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HomeMy WebLinkAboutTransfer Stations, New Storage Units, 4th Amendment 05/20/2026 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: May 20, 2026 TO: Suzi Rubio, Senior Project Manager Cheryl Sullivan, Director Solid Waste Management FROM: Brynn Morey, Deputy Clerk SUBJECT: May 20, 2026 BOCC Meeting The following item has been executed and added to the record: C13 Approval of a Fourth Amendment to a Task Order with CPH, LLC in the amount of $39,500.00 for Professional Architectural and Engineering Services for the New Storage Buildings at three (3) Monroe County Transfer Stations. This Fourth Amendment adds the production of a boundary/topographic survey and determination of open space calculations for the Key Largo site to the scope of work as required to obtain a building permit and funding communication tower. This Amendment is funded 75% by the Solid Waste Department (Fund 414) and 25% by the Infrastructure Sales Tax (Fund 304-22001) Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 FOURTH AMENDMENT TO TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND CPH CONSULTING, LLC dba CPH, LLC FOR NEW STORAGE BUILDINGS AT TRANSFER STATIONS In accordance with the Agreement for Professional Architectural and Engineering Services, made and entered into on January 18, 2023, between MONROE COUNTY, ("County") and CPH CONSULTING, LLC. ("Consultant"), where professional services are allowed if construction costs do not exceed$7,725,000.00, or for study activity if the fee for professional services for each individual study under the contract does not exceed $500,000.00 ("Agreement"), as provided in Subsection 287.055(2)(g), Florida Statutes, as amended by Section 2, Chapter 2024-204, Laws of Florida, pursuant to which Recital No. 2 and Attachment A, Subsection 1.01 of the Contract are hereby modified, the parties enter into this Fourth Amendment to Task Order ("Fourth Amendment"). All terms and conditions of the Agreement apply to this Fourth Amendment to Task Order,unless this Fourth Amendment amends, adds, or modifies a provision or an Article of the Agreement, in which case, the provision or Article will be specifically referenced in this Fourth Amendment and the amendment, addition, or modification will be precisely described. This Fourth Amendment is effective on the 20" day of May 2026. WHEREAS, the Solid Waste Department desires to have new maintenance storage buildings constructed at the three transfer stations owned and operated by Monroe County; and WHEREAS,the parties executed a Task Order on July 21,2023,whereby the Consultant provided Phase I services including surveys and preliminary design for each location; and WHEREAS, the parties executed a First Amendment to the Task Order on March 20, 2024, whereby the Consultant provided Phase H services including full construction drawings, permitting assistance, and construction administration for the project; and WHEREAS, the parties executed a Second Amendment to the Task Order on August 21, 2024, whereby the Consultant provided a signed and sealed topographic survey of the building site at the Cudjoe Key Transfer Station location showing the Mean High-Water Line (MHWL) as required by the Monroe County Building Department; and WHEREAS, the parties executed a Third Amendment to the Task Order on September 10, 2025, whereby the Consultant provided open space calculations for the Cudjoe Key and Long Key Transfer Station locations as required by the Monroe County Building Department; and Page 1 of 4 WHEREAS, the Key Largo Transfer Station is the last remaining location that has yet to receive a building permit and in order to obtain the permit, the site requires additional surveying, engineering exhibits, and permitting in order to comply with the comments received from the County's Planning Department. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: 1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement, the Consultant shall provide the following services for the Key Largo Transfer Station location: a. Task A —Boundary and Topographic Survey i. The Consultant shall provide a signed and sealed Boundary and Topographic Survey of Parcel Identification Numbers 00082680-000000 and 00439500-000100. The survey shall include the following: • Recover/set boundary corners. • Collect topographic data within project area up to either the mean high-water line or mangrove line. • Location of existing visible above ground improvements and visible utilities within the project area up to either the mean high-water line or mangrove line. • The project will be based vertically on the National Geodetic Vertical Datum of 1929 (NGVD29) • The project coordinate system will be based horizontally on the North American Datum 83(1990) (NAD 83/90). b. Task B —Open Space Exhibit i. The Consultant shall review the topographic survey to determine the limits of non-open space within the existing site and create an Open Space Exhibit. The Consultant will work with the County staff to modify the exhibit to meet the needs of the site,while maintaining the allowable thresholds based on the Native area zoning. The Consultant will coordinate approval of the Open Space Exhibit with the County Planning Department prior to resubmitting the application for the building permit. c. Task C—Additional Permitting Coordination i. The Consultant shall modify existing plans based on the final approval of the Open Space Exhibit and re-submit for building permit approval. The Consultant will coordinate between County Project Manager and County Building Department to make the necessary changes to the existing plan set in order to obtain approval. Page 2 of 4 2. In accordance with Article VII, Subparagraph 7.1.1 of the Agreement,the County shall pay the Consultant a not-to-exceed amount of Thirty-Nine Thousand, Five-Hundred and 00/100 dollars ($39,500.00)paid on a percent complete basis for the following phases: a. Task A Boundary & Topo Survey - $25,000.00 lump sum paid upon receipt of signed and sealed survey and approval by the Director of Facilities and Project Management. b. Task B Open Space Exhibit - $5,500.00 lump sum paid upon completion of and submission to Monroe County Building Department and approval by the Director of Facilities and Project Management. c. Task CPermitting Coordination-$6,000.00 lump sum paid upon receipt/issuance of building permit from Monroe County Building Department and approval by the Director of Facilities and Project Management. d. Reimbursable Expenses - $3,000.00 not-to-exceed paid upon receipt of documentation and approval by the Director of Facilities and Project Management. The total not-to-exceed amount of this Task Order including the First, Second, Third, and this Fourth Amendment is Two-Hundred Thirty-Three Thousand and 00/100 dollars ($233,000.00). All other Terms and Conditions of the Agreement remain unchanged and in full force and effect. [signature page to follow] Page 3 of 4 Page 1 of 2 CERTIFICATE OF LIABILITY INSURANCE DATE ,.. 12/30/2025 , /2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT WTW Certificate Center NAME: Willis Towers Watson Insurance Services West, Inc. c/o 26 Century Blvd PHONE 1-877-945-7378 FAX 1-888-467-2378 AIC No Ext: (A/C,No): E-MAIL certificates@wtwco.corn P.O. Box 305191 ADDRESS: Nashville, TN 372305191 USA INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: National Union Fire Insurance Company of P 19445 INSURED INSURERB: Allied World Insurance Company 22730 CPH Consulting, LLC 500 West Fulton Street INSURERC: AIU Insurance Company 19399 Sanford, FL 32771 INSURERD: Allied World Surplus Lines Insurance Compa 24319 INSURERE: Lexington Insurance Company 19437 INSURER F: COVERAGES CERTIFICATE NUMBER:W43360875 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBRTYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF POLICY EXP LTR MM/DDIYYYYJ fMM1DDIYYYYJ LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE �X OCCUR DAMAGE TO RENTED 2,000,000 PREMISES Ea occurrence $ A MED EXP(Any one person) $ 10,000 Y Y 042670158 12/31/2025 12/31/2026 PERSONAL&ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 X POLICY❑ PRO ❑ LOC PRODUCTS-COMP/OP AGG $ 4,000,000 JECT OTHER: $ AUTOMOBILE LIABILITY COMBINEDSINGLELIMIT $ 5,000,000 Ea accident X ANY AUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED Y Y 042670159 12/31/2025 12/31/2026 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident B X UMBRELLALIAB X OCCUR EACH OCCURRENCE $ 51000,000 EXCESS LIAB CLAIMS-MADE Y 0314-9729 12/31/2025 12/31/2026 AGGREGATE $ 5,000,000 DED X RETENTION$ 10,000 $ WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER C ANYPROPRIETOR/PARTNER/EXECUTIVE YIN E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? No NIA Y 042670162 12/31/2025 12/31/2026 1,000,000 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ D Professional Liab incl Pollution 0313-8987 12/31/2025 12/31/2026 Each Claim Limit $5,000,000 Policy Aggregate $5,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) SEE ATTACHED AP 5M T CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. MONROE COUNTY BOCC INSURANCE COMPLIANCE AUTHORIZED REPRESENTATIVE PO BOX 100085 - FX DULUTH, GA 30096 ...._.....I._, .r_....._.._...m._................ ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD SR ID: 29127467 BATCH: 4258614 AGENCY CUSTOMER ID: LOC#: ACoR" ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED Willis Towers Watson Insurance Services West, Inc. CPH Consulting, LLC 500 West Fulton Street POLICY NUMBER Sanford, FL 32771 See Page 1 CARRIER NAIC CODE See Page 1 See Page 1 EFFECTIVE DATE: See Page 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance MONROE COUNTY BOCC IS AN ADDITIONAL INSUREDS WITH REGARDS TO GENERAL & AUTO LIABILITY WHEN REQUIRED BY WRITTEN CONTRACT. A WAIVER OF SUBROGATION APPLIES IN FAVOR OF THE CERTIFICATE HOLDER FOR ALL POLICIES WHEN REQUIRED BY WRITTEN CONTRACT AND ALLOWED BY STATE LAW. INSURER AFFORDING COVERAGE: National Union Fire Insurance Company of Pittsburgh NAIC#: 19445 POLICY NUMBER: 042670160 EFF DATE: 12/31/2025 EXP DATE: 12/31/2026 TYPE OF INSURANCE: LIMIT DESCRIPTION: LIMIT AMOUNT: Auto Liability - MA Combine Single Limit $5,000,000 Any Auto Each Accident INSURER AFFORDING COVERAGE: AIU Insurance Company NAIC#: 19399 POLICY NUMBER: 042670161 EFF DATE: 12/31/2025 EXP DATE: 12/31/2026 TYPE OF INSURANCE: LIMIT DESCRIPTION: LIMIT AMOUNT: Workers Compensation (WI) E.L. EACH ACCIDENT $1,000,000 & Employers Liability E.L. DISEASE - E.A. EMP $1,000,000 Per Statute E.L. DISEASE-POL LMT $1,000,000 INSURER AFFORDING COVERAGE: Lexington Insurance Company NAIC#: 19437 POLICY NUMBER: 012147867 EFF DATE: 12/31/2025 EXP DATE: 12/31/2026 TYPE OF INSURANCE: LIMIT DESCRIPTION: LIMIT AMOUNT: Excess Liability Each Occurrence $5,000,000 excess of $5,000,000 ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SR ID: 29127467 BATCH: 4258614 CERT: W43360875