HomeMy WebLinkAbout05/08/2026 MONROE COUNTY COMMISSIONERS PURCHASING POLICY MANUAL
ATTACHMENT D.5
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS $100,000.00 and Under
Contract with: Dash Door& Glass Contract#
Effective Date: Upon Execution
Expiration Date: 30 days after project completion
Contract Purpose/Description:
Provide materials and labor to furnish and replace offset pivot set for the Key Largo Library Door.
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: William DeSantls 4307 DeSents-Wllllam@monroeoounty-fl.gov
(Name) (Ext.) Email Address
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,950.00 Current Year Portion: $ 1,950.00
(must be$100,000 or less) (If multiyear ageement then
requires BOCC approval,
unless the„rroW cumulative
caicaoum us;I+R0 00,00�
Budgeted?Yes❑✓ No❑
Grant: $NIA County Match: N/A
Fund/Cost Center/Spend Category:001-20501-00062
ADDITIONAL COSTS
Estimated Ongoing Costs:$ /yr For:general maintenance
(Not included in dollar value above) (e.g.maintenance,utilities,janitorial,salaries,etc.)
Insurance Required: YES @ NO ❑
CONTRACT REVIEW
Reviewer
Department/Office Director/ Signature: William DeSantis
- -
Assistant Director
Joseph X. DINovo Dil.:24 OdtsY�2-0gVtg+°a
County Attorney Signature: P Da�a:3r�2s.a42r�gawol2�OAy?0
Jaclyn Flatt Digitally slgned by Jaclyn Flatt
Risk Management Signature: Y Date:2026.042208:1227-04'00'
Digitally signed by Lisa Abreu
Purchasing Signature: Lisa Abreu Dal.2026 04.23 13:59:34-04'00'
(email contracts@monroecounty-fl.gov) Digitally?i%YU44y APRalim Mal-sky
OMB Signature: Angelica Malcosky Data:=6042916 PM 50-0400'
(email OMB @ nonroecounty-fl.gov)
Comments.,
Revised BOCC 11/12/2025
Revised 11/12/2025 91 P a g e
Dash Door&Glass Quote
DASH
DOOR& Tel: .das doors 64
www.dashdoor.com Quote: 40877
...... GLASS Date: 04/16/2026
To: Monroe County Detention Center 14493 Project: Key Largo Library
5501 College Rd 101485 Overseas Hwy
Attn: Public Works
Key West FL 33040 Key Largo FL
Attn: Nestor
This quote is valid until: 05116/2026 Submitted By: Kyle Tome
Quantity Unit Description
1.00 Ea Offset Pivot Set-Vistawall/kch Style-DU-NH
1.00 Ea RATE-SERVICE-AUTOMATIC-Regular Time
Right Hand Door from Outside Looking In has Damaged Pivots:
-Furnlsh and replace item(s)listed for proper operation of auto door
-Lead time is 3-5 days
-One year warranty on items)listed
-Two Techs required for repairs
Quote is to replace the failing offset pivots on the door listed above
Please date and sign your acceptance below. Subtotal $1,950.00
Date: 05/08/2026 Order No.: Sales Tax $0.00
Digitally signed by Christine Hurley Quote Total $1,950.00
l Signature Christine Hurley Date:2026.05.10 06:23:14-04'00'
Print Name Christine Hurley
Monroe County Administrator MONROE COUNTY ATTORNEYS OFFICE
Print Title APPROVED AS TO FORM
Page 1 of 1 -
Iwo
_*9ST0 -COtiNTYATTORNEY
DATE: ?-2026
Addend:
Monroe County Contract
Terms and Condition
The Monroe County Board of County Commissioners (hereinafter,'°County') and,Dash-Door& Closer
Service,Incorporated,dba Dash,Door&Glass(hereinafter,"Company')agree as set forth below.
The County and Company hereby enter into this Addendum to Q u o t e #4 0 8 7 7 o£ C o m p a n y
and agree to the following:
The County and Company hereby enter into this Addendum to modify any Agreement,Proposal/Quote
or Estimate offered by the Contractor for the goods or services to be provided(hereinafter referred to as"
Agreement")and agrees to the following:Proposal in the Amount of$1,950.00 to Provide l atertals and
Labor to Furnish and Replace Offset Pivot Set-Vistawall/Arch Style-DU—NH for the outside door at
the Monroe County Library in Key Largo,Florida.
The Agreement includes and incorporates the Quote and this Addendum. To the extent that any terms
conflict,the language as set forth in this Addendum shall supersede any other terms and shall be binding.
The Agreement is a Public Record under Chapter 119,Florida Statutes.The parties agree to comply with
Chapter 119,Florida Statutes.
Payment will be made in accordance with the Local Government Prompt Payment Act(Section 218.70,
Florida Statutes).Payments due and unpaid under the Agreement shall bear interest pursuant to the Local.
Government Prompt Payment Act. Company shall submit to the County invoices with. Supporting
documentation that are acceptable to the Office of Monroe County Clerk of Court and Comptroller(Clerk).
Acceptability to the Clerk is based on generally accepted accounting principles and such laws,rules,and
regulations as may govern the Clerk's disbursal of funds.
The County'S performance and obligation to pay under this Agreement is contingent upon an annual
appropriation by the Monroe County Board of County Commissioners.
The County'e indemnification is limited and subject to the sovereign immunity provisions of Section
768.28,Florida Statutes.
This Agreement shall not exceed $100,000.00. Any automatic renewal is subject to this not to exceed
amount of$100,000.00
intenatance of Records. The Company shall maintain all books, records, and documents directly
pertinent to performance under this Agreement in accordance with generally accepted accounting
principles consistently applied. Each party to this Agreement or their authorized representatives, shall
have reasonable and timely access to such records of each other party to this Agreement for public records
purposes during the term of the Agreement and for five years following the termination ofthis Agreement.
If an auditor employed by the County or the Clerk determines that monies paid to the Company pursuant
to this A reernent were spent for purposes not authorized by this Agreement,the Company shall repay the
1ctmMstcradi d aytbun s�Oat t rnttn iar kbr xce wpeit.t u 1otdcaSaptt9py bi��` d� NJ�bc strwrapy naunited�I�o 00. ;saaroi�ae cwi"ntar'a a tua���pr_�a�n666 �3a t w oas�en'm rup,au[p y��udd
ta"l nalc'to its<wtrgiaivadrtn to duly adsiineg ,and that be ruuud0 and raid in the event cdl
dD any subsequent work pnerkcarnlmerp by whets at the sarrm door eprenni ng(s)or within dr sa nAa au nnpne n auetu ma',;am
I(si) t eea»uruntneu'urda4Baans or,inspect,y d and roaauruaa n such nnaintenaunce and inspections in iaccordarne e With a�AAD (Aroneruaan Assao�6atio n aaf Auteininastue t�OW
uFpCtk c i y
�wa a tiatlus an by tdae CYa�raoea°sat mraaiuntaa4a
� "/ q pa kee4allar governing findusLry standards.
monies together with interest calculated pursuant to Section 55.03,Florida Statutes,running from the date
the monies were paid to the Company.
Goveruing Law -1
Veagge, -fterpretation,Co is and Le . This Agreement shalt be governed by and
construed in accordance with the laws of the State of Florida applicable to contracts made and to be
performed entirely in the State. In the event that any cause of action or administrative proceeding is
instituted for the enforcement or interpretation of this Agreement, the County and Company agree
that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe
County,Florida.This Agreement shall not be subject to arbitration.
_Attornly's Fe g and Cgolts, The Parties agree that, in the event any cause of action or administrative
proceeding is initiated or defended by any party relative to the enforcement or interpretation of this
Agreement the prevailing party shall be entitled to reasonable attorney's fees and court costs,as an award
against the non-prevailing party,and shall include attorney's fees and courts costs in appellate proceedings.
Mediation proceedings,initiated and conducted pursuant to this Agreement shall be in accordance with the
Florida Rules of Civil Procedure and usual and customary procedures required by the Circuit Court of
Monroe County,
Nond_iscrimination. The Parties agree that there will be no discrimination against any person,and it is
expressly understood that,upon a determination by a court of competent jurisdiction that discrimination
has occurred,this Agreement automatically terininates without any finth' er action on the part of any party,
effective the date of the court order.The Parties agree to comply with all Federal and Florida statutes,and
all local ordinances,as applicable,relating to nondiscrimination.These include but are not limited to: 1)
Title VII of the Civil Rights Act of 1964(PL 88-352)which prohibits discrimination on the,basis of race,
color or national origin;2)Title IX of the Education Amendment of 1972,as amended(20 USC ss-1681-
1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the
Rehabilitation Act of 1973,as amended(20 USC s.794),which prohibits discrimination on the basis of
disability;4)The Age Discrimination Act of 1975,as amended(42 USC ss.6101-6107)which prohibits
discrimination on the basis of age;5)The Drug Abuse Office and Treatment Act of 1972(PL 92-255),as
amended,relating to nondiscrimination on the basis of drug abuse;6)The Comprehensive Alcohol Abuse
and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970(PL 91-616),as amended:,relating
to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of
1912,ss.523 and 527(42 USC ss.,690dd-3 and 290ee-3),as amended,relating to confidentiality of alcohol
and drug abuse patient records; 8)Title VUI of the Civil Rights Act of 1968(42 USC,s.3601 et seq.),as
amended,relating to nondiscrimination in the sale,rental or financing of housing;9)The Americans with
Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from time to time, relating to
nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which
prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual
orientation, gender identity or expression, familial status or age; 11) Any other nondiscrimination
provisions in any Federal or state statutes which may apply to the parties to,or the subject matter of,this
Agreement.
/j,j PubliS &e_eords QgMnli The Company must comply with Florida public records laws,
including,but not limited to,Chapter 119,Florida Statutes and Section 24 of Article I of the Constitution
of Florida.The County and Company shall allow and permit reasonable access to,and inspection of,all
documents,records,papers,letters,or other"public record"materials in its possession or under its control
subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and
Company in conjunction with this contract and related to contract performance. The County shall have
the right to unilaterally cancel this contract upon violation of this provision by Company. Failure of the
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Company to abide by the terms of this provision shall be deemed a material breach of this contract and
the County may enforce the terms of this provision in the form of a court proceeding and shall, as a
prevailing party, be entitled to reimbursement of all attorney"s fees and costs associated with that.
proceeding. This provision shall survive any termination or expiration of the contract. The Company is
encouraged to consult with its advisors about Florida.Public Records Law in order to comply with this
provision.
Non-Waiver of Irnmuni . Notwithstanding the provisions of Section 7611. g„ Florida Statutes, the
participation, of the County and Company in this Agreement and the acquisition of any commercial
liability insurance coverage, self-insurance coverage, or local govemrnent liability insurance pool
coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any
contract entered into by the County be required to contain any provision for waiver.
N -Reli nce by N2g-Ejies. No person or entity shall be entitled to rely upon the terms, or any of
them,of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit
of any service or program contemplated hereunder, and the County and the Company agree that neither
the County nor the Company or any agent,officer,or employee of either shall have the authority to inform,
counsel,or otherwise indicate that any particular individual or group of individuals,entity or entities,have
entitlements or benefits under this Agreement separate and apart,inferior to,or superior to the community
in general or for the purposes contemplated in this Agreement.
l�lo Personal Liabi i . No covenant or agreement contained,herein shrill be deemed to be a covenant or
agreement of any member,officer,agent or employee of Monroe County in his or her individual capacity,
and no member,officer,agent or employee of Monroe County shall be liable personally on this Agreement
or be subject to any personal liability or accountability by reason of the execution of this Agreement.
-V rlfy System. In accordance with Section 448.095, Florida. Statutes, any Contractor and any
subcontractor shall register with and shall utilize the U.S. Department of Homeland.Security's E-Verify
system to verify the work authorization status of all new employees hired by the Company during the term.
of the Contract and shall expressly require any subcontractors performing work or providing services
pursuant to the Contract to likewise utilise the U.S,Department of Homeland Security's E-Wrify system
to verify the work authorization status of all now employees hired by the subcontractor during the
Agreement term. Any subcontractor shall provide an affidavit stating that the subcontractor does not.
employ, contract with,or subconstruct with an unauthorized alien. Company shall comply with and be
subject to the provisions of Section 448. 95,Florida Statutes.
Coun y Ii"oma. By signing this Agreement, the Company has swom or affirmed to the following.
requirements as set forth in the Public Entity Crime Statement.,Ethics Statement,Drug-Free Workplace
Statement, Vendor Certification Regarding Scrutinized Companies List and Affidavit Attesting to
Noncoercive Conduct for Labor or Services as set forth in more detail in this Agreement.
Public Enlijy Cri_ e Staftnient.
The Company certifies and agrees that n e i t h e r t h e Company nor any Affiliate has been placed
on the convicted vendor list within the last 36 months.
In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the
Discriminatory Vendor List,kept by the Florida Department of Management'Services,may not submit a
bid on a contract to provide goods or services to a public entity;may not submit a bid on a contract with a
3
public entity for the construction or repair of a public building or public work; may not submit bids on
leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,
subcontractor or consultant under a contract with any public entity; and may not transact business with
any public entity.
A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit a bid,proposal or reply on contracts to provide any goods or services to a
public entity,may not submit a bid,proposal or reply on a contract with a public entity for the construction
or repair of a public building or public work, may not submit bids, proposals or replies on leases of real
property to a public entity,may not be awarded or perform work as a contractor,supplier or subcontractor
under a contract with any public entity,and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017,Florida Statutes,for CATEGORY TWO for a period
of 36 months from the date of being placed on the convicted vendor list.
By signing this Agreement the Company represents that the execution of this Agreement will not violate
the Public,Entity Crimes Act(Section 287.133,Florida Statutes). Violation of this section shall result in
termination of this Agreement and recovery of all monies paid hereunder and may result in debarment
from the County's competitive procurement activities.
In addition to the foregoing,the Company further represents that there has been no determination, based
on an audit, that it or any subcontractor has committed an act defined by Section 287.133, Florida
Statutes,as a"public entity crime"and that it has not been formally charged with committing an act defined
as a"public entity crime"regardless ofthe:amount of money involved or whether Company has been placed
on the convicted vendor list.
The Company will promptly notify the County if it or any subcontractor is formally charged with
an act defined as a"public outity crime"or has been placed on the convicted vendor list,
gMp12Ment qr R_etep_tiQn LA F_ormer CountEQracers or Ern IZIMem By signing this Agreement,the
Company warrants that he/it has not employed,retained or otherwise had act on his/her behalf any former
County officer or employee in violation of Section 2-149, Monroe County Code of Ordinances or any
County officer or employee in violation of Section 2-150,Monroe County Code of Ordinances. For breach
or violation of this provision the County may,in its discretion,terminate this Agreement without liability
and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the
full amount of any fee, commission,percentage, git or consideration paid to the former County officer
or employee pursuant to Subsection 2-152(b),Monroe County Code of Ordinances.
Vendor Certification I1Me—garding Scrutinised Coma panies,Lists Company agrees and certifies
compliance with the following:
Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or
entering into or renewing a contract for goods or services of any amount if, at the time of contracting or
renewal,the company is orithe Scrutinized Companies that Boycott Israel List,created pursuant to Section
215.4725,Florida Statutes, or is engaged in a Boycott of Israel. Section 287.135,Florida Statutes, also
prohibits a company that is on either the Scrutinized Companies with Activities in Sudan List or the
Scrutinized Companies with Activities in the Iran Terrorism Lists which were created pursuant to Section
215.473, Florida Statutes, or that is engaged in business operations in Cuba or Syria from bidding on,
submitting a proposal for, or entering into or renewing a contract for goods or services of$1,000,000
or more.
4
As the person authorized to sign on behalf of Company,I hereby certify that the company identified above
is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel and
for projects of$1,000,000 or more is not listed on either the Scrutinized Companies with Activities in
Sudan List,,the Scrutinized Companies with Activities in the Iran Terrorism List,or engaged in business
operations in Cuba or Syria.
I understand that, pursuant to Section 287.135, Florida Statutes, the submission of a false certification
may subject company to civil penalties,attorney's fees,and/or costs. I finther understand that any contract.
with the County may be terminated,at the option of the County,ifthe company is found to have submitted
a false certification or has been placed on the Scrutinized Companies that Boycott Israel List or engaged.
in a boycott of Israel or placed on the Scrutinized Companies with Activities in Sudan. List or the
Scrutinized Companies with Activities in the Iran Terrorism List or been engaged in business operations
in Cuba or Syria.
Note:The Lists are available at the following Department of Management Services Site:
W
e
i v ri . .
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Non-Collusion,Affidavit
Company by signing this Agreement, according to law on its oath, and under penalty of perjury,deposes
and says that the person signing on behalf of the Company and the bidder making the Proposal for the
project described in the Scope of"fork executed the said proposal with full authority to do so;the prices
in this bid have been arrived at independently without collusion, consultation, communication or
agreement for the purpose of restricting competition as to any matter relating to such prices with any other
bidder or with any competitor, Unless otherwise required by law,the prices which have been quoted in
this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the
bidder prior to bid opening,directly or indirectly,to any other bidder or to any competitor;and no attempt
has been made or will be made by the bidder to induce any other person, partnership or corporation to
submit,or not to submit,a bid for the purpose of restricting competition.The statements contained in this
affidavit are true and correct and made with full knowledge that Monroe County relies upon the truth of
the statements contained in this affidavit in awarding contracts for said project.
Affidavit Attesting to Noncoercive Conduct for Lala r or erviees.The Company is required to state,
under penalty of perjury,that the Company does not use coercion for labor or services in accordance with
Section 787.06,Florida Statutes.
As defined in Subsection 787.06(2)(a),coercion means:
I. Using or threatening to use physical force against any person;
2. Restraining, isolating, or confining or threatening to restrain, isolate, or confine any person
without lawful authority and against her or his will;
3. Using lending or other credit methods to establish a debt by any person when labor or services
are pledged as a security for the debt;if the value of the labor or services as reasonably assessed
is not applied toward the liquidation of the debt,the length and nature of the labor or service
are not respectively limited and defined;
4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or
5
purported passport, visa, or other immigration document, or any other actual or purported
government identification document,of any person;
5. Causing or threatening to cause financial harm to any person;
6. Enticing or luring any person by fraud or deceit;or
7. Providing a controlled substance as outlined in Schedule I or Schedule II of Section 893.03,
Florida Statutes to any person for the purpose of exploitation of that person.
As a person authorized to sign on behalf of the Company,I certify under penalties of perjury that
the Company does not use coercion for labor or services in accordance with Section 787'.06.Additionally,
the Company has reviewed Section 787.06,Florida Statutes,and agrees to abide by same.
sure- The Company shall maintain the following required insurance throughout the entire term o
this Agreement and any extensions. Failure to comply with this provision may result in the immediate
suspension of all work until the required insurance has been reinstated or replaced. Delays in the
completion of work resulting from the failure of the Contractor to maintain the required insurance shall
not extend any deadlines specified in this Agreement and any penalties and failure to perform assessments
shall be imposed as if the work had not been suspended, except for Company's failure to maintain the
required insurance.
Commercial General Liability Insurance with minimum limits of$500,000 Combined Single Limit(CSL)
If split limits are provided, the minimum limits acceptable shall be $250,000 per Person, $500,000 per
occurrence and$50,000 property damage.
The Monroe County BOCC shall be named as an Additional Insured as its interests may appear on all
insurance policies issued to satisfy the above requirements.The Company shall provide to the County as
satisfactory evidence of the required insurance,including the insurance policy application and either:
• Original Certificate of Insurance,OR
• Certified copy of the actual insurance policy,OR
Certificate of Insurance e-mailed from Insurance Agent/Company to County Risk
Management-Telephone Gaelan Jones at(305)292-3470 for details(Certificates can
be e-mailed directly from the insurance agency to: Jones-Gaclan@MonroeCounty-
Fl.gov.
An original certificate or a certified copy of any or all insurance policies required by this contract shall be
filed with the Clerk of the BOCC prior to the contract being executed by the Clerk's office. The Insurance
policy must state that the Monroe County BOCC is the Certificate Holder and Additional Insured for this
contract.
as"�NPJ^ r 8L P lass MONROE COUNTY ATMRNEYSOFMCE
APPRONEOASTOFORM
Title � t`ATa's to A�sw
President -
3
Christine Digitally signed by
Date Christine Hurley
H u rl e Date:2026.05.10
04/02/2026 y 06:23:35-04'00'
6
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