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Home My WebLink About1st Change Order 03/12/2026 BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Michelle Lincoln,District 2 The Florida Keys �� Mayor Pro Tem David Rice,District 4 y � Craig Cates,District 1 �. James K.Scholl,District 3 Holly Merrill Raschein,District 5 Memorandum DATE: 03/06/2026 TO: BOCC Digitally signed by Kevin G. FROM: Kevin G. Wilson, P.E., Assistant County Administrator Wren,P.E. Date:2026.03.06 13:15:53-05'00' THRU: Christine Hurley� Date 226 County Administrator Christine Hurley Digitall02603. 9 Christine Hurley : . 3.09 16:01:30-04'00' SUBJECT: Proposed Change Order to be Approved Attached is proposed Change Order#1 for the Key Largo Library Roofing Project. This change order increases the final contract sum by$18,320.57. There are sufficient funds available in the project budget for this change order. Substantial Completion is increased 30 days. Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the Administrator to approve change orders within specified limits after providing Board of County Commissioners with at least 24 hours to review them and pose any questions or objections that they may have. It is the Administrator's intent to approve the attached change order under that authority after the 24- hour BOCC notification time. MONROE COUNTY ENGINEERING/ FACILITIES AND PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: Key Largo Library Roofing Project CHANGE ORDER NO: 01 INITIATION DATE: 03/05/2026 CONTRACT DATE: 11/12/2025 TO CONTRACTOR: Keys Roofing, Inc The Contract is changed as follows: The original (Contract Sum) (Guaranteed Maximum Price)..................................... $133,500.00 Net change by previously authorized Change Orders.................................................... $ 0 The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was....... $133,500.00 The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased) (unchanged) by this Change Order................... $18,320.27 The new (Contract Sum)_(Guaranteed Maximum Price) including this Change Order is. $151,820.27 The Contract Time will be (increased) (decreased) (unchanged) by........................... 30 days The date of Substantial Completion as of the date of this Change Order is ................. 03/05/2026 Detailed description of change order and justification: Scope of the project included design and permitting. Permitting approvals took longer than anticipated, extending the project an additional 25 days. Installation of the TPO (Thermoplastic Polyolefin roofing) over the parapet wall revealed a large amount of wood rot on the facia. Additionally, there is gutter damage requiring gutter replacement. While removing the hatch for replacement, it was found to have been installed incorrectly. The curb was installed under the pan and had to be cut away in order to install the new hatch correctly. This added an additional five (5) days to the project. The previous Substantial Completion date was 0210312026. Change order is 13.7% of original contract price. Not valid until signed by Owner,Architect(if applicable), and Contractor ARCHITECT: N/A Date CONTRACTOR: c-,/Pd/2026 K s Roofing Inc. Date Willie Desc'aClt�$ Digitally signed by Willie DeSantis DEPARTMENT DIRECTOR: Date:2026.03.0612:59:56-05'00' William DeSantis Date Facilities Management Director Digitally signed by Christine Hurley COUNTY ADMINISTRATOR: Christine Hurley Date:2026.03.12 18:11:48-04'00' Christine Hurley Date Change Order Attachment per Ordinance No. 005-2023 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: Scope of the project included design and permitting. Permitting approvals took longer than anticipated, extending the project an additional 25 days. Installation of the TPO (Thermoplastic Polyolefin roofing) over the parapet wall revealed a large amount of wood rot on the facia. Additionally, there is gutter damage requiring gutter replacement. While removing the hatch for replacement, it was found to have been installed incorrectly. The curb was installed under the pan and had to be cut away in order to install the new hatch correctly. This added an additional five (5) days to the project. The previous Substantial Completion date was 0210312026. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $100,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ❑ No ❑ If no, explanation of why: N/A • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: l4�""(?ys knic IIrige Grder E,�Iox 37"1227 Key I argo, I 33037 Date Estimate# C.O.# 30�3 45"1 5678 State Ac ft CCC 058030 3/4/2026 42530 42843 County of Monroe Job Address Phone 305-453-8788 1100 Simonton St Ste 205 Key Largo Public Library Key West, FL 33040 101485 Overseas Hwy Key Largo, FL 33037 Rep I Mike I Fax E-mail Rtibio-SuzanneoaMonroeCounty-FL.gov Description Amount CHANGE ORDER TO CONTRACT#42530 - NEW GUTTERS & DOWNSPOUT SYSTEM 12,850.00 1. Fabricate & Install new 7" Square Box Style Seamless, 0.032 White Aluminum, Commercial Gutters: 240' Linear Feet * Gutters will be attached to the wood fascia installed with hidden aluminum hangers every 2' apart. 2. Fabricate & Install new 5"x5", 0.032 White Aluminum, Commercial Downspouts: 200' Linear Feet. * Downspouts will be anchor to the wall with 2" strap and concrete tapcons. All joints will be sealed with premium caulking. Woodwork or additional repairs, if necessary, will be charged at: $65.00/hour/man + materials PLEASE SIGN AND REMIT DEPOSIT AMOUNT BELOW TO PROCEED: Payments to be made as follows: Signing Deposit (50% of contract) $6,425.00 upon signing of contract Final balance (50% of contract) $6,425.00 due upon completion * PLEASE SIGN AND RETURN TO PROCEED: V.9ys Roofing Inc. Signature: Customer Signature: 13/4/2026 Date Date Escalation Clause: Keys Roofing, Inc. reserves the right to adjust pricing in accordance with the supply and demand of the market at any time affecting pricing in both lumber and manufacturing of all materials necessary to proceed. Estimate price may need to be revised based on the time of sign up. * PRICE IS GOOD FOR 15 DAYS FROM DATE OF CONTRACT Current=Total $12,850.00 office@keysroofinginc.com Fc ust. Initials l4�""(?Ys knic IIrige Grder E,�Iox 37"1227 Key I argo, I 33037 Date Estimate# C.O.# 30�3 45"1 5678 State Ac ft CCC 058030 3/4/2026 42530 42842 County of Monroe Job Address Phone 305-453-8788 1100 Simonton St Ste 205 Key Largo Public Library Key West, FL 33040 101485 Overseas Hwy Key Largo, FL 33037 Rep I Mike I Fax E-mail Rtibio-SuzanneoaMonroeCounty-FL.gov Description Amount DECK REPAIR- EXISTING VENT 5,470.27 LABOR: One (1) Man - One (1) Hour MATERIALS: Hydraulic Cement DECK REPAIR- HATCH REMOVAL LABOR: One (1) Man - Eight (8) Hours MATERIALS: (4) 501b fast set concrete mix, (2) 501b fast set concrete mix, (3) 3/16x4" rebar bit REMOVE GUTTERS & INSTALL 1X10 & 1X2 PT FASCIA (NO FASCIA EXISTING) LABOR: Two (2) Men - Ten (10) Hours MATERIALS: (1) Yellawood 1 Ox3.5", Tub chalk, (35) 1 x1 Ox8 PT, (24) 1 x2x8 PT WOOD FASCIA LABOR: Two (2) Men - Eight (8) Hours MATERIALS: (1) Yellawood 9x2.5" felt Chalk, (12) 1x2x8 PT firing strip, paint primer PAINT LABOR: Two (2) Men - Three (3) Hours MATERIALS: (2) gallon cover stain primer, (2) gallon element guard -white PAINT LABOR: Two (2) Men - Three (3) Hours Keys Roofing Inc. Signature: 3/4/2026 Date Current=Total $5,470.27 office@keysroofinginc.com Fc ust. Initials