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HomeMy WebLinkAbout05/13/2026 Agreement MONROE COUNTY COMMISSIONERS PURCHASING POLICY MANUAL ATTACHMNT D.5 COUNTY ADMINISTRATOR CONTRACT SUMMARY FORM FOR CONTRACTS$100,000.00 and Under Contract with:Dash Door&Glass Contract# Effective Date: UponExecution Expiration Date: 30 days after pmject oormptstion Contract Purpose/Description: Provide matedale and labor to fumish and repla w the continuous hinge and s neoprene for the Key Large Tax Olflca door. Contract is Original Agreenwat Co"bul AmendmentlExtension Renewal Contract Manager: Willem DeBantis 4307 Desede-M&MOMnmemull"40V ��e) Email Address CONTRACT COSTS Total Dollar Value of Contract:$ M-00 Current Year Portion:$ 965.01) (must be$100,000 or loss) 0fmLdtiytaraSmvmzMth= Mquins aooc appmYA utlim 00 taauai Cum 1061q ,0 Amount im:p:lr�pa~i0.��,q:are 4as:�i Budgeted?Yes©No❑ Grant:$NIA County Match: N/A F�md/Cost Center/Spend Category:02"20501-00062 ADDITIONAL COSTS Estimated Ongoing Costs:$ /yr For:General mairftnoncs (Not included in dollar value above) - (d.g,roaintaat ,tttilitiass,laoltorisl4 salaties,astc:) Insurance Required: YES B NO❑ NIPPON CONTRACT REVIEW Reviewer William DeSantis Department/ORice Director/ Signature: Assistant Director Joseph X. DiNovo Date:20s26.Igned809:37 by phX04'00' County Attomey Signature: Date:2026.05,06 09:37:13-04'00' Jaclyn Flatt DlgitallyslgnedbyJaclynFlat, RiskManagement gib ac ; Y Date:2026,050810:09:36-04.00' Lisa Abreu Digitally signed by Lisa Abreu _ Purchasing Signature: Date:2026.05.1214:01:43-04'00' (emeilconttaotsQmonmecmu►4v'fl.gov) �[u� Angelica Malcosk Digitally signed ,Mg,l' M sky OMB Signature: g Y Data:2026.05.130E 5148.04TW (email OMB@moaroeootmty-fl,gev) Comments: Revhed aoCC 11/12=25 Revised I l/I2/2025 911 P a g e S Dash Door 8:Glass cote Tel: .dast doors e4 www.dashdoorcom Quote: 40878 ODGLASS Date: 04/20/2026 To: Monroe County Detention Center 14483 Project: Key Largo Tax Office 5501 College Rd 101463 Overseas Highway Attn: Public Works Key West FL 33040 Key Largo FL 33037 Attn: Nestor This quote is valid until: 05/20/2026 Submitted By: William Sprigg II Quantity Unit Description 1.00 Ea Continuous Hinge-Heavy Duty x 83"DU-Limited Frame Full Surface 1.00 Ea Sweep Neoprene X 36"-DKBRZ 6.00 Hr RATE-SERVICE-MANUAL-Regular Time Front Entry Door. -Furnish and replace/install item(s)listed for proper operation of manual door -Lead time is 3-5 days -One year warranty on items)listed -Remove failed door pivots and rehang door with a continuous hinge and add a door bottom sweep Please date and sign your acceptance below. Subtotal $965.00 05/13/2026 Sales Tax $0.00 Date: Osier No.: rley Quote Total $965.00 Christine Hurley Date: l026.0signed 314:3 :57-0 '00' Signature Date:2026 05 13 14 32:57-04'00' Print Name Christine Hurley MONRDECOUMYATTORNE OFFICE APPROYED AS TO FORM Monroe County Administratorry °(.- Print Title W� A ofIw y DAM Page 1 of 1 Addendum Monroe County Contract Terms and Conditions The Monroe County Board of County Commissioners(hereinafter,"County")and,Dash-Door Closer Service,Incorporated,dba Dash,Door&Glass(hereinafter,"Company" agree as set ford.below. The County and Company hereby enter into this Addendum to Quote #4 0 8 7 8 of Company and agree to the following: The County and Company hereby enter into this Addendum to modify any Agreement,Proposaldtuotc or Estimate offered by the Contractor for the goods or services to be provided(hereinafter referred to as" Agreement")and agrees to the following; Proposal in the Amount of$96 .00 to provide materials and labor to furnish and replace the continuous hinge and sweep neoprene for the door at the Monroe County Tax Office in Key Largo,Florida. The Agreement includes and incorporates the Quote and this Addendum. To the extent that any tenXts conflict,the language as set forth in this Addendum shall supersede any other terms said shall be binding. The Agreement is a Public Record under Chapter 119,Florida Statutes.The parties agree to comply with Chapter 119,Florida Statutes. Payment will be made in accordance with the Local Coveaent Prompt Payment Act(Section 218.70, Florida Statutes).payrarl.ents due and unpaid under the Agreement shall bear interest pursuant to the Focal Government Prompt Payment Act. Company shall submit to the County invoices with Supporting. documentation that are acceptable to the Office of Monroe County Clerk ofCourt and Comptroller(Clerk). Acceptability to the Clerk is based on generally accepted accounting principles and such laws.,miles,and regulations as may govern the Clerk's disbursal of funds. The County's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Monroe County Board of County Commissioners. The County's indemnification is limited and subject to the sovereign immunity provisions of Section 768.29,Florida Statutes. This Agreement shall not exceed $100,000.00. Any automatic renewal is subject to this not to exceed amount of$100,000.00 a n ea f co The Company shall maintain all books, records, documents directly pertinent to performance under this Agreement in accord ` generally accepted accounting principles consistently applied, Each party to this A ant or their authorized representatives, shall have reasonable and timely access to such records of each other party to this Agreement for public records phases during the ofthe Agreement and for five years following the termination ofthi Agreement If an auditor employed by the County or the Clerk determines that monies paid to the Company pursuant to this Agreement spent for purposes not authorized by this Agreement,the Company shall repay the g ���th,a reern calculated pursuant to Section 66.0 ,Florida Statutes,caning from the date monies together with interest cal att+ylM pnN ing slrt Nt�to 1 co�utu ry ��rott lndonlntt�aG t ears ah � wtrtcaNy lints4cd a�o tape scope tafv+o rk oc(ua ly perris,Mmcd by She indo runlryAs pert)+,proportionate to its contribution to y damages,and shall 6 null and void In the event of I(i)any suabseclaant work performed by others at the same door opening(s)or within thesame scope location,or a failure by the Owner to maintain,inspects and document such maintenance d inspections in accordance with AAADM(Amen Association of Auot'o intic Door Manufacturers)recommendations or any applicable governing industry standards. the monies were paid to the Company. Governin Law Venue,Inter This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to connects made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of Us ASrement, the County and. Company agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County,Florida.This Agreement shall not be subject to arbitration. rn,gy,s l ees , s The Parties agree that,in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement,the prevailing party shall be entitled to reasonable attorney's fees and court costs,as an award against the non-prevailing party,and shall include attorneys fees and courts costs in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and,usual and customary procedures required by the Circuit Court of Monroe County. !iondiscriminatigg. The Parties agree,that there will:be no discrimination against any person„ and it is expressly understood that,upon a determination by a court of competent jurisdiction that discrimination has occurred,,this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order.The Parties agree to comply with all Federal and Florida'statutes,and all local ordinances,as applicable,relating to nondiscrimination.These include but are not limited to, 1) Title VII of the Civil Rights Act of 1964(PL 88-35 )which prohibits discrimination on the basis of rave, color or national origin;2)Title IX of the Education.Amendment of 1972,as amended,..(20'USC 99.1681- 1683, and 16854686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973,as amended(20 USC s. 794),which prohibits discrimination on the basis of disability;4)The.Age Discrimination Act of 1975,as amended.(42 USC ss.6101-61 '7)which prohibits discrimination on the basis of age;5)The Drug Abuse Office and Treatment Act of 1972(PL 92-255),as amended,relating to nondiscrimination on the basis of drug abuse;6)The Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970(PL 91-616),as amended,relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health.Service Act of 1912,ss.523 and 527(42 USC ss.690dd-3 and 290ce-3),as amended,relating to confidentiality of alcohol and drug abuse patient records;8)Title VIII of the Civil Rights Act of 1968(42 USC s.3601 et serf),as amended,relating to nondiscrimination in the sale,rental or financing of housing,9)The Americans,with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article II, 'which prohibits discrimination on the basis of race, color, sear, religion, nationa origin, ancestry, sexual. orientation, gender identity or expression, familial status or age; 11) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to,or the subject matter of this Agreement. public gee r li M The Company angst comply`with Florida public records laws,including, butnot limited to,Chapter 119,Florida Statutes s and Section 24 of Article I ofthe Constitution of Florida. The County and Company shall allow and permit reasonable access to,sail inspection of,all documents, records,papers, letters or other`public record"materials in its possession or under its control subject to the previsions of Chapter 119,Florida Statutes, and made or received by the County and Company in conjunction with this contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this provision by Company.Failure of the Company to abide by the terms of this provision shall be deemed a material breach of this contract and the County may 2 enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party,be entitled to reimbursement of all attorney's fees and costs associated with,that proceeding.This provision shall survive any termination or expiration ofthe contract.The Company is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. n- aiver ot Ilamyni . Notwithstanding the provisions of Section 768.28, Florida Statutes, the participation of the County and Company in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver,of immunity to the extent of liability coverage, nor shall any contract entered into by the County be required to contain any provision for waiver. liarnge . No person or entity shall be entitled to rely upon the s, or any of them,of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or prograiricontemplated hereunder,and the County and the Companyagree that neither the County nor the Company or any agent,officer,or employee of either shall have the authority to inform, counsel,or otherwise indicate that any particular individual or group of individuals,entity or entities,have entitlements or benefits under this Agreement separate and apart,inferior to,or superior to the community in genorral or for the purposes contemplated in this Agreement. o reropal_ Jabili ft. No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member,officer,agent or employee ofMonroe County in his or her individual capacity, and no member,officer,agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement .y wift In acco448.095,a with Section .Florida Statutes, any Contractor and any subcontractor shall register with and shall utilize the U.S.Department of Homeland Security's&V"erify system to verify the work authorization status of all new employees hired by the Company during the term of the Contract and 9W expressly require any subcontractors performing work or providing services purswant to the Contract to likewise utilize the U.S.Department,of Homeland Security's FV'erify system to verify the work authorization status of all new employees hired by the subcontractor during the Agreement term. Any subcontractor shall provide an affidavit stating that the subcontractor does not. employ,contract with,or subconstruct with an unauthorized alien.. Company shall comply with and be subject to the provisions of Section 448.095,Florida Statutes. Courraty F arirn » By signing this Agreement, the Company has sworn or affirmed to the following requirements as set forth in the Public Entity Crime Statement,Ethics Statement,Drug-Free Workplace Statement, Vendor Certification Regarding Scrutinized Companies List and. Affidavit Attesting to Noncoercive Conduct for Labor or Services as set forth in more detail in this Agreement. Rg_bJJIAg,titv Cd Me S tetneatt. The Company certifies and agrees that no i t h or the Company nor any Affiliate has been placed on the convicted vendor list within the last 36 months. In accordance with Section 287.134, Florida Statutes,an entity or affiliate who has been placed ors the Disc ' . tort'Vendor List,kept by the Florida Department ent of Management Services,may not submit a bird on a contract to provide goods or services to a public entity;may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work;may not submit bids on. leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier, 3 subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may.not submit a laid,,proposal or reply on contracts to provide any goods or services to a public entity,may not submit a bid,proposal or reply on a contract with a public entity for the construction or repair of public building or public work,may not submit bids,proposals or replies on leases of real property to a public entity,may not be awarded or perform work as a contractor,supplier or subcontractor under a contract with any public entity,and may not transact business with any public entity in excess of the threshold amount provided.in.Section 287..017,Florida Statutes,for CATEGORY TWO for a period of 36 months:from the date of being placed on the convicted vendor list. By signing this Agreement,the Company represents that the execution of this Agreement will not violate the Public Entity Crimes Act(Section 2117.1 3,Florida.Statutes). 'Violation of''this section shall result in termination of this Agreement and recovery of all monies paid hereunder and may result in debarment from the County's competitive procurement activities. In addition to the foregoing,the Company farther represents that there has been no determination,based on an audit, that it or any subcontractor has committed an act defined by Section 287.133, Florida Statutes,as a"public entity crime and that it has not been formally charged with committing an act defined as a"public entity crime"regardless of the amount ofmoney involved or whether Company has been placed on the convicted vendor list. The Company will promptly notify the County if it or any'subcontractor is formally charged with an act defined as a"public entity crime or has been placed on the convicted vendor list.. ft-glaminat pr Bgtegga of F r +er Cglinty QMgM.,or Employees.By signing this Agreement,the Company warrants that he/it has not employed,retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2-149,Monroe County Code of Ordinances or any County officer or employee in violation of Section 2-150,Monroe County Code of Ordinances.For breach or violation of this provision the County may,in its discretion,terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover,the full amount of any fee,commission,percentage, gift,or consideration paid to the former County officer or employee pursuant to Subsection 2-152(b),Monroe County Code of Ordinances. Vend-or Certification li` ardin Scru ' ized m ani Lists. Company agrees and certifies compliance with the following: Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount i:,at the time of contracting or renewal,the company is on the Scrutinized Companies thatBoycottIsrael Dist,created pursuant to Section 215A725,Florida.Statutes, or is engaged in a Boycott of Israel. Section 287.135,Florida Statutes, also prohibits a company that is on either the Scrutinized Companies with Activities in Sudan. List or the Scrummed Companies with Activities in the Iran Terrorism Lists which were created pursuant to Section 215.473,Florida Statutes, or that is engaged in business operations in Cuba or Syria from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of$1,000 000 or more. As the person authorized to sign on behalf of Company,I hereby certify that the company identified above 4 Is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel and for Projects of$1,000,000 or more is not listed on either the Scrutinized Companies with Activities in Sudan List,the Scrittinized Companies with,Activities in the Iran Terrorism List,or engaged in business operations in Cuba or Syria. I understand that,pursuant to Section 287.135,Florida Statutes, the submission of a false certification may subject company to civil penalties,attorneys fees,and/or costs. I further understand dud any contract with the County may be terminated,at the option ofthe County,if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies that:Boycott Israel List or engaged in a boycott of Israel or placed on the Scrutinized Companies with Activities in 'Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism List or been engaged in business operations in Cuba or Syria. Note:The Lists are available at the following Department of Management Services Site: low a Non-Collusion Affidavit. Company,by signing this Agreement,according to lava on its oath,and under penalty of penury,deposes and says that the person signing on behalf of the Company and the bidder making the Proposal for the project described in the Scope of Work: executed the said proposal with full authority to do so;the prices in this bid have been arrived at independently without collusion, consultation, communication or agreement forthe purpose ofrestricting competition as to any matter relating to such prices with any other bidder or with any competitor. Unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening,directly or indirectly,to any other bidder or to any competitor;and no attempt has been made or will be made by the bidder to induce any other person,partnership or corporation to submit,or not to submit,a bid for the purpose of restricting competition.The statements contained in this affidavit are true and correct and made with full knowledge that Monroe County relies upon the,truth of the statements contained in this affidavit in awarding contracts for said project. A ida "t AMJJpgjo nc erclve ndu for Labor or Services.The Company is required to state, under penalty of perjury,that the Company does not use coercion for labor or services in accordance with Section 787.06,Florida Statutes. As defined in Subsection 787.06(2)(a),coercion means: 1. Using or threatening to use physical force against any person; 2. Restraining, isolating, or confining or threatening to restrain, isolate, or confine any person without lawful authority and against her or his will; 3. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt;ifthe value ofthe labor or services as reasonably assessed. is not applied toward the liquidation of the debt,the length and nature of the labor or service are not respectively limited and defined; 4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported. government identification document,of any person; 5 5. Causing or threatening to cause financial harm to any person; 6. Enticing or luring any person by fraud or deceit;or 7. Providing a controlled substance as outlined in Schedule I or Schedule II of Section 893.03, Florida Statutes to any person for the purpose of exploitation of that person. As a person authorized to sign on behalf of the Company,I certify under penalties of pea ury that the Company does not use coercion for labor or services in accordance with..Section 787.06.Additionally, the Company has reviewed Section 787.06,Florida Statutes,and agrees to abide by same. Insu raiice., The Company shall maintain the following required,insurance throughout the entire term of this Agreement and any exWnsions. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced. Delays in the completion of work resulting from the failure of the Contractor to maintain the required insurance shall not extend any deadlines specified in this Agreement and any penalties and failure to perform assessments shall be imposed as if the work had not been suspended, except for Company's failure to maintain the required insurance. Commercial General Liability Insurance with minimum limits of$500,000 Combined Single Limit(CSL) If split limits are provided,the minimum limits acceptable shall be $250,000 per Person, $500,000 per occurrence and$50,000 property damage. The Monroe County BOCC shall be named as an Additional Insured as its interests may appear on all insurance policies issued to satisfy the above requirements.The Company shall provide to the County as satisfactory evidence of the required insurance,including the insurance policy application and either: a Original Certificate of Insurance,OR e Certified copy of the actual insurance policy,OR r Certificate of Insurance e-mailed from Insurance Agent/Company to County Risk Management-Telephone Gaelan Jones at(305)292-3470 for details(Certificates can be e-mailed directly from the insurance agency to: Jones-Gaelan@MonroeCounty- Fl.gov. An original certificate or a certified copy of any or all insurance policies required by this contract shall be filed with the Clerk of the BOCC prior to the contract being executed by the Clerk's office. The Insurance policy must state that the Monroe County BOCC is the Certificate Holder and Additional Insured for this contract. 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