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Home My WebLink AboutItem D03 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Michelle Lincoln,District 2 The Florida. Keys Mayor Pro Tem David Rice,District 4 p Craig Cates,District I James K. Scholl,District 3 - Holly Merrill Raschein,District 5 Regular Meeting May 20, 2026 Agenda Item Number: D3 26-l 5470 BULK ITEM: DEPARTMENT: Tourist Development Council TIME APPROXIMATE: N/A STAFF CONTACT: Ammie Machan AGENDA ITEM WORDING: Approval of 2nd Agreement with Turner Public Relations, LLC to revise Attachment A outlining the Scope of Services to include crisis communication plan updates; support for press room updates; Video News Release (VNR) list management and distribution; establishment and management of a hot lead program; destination updates and story mining efforts; additional reporting and analytics at no additional cost and provides clarification that show registrations, travel expenses and in person attendance at meetings are to be invoiced as out of pocket expenses. This agreement is paid from TDC fund 115. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: INSURANCE REQUIRED: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATION DOCUMENTATION: FINANCIAL IMPACT: Effective Date: March 1, 2025 Expiration Date: September 30, 2028 Total Dollar Value of Contract: $1,116,000 Total Cost to County: Current Year Portion: $372,000 Budgeted: Source of Funds: 115-75038-00036 and 115-75038-00066 CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: AMENDMENT (2"d AMENDMENT) TO AGREEMENT THIS AMENDMENT to Agreement dated this day of 2026, is entered into by and between the Board of County Commissioners for Monroe County (County), on behalf of the Tourist Development Council, and Turner Public Relations, LLC (Company). WHEREAS, there was an Agreement entered into on February 19, 2025, between the parties, for Company to provide Public Relations Services for the Tourist Development Council; and WHEREAS, there was an Amendment to Agreement entered into on August 20, 2025 to revise Exhibit A — Scope of Services of the Agreement to add items that were not originally contemplated in the original scope of service, increase monthly compensation from $30,000/month to $32,800/month and include Exhibit C — Onboarding and Continuation of Public Relations Efforts; and WHEREAS, it has become necessary to revise Exhibit A — Scope of Services of the Agreement to add items that were not originally contemplated in the original scope of services which are at no additional cost to the monthly compensation; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree to the amended Agreement as follows: 1. The Agreement shall be revised to include the revised Exhibit A, as attached hereto, retroactively effective to March 1, 2026, which adds crisis communication plan updates; support for press room updates; Video News Release (VNR) list management and distribution; establishment and management of a hot lead program; destination updates and story mining efforts; additional reporting and analytics and provides clarification that show registrations, travel expenses and in person attendance at meetings are to be invoiced as out of pocket expenses. 2. The remaining provisions of the agreement dated February 19, 2025, and amended on August 20, 2025, shall remain in full force and effect. Amendment#2 Turner PR IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above written. (SEAL) Board of County Commissioners Attest: Kevin Madok, Clerk of Monroe County As Deputy Clerk Mayor/Chairman MONROE COUNTY ATTORNEY / APPROVED AS TO FORMCHR / WS Turner Public Relations, LLC ASII I TANTNE COUNTY SR.ASSISTANT COUNTY ATTORNEY DATE...NL6[26— B Brent L. Holbert Print Name Date: May 5, 2026 AND TWO WITNESSES (1) (2) Z�>a0� X-C& (1)Christine Turner (2) Danielle Kemble Print Name Print Name Date: May 5, 2026 Date: May 5, 2026 Amendment#2 Turner PR Updated Attachment A- Scope of Services TURNER/Monroe County TDC-Scope of Work March 1,2026 to September 30,2028.Scope of services to be repeated annually,March 1,2026 to Feb.28,2027,and then March 1,2027 to Feb.28,2028,and then services/hourswi II be prorated for seven months from March 1,2028 thru Sept. 30,2028 to align with the contract term. Development of 12-month earned media strategy to include program goals/objectives, narratives relevant to VFK.Includes ongoing hours per month for strategy development and Earned Media Strategy ongoing opti m izations with cl ient and key stakehol ders,i ncl uding emergi ng featu res and 60 $160 $9,600.00 trends analysis,integration with public relations,digital and paid med is workstreams,and support for brand-directed initiatives. Review and update current crisis communications plan as requested by Client i.e.add new crisis/situation scena rios,u prate contact list,develop train i ng tools to en ha n ce Feetobebilled Feetobebilled Crisis Communications Plan Updates preparedness,etc.Senior TURNER management to beavailableto respond to media"in hourly based on $160 hourly based on need need real time"during crisis situations and providesupport to VFK leadership ifneeded. s qm qm Create or update key press materials needed to servicejournalist needs(ie.fact sheets,bios, press releases,etc.) -Themed fact sheets based on strategic narratives -Monthly releases for distribution(1 per month) Develop press materials,fact sheets,etc.Support press -Upcoming Festivals and Events(1 round of edits) room updates as needed. -Quarterly what's new releases for distribution(4 per year)-leveraging information from hot leads 83 $160 $13,290.00 program and client information -Copywriting services as needed,and within hours(leveragefrom internal team,ifadditional hours needed,project fee) -Workingwith identified spokesperson(s)to preparetalking pointsfor media interviews,events,as needed and within hours News Bureau/Inbound Media 160 Requests Act as an always-on news bureau to handletimely inbound media leadsand queries in 100 q partnership with internal team. $ $16,000.00 Includes: -Monthly short/long lead pitch angles -Reactive pitch opportunities(i.e..SOS,TravMedia,Qwoted,Substack,etc.) Proactive media relations -Priority media,ongoing updates,tailored pitch angles 900 $160 $144,000.00 -Support with VNR list management and distribution for key events as directed by VFI(team(up to 20-24 per year) As budget permits,TURNER will secure up to 20 media visits during the length of contract on either an individual or group basis,as approved by Client. -TURNER will develop criteria with client to target key journalists as well as vet inbound requests to provide recommendations on hosting levels,itinerary suggestions and background on media. -Agency to handle invitations and in-destination Iogisitics for visiti ngjournal ists.Client to Media Visits FAM Trips handle itinerary development and on-site execution. 290 $160 $46,400.00 -TURNER to conduct follow-up with the visiti ng media,including post-trip information, planned placement,images and interview needs.Provide a forecast for coverage and copies of coverage once available. -After each journalist's story is published,Agency to invoice VFK for all pre-approved journalist expenses to include rental car,flight and hotel costs as needed(if not comp). Agency will pay for the in-market uhers and F&B. TURNER to staff u p to th ree media FAMs on the ground On-the-ground FAM hosting(Group FAM) -TURNER rep to staff FAM trips(hours needed are determined based on length of FAM) Projectfee $160 Projectfee Includes: Thought Leadersh ip -Industry panel research and pitching 30 $160 $4,800.00 -Executive i nterviews&bylined article opportunities Research,identify and/or assess brand partnerships.Research,exploratory calls and recommendations.We can estimate hours after further discussion with TDC.We can also Brand Partnerships handle contract negotiation and execution ofpartnerships.We'veexecuted hundredsof Projectfee $160 Projectfee brand partnerships over the years and each partnership is unique-somecan take 10 hours and others can take hundreds of hours depending on the scale. Includes: -Strategy and execution for entertainment/streaming opportunities(outside oftypical earned media strategy tactics,which could include:meetings with production companies, Entertainment/Streaming Strategy Execution contract negotiations/messagingfor entertainment opportunities,collaboration with local Projectfee $160 Projectfee film commission as needed when filmingtakes place in the area,working with talent managers/agents/publ icists for celebrity experiences,pitching new&existing streaming/network series for destination inclusions,etc.) Annualawards listwith deadlines "Submission for industry awards opportunities(HSMAI,ESTO,eTourism,PRSA). 35 $160 $5,600.00 *Assumes client will pay for owadd fees Media trainingfor key stakeholders within the organization;the amount of hours is dependent on MedisTraining Projectfee $160 Projectfee needs(format,ie.half orfull-day in-person,multi-hourvirtual)and number of executives Could be an intimate eventwith a few media appointments,or up to two days of media Execute two in-market/virtual media missions appointments.if larger event assistance is needed forconsumer marketing events(i.e.FLIBS) 120 $160 $19,200.00 outside of allocated hours,a projectfeewill apply. Project fee ifteam is needed for attendance local tradeshows ie.Florida Governor's Conference on Tourism or if appointment scheduling and/or attendance needed at IMM, TradeshowMediaSupport/Attendance IPW,etc.Show registration and travel expenses,as required and approved by VFK,to be 100 $160 $16,000.00 handled as out-of-pocket costs reimbursed by VFK. TURN ER's active participation in conferences such as USTOA,SATW,PRSAT&T,TMAC,and others provides significant added valuefor clients.Our membership allows us to proactively Industry Representation 0 $0 $0.00 pitch client stories to attending media,ensuring increased visibility and valuable connections at these influential industryevents. Work with VFK team to establish and manage hot lead programsto com pile timely Hot Leads Program information from destination partners who opt in to the program and compile 36 $160 $5,760.00 i nfo r m at i o n for pitching and/or other content creation needs within the account. Semi-Annual Partner Education Webinars with TURN ER experts and select invited guests as Partner Education Webinars approved by Client(topicscould include:Earned Media Trends,Press Trip 101,Pitching Tips and 15 $160 $2,400.00 Tricks,Editor Panels,Intersection of Al and PR) In-person TURNER team mini immersions to uncover the unique and evolving stakeholderstories that can be shared with media.These are undertaken when TURNER team members are in Destination Updatesand Story Mining Efforts destination forTDC meetings,addingon an additional oneortwo-day DAC intensive 100 $160 $16,000.00 immersion.All DACsto bevisited at least once during the contract year.TU RNER staff develops a summary report outlining experiences undertaken,product engaged and key partners met as well as potential story ideas to incorporate into the editorial calendar with 10-12 1 nterviews per year(this is a valuable wayto get to know niche experts within the Pitch Bank Program 50 $160 $8,000.00 destination to utilizeforstory pitching opportunities) Strategic Plan One topline travel plan to include details on TURNER's strategy to support VFIK with travel trade Project fee $160 Project fee hosting,training and engagement. Includes: -Act as"always on"press office for trade inquiries and B2B press needs(dedicated travel trade mediarelations program).TU FIN ERwill draft and distri bole upto 4-6 trade releases- rooted in trend related information or top VFK developments/news(goal is to confirm at least one release pick up per d istribution in a target trade publication). -Development of welamars/introduction and education for tour operators,travel ad visors, meeting planners and local partners/stakeholders -Execute thematic tour operator and/or travel advisor training(TURNER will work in partnership with VFK's sales team) Execution -Execute Travel Advisor FAMs(individual or group);TURNER handles invitations and on-the Project fee $160 Project fee ground logistics,as approved by Client. -Provide counsel and guidance on Travel Trade shows/industry conferences to engage in and partnership/Co-Op Trade Marketing opportunities -Leveraging PR Quarterly What's New,tailor content to issue out a quarterly industry newsletter with the latest destination news,itinerary suggestions and key promotions/incentive.Includes drafting ofcontent(1 round ofedits),management of newsletter list to ensure list of recipients is consistently accurate and is built upon as appropriate and a newsletter for recap report. Reporting v a Account Review&Pulse Checks Quarterly pulse check and commu nication/ed ucation on ea rned media strategy with 5 $160 $300.00 senior leadership and/or day to day client conta ct(s). Basic crisis communications needs will have time redirected from proactive pitching or Crisis/Issues Management another initiative;for more in-depth crisis comms needs,there is an hourly rate of Project fee $175 Project fee $175/hour. Monthly meetings via Teamsto review reports and initiatives In-person attendance at key meetings;discuss cadence as may need to move hours from other scope areas.Agency to cover out of pocket expenses for TDC meetings including mileage, Meetings/client comms flights and meals;VFK and/or Agencyto make best effortsto secure comp hotel rooms ifovernight 134 $160 $21,440.00 stays are required. Earned Media Reporting includes: -Real time coverage -Monthly reports -Editorial activity/pitch plans -KPIs Summary/goals tracking Earned Media Reporting and Analytics -Annual recap report 408 $160 $65,280.00 -VNR distribution,reporting,hit announcement -Monthly content/slides for TDC meetings -Hours Usage tracking -DAC and Umbrella Meeting Deck Updates(if needed) -Tracking on all earned strategy initiatives and updating AirTable in real-time -Billing/Expense Reconciliation and Cover Sheets TOTAL AVAILABLE CONTRACT HOURS PER YEAR 2,466.0 $394,560.00 'TOTAL FtEnPERLMONTHTHROWHCONTRACTTERM Monthly $32,880.00 Breakdown Scope of Workservice hours and fees represent cone-year temor(2,466 houraywhicfrwi l be repeated annually per terrrc March i,2026 through,February 28,2021,and then March 1,202y through February 28,1029,and then theservices/hourswill be prorated to seven months(1,448.5 hours)from March i 1,2028 through September 30,20,28 to align w(th'the Monroe County public Relations Services Agreement contract harm(prior to the renewal opfton.period. _ TURNER is compensated via monthly fee and project fees.Webill at a blended rate of$160/hou r.Monthly fee does not include Agency Admin/Tools fees,nor any of pocket expenses.Admin/Tools fee varies by client as it is determined based on the number of,and scale/set up of,the vendor tools we util ize for our tailored work on each account-toolsfor tailored earned media reporting and analytics,media subscriptions,etc.Monroe County's Admin/Tools fee is$1,000 per month.Out of pocket expenses are additional,such as ai rfare/transportation/lodging for approved media travel,Fed Ex,printing,photo/video content shoots,etc.Hard costs for approved event supplies/production,etc.also not included.Expenses are billed without a mark-up fee based on client pre-approval.We will ensure out ofpocket expenses are approved in advance and will abide bythe reimbursement policy as outlined in the RFP and contract.Monthly billi ng will include appropriate back-up documents and original line-item receipts. 71/16/2026 E(MM/DD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Wendy McDonald Hylant PHONE FAX 565 Metro Place South, Ste 450 A/c No EXt: 614-932-1200 A/c No):614-932-1299 Dublin OH 43017 ADDRESS: wendy.mcdonald@hylant.com INSURER(S)AFFORDING COVERAGE NAIC# License#:23894 INSURERA: Philadelphia Indemnity Ins Co 18058 INSURED TSYENTE-01 INSURER B: Chubb Indemnity Insurance Co 12777 The Shipyard, LLC SEE BELOW FOR ADDITIONAL NAMED INSURED'S INSURERC: Federal Insurance Company 20281 4030 Easton Sta Ste 300 INSURER D: Columbus OH 43219 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:938299188 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR I POLICY NUMBER MM/DD/YYYY MM/DDIYYYY B X COMMERCIAL GENERAL LIABILITY Y D02900798 12/31/2025 12/31/2026 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $1,000,000 APP T .„., MED EXP(Any one person) $15,000 By-._ DA'C..X r .6 It;; 6 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: WtAV Nlft,r. GENERAL AGGREGATE $2,000,000 POLICY PRO JECT LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: Employers Liab $1,000,000 C AUTOMOBILE LIABILITY Y 73648027 12/31/2025 12/31/2026 COMBINED SINGLE LIMIT $1,000,000 Ea accident X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident Comp/Collision $$1,000 C X UMBRELLALIAB X OCCUR Y 56726303 12/31/2025 12/31/2026 EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000 DED RETENTION$ $ B WORKERS COMPENSATION 71843765 1/1/2026 1/1/2027 X PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? NIA (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Directors&Officers PHSD1849088-004 12/31/2025 12/31/2026 Retention$10,000 $1,000,000 Fiduciary Liability Retention$0 $1,000,000 Employment Practices Liability Retention$25,000 $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Named Insured's Continued:The Helm Media, LLC and Red Hydrant Production Services, LLC; Fahlgren Mortine, LLC; Mindstream Interactive, LLC and Turner Public Relations,LLC Workers'Compensation Includes:AL,AZ,CA,CO, CT, FL,GA,IA,ID,IL,IN, KY, LA, MA, MD, MI, MN, MO, MS, NC,NE, NJ, NV,NY,OK,OR,PA,SC,TN, TX, UT,WI,WV _ ? A SlC T By t - I See Attached... DA _w CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. The Monroe County BOCC 500 Whitehead St Key West FL 33040 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: TSYENTE-01 LOC#: ACC))?" ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMEDINSURED Hylant The Shipyard, LLC SEE BELOW FOR ADDITIONAL NAMED INSURED'S POLICY NUMBER 4030 Easton Sta Ste 300 Columbus OH 43219 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE The Monroe County BOCC is recognized as Additional Insured when required by written contract regarding the General Liability and Automobile Liability. Insurance is primary and non-contributory when required by contract regarding the General Liability and Automobile Liability. Rights of Subrogation against the certificate holder will be waived as required by written contract regarding the General Liability,Automobile Liability and Worker's Compensation. ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AMENDMENT Ost AMENDMENT) TO AGREEMENT 20th August THIS AMENDMENT to Agreement dated this day of g 2025, is entered into by and between the Board of County Commissioners for Monroe County (County), on behalf of the Tourist Development Council, and Turner Public Relations, LLC (Company). WHEREAS, there was an Agreement entered into on February 19, 2025 between the parties, for Company to provide Public Relations Services for the Tourist Development Council; and WHEREAS, it has become necessary to revise Attachment A — Scope of Services of the Agreement to add items that were not originally contemplated in the original scope of services; and WHEREAS, the parties desire to revise Attachment A of the Agreement to include VNR distribution, reporting, hit announcements, and monthly content/slides for TDC meeting, and increase the monthly compensation from $30,000/month to $32,880/month; and WHEREAS, during the onboarding of the company, unanticipated additional support hours were required to continue public relations efforts for the destination; and WHEREAS, the parties desire to amend the agreement to include Attachment C — Onboarding and Continuation of Public Relations Efforts; and NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree to the amended Agreement as follows- 1. The Agreement shall be revised to include the revised Attachment A, as attached hereto, and retroactively effective to July 1, 2025, which includes the addition of VRN distribution, reporting, hit announcements and monthly content/slides for TDC meetings, and increases the monthly compensation to $32,880. 2. The Agreement shall be revised to add Attachment C — Onboarding and Continuation of Public Relations Efforts in the amount of $54,760 retroactivity effective from March 1, 2025 to June 30, 2025 . 3. The remaining provisions of the agreement dated February 19, 2025 shall remain in full force and effect. Amendment#1 Turner PR IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first �tten. °r Board of County Commissioners- t adok Clerk of Monroe Count As 'eputy Jerk Mayor/Chairman .. MONROE COUNTY ATTORNEY APPROVED AS TO FORM i Turner.Public Relations,.LLC CHRISTINE LIMBERT-BARROWS - - - SR.ASSISTANT COUNTY ATTORNEY - DATE:_8L1I BY _ i-- CF .Brent L. Holbert _ .:. 4 12 --� Print Name Date: 8-4-2025 CM- (2) nel�ru � (1) Christine Turner (2) Danielle Kemble Print Name Print Name Date: 84-2025 Date: 8-4-2025 Amendment#1 Turner PR O o v o v v o O 0 C v o v v o m O o O O o IICS� IC�,V Im O O O O O O O ti ti ti ti ti ti ti V;WII'i;l N N N N N N a a a -p - M.�.,,�, v u v E a v v a` o v c a 0 o �I E v v c ° O ra 0 s ->o ° a� E `o O m - 2 O L IIMo,d! c a� -p p a°i u E ^ E E `°° E o o o o L v v o c ra L a 'c a f 1',"„il v en cu la c en ° ° o N c N o m o E o f > ° =o + a ° E tv ° vE Eo E E > > E C vO mo p 2 OY o u = .- v+ N N L u - o + en s > -- v c O a ov a 3 u v o v L a > v ° o O N y ° O. 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U E U O 0 N L O Vw X u` u 7 u F a a u w v O O v v v v o v O o o v v v Oo v o +� O +� +� +� +� v o a oo v v v o v o O nj o O O O O 3 o i v C Q 00 %C LO N U > N2E v ¢ O O N L — pp tp fl- a tL N N O N a N N N p OEb O O > L O O c 3 ' a�i is u E s o c fl- cu v ai O O L a v N > O \ L ~ m O O —6 L hip^N E u u pp U v Q 7576 N L N L O O L _ -p O v `— > E v i LO fl.v CA i N E O N Oa N -5 O p LO E -p o v o ° v E O v en -om E is o > C p_ c c u a- ai c -p O p L l0 ¢ N L V E > C EO N l0 N > 3 N a O O N O o u o a� L QE, o o a� °1 aai x " Q is w w 'c a` z c is c E > fl- o a U v 'm v pow Iry o-s I MeY, Y l0 uuw L 3 a E m C? a en o r i�l� w � F ulllllii u_ p � tL -6 PVu +u+ N u k F- � ��• a 'a � � w II"" Q u � :I} Ii Qi °.I �I O N G O O v O O T 3 O s o � C Y v O m ma C = 7 m N p o a, O Y o o, 3 a 00 ++ t0 C -6 O m N O L O t0 c o 'i = m '3 'Q N O O I-- o?J m O O N 2 O hip o T vi a N a �V C m O Lm a c fl- '^ o` co a E o l a o ma a c a c o m `o , Y o o = E � =o 3 m o a, E a '3 o O m O u m O N E m •� N O- U L ° w m o m v v O is aj o v m = L a o s m � o m c W.: y u v > PaaWi ai V m a �. o m m E c m o o V f0 m m a, a, a 10 L o c u a ' ° u o m a T o t a i o o m :E p'. u c E m d,a H i = a E m a o N N m .3 N 1 �O m � o aai7 f0 ; o o E p 'L° E c E vo u — '- N — C } N L a u O m C m Q L m O o o i E = o?j w z w Y ¢ * 3 m o u e a 9 o °• f _ U 'o N — N N _C m +' c a' c s v a o > m $ ° g a v E v E v m o v N O o - C Oa. o c o O m IT '6 O j � a C m m E o- ° 3 N m > ai E > N en N o v E m o E — a o c am, .`° a, v o. 3 a a ° o _ m z E E =° ou < ami o a m v a a £ ° - y m o � z m � o x W o F m o C al m L Attachment C - Onboarding+ Continuation of PR Services DESCRII+'i"6N OF WORK, ONBOARD tNG HOURS RATE TOTAL (Darr*S+Jutre 30), Eighteen press releasesjabove 4 releases as plan nedj were needed during the on boarding phase to continue the cadence of press releases as done previously;agency gathered info from various TDC/partner/website sources,completed calls,drafted release,fact checked,edited,and sought approvals.Full list of 22 releases:Written in March j31:2025 Island Fest Release,Southernmost Air Spectacular,Taste of Key West.Written in April j51 Seven Mile Bridge Run,Conch Republic Independence Celebration,The 2025 Songwriters Festival,Celebrate Earth Day in the Florida Keys, Develop press materials,fact sheets,etc. May 2025 Events Round Up.Written in May j21June 2025 Round up Release,Spring Summer 113.5 $160 $18,160.00 Manage press room updates Fishing Tournament Round up Release.Written in June 181 Ed Simon Announcement Release, Corporate Value of Tourism,Father's Day/I love Stock Island event release,Key West Pride,July 2025 Event Round Up,July 4 in The Florida Keys,Hemingway Days,August 2025 Event Round Up. 85.5 hours for additonal 18 releases. -Florida Keys Citizen Columns-to continue PR service to this local newspaper,the Turner team researched,drafted,fact checked/edited,and sought approvals for 7 columns delivered from March 1 to June 30.28 hours. From March to June,77 additional hours were needed in meetings for onboarding,training and partner calls to ensure successful start-up.TDC has full list of meeting dates,times,attendance- Meetings client comms inclusive of TDC team/TURNER meetings;TDC team/all-agency partner meetings;VFK partner calls 77 $160 $12,320.00 with Casa Marina&The Reach,Southernmost Resort,Playa Largo,Joe's Stone Crab,Pier House Resort&Spa,Hawk's Cay,Blue Flamingo,EOS hospitality;DAC meetings;fishing advisory meeting; cultural umbrella meeting. From March to June,additional earned media reporting hours were needed for onboarding, trainings on reports needed,and meticulous Cision set up for back-end boolean search-21 hours added.In addition,monthly services were increased to include the following: -Weekly reports(in addition to the monthly report)=41.25 hrs,15 reports to date -VNR reporting and VNR hit announcements,9 VNRs Video News Releases distributed utilizing Muck Rack tool,plus coverage reports YTD listed below(dates listed indicated when the recap was shared with TDC):March 2025:"62nd Key West Conch Shell Blowing'VNR Coverage Recap(3/10); April 2025:"Lenny the Loggerhead Turtle"VNR Coverage Recap(4/2),"Seven Mile Bridge Run" VNR Coverage Recap(4/7),"Cow Key Bridge Hop'VNR Coverage Recap(4/21),"Earth Day Turtle Earned Media Reporting Release"VNR Coverage Recap(4/23),"Florida Keys Conch Republic Drag Race"VNR Coverage 112.75 $160 $18,040.00 Recap(4/21);May 2025:"Key West Songwriters Festival"VNR Coverage Recap(5/9);July 2025: "The Key Lime Pie Eating Contest in Key West"VNR Coverage Recap(7/5),'The Lower Keys Underwater Music Festival"VNR Coverage Recap(7/14),"Hemingway Days'VNR Coverage Recap (7/28)*To be distributed later this month.Time varies per report,total hours to date 36.25 hours. -Monthly TDC slides=2.25 x 3=6.75 -Monthly VFK All-Agency slides 2.5 hrs x 3=7.5 -Monthly reporting requires additional time due to the need for extensive competitor dashboard clean-up(with the majority of activity attributed to Miami)and compiling the monthly PR activity recap at the start of the report. During the transition phase,TDC internal needed additional support with media visits to secure lodging,F&B/restaurant needs,activities and transit so TURNER team has been handling this additional responsibility for the following:Paul Rubio(CNT/AFAR),Kathleen Walls(Family RVing, Luxe Beat,SheBuysTravel),Maritza Mantilla(Blu Radio for Visit FL/Colombia partnership),Aline Mello(Casa e Jardim for Visit FL/Brazil partnership),Jennifer Juergens(Meetings Today),Lyssa Media Visits/FAM Trips Goldberg(US News&World Report),Cynthia Barnes(F&W),Dave Seminara(NYT),Carrie Honaker 39 $160 $6,240.00 (F&W,Saveur,Garden&Gun),Liz Amore(HappyTravelsToursFL),Ravi Roth(Ravi Round the World),Tracey Teo(AAA Explorer),Amber Love Bond(Fodor's,T&L).Total of 39 hours to date for additional support in itinerary building(partner calls and emails to request needs,waiting for calls back to confirm,back and forth to secure info for itinerary). TOTAL.: � 341,25 �$160 � i $54,76d 72/4/2025 E(MM/DD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Wendy McDonald Hylant PHONE FAX 565 Metro Place South, Ste 450 A/C No Exf: 614-932-1200 A/C,No:614-932-1299 Dublin OH 43017 ADDE-MRESS: wendy.mcdonald@hylant.com INSURER(S)AFFORDING COVERAGE NAIC# License#:23894 INSURERA: Philadelphia Indemnity Ins Co 18058 INSURED TSYENTE-01 INSURERB: Chubb Indemnity Insurance Co. 12777 The Shipyard, LLC SEE BELOW FOR ADDITIONAL NAMED INSURED'S INsuRERc: Federal Insurance Company 20281 580 N 4th St Ste 500 INSURER D Columbus OH 43215 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:212654740 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD MM/DD B X COMMERCIAL GENERAL LIABILITY Y D02801851 12/31/2024 12/31/2025 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $1,000,000 MED EXP(Any one person) $15,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY[:] PRO-JECT ❑ LOC PRODUCTS-COMP/OP AGG $2,000,000 X OTHER: Employers Liab $1,000,000 C AUTOMOBILE LIABILITY Y N 73648027 12/31/2024 12/31/2025 (CEO Ma BI id den nt SINGLE LIMIT $1,000,000 cc X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident C X UMBRELLALIAB X OCCUR Y N 56726303 12/31/2024 12/31/2025 EACH OCCURRENCE $5,000,000 EXCESS LAB CLAIMS-MADE AGGREGATE $5,000,000 DED RETENTION$ $ B WORKERS COMPENSATION N 71843765 12/31/2024 12/31/2025 X PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICE R/M EMBER EXCLUDED? ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Directors&Officers PHSD1849088-004 12/31/2024 12/31/2025 Retention$10,000 $1,000,000 Fiduciary Liability Retention$0 $1,000,000 Employment Practices Liability Retention$25,000 $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Named Insured's Continued:The Shipyard, LLC;The Helm Media, LLC; Red Hydrant Production Services, LLC, Fahlgren Mortine, LLC,Turner Public Relations, LLC,Mindstream Interactive, LLC Workers'Compensation Includes:AL,AZ, CA, CO,CT, FL, GA, ID, IL, IN, KY, LA, MA,MI, MO, MS, NC, NE, NJ, NY, NV, OK, OR, PA, RI, SC,TN,TX, UT,WI and WV. Hired Auto Physical Damage-Deductible-$2,000-when a picture vehicle is being used as a prop, in front of a camera,its motor is not on and is not moving& 10%of the Loss subject to a$2,500 minimum and a$7,500 Maximum. See Attached... CERTIFICATE HOLDER CANCELLATION APPROVED BY RISK MANAGEMENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN BY G� 'r� �¢� ACCORDANCE WITH THE POLICY PROVISIONS. The Monroe County BOCC DATE , .4.25 500 Whitehead St X 4UTHORIZEDREPRESENTATIVE Key West FL 33040 WAIVER NIA YES ✓� �r @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: TSYENTE-01 LOC#: ACOOR 0 ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Hylant The Shipyard, LLC SEE BELOW FOR ADDITIONAL NAMED INSURED'S POLICY NUMBER 580 N 4th St Ste 500 Columbus OH 43215 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE The Monroe County BOCC is recognized as Additional Insured when required by written contract regarding the General Liability and Automobile Liability. Insurance is primary and non-contributory when required by contract regarding the General Liability and Automobile Liability. Rights of Subrogation against the certificate holder will be waived as required by written contract regarding the General Liability,Automobile Liability and Worker's Compensation. ACORD 101 (2008101) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Hiscox Insurance Company Inc. Am H I SCOX Blanket Additional Insured Endorsement In consideration of the premium charged and on the understanding that all other terms, conditions and exclusions remain unchanged, it is agreed that this endorsement modifies only the terms and conditions of the Coverage Part(s)listed below: COMMERCIAL GENERAL LIABILITY COVERAGE PART Name of Person or Organization (Additional Insured) Persons or Organizations as Described Below I. It is agreed that WHO IS COVERED is amended to include the following: A. Any person or organization from whom you lease a premises, and with whom you have agreed through a written or oral contract to provide insurance as afforded by this Coverage Part,are added as additional insureds. However: 1. this insurance applies to such additional insured only to the extent of liability arising out of the ownership, maintenance or use of that particular part of such premises leased to you in your on-going operations; and 2. if coverage provided to the additional insured is required by contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement or that which you would have been entitled to coverage under this Coverage Part,whichever is less. This insurance does not apply to: 1. any occurrence that takes place after you cease to be a tenant in the premises or the end of the policy period, whichever comes first; 2. structural alterations, new construction or demolition operations performed by or on behalf of the additional insured; or 3. bodily injury, property damage or personal and advertising injury arising out of the sole negligence of the additional insured. B. Any person or organization from whom you lease equipment or props,sets and wardrobe, and with whom you have agreed through a written or oral contract to provide insurance as afforded by this Coverage Part,are added as an additional insured. However: 1. this insurance applies to such additional insured only to the extent of their liability arising out of the maintenance, operation or use by you or anyone on your behalf of the equipment or props,sets and wardrobe in the performance of your on-going operations;and 2. if coverage provided to the additional insured is required by contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement or that which you would have been entitled to coverage under this Coverage Part,whichever is less. This insurance does not apply to: 1. any occurrence that takes place after the equipment or props, sets and wardrobe rental agreement/lease expires or the end of the policy period,whichever comes first; or 2. bodily injury, property damage or personal and advertising injury arising out of the sole negligence of the additional insured. C. Any: 1. financial institution or any entity that has a financial interest in your business; Includes copyrighted material of Insurance Services Office,Inc.,with its permission. EGL E4310 CW(03/15) Page 1 of 2 Hiscox Insurance Company Inc. Am H I SCOX 2. State, Municipality or other Political Subdivision; 3. payroll service; 4. advertising agency and/or advertiser; or 5. distributor for whom you are contractually obligated to provide insurance as afforded by this Coverage Part, are added as insureds. However: 1. if coverage provided to the additional insured is required by contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement or that which you would have been entitled to coverage under this Coverage Part,whichever is less. 2. this insurance does not apply to bodily injury, property damage or personal and advertising injury arising out of the sole negligence of the additional insured. In the case of oral agreements, the agreement must also be evidenced by a certificate of insurance issued for you by us or on our behalf. II. For the purposes of coverage provided by this endorsement only, HOW MUCH WE WILL PAY is amended to include the following: If coverage provided to the additional insured is required by a contract or agreement,the most we will pay on behalf of the additional insured is the amount of insurance: A. required by the contract or agreement; or B. available under the applicable Limits of Insurance stated in the Declarations; whichever is less. Any payments we make under this endorsement will be a part of and not in addition to the applicable Limits of Insurance stated in the Declarations. The title of the endorsement is solely for ease of reference and forms no part of the terms and conditions of coverage. Includes copyrighted material of Insurance Services Office,Inc.,with its permission. EGL E4310 CW(03/15) Page 2 of 2 Public Relations Services Agreement THIS AGREEMENT (Agreement), made and entered into this 19th day of February , 20257 A.D., by and between Monroe County, Florida, (hereinafter called the County), and Turner Public Relations, LLC (hereinafter called the Contractor). WITNESSETH: WHEREAS, Contractor is uniquely qualified to provide professional advertising services which includes consulting advice relating to the Tourist Development Council (TDC) marketing, promotion of tourism, and public relations. WHEREAS, a Request for Proposal (RFP) was issued in November of 2024 for advertising services as outlined in the attached scope of services; and WHEREAS, Contractor has been selected to provide public relations services as per the scope of services; and WHEREAS, the TDC, an advisory board to the County's Board of County Commissioners (BOCC) has recommended to County that a new Agreement for public relations services be entered into with Contractor, and WHEREAS, County desires to enter into this Agreement for public relations services with the Contractor; NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows- 1. Term: The term of this Agreement is for a period of approximately three (3) years beginning March 1, 2025 and expiring on September 30, 2028. The County shall have an option to extend the Agreement for one additional two (2) year period. 2. Scope of Services: The Contractor will serve as the agency for the Monroe County TDC and County as set forth in the Scope of Services-Attached hereto as Attachment A- Scope of Services. The Contractor and the public relations programs are subject to review by the Monroe County TDC. Contractor acknowledges and understands that the relationship between County and Contractor is nonexclusive in nature and County may obtain services similar or identical to the Services from other individuals and entities. a) Key Personnel: This Agreement is a Professional Service Agreement with expectation that principal personnel performing the services are those personnel listed. Notice of any change in personnel shall be sent to the internal TDC contact.. A list of the principal personnel will be given to the TDC for their record, and the TDC shall be informed of any changes in Contractor's assigned personnel. b) If necessary, and at the request of the Visit Florida Keys (VFK) Chief Executive Officer (CEO), at least one Contractor representative shall be available, at any FY 2025 Public Relations Services Turner Public Relations, LLC 1 official meetings of the TDC, committee meetings, or at any other times as directed by the TDC. c) The Contractor agrees to assign a Senior Account Executive, or a title similar in nature but in no event less senior than a Senior Account Executive, who will devote such time and effort as necessary to the account on a priority basis, including emergency situations when required. Duties of the Senior Account Executive or Contractor's assigned representative will include contact as required with the VFK CEO or other designees. Other duties include consultations with TDC staff, TDC Advisory Committees from the five districts and Umbrella Committees within the Florida Keys as directed by the TDC; and participation and coordination of other related areas of tourism development as it relates to the development of an effective public relations program to the TDC. d) Other duties include regular consultation visits throughout Monroe County; consultations with TDC Advisory Committees within the Keys, and interfacing with other agencies of record such as Advertising, Website and Social Media providers as directed by the TDC; liaison with private sector resorts, attractions and other tourism-related fields in Monroe County, relating to the development of an effective advertising, marketing and public relations program for the Florida Keys. e) Contractor shall formulate and recommend public relations plans based on written objectives established within the TDC marketing plan and review on a regular basis. If necessary, contractor shall order plan media missions, press trips, consumer events and activations, auditing and paying invoices to vendors and paying invoices to media. f) Contractor shall obtain written pre-approval on all media missions, press trips, consumer events, activation and crisis communication costs, including production and materials from VFK CEO or other designee. g) Contractor shall have all expense accounts placed on purchase orders in a manner as directed by the TDC. All invoices shall have the proper purchase order number. No invoice will be paid unless account funds are available and if a purchase order is approved. No invoices will be paid outside the public relations budget without TDC approval. h) Contractor shall negotiate fees in accordance with trade contracts to be more inclusive of total work and keep costs to a minimum. 3. Conflict Clients: Contractor will not perform any professional services during the Term for any other client if, in the opinion of the VFK CEO, the provision of such services would constitute a direct, competitive conflict of interest with regard to the Services to be performed for County hereunder. The VFK CEO may at any time during the Term review a list of Contractor's then-existing client accounts to determine whether, in the VFK CEO's sole opinion, any direct, competitive conflict of interest exists. Contractor will provide such FY 2025 Public Relations Services Turner Public Relations, LLC 2 list within twenty (20) days after any written request of the VFK CEO. Contractor will further advise the TDC of all potential new clients so that the TDC can determine whether a direct, competitive conflict of interest exists under this section. County agrees that VFK CEO's determination as to any indirect, non-competitive conflicts shall not be unreasonably withheld. 4. Materials: All documents, details, plans, work papers, lists and creative materials prepared or provided by Contractor in connection with the Services, other than materials constituting trade secrets under applicable law, shall become the property of TDC and shall be delivered upon complication and/or within twenty (20) days if request by the VFK CEO, without restriction or limitation as to use, promptly upon expiration, termination, or cancellation of this Agreement. 4. Compensation: Compensation shall be paid, subject to availability of Tourist Development Tax Funds and approved purchase orders, as set forth in Attachment B- Monthly Fee and Rates. To be deemed proper, all invoices must comply with the requirements set forth in this Agreement and must be submitted on the form and pursuant to instructions prescribed by the VFK CEO. Payment may be withheld for failure of Contractor to comply with a term, condition, or requirement of this Agreement until such time as such terms, conditions or requirements have been remedied. A. Reimbursable Expenditures: The County shall reimburse the Contractor for all approved expenditures and payments made on the County's behalf subject to state and County rules and regulations as written in the Attachment. Travel, as approved, shall be reimbursed at rates established and in accordance with 112.061, Florida Statutes, Monroe County Code Chapter 2, Art. III, Div. 3 and Monroe County Travel Policies, as amended B. Competitive Procurement by Contractor for Goods and Services. Whether included in the monthly Flat Fee Services payment or as part of any reimbursable expense, Contractor shall obtain competing bids from unaffiliated and qualified thirty-party vendors for any services to be performed by a Subcontractor or outside vendor in compliance with the TDC's purchasing policies. If Contractor believes that a vendor other than the least low bid vendor should be selected to perform the work, Contractor shall provide written details regarding the selection process, the bids received from each vendor, and Contractor's justification for the request to select a vendor other than the low bid, and shall thereafter follow the instructions of the TDC CEO of which vendor to select. C. Withholding by TDC: Notwithstanding any provision of this Agreement to the contrary, the TDC may withhold, in whole or in part, payment to the extent necessary to protect itself from loss on account of inadequate or defective work which has not been remedied or resolved in a manner satisfactory to the applicable Contract Administrator or failure to comply with this Agreement. Any amounts withheld shall not be subject to payment of interest by County. FY 2025 Public Relations Services Turner Public Relations, LLC 3 D. Invoices- 1) For its assumption and performances of the duties, obligations and responsibilities set forth herein, the Contractor must submit monthly invoices. Payment will be made pursuant to the Local Government Prompt Payment Act 218.70, Florida Statutes. 2) If the Contractor's duties, obligations and responsibilities are materially changed by amendment to this Agreement after execution of this Agreement, compensation due to the Contractor shall be equitably adjusted, either upward or downward and shall be agreed to in writing by County and Contractor. 3) As a condition precedent for any payment due under this Agreement, the Contractor shall submit monthly, unless otherwise agreed in writing by the TDC, a proper invoice requesting payment for services properly rendered and reimbursable expenses due hereunder. The Contractor's invoice shall describe with reasonable particularity the service rendered. The Contractor's invoice shall be accompanied by such documentation or data in support of expenses for which payment is sought as the TDC, County, or Monroe County Clerk of Court and Comptroller may require. 4) All invoices submitted by the Contractor to the TDC shall have the proper purchase order number and be marked as to which account is properly chargeable. 5) Normal production costs for specific pre-approved jobs will be submitted for payment at one time upon completion. The Contractor is encouraged to use in-county vendors to supply services wherever possible, and when the local vendors are able to supply goods or services that are at least equivalent to the quality of goods and services of out-of-county vendors, and meet the needs of the TDC and the County. To that end, the Contractor understands and agrees that in any project the Contractor will need to prepare and submit a production budget for approval by the VFK CEO. This budget would include a breakdown of expenses by category and the name of each vendor or subcontractor proposed for each category. 6) Contractor charges for packaging, shipping, express mail, postage, telephone, legal fees and services and travel expenses for Contractor's personnel shall be billed to County net of any added commission. 7) The County and the TDC assume no liability to fund this Agreement for an amount in excess of the amounts subject to the terms and conditions specified herein. Payment for expenditures permissible by law and County policies shall be made through reimbursement to Contractor upon presentation of invoices, and other documentation necessary to support a claim for reimbursement. Monroe County's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Board of County Commissioners. FY 2025 Public Relations Services Turner Public Relations, LLC 4 5. Contractor's Acceptance of Conditions: The Contractor hereby agrees to carefully examine the Scope of Services and assumes full responsibility therefore. Under no circumstances, conditions or situations shall this Agreement be more strongly construed against the County than against the Contractor. a) Any ambiguity or uncertainty in the Scope of Services shall be interpreted and construed by the County, and the County's decision shall be final and binding upon all parties. b) The passing, approval and/or acceptance by the County of any of the services furnished by the Contractor shall not operate as a waiver by the County of strict compliance with the terms of this Agreement. Failure on the part of the Contractor, immediately after Notice to Correct a default, shall entitle the County, if it sees fit, to correct the same and recover the reasonable cost of such replacement and/or repair from the Contractor, who in any event shall be jointly and severely liable to the County for all damage, loss and expense caused to the County by reason of the Contractor's breach of this Agreement and/or his failure to comply strictly and in all things with this Agreement and with the specifications. c) The Contractor agrees that the TDC may designate representatives to visit the Contractor's facility(ies) periodically to conduct random open file evaluations during the Contractor's normal business hours. d) The Contractor warrants that it has, and shall maintain throughout the term of this Agreement, appropriate licenses and permits required to conduct its business, and that it will at all times conduct its business activities in a reputable manner. Proof of such licenses and permits shall be submitted to the County upon request. 6. Contractor's Financial Records and Right to Audit: Contractor shall maintain all books, records and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. If an auditor employed by the County or Clerk determines that monies paid to the Contractor pursuant to this Agreement were spent for purposes not authorized by this Agreement, the contractor shall repay the monies together with interest calculated pursuant to Sec. 55.03, Florida Statute, running from the date the monies were paid to Contractor. Right to Audit Availability of Records. The records of the parties to this Agreement relating to the Scope of Services/Project, which shall include but not be limited to accounting records (hard FY 2025 Public Relations Services Turner Public Relations, LLC 5 copy, as well as computer readable data if it can be made available; subcontract files (including proposals of successful and unsuccessful bidders, bid recaps, bidding instructions, bidders list, etc.); original estimates; estimating work sheets; correspondence; change order files (including documentation covering negotiated settlements); backcharge logs and supporting documentation; general ledger entries detailing cash and trade discounts earned, insurance rebates and dividends; any other supporting evidence deemed necessary by County or the Monroe County Office of the Clerk of Court and Comptroller (hereinafter referred to as "County Clerk") to substantiate charges related to this agreement, and all other agreements, sources of information and matters that may in County's or the County Clerk's reasonable judgment have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract document (all foregoing hereinafter referred to as "Records") shall be open to inspection and subject to audit and/or reproduction by County's representative and/or agents or the County Clerk. County or County Clerk may also conduct verifications such as, but not limited to, counting employees at the job site, witnessing the distribution of payroll, verifying payroll computations, overhead computations, observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information and amounts through interviews and written confirmations with employees, Subcontractors, suppliers, and contractors representatives. All records shall be kept for ten (10) years after Final Completion of the Scope of Services/Project. The County Clerk possesses the independent authority to conduct an audit of Records, assets, and activities relating to this Scope of Services/Project. If any auditor employed by the Monroe County or County Clerk determines that monies paid to Contractor pursuant to this Agreement were spent for purposes not authorized by this Agreement, the Contractor shall repay the monies together with interest calculated pursuant to Section 55.03, F.S., running form the date the monies were paid to Contractor. The right to audit provisions survives the termination of expiration of this Agreement. 7. Public Records Compliance: Contractor must comply with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of article I of the Constitution of Florida. The County and Contractor shall allow and permit reasonable access to, and inspection of, all documents, records, papers, letters or other "public record" materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and Contractor in conjunction with this contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this provision by the Contractor. Failure of the Contractor to abide by the terms of this provision shall be deemed a material breach of this contract and the County may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. The Contractor is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. FY 2025 Public Relations Services Turner Public Relations, LLC 6 Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the Contractor is required to: (1) Keep and maintain public records that would be required by the County to perform the service. (2) Upon receipt from the County's custodian of records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records that would be required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian of records, in a format that is compatible with the information technology systems of the County. (5) A request to inspect or copy public records relating to a County contract must be made directly to the County, but if the County does not possess the requested records, the County shall immediately notify the Contractor of the request, and the Contractor must provide the records to the County or allow the records to be inspected or copied within a reasonable time. If the Contractor does not comply with the County's request for records, the County shall enforce the public records contract provisions in accordance with the contract, notwithstanding the County's option and right to unilaterally cancel this contract upon violation of this provision by the Contractor. A Contractor who fails to provide the public records to the County or pursuant to a valid public records request within a reasonable time may be subject to penalties under section119.10, Florida Statutes. The Contractor shall not transfer custody, release, alter, destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. FY 2025 Public Relations Services Turner Public Relations, LLC 7 IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, AT PHONE# 305-292-3470 PUBLICRECORDS(a-MONROECOUNTY- FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE, 1111 12T" STREET, SUITE 408, KEY WEST, FL 33040. 8. Hold Harmless: The Contractor covenants and agrees to indemnify and hold harmless the County and the TDC from any and all claims for bodily injury (including death), personal injury and property damage (including property owned by Monroe County) and any other losses, damages and expenses (including attorney's fees) which arise out of, in connection with, or by reason of services provided by the Contractor or any of its subcontractors in any tier, occasioned by the negligence, errors or other wrongful act of omission of the Contractor or its subcontractors in any tier, their employees or agents. 9. Independent Contractor: At all times and for all purposes under this Agreement the Contractor is an Independent Contractor and not an employee of the County. No statement contained in this Agreement shall be construed so as to find the Contractor or any of his employees, contractors, servants or agents to be employees of the County. 10. Nondiscrimination: County and Contractor agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. County or Contractor agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88- 352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685- 1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VI I I of the Civil Rights Act of 1968 (42 USC ss. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article FY 2025 Public Relations Services Turner Public Relations, LLC 8 II, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11) any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. 11. Assignment/Subcontract: The Contractor shall not assign or subcontract its obligations under this Agreement, except in writing and with the prior written approval of the County and Contractor, which approval shall be subject to such conditions and provisions as the County may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this Agreement. Assignment of the Contract must be in writing with prior written approval of the County and Contractor. 12. Compliance with Law: In providing all services/goods pursuant to this Agreement, the Contractor shall abide by all statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of, such services, including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this Agreement and shall entitle the County to terminate this Agreement immediately upon delivery of written notice of termination to the Contractor. The Contractor shall possess proper licenses to perform work in accordance with these specifications throughout the term of this Agreement. 13. Disclosure and Conflict of Interest: The Contractor represents that it, its directors, principles and employees, presently have no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required by this Agreement, as provided in Sect. 112.311, et seq., Florida Statutes. County agrees that officers and employees of the County recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. Upon execution of this Agreement, and thereafter as changes may require, the Contractor shall notify the County of any financial interest it may have in any and all programs in Monroe County which the Contractor sponsors, endorses, recommends, supervises or requires for counseling, assistance, evaluation or treatment. This provision shall apply whether or not such program is required by statute, as a condition of probation, or is provided on a voluntary basis. The County and Contractor warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual or Contractor, other than a bona fide employee working solely for it, any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the Contractor agrees that the County shall have the right to terminate this FY 2025 Public Relations Services Turner Public Relations, LLC 9 Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover the full amount of such fee, commission, percentage, gift or consideration. 14. Arrears: The Contractor shall not pledge the County's credit or make it a guarantor of payment or surety for any agreement, debt, obligation, judgment, lien or any form of indebtedness. The Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 15. Notice Requirement: Any notice required or permitted under this Agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, return receipt requested, to the following: FOR TDC: Kara Franker Monroe County TDC 1201 White Street #102 Key West, FL 33040 FOR COUNTY: Christine Limbert-Barrows, Assistant County Attorney PO Box 1026 Key West, FL 33041-1026 FOR CONTRACTOR: Turner Public Relations, LLC Christine Turner 1614 15t" Street, 4t" Floor Denver, CO 80202 17. Taxes: The County is exempt from payment of Florida State Sales and Use taxes. The Contractor shall not be exempted by virtue of the County's exemption from paying sales tax to its suppliers for materials used to fulfill its obligations under this Agreement, nor is the Contractor authorized to use the County's Tax Exemption Number in securing such materials. The Contractor shall be responsible for any and all taxes, or payments of withholding, related to services rendered under this Agreement. 18. Termination: a) The County may terminate this Agreement for cause with seven (7) days' notice to the Contractor. Cause shall constitute a material, actual breach of the obligations of the Contractor to perform the services enumerated as the Contractor's obligations under this Agreement. b) Either of the parties hereto may terminate this Agreement without cause by giving the other party ninety (90) days written notice of its intention to do so. c) For Contracts of any amount, if the County determines that the Contractor/Consultant has submitted a false certification under Section FY 2025 Public Relations Services Turner Public Relations, LLC 10 287.135(5), Florida Statutes or has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, the County shall have the option of (1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. d) For Contracts of $1,000,000 or more, if the County determines that the Contractor/Consultant submitted a false certification under Section 287.135(5), Florida Statutes, or if the Contractor/Consultant has been placed on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria, the County shall have the option of (1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. 19. Governing Law, Venue, Interpretation, Costs and Fees: a) This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to agreements made and to be performed entirely in the State. b) In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the County and Contractor agree that venue will lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. c) The County and Contractor agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them, the issue shall be submitted to mediation prior to the institution of any other administrative or legal proceeding. d) Severability. If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The County and Contractor agree to reform FY 2025 Public Relations Services Turner Public Relations, LLC 11 the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. e) Attorney's Fees and Costs. The County and Contractor agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative and out-of-pocket expenses, as an award against the non-prevailing party, and shall include attorney's fees, courts costs, investigative and out-of-pocket expenses in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. f) Adjudication of Disputes or Disagreements. County and Contractor agree that all disputes and disagreements shall be attempted to be resolved by Meet and Confer Sessions between representatives of each of the parties. If the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. g) Cooperation. In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance or breach of this Agreement, County and Contractor agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings and other activities related to the substance of this Agreement or provision of the services under this Agreement. County and Contractor specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. 20. Binding Effect: The terms, covenants, conditions and provisions of this Agreement shall bind and inure to the benefit of the County and Contractor and their respective legal representatives, successors and assigns. 21. Authority: Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. 22. Claims for Federal or State Aid: Contractor and County agree that each shall be, and is, empowered to apply for, seek and obtain Federal and State funds to further the purpose of this Agreement; provided that all applications, requests, grant proposals and funding solicitations are not for funding already provided under this Agreement. 23. Privileges and Immunities: All of the privileges and immunities from liability, exemptions from laws, ordinances and rules, and pensions and relief, disability, workers' compensation and other benefits which apply to the activity of officers, agents or FY 2025 Public Relations Services Turner Public Relations, LLC 12 employees of any public agents or employees of the County, when performing their respective functions under this Agreement within the territorial limits of the County shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers or employees outside the territorial limits of the County. 24. Legal Obligations and Responsibilities: Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the County, except to the extent permitted by the Florida constitution, state statute and case law. 25. Non-Reliance by Non-Parties: No person or entity shall be entitled to rely upon the terms of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the County and the Contractor agree that neither the County nor the Contractor or any agent, officer or employee of either shall have the authority to inform, counsel or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. 26. Attestations: Contractor agrees to execute such documents as the County may reasonably require, to include a Public Entity Crime Statement, an Ethics Statement and a Drug-Free Workplace Statement. 27. No Personal Liability: No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 28. Insurance: The Contractor shall maintain the following required insurance throughout the entire term of this Agreement and any extensions. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced. Delays in the completion of work resulting from the failure of the Contractor to maintain the required insurance shall not extend any deadlines specified in this Agreement and any penalties and failure to perform assessments shall be imposed as if the work had not been suspended, except for Contractor's failure to maintain the required insurance. The Contractor shall provide, to the County, as satisfactory evidence of the required insurance, either: * Certificate of Insurance FY 2025 Public Relations Services Turner Public Relations, LLC 13 OR * A Certified copy of the actual insurance policy The County, at its sole option, has the right to request a certified copy of any or all insurance policies required by this Agreement. All Insurance policies must specify that they have a thirty (30) day notice of cancellation, non-renewal, material change in policy language or reduction in coverage. The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving the Contractor from any liability or obligation assumed under this Agreement or imposed by law. The Monroe County BOCC, its employees and officials shall be included as an "Additional Insured" on all insurance policies, except for Workers' Compensation, as their interests may appear in all policies issued to satisfy these requirements. Any deviations from these General Insurance Requirements must be requested in writing on the County prepared form entitled "Request for Waiver of Insurance Requirements". Any deviation must be approved in writing by Monroe County Risk Management. a) Prior to the commencement of work governed by this Agreement, the Contractor shall obtain Workers' Compensation Insurance with limits sufficient to comply with Florida Statute 440. In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than: $100,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease $100,000 Bodily Injury by Disease, each Employee Coverage shall be maintained throughout the entire term of this Agreement. Coverage shall be provided by a company or companies authorized to transact business in the state of Florida and the company or companies must maintain a minimum rating of A-V1, as assigned by the A.M. Best Company. b) Prior to the commencement of work governed by this Agreement, the Contractor shall obtain General Liability Insurance. Coverage shall be maintained throughout the life of the Agreement and include, as a minimum: • Premises Operations • Products and Completed Operations • Blanket Contractual Liability • Personal Injury Liability • Expanded Definition of Property Damage The minimum limits acceptable shall be: $1,000,000 per Occurrence and $1,000,000 Aggregate FY 2025 Public Relations Services Turner Public Relations, LLC 14 If split limits are provided, the minimum limits acceptable shall be: $ 500,000 per Person $1,000,000 per Occurrence $ 100,000 Property Damage An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this Agreement. In addition, the period for which claims may be reported should extend for a minimum of twelve (12) months following the acceptance of work by the County. c) Recognizing that the work governed by this Agreement involves the furnishing of advice or services of a professional nature, the Contractor shall purchase and maintain, throughout the life of the Agreement, Professional Liability Insurance, which will respond to damages resulting from any claim arising out of the performance of professional services or any error or omission of the Contractor arising out of work governed by this Agreement. The minimum limits of liability shall be: $300,000 per Occurrence/$500,000 Aggregate. d). Advertising/ Public Relations Professional Liability Insurance with minimum limits of$1,000,000 per Occurrence and $2,000,000 aggregate. The Monroe County BOCC shall be named as Additional Insured as their interests may appear on all insurance policies issued to satisfy the above requirements. 29. Uncontrollable Circumstances: Any delay or failure of either Party to perform its obligations under this Agreement will be excused to the extent that the delay or failure was caused directly by an event beyond such Party's control, without such Party's fault or negligence and that by its nature could not have beer) foreseen by such Party or, if it could have been foreseen, was unavoidable: (a) acts of Cod; (b) flood, fire, earthquake, explosion, tropical storm, hurricane or other declared emergency in the geographic area of the Scope of Services/Project; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot, or other civil unrest in the geographic area of the Scope of Services/Project; (d) government order or law in the geographic area of the Scope of Services/Project (e) actions, embargoes, or blockades in effect on or after the date of this Agreement; (f) action by any governmental authority prohibiting work in the geographic area of the Scope of Services/Project-,(each, a "Uncontrollable Circumstance"). CONTRACTOR'S financial inability to perform, changes in cost or availability of materials, components, or services, market conditions, or supplier actions or contract disputes will not excuse performance by Contractor under this Section. Contractor shall give County written notice within 7 days of any event or circumstance that is reasonably likely to result in an Uncontrollable Circumstance, and the anticipated duration of such Uncontrollable Circumstance. Contractor shall use all diligent efforts to end the Uncontrollable Circumstance, ensure that the effects of any Uncontrollable FY 2025 Public Relations Services Turner Public Relations, LLC 15 Circumstance are minimized and resume full performance under this Agreement. The County will not pay additional cost as a result of an Uncontrollable Circumstance. 30. E-Verify: Effective January 1, 2021: In accordance with F.S. 448.095, Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. 31. Execution in Counterparts: This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. 32. Section Headings: Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. 33. Force Maieure: The Contractor shall not be liable for delay in performance or failure to perform, in whole or in part, the services due to the occurrence of any contingency beyond its control or other acts of God, Contractor has exercised reasonable care in the prevention or mitigation of damages and delay, any such delay or failure shall not constitute a breach of the agreement. Upon demand of TDC or County, the Contractor must furnish evidence of the causes of such delay or failure. FY 2025 Public Relations Services Turner Public Relations, LLC 16 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written, (SEAL) Board of County Commissioners Attest: Kevin,Madok, Clerk of Monroe County P .. As Deput ;dC�lerk a r/Chairman MONROE COUNTY ATTORNEY } APPROVED AS TO FORM a�11— C CHRISTINE LIMBERT•SARROWS SR.ASSISTANT COUNTY ATTORNEY DATE: /2,�i�._ - (To be filled out by Contractor) Turner Public Relations, LLC „r Y B Chief Financial 6fficer CD Brent L. 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IPIR Fee: $9O,OOOper month,$96O,OOQ annual fee for approximate|y2,Z5Ohours. Contractor's average hourly rate is$160 per hour if additional hours are needed. Invoiced on the first dayofthemonth. Our Contractor Admin/Too|s fee of $1,000 per month covers media and influencer sulosoription tools needed for tailored ana|\tios and reporting. If additional tools are needed for social media services, social listening, data & ana|ytios or paid media semioes, additional tools costs will beodded. Out of pocket expenses are not included in the monthly fee oradminfee; these expenses are additional,such as airfare/transportation,lodging,mileage,F&B for tea m/media/inf luencer travel,FeclEx etc. Hard costs for influencer fees or event supplies/production also not included. Expenses are billed without a mark-up fee based on client pre-approval.Contractor will secure advance approvals on out of pocket expenses and will abide by Monroe[nunt/s policy on reimbursable expenses as outlined in the RFP. W(.:)[kPeiod Mo2t2�-R��* AdI�[H�� 9��11)(�11 t DU E�� March 2025 $30.000 $1,00O DueUponReceipt Apri| 2O25 $30^000 �1,OOO DueUponReceipt May2O25 $30,000 $1,OOO DueUpmnReueip1 June2O25 $30,000 $1,000 DueUponReceipt Ju|y2O25 $30,000 $1,000 Uue Upon Receipt August 2025 $90,000 $1,000 [Due UponReoeipt SeptemberZOZ5 $90,000 $1,000 DueUponReceipt Ootober2OZ5 $90,000 $1,000 DueUponReceipt WovennberZOZ5 $90,000 $1,000 [Due UponReceipt UeoemberZOZ5 $90,000 $1,000 [Due UponReceipt January2OZ6 $90,000 $1,000 DueUponReceipt TotaUFee� $360,000 $12,000 9 . COMPLETION OF ADDITIONAL INFORMATION AND CERTIFICATIONS (b) Ethics Clause ETHICS CLAUSE SWORN STATE MENTUNDER ORDINANCE NO. 10-1990 MONROE COUNTYFLORIDA warrants that he~it has not employed, retained or otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and q v,,,Also, in its discretion, deduct from the Agreement or purchase price, or otherww""recover,�� e full amounjof any fee, commission, percentage, gift,or considerafio �6 I id to the forwer Co 0 r or employee. necember 10 V)24 ............................................... ............................... (Date) STATE OF . .............. COUNTY OF 'Vi-a rk-1 if) Subscribed and sworn to(or affirmed) before me, by means of H physical presence or 0 online notarization, on . ...... .(Date) by &0-0+ L,..440.b�� ... . ..... ......... ............. (name of affiant). He/She is personally known to me or has produced (type of identification) as identification. N�OTOTARY PuBit My commission expires', 00.1 i AL OMB-MCP FORM 44 JOHN CA- RKO JCS Notary PUNje,State of Qhb my Commis—ion Ex�iras:: August 5,2025 Competitive Solicitation for Professional Advertising Agency Services 2024 107 9 . COMPLETION OF ADDITIONAL INFORMATION AND CERTIFICATIONS (c) Non-Collusion Affidavit N ON-CO LLLJ SION AFFIDAVIT 1, ...Brwit L HObert of the city of New Albany 10H .......... .......................... .....................................................1.................................................................................. according to law on my oath, and under penalty of perjury,depose and say that: I am Ghuef F"IinancNal Offfic;eir of the Agency of "rurner Pull:,)!uc;Rellziflons LILC the Proposer making the Pro osal for the project described in the Notice of Request for Competitive Solicitations for: Prop.swonom eiru Aidwsing�.,ermicesior monme Count y neyntCZ,�vnGJ and that I executed the said Proposal with full authority to do so; and I. The prices in this Proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition,as to any matter relating to such prices with any other Proposer or with any competitor; 2. Unless otherwise required by law,the prices which have been quoted in this Proposal have not been knowingly disclosed by the Proposer and will not knowingly be disclosed by the Proposer prior to Proposal opening, directly or indirectly, to any other Proposer or to any competitor; 3. No attempt has been made or will be made by the Proposer to induce any other person, partnership or corporation to submit, or not to submit, a Proposal for the purpose of restricting competition; and 4. The statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon t utftrcontained in this affidavit in awarding agreements for said ject. ..........................Ignature of Proposer) Cleceniber'10 °2024 —----------------___................... (Date) STATE OF: 2*n; .. .................................. COUNTY OF: T-ca,r'v Subscribed and sworn to(or affirmed)before me,by means of ED,physical presence or 0 online notarization, on ID ............. by ....... (Date) ——----------- (name of affiant). He/She is personally known tome or has produced_0 vt� t------- ...................... ............................................... (type of identification) as identification. h9TAROTJBLIC My Commission Expires: Competitive Solicitation for Professional Advertising Ag Jces 2024 JOHN GARKO JR Notary PuNiv,8'tate of Ohio My Commission EatYimv August 5,2025 108 9 . COMPLETION OF ADDITIONAL INFORMATION AND CERTIFICATIONS (d) Drug-Free Workplace Certification The undersigned vendor in accordance with Florida Statute Section 287.087 hereby certifies that: C urineir Plubhic Reb'tBons ILJLC.�' ...... _ ...... (Name of Business) 1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Informs employees about the dangers of drug abuse in the workplace,the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs,and the penalties that may be imposed upon employees for drug abuse violations. 3. Gives each employee engaged in providing the commodities or contractual services that are under Proposal a copy of the statement specified in Subsection 1.04. 4. In the statement specified in Subsection 1, notifies the employees that, as a condition of working on the commodities or contractual services that are under Proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 83 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Imposes a sanction on,or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community,or any employee who is so convicted. 6. Makes a good"-Miff effort to continue to maintain a drug-free workplace through implement lon of this c . 1 As", e person raze ��10 g �e statement, I certify that this Agency complies fully ith th ve r uire en I ecenillror 101 2024 .mm. r is S ture Date STATE OF COUNTY OF ., �R . in Subscribed and sworn to (or affirmed) before me, by means of 9 physical presence or❑ online notarization, on (date) byk (name of affiant). He/She is personally known tome or has produced 'hi - ; (type of identification)as identification. 1 ..... ,.m.... NOTARY IBLIC My Commission Expires; Competitive Solicitation for Professional Advertising Agency Serviceslm °m Notary Publuc,State of Ohio a � 109 9 . COMPLETION OF ADDITIONAL INFORMATION AND CERTIFICATIONS (e) Public Entities Crimes Statement PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a CONTRACTOR, supplier, subcontractor,or CONTRACTOR under a contract with any public entity,and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017„ for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor Is °' I have th i". .11G�u�u��neo Public e u°ion II U t� ' p tG'atlnee convicted vendor Its nor Affilie alkraC een $lac °' .,°i (Respondent's name) ed i t within the last 36 months. ig To ate: IL„deQ eii'n k er '11 , 21024 STATE OF: COUNTY OF: mrnp *,.l% Subscribed and sworn to(or affirmed) before me, by means of E physical presence or ❑ online notarization,on 1. e vxr W.,,7c (date)by e"ai r (name of affiant). He/She is personally known to me or has prod ucedCVyF�> —C1% (type of identification)as identification. a „m NOTARY PULIC My Commission Expires DS 6 1 nz, M 4 f ¢Y 1 9VNIA a�RK JIGS Nrstry G�eatV"v wtat o$t0a�uc� my t orylmr sslon E K res A.wjust 5,2025 w,. Competitive Solicitation for Professional Advertising Agency Services 2024 110 9 . COMPLETION OF ADDITIONAL INFORMATION AND CERTIFICATIONS (f) Local Preference Form LOCAL PREFERENCE FORM A. Vendors claiming a local preference according to Ordinance 023 2009.as amended by Ordinance 004 2015 must complete this form. Name of Bidder/Responder , , _.,,, ,,. Date e W in10 it 110,;�"4D2 4 iaru��r �^iuslb9u��, �.utuo�r�� 1G t 1�,..R, - c.�... � �...... I. Does the vendor have a valid receipt for the business tax paid to the Monroe County Tax Collector dated at least one year prior to the notice of request for bids or proposals? 4o (Please furnish copy.) 2. Does the vendor have a physical business address located within Monroe County from which the vendor operates or performs business on a day to day basis that is a substantial component of the goods or services being offered to Monroe County? No (The physical business address must be registered as its principal place of business with the Florida Department of State for at least one year prior to the notice of request for bid or proposal.) List Address: Telephone Number: .... B. Does the�endor°prime contractor intend to subcontract 5(}°�or more of the goods,services or construction to local businesses meeting the criteria above as to licensing and location".' plc p Ifyes,please provide: 1.Copy of Receipt of the business tax paid to the Monroe Count),-fax Co lecior by the subcontractor dated at least one year prior to the notice or request for bid or proposal. 2. Subcontractor's physical business address within Monroe County from which the subcontractor operates: (The physical business address must be registered as its principal place of business with the Florida Department of State for at le� iii', �'e ye' r prior to thepotice of request forbids or proposals) 403Q Easton Static )t 300� olumbus,off 43219 Tel.Number 614-383-1508 km ... ... ... .,., mn' . . .... ..., ...., Addr Print Name: Si ature rdder espo nd A hoi ed Si , atory for e l._.."' STATE OF Cn� COUNTY OF �rxnd� "Ntrt On this day of ... 20 ��..., .before me,by means of physical presence or❑online notarization, ,�' _. �, , the undersigned notary public, personally appeared ?ie t , t ,Wjr known to me to be the person whose name is subscribed above or who produced � s ycApS,4;s identification. and acknowledged that he/she is the person who executed the above Local Preference Form for the purposes therein contained. My commission expires Nc cry P "."lie ' ... r (Seal) .. ko Jr. Print Name .._ �warbn¢mavaocc,u a Competitive Solicitation for Professional Advertising Agency Servic JOHN GARK01k h otar,y NNic°,State of OW My Crra•rru�s i*.'rri Exf ireas Awjw*,2025 111 9 . COMPLETION OF ADDITIONAL INFORMATION AND CERTIFICATIONS (g)Vendor Certification Regarding Scrutinized Companies List VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS l::vu.ofenasiionall Adverlisin0 Servicez for IP onroe County j p } t vt�9rp wuvurunl b�OUni ill Pra ect Descri lion(s : faorus Carr Respondent Vendor Name: uuuvir.0 PlulbIllic Iellt'i6oui i i f Vendor FEIN: 139 21663 02 Vendor's Authorized Representative Name and Title Nicer iliu�vvt L i�oUbert 1�II�u�I IF�irvau�u��II f�.. Address: 410310 Easton Sta tkirun. -3iu ke 31310 City: ollkiruvll)aus, State:.0 Zip: 43219 Phone Number: ' 't4 381,1 5108 Email Address: Ibi°rc,nt II°u ollll:veu•til ,fa Iliigreiw 0011111 Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List,created pursuant to Section 215.4725, Florida Statutes,or is engaged in a Boycott of Israel. Section 287,135, Florida Statutes. also prohibits a company from bidding on, submitting a proposal for,or entering into or renewing a contract for goods or services of$1.000..000 or more,that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473. Florida Statutes,or is engaged in business operations in Cuba or Syria. As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the Section entitled "Respondent Vendor Name" is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel and for Projects of$1.000,000 or more is not listed on either the Scrutinized Companies with Activities in Sudan List.the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,or engaged in business operations in Cuba or Syria. understand that pursuant to Section 287.135, Florida Statutes,the submission of false certification may subject company to civil penalties, attorney's fees, and/or costs. I further understand that any contract with the County may be terminated,at the option of the County.if the company is found to have submitted a false certification or has been placed on the Scrutinized Com:piia:"t at Boycott Israel List or engaged in a boycott of Israel or placed e Scrutinized fompanies ti ith Activities in the on the Scrutinized Companies �tft"activities ' t Iran Petroleum Energy Secjo+ ist orb en,, a in bu vess operations to tuba or Syria. on behalf of the ab refere nn 'ho is authorized to sign Certified By: ��u�r,u,�� u i �u Authorized Signature: uvlh 1....1 Nv u° L �cvllba�ir Print Name: Title: u f,iuel l' Note:The List are available at the following Department o' f Management Services.Site: �k,;,l„1lY WN,4'N,,; Po iG.11fllfi,'.;,„1911� i114.111 „,i i u.ICrp'�1V.:..�VIGu�Vmuia°m."o- s i�M'aliqu�'��wP°NE 4� ,�",..�'m��llu,��'�n��`,�^',;'M�°ViPw,�ir'NN' Iii�i dw��lrlc7�n��i¢7i1i1�;w�,iCrolViu V�.�C,�;�f„!�V'�: l .„ anio��wr7iiitill� o)I .gllli. uio:lpllni,Rrmu �rmuf l��.....fy�lumo Illu tro Competitive Solicitation for Professional Advertising Agency"services• 024. 112 9 . COMPLETION OF ADDITIONAL INFORMATION AND CERTIFICATIONS (h)Affidavit Attesting to Noncoercive Conduct for Labor or Services AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR SERVICES Entity/Vendor Name: Turiner Public R-Plafiioins,, LLC Vendor FEIN: 99-26636,02 .........................................................................................................................I.......................... Vendor's Authorized Representative: Buent L. Hobert Ch of Fhnarcia Cmcei, (Name and Title) Address: 40310 Emas4ioin Slabcxn, StjOie idop,',,� ............... .................................................................................... .......................................... ......................................... City: CIdunibus State: CH, Zip: 432 - ------------------ Phone Number: 1614-383-15108 Email Address: ibireirQ..Iho,beirt@faihilgr�,m carn As a nongovernmental entity executing, renewing, or extending a contract with a government entity, Vendor is required to provide an affidavit under penalty of perjury attesting that Vendor I does not use coercion for labor or services in accordance with Section 787.06, Florida Statutes. As defined in Section 787.06(2)(a), coercion means: 1. Using or threating to use physical force against any person; 2. Restraining, isolating, or confining or threating to restrain, isolate, or confine any person without lawful authority and against her or his will; 3. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or service are not respectively limited and defined; 4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person; 5. Causing or threating to cause financial harm to any person; 6. Enticing or luring any person by fraud or deceit; or 7. Providing a controlled substance as outlined in Schedule I or Schedule 11 of Section 893.03 to any person for the purpose of exploitation of that person. As a person authorized to sign on behalf of Vendor, I certify under penalties of perjury that Vendor does not use coercion for labor or services in accordance with Section 787.06. Additionally, Vendor has reviewed Section 787.06, Florida Statutes, and agrees to abide by same. Certified By: Birenl 11 Holbert who is ............. ...... ........ authorized to sign on belolf of t ve' e C ny Authorized Signature. Pe Print Name: Bver�(L Hio b .......................................................................................................................................................................................................Title:ChW Fviam:.W 011ficer --------------- Competitive Solicitation for Professional Advertising Agency Services- 2024 113 72/4/2025 E(MM/DD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Wendy McDonald Hylant PHONE FAX 565 Metro Place South, Ste 450 AtC No Ext:614-932-1200 A/C,No):614-932-1299 E-MDublin OH 43017 ADDRESS: wendy.mcdonald@hylant.com INSURERS)AFFORDING COVERAGE NAIC# License#:23894 INSURER A: Philadelphia Indemnity Ins Co 18058 INSURED TSYENTE-01 INSURERB:Chubb Indemnity Insurance Co. 12777 The Shipyard, LLC SEE BELOW FOR ADDITIONAL NAMED INSURED'S INSURER C: Federal Insurance Company 20281 580 N 4th St Ste 500 INSURER D Columbus OH 43215 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:212654740 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MWDD MM/DD B X COMMERCIAL GENERAL LIABILITY Y D02801851 12/31/2024 12/31/2025 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X...I OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $1,000,000 MED EXP(Any one person) $15,000 ........ ......... ......... ......... ........ PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY JECT PRO �I LOC PRODUCTS-COMP/OP AGG $2,000,000 X OTHER: Employers Liab $1,000,000 C AUTOMOBILE LIABILITY Y N 73648027 12/31/2024 12/31/2025 (CEO MB cciINED dentdem) NGLE LIMIT $1,000,000 a X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTYDAMAGE $ AUTOS ONLY AUTOS ONLY Per accident C X UMBRELLALIAB X OCCUR Y N 56726303 12/31/2024 12/31/2025 EACH OCCURRENCE $5,000,000 EXCESS LAB CLAIMS-MADE AGGREGATE $5,000,000 DED RETENTION$ $ B WORKERS COMPENSATION N 71843765 12/31/2024 12/31/2025 X PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Directors&Officers PHSD1849088-004 12/31/2024 12/31/2025 Retention$10,000 $1,000,000 Fiduciary Liability Retention$0 $1,000,000 Employment Practices Liability Retention$25,000 $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Named Insured's Continued:The Shipyard, LLC;The Helm Media, LLC; Red Hydrant Production Services, LLC, Fahlgren Mortine, LLC,Turner Public Relations, LLC,Mindstream Interactive, LLC Workers'Compensation Includes:AL,AZ, CA, CO,CT, FL, GA, ID, IL, IN,KY,LA,MA,MI,MO,MS, NC, NE, NJ, NY, NV, OK, OR, PA, RI, SC,TN,TX, UT,WI and WV. Hired Auto Physical Damage-Deductible-$2,000-when a picture vehicle is being used as a prop, in front of a camera,its motor is not on and is not moving& 10%of the Loss subject to a$2,500 minimum and a$7,500 Maximum. See Attached... CERTIFICATE HOLDER CANCELLATION APPROVED By RISK MANAGEMENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN BY a ACCORDANCE WITH THE POLICY PROVISIONS. The Monroe County BOCC DATE 500 Whitehead St X 4UTHORIZEDREPRESENTATIVE Key West FL 33040 WAIVER NIA...........vES.......................... ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: TSYENTE-01 LOC#: ACOOR 0 ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Hylant The Shipyard, LLC SEE BELOW FOR ADDITIONAL NAMED INSURED'S POLICY NUMBER 580 N 4th St Ste 500 Columbus OH 43215 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE The Monroe County BOCC is recognized as Additional Insured when required by written contract regarding the General Liability and Automobile Liability. Insurance is primary and non-contributory when required by contract regarding the General Liability and Automobile Liability. Rights of Subrogation against the certificate holder will be waived as required by written contract regarding the General Liability,Automobile Liability and Worker's Compensation. ACORD 101 (2008101) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Aiscox |nsUr3nce Company Inc. HISCOX Blanket Additional Insured Endorsement In consideration of the premium charged and on the understanding that all other terms, conditions and exclusions remain unchanged, it is agreed that this endorsement modifies only the terms and conditions of the Coverage Part(o)listed below: COMMERCIAL GENERAL LIABILITY COVERAGE PART Name of Person or Organization (Additional Insured) Persons or Organizations as Described Below |. |tia agreed that WHO |S COVERED ie amended 0u include the following: A. Any person or organization from whom you lease a premises, and with whom you have agreed through a written or oral contract to provide insurance as afforded by this Coverage Part,are added as additional insureds. However: 1. this insurance applies to such additional insured only to the extent of liability arising out of the ownership, maintenance or use of that particular part of such premises leased to you in your on-going operations; and 2. if coverage provided to the additional insured is required by contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement or that which you would have been entitled to coverage under this Coverage Part,whichever is less. This insurance does not apply to: 1. any occurrence that takes place after you cease to be a tenant in the premises or the end of the policy period, whichever comes fina�� . 2. structural alterations, new construction or demolition operations performed by or on behalf of the additional insured; or J. bodily injury, property damage or personal and advertising injury arising out ofthe sole negligence of the additional insured. B. Any person or organization from whom you lease equipment or props,sets and wardrobe, and with whom you have agreed through a written or oral contract to provide insurance as afforded by this Coverage Part,are added as an additional insured. However: 1. this insurance applies to such additional insured only to the extent of their liability arising out of the maintenance, operation or use by you or anyone on your behalf of the equipment or props,sets and wardrobe in the performance/f your on-going operations;and 2. if coverage provided to the additional insured is required by contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement or that which you would have been entitled to coverage under this Coverage Part,whichever is less. This insurance does not apply to: 1. any occurrence that takes place after the equipment or props, sets and wardrobe rental agreement/lease expires or the end of the policy period, whichever comes first;or 2. bodily injury, property damage or personal and advertising injury arising out ofthe sole negligence of the additional insured. C. Any: 1. financial institution or any entity that has o financial interest in your business; Includes copyrighted material of Insurance Services Office,/n",with its permission. ssLe*x1oow(m3/1a} Pam* 1 Of 2 Hiscox Insurance Company Inc. AM H I SCOX 2. State, Municipality or other Political Subdivision; 3. payroll service; 4. advertising agency and/or advertiser; or 5. distributor for whom you are contractually obligated to provide insurance as afforded by this Coverage Part, are added as insureds. However: 1. if coverage provided to the additional insured is required by contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement or that which you would have been entitled to coverage under this Coverage Part,whichever is less. 2. this insurance does not apply to bodily injury, property damage or personal and advertising injury arising out of the sole negligence of the additional insured. In the case of oral agreements, the agreement must also be evidenced by a certificate of insurance issued for you by us or on our behalf. II. For the purposes of coverage provided by this endorsement only, HOW MUCH WE WILL PAY is amended to include the following: If coverage provided to the additional insured is required by a contract or agreement,the most we will pay on behalf of the additional insured is the amount of insurance: A. required by the contract or agreement; or B. available under the applicable Limits of Insurance stated in the Declarations; whichever is less. Any payments we make under this endorsement will be a part of and not in addition to the applicable Limits of Insurance stated in the Declarations. The title of the endorsement is solely for ease of reference and forms no part of the terms and conditions of coverage. Includes copyrighted material of Insurance Services Office,Inc.,with its permission. EGL E4310 CW(03/15) Page 2 of 2