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HomeMy WebLinkAboutItem C07 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Michelle Lincoln,District z The Florida. Keys Mayor Pro Tem David Rice,District 4 p Craig Cates,District 1 James K. Scholl,District 3 - Holly Merrill Raschein,District 5 Regular Meeting June 10, 2026 Agenda Item Number: C7 26-11088 BULK ITEM: Yes DEPARTMENT: Information Technology TIME APPROXIMATE: NO STAFF CONTACT: Alan MacEachern AGENDA ITEM WORDING: Approval of a 3 year support and maintenance contract for $49,654.29 (invoiced annually at $16,551.43) with AVI-SPL LLC for maintenance on the audio visual components of the EOC. ITEM BACKGROUND: The EOC is our most technically advanced Audio Visual building both in the number of devices as well as in the complexity of its design—with more than 30 rooms and more than 200 devices requiring support. Conference Room 222 7280 Overseas Highway Marathon,FL 33050 Conference Room 223 7280 Overseas Highway Marathon,FL 33050 Conference Room 224 7280 Overseas Highway Marathon,FL 33050 Conference Room 225 7280 Overseas Highway Marathon,FL 33050 Conference Room 226 7280 Overseas Highway Marathon, FL 33050 DISPATCH DIRECTOR 232 7280 Overseas Highway Marathon, FL 33050 Dispatch Room 7280 Overseas Highway Marathon, FL 33050 Dispatch Supervisor 230 7280 Overseas Highway Marathon, FL 33050 EOC Command Conference Room 247 7280 Overseas Highway Marathon, FL 33050 ICC 219 7280 Overseas Highway Marathon,FL 33050 Office Room 208 7280 Overseas Highway Marathon, FL 33050 Office Room 210 7280 Overseas Highway Marathon, FL 33050 Office Room 211 7280 Overseas Highway Marathon,FL 33050 Office Room 212 7280 Overseas Highway Marathon,FL 33050 Office Room 213 7280 Overseas Highway Marathon,FL 33050 Office Room 214 7280 Overseas Highway Marathon, FL 33050 Office Room 215 7280 Overseas Highway Marathon,FL 33050 Office Room 280 7280 Overseas Highway Marathon,FL 33050 Office Room 281 7280 Overseas Highway Marathon, FL 33050 Office Room 282 7280 Overseas Highway Marathon, FL 33050 Office Room 283 7280 Overseas Highway Marathon, FL 33050 Office Room 284 7280 Overseas Highway Marathon, FL 33050 Office Room 285 7280 Overseas Highway Marathon,FL 33050 Office Room 286 7280 Overseas Highway Marathon,FL 33050 Office Room 287 7280 Overseas Highway Marathon,FL 33050 Press Briefing 203 7280 Overseas Highway Marathon, FL 33050 Seating Area 262 7280 Overseas Highway Marathon,FL 33050 Sleep Room 251 7280 Overseas Highway Marathon,FL 33050 Sleep Room 254 7280 Overseas Highway Marathon,FL 33050 Time Out Room 264 7280 Overseas Highway Marathon,FL 33050 Given the building's importance and use, this support and maintenance contract is the best approach to keeping it up to date and always available. PREVIOUS RELEVANT BOCC ACTION: None INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATION Approve DOCUMENTATION: FINANCIAL IMPACT: Effective Date: 06/01/2026 Expiration Date: 05/31/2029 Total Dollar Value of Contract: $49,654.29 Total Cost to County: $49,654.29 Current Year Portion: $16,551.43 Budgeted: Yes Source of Funds: Ad Valorem CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: County Match: Insurance Required: MEMORANDUM MONROE COUNTY INFORMATION TECHNOLOGY To: Purchasing From: Alan MacEachern Director of Information Technology Date: Monday, May IIth, 2026 RE: AVI Maintenance For EOC—2026- 2029 AVI-SPL LLC is the company that architected, installed and configured all of the Audio Visual components at the Marathon EOC (all components in the ICC plus breakout rooms and secondary conference areas). AVI- SPL LLC has offered Monroe County an extended warranty for the AV Technology implemented in that location — both support on the components involved as well as the custom coding and configuration to connect and control all of the various pieces of equipment. This maintenance ($49,654.29 for 3 years) needs approval to be purchased following the sole source provision of our purchasing policy. Page 24, Chapter 7 Exclusions 2.b: Where the procurement itself, due to the nature of the goods or services (i.e. in order to obtain conformity to existing contracted goods or services, in order to avoid the loss of warranty coverage, proprietary licensing, equipment capability, etc.), dictates sole source acquisition, the Requesting Department shall provide written justification as to the sole source nature of the procurement. Justification: AVI-SPL, LLC is the owner and entity that created of the software configuration that controls our audio visual equipment in the new EOC, and thus has unique expertise and knowledge of the system that other contractors would not. It would thus require additional time and expense to contract with a new contractor, who would have to learn the system. In addition, the current warranty on the software may be extended by the original supplier AVI, but might not be available if a new contractor were chosen to provide maintenance services going forward as the new contractor was not the original installer/provider and thus would be unable to provide a warranty to the county for a 3rd party software component I.T. would like to request approval for this purchase. Thank you for your time and consideration. Best Regards, Digitally signed by Alan Alan MacEachern MacEachern Date:2026.05.11 1328:29-04'00' Alan MacEachern IT Director Monroe County BOCC Information Technology 102050 Overseas Highway, MM 102.5 Key Largo, FL 33037 Proposal Prepared For: Monroe County Florida Mr.Jethon Williams �iINN "" � /Ilrlf/,✓� ,mw;mmn�J r �I I j1" 1ND "" /%ii, I rrrrfrrl/rnr 9 ` i m/ f, r rr rn, i AV1443*9��/, ,SPL AVI-SPL LLC www.avispl.com Prepared By: Stacey Thompson stacey.thompson@avispl.com 813-940-8452 Proposal No: 477624 Date: 5/12/2026 Confidential 5/12/2026 Page 1 MaintenanceGlobal Support and 1 �m )VJr AVI SPL's Global Support and Maintenance services relieve you of `��`"r the day-to-day burden of maintaining your collaboration technology estate keeping your teams connected, and concentrated on 'o delivering business value. , m Our Elite services give you an extra level of onsite responsiveness .... and support with: * Unlimited onsite support M-F,8am-5pm* ti * Unlimited remote help desk support- available globally 24x7x365 * Facilitation of manufacturer repair or replacement - let us navigate our warrant terms programs g Y Y * Software and firmware updates managed remotely for covered assets �� � //////%�� Centers O�UII�I�n�gFt�1' I���d�lu�lmmlllllllmiiiimiiu � � '�i i VI-Sisl..L's Silolal Sup"Ipolft Operations Centers GSOCs tdetivem live (help desk support 24x7x 165. p w Offering qulck and efficient email, hone, and portal conirnuoscations options. Time GSOCs will,diagnose ,a problem, i mpltermment a repair remotely, or escalate to a specialist:. p 7 Repair/Replacement Facilitation-Some equipment may be repairable or replaced at no charge under the manufacturer's warranty policy.Labor for onsite installation of parts covered under manufacturer warranty may be subject to our current standard time and material rates.The help desk will assist in arranging the return of the defective equipment to the manufacturer for service/replacement as applicable. Software Updates and Upgrades-Access to the help desk for customer-initiated software updates and upgrades remotely available per manufacturer recommendation.Updates are provided on a fix or fail basis.Once an issue is reported,the remote help desk coordinates with you and the manufacturer to determine the best course of action.If a specialist or a programmer,onsite help,or any other labor is required,additional charges may apply at the applicable rate for those services. Unlimited Onsite Support-available Monday through Friday,8 a.m.- 5 p.m.",excluding company holidays,with travel included.Where applicable,AVI-SPL will provide a two-business day onsite response following the help desk's determination that an onsite dispatch is needed. "Local standard time excluding AVI-SPL published holidays.For customers in the Middle East,services will be provided Sunday through Thursday from 8 a.m.-5 a.m.local standard time,excluding United Arab Emirates(UAE)national holidays. Confidential 5/12/2026 Page 2 AV14C$>SPL This Proposal together with AVI-SPL's General Terms and Conditions located at https://avispL.com/terms-of-use/, and the attached Addendum entitled "Addendum Monroe County Contract Terms and Conditions", hereinafter "Addendum"which is incorporated herein by this reference (collectively the "Agreement"), constitutes Monroe County's Revised Proposal Acceptance and Terms (the "County Terms") in response to the Proposal and General Terms and Conditions submitted by AVI-SPL LLC ("AVI-SPL" or "Seller"), and is the entire agreement between AVI-SPL LLC ("Seller", "AVI-SPL", "we", "us", "our")and the buyer/customer identified in the Proposal ("Buyer", "Customer", "Client", "you", "your")with respect to its subject matter and supersedes all prior and contemporaneous agreements, representations and understandings of the Parties, written or oral. The Monroe County Board of County Commissioners ("County" or "Buyer")and AVI-SPL agree that the complete Agreement between the parties consists of the following documents, listed in order of precedence in the event of conflict: • FIRST: This Revised Proposal Acceptance and Terms (County Terms); • SECOND: The Addendum Monroe County Contract Terms and Conditions ("Monroe County Addendum"), attached hereto as Exhibit A and incorporated herein by reference; • THIRD: The AVI-SPL Proposal/Quote for the specific Products and/or Services ("Proposal"); and • FOURTH: AVI-SPL's General Terms and Conditions, as attached hereto as Exhibit B in the version current as of the Effective Date above ("AVI-SPL GTC"), solely to the extent not superseded by the foregoing documents. In the event of any conflict between these documents, the higher-ranked document controls. The Monroe County Addendum supersedes and takes precedence over the AVI-SPL GTC in all respects. AVI-SPL's General Terms and Conditions are incorporated as a fixed exhibit only. The version of AVI-SPL's General Terms and Conditions attached as Exhibit B is fixed as of the Effective Date and may not be unilaterally amended by AVI-SPL. Any subsequent changes to AVI- SPL's online terms of use shall have no effect on this Agreement. I ;II ' hm,,N,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Payment terms are Net 30 Days from the date of invoice unless otherwise specified in the Proposal. Any support and maintenance services and remote managed services non-recurring charges outlined within this Proposal will be invoiced in full upon the earlier of customer's issuance of a purchase order and customer's signature below. Any on-site managed services and remote managed services monthly recurring charges outlined in this Proposal will be invoiced monthly. All fees and payments outlined in this Proposal are in US Dollars and all billing and payment shall be made in US Dollars. Purchase orders should be addressed to AVI-SPL LLC Coverage in the amount of $49,654.29 *any and all applicable taxes will be included upon invoicing Buyer Acceptance Buyer Legal Entity: Buyer Authorized Signature: Buyer Authorized Signatory Name: Buyer Authorized Signatory Title: Date: Confidential 5/12/2026 Page 3 AVIIrrG//I/OORID/�G O qll/lllrii irrri p �r„ 6301 Benjamin Road, Suite 101 Prepared by: Stacey Thompson Tampa, FL 33634 Date Prepared: 05/12/26 Tel. 866.708.5034 Proposal#: 477624 www.avispl.com Proposal Valid Until: 7/11/2026 1 1111 111 1 1�11 11 °se Emergency Operations Center: 7250 Overseas Highway Elite-Emergency Operations Center:Roorr 1 Rooms on Appendix A Marathon,FL 33050 6/15/2026 6/14/2029 1 AVIELITERM AppendixA Annual Preventative Maintenance:Rooms on 7280 Overseas Highway Preventative Maint.-Annual Preventati, Z AppendixA Marathon,FL 33050 6/15/2026 6/14/2029 1 CCA2001OPT Maintenance:Rooms on Appendix A NOTES: Annual Billing Schedule:3-year term Year 1:$16,551.43 Due Upon Receipt Year 2:$16,551.43 Due 6/15/27 Year 3:$16,551.43 Due 6/15/28 1 rr's Eobre Dow.urrerer.'r't:orr,,'1 o i' K �,1 VV P" p p..;:"�,re the psrYopl f"Ey of „i 1f,,'p.SPI 11.ti;"t LM,Pir��'P"P,!;�t4rpr �f"'pd,",°`t�icPMdudl�N`d'':p"�+nlllR,1�,,"�',icou`I��PW.�'h"P:Pa�Pts�"�P"'!R'; ad:N1r�"+; ft`,ilp"P'1:ki' r tYF,'�"grMMdh�Ife;;DR&pPrrk+"f,";1,.outo1;ra:J�e"nYfu1+':':u Y h!YFr!"^f!,„t ficnt`I4!r.NY"uqq:"'11'".f^, 'r:rM.the..,ofr!'I' `al.PM' r si_'cit dIcvmm,,trabmj 1sd"4111kmt:+ v"c apW,fWMt."^,and.1N W be i'McIdfn t':,` not bei;copoh:,d,„rfi1 ;g1bwr4°dowi,1Bsrlof ;i ilffY'N 1A'P NoW Nw"",tTfuii`vvf"lPf.en i^,/aP?1:6whorR"ei, r prgr"":'6c'MN otfv+'o' IwP+'1.. V y'op'pyrh7ht`1L'"p SPI f 1 C, 118 f,'ghhfs Ho^w"r3ry ^d Confidential 5/12/2026 MENNEENINNEENNIM Conference Room 222 7280 Overseas Highway Marathon, FL 33050 Conference Room 223 7280 Overseas Highway Marathon, FL 33050 Conference Room 224 7280 Overseas Highway Marathon, FL 33050 Conference Room 225 7280 Overseas Highway Marathon, FL 33050 Conference Room 226 7280 Overseas Highway Marathon, FL 33050 DISPATCH DIRECTOR 232 7280 Overseas Highway Marathon, FL 33050 Dispatch Room 7280 Overseas Highway Marathon, FL 33050 Dispatch Supervisor 230 7280 Overseas Highway Marathon, FL 33050 EOC Command Conference Room 247 7280 Overseas Highway Marathon, FL 33050 ICC 219 7280 Overseas Highway Marathon, FL 33050 Office Room 208 7280 Overseas Highway Marathon, FL 33050 Office Room 210 7280 Overseas Highway Marathon, FL 33050 Office Room 211 7280 Overseas Highway Marathon, FL 33050 Office Room 212 7280 Overseas Highway Marathon, FL 33050 Office Room 213 7280 Overseas Highway Marathon, FL 33050 Office Room 214 7280 Overseas Highway Marathon, FL 33050 Office Room 215 7280 Overseas Highway Marathon, FL 33050 Office Room 280 7280 Overseas Highway Marathon, FL 33050 Office Room 281 7280 Overseas Highway Marathon, FL 33050 Office Room 282 7280 Overseas Highway Marathon, FL 33050 Office Room 283 7280 Overseas Highway Marathon, FL 33050 Office Room 284 7280 Overseas Highway Marathon, FL 33050 Office Room 285 7280 Overseas Highway Marathon, FL 33050 Office Room 286 7280 Overseas Highway Marathon, FL 33050 Office Room 287 7280 Overseas Highway Marathon, FL 33050 Press Briefing 203 7280 Overseas Highway Marathon, FL 33050 Seating Area 262 7280 Overseas Highway Marathon, FL 33050 Sleep Room 251 7280 Overseas Highway Marathon, FL 33050 Sleep Room 254 7280 Overseas Highway Marathon, FL 33050 Time Out Room 264 7280 Overseas Highway Marathon, FL 33050 Addendum Monroe County Contract Terms and Conditions The Monroe County Board of County Commissioners(herein after"County")and AVI-SPL,LLC(herein after "Contractor")agree as set forth below. The County and Contractor hereby enter into this addendum to modify any Agreement,Proposal/Quote or Estimate offered by CONTRACTOR for the good or services to be provided(herein after referred to as Agreement") and agrees to the following: This Agreement includes and incorporates the Contractor's Agreement, Proposal/Quote, Terms and Conditions as applicable and this Addendum. To the extent that any terms conflict, the language as set forth in this Addendum shall supersede any other terms and shall be binding. The terms and conditions as set forth below are imposed in accordance with Florida Law and Monroe County Code. Payment: Payment will be made in accordance with the Local Government Prompt Payment Act, 218.70, Florida Statutes. Payments due and unpaid under the Agreement shall bear interest pursuant to the Local Government Prompt Payment Act. Contractor shall submit to the County invoices with Supporting documentation that are acceptable to the Monroe County Clerk of Court and Comptroller (Clerk). Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules, and regulations as may govern the Clerk's disbursal of funds. If the Agreement is a multi-year agreement,the County's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Monroe County Board of County Commissioners. This Agreement shall not exceed $100,000.00 unless it is approved by the Monroe County Board of County Commissioners. Any automatic renewal is subject to a not to exceed amount of$100,000.00 unless the Monroe County Board of County Commissioners gives prior approval of an agreement more than $100,000.00. In accordance with Monroe County Code Sec. 2-58, the County Administrator is authorized to sign agreements when the total cumulative value of the contract does not exceed$100,000.00. The County reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the right to pursue a claim for violation of the County's False Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. Termination: The County may terminate this Agreement for cause should Contractor fail to perform. Prior to termination for cause,the County shall provide Contractor with seven(7) calendar days' written notice and provide the Contractor with an opportunity to cure the breach that has occurred. If the breach is not cured, the Agreement will be terminated for cause. If the County terminates this Agreement, County shall pay Contractor the sum due for work performed under this Agreement prior to termination,unless the cost of completion to the County exceeds the funds remaining in the contract;however,the County reserves the right to assert and seek an offset for damages caused by the breach. The County may terminate this Agreement for convenience, at any time, upon thirty (30) days' written notice to Contractor. If the County terminates this Agreement,County shall pay Contractor the sum due for work performed prior to termination, unless the cost of completion of the remaining work under the Agreement exceeds the funds remaining in the contract. 1 Maintenance of Records: Contractor shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives, shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for five years following the termination of this Agreement. If an auditor employed by the County or the determines that monies paid to Contractor pursuant to this Agreement were spent for purposes not authorized by this Agreement, Contractor shall repay the monies together with interest calculated pursuant to Sec. 55.03; FS, running from the date the monies were paid to Contractor. Governing Law, Venue, Interpretation, Costs, and Fees: This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the County and Contractor agree that venue shall lie in the appropriate court or before the appropriate administrative body the 16 h Judicial Circuit in and for Monroe County,Florida. This Agreement shall not be subject to arbitration. Attorney's Fees and Costs: The Parties agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and court costs,as an award against the non-pre prevailing party, and shall include attorney's fees and courts costs in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. Nondiscrimination: The Parties agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order.The Parties agree to comply with all Federal and Florida statutes,and all local ordinances,as applicable, relating to nondiscrimination. These include but are not limited to: 1)Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss.1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101- 6107)which prohibits discrimination on the basis of age;5)The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527(42 USC ss. 690dd-3 and 290ee-3),as amended,relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as maybe amended from time to time,relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion,national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. Public Records Compliance: Contractor must comply with Florida public records laws,including but not limited to Chapter 119,Florida Statutes and Section 24 of article I of the Constitution of Florida. The County and Contractor shall allow and permit reasonable access to,and inspection of,all documents,records,papers,letters or other"public record" materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and Contractor in conjunction with this contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this provision by Contractor. Failure of Contractor to abide by the terms of this provision shall be deemed a material breach of 2 this contract and the County may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party,be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. Contractor is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. The Agreement is a Public Record under Chapter 119, Florida Statutes. The parties agree to comply with Chapter 119,Florida Statutes. Sovereign Immunifyind Non-Waiver of Immunity: The County s indemnification is limited and subject to the sovereign immunity provisions of Sec. 768.28, Florida Statutes. Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the County and Contractor in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage,nor shall any contract entered into by the County be required to contain any provision for waiver. Nothing contained herein is intended, nor may it be construed,to waive County's rights and immunities under the common law or Section 768.28,Florida Statutes, as amended from time to time; nor will anything included herein be construed as consent to be sued by any third parties in any matter arising out of this Agreement Non-Reliance by Non-Parties: No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the County and the Contractor agree that neither the County nor the Contractor or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities,have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. No Personal Liability: No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. Statutory Requirements and Notices relating to Unauthorized Employment and Subcontracts: E-Verify System: In accordance with F.S. 448.095, Any Contractor and any subcontractor shall register with and shall utilize the U.S. Department of Homeland Security's L-Verify system to verify the work authorization status of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Hol'l'icland Sceurity's L-Verify system to verify the work authorization status of all new employees hired by the subcontractor during the Agreement term. Any subcontractor shall provide an affidavit stating that the subcontractor does not employ, contract with, or subconstruct with an unauthorized alien. Contractor shall comply with and be subject to the provisions of F.S. 448.095 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid,proposal,or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids,proposals,or replies on leases of real property to a public entity;may not be awarded or perforin work as a Contractor,supplier,subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, F.S., for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. Scrutinized Companies: Contractor certifies that it is not on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel. Pursuant to section 287.135,F.S., the Department may immediately terminate 3 this Agreement at its sole option if the Contractor is found to have submitted a false certification; or if the Contractor is placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the Agreement. If this Agreement is for more than one million dollars, the Contractor certifies that it is also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in section 287.135,F.S. Pursuant to section 287.135,F.S.,the Department may immediately terminate this Agreement at its sole option if the Contractor is found to have submitted a false certification;or if the Contractor is placed on the Scrutinized Companies with Activities in Sudan List, or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria during the term of the Agreement. As provided in subsection 287.135(8), F.S., if federal law ceases to authorize these contracting prohibitions, then they shall become inoperative. Disclosure of Gifts from Foreign Sources: If this Agreement is $100,000 or more, Contractor shall disclose to County any current or prior interest of any contract with, or any grant or gift received from a foreign country of concern, as defined in section 286.101, F.S., if such interest, contract, or grant or gift has a value of$50,000 or more and such interest existed at any time or such contract or grant or gift was received or in force at any time during the previous 5 years. Such disclosure shall include the name and mailing address of the disclosing entity, the amount of the contract or grant or gift or the value of the interest disclosed,the applicable foreign country of concern and,if applicable,the date of termination of the contract or interest, the date of receipt of the grant or gift, and the name of the agent or controlled entity that is the source or interest holder. If the disclosure requirement is applicable as described above,then within 1 year before applying for any grant, Contractor must also provide a copy of such disclosure to the State of Florida Department of Financial Services. Suspended Person/Business Entity Sec. 2-347(l),Monroe County Code: In accordance with Monroe County Code See. 2-347(1),the Contractor hereby swears and affirms that it is not a suspended person or business entity. The employment of a suspended person/business entity is a material breach of the county/contractor contract and entitles the County,in its discretion, to terminate the contract with no further liability to the Contractor beyond payment of the portion of the contract price that may be due for work satisfactorily completed up to the date of termination. Indemnification&Hold Harmless:Notwithstanding any minimum insurance requirements prescribed elsewhere in this Agreement,the Contractor shall defend, indemnify, and hold the County, and the County's elected and appointed officers and employees,harmless from and against any claims, actions or causes of action, any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine,penalty or business interruption, and any costs or expenses that may be asserted against,initiated with respect to, or sustained by, any indemnified party by reason of, or in connection with: (A) any activity of the Contractor or any of its employees, agents, contractors or other invitees during the term of this Agreement; (B)the negligence or recklessness,intentional wrongful misconduct, errors or other wrongful act or omission of the Contractor or any of its employees, agents, sub-contractors or other invitees; or (C)the Contractor's default in respect of any of the obligations that it undertakes under the terms of this Agreement. This section will survive the expiration of the term of this Agreement or any earlier termination of this Agreement. Insurance: At all times during the term of this Agreement(including any extensions thereof), Contractor shall maintain the insurance as specified in this section. In the event Contractor fails to maintain all insurance required by this section, County reserves the right to immediately terminate this Agreement or suspend all work until the required insurance has been reinstated. Delays in completion of the work resulting from Contractor's failure to maintain required insurance shall not cause the extension of any deadlines specified in this Agreement, and Contractor agrees to indemnify and hold harmless the County for any and all increases in cost resulting from such 4 delay. Contractor shall maintain the following coverage: • Commercial General Liability: Contractor's insurance policy shall cover, at a minimum,premises operations,personal injury(including death),property damage,products & completed operations, and blanket contractual liability.If coverage is provided on a Claims Made basis, Contractor's policy must provide for claims filed during the term of this Agreement, and for twelve(12)months after its termination or expiration. Contractor's policy shall be endorsed to name Monroe County Board of County Commissioners as Additional Insured. The minimum limits acceptable are: $300,000 Combined Single Limit(CSL) • Business Auto Liability: Contractor's insurance policy shall provide coverage for all owned,non-owned, and hired vehicles used in the performance of work under this Agreement. Contractor's policy shall be endorsed to name Monroe County Board of County Commissioners as Additional Insured. The minimum acceptable limit is: $300,000 Combined Single Limit(CSL). If Split Limits are provided,the minimum acceptable limits are: $200000 per person; $300,000 per Occurrence; $100,000 Property Damage. • Worker's Compensation: Contractor's insurance policy shall reflect coverage and limits sufficient to meet requirements of Chapter 440,Florida Statutes. Prior to commencement of work under this Agreement, Contractor shall provide to the County Risk Manager satisfactory evidence of the required insurance,which may be an Certificate of Insurance or a copy of the insurance policy. The County reserves the right to request a certified copy of Contractor's insurance policy. Any deviation from the insurance requirements specified herein must be approved by the County's Risk Manager on an approved Insurance Waiver Form. Insurance Waivers may be requested from the Risk Management Department: Tel: (305) 292-3470; Eml: risk management(&monroecounty-fl.,-ov. COUNTY FORMS: By signing this Agreement, Contractor has sworn or affirmed to the following requirements as set forth in the Public Entity Crime Statement, Ethics Statement, Vendor Certification Regarding Scrutinized Companies List and Affidavit Attesting To Noncoercive Conduct For Labor Or Services as set forth in more detail in this Agreement. PUBLIC ENTITY CRIME STATEMENT: Contractor certifies and agrees that Contractor nor any Affiliate has been placed on the convicted vendor list within the last 36 months. In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid, proposal or reply on contracts to provide any goods or services to a public entity, may not submit a bid,proposal or reply on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids, proposals or replys on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, Contractor or subcontractor under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes,for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By signing this Agreement, Contractor represents that the execution of this Agreement will not violate the Public 5 Entity Crimes Act (Section 287.133, Florida Statutes). Violation of this section shall result in termination of this Agreement and recovery of all monies paid hereto, and may result in debarment from County's competitive procurement activities. In addition to the foregoing, Contractor further represents that there has been no determination,based on an audit, that it or any subcontractor has committed an act defined by Section 287.133, Florida Statutes,as a"public entity crime"and that it has not been formally charged with committing an act defined as a"public entity crime"regardless of the amount of money involved or whether Contractor has been placed on the convicted vendor list. Contractor will promptly notify the County if it or any subcontractor is formally charged with an act defined as a "public entity crime" or has been placed on the convicted vendor list. ETHICS CLAUSE: By signing this Agreement, Contractor warrants that he/it has not employed,retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 0 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010- 1990. For breach or violation of this provision the County may, in its discretion,terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission,percentage, gift, or consideration paid to the former County officer or employee. VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS: Contractor agrees and certifies compliance with the following: Section 287.135,Florida Statutes prohibits a Contractor from bidding on, submitting aproposal for,or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal,the Contractor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725,Florida Statutes, or is engaged in a Boycott of Israel. Section 287.135, Florida Statutes, also prohibits a Contractor from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of$1,000,000 or more, if the Contractor/company is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Lists which were created pursuant to s. 215.473,Florida Statutes, or is engaged in business operations in Cuba or Syria and is not on the State Board of Administration's"Scrutinized List of Prohibited Companies"available under the quarterly reports section at https://www.sbafla.com/reporting/. As the person authorized to sign on behalf of Contractor,I hereby certify that the Contractor identified above is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel and for Projects of $1,000,000 or more is not listed on either the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism List, or engaged in business operations in Cuba or Syria or on the Scrutinized List of Prohibited Companies. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject Contractor to civil penalties, attorney's fees, and/or costs. I further understand that any contract with the County may be terminated, at the option of the County, if the Contractor is found to have submitted a false certification or has been placed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel or placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism List or been engaged in business operations in Cuba or Syria or on the Scrutinized List of Prohibited Companies. Note: The List are available at the following Department of Management Services Site: http://www.dms.myflorida.com/business_operations/state purchasing/vendor information/convicte d sus ended di5scrn��flnmLr:da. r c��mgrnannas v�odor 1ists NON-COLLUSION AFFIDAVIT: Contractor by signing this Agreement, according to law on my oath, and under penalty of perjury,depose and say that the person signing on behalf of the firm of Contractor,the bidder making the Proposal for the project described in the Scope of Work and that I executed the said proposal with 6 full authority to do so; the prices in this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly,to any other bidder or to any competitor; and no attempt has been made or will be made by the bidder to induce any other person,partnership or corporation to submit,or not to submit, a bid for the purpose of restricting competition; the statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR SERVICES: CONTRACTOR is required to provide an affidavit under penalty of perjury attesting that CONTRACTOR does not use coercion for labor or services in accordance with Section 787.06, Florida Statutes. As defined in Section 787.06(2)(a), coercion means: 1. Using or threating to use physical force against any person; 2. Restraining, isolating, or confining or threating to restrain, isolate, or confine any person without lawful authority and against her or his will; 3. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or service are not respectively limited and defined; 4. Destroying,concealing,removing, confiscating,withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person; 5. Causing or threating to cause financial harm to any person; 6. Enticing or luring any person by fraud or deceit;or 7. Providing a controlled substance as outlined in Schedule I or Schedule II of Section 893.03 to any person for the purpose of exploitation of that person. As a person authorized to sign on behalf of CONTRACTOR,I certify under penalties of perjury that CONTRACTOR does not use coercion for labor or services in accordance with Section 787.06.Additionally, CONTRACTOR has reviewed Section 787.06,Florida Statutes, and agrees to abide by same. &l9k1tfP&WSVP,General Digitally signed by Lauren Fenno SVP, General Counsel Counsel Date:2026.05.1 S 13:39:47-04'00' Signature SVP, General Counsel Title May 18, 2026 Date 7 0 DATEIR 1AC7"#?L> 111%�" CERTIFICATE, OF LIABILITY INSURANCE 0512012026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR INEGATIVIELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING IINSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an, ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED, IproviiSlonls Of be endorsed. If SUBROGATION 115 WAIVED, subject to the terms, and conditions of the pollicy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lileu of such,endorsement(s). PRODUCER CONTACT NAME' Aon Risk services Central, Inc. PHONE FAX As St. Louis MO office IAtc.No EIrl: (866) 2,83-7122 (ACC.N-.y (800) 363-0105 4220 D'uinican Avenue E-MAIL 0 Suite 401 ADDRESS St Louis MID 63110 USA IINSUIRERJSl AFFORDING COVERAGE NAIC N INSURED INSURERA Zurich American Ins Co 16535 AVI-SIPL LILC INSURER B- American Guarantee & Liability Ins Co 26247 63011 Benj ami in Rd., Ste. 101 Tampa FL 33634 USA INSURERC- American Zurich Ins Co 40142 INSURER D Federal Insurance Company 20281 INSURERE' Alliledl world Assurance Compainy (US) Eric IL9489 INSURER F: Crum & Forster Specialty insurance Co. 44520 COVERAGES CERTIFICATE NUMBER: 570120046579 REVISION NUMBER:' THIS IIS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABUVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM! 'OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE IISSUED OR MAY PERTAIN, THE INSUIRANICE AFFORDED BY THE POLICIES DESCRIBED HEREIN Is SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits,shown are as requested ,POLICY EFF INSR OF INSURANCE ADDL SUEIR MMIDI MMI LIMITS LTR INSD VVVD POLICY'NUMBER POLICY I C X COMMERCIAL GENERAL LIABILITY Y CIPO 1842 71103, 04/17/2026 04/1-772027 EACH OGCUIRREW_E $1,01001,000 OCCUR DAMAGE TO RENTED CLAIMS-MADE'. PREMISES IEa---) $1,01001,000 VIED EXP(Any one Person) $15,000 PERSONAL&ADV INJURY $1,01001,000 GENL AGGREGATE ILIMIIT APPLIES P ER GENIERALAGGREGATE 3,000,000 FoL,., 17), PRO- LO G JECT PRIDOUG73-COMIROF AGG 3,O'OO�,000 OTHER.: ,A AUTOMOBILELIABiLITY BAD 4599653 01 04/17/2026 04/17/2027 COMBINED SINGLE LIMIT IS..odd.nt) $1,01001,000 X. ANY AUTO, BODILY IINUIURY(Per p.—) 0 OWNED SCHEDULED BODILY IINUIURY(Per idrt) z AUTOS ONLY AUTOS HIRED AUTOS IRON-OWNED PROPERTY(DAMAGE ONLY AUTOS ONLY IP.'aemdl a X UMBRELLA LIAR H "CCU" — AUIC1842712'03 04/17/2026 0411712027 EACHOCCURRENCE S5,000,000 rJ LIESS: B CLAIMIS-MADE AGGREGATE S5,000,000 ICED I R'ETEPNTION A WORKERS COMPEN&A-11ON AND WC459965401 04/17/2026 0411712027 X I PER STATUTE CTERH- EMPLOYERS'ILIABILITY YIN AN PROPRIETORf FMViTNIER(EXECUTIWE E.L.EACH ACCIDENT $1,000,000 OFFICER)MEMBER EXCLUDED' FN NIA (Mandatory in NIFQ E.L.DISEASE-EA EMPLOYEE $11,000,000 Ifedencribe under IDIrA RIIP71ON OF OPERATIONS belo I E.L.DISEASE-POLICY LIMIT SIL,000,000 IS I - Technology 018297956 04/17/2026 0411712027 Cyber/Tech E&O Agig. Cllaims Made SIR SIR applies per policy terris & condi Eions DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACIORD 101,Additional Remarks Sdd.B,rI be adtadd if—space I.rqpred) BOCC is included) as Additional insured in accordance with the policy provisions sjons of the General Liability policy. Umbrella Liability is Follow Form over the underlying Ge!nlerall Liability, Auto ILiiabill'ity, and Employer's Liability. � APPROVED BY RISK MANAGEMENT aY........... .............. PATE_ CERTIFICATE HOLDER WAIVER N/A X YES...... CANCELLATION SHOU ANY OF THIE ABOVE DESCRIBED POLIOES BE CANCELLED BEFORE THE EXPIRATION DATE THIEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County I AUTHORWED REPRESENTATIVE Information Technology 1020,50 overseas Highway MM 102'.5 Key ILargo, FL 30337 USA 01988-2015 ACO'RD CORPORATION.All rights reserved ACCIRD 25(2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 570000102178 LOC#: ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMEDINSURED Aon Risk services Central , Inc. AVI-SPL LLC POLICY NUMBER see Certificate Number: 570120046579 CARRIER I NAIC CODE see Certificate Number: 570120046579 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance INSURER(S)AFFORDING COVERAGE NAIC# INSURER G : AIG Specialty Insurance Company 26883 INSURER INSURER INSURER ADDITIONAL POLICIES if a policy below does not include limit information,refer to the corresponding policy on the ACORD certificate form for policy limits POLICY POLICY INSR ADDL SUBR POLICY NUMBER EFFECTIVE EXPIRATION DATE LIMITS LTR TYPE OF INSIRaNCE INSD WVD DATE (MA1/1)D/YYYY) MM/DD/YYYY EXCESS LIABILITY D 93650662 04/17/2026 04/17/2027 Aggregate $10,000,000 $10M xs $5M Each $10,000,000 Occurrence E 03146641 04/17/2026 04/17/2027 Aggregate $10,000,000 $10M xs $15M Each $10,000,000 occurrence OTHER F E&O - Technology - Excess EOL367121 04/17/2026 04/17/2027 XS Cyber/Tech - $5M Xs $5M E&O Limit ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 570000102178 LOC#: ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMEDINSURED Aon Risk services Central , Inc. AVI-SPL LLC POLICY NUMBER See Certificate Number: 570120046579 CARRIER I NAIC CODE See Certificate Number: 570120046579 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance 04/17/2026 - 04/17/2027 Coverage: Excess Cyber Tech Carrier: Endurance American Specialty insurance Company Policy: ANx30114273300 Limit: ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD