The URL can be used to link to this page

Home My WebLink AboutFY2026 1st Amendment 04/15/2026 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: April 30, 2026 TO: Ammie Machan, Administrative Assistant Tourist Development Council FROM: Brynn Morey, Deputy Clerk SUBJECT: April 15, 2026 BOCC Meeting The following item has been executed and added to the record: D2 Approval of a temporary use of property Agreement with Florida Keys Resort and Marina, Inc. for use the property at 1791 Bogie Drive Big Pine Key FL, known as Old Wooden Bridge Guest Cottages & Marina for planned activities on May 4, 2026 for National Travel & Tourism Week hosted by the Tourist Development Council. D6 Approval of 1 st Amendment to Agreement with Key West Track and Field, Inc. to revise Exhibit C — Event Budget due to a scriveners error and to extend the termination date of the Agreement to April 30, 2026 to allow for processing of invoices to be paid from fund 117. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 AMENDMENT Ost AMENDMENT) TO AGREEMENT THIS AMENDMENT to Agreement dated this 15th day of April 2026, is entered into by and between the Board of County Commissioners for Monroe County, on behalf of the Tourist Development Council, and Key West Track and Field, Inc., (Event Contractor). WHEREAS, there was an Agreement entered into on September 10, 2025 between the parties, awarding $22,167 to Grantee for Pole Vault in Paradise ("Event") in January 2026 for TDC District I ; and WHEREAS, due to a scriveners error in Exhibit C- Event Budget, where $1,000 was inadvertently omitted, it has become necessary to revise Exhibit C of the Agreement to correct the error; and WHEREAS, it has become necessary to extend the termination date of the Agreement to April 307 2026 to allow for processing of the invoices; and NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree to the amended Agreement as follows- 1. 4 Invoicing: Event Contractor agrees to submit all invoices and supporting documentation as required by the County Clerk's rules and policies no later than April 30, 2026 unless the date of the event is amended upon written approval of the Fishing Advisory Committee and TDC Director. Event Contractor shall not be reimbursed nor will Event Contractor's vendors be paid directly for any invoices received by the County after April 30, 2026 unless the date of the event is amended upon written approval of the Fishing Advisory Committee and TDC Director, and the County shall not be obligated to pay for any services provided by Event Contractor under this agreement if documentation as noted above is not received on or before this reimbursement deadline date by the TDC administrative office. To be eligible for reimbursement, the request for reimbursement and supporting documents (checks, invoices, credit card statements, bank statements, etc.) must show that the items were paid for directly by the same entity named on the agreement with the County. For clarification on reimbursements, please refer to the reimbursement packet provided to you upon execution of your funding agreement. 2. 5. Expiration of Agreement: This agreement expires April 30, 2026 and the County shall not be obligated to pay for any services provided by Event Contractor under this agreement if documentation as noted above is not received on or before this reimbursement deadline date by the TDC administrative office, unless the date of the event is amended upon written approval of the Fishing Advisory Committee and TDC Director. 3. Any reference to the date of April 1, 2026 shall be revised to read April 30, 2026. 4. Exhibit C of the Agreement shall be revised as attached hereto. 5. The remaining provisions of the agreement dated September 10, 2025 shall remain in full force and effect. Amendment#1 Pole Vault in Paradise ID#3445 EXHIBIT C DESTINATION EVENT BUDGET - FISCAL YEAR 2026 14 114 IIH aint uiu ad t crue Ill ui uiouir .to coy III Ille'fli tlll,,iuui Ilh ud ct.to uirefeui to III II IIuuilbl uit A of tlll°°ice Sauiumlll llle Cointiract sI[,�ioWing tlll°iuo I o aIlh IIIo Illttauirlll ofli cui ueu auiu cain III e fouind oinIIIuiino at https:/fwww.monroecounty-fl.govf ocumentCenter/Viewf31667/Sample® estination®Agreement t II I"" Ili30CC III RIIIROV IIL...... oIII 14 II II II'II IPA"""" Pole Vault in Paradise EVENT NAME MEDIA PLACEMENT & PRODUCTION COST: $15,944 PROMOTIONAL SIGNS: $1700.00 PROMOTIONAL ITEMS: $1750.00 DIRECT MAIL PROMOTIONS: $0 PROGRAMS $0 PUBLIC RELATIONS: $0 *GENERAL NON-ALLOCATED: $2,773 TOTAL $22,167 'The General Non-Allocated line item should not exceed 15% of the total funding allocation, and may only be utilized for acceptable event marketing expenses (see Exhibit A of application). TDC will only consider reimbursement of permissible marketing expenditures that highlight the special event versus the regular programming of a business, organization or the facility. The County shall pay no more than 10% of the total allocated funds on advertising media costs attributable to in-county placement.