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HomeMy WebLinkAboutItem M05 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Michelle Lincoln,District z The Florida. Keys Mayor Pro Tem David Rice,District 4 p Craig Cates,District I James K. Scholl,District 3 Holly Merrill Raschein,District 5 Regular Meeting April 15, 2026 Agenda Item Number: M5 26-1145 BULK ITEM: Yes DEPARTMENT: Building and Permitting TIME APPROXIMATE: N/A STAFF CONTACT: Ed Koconis AGENDA ITEM WORDING: Twelfth Amendment to Monroe County's Contract for National Flood Insurance Program(NFIP), Floodplain Regulations, and Community Rating System CRS) Professional Support Services with Lori Lehr, related to a new task of assisting staff with preparation of standard operating procedures for review of elevation certificates and related documents and decreasing the amount of work for existing tasks both preparing the required annual CRS progress report and documentation for submission to ISO; resulting in no net change in total costs. ITEM BACKGROUND: NFIP policy holders in unincorporated Monroe County began receiving a Class 3 (35%) annual savings starting April 1, 2022. To maintain the CRS Class 3, the County must have an ongoing process to maintain the CRS program. This includes addressing changes to the CRS program. Ms. Lehr is working on maintaining the annual tasks required as well as updating CRS related activities pursuant to the current CRS Coordinator's Manual for the 2026 Verification for Class 3. The efforts of Ms. Lehr have assisted Monroe County on its rise from a Class 6 (20% discount)with annual savings of about$3.6 million to policyholders in 2017/2018 to its current Class 3 (35%) with recent annual savings of about$7.5 million. Total savings to policyholders from April 2022 through March 2024 exceeded $15 million. This Twelfth Amendment adds Task 2c: Prepare standard operating procedures for review of Elevation Certificates and related documents, while decreasing a portion of work for existing Task lc: Prepare the required annual CRS progress report, and Task 6d: Prepare documentation for submission to ISO; and thereby results in no net change to the total contract cost. PREVIOUS RELEVANT BOCC ACTION: February 18, 2015 —Awarded two-year contract to assist Monroe County with FEMA Community Assistance Visit(CAV) audits and responses thereto; upon County eligibility to apply for CRS, develop, fill out, and apply for CRS on behalf of County, and assist with developing floodplain regulation programs and review projects for compliance with said regulations. September 16, 2020— Sixth Amendment revised projects necessary for application for Class 4 which would have yielded a 30% discount for policyholders. These projects resulted in Monroe County being eligible for, and becoming a Class 3 community, on April 1, 2022. July 17, 2024— Tenth Amendment updating required contract language, extending the term of the contract, updating projects and setting compensation for FY 2025 and 2026, adding project for post-storm damage assessment services. October 16, 2024—Eleventh Amendment added task of consultant working with County staff and FEMA to eliminate or amend the Remedial Plan as it relates to development within unincorporated Monroe County. INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: Limited to Section 1. Scope of Services as discussed in Agenda Item Wording, adding one new task and amending the work in two existing tasks, resulting in no net change in total costs. STAFF RECOMMENDATION: Approval DOCUMENTATION: FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: TWELFTH AMENDMENT TO MONROE COUNTY'S CONTRACT FOR National Flood Insurance Program (NFIP),Floodplain Regulations, and Community Rating System (CRS)Professional Support Services THIS TWELFTH AMENDMENT is made and entered into this 15th day of April between MONROE COUNTY ("COUNTY"), a political subdivision of the State of Florida, and Lori Lehr ("CONTRACTOR"). WITNESSETH: WHEREAS, the contract between LORI LEHR and the COUNTY was entered into February 18, 2015; and WHEREAS, the parties executed Amendment No. 1 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and community Rating System (CRS) Professional Support Service on September 16, 2015; and WHEREAS, the parties executed Amendment No. 2 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on October 19, 2016; and WHEREAS, the parties executed Amendment No. 3 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on September 27, 2017; and WHEREAS, the parties executed Amendment No. 4 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on March 21, 2018; and WHEREAS, the parties executed Amendment No. 5 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on November 20, 2019; and WHEREAS, the parties executed Amendment No. 6 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on September 16, 2020; and WHEREAS, the parties executed Amendment No. 7 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on September 15, 2021; and WHEREAS, the parties executed Amendment No. 8 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on March 15, 2022; and WHEREAS, the parties executed Amendment No. 9 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on October 19, 2022; and Pagel of 3 WHEREAS, the parties executed Amendment No. 10 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on July 17,2024; and WHEREAS, the parties executed Amendment No. 11 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on October 16, 2024; and WHEREAS, the parties seek to amend the Contract to include additional Professional Support Services provided by Contractor, to assist with preparation of standard operating procedures for review of elevation certificates and related documents, and offsetting these costs by lessening the amount of hours for preparing both the required annual CRS progress report and documentation for submission to ISO related to verification for CRS Class 3. NOW THEREFORE, in consideration of the mutual promises contained herein, the Agreement is amended as follows: Section 1. Recitals and Legislative Intent. The foregoing recitals,findings of fact, and statements of legislative intent are true and correct and are hereby incorporated as if fully stated herein. Section 2. The Agreement is amended as follows: Section 1. SCOPE OF SERVICES. Pursuant to Section 1 of the Agreement this Section is amended to include the following: CONTRACTOR shall do, perform and carry out certain duties as described in the Monroe County Project Budget FY 24—FY 26—Exhibit A-which is attached hereto and made part of this Agreement. Project 1. Monroe County Local Mitigation Strategy(LMS)for CRS Prerequisite Task lc.. Prepare the required annual CRS progress report The cost for FY26 is being decreased from$4,500 to $1,500 Project 2. Annual Review of Elevation Certificates for Required Annual Submitting Task 2c.Prepare standard operating procedures for review of Elevation Certificates and related documents This task is being added for FY26 with cost of$18,000 to assist County staff Project 6. 2023 Verification for Class 3—Revised for 2023 CRS Coordinator's Manual/RR2.0 Task 6d. Prepare documentation for submission to ISO The cost for FY26 is being decreased from$48,000 to $33,000 Together these changes result in no net change to the FY25 or FY26 total contract costs. The remainder of the terms and conditions of the Agreement, as amended, remain unchanged by this Amendment, and continue in full force and effect. IN WITNESS WHEREOF,each party caused this Amendment to the Agreement to be executed by its duly authorized representative. Page 2 of 3 (SEAL) BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Attest: KEVIN MADOK, CLERK OF MONROE COUNTY,FLORIDA By: By: As Deputy Cleric Mayor Michelle Lincoln Date: C"ONSIJU ANT'S tne#aaes t: C.ONS(JLTANT:Lori Lehr Signature: Sigaaftlt:e: ..w. Date. —3.�..� � _ � � Date:...�........_ .._.. � ? Signature: L')ate:. . . APPROVED AS TO FORM MONROE COUNTY ATTORNEY'S OFFICE Digitally signed by Kelly Dugan Kelly Dugan Date: '026.04.01 11:29:58 KELLY DUGAN ASSISTANT COUNTY ATTORNEY Page 3 of 3 CM CM N v-7 H? Ef} 6F} CO 69 - -e N r ~ f113 K} LL 69 b9 6FA 69 69 E!} O O O O O O O O O O O O O O O LO 0 0 LC) 0 0 O O O O O O O O O LO ti O LO N O O O_ O 0 0 LL O LO ') O CD N VD, CM � O C( C9 � cV N r- C- C- cl r_ ti LL EA EA 6f} 6G- 6F} 6-> Ef} 69 f�} ffiY Ef-� E!Y ka � O O O O O O O O O O O O O O O O O CD LO LO LO LO LC) LO LO LO LO LC) LO LC) LO LO LO LO Lc) y.► V � 69 69 E!? 69 69 69 f!? 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THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: HISCOX Inc. PHONE $$$ 202-3007 FAX 5 Concourse Parkway -MA Lo EXt: ( ) vc No Suite 2150 ADDRESS: contact@hiscox.com Atlanta GA,30328 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Hiscox Insurance Company Inc 10200 INSURED INSURER B Lori Lehr Inc. INSURER C: 3569 Stabile Road Saint James City, FL 33956 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR I POLICY NUMBER MM/DD/YYYY MM/DDIYYYY X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO_7TED CLAIMS-MADE � OCCUR PREM SES(Ea occurrence)ence) $ 100,000 MED EXP(Any one person) $ 5,000 A Y Y P100.226.922.7 04/25/2025 04/25/2026 PERSONAL&ADV INJURY $ 1,000,000 GEN X 'LAGGREGATELIMITAPPLIESPER: GENERAL AGGREGATE $ 2,000,000 JPRO- POLICY LOC PRODUCTS-COMP/OP AGG $ S/T Gen.Agg. OTHER: I I $ AUTOMOBILE LIABILITY A_ VSK T Ea accident) (Per ) ANY AUTO BY__ $ ^r-----^" BODILY INJURY a $ COMBINED SINGLE LIMIT person) ALL OWNED SCHEDULED DA"6E. �-2+9.���-�-�-���•�^---�--""'-""" BODILY INJURY(Per accident) $ A AUTOS AUTOS t,� $ NON-OWNED %'*. - DAMAGE PROPERTY D HIRED AUTOS AUTOS Per accident UMBRELLALIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE NIA ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION Monroe County BOCC 1100 Simonton Street SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Key West, FL 33040 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD DATE(MM/DD/YYYY) . lk. R CERTIFICATE OF LIABILITY INSURANCE /13/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: HISCOXInc. PHONE $$$ 202-3007 FAX 5 Concourse Parkway -MA Lo EXt: ( ) vc No Suite 2150 ADDRESS: contact@hiscox.com Atlanta GA,30328 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Hiscox Insurance Company Inc 10200 INSURED INSURER B Lori Lehr Inc. INSURER C: 3569 Stible Rd Saint James City, FL 33956 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR I POLICY NUMBER MM/DD/YYYY MM/DDIYYYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR PREIDAMAGE TO RENTED PREMSES Ea occurrence $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ JECT POLICY❑ PRO ❑ LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS n * PROPERTY DAMAGE $ NON-OWNED nrr w,ia HIRED AUTOS AUTOS 12 9"r -"` Per accident .. ,__..___. w wr,.x�v UMBRELLALIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE NIA ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Professional Liability Y P100.226.114.7 04/25/2025 04/25/2026 Each Claim:$2,000,000 Aggregate:$2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION Monroe County BOCC 1100 Simonton Street SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Key West, FL 33040 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 2018 Edition MONROE COUNTY, FLORIDA REQUEST FOR WAIVER OF INSURANCE REQUIREMENTS It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements,be waived or modified on the following contract. ContractorNendor: Lori Lehr Inc. Project or Service; �mm�nn ,. m ContractorNendor Address&Phone#: 15175 Stringfellow,Rd#47 Bokeelia,,FL 33922 Ratingstem Support Services General Scope of Work: ommnnrty .................................................. from Worker's Com e�nsation Requirements Reason for Waiver or Exempt. Modification; � Policies Waiver or Modification will apply to: Worker p's Compensation nsation„ Signature of ContractorNendor: Date; Approved .......... Not Approved Risk Management Signature: Date:7 12Q24_ County Administrator appeal. Approved: Not Approved: Date- Board of County Commissioners appeal: Approvcd ........................................... Not Approved Meeting Date: Administrative Instruction 7500.7 104