11/19/2003 Agreement
GRANT -IN-AID AGREEMENT FOR CHILD DEPENDENCY
for Monroe County, Florida
This Agreement is made between the Justice Administrative Commission (the "JAC"), and the
Monroe Board of County Commissioners (the "Grantee") on behalf of the Sixteenth Judicial
Circuit (the "Circuit") as Grant Manager. The parties agree that:
A. The JAC will pay the Grantee for expenditures made by the County Government in an amount
not to exceed $40,028.40 for the period beginning July 1, 2003 and ending June 30, 2004.
1. Payments will be disbursed quarterly upon receipt of properly completed reports noted in
B(I) below.
B. The Grantee will use grant monies provided under this Agreement to assist in the payment of
costs incurred for Dependency Counsel in accordance with 39.013 (11), F. S.
1. The Grantee will submit quarterly Dependency Court Representation Reports to the JAC
no later than the 25th of the next month following the end of the quarter.
2. The Grantee will not use grant funds for lobbying the Florida Legislature, the judicial
branch, or a state agency.
C. The Grantee, as a "Recipient" of state funds, will comply with the Florida Single Audit Apt,
section 215.97, Florida Statutes, as follows:
1. In the event that the Recipient expends a total amount of State awards equal to or in
excess of $300,000 in the Recipient's fiscal year, the Recipient must have a State
single or project-specific audit for such fiscal year in accordance with section 215.97,
Florida Statutes, and applicable rules of the Executive Office of the Governor, the
Comptroller and the Auditor General. Applicable rules of the Executive Office of the
Governor, the Auditor General, and Comptroller, and other information pertaining to
the Florida Single Audit Act can be found at
http://www.fsaa.state.fl.us/statutes.asp#C
2. The Catalog of State Financial Assistance (CSF A) establishes that state funds were
awarded to the Recipient through the Justice Administrative Commission. The CSF A
number for this grant is 21.001. Information from the CSFA can be found at
http://www.[saa.state.fl.us/statutes.asp#C
3. In determining the State awards expended in its fiscal year, the Recipient shall
consider all sources of State awards, including State funds received from the Justice
Administrative Commission, except that State awards received by a nonstate entity
for Federal program matching requirements shall be excluded from consideration.
4. The Recipient shall ensure that the audit complies with the requirements of section
215.97(7), Florida Statutes, and the State Projects Compliance Supplement. The State
Projects Compliance Supplement can be found at
http://www.fsaa.state.f1.us/statutes.asp#C. Compliance includes submission ofa
reporting package as defined by section 215.97(2)(d), Florida Statutes.
5. Ifthe Recipient expends less than $300,000 in State awards in its fiscal year, an audit
conducted in accordance with the provisions of section 215.97 is not required. Audit
costs may not be charged to state projects when the Recipient expends less than
$300,000 in State awards.
6. Unless prohibited by law, the cost of an audit required by section 215.97 is an
allowable charge to a state project. However, charges to state projects should be
limited to those incremental costs incurred by the Recipient as a result of the audit
requirements of section 215.97 in relation to other audit requirements. The Recipient
should allocate the incremental costs to all state projects for which it expended state
financial assistance.
7. The Recipient shall submit copies of reporting packages required by section 215.97 to
each of the following:
a. The Justice Administrative Commission at the following address:
Attn: Roy Neel, Accounting Director
P.O. Box 1654
Tallahassee, FL 32302
b. The Auditor General at the following address:
State of Florida Auditor General
Room 574, Claude Pepper Building
111 West Madison Street
Tallahassee, FL 32302-1450
8. The Recipient shall retain sufficient records demonstrating compliance with the terms
of this Agreement for a period of 4 years from the date the audit report is issued, and
shall allow the JAC access to such records upon request. The Recipient shall ensure
that audit working papers are made available to the JAC upon request for a period of
4 years from the date the audit report is issued, unless extended in writing by the JAC.
9. Pursuant to section 215.97, the JAC, the Auditor General and other state officials may
conduct additional audits or evaluations of state financial assistance provided to the
Recipient under this Agreement.
D. This Agreement is subject to the following terms and conditions:
1. The JAC's obligation to pay the Grantee is contingent upon the availability of state
funds lawfully appropriated for the purposes stated in Paragraphs A & B.
2. The Grantee will maintain all records made or received in conjunction with this
Agreement in accordance with Rule 2.051, Florida Rules of Judicial Administration.
3. In providing, or contracting to provide, services, programs or activities, maintaining
facilities, and otherwise performing obligations under this Agreement, the Grantee
and Grant Manager will comply with the Americans with Disabilities Act, the Civil
Rights Act of 1964, as amended, the Florida Civil Rights Act of 1992 and any other
federal or state law that prohibits discrimination on the basis of race, color, national
origin, religion, sex, age, marital status, or handicap.
4. If, in the judgment of the JAC, the Grantee for any reason fails to comply with the
terms ofthis Agreement, the JAC will have the right to terminate the Agreement on
30 days written notice by certified mail. In the event oftermination, the Grantee will
return to the JAC all grant funds, except those expended in compliance with this
Agreement, for reversion to the Grants and Donations Trust Fund unallocated.
This Agreement constitutes the entire understanding of the parties. All modifications to the
Agreement must be in writing. This Agreement is effective on the date of execution and will
terminate on June 30, 2004.
STATE OF FLORIDA
JUSTICE ADMINISTRATIVE COMMISSION
GRANTEE
BOARD OF COUNTY COMMISSIONERS
MONROE COUNTY
Sig.ved by:
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Name: Roy L. Neel
Signed by:
Title: Chief Judge, Sixteenth Judicial Circuit
Date: J 0 . ;L '( . () 3
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Name: ().. V N4J-5!N
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Title:
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Title: Director, Finance & Accounting
Justice Administrative Commission
Date: 10/27/03
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GRANT MANAGER
SIXTEENTH JUDICIAL CIRCUIT
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