Loading...
HomeMy WebLinkAbout2022-102 Taxiway A Extension - Supplemental for HMS Permit Mod MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM Effective Date Task Order No. 2022 - 102 Client Project No. FAA 37-67&FDOT G2E62 Engineer Project No. _E9Y379C8 This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS PROJECT MANAGEMENT CO. ("Consultant"), dated February 16, 2022 ("Agreement"). The Agreement is incorporated herein and forms an integral part of this Task Order. Services Authorized — Taxiway A Extension — Supplemental for Additional HMS Permit Mod. Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of 3 page(s). Pricing N/A Time and Expense per Agreement and Appendix B to the Agreement. X Firm Fixed Price of$ 45,383.00 N/A Other(Describe): ,�FAONROE COUNTY ATTORNEY -----w,., q �WPROVE y T ORM Schedule ,re� , ���f.,., — , _ P CA RO MERDO..,., _...�..._.,...,_..,�.�" Services may commence on Execution C'HV_ ETAN { ORNE�. DA Services will cease by 365 days Recommended by: Approved by: o Christine Digitally signed by Christine Hurley Hurley rl e Date:2026.05.04 04.30.2026 y 06:52:33-04'00' Executive Director of Airports County Administrator CONSULTANT: JACOBS PROJECT MANAGEMENT CO oe,sy s�e1ea by da�4�er� Ross By Jacqueline '_I q,dt Iss&c-b s o-bddobs dd4�d1��d,1h,Il sd1l11 Reason. agreeto the terms tlefin dbbythe placement Illy signature on Ibis tlocument Witness Ross oaleti202G00427095559 0400 Title Senior Vice President, Executive Director of Operations Page 1 of 1 File: MSTR APES Monroe County Exhibit A—(Supplemental to Task Order No. 2022-102) Scope of Services Monroe County Airports Key West International Airport(EYW) Extend Taxiway A—Supplemental for Additional Hawk Missile Site (HMS) SFWMD Permit Modifications SCOPE OF WORK This supplemental request covers additional services necessary to meet the requirements for a minor permit modification with the South Florida Water Management District (SFWMD). The modification is required by SFWMD to incorporate necessary clearing needed adjacent to the haul route to complete the proposed water channel at the northeast (NE) corner of the Hawk Missile Site (HMS) mitigation area, see Figure 1 and 2. The original SFWMD permit was obtained in 2023. At that time clearing in the vicinity of the haul route was not identified as a requirement. The start of construction for this project was delayed until late 2025 due to the delayed issuance of USACE permit. With the delay in construction, it now became apparent that the haul route would now need clearing to facilitate construction activities. A detailed description of these services is provided below. Hawk MW99i Sit. Planting IRhedul¢ NOT annrmn man. 1'4 s' neem aauo xnse.H _. n.n+e `°° a.mq V a �mm.. nati `Vf(� 57 f Figure 1: Hawk Missile Site (HMS) Mitigation Plan (C-605) showing Haul Route needed with red arrow Page 1 of 3 i nR �Irnra « ar 1( N r E \ T �� lKi9;1 C 4Ya4,�ni lA L4 VI f)('[bfrl 4 ti it F� rw ", Figure 2: Zoomed in version of surveyed Haul Route to access proposed water channel construction Task 1: Project Description Jacobs will manage and support the development, coordination, and review of the revised Project Description in response to SFWMD comments and the RAI by serving as the primary coordinator with SFWMD, Birkitt Environmental, and Optimal Survey; participating in regulatory teleconferences to clarify requirements; developing and refining Project Description narrative and supporting exhibits based on RAI discussions; and reviewing subconsultant deliverables and proposals to ensure technical accuracy, consistency, and alignment with SFWMD permitting expectations, resulting in a coordinated and defensible package suitable for regulatory submittal. Task 2: Environmental Services Support(Birkitt Environmental Services, Inc.) Jacobs will provide environmental services support by reviewing environmental and mitigation-related deliverables prepared by Birkitt Environmental for accuracy, completeness, and suitability for SFWMD review and site visits; attending the SFWMD onsite visit alongside the project team to support discussions and coordination; reviewing supplemental and final documents developed to address mitigation plan updates and assessment/agency requirements; and providing technical review and RAI support to ensure responses and final deliverables are consistent, coordinated, and responsive to SFWMD and Birkitt inquiries, supporting a complete and defensible regulatory submittal. Page 2 of 3 Task 3: Survey Services Support(Optimal Surveying &Mapping, Inc.) Jacobs will provide survey services support by reviewing survey deliverables prepared by Optimal Surveying & Mapping for technical accuracy and suitability for environmental and regulatory calculations; performing area calculations of impacted clearing limits using provided survey data; and developing clear, defensible exhibits to support Birkitt Environmental's Uniform Mitigation Assessment Method (UMAM) and mangrove clearing calculations in response to the SFWMD RAI, ensuring survey-based inputs are accurate, well-documented, and properly integrated into the overall environmental and permitting submittals. Assumptions/Design Parameters 1. This scope of work is limited to activities necessary to satisfy the SFWMD minor permit modification requirements by responding to the Request for Additional Information (RAI).This supplemental agreement also includes survey and environmental efforts as required to address the permitting agency comments. 2. The scope includes one (1) site visit involving Jacobs, Birkitt, and the SFWMD. 3. It is assumed that any compensatory wetland mitigation required by the SFWMD will be provided via excess credits from the existing permit and no re-planting or monitoring will be required. 4. Additional tasks to address permit compliance with the modified permit requirements if needed are not included. S. On-going post construction monitoring for the Haul Road at HMS is not included. 6. Birkitt will have full access and authorizations to the sites. 7. Services not covered under this proposal will require additional scope and fee. 8. All work will be performed pursuant to the Master Agreement for Professional Services between Project Management Co. and Monroe County, FL agreement signed between the parties on February 16, 2022. 9. Notice to Proceed expected in 2026. Page 3 of 3 w� JOB HOUR AND FEE ESTIMATE Monroe County Airport: Key West International Airport Project: TWY A Extension and Mitigation-Supplemental for Additional HMS Permit Mod. FEE SUMMARY BASIC SERVICES Hours Fee DBE AMOUNT Article A:Additional HMS Permit Mod. $ 45,383 Jacobs Project Management: $11,948 Birkett: $20,935 Optimal Survey: $12,500 Total Basic Services Lump Sum Fee $ 45,383 S 33,435 TOTAL LUMP SUM PROJECT FEE $ 45,383 S 33,435 DBE Percentage 73.67016 BIRKITT ENVIRONMENTAL SERVICES, INC. www.birkitt.com March 27, 2026 Chris Bowker Jr., P.E. Jacobs 200 W. Forsyth St., Suite 1520 Jacksonville, FL 32202 Project Name/Location: Key West International Airport Taxiway A Extension Construction -Addendum Hawk Missile Site SFWMD Permit Modification Dear Mr. Bowker, The following is an addendum to Birkitt Environmental Services, Inc. (Birkitt) contract dated July 7, 2021, and executed on January 24, 2024, along with subsequent modifications. Additional scope and budget is needed to support a permit modification and subsequent Request for Additional Information (RAI) responses in order receive authorization to access through mangrove habitat for construction of the mitigation site at the Hawk Missile Site (HMS). Task 16.0 HMS Permit Modification Support Birkitt will provide support to Jacobs on assessing action needed to allow Haul Road access at the HMS Mitigation Area for channel excavation required by the SFWMD permit. Guidance to be provided for coordination with SFWMD regarding a minor permit modification. Birkitt will provide support for the modification of the existing South Florida Water Management District (SFWMD) Environmental Resource Permit (ERP) to allow the clearing of mangroves for access to the area of the flushing channel approved as part of the mitigation plan. We will support Jacobs on submittals and coordination with SFWMD re: haul road access to channel excavation on HMS; discussions with SFWMD, guidance on plans, surveys, response to email received from SFWMD on 2/19/2026 and to the official RAI provided by SFWMD on 3/20/26. Upcoming tasks include a Uniform Mitigation Assessment Method (UMAM) analysis of the area of clearing (acreage to be provided by survey) to determine the number of credits required to mitigate for the proposed impacts. Birkitt will then perform one site 126 31d Ave North,Suite 101 Safety Harbor,FL 34695 Tel:(813)259-1085 Birkitt Environmental Services, Inc. EYW Taxiway A Extension Hawk Missile Site Permit Modification Addendum March 27, 2026 visit with SFWMD to gain concurrence on the UMAM scoring. Finally, if required, Birkitt will revise or provide a supplement to the previously approved mitigation plan based on the assessment and agency requirements. This task also includes responses to the March 20, 2026, RAI issued by SFWMD and agency and internal team coordination regarding the response and site visit and review of final permit modification issued. Assumptions: • No more than 1 agency site visit will be required. • It is assumed that any compensatory wetland mitigation required by the SFWMD will be provided via excess credits from the existing permit and no re-planting or monitoring will be required. • Additional tasks to address permit compliance with the modified permit requirements if needed are not included. • On-going post construction monitoring for the Haul Road at HMS is not included. • Birkitt will have full access and authorizations to the sites. • Civil survey, including mangrove limits within the access area will be provided to Birkitt by others. • Services not covered under this proposal will require additional scope and fee. Breakdown of Charges: Birkitt proposes to conduct the services outlined in the tasks above on a lump sum basis. Please see the table below for a breakout of the charges per task. Task Task Description SubTask Task Charges Number 16.0 HMS Haul Road SFWMD Permit $20 935 Modification ' We appreciate the opportunity to provide environmental services for this project. Please feel free to call us at 813-259-1085 or email at bbiirkiitt�"7ehrkiitt.com or rtoth�"7e.,biirkiittecom if you have additional questions regarding this proposal or other services.mmmmmm Sincerely, FwerLu F:. 1MI'14Z,tt R&bl T&HIL, Beverly F. Birkitt Robert Toth President Technical Services Manager BIRKITT ENVIRONMENTAL SERVICES, INC. 2 lllllllll� ./�� r�r/ ��llllllri¢,�1� irrri :�Gfirnirl�lr�°" / ri/ v / rllll� r 10 r p ,o+r �mmmm �mmmm ���mmmm 6400 Manatee Ave., Suite L113 Bradenton, FL 34210 Ph.: (941)375-4470 254 E. 61"Ave., Suite 102 Tallahassee, FL 32303 Ph.:(850)270-2138 March 20, 2026 RE: Hawk Missile Site, 12' Haul Path and Mangrove Location Survey Limits of Survey are depicted on the attached Exhibit"A" (provided by the client) Optimal Surveying and Mapping, Inc. (OSM) is pleased to provide you with a scope of services for the above-mentioned project in Key West, Florida. Objectives and Background for this project were provided to OSM by the client and are described as follows: The purpose of this survey is to provide X-Sections of a 100'x12' Haul Road/Path/Corridor and location of Mangroves within the corridor to facilitate trimming of said mangroves. Project Datum: North American Datum of 1983 (NAD83 (2011 Adjustment) Florida State Plane Coordinate System—East Zone North American Vertical Datum of 1988 (NAVD88) United States Survey Feet SURVEY SCOPE OF SERVICES: TASK 1 - Topographic Survey of Existing Conditions. Extents of survey outlined in Red on the attached Exhibit "A", provided by the client. Scope will include: 1. Recovery of Horizontal and Vertical Control established on a previous survey adjacent to this site. 2. Locate the Centerline of the existing path (100'+/-)with X-Sections taken every 10 feet,secondary shots taken (x-sections)6 feet each side of the centerline. 3. Locate all Mangroves whose limbs/canopy extend into the path (100' long x 12'wide path) 4. Flag trees/limbs with survey ribbon that will need to be trimmed. Measure height of limbs (above ground). S. Each overhanging limb will have a survey ribbon tied and that ribbon will be numbered.ATable will be created on the survey that contains a.Tree/Limb number b.Type Tree and diameter(if measurable). Mangroves do not have a single discernable "truck" and the diameter cannot be measured. 4. Photos once survey is complete. Deliverables: • Survey information will be provided in Civil 3d format. • Photos Survey Accuracy: Elevations of pavement, structures, inverts, and paved swales to the nearest 0.03 foot at 95% confidence level. Spot elevations on hard surfaces will be depicted to the nearest 0.01 feet. Elevations of non-paved areas to the nearest 0.1 foot. Horizontal location of all features to the nearest 0.1 foot. The horizontal location of utility structures, lights, and small slabs shall be referenced to the center of structure. All vertical controls shall be referenced to the North American Vertical Datum of 1988 (NAVD1988). All horizontal controls shall be referenced to the NAD1983 State Plane Coordinate System. (2011 Adjustment) Miscellaneous Requirements: All OSM vehicles operating within the secured AOA shall be marked with company logos and have flashing lights. OSM staff will coordinate with the Owner to arrange access to the site. If applicable, OSM staff will coordinate with Jacobs to arrange for background data, drawings, and records on existing conditions and underground utilities. Plans to be provided to OSM in digital Civil3D format. Items Excluded From this Proposal: This proposal assumes that no badging will be required, but that an escort might be required in certain areas. If an escort is required, it will be provided by Jacobs. Weather delays, or airport operations and administrative delays caused by others, of no more than 4 days (Monday thru Friday). Delays in excessive of 4 days, by weather or others)will extend the schedule proportionally for number of days the survey is delayed. Schedule: Upon Notice to Proceed, OSM will have two weeks to mobilize and begin the field survey. All work is to be completed within 30 consecutive calendar days, once the project has begun. Total Lump Sum Survey Fee $ 12,500.00 Project Assumptions 1. This is strictly a daytime operation and with the exception of weather, crews will be allowed to work for up to 10 hours per day, Monday through Friday. 2. Notice to Proceed expected in 2026. 2 Work Zone Safety: All work zone and Airport safety, rules and procedures as required by EYW will be observed and strictly adhered to by OSM. All survey activity will be coordinated with Jacobs staff prior to and during commencement.Any and all vehicles to be utilized in said survey activities will be authorized by and registered as required. Said vehicles to have current decal, display company name/identification and maintain proper lighting requirements. Quality Control/Quality Assurance and Field Review: Verification of the field conditions as related to the collected survey data prior to any topographic survey data submittal. All activities required to supervise and coordinate the survey project will be performed by the OSM project supervisor, a Florida P.S.M. or their delegate. OSM will implement their QA/QC plan to include review, response to comments and any resolution meetings if required, preparation of submittals for reviews, etc. Thank you for this opportunity and please do not hesitate to call if you have any questions or concerns. Sincerely, Optimal Surveying & Mapping, Inc. 0 tl Mary E. O'Neal, PSM President 3 eWl % yr% y"/„ �j ./ll' ,. f a r r� ",,,;,%!r ;° f�4� O l%�4/rr✓ % I(%, / , //�1%G i is r/iron/ i �r� i� U!/r4//rr ��/, of%, 1 ' aJrr1 '1m :.J��/r Jr f �1�N2' ,"4i u„I a /%',rr�; r�,«i/ bpi///r � ,vr////�/ ,/✓' r�� �yJ ri /�ir//��r, /...r-, // , ,�. / ,/,,Of „r ,�//i l, ,fJ !.rlr/ :; ' �;,,,' . l;f,, r ,i f r//// I ! ✓r/, �,/fif'r',,., r� // ,r;"% �,,; /%,,d"//%r//ror;r,.o ori ;;; , :fir r, .�(/'. %�,, /r>;�„4y'k,1;; Al , �W � /r r��,✓ �� oli��, u�r„r ,�ir�i, ,,,,.,,,% lo�%������� /,/r e,,, //l r / �',/r„r //�l � ,f �i, r, % w��r' /�i1�'�l o er"✓/Il//ray%/p� ,r//�/r�/��%/, q. �i✓/ /%i ;,,, r ,,„ ,, 3,,; JI i r%% /�!/y ri r .IIJ/!// ri „r' ////,✓ r��j �iaiiiiiiirri w / �� /yii i r �r /r ///r DIh:1W«.1iYI,.Vl01 C ,IL, TIh&G „1 /i�r // °y �.°�'i/� „�i or: "ATE.IL."II OW��IER,AND ��k 0 J//r/�✓i�%%;'li/o;�f�i/rj li / r��l/ /j TIRL.�U�tl�➢1�11 �',��NllC�ATIIG 'r« r r r�/ % v, r ijr i/ ,,;, 1 t / o ;rrir��/ / Iq' ', /�MINN. rij r i r:. r;Nl % ,�� %% r d,%r1i r�r // r '/r/r % /%//% '�/ ;;, / / 1: r / 1 r,, ri l ' DIlli.IPvWOILIIS H IEDGIlS INC.3 r//j�f��% 45, ' ail« .:II':.uIND 1 " R011.2J� � ✓%r DRAINAGE STRUCTURES — / f / i� � ;r r /�l 1 Y 'r 1 °'° l/// rir, i r � l�oi /,: ✓��// /t+ / '/////�Wll�'�/ /��/ , h ,r �/' 31�� /r ✓i� / '/ r /�f� � / ' rir' r �11 r v n �`1' /� � "I � 4 it 9f r /. ,� ° � ��///l1%�,�,r�r�l�/ � / /f, �✓Ii� /ii e% ei yyi" " , " l /1 it✓ //r f y �/ 'i/l� ir,, //�//'"/ r p,; r, ti '�jr,� Cl 14 �I WW::U'C mM�lf l.11l� ll I w'uIWkD��q'�IroIILIIW / / V. GIIIII1NC [RACKBE REMOVED Al �rpi r 9% i 9 V'� j�/a✓sir //�U tip a j� i,, ,7eroiil�r q �� r « ,� rq sire /� � r / %i ,%r✓fie�/i G 1, � ✓' � ,,�y N s � /r`li�Vl �„ . uu �I VV r �✓ y ,„ ,,,,r /IHrf /r , /r/I //f/���/ / r %rii� �y���it Jr ✓ a" r ;r AN "/ r t � ✓/ / I r/% ,,,, %/ j /a e pff r✓/ r r , rii ph II i:i d p,i I t, f f /. f���%af/r, ri TY,'fr ii/ rl�l� �l✓�/ r �i s; f I' „l,,,,,. / r r or rr / ✓e rir%/ 'fir// r��1 ����%ii r r/ii/rFi/fr✓I/ 1 o �4� /i rr�/ /� r JO VVVVV i /r;t "�� , r� ,i, /n%��/�/��/ ��l / rr''�rv"t'rl//riir//a/'�/r'l;A�i i���%%c c, /i✓��i�ii w x ,� ,,,,, moo, ,,,,,�>,,�,i ,,, „ %��✓�/rriri�ic,r,,,,,r<: EXHIBIT "A"