HomeMy WebLinkAbout2026/02-2 Financial Consulting Services - Year End Reconciliation PURCHASE/SEQV|CEORDER
FOR
yNONROE COUNTY, FLORIDA
Consultant: Purchase/Service Order No. 2026/2-2 .
Re: Financial Consulting Services Agreement, Dated February 16, 2022
Project Name: Year End Reconciliation - FY 2025 Airline Rates and Charges
Description ofServices:
End of Year Reconciliation of Fiscal Year 202S Airline Rates and Charges
(See Attachment "A", Scope ofServices)
Project No: 4046 8 O1
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Lump Sum Fee:
Start Date: Date Approved By County
Days toComplete: 365
Prepared Recommended By:
Newton &Associates, Inc. Monroe County Department ofAirports
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Date: �— ' * ��`~ �~ �~ Date: 02.19.2026
Christine Digitally signed b'Christine
Hurley
Approved By: Hurley ����.�.omu*v
='~E; Date:
Attachment "A"
SCOPE OFSERVICES
Key West International Airport
Year End Reconciliation
Fiscal Years 2U25Airline Rates and Charges Analyses
A. Scope Objective: This scope o{services will include financial consulting services
necessary to recalculate and reconcile the FY 2025 airline rates and charges at the Key
West International Airport. The reconciliation will be based ona cost recovery
(compensatory) methodology using audited end-of-year operating and maintenance
expenses and airline activity. Recommended adjustments for the end-of-yea/
reconciliation will be provided to the Director of Airports and other County personnel
for finalization and distribution to the airlines serving the Airport.
B. Service Tasks:
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( ) Rates �
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Formulation. NA| will coordinate with the Executive Director of Airports and
EYW staff to review and compile actual end-of-year audited operating and
maintenance expenses and capital expenses for Fiscal Year 2025 in preparation
of the FYZOZ5 Airline Rates and Charges Reconciliation.
/2\ Calculate End-of-Ymar Reconciliations for Fiscal Year Ending 2025
Airline Rates and Charges. NA| will prepare anend-of-»ear reconciliation to
airline rates and charges for FY2OZ5 based on audited end'of'yearoperating and
maintenance expenses and airline activity for the Key West International Airport
reviewed under Task lof this scope ofservices. The results of the reconciliation
will be reviewed with airport Management (and others as necessary) and make
any required adjustments to finalize the calculations.
(3) Airline Coordination. NA| will prepare letter nftransmittal and
airline reconciled rates and charges packages for distribution to the airlines
serving the Airport, and which paid rates and charges during FY 2025. NAI will
also prepare 8 r2COndl|3t|0n review presentation and present 38n0e at the
airport tothe airlines which serve EYVV. NA| will facilitate questions and requests
which may be presented by the airlines on the reconciliations and make any
necessary adjustments to same. Upon finalization of the reconciliation NAI will
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distribute same to the airlines for their records.
/4> Invoice Assistance. NA| will assist the Airport as necessary in
preparation of individual airline reconciliation billing or refund statements.
Assumptions: We have budgeted two, two-person, two-night trips to the Airport to for
working meetings to validate the rates and charges reconciliation inputs and
calculations, and budgeted one, two-person, two-night trip to the Airport to for the
rates and charges reconciliation airline presentation meeting.
Fee: This service will bm performed for aLump Sum Fee of$49,500.00.
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