Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Item C15
BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Michelle Lincoln,District z The Florida. Keys Mayor Pro Tem David Rice,District 4 p Craig Cates,District I James K. Scholl,District 3 - Holly Merrill Raschein,District 5 Regular Meeting June 10, 2026 Agenda Item Number: C15 26-32208 BULK ITEM: Yes DEPARTMENT: Engineering Services and Roads TIME APPROXIMATE: No STAFF CONTACT: Judy Clarke AGENDA ITEM WORDING: Approval of a contract with ICC d/b/a Infrastructure Management Services for an asphalt pavement condition survey and pavement management services for county maintained roads in the estimated amount of$67,255. The contract uses competitively bid pricing under a request for proposals (RFP) for similar services issued by the City of Orlando, FL on May 14, 2025. The project will be funded by Fund 102 gas tax funds. ITEM BACKGROUND: Monroe County is responsible for maintaining approximately 315 linear miles of asphalt roadway within the county. The county performed a pavement condition survey of all county maintained roads in 2013 and used the resulting pavement condition index (PCI) scores to prioritize which roads should be resurfaced; a second survey was completed in 2019 as part of the countywide Roads Vulnerability Assessment. An updated survey is needed to assess the current condition of county roads and to identify various treatments to repair and/or extend the service life of the asphalt. The City of Orlando, FL issued an RFP for similar services in 2025, and staff is utilizing the pricing from obtained by the City of Orlando under its competitive RFP process. The cost of the project includes several tasks which are paid for on a per mile basis; the per mile rates in this contract are the same as those in the City of Orlando contract. The remaining tasks are paid on a lump sum basis. The lump sum costs are either the same as the City of Orlando pricing or less due to the fact that the City of Orlando is a much larger organization with 1,105 linear miles of roads to maintain, and the roads are a combination of asphalt, concrete and brick streets. The City of Orlando scope of work includes delivering data in the MicroPaver software, which Monroe County does not use. Monroe County's data will be delivered in the Easy Street Analysis tool. PREVIOUS RELEVANT BOCC ACTION: None INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: New Contract STAFF RECOMMENDATION: Approval DOCUMENTATION: ICC IMS Pavement Condition Survey Contract 5.2026.pdf City of Orlando Contract- RFP25-108.PDF FINANCIAL IMPACT: Effective Date: 06/10/2026 Expiration Date: 06/10/2027 Total Dollar Value of Contract: $67,255.00 Total Cost to County: $67,255.00 Current Year Portion: $67,255 Budgeted: Yes Source of Funds: 102-22500-SC 00038 CPI: No Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match: Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 CONTRACT AGREEMENT FOR PAVEMENT CONDITION ASSESSMENT AND PAVEMENT MANAGEMENT SERVICES This Agreement ("Agreement") made and entered into this day of , 2026 by and between Monroe County, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida, 33040, its successors and assigns, hereinafter referred to as "COUNTY," through the Monroe County Board of County Commissioners ("BOCC"), AND ICC d/b/a IMS Infrastructure Management Services, Consultant of the State of Florida, whose address is 106330 751" Street, Largo, FL 33777 its successors and assigns, hereinafter referred to as "CONSULTANT", WITNESSETH: WHEREAS, COUNTY desires to employ the professional services of CONSULTANT for Pavement condition survey and pavement management services for Monroe County roads; and WHEREAS, the CONSULTANT has previously provided similar services to the City of Orlando, FL under a contract awarded through a response to a Request for Proposals (RFP) issued by the City of Orlando as RFP25-0180 on May 14, 2025; and WHEREAS, CONSULTANT has agreed to provide similar Pavement condition survey and pavement management services to Monroe County for the same competitively bid pricing as was in the contract with the City of Orlando, FL, which services shall collectively be referred to as the "Project"; NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT agree as follows: FORM OF AGREEMENT ARTICLE 1 REPRESENTATIONS AND WARRANTIES 1.1 By executing this Agreement, CONSULTANT makes the following express representations and warranties to the COUNTY: 1.1.1 The CONSULTANT shall maintain all necessary licenses, permits or other authorizations necessary to act as CONSULTANT for the Project until the CONSULTANT'S duties hereunder have been fully satisfied; 1.1.2 The CONSULTANT has become familiar with the Project sites and the local conditions under which the Work is to be completed. Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 1.1.3 The CONSULTANT shall prepare all documentation required by this Agreement in such a manner that they shall be accurate, coordinated, and adequate for use in verifying work completed and shall be in conformity and comply with all applicable law, codes, and regulations. The CONSULTANT warrants that the documents prepared as a part of this Agreement will be adequate and sufficient to document costs in a manner that is acceptable for reimbursement by government agencies, therefore eliminating any additional cost due to missing or incorrect information; 1.1.4 The CONSULTANT assumes full responsibility to the extent allowed by law with regards to his performance and those directly under his employ. 1.1.5 The CONSULTANT'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Project. In providing all services pursuant to this agreement, the CONSULTANT shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating the provisions of such services, including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules, and regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the CONSULTANT. 1.1.6 At all times and for all purposes under this agreement the CONSULTANT is an independent contractor and not an employee of the Board of County Commissioners for Monroe County. No statement contained in this agreement shall be construed so as to find the CONSULTANT or any of his/her employees, contractors, servants, or agents to be employees of the Board of County Commissioners for Monroe County. 1.1.7 The CONSULTANT shall not discriminate against any person on the basis of race, creed, color, national origin, sex, age, or any other characteristic or aspect which is not job related, in its recruiting, hiring, promoting, terminating, or any other area affecting employment under this agreement or with the provision of services or goods under this agreement. 1.1.8 The CONSULTANT shall complete the scope of services no later than 180 days from issuance of notice to proceed by the county for the Pavement Condition Survey and Pavement Management Services Project. ARTICLE II SCOPE OF BASIC SERVICES 2.1 DEFINITION CONSULTANT'S Scope of Basic Services consist of those described in Attachment A, and as described in the Agreement. 2.2 CORRECTION OF ERRORS, OMISSIONS, DEFICIENCIES The CONSULTANT shall, without additional compensation, promptly correct any errors, omissions, deficiencies, or conflicts in the work product of the CONSULTANT or its subconsultants, or both. Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 2.3 NOTICE REQUIREMENT All written correspondence to the COUNTY shall be dated and signed by an authorized representative of the CONSULTANT. Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage pre-paid, to the COUNTY by certified mail, return receipt requested, to the following: Ms. Judith Clarke, P.E. Director of Engineering Services Monroe County 1100 Simonton Street, Room 2-216 Key West, Florida 33040 And: Ms. Christine Limbert Sr. Assistant County Attorney Monroe County P.O. Box 1026 Key West, Florida 33041-1026 For the Consultant: John Till CC- MS Infrastructure Management Services 10630 75th Street Largo, ARTICLE III ADDITIONAL SERVICES 3.1 Additional services are services not included in the Scope of Basic Services. Should the COUNTY require additional services they shall be paid for by the COUNTY at rates or fees negotiated at the time when services are required, but only if approved by the COUNTY before commencement. 3.2 If Additional Services are required by the COUNTY shall issue a letter requesting and describing the requested services to the CONSULTANT. The CONSULTANT shall respond with a fee proposal to provide the requested services. Only after receiving an amendment to the Agreement and a notice to proceed from the COUNTY, shall the CONSULTANT proceed with the Additional Services. ARTICLE IV COUNTY'S RESPONSIBILITIES 4.1 The COUNTY shall provide full information regarding requirements for the Project including physical location of work, county-maintained roads, maps, GIS layer. Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 4.2 The COUNTY shall designate a representative to act on the COUNTY's behalf with respect to the Project. The COUNTY or its representative shall render decisions in a timely manner pertaining to documents submitted by the CONSULTANT in order to avoid unreasonable delay in the orderly and sequential progress of the CONSULTANT'S services. 4.3 Prompt written notice shall be given by the COUNTY and its representative to the CONSULTANT if they become aware of any fault or defect in the Project or non- conformance with the Agreement Documents. Written notice shall be deemed to have been duly served if sent pursuant to paragraph 2.3. 4.4 The COUNTY shall furnish the required information and services and shall render approvals and decisions as expeditiously as necessary for the orderly progress of the CONSULTANT'S services and work of the contractors. 4.5 The COUNTY's review of any documents prepared by the CONSULTANT or its subconsultants shall be solely for the purpose of determining whether such documents are generally consistent with the COUNTY's criteria, as, and if, modified. No review of such documents shall relieve the CONSULTANT of responsibility for the accuracy, adequacy, fitness, suitability, or coordination of its work product. 4.6 The COUNTY shall provide copies of necessary documents required to complete the work. 4.7 Any information that may be of assistance to the CONSULTANT that the COUNTY has immediate access to, will be provided as requested. ARTICLE V INDEMNIFICATION AND HOLD HARMLESS 5.1 The CONSULTANT covenants and agrees to indemnify and hold harmless COUNTY/Monroe County and Monroe County Board of County Commissioners, its officers and employees from liabilities, damages, losses and costs, including but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONSULTANT, subcontractor(s) and other persons employed or utilized by the CONSULTANT in the performance of the contract. 5.2 The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. Should any claims be asserted against the COUNTY by virtue of any deficiency or ambiguity in the plans and specifications provided by the CONSULTANT, the CONSULTANT agrees and warrants that he shall hold the COUNTY harmless and shall indemnify him from all losses occurring thereby and shall further defend any claim or action on the COUNTY'S behalf. 5.3 In the event the completion of the project (to include the work of others) is delayed or suspended as a result of the CONSULTANT'S failure to purchase or maintain the required insurance, the CONSULTANT shall indemnify COUNTY from any and all increased expenses resulting from such delays. Should any claims be asserted against COUNTY by virtue of any deficiencies or ambiguity in the plans and specifications provide by the CONSULTANT the CONSULTANT agrees and warrants that CONSULTANT hold the COUNTY harmless and shall indemnify it from all losses occurring thereby and shall further defend any claims or action on the COUNTY'S behalf. Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 5.4 The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within the Agreement. 5.5 This indemnification shall survive the expiration or early termination of the Agreement. ARTICLE VI PERSONNEL 6.1 PERSONNEL The CONSULTANT shall assign only qualified personnel to perform any service concerning the project. ARTICLE VII COMPENSATION 7.1 PAYMENT SUM 7.1.1 The COUNTY shall pay the CONSULTANT monthly in current funds for the CONSULTANT'S performance of this Agreement based on the lump sum amounts or per road mile rate(s) for the tasks outlined in the scope of services. The CONSULTANT shall be paid monthly. The total estimated fee of $67,255.00 will apply and is detail in Attachment A. Task Quantity Units Unit Price Total Price Project Set Up and Kick Off 1 Lump Sum $2,500 $2,500 Project Management 1 Lump Sum $2,400 $2,400 GIS Review and Survey Extents 315 Road Miles $15/MI $4,725 Verification Mobilization/ Calibration 1 Lump Sum $0 $0 Field Data Collection IrisPRO 315 Road Miles $112/MI $35,280 Pave Data Processing — Enhanced 315 Road Miles $30/MI $9,450 ASTM D6433 (Incl QC/QA) Condition Data Delivery 1 Lump Sum $500 $500 (Standard Geodatabase /Tabular Format Easy Street Analysis (ESA) 1 Lump Sum $9,500 $9,500 Pavement Management Plan and Analysis — Draft Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 Task Quantity Units Unit Price Total Price Draft Pavement Mgmt Report 1 Lump Sum $2,400 $2,400 Final Pavement Management 1 Lump Sum $500 $500 Report and Analysis Results Inform - <400 miles — Including 1 Lump Sum $2,480/Yr (First $0 Data Hosting Year Free Total Est. Price $67,255 7.2 PAYMENTS 7.2.1 For its assumption and performances of the duties, obligations and responsibilities set forth herein, the CONSULTANT shall be paid monthly. Payment will be made pursuant to the Local Government Prompt Payment Act 218.70, Florida Statutes. (A) If the CONSULTANT'S duties, obligations and responsibilities are materially changed by amendment to this Agreement after execution of this Agreement, compensation due to the CONSULTANT shall be equitably adjusted, either upward or downward; (B) As a condition precedent for any payment due under this Agreement, the CONSULTANT shall submit monthly, unless otherwise agreed in writing by the COUNTY, a proper invoice to COUNTY requesting payment for services properly rendered and reimbursable expenses due hereunder. The CONSULTANT'S invoice shall describe with reasonable particularity the service rendered. The CONSULTANT'S invoice shall be accompanied by such documentation or data in support of expenses for which payment is sought at the COUNTY may require. 7.3 REIMBURSABLE EXPENSES 7.3.1 Reimbursable expenses include expenses incurred by the CONSULTANT in the interest of the project: a. Expenses of transportation submitted by CONSULTANT, in writing, and living expenses in connection with travel authorized by the COUNTY, in writing, but only to the extent and in the amounts authorized by Section 112.061, Florida Statutes; b. Cost of reproducing maps or drawings or other materials used in performing the scope of services; c. Postage and handling of reports; 7.4 BUDGET 7.4.1 The CONSULTANT may not be entitled to receive, and the COUNTY is not obligated to pay, any fees or expenses in excess of the amount budgeted for this contract in each fiscal year (October 1 - September 30) by COUNTY's Board of County Commissioners. The budgeted amount may only be modified by an affirmative act of the COUNTY's Board of County Commissioners. Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 7.4.2 The COUNTY's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Board of County Commissioners and the approval of the Board members at the time of contract initiation and its duration. ARTICLE VIII INSURANCE 8.1 The CONSULTANT shall obtain insurance as specified and maintain the required insurance at all times that this Agreement is in effect. In the event the completion of the project (to include the work of others) is delayed or suspended as a result of the CONSULTANT'S failure to purchase or maintain the required insurance, the CONSULTANT shall indemnify the COUNTY from any and all increased expenses resulting from such delay. 8.2 The coverage provided herein shall be provided by an insurer with an A.M. Best rating of VI or better, that is licensed to business in the State of Florida and that has an agent for service of process within the State of Florida. The coverage shall contain an endorsement providing sixty (60) day notice to the COUNTY prior to any cancellation of said coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. 8.3 CONSULTANT shall obtain and maintain the following policies: A. Workers' Compensation insurance as required by the State of Florida, sufficient to respond to Florida Statute 440. B. Employers Liability Insurance with limits of $1,000,000 per Accident, $1,000,000 Disease, policy limits, $1,000,000 Disease each employee. C. Comprehensive business automobile and vehicle liability insurance covering claims for injuries to members of the public and/or damages to property of others arising from use of motor vehicles, including onsite and offsite operations, and owned, hired or non- owned vehicles, with $1,000,000 combined single limit and $1,000,000 annual aggregate. D. Commercial general liability, including Personal Injury Liability, covering claims for injuries to members of the public or damage to property of others arising out of any covered act or omission of the CONSULTANT or any of its employees, agents, or subcontractors or subconsultants, including Premises and/or Operations, Products and Completed Operations, Independent Contractors; Broad Form Property Damage and with $1,000,000 per occurrence and annual aggregate. An Occurrence Form policy is preferred. If coverage is changed to or provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported must extend for a minimum of 48 months following the termination or expiration of this contract. E. COUNTY shall be named as an additional insured with respect to CONSULTANT'S liabilities hereunder in insurance coverages identified in Paragraphs C and D. Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 F. CONSULTANT shall require its subconsultants to be adequately insured at least to the limits prescribed above, and to any increased limits of CONSULTANT if so required by COUNTY during the term of this Agreement. COUNTY will not pay for increased limits of insurance for subconsultants. G. CONSULTANT shall provide the COUNTY certificates of insurance or a copy of all insurance policies including those naming the COUNTY as an additional insured on General and Auto Liability. The COUNTY reserves the right to require a certified copy of such policies upon request. H. If the CONSULTANT participates in a self-insurance fund, a Certificate of Insurance will be required. In addition, the CONSULTANT may be required to submit updated financial statements from the fund upon request from the COUNTY. ARTICLE IX MISCELLANEOUS 9.1 SECTION HEADINGS Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. 9.2 OWNERSHIP OF THE PROJECT DOCUMENTS The documents prepared by the CONSULTANT for this Project belong to the COUNTY and may be reproduced and copied without acknowledgement or permission of the CONSULTANT. 9.3 SUCCESSORS AND ASSIGNS The CONSULTANT shall not assign or subcontract its obligations under this agreement, except in writing and with the prior written approval of the Board of County Commissioners for Monroe County and the CONSULTANT, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all provisions of this agreement. Subject to the provisions of the immediately preceding sentence, each party hereto binds itself, its successors, assigns and legal representatives to the other and to the successors, assigns and legal representatives of such other party. 9.4 NO THIRD-PARTY BENEFICIARIES Nothing contained herein shall create any relationship, contractual or otherwise, with or any rights in favor of, any third party. 9.5 TERMINATION A. In the event that the CONSULTANT shall be found to be negligent in any aspect of service, the COUNTY shall have the right to terminate this agreement after five days written notification to the CONSULTANT. Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 B. Either of the parties hereto may cancel this Agreement without cause by giving the other party sixty (60) days written notice of its intention to do so. C. Termination for Cause and Remedies: In the event of breach of any contract terms, the COUNTY retains the right to terminate this Agreement. The COUNTY may also terminate this agreement for cause with CONSULTANT should CONSULTANT fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, prior to termination, the COUNTY shall provide CONSULTANT with seven (7) days' notice and provide the CONSULTANT with an opportunity to cure the breach that has occurred. If the breach is not cured, the Agreement will be terminated for cause. If the COUNTY terminates this agreement with the CONSULTANT, COUNTY shall pay CONSULTANT the sum due the CONTRACTOR under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract; however, the COUNTY reserves the right to assert and seek an offset for damages caused by the breach. The maximum amount due to CONSULTANT shall not in any event exceed the amount set forth in paragraph 7.1 Payment Sum. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the right to pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. D. Termination for Convenience: The COUNTY may terminate this Agreement for convenience, at any time, upon 60 days' notice to CONSULTANT. If the COUNTY terminates this agreement with the CONSULTANT, COUNTY shall pay CONSULTANT the sum due the CONSULTANT under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract. The maximum amount due to CONSULTANT shall not exceed the amount set forth in Paragraph 7.1 Payment Sum. E. For Contracts of any amount, if the County determines that the Contractor/Consultant has submitted a false certification under Section 287.135(5), Florida Statutes or has been placed on a list created pursuant to F.S. 215.473, relating to scrutinized active business operations in Iran or is found to be placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, the County shall have the option of (1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. F. For Contracts of $1,000,000 or more, if the County determines that the Contractor/Consultant submitted a false certification under Section 287.135(5), Florida Statutes, or if the Contractor/Consultant has been placed on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism List, or been engaged in business operations in Cuba or Syria, the County shall have the option of (1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 9.6 CONTRACT DOCUMENTS This contract consists of the Request for Proposals, any addenda, the Form of Agreement (Articles I-IX), the CONSULTANT'S response to the RFP, the documents referred to in the Form of Agreement as a part of this Agreement, and attachments A, and modifications made after execution by written amendment. In the event of any conflict between any of the Contract documents, the one imposing the greater burden on the CONSULTANT will control. 9.7 PUBLIC ENTITIES CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on contracts to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By signing this Agreement, CONSULTANT represents that the execution of this Agreement will not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes). Violation of this section shall result in termination of this Agreement and recovery of all monies paid hereto and may result in debarment from COUNTY's competitive procurement activities. In addition to the foregoing, CONSULTANT further represents that there has been no determination, based on an audit, that it or any subconsultant has committed an act defined by Section 287.133, Florida Statutes, as a "public entity crime" and that it has not been formally charged with committing an act defined as a "public entity crime" regardless of the amount of money involved or whether CONUSULTANT has been placed on the convicted vendor list. CONSULTANT will promptly notify the COUNTY if it or any subcontractor or subconsultant is formally charged with an act defined as a "public entity crime" or has been placed on the convicted vendor list. 9.8 MAINTENANCE OF RECORDS AND RIGHT TO AUDIT CONSULTANT shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Records shall be retained for a period of TEN (10) years from the termination of this agreement. Each party to this Agreement or its authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to CONSULTANT pursuant to this Agreement were spent for purposes not authorized by this Agreement, or were wrongfully retained by the CONSULTANT, the CONSULTANT shall repay the monies together with interest calculated pursuant to Sec. 55.03, of the Florida Statutes, running from the date the monies were paid by the COUNTY. Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 Right to Audit Availability of Records. The records of the parties to this Agreement relating to the Project, which shall include but not be limited to accounting records (hard copy, as well as computer readable data if it can be made available; subcontract files (including proposals of successful and unsuccessful bidders, bid recaps, bidding instructions, bidders list, etc); original estimates; estimating work sheets; correspondence; change order files (including documentation covering negotiated settlements); backcharge logs and supporting documentation; general ledger entries detailing cash and trade discounts earned, insurance rebates and dividends; any other supporting evidence deemed necessary by County or the Monroe County Office of the Clerk of Court and Comptroller (hereinafter referred to as "County Clerk") to substantiate charges related to this agreement, and all other agreements, sources of information and matters that may in County's or the County Clerk's reasonable judgment have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract document (all foregoing hereinafter referred to as "Records") shall be open to inspection and subject to audit and/or reproduction by County's representative and/or agents or the County Clerk. County or County Clerk may also conduct verifications such as, but not limited to, counting employees at the job site, witnessing the distribution of payroll, verifying payroll computations, overhead computations, observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information and amounts through interviews and written confirmations with employees, Subcontractors, suppliers, and contractors' representatives. All records shall be kept for ten (10) years after Final Completion of the Project. The County Clerk possesses independent authority to conduct an audit of Records, assets, and activities relating to this Project. If any auditor employed by Monroe County or County Clerk determines that monies paid to Contractor pursuant to this Agreement were spent for purposes not authorized by this Agreement, the Contractor shall repay the monies together with interest calculated pursuant to Section 55.03, F.S., running form the date the monies were paid to Contractor. The right to audit provisions survives the termination of expiration of this Agreement. 9.9 GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, COUNTY and CONSULTANT agree that venue shall lie in the 16th Judicial Circuit, Monroe County, Florida, in the appropriate court or before the appropriate administrative body. This agreement shall not be subject to arbitration. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 9.10 SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 original intent of this Agreement. The COUNTY and CONSULTANT agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 9.11 ATTORNEY'S FEES AND COSTS The COUNTY and CONSULTANT agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against the non-prevailing party, and shall include attorney's fees, courts costs, investigative, and out-of-pocket expenses in appellate proceedings. 9.12 BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and CONSULTANT and their respective legal representatives, successors, and assigns. 9.13 AUTHORITY Each party represents and warrants to the other that the execution, delivery, and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. 9.14 CLAIMS FOR FEDERAL OR STATE AID CONSULTANT and COUNTY agree that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement. Any conditions imposed as a result of funding that effect the Project will be provided to each party. 9.15 ADJUDICATION OF DISPUTES OR DISAGREEMENTS COUNTY and CONSULTANT agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. This provision does not negate or waive the provisions of paragraph 9.5 concerning termination or cancellation. 9.16 COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, COUNTY and CONSULTANT agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONSULTANT specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. 9.17 NONDISCRIMINATION Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 The parties agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. The parties agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination in employment on the basis of race, color, religion, sex, and national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of disabilities; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101- 6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title Vill of the Civil Rights Act of 1968 (42 USC s.3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code, Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion, disability, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties hereto, or the subject matter of, this Agreement. 9.18 COVENANT OF NO INTEREST CONSULTANT and COUNTY covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. 9.19 CODE OF ETHICS COUNTY agrees that officers and employees of the COUNTY recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment, or contractual relationship; and disclosure or use of certain information. 9.20 NO SOLICITATION/PAYMENT The CONSULTANT and COUNTY warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONSULTANT agrees that the COUNTY shall have the right to terminate this Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 9.21 PUBLIC ACCESS. Public Records Compliance. The CONSULTANT must comply with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of article I of the Constitution of Florida. The County and CONSULTANT shall allow and permit reasonable access to, and inspection of, all documents, records, papers, letters or other "public record" materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and CONSULTANT in conjunction with this contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this provision by the CONSULTANT. Failure of the CONSULTANT to abide by the terms of this provision shall be deemed a material breach of this contract and the County may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. The CONSULTANT is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the CONSULTANT is required to: (1) Keep and maintain public records that would be required by the County to perform the service. (2) Upon receipt from the County's custodian of records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the CONSULTANT does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the CONSULTANT or keep and maintain public records that would be required by the County to perform the service. If the CONSULTANT transfers all public records to the County upon completion of the contract, the CONSULTANT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONSULTANT keeps and maintains public records upon completion of the contract, the CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian of records, in a format that is compatible with the information technology systems of the County. (5) A request to inspect or copy public records relating to a County contract must be made directly to the County, but if the County does not possess the requested records, the County shall immediately notify the CONSULTANT of the request, and the CONSULTANT must provide the records to the County or allow the records to be inspected or copied within a reasonable time. If the CONSULTANT does not comply with the County's request for records, the County shall enforce the public records contract provisions in accordance with the contract, notwithstanding the County's option and right to unilaterally cancel this contract upon violation of this provision by the CONSULTANT. A CONSULTANT who fails to provide the Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 public records to the County or pursuant to a valid public records request within a reasonable time may be subject to penalties under section 119.10, Florida Statutes. The CONSULTANT shall not transfer custody, release, alter, destroy, or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292-3470 BRADLEY-BRIANn,MONROECOUNTY-FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE 1111 12T11 Street, SUITE 408, KEY WEST, FL 33040. 9.22 NON-WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the CONSULTANT and the COUNTY in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered by the COUNTY be required to contain any provision for waiver. 9.23 PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. 9.24 LEGAL OBLIGATIONS AND RESPONSIBILITIES Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. 9.25 NON-RELIANCE BY NON-PARTIES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the CONSULTANT and the Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 COUNTY agree that neither the CONSULTANT nor the COUNTY or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. 9.26 ATTESTATIONS AND TRUTH IN NEGOTIATION CONSULTANT agrees to execute such documents as COUNTY may reasonably require, including a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement. Signature of this Agreement by CONSULTANT shall act as the execution of a truth in negotiation certificate stating that wage rates and other factual unit costs supporting the compensation pursuant to the Agreement are accurate, complete, and current at the time of contracting. The original contract price and any additions thereto shall be adjusted to exclude any significant sums by which the agency determines the contract price was increased due to inaccurate, incomplete, or concurrent wage rates and other factual unit costs. All such adjustments must be made within one year following the end of the Agreement. 9.27 NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent, or employee of Monroe County in his or her individual capacity, and no member, officer, agent, or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 9.28 E-VERIFY SYSTEM Beginning January 1, 2021, in accordance with F.S. 448.095, the CONSULTANT and any subcontractor shall register with and shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the work authorization status of all new employees hired by the Consultant during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the work authorization status of all new employees hired by the subcontractor during the Contract term. Any subcontractor shall provide an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. The Consultant shall comply with and be subject to the provisions of F.S. 448.095 9.29 COUNTY FORMS By signing this Agreement, CONTRACTOR/CONSULTANT has sworn or affirmed to the following requirements as set forth in the Public Entity Crime Statement, Ethics Statement, Vendor Certification Regarding Scrutinized Companies List, Non Collusion Affidavit, Affidavit Attesting to Noncoercive Conduct for Labor or Services as set forth in more detail in this Agreement. Public Entity Crime Statement The CONTRACTOR/CONSULTANT certifies and agrees that CONTRACTOR/CONSULTANT nor any Affiliate has been placed on the convicted vendor list within the last 36 months. Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid, proposal or reply on a contract to provide goods or services to a public entity; may not submit a bid, proposal or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid, proposal, or reply on contracts to provide any goods or services to a public entity, may not submit a bid, proposal or reply on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids, proposals, or replies on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, CONTRACTOR/CONSULTANT or subcontractor under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By signing this Agreement, CONTRACTOR/CONSULTANT represents that the execution of this Agreement will not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes). Violation of this section shall result in termination of this Agreement and recovery of all monies paid hereto, and may result in debarment from COUNTY's competitive procurement activities. In addition to the foregoing, CONTRACTOR/CONSULTANT further represents that there has been no determination, based on an audit, that it or any subcontractor has committed an act defined by Section 287.133, Florida Statutes, as a "public entity crime" and that it has not been formally charged with committing an act defined as a "public entity crime" regardless of the amount of money involved or whether CONTRACTOR/CONSULTANT has been placed on the convicted vendor list. CONTRACTOR/CONSULTANT will promptly notify the COUNTY if it or any subcontractor is formally charged with an act defined as a "public entity crime" or has been placed on the convicted vendor list. Ethics Clause By signing this Agreement, the CONTRACTOR/CONSULTANT warrants that he/it has not employed, retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS CONTRACTOR/CONSULTANT agrees and certifies compliance with the following: Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a Boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of$1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Lists which were created pursuant to s. 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria. As the person authorized to sign on behalf of Company, I hereby certify that the company identified above is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel and for Projects of $1,000,000 or more is not listed on either the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism List, or engaged in business operations in Cuba or Syria. understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney's fees, and/or costs. I further understand that any contract with the County may be terminated, at the option of the County, if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel or placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism List or been engaged in business operations in Cuba or Syria. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney's fees, and/or costs. I further understand that any contract with the County may be terminated, at the option of the County, if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel or placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism List or been engaged in business operations in Cuba or Syria. Note: The Lists are available at the following Department of Management Services Site: hap //www d s forid�..com/bLSfless operations/slate arehas Nel �. l � E anf�)rm.atapn/co.nvn,c_ spa b �b dtL -Qr �LQmpl vendor lists. Non-Collusion Affidavit CONTRACTOR/CONSULTANT by signing this Agreement, according to law on my oath, and under penalty of perjury, depose and say that the person signing on behalf of the firm of CONTRACTOR/CONSULTANT, the bidder making the Bid/Proposal for the project described in the Scope of Work and that I executed the said bid/proposal with full authority to do so; the prices in this bid/proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; unless otherwise required by law, the prices which have been quoted in this bid/proposal have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid/proposal for the purpose of restricting competition; the statements contained in this affidavit are Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR SERVICES As a nongovernmental entity executing, renewing, or extending a contract with a government entity, CONTRACTOR/CONSULTANT is required to provide an affidavit under penalty of perjury attesting that CONTRACTOR/CONSULTANT does not use coercion for labor or services in accordance with Section 787.06, Florida Statutes. As defined in Section 787.06(2)(a), coercion means: 1. Using or threatening to use physical force against any person; 2. Restraining, isolating, or confining or threating to restrain, isolate, or confine any person without lawful authority and against her or his will; 3. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or service are not respectively limited and defined; 4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person; 5. Causing or threatening to cause financial harm to any person; 6. Enticing or luring any person by fraud or deceit; or 7. Providing a controlled substance as outlined in Schedule I or Schedule II of Section 893.03 to any person for the purpose of exploitation of that person. As a person authorized to sign on behalf of CONTRACTOR/CONSULTANT, I certify under penalties of perjury that CONTRACTOR/CONSULTANT does not use coercion for labor or services in accordance with Section 787.06. Additionally, CONTRACTOR/CONSULTANT has reviewed Section 787.06, Florida Statutes, and agrees to abide by same. 9.30 EXECUTION This Agreement may be executed electronically and shall be regarded as an original and shall constitute one and the same instrument of this Agreement. REMAINDER OF PAGE LEFT BLANK Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly authorized representative on the day and year first above written. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA By: By: Deputy Clerk Mayor/Chairman Date: Date: MONROE COUNTY ATTORNEY APPROVED AS TO FORM i���l 1(r✓,��1E]rtC`Cx(I�R�II'CLC„k d CNRISTINE LAMBERT-BARROWS SR.ASSISTANT COUNTY ATTORNEY DATE: 5/28/26 _. (Seal) ICC d/b/a IMS INFRASTRUCTURE MANAGEMENT SERVICES Attest: Signed by: Lois Somers John Till ,�b�'t�' BY. By,. w---617F7044CB824DF... Title: Senior, Finance & Admin Title: CFO Lois 1I1ltall Ls etl by , US, 1N:Cn=tole somer4-US,numemanonal Cy---campeny,LF emell�ols@Ico Somers Reeson l agr the terms tletinetl 1M1a plaoement N myy slgneture on[M1ls tloc.ment Oate:2028.C5.28 1 0:263]-04'DD' END OF AGREEMENT Docusign Envelope ID:B1F2AFBD-89A3-8238-81F6-05E96531ACB7 Pavement Condition Assessment Contract June 2026 Attachment A Scope of Services Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 qs POWERED BY ICC In I'll / i S ly 1 fi11111111f1111111f1Wi,N*"- p � o 10630 7SIh Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 1 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC 5/21/2026 Monroe County Judy Clarke, P.E., Director of Engineering Email: clarke-judith@monroecounty-fl.gov Phone: (305)295-4329 Re: Monroe County-FL RST ESA FWD Dear Judy, IMS Infrastructure Management Services (IMS) is pleased to present this fee proposal and SOW for a roadway pavement condition survey for Monroe County. As an industry leader with five decades of pavement and asset management experience,we enable data-driven decision-making, ensuring that your agency's maintenance and rehabilitation funding results in the highest return on investment. Our project approach is based on four principles: • Starting with the end in mind. We are committed to understanding your agency's goals and objectives for this project.We work with our clients to meet all project goals and provide high-quality deliverables on time and within budget. ■ Confident, informed decision-making.Accurate data provides the foundation for pavement management analyses, which identify the most appropriate maintenance or rehabilitation activity for each roadway pavement. ■ Maximizing return on investment.When you choose IMS,you gain a dedicated partner. Backed by decades of experience, our support results in better outcomes and translates to enhanced funding justification and more strategic allocation of existing funding. ■ Providing smart, end-to-end solutions. We provide professional services powered by end-to-end software, enabling your agency to review and visualize data confidently and easily. We look forward to delivering this project successfully. Please do not hesitate to contact me with any additional questions at+1 50261 401 53 or by email at cfrazier@icc-ims.com. Best Regards, IMS Infrastructure Management Services Ir > Cole Frazier, p � o 10630 7Sth Street +1 727-S47-0696 www.icc-ims.com Largo,FL 33777 4 000usign Envelope ID:o1pzApao*eAa*zao-8/pm-Cseeosa1xoar 0 qS POWERED ev |oo Table of Contents ProjectOverview..............................................................................................................................................................G Deliverables......................................................................................................................................................................7 FeeProposal .....................................................................................................................................................................8 Optional Value Added Service Fees/Rates................................................................................................................g CompanyProfile............................................................................................................................................................ 10 Industry-Leading Technologies-------------------------------------------' 11 Easy Street Analysis(ESA)Overview........................................................................................................................... 12 Oodona| Va|uefAdded EIAEnhancernents -----------------------------------' 17 AopendixA-Tvoica| Project Roadrnap---------------------------------------. 19 Appendix B -Addhiona| Value-Added Senvices----------------------------------' 21 AopendixC- Enhanced ASTM D6433 Data Dictionary............................................................................................ 24 9 R M 1oBn7S*Street +1727-S47-0696 www|cc-|m`.mm Largo,pLaa777 5 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC Project Overview The primary objective of this project is to collect 315 test miles of roadway condition data. To ensure adequate coverage across the roadway network, we survey major roads(typically defined as greater than 3 lanes or by functional class) in both directions and all remaining roads in one direction. Our project roadmap, shown in the figure below, has evolved over the years and reflects our team's collective experience of successfully delivering thousands of similar projects. (See AppendixA for more details on each step in our project roadmap.) The pavement condition survey will be performed with an IrisPRO PaveT1 data collection system. The IrisPRO Pave TM collects georeferenced, high-resolution 3D imagery of the pavement surface, spherical right-of-way imagery, and longitudinal and transverse profile measurements. Collected data are processed to quantify the type, severity, and quantity of pavement surface distresses, including cracking and rutting. Pavement roughness values are reported following the International Roughness Index(IRI) method. Processed data are delivered in both an Excel spreadsheet and a geodatabase. Roadway imagery is published to our Inform"' online data visualization platform for easy review and reference by agency staff. Our data analysis approach provides 100% coverage of all collected lanes, 100% rating of all pavement in those lanes (no sampling), and no reliance on field operators/crew to perform manual rating or supplemented with "windshield surveys."This approach meets stringent industry standards (ASTM and AASHTO) and state DOT reporting requirements.We are the only vendor bringing our fifty-year legacy of state DOT pavement condition survey experience, quality, accuracy, and repeatability to municipal agencies. p R o 10630 751''Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 6 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC Deliverables mRoadway Pavement Condition Data Reported in an Excel spreadsheet and a geodatabase. Easy Street Analysis (ESA) of Roadway Pavements • Easy Street Analysis (ESA) pavement management spreadsheet 1 • Customizable prioritization and deferred cost analysis (refer to ESA Overview for specified customizations and optional value add enhancements) • ESA training session (two hours)via Teams Five (5) Year, Network-Level Pavement Management Plan via ESA 1 Treatment recommendations based on client-provided (or client-verified)treatment types, treatment costs ($ per square yard), budget, already-planned treatments, and any additional network-level prioritization rules. InformTM Online Data Viewer 1 Enables convenient, browser-based viewing of collected data and imagery. (Note: One year of hosting for unlimited agency users is included from the time of implementation for new/first-time instances only.) Additional Value-Added Services 1 If applicable, based on our discussions with you,this budgetary estimate includes information and pricing on additional value-added services, described in more detail below. p a o 10630 7Sth Street +1 727-S47-0696 www.icc-ims.com Largo,FL 33777 7 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC Fee Proposal Monroe County-FL RST ESA FWD (Note: The final fee and scope of work depends on confirmation of test miles to be surveyed and analysis and reporting requirements.) MEMO Name Qty. Units Price Disc. Total Project Setup and Kickoff 1 1 Lump Sum $2,500.00 $2,500.00 Project Management 1 Lump Sum $2,400.00 $2,400.00 GIS Review and Survey Extents 315 Centerline $15.00 $4,725.00 Verification Miles Mobilization/Calibration 1 Lump Sum $975.00 100% $0.00 Field Data Collection - IrisPRO Pave 315 Test Miles $112.00 $35,280.00 Data Processing: Enhanced ASTM D6433(Including QC/QA) - 315 Test Miles $30.00 $9,450.00 According to Standard Data Dictionary Condition Data Delivery(Standard 1 Lump Sum $500.00 $500.00 Geodatabase/Tabular Format Only) Easy Street Analysis(ESA) Pavement Management 1 Lump Sum $9,500.00 $9,500.00 Plan/Analysis- Draft Draft Pavement Management 1 Lump Sum $2,400.00 $2,400.00 Report Final Pavement Management 1 Lump Sum $500.00 $500.00 Report and Analysis Results Inform -<400 miles- Including Data 1 Lump Sum $2,480.00 100% $0.00 Hosting Total Price: $67,255.00 p � o 10630 751h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 8 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 qS POWERED BY ICC Optional Value Added Service Fees/Rates p w o 10630 7Sth Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 9 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC Company Profile IMS Infrastructure Management powered by International Cybernetics Company(ICC)- has revolutionized roadway Infrastructure management since 1975.With the 2022 merger of IMS and ICC,the IMS team of infrastructure consultants is now backed by ICC's industry-leading data acquisition technologies. We take pride in having one of the industry's largest fleets of advanced pavement, sidewalk, and right-of-way asset data collection systems. Over the past five years,we have made a $5 million investment in enhancing our Unify1m software suite, solidifying our position as an industry leader in providing fully integrated, end-to-end data collection, processing, and visualization tools. Our advanced systems - combined with our rigorous approach to quality control - empower us to generate unparalleled data quality while setting the industry benchmark for the fastest turnaround time.The actions that we have taken over the past five years illustrate our continued commitment to improving data quality while simultaneously reducing data collection costs for our clients. We offer the following pavement management services: ■ Automated and semi-automated pavement condition assessments. ■ Non-destructive pavement testing and analysis. ■ Pavement management system implementation and training. ■ Pavement management plan development and presentation. In addition to pavement management services, IMS offers complementary services such as: ■ Right-of-way asset inventory development using 360-degree imagery and mobile Lidar. ■ Sidewalk and Americans with Disabilities(ADA)/PROWAG non-compliance surveys. ■ Data visualization services using dashboards, StoryMaps, and web applications built on GIS. Welcome to the new era of infrastructure management,where consulting services are powered by advanced technologies. Together, IMS-now powered by ICC-are paving the way forward! p R o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 10 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC Industry-Leading Technologies IrisPRO PaveT"' The pavement condition survey will be performed using an IrisPRO Pave TM data collection system. The IrisPRO Pave TM is equipped with industry-leading data acquisition technologies, including an inertial ' profiler, a second-generation Laser Crack � Measurement System (LCMS-2), a FUR Ladybugs+ 30MP 360-degree camera, and an iXBlue A7 or OxTS INS with DGPS. InformTM Online Data Viewer The InformTm data viewer is an easy-to-use, browser-based, cloud-hosted tool for reviewing pavement condition data and associated imagery. InformT"' presents the data in a map-based environment, enabling agencies to review all collected pavement data, including cracking, rutting, and roughness. The InformT"' viewer is fast, intuitive, and reduces the need for field visits. InformT1 provides color coded roads by condition values like PCI, PSCI, Roughness(IRI), Rutting Index and more.This allows for insights at a glance and effective reporting to decision makers. Rlk yk x c ol" F'Tj ,W irk Y � ONi� ullllllll I �I IIII IIII IIII IIIIII III '"IIIIIIIIIIIIIIIIIIIIIIIII�IIIIIII II IIII Ilm � .�, � � IIIIII III I III IIIIII II IIIIIIIIII p � o 10630 751h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 11 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC Easy Street Analysis (ESA) Overview Pavement Management Plan and Included Deliverables ESA integrates the core analysis capabilities of the most powerful pavement management systems within a familiar Microsoft® Excel environment. It is a pavement management tool designed to provide agencies with easy access to pavement condition data and analysis results. It is often used to enhance the use of traditional licensed-based software. ESA was engineered as a simple solution that eliminates the need for users to become pavement management software experts before they can leverage their survey results. ESA is an interactive spreadsheet that contains deterioration curves,functional classes, pavement types, pavement strength rating, city-specific rehabilitation methods and costs, associated rehab resets, budget information, and other city-specific parameters. Our interactive ESA spreadsheet is fully customizable to the needs of our clients and programmed to develop multi-year M&R plans built around practical prioritization techniques and financial optimization,typically as cost of deferral analyses. Results can be visualized using both ESRI GIS software and Excel-based mapping tools. IMS has deployed ESA successfully on hundreds of government agencies across North America. ESA offers the following key scenarios for analysis: • Annual funding required to maintain current pavement conditions. • Annual funding required to maintain the current network backlog. • Funding projections needed to achieve and sustain a target PCI over the next five years. • Funding projections needed to achieve and sustain a target backlog over the next five years. • Minimum funding level required to avoid falling below control PCI limit. • Minimum funding level required to avoid falling below control backlog limit. • Future network performance predictions, including the network average PCI and segment level PCI, if current funding levels remain unchanged over five years. • Strategic rehabilitation recommendations for pavement treatments based on the current budget. For the pavement analysis results to be practically useful to the agency, IMS endeavors to work closely with every client agency to select appropriate parameters. The IMS pavement engineer will work with the client to select and define the analysis parameters.These include: • Analysis period (standard is 5 years) • Road maintenance budget(one value in $/YR; can vary over the years) • Rehab types and unit rates (in $/SY) • Completed work(rehab type and rehab date for any work done after survey but before analysis start date), provided in a GIS-compatible format(shapefile, geodatabase, or list of GISIDs) • Planned work(rehab type and rehab date for any work to be done after analysis start date; e.g., CIP, future work etc.), provided in a GIS-compatible format(shapefile, geodatabase, or list of GISIDs) p a o 10630 751h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 12 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC • Project groupings by proximity, functional classes, pavement types, and similar conditions (PCI spread of 20 and PCI below 40) • *If structural testing using the Fast-Falling Weight Deflectometer(FFWD) is involved: traffic data (AADT, %Trucks, and/or ESALs), provided in a GIS-compatible format(shapefile,geodatabase, or list of GISIDs). Default traffic count will be used if requested data is one of the specified formats. Additional parameters and customizations are possible and can be discussed with the pavement engineer during the analysis initiation. IMS pricing includes up to 2 iterations (back-and-forths) of the analysis. Additional iterations or parameters will incur an additional cost. Also, any analysis parameter inputs such as completed or planned work lists provided in non-GIS or non-digital formats will incur an extra cost. The following snapshots showcase some of the highlights of ESA: OMv Pn n rr m wrnhnww ub ,�, ,.'n 0",rvn WlMrvu b 'a Rlwemia'u( mxw�-1 � Y��i b .....m O...... ......xml P[N Wx Wwa... fl®.'"..•W IIaPI'I-I N fl.wk,NwY g.Qio,dINI wI M.Y"�!Al.a 6 2% WNI �� Y#N LY O p 'Pb '.tl� I h r a1w1 F M FP WU ....: � Wb / M I f p. n P ur���,191 ; E9mmkILq F,I .F.s uF r r ,v,,0r u- ESA dashboard,providing overview of network condition.ESA offers a detailed evaluation of the network's PCI,with the ability to breakdown analyses by pavement type,functional classes,and index,delivering valuable insights into the overall network condition. The distribution of network area by pavement type and functional classes is displayed. p � o 10630 751h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 13 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 qS POWERED BY ICC Nethmork Analysis Summary Finae Year Re hold Plan Development Curre nt PC$Date: IM20a. AnnuEO Budget Increase('/.NrY, 0,10 %of Budget Decimated to Surface Treatments. il Anallysm Start Date. IM2025 Unh:Rzte Inflation(%Jyry. 10,00 M ¢ m U m ain 112 Ld Ld Ld 2 10 Avg:: 1'3N 000 1,,380 29224 1,270 19.006,510 19 a 06,518 a 142.7 76 6.,2 1 1,380�00(1 2025 25 1,379,910 1,379,910 G 3.7 76 Run ESA 2 1'uye'oon 2{0:26i 30 1,279,402 1,379,4132 1 3.9 75 3 1 380,01010 2027 20 1,379,980 1,379,9"8 a 2.6 715 Agencyy B, dKet 4 "'Ll 2029 31 1,379,804 1,379,904 G 3.2 74 5 1"'MQ,Dfljo 2029 30 1,279,919 1,379,919 a IS 74 4.5 IIrrwwmhtrrryandRehabPlan, Tota,ts:: 136 6,698"395 6,698'995 0 17.1 1 7 Ct 6 2 E E E Z Q U 12 "4 Q U L' 'L 4 0 0 Fall Th ru Yr 4 01 G 79 4 a 4 Selected Yr 4 56 FVIIJ+Tlhiclk Owerlay 2.0-3.0)-Strctd Pqch 29.00 0 73,653 73,363 169,3132 94 4 a 4 Selected Yr 4 58 I'MI+Thick Overlay 2.0-3.0),StrcIrl Ptch 29.00 a 49,83G 413,8813 16,9,1132 94 4 a 4 Selected Yr 4 56 FVVM+Thick O,�erlay 2 0-3.0)+Strclrl Ptah 29.90 9 45,559 45,559 169,382 94 6 0 0 Hot Selected a a 94 1 a a Fall Thru Yr 1 0 0 52 !3 a 0 Fall Thru Y73 0 0 42 3 a a Fall Th ru',•r 3 a a 45 3 0 0 Fall Th ru"i'r 3 0 a 44 4 a 5 Selected Yr 5 30 Edge Mill+Thin OwarlaV(1.5-2.0) 15.25 0 31,21913 31,793 258,107 92 4 a 5 Selected Yr 5 39 Edge Idlill+Thin Owerlay(I 5-2 0) 15.25 1 57,81a 57,S13 258,107 92 4 a 5 Selected'*5 30 Edge Mill+Thin Overlay(1.5-21) 15.25 a 169,001 169,001 258,107 92 3 a 3 Selected Yr 3 50 FWIIA+Thick Overlay 2.0-3 G� 27.00 to 41,5216 41,526 14 9,715 91 3 a 3 Selected yr 3 50 FWM+7h ick overlay 2.0-3 0 1 27.00 a 49,51 R 48,519 1413,715 91 13 a 3 Selected:Yr 3 50 FVfM Thick Overlay 2,0-3.0) 27.110 0 59,67D 59,670 149,715 91 2 a a Fall Th ru'rr2 a a 37 2 a a Fall 7hru)Ir 2 a 1 41 ESA has a straightforward design with simplified buttons to allow for agile review of recommended solutions for selected segments. The total budget and annual breakdown of each year of the respective analysis and network-level evolution of PC/and backlog are summarized. 9 "a M 10630 751h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 14 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 qS POWERED BY ICC 1CC 01114S .Flu et gym' .. ... ................... ............... ......................................... ................................ —F-7:77.i 775:7.7r.- —'wo mi,71 Fri,67 7,rwkiq n-il-0 rkpm, ',11 ITWV, Rona':3"'I 1'w ku .411-al Lou,NA X24,111 H"Al I-IIUITIN'l R ILA_" '.!U—'A M P k1N'A,A A W'04 MmpNipau do a are I,"A", P Y'�Np ,A 4,1,A 0 IV T k"A, '11:A . ..... ............. .......... —.................... RU ................... itl Pr Pa. 1114 I'll, I C.I. "."unut �Ow ESA dashboards,presenting PCI and backlog values after a 5-year analysis is generated under various budget scenarios and summarizing the recommended rehabilitation activities by extent. 10630 751h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 15 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 qS POWERED BY ICC a . ....ImCn , .......... If U, HN, 1j,I X T0"1 01 A "10 M w............ I10 7 M M 7, r.&q.Cl— W.. 0 9=Comm NW,'NOW MM zlnn�n,,, Ui rwul'iiIp, i.. Iriap ESA contains embedded GIS maps,allowing users to open GIS mops within the Excel interface. IR JF ..I....... *",dW n.P1 .0 V,, ESA Viewer,provides a map-based view of the pavement condition before and after applying recommended treatments. Various options can be accessed and filtered from this view. Clicking any segment on the mop displays detailed information such as GISID,PCI,year,and more. 9 R M 10630 751h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 16 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC Optional Value-Added ESA Enhancements • Increase analysis period from 5 years to 10 years(ESA fee is multiplied by two (2)) • Additional budget breakdowns, other than one value in $/YR(specific scoping required bypavement engineer) • Conversion of rehab unit rates to $/SY(specific scoping required by pavement engineer) • Conversion of completed work(rehab type and rehab date for any work done after survey but before analysis start date)from any format other than a GIS-compatible format(shapefile, geodatabase or list of GISI Ds)to an acceptable format for ESA(specific scoping required by pavement engineer) • Conversion of planned work (rehab type and rehab date for any work to be done after analysis start date e.g., CIP,future work etc.), provided in a GIS-compatible format(shapefile,geodatabase, or list of GISIDs)to an acceptable format for ESA(specific scoping required by pavement engineer) • Inclusion of project groupings by any other approach such as groupings by subdivisions, zones, neighborhoods, etc. (specific scoping required by pavement engineer) • Conversion of traffic data for integration of FFWD data into ESA(specific scoping required by pavement engineer) • Client GIS 1-to-1 synchronization with ESA via one of our trusted partners, NewEdge. • ESA Viewer- Full GIS Map,Allows for Client Updating of Map Scenarios from 5-Year Plan (Priced as a $2,000 one-time cost add-on;a lightweight software installation is required that allows for regeneration of maps of your pavement management plan.As part of the core ESA deliverable, a map is generated. ESA Viewer allows for unlimited map refreshing if you make updates to the plan.Allows for viewing in any current web browser). p a o 10630 751h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 17 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC Appendix A - Typical Project Roadmap PMP ps Step 1: GIS Linkage and Survey Map Development YGk"�k1M 1 Following the kickoff meeting, IMS' GIS team Pnv-ww reviews the agency's roadway network and verifies the roadways to be collected. The agreed-upon roadway network is loaded into ICC Drive TM software,which defines the pavement network yaw 4rr�'m""" PWP segmentation and attribution to be collected and " °•IX1xr� J�M'rvnlh°a15 cN4ncue.n P'u"urF9AM.miYSi delivered. Step 2: Project Kickoff The IMS project manager schedules a kickoff meeting with your agency's project team to review the project scope, schedule, and fee.The IMS project manager ensures that the IMS team and agency stakeholders clearly understand the goals and objectives of the project. Step 3: Data Collection The pavement condition survey is performed with an ICC IrisPRO PaveT1 data collection system. Georeferenced, high-resolution 3D imagery of the pavement surface, spherical right-of-way imagery, and longitudinal and transverse profile measurements are collected. Step 4: Data Processing The collected data are processed using ICC ConnectTM software to quantify the type, severity, and quantity of pavement surface distresses, including cracking and rutting. Pavement roughness values are reported using the International Roughness Index(IRI) method. p R o 10630 7S,h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 19 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 4S POWERED BY ICC REVIEWAND APPROVAL Network L ^eii Review, of d an dtions usrn.g provided dao a d3lrr fa'.(linfrin"11) A " J , / mmrJmmm hem°rr �ou�etllraw� Step 5: Multi-step QC/QA IMS has developed a unique approach to pavement condition surveys by coupling the power of automated algorithms with manual review of distress data by trained and certified pavement raters.All data is manually reviewed by our QC team,then reviewed by our Data Analysts and Project Engineers, and lastly, submitted to the agency for final review and acceptance. This rigorous QC/QA process provides an added measure of confidence that the pavement condition data is accurate. Step 6: Data Analysis & Reports ■ Comprehensive Analysis Our data analysis is thorough and tailored to provide insights that drive decision-making. ■ Detailed Reporting We deliver comprehensive reports that are clear, concise, and customized to your reporting standards. Step 7: Project Closeout Project deliverables will be sent to you for final approval and acceptance. Once accepted,we will facilitate a final project close-out meeting with you,where we will present our findings and recommendations.This workshop-style meeting is an opportunity to clarify any final questions and discuss other ways IMS can support your pavement management program in the future. p R o 10630 751h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 20 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC Appendix B - Additional Value-Added Services Right of Way (ROW) Asset Collection (e.g., signs, markings, curb, and gutter, etc.) Imagery collected during the pavement condition pq= survey can be used to build ROW asset inventories and condition assessments for signs, sign supports, curb and gutter, sidewalks and multi-use trails, pedestrian curb ramps, pavement markings and striping,traffic signals, trees, and many others. Our ability to leverage the high resolution 360-degree imagery already collected makes this N a frequently used add on service by our clients. ;` 4 Web-based GIS Visualization via StoryMaps and Dashboards Easy-to-use and easy-to-maintain web-based,geocentric " StoryMaps and Dashboards can be built to serve not ��..- only internal staff but also constituents. These tools provide a dynamic way to present complicated information ' visually. StoryMaps and Dashboards may be configured for use within the agency for coordinating projects across ����! departments or for presentation to the public to promote transparency and trust. »° InformTM Web Based Viewing Software, Including Thematic Maps IMS offers a convenient, web-based tool for reviewing pavement condition data and associated imagery. Our cloud-hosted visualization and analysis software InformT"^ alil'' enables agencies to review collected pavement and asset data.The software is fast, intuitive, and is the simplest way to make valuable photolog images available to every user. Ninety(90)days of complimentary hosting is included511 „ with all IMS projects. Competitive pricing for data hosting , in year two and beyond is available upon request. 't - p o 10630 7St''Street +1 727-S47-0696 www.icc-ims.com Largo,FL 33777 21 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC Structural Testing with a Fast-Falling Weight Deflectometer (FastFWD) IMS offers additional pavement testing techniques to enhance decision-making and project prioritization. The FastFWD applies a dynamic load to the pavement surface to measure structural capacity and pavement layer « stiffness values. pp �r We integrate the structural index(SI)as a component of g p each roadways final PCI to help you better predict future performance and fine-tune rehabilitation activities, such as determining when to reconstruct vs. mill and overlay. Sidewalk, Trail, and Parking Lot Surveys with a Sidewalk Surface Tester (SST) We deploy our Sidewalk Surface Testers(SST)for capturing sidewalk inventory and condition data, SSTs @ may also be deployed to collect data for narrow alleys, parking lots, bike paths, and multi-use trails. SST surveys yield comprehensive sidewalk condition data that may be used in combination with lidar pedestrian curb ramp data to develop detailed ADA non-compliance identification. With the evolving PROWAG requirements, it is critical for agencies to have a plan in place for routinely assessing the condition of and proactively maintaining their pedestrian walkways. Mobile Lidar for Pedestrian Curb Ramp Assessments Mobile Lidar is deployed to supplement ROW inventory surveys by creating a 31) point cloud from which measurements can be extracted. Our mobile lidar system (a Riegl VMQ-1 HA) collects 1.2 million points per second, resulting in extremely dense point clouds. The integrated '' Ladybug 5+ camera captures high-resolution spherical 'u imagery at defined intervals. Using the lidar point cloud, IMS ` can efficiently take detailed measurements of pedestrian curb ramps to identify non-compliance. u,. . �" p � o 10630 751h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 22 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 4S POWERED BY ICC Roadway Friction Testing Friction testing is a critical element of roadway safety inspections.Adequate friction can help reduce accidents and save lives. In the last five years alone, we have successfully completed over 200 friction testing projects.The friction of the pavement surface is measured in accordance with ASTM E274 and incorporates a ribbed tire in accordance with ASTM ESO1 for studies of the left wheel path at each site. In-Person (or Virtual) Council Presentations IMS is often asked to develop and deliver a council presentation to educate council members and the public on the concepts of pavement management and the results of the surveys, health of the roadway network and recommendations as a value-added service. We work collaboratively with agency staff to develop highly focused presentations that layout the existing state of the agency's roadways and the funding required to meet the agency's goals and objectives. Customized Written Reports and Specialty Maps IMS will prepare all project documentation, including a draft and final summary report of the findings and conclusions as part of the project. Additional analyses and specialty maps may be added to the final report to enhance the ability of the agency to communicate existing pavement conditions,forecasted conditions, and M&R �,:,' needs and priorities. p � o 10630 7Sth Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 23 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 qS POWERED BY ICC Appendix C - Enhanced ASTM D6433 Data Dictionary The following pages outline the standard measurements that will be reported from our collected and processed data for roadways. We refer to this as a data dictionary,to clearly outline to our clients all data points we will be collecting and reporting data for. While this is the most typical data dictionary for municipal/county agencies, we can offer modifications to this. We additionally offer data dictionaries for other standards, such as ASTM E33O3, FHWA LTPP, and more. p a o 10630 751h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 24 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 0 14S POWERED BY IOO Field Name Units Description A SegmentID n/a Unique Segment ID as per the client provided network GIS ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... B Road n/a Road name as per the client provided network GIS ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... C Road ID n/a Integerversion of Road,Called Street Number in ESA-Newfield to be gene Connect ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... D Sequence ID n/a Polyline order,called Block Number in ESA(use integers 1,2,3,etc)-New generated by Connect ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... E Supersegment ID n/a Segment grouping by logical treatment area-Imported into Connect from E to network definition ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... F From Street n/a From Street in ESA-Imported into Connect from Excel;attached to networl ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... G To Street n/a To Street in ESA-Imported into Connect from Excel;attached to network dE ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... H Prima ry_Direction_Collection n/a True where collection matches digitized direction of GIS, False where collet ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... I Direction n/a Predominant direction of travel, N/E/S/W based upon average heading valu segment. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... J FunctionalClass n/a Client functional class from GIS(Local,Collector,Arterial,etc) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... K PavementType n/a Predominant pavement type observed over reporting interval ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... L StartChain Miles Start chainage as defined for segment by the shp file ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... M EndChain Miles End chainage as defined for segment by the shp file ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... N Length Feet Chainage Length of the Segment in feet ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 0 Inform Link URL URL to launch Inform to beginning of this section ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... P Image Path File Path This is the internal path to the first image of each segment(e.g. M:/Raw/Images/imagel.jpg) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Q ASP% % Percentage of segment that is ASP and not affected by any Event Flags ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... R ASP Area Square Feet Total accessible pavement area that is ASP and not affected by any Event F ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... S Other% % Percentage of segment that is Other and not affected by any Event Flags ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... T JCP% % Percentage of segment that is 1CP and not affected by any Event Flags p a o 10630 75`h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 Docusign Envelope ID:B1F2AFBD-89A3-8238-81F6-05E96531ACB7 0 14S POWERED BY ICC U 1CP Area Square Feet Total accessible pavement area that is 1CP and not affected by any Event FI ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... V Valid% % Percentage of the segment length containing valid data and not affected by ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... W EventFlag Flag indicating presence of either Construction, Bridge, Railroad etc for whi invalidated ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... X AssessableLength Feet Assessable pavement length captured from IrisPRO Pave not affected by ar ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... y AssessableWidth Feet Assessable pavement width captured from IrisPRO Pave not affected by an ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Z AssessableArea Square Feet Assessable pavement area captured from IrisPRO Pave not affected by any ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AA PavementLength Feet Actual pavement length from aerial images-Imported into Connect from E; to network definition ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AB PavementWidth Feet Actual pavement width from aerial images-Imported into Connect from Ex network definition ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AC Speed mph Average speed of collection through segment ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AD MinSpeed mph Minimum speed of collection through segment ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AE MaxSpeed mph Maximum speed of collection through segment ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AF IRI Left in/mi Lane left IRI where speed is greaterthan 12.5mph (Average) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AG IRI Right in/mi Lane right IRI where speed is greater than 12.5mph (Average) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AH IRI Avg in/mi Lane average IRI where speed is greater than 12.5mph ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Al IRI %Invalid % Percentage of segmentwhere IRI has been invalidated due to lowspeed or ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AJ Rutting Left Inches Left wheelpath rut depth (Average) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AK Rutting Right Inches Right wheelpath rut depth (Average) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AL Alligator—Low Square Feet Total area of low severity Alligator Cracking as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AM Alligator—Mod Square Feet Total area of moderate severity Alligator Cracking as defined byASTM D643 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AN Alligator—High Square Feet Total area of high severity Alligator Cracking as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AO LongTrans_Low Feet Total length of low severity Longitudinal&Transverse Cracking as defined b ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AP LongTrans_Mod Feet Total length of moderate severity Longitudinal&Transverse Cracking as del D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AQ LongTrans_High Feet Total length of high severity Longitudinal&Transverse Cracking as defined I p � o 10630 75`h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 14S POWERED BY ICC AR Patch ingUtilityCuts_Low Square Feet Total area of low severity Patching&Utility Cuts as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AS PatchingUtilityCuts_Mod Square Feet Total area of moderate severity Patching&Utility Cuts as defined by ASTM l ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AT PatchingUtilityCuts_High Square Feet Total area of high severity Patching&Utility Cuts as defined byASTM D643: ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AU Pothole—Low Count of low severity Potholes as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AV Pothole—Mod Count of moderate severity Potholes as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AW Pothole—High Count of high severity Potholes as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AX Rutting—Low Square Feet Total area of low severity Rutting as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AY Rutting—Mod Square Feet Total area of moderate severity Rutting as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AZ Rutting—High Square Feet Total area of high severity Rutting as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BA CornerBreak_Low Count of low severity Corner Break as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BB CornerBreak_Mod Count of moderate severity Corner Break as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BC CornerBreak_High Count of high severity Corner Break as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BD DividedSlab_Low Count of low severity Divided Slab as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BE DividedSlab_Mod Count of moderate severity Divided Slab as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BF DividedSlab_High Count of high severity Divided Slab as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BG Faulting—Low Count of low severity Faulting as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BH Faulting—Mod Count of moderate severity Faulting as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BI Faulting—High Count of high severity Faulting as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BJ Linear—Low Count of low severity Linear Cracking as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BK Linear—Mod Count of moderate severity Linear Cracking as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BL Linear—High Count of high severity Linear Cracking as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BM Patch ing(Large)UtilityCuts_Low Count of low severity Patching(Large)&Utility Cuts as defined byASTM D6 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BN Patch ing(Large)UtilityCuts_Mod Count of moderate severity Patching(Large)&Utility Cuts as defined byAS' ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BO Patching(Large)UtilityCuts_High Count of high severity Patching(Large)&Utility Cuts as defined byASTM DE ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BP Patching(Small)_Low Count of low severity Patching(Small)as defined byASTM D6433 B Patchln Small Mod Count of moderate severity Patching Small as defined byASTM D6433 Q g( )_ Y g(Small) Y p a o 10630 75`h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 14S POWERED BY ICC BR Patching(Small)_High Count of high severity Patching(Small)as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BS Corn erSpa Ili ng_Low Count of low severity Corner Spa Ili ng as defined by ASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BT Corn erSpa Ili ng_Mod Count of moderate severity Corner Spa Ili ng as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BU Corn erSpa Ili ng_High Count of high severity Corner Spa Ili ng as defined byASTM D6433 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BV SlabCount Count of slabs within the segment, not affected by any Event Flags ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BW Deflection Results Empty Placeholder field for ESA ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BX SNeff Empty Placeholder field for ESA ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BY SNreq Empty Placeholder field for ESA ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BZ Rutting(ACP Only) Distress Index field for ESA-Will be populated by Python processor ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CA L&T Crk/Linear Crk Distress Index field for ESA-Will be populated by Python processor ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CB Alligator Crk/ Divided Slab Distress Index field for ESA-Will be populated by Python processor ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CC Map Crk(Block Crk)/Crnr Brk Distress Index field for ESA-Will be populated by Python processor ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CD Edge Crk/Jnt Spall Distress Index field for ESA-Will be populated by Python processor ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CE Distortions/Faulting Distress Index field for ESA-Will be populated by Python processor ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CF Bleeding/Polished Agg Distress Index field for ESA-Will be populated by Python processor ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CG Raveling/Scaling Distress Index field for ESA-Will be populated by Python processor ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CH Patches Distress Index field for ESA-Will be populated by Python processor ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CI Potholes Distress Index field for ESA-Will be populated by Python processor ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CJ Crossfall Crossfall, positive when right side is lower than left side ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CK Grade Grade, positive when pitching uphill ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CL PCI Pavement Condition Index(PCI) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CM PSCM ASTM Pavement Surface Cracking Metric(Crack Length*Crack Width/Inti defined byASTM E3303 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CN PSCI ASTM Pavement Surface Cracking Index as defined byASTM E3303 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CO PSCPRM Pavement Surface Cracking, Potholes and Repair Metric is a variation of the also includes patches, potholes and sealed cracks p � o 10630 75`h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 Docusign Envelope ID:B1 F2AFBD-89A3-8238-81 F6-05E96531ACB7 0 14S POWERED BY ICC CID PSCPRI Pavement Surface Cracking, Potholes and Repair Index is a variation of the includes patches, potholes and sealed cracks ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CQ Roughness Index(RI) Roughness Index field for ESA ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CR Structural Index(SI) Empty Placeholder field for ESA(Structural Index,calculated from Deflectic ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Empty Placeholder field for ESA(Composite Index,calculated from PCI, RI, CS Overall Condition Index(OCI) PCI +25% RI+25%SI (with structural)or 67% PCI +33%RI (without) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CT Start_Coords(LAT) Decimal Degrees Latitude at start of segment in decimal degrees(WGS84) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CU Start_Coords(LON) Decimal Degrees Longitude at start of segment in decimal degrees(WGS84) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Cv End_Coords(LAT) Decimal Degrees Latitude at end of segment in decimal degrees(WGS84) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CW End_Coords(LON) Decimal Degrees Longitude at end of segment in decimal degrees(WGS84) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CX SurveyDate Date Date of data collection. p � o 10630 75`h Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 Docusign Envelope ID:B1F2AFBD-89A3-8238-81F6-05E96531ACB7 OPERATING PLAN ICC d/b/a IMS INFRASTRUCTURE MANAGEMENT SERVICES CITY OF ORLANDO RFP RESPONSE TO RFP 25-0108 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System olms POWERED BY ICC Operating With over 50 years of pioneering expertise in pavement management and data collection technology, IMS stands uniquely qualified to deliver a best-in-class Pavement Management System (PMS)for the City of Orlando. Our Florida-based staff, combined with proprietary technology,form the foundation of a robust,field-tested solution designed to meet the City's operational goals and technical requirements. IMS's operating plan emphasizes quality, safety, data integrity, and local expertise,tailored specifically for Orlando's urban roadway network, GIS integration standards, and long-term infrastructure planning needs.Validated through successful projects across Florida, including Hillsborough, Seminole, and Volusia Counties, our proven approach ensures confidence in both delivery and outcomes. Our project approach outlines an understanding of the City's vision and provides a structured execution strategy that includes task-specific deliverables, milestones, assumptions, and proactive risk mitigation measures.Additionally, it outlines the minimal resources anticipated from the City to ensure seamless coordination and a smooth project experience from kickoff through final delivery. Project Approach (tasks 1-9) Our approach to pavement management for the City of Orlando integrates advanced technology, experienced Florida-based team, and a proven understanding of the City's roadway network. By combining 360° panoramic imagery with cutting-edge second-generation LCMS(Laser Crack Measurement System)technology,we will deliver a rigorous, objective pavement condition assessment aligned with ASTM D6433 and *new y 'a to D'M E330,3 standards. This process will yield reliable Pavement Condition Index(PCI) scores for each roadway segment, providing a detailed baseline to support forecasting, maintenance planning, and long-term infrastructure investment strategies. Our projects typically follow the steps shown in the figure below. PMP Project Report closeout Project / Kickoff GIS �// Review Data Processing, m: 460 Data Delivery/ Inform'" PMP oData (Analysis Review meters 3 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System 01114S POWERED BY ICC IMS is uniquely positioned to serve Orlando, having completed the City's most recent pavement condition survey in 2022 through our 2024 acquisition of Data Transfer Solutions(DTS).This local experience grants our team a deep familiarity with the City's roadway network, data structure, GIS schema, and performance goals. Building on this foundation, IMS will integrate new condition data with Orlando's existing PMS, ensuring data continuity, structural consistency, and actionable insights from day one. The collected field data, including PCI, cracking, rutting, raveling, and other distress metrics,will be processed by our in-house pavement engineering team using high-resolution imagery and automated analysis platforms.All data will undergo rigorous internal QA/QC protocols to validate accuracy, eliminate anomalies, and ensure alignment with the City's GIS and asset management systems.These efforts directly support the development of prioritized, data-driven maintenance and rehabilitation plans aligned with budget constraints and lifecycle cost optimization. To enhance transparency and ease of use, IMS will also deliver a GIS-linked dashboard that allows City staff to visualize pavement conditions, track historic maintenance activities, and model funding scenarios. This tool empowers both staff and stakeholders to make informed decisions and promote accountability in infrastructure planning. The IMS approach is grounded in technical precision, operational efficiency, and long-term partnership. By aligning our methodology with Orlando's specific needs,we draw from our decades of experience and lessons learned on thousands of pavement management projects across Florida and the nation, IMS is committed to delivering a sustainable, data-rich pavement management solution that drives value, enhances safety, and supports the City's infrastructure goals. Phase 1 F S Ik 1 , lPiroject IM c k,,,,,Off We begin each engagement with a focused kickoff meeting designed to align expectations, refine deliverables, and lay the groundwork for a unified collaboration. For the City,this meeting will involve key personnel from both IMS and the City to review project goals, finalize schedules, confirm deliverables, and outline coordination procedures. Our Project Manager, an experienced pavement engineer,will lead this meeting and remain the single point of contact throughout the project. At kickoff,we will: 10 Review and align GIS centerline segmentation for accuracy and completeness 10 Calibrate the City's roadway network for import into our proprietary UnifyTM Software Suite (Drive TM, ConneCtTM, InformTM) 11111 Confirm data format compatibility for PAVER and GIS integration 11111 Establish communication protocols, escalation chains, and reporting formats 10 Share outreach materials such as project flyers,vehicle identification photos, and FAQs to support public communication if desired by the City Our kickoff meetings are guided by project-specific dashboards and planning tools, a process refined through successful projects across Florida, including Hillsborough, Seminole, and Volusia Counties. 4 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 Pavement Management System olms POWERED BY ICC , ww, Nkaroar uwa�m r;.rn^w r,.aa,... 9�V � ��I� Eui�i iAMo mrwnm�pmw row I!�n y a�xowXMwnu yrPioiv ,� , rr yy ., ,. f h s M. OrdIN — tat. C1 ,1 E .. Sample reporting dashboard showing data collection and processing progress Faslk 2, Pirelpaire for IF ii II O it Ik / GIIS I in t e it - ii O ire Successful pavement data collection begins with accurate GIS calibration. Prior to field deployment, IMS will conduct a GIS pre-check and calibration to align our survey routes and final deliverables with the City's segmentation system, ensuring full compatibility with existing geospatial data structures and pavement management workflows.To support a whole and integrated process from field to final deliverables, IMS will deploy our UnifyTM Software Suite,which includes Drive TM, ConnectT1,and InformTM: Drive TM N+ Data Collection- Guides field crews through the predefined County roadway segments using turn-by-turn navigation and embedded segment metadata to ensure complete, accurate coverage. • ConnectTM �� Data Processing- Performs automated and manual QA/QC to validate the collected pavement condition data and format it precisely to the County's segmentation structure for consistency and ease of integration. • InformTM r Online Visualization-A secure, cloud-based dashboard that gives St. Charles County staff intuitive, map-based access to pavement condition data and roadway imagery via any browser-enabled device. To maintain the highest levels of data quality throughout the project, IMS implements daily calibration of each IrisPRO PaveT"' collection vehicle, continuous sensor monitoring, and nightly data uploads for processing. Each upload is matched to the Citys road inventory to verify spatial accuracy and inventory completeness. Once field collection is complete, PCI values and distress data will be reviewed and validated by IMS's certified pavement engineers and internal QC specialists.All deliverables will be provided in Microsoft Excel, shapefile,and geodatabase formats,fully compatible with PAVER, ESRI GIS, and other pavement management systems utilized by the City. See Appendix A II Pavement Assessirnent Softwarre Sur nirmnairy for details about our UnifyTm Software Suite. 5 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System 0IMS POWERED BY ICC IMS has extensive experience configuring networks for Florida jurisdictions, including the City of Orlando (in 2022, under DTS), Sumter and Seminole Counties. We understand how to tailor field deployment for Florida's urban density, time-sensitive corridors, and mixed roadway types. " How will IMS prepare? I IMS will: Review and validate the City's GIS centerline data for completeness, accuracy, and segmentation consistency. Align the pavement network to the City's existing Pavement Management Database schema, including Section ID conventions. Configure Drive TM to collect data with full geospatial referencing and minimal routing errors. Establish a local calibration site and test vehicle configuration to meet ASTM standards. Coordinate review of representative segments with City staff to confirm agreement on imagery quality and distress scoring methods. Optimize data collection routes based on traffic patterns, school zones, and critical corridors to reduce public impact. Maintain compatibility with SQL Server 2009 and configure databases to support lane mileage and section area calculations. Deliverables 0 A GIS-calibrated field network imported into DriveT"' for spatially referenced data collection. 11111 Calibration site setup and validated vehicle configuration. 11111 Field Book and collection maps prepared using the City's latest data and naming conventions. Sample segments with digital imagery and distress scoring submitted for City approval prior to survey. Custom ESRI File Geodatabase(s)configured to calculate: o Nominal pavement widths and lane miles for the full network o Curb return radii and changes in width per segment o Total pavement area for each management section Fullyjoinable datasets compatible with the City's pavement management database via Section ID. This ensures Orlando's network is ready for a smooth, high-quality field survey, and sets the foundation for accurate, repeatable pavement condition analysis tailored to local planning. F 5lk - Fielld Work IMS will conduct a systematic, high-accuracy field survey of all City-maintained roadways, adhering to the protocols outlined in ASTM D6433 and * ewASTM E3303,which IMS helped develop, ensuring repeatability and transparency in condition ratings. Our goal during this phase is to acquire comprehensive,geospatially accurate pavement condition data and digital imagery that will support PCI calculation, PAVER system integration, and future maintenance planning. )) How will IMS collect data? I Fieldwork will be executed using IMS's Florida-registered IrisPRO PaveTm automated asset data collection vehicles, purpose-built for urban data collection.These survey units are equipped with: 6 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System olms POWERED BY ICC 0 LCMS-2(Laser Crack Measurement System)sensors that capture 2D and 3D surface imagery to measure cracking, rutting, raveling, and other surface distresses in accordance with ASTM D6433 and ASTM E3303. High-resolution downward- and forward-facing digital cameras that acquire geo- referenced pavement-oriented imagery at 20-foot intervals, enabling remote desktop assessments and QA verification Precision GPS and inertial navigation systems to ensure spatial alignment with the City's GIS centerline data Teledyne R Ladybug S, / r.„.. „ % „ Captu� 360" nuar er a Defined Waew"Vrvarl" °'" ASTM Cllass I IIIn isPRO Pavement Purofi10ler u 0 is wU(Xi s Rigs it ar id Ludt WheeR a4..wa R,rrr.u,Rrrlle..a"wr %?asumrureu°lt^; " Pavement Distress imaging r magi rig, � 1r nrm Res �uluon'n Di°ivelm r r ci i n'n irn w or irR0 ) ry a=aorr�r� rJ Rrrri„�n a r�9R lad 8nll��ri ".�"°m�rtr�Vn:�r•s AVONMW s1�M GPI IPositioningLS with �� r� �, � R�a�n��i�nrr�'rrr�� r�� uwnna y�ar� °�r�R�u , �/�, ,; �� � r j Saurnsara Monitoring R a k'iinie TracO ing Iasi kri I N°Rnapmtiiu"r W "fef.ure C nr'iin"nr OUS Surface TeXtUr3 � &rinderien6i Linear Distance Positioning R:7Ma for Pirerose R onear D) star�c MeasurerneriLs lrisPRO Pave Safety LightingR�n.rrn'Vt e�rn�n4.� v�rr" � x�nr.�in"'n• Hashing Ughts Ensure Righ Vrsr iR:rl r y In full compliance with ASTM D6433 and ASTM E3303, IMS will: • Determine pavement distresses within designated sample units for each roadway segment • Apply a statistically valid sampling methodology based on segment length and unit count(N), inspecting the required minimum number of sample units (n)as defined in the RFP Establish the first sample unit location using ASTM guidance to ensure consistency and reproducibility across the network 7 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System 0IMS POWERED BY ICC To meet the City's operational needs: Surveys will be performed during off-peak hours or weekends when necessary, reducing traffic disruptions 10 No lane closures or traffic control will be required, making our non-invasive survey approach well-suited for Orlando's high-density urban corridors P All vehicles are marked for visibility and equipped with safety lighting, adhering to FDOT and OSHA field safety standards Our field team, including Florida-based technicians and project managers, are trained extensively in both urban survey best practices and ASTM data collection procedures.This ensures we not only comply with technical specifications but also operate safely and respectfully within the City's public right-of-way. )11 Quality Assurance/Quality Control (QA/QC) I Based on discussions with the City during the project initiation and kickoff meetings, IMS will develop a project-specific version of our standard Data Quality Management Plan (DQMP)for this engagement. The Orlando DQMP will be formalized with the project team's approval prior to data collection. At a minimum,the plan will address the following: How the data collection equipment will be calibrated and certified. What data quality control (QC) measures will be conducted before data collection begins and periodically during data collection. How data will be sampled, reviewed, and checked for quality. 1I 11 S What error resolution procedures will be followed. How data will be accepted. 1 Management In SIDOMFIL1 ,11 While data collection is underway During the collection and processing workflow, data discrepancies are detected in the following three ways.These processes are run on 100% of the IMS'standard DQMP is customized collected and processed data.Any road sections with data for each clients project discrepancies arising from sensors, systems, or processing that exceed the defined thresholds will be recollected and/or reprocessed, as necessary: • During data collection through real-time health monitoring systems onboard the IrisPRO Pave data collection vehicle. • During data processing in Connect's data import module, using data quality checks that include data completeness and data synchronization validation. During data reporting in Connect's report generation module, through sensibility and range checks. IMS will review a random sample of pavement images to confirm the accuracy of reported distress data using our ConnectTM software.The detailed distress data for each image, including cracking and the classified and rated distresses, are superimposed over the image and displayed in a table.This allows QC reviewers to efficiently review and confirm that the condition of the road has been surveyed accurately. ConnectTm also shows the vehicle GPS traces(collection polylines) overlaid on a street view map or aerial image. These are displayed alongside the City-provided GIS shapefile 8 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System olms POWERED BY ICC polylines to allow quick verification that the correct segments were surveyed, limits correctly identified, and GPS tracking was precise.This all-in-one processing software virtually eliminates location errors and misplaced sections, improving data transparency and boosting client confidence in the delivered results. Collecting and delivering high-quality data is at the heart of the IMS mission. Clients consistently recognize IMS for accurate first-time deliverables and industry-leading turnaround times. Note-Prices for Drivelm and Connect`" are built into our data collection prices! Quality Control(QC)of Pavement Distress Data With a local presence in Orlando, Florida,ANTHEM (MBE)will support this project through in-person field verification efforts. Staff will conduct field visits to perform manual pavement checks, adding an additional layer of insight that only on-the-ground observations can provide.ANTHEM will perform quality control (QC) observations during each of the two planned data collection cycles. This includes conducting up to one day of manual distress surveys per cycle to compare visual pavement conditions with the collected dataset. Field verification will include a representative sample of street segments with varying surface types (AC and PCC),functional classifications(local streets, arterials, alleys), and condition levels (poor,fair, good)to help identify any inconsistencies or segments that warrant additional review. The goal is for ANTHEM to provide an independent, objective check on the general consistency and reasonableness of the condition data.This high-level verification supplements the automated collection effort and offer additional confidence in the data used within the City's pavement management system. "^ Equipment and Value-Added Capabilities I IMS's IrisPRO Pave delivers unmatched accuracy, consistency, and flexibility through its advanced sensor suite and rigorous calibration protocols. Before each collection day, DriveT"^ enforces strict client-specific calibration routines, as outlined in the DQMP,to ensure that no data is captured unless all systems are properly aligned.This eliminates the risk of non-defensible or incomplete data and reduces rework. Our vehicles are equipped with the patented Every Speed Profiling technology, which is specifically designed to measure roadway roughness (I RI)accurately under any traffic conditions.This technology ensures precise, repeatable measurements at all speeds, including stop-and-go traffic commonly found in urban settings.This capability is crucial for municipalities that require consistent data regardless of traffic patterns.The 3D LCMS-2 is customized to agency-specific pavement textures and lighting conditions,with automated overrides to handle temporary variations like damp surfaces or surface debris, ensuring objective and repeatable crack detection. High-resolution, GPS-tagged 3600 imagery is collected using the Ladybug 5+ camera, offering clear, geolocated visuals of the full right-of-way(ROW),which can be used to extract visible roadside assets either during the project or post-delivery.The Distance Measuring Instrument(DMI)that tracks distance is maintained by a high-resolution 5,000-count-per-revolution wheel encoder and inertial navigation system (INS), ensuring data precision even in areas with poor GPS reception.Together,these systems provide agencies with highly accurate condition data and ROW imagery that support both pavement management and future asset inventory efforts. 9 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System olms POWERED BY ICC Our equipment fully meets all standards outlined in the RFP and can deliver the data in PAVER. 3D Laser Crack Measurement System (LCMS)with SmartSync Optimization! I A key IMS differentiator is the customization of crack detection settings for each pavement surface type within the client's road network. Unlike other providers that apply one-size-fits-all settings, IMS uses our proprietary ConnectIm software and SmartSync technology to optimize detection based on pavement texture, brightness, color, condition, and more. SmartSync SMA allows us to fine-tune detection parameters dynamically during data RT collection, enabling superior crack detection accuracy from the first pass!This significantly reduces the time needed for manual correction and post- processing while minimizing the quality control burden. Detection is fully automated and performed in-house to eliminate the subjectivity often introduced by third-party editors.The result is highly repeatable, consistent, and objective pavement condition data essential for reliable pavement management and forecasting. Deliverables Geo-referenced pavement-oriented digital imagery of all City-maintained roads High-fidelity LCMS data used for distress quantification and PCI scoring Sampling unit documentation for each roadway segment, consistent with ASTM D6433 and ASTM E3303 inspection standards F S Ik 4, Acquhre P v irn ire t O ire d ii t 6 n II::; t To meet the City of Orlando's objective of capturing pavement condition data across multiple surface types, IMS will deploy a combination of advanced technologies and industry-standard methodologies. Our approach is designed to collect highly detailed, objective, and repeatable pavement condition data across asphalt(AC), portland cement concrete(PCC), and brick surface roadways. )) Asphalt and PCC Roadways I IMS will collect high-resolution 3D pavement surface data using our IrisPRO Pave, equipped with LCMS-2 sensors that record all major pavement distresses, including cracking, rutting, raveling, patching, and faulting, al/in real time. Our system delivers data fully compliant with both ASTM D6433 and the newly adopted ASTM E3303 standards. IMS's proprietary Drive TM platform synchronizes raw data to our secure servers daily, supporting real- time tracking, built-in QA, and progress transparency for City staff. 'u^ ASTM E3303- Objective Surface Metrics...finally! I IMS is a leading contributor to the new ASTM E3303 standard (the Standard Practice for Generating Pavement Surface Cracking Indices from Digital Images), which moves the industry beyond subjective crack identification toward quantifiable, repeatable pavement surface metrics. With IMS there is no need to choose-we deliver both D6433 and E3303 metrics as standard on all projects. IMS engineers served on the ASTM El committee to co-develop this standard with input from public agencies and engineering peers.This breakthrough allows agencies to make smarter, data- driven pavement decisions with confidence, and IMS is ready to deliver this next-generation capability 10 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System 01114S POWERED BY ICC to your network today!Traditional distress protocols are based on descriptions of crack types and severities that can be understood by human raters,whereas E3303 builds cracking definitions from fundamental properties that can be measured.The E3303 metrics are: Crack length 1 0 Pavement Surface Cracking Metric(PSCM) Crack width w Is Pavement Surface Cracking Index(PSCI) Crack density p These metrics can be readily calculated for each "tile"along the lane collected.The tiles are formed by an intersection between five road zones and 2-m (or 6-ft) intervals along the road (illustrated in the image). �r �Illi j0I e, � u � I � y Unlike manual surveys,the major advantage of E3303 metrics is that they are physically meaningful, consistent, objective, and machine verifiable. Crack density is the length of cracking per unit area, and PSCM is the percentage of open pavement within a defined area.These metrics can be collected accurately and repeatably by the IrisPRO Pave and have been proven through extensive studies on multiple projects. For example, for Delaware DOT,the client defined 20 control sites covering all pavement types and conditions across their network.We collected 10 runs of each site, every month for five months.The crack detection capability is fully automated in our Connect software. The following charts show the best and worst results from these control sites.The cracking condition index, PSCI, shows extraordinary repeatability compared to semi-automated methods and manual surveys. The standard deviation is only 0.44 points in the best case and 1.85 points in the worst case, and the coefficients of variation are 0.5% and 2.3%, respectively. This unmatched repeatability and objectivity in data quality means pavement deterioration trends can be more accurately modeled from the data.This enables the City to optimize maintenance treatments, budgets, and Iifecycle planning with greater confidence. 11 000usign Envelope ID:o1pzApao*eAa*zao-81pm-05eeosa1xoar City of Orlando FL RFP25-0180 | Pavement Management System 0IMS ' mwsncu BY .00 PSCI-Philadelphia Pike 900 MO 812 30.0 20,0 10.0 0,0 April May June July August PSCl-Owls Nest Rd 90.0 80.0 6(10 MO 23% Mo 00 April May June July August IMS is proud to be an industry leader in the development and implementation of the new ASTK8E33O3methodology and im eager tmbring ikkw our clients at no additional cost! m* Brick Roadvnays- PASEN-Based K8mdeU | For brick-surfaced streets' |MS fully supports the development of a custom model based on the PASER method. Our team will focus the assessment on distortion-related distresses(e.g., settlement, heaving, and surface deformation), as well as patching activity. Cracking-related distresses,which do not apply to brick surfaces,will be excluded. The model will produce a condition index for each brick road segment,which will then be reviewed collaboratively with City staff. This allows for the integration of expert input alongside objective metrics to ensure accuracy and alignment with City expectations. )5 Deliverables w A computerized Pavement Management report that lists the PCI score for each road segment in the database, sorted by surface type, condition, or geographic area as requested. w Brick road condition scores using the PASER-based model, ready for City review. ~ All raw and processed data will be delivered in formats compatible with the [it 's PAVER system and future pavement planning efforts. Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System olms POWERED BY ICC F Ik 5, IF'a v e ir.ri e ire. I1......e ire 0...i ir...i WW 6 d t['i II'D e t it im 6 ire a.�6 in IMS will determine the pavement length and width of every City-maintained roadway segment from aerial images to ensure maximum accuracy. Pavement area measurements are critically important for treatment cost calculation and pavement management optimization. In alignment with the City of Orlando's stated objectives, IMS will: • Measure the nominal length and width of each segment in the pavement management network;this will include the measurement of the bulb radius for cul-de-sacs for accurate area measurements • Identify and document any significant width changes, including turning lanes, intersection widening, and curb return radius areas • Provide data suitable for both systemwide surface area calculations and detailed, location- specific analyses used in project-level planning i f/ l� P � l Each road segment's measured values will be compared against the City's existing GIS network as part of a cross-verification process. Discrepancies will be flagged and reconciled collaboratively with City staff, improving the accuracy of the City's base data.This practice, proven in recent work for several Florida counties and municipalities, has helped Florida agencies correct outdated mapping and more accurately estimate rehabilitation quantities and budgeting needs. )) Accurate Measurement of Pavement Geometry IMS's process ensures 100% lane coverage with repeatable, objective measurements: Is Full-lane width measurements Locations of geometric transitions(e.g., lane tapers, intersections, and edge flares) Width changes associated with operational features like turn bays and auxiliary lanes Deliverables II IMS will deliver: • A PMS database containing the nominal width of each road segment in the network • A detailed spatial database indicating all roadway widths, including: 13 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System 01114S POWERED BY ICC o Calculated pavement area o Locations of width changes o Dimensions of curb returns and intersection expansions o Attributes linked directly to the City's GIS network By combining state-of-the-art mobile sensing equipment with Florida-tested methodologies, IMS ensures that the City of Orlando receives highly accurate and actionable roadway geometry data, directly supporting pavement planning, cost estimating, and project prioritization across the network. Fa s lk a 11' roMe Geo IIR e fe it e in c e d I'D ii ii t II 11irnages Accurate and high-resolution digital imagery is a vital asset for visual validation of pavement conditions, asset inventory, and long-term roadway management. IMS will deliver geo-referenced imagery that is not only spatially precise but also highly usable within the City's Pavement Management Database. )) Digital Imaging Technology I IMS deploys the Ladybug5+ spherical 3600 camera, mounted securely to the roof of each IrisPRO Pave using a custom-designed steady mount. Unlike traditional video systems that operate on fixed time intervals, our imaging system is distance-triggered, capturing images every 20 feet along the network.This ensures consistent and uniform image spacing, aligned to each roadway segment. Image capture is tightly integrated with our IrisPRO Pave hardware,which records the precise GPS location and exact moment of shutter release.The Ladybugs+ uses the advanced Sony Pregius sensor, delivering superior dynamic range and exceptional image clarity even at driving speeds and in variable lighting conditions, ideal for Florida's urban corridors. Captured images support full 3600 field-of-view and enable flexible post-processing. City staff can extract custom angles or zoom into specific right-of-way features using our ConnectTM software, eliminating the need for multiple calibrated cameras and simplifying the review process. )s) Image Capture and Configuration I IMS will collect both forward-facing and spherical right- of-way imagery in high resolution (6000 x 2000 pixels planned forward FOV). Each image is: Geo-referenced with sub-meter accuracy 10 Uniquely named and indexed by road segment ID 0 Linked directly to the City's Pavement Management Database for sequential viewing For segments where data is collected manually(e.g.,where vehicle access is not possible), IMS will also provide GPS-tagged photographs of representative pavement distresses to support PCI scoring in accordance with ASTM standards.This system is widely used across our Florida projects and offers unmatched flexibility for municipal engineering teams. 14 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 Pavement Management System 0IMS POWERED BY ICC ��uhfuu� III fl I� I II Illlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllullllulllllullllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllp uiipul 1 I'Ililiiiillildillll�ltulll�ll�illll�lii�,Illol Illlwlillllllll 11`II I ,I%arf%/ J� Right FOVSp Z+45 RIghC-FOV50 Z+45 Y-5 p1piP,yj91tKYu� I - M 44, HIII Right FOV50 Z+30 V 5 Unlimited capability to select camera angles and zoom perspectives �lllr , ONVII' I� � UII� VVVVVV e; Left:LCMS-2 distress imaging vs. GoPro imaging. Right: Wide-angle ROW imagery from Ladybug camera in Connect The images show two different views for the forward and right views extracted from the Ladybug 5+ camera. Note the image labels to appreciate the subtle adjustments we have available for x-axis or y-axis rotations, and the image positioned at 90 degrees to the right to capture the view down the intersecting street. It is also possible to extract single wide-angle images from this camera, as shown in the image in the ConnectTM software. 15 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System 01114S POWERED BY ICC Inform Advanced-Data Visualization and Imaging Tools I HD 3600 imagery is included in all IMS pavement assessments as a standard deliverable.These images are tightly integrated with geospatial data, providing a powerful visual reference for planning, inspection, and validation. As an added value, IMS will provide City staff with 1-year of ree access to a consolidated, shared instance of InformTM, our secure, browser-based, cloud-hosted dashboard that enables: T Map-based visualization of PCI scores, distress metrics, and 360' imagery Filtering and querying by condition, location, or segment T Exportable summary tables and GIS-compatible files Easy sharing across departments and stakeholders INFORM DEMO 0 A demo of our cloud-based webviewerwith data and images collected byour I risPRO Pave vehicles may be accessed via the link and credentials below. Once logged in,you can select between the Road Demo(DOT/Municipality)or the Sidewalk Demo.The user button in the •• right can be used to switch views. https://inform.internationalcybernetics.com/login •- • I PW: informclemo InformTM is already in use at several state DOTS, counties, and municipalities across the U.S., and we are excited to offer the City of Orlando this intuitive, powerful tool to enhance asset management and planning. 3 ^ Deliverables T Sequential,geo-referenced digital images QPG)with approved clarity and resolution. T Forward-facing images with 75' FOV and spherical right-of-way captures available for flexible post-analysis. T Image sets uniquely named and linked to corresponding road segments. Integrated image access within the Pavement Management Database, allowing for easy visual review of conditions in sequential order. T GPS-tagged photographs of distress locations for any manually rated segments. By leveraging leading-edge camera technology, precise GPS synchronization, and flexible visualization tools, IMS ensures Orlando receives high-value visual data, empowering staff to validate pavement conditions, conduct audits, and inform asset planning decisions with confidence. Phase FasIk . ¢ Il::: lliiveir y Of IP C II II t Ca In Phase 2, IMS will finalize the pavement condition dataset, generate Pavement Condition Index (PCI)values in accordance with ASTM D6433 and E3303, and ensure seamless integration into the City's Pavement Management System.All processed data will be thoroughly quality-controlled and formatted for full compatibility with the City's existing platforms, including PAVER 7.1, Cityworks, and Cartegraph. 16 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System olms POWERED BY ICC To support the City's long-term asset management objectives, IMS provides two service options: (1) full PAVER system updates and support and (2) optional software alternatives that expand decision- support capabilities. Our ability to support multiple platforms offers the City flexibility without compromising data accuracy, usability, or continuity. 0 PAVER System Updates and Pavement Management Plan Execution IMS is fully prepared to manage and update the city's PAVER system as an integral component of our pavement management services. Upon project initiation,we will work with City staff to incorporate the 2025 Resurfacing Program and historical paving data into PAVER. We are experienced in operating within the PAVER system to handle all aspects of pavement management activities, ensuring that all data is up-to-date and reflective of current and planned infrastructure changes. Should the city choose to adopt a different system in the future,we are equally capable of integrating and managing pavement data within any alternative systems, dedicating our efforts to unified system transition and integration. Our commitment extends to providing a comprehensive service that encompasses all facets of pavement management,thereby enhancing the city's planning and execution capabilities within the PAVER framework. r'w111 Optional Alternatives As requested, IMS also presents two vetted alternatives to the PAVER system: Decision Optimization Technology(DOT) Software and CityLogix(formerly StreetLogix).These options offer various levels of customization, modeling depth, and ease of use. Both systems are web-based and meet or exceed the functional specifications outlined in the RFP. Optional system setup, integration, and licensing costs are not included in our base fee and would only be incurred upon the CiVs request. Both software systems meet/exceed the capabilities outlined in the RFP. We have established relationships with both vendors and would work closely with either team to successfully implement the chosen software. Comparison points are as follows. Feature DOT Software ? CityLogix ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Web-Based Interface Yes Yes ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ ---User-Learning- --Curve-----------------------------------------------------------Moderate-------------------------------------------------------------------Easy-------------------------------------------------------------------------- Flexibility&Customization High I Low ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Implementation Time 10-16 Weeks 4-6 Weeks ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Very flexible; ASTM D6433, Distress Types ASTM E3303, LTPP, etc. ASTM D6433 - ----------------------------------------------------------------------------------------------------------------------- Condition Indices Very flexible; PCI, PSCI, PCR, PCI only PAVER, plus custom indices !------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Deterioration Models Advanced (supports metric- Basic(PCI only) level deterioration) !------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Deterioration Curve Families Yes No ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Flexible Treatment Types and Costs Yes Yes ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- l-Treatment Mapping to Condition Distress level mapping PCI score ranges only Treatment Impacts (Score Resets) Advanced Basic ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Decision Trees Customizable,Advanced Customizable, Basic -------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 17 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System 0IMS POWERED BY ICC Our team is experienced in formatting and delivering data for seamless input into any pavement management software selected by the city.We have successfully integrated with nearly every third-party PMS on the market and tailor our formatting and QA/QC processes to align with each system's specifications.This ensures compatibility, minimizes manual adjustments, and supports a smooth transition for system users. Costs for handling of historic data are included in our price proposal. The same team responsible for collecting, processing, and validating the data will also lead the integration into the city's chosen pavement management system.This continuity ensures deep familiarity with the dataset, reduces handoff errors, and allows for faster, more accurate formatting tailored to the software's requirements. It is a streamlined approach that enhances both efficiency and data integrity. IMS will work closely with the City's selected software vendor to integrate survey data and migrate historical data. Our team has successfully integrated and migrated data into nearly every third-party pavement management system currently on the market.We understand the nuances of legacy datasets and ensure a smooth, accurate transition that preserves data integrity and maximizes long-term usability. Deliverables I To meet the City's stated deliverables, IMS will provide: A formatted and quality-controlled pavement condition dataset, ready for upload to the City's internal network. Drives containing all collected imagery, PCI scores, GIS files, and supporting data outputs. Verified compatibility with PAVER 7.1, Cityworks, Cartegraph, or other approved PMS platforms. Support for importation of all data into the selected system,with additional consultation available for setup and configuration. Whether continuing with PAVER or exploring enhanced alternatives, IMS offers the expertise, flexibility, and systems knowledge to support a smooth and successful deployment of the City's PMS. F Ik : II ire f it S t it u c t u it If Z e I O it t and ....F e ire I II t e S IMS will develop a comprehensive Infrastructure Condition Report for the City of Orlando that summarizes the condition of the roadway network, documents all work completed during the project, and offers data-driven maintenance and rehabilitation strategies. This final report will serve as both a technical summary and a practical planning document that supports transparent, strategic decision-making by City staff and stakeholders. Mi Final Infrastructure Report I The final report will: Document the Full Project Scope: Including data collection methods, survey coverage, equipment used (e.g., IrisPRO Pave with LCMS-2 and Ladybug5+ imaging), analysis methodology, and software platforms utilized (e.g., DriveT1, ConnectTM, InformTM, and PAVER). Summarize Network Condition: Present current PCI scores, distress trends, and segment- level condition data using intuitive visuals like color-coded maps, PCI histograms, and pavement health curves. 18 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System olms POWERED BY ICC 10 Highlight Key Findings: Identify high-risk or rapidly deteriorating segments, performance differences by functional class, and average PCI by district, neighborhood, or maintenance zone. 10 Provide Actionable Recommendations: Outline optimal treatment strategies for each pavement class, prioritizing preventive maintenance and preservation where feasible. Recommendations will align with the City's available budget,target service levels, and long- term performance goals. Deliverables include: Network-Wide PCI Mapbook with color-coded conditions Segment Rankings by PCI and risk level Recommended Treatments categorized by cost-effectiveness and lifecycle extension Six-Year Capital Improvement Forecasts with cost-benefit summaries Photos and Visual References to illustrate distress examples and key locations IMS has developed similar reports for Florida DOT and the City of Jacksonville,where our templates and visualizations were used to brief elected officials and support funding allocations. r''111 Annual Pavement Report Template I To support ongoing use of the pavement management system, IMS will deliver a customizable Annual Pavement Report Template that allows City staff to: Document annual paving and maintenance activity Analyze treatment effectiveness and actual versus expected PCI gains Propose the next year's rehabilitation and preservation strategy Model the projected impact of proposed programs on the overall network condition Highlight major improvements, risks, and recommended funding priorities The template will be delivered in both Microsoft Word and PowerPoint formats, structured for internal staff use or presentation to senior leadership, elected officials, and the public. ), Technical Support and Public Presentation Materials I To ensure successful implementation and long-term utility of the PMS tools, IMS will: Provide up to 24 hours of on-call support through to the end of 2025, including assistance with report customization, interpretation of condition data, or system queries. Work with City staff to prepare and format a presentation of key findings,tailored to senior management, Council members, or community stakeholders.This may include data visualizations, infographics, maps, and simple messaging that translates technical findings into accessible insights. Deliverables Infrastructure Report summarizing project scope, condition data, findings, and recommendations. Annual Report Template for continued City use to plan and report on pavement activities. Presentation Support for City staff to brief senior officials or the public. 24 Hours of Pavement Management Database Support through December 2025. 19 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System olms POWERED BY ICC IMS's infrastructure reporting framework ensures that the City will have notjust high-quality data, but also the tools and guidance to interpret, present, and act on that information, supporting efficient,transparent, and forward-thinking pavement management decisions. Faslk 9, G II S II......iiinikage IMS will ensure full integration of the Pavement Management Database with the City of Orlando's GIS system, enabling spatial visualization and analysis of pavement condition data across the network. Final datasets will be fully formatted to align with the City's ESRI GIS schema. IMS will deliver data in geodatabase or shapefile format, including: a Linked imagery(forward and downward views) ID PCI scores and segment-level distress attributes Unique identifiers matching the City's modified pavement centerline file Field names and structure configured for direct use in existing GIS layers Our GIS specialists will conduct a detailed review of the City's pavement centerline file to ensure accurate matching and linkage. This includes checking for field consistency, spatial alignment, and segment integrity. Prior to final delivery, IMS will host a live screen-sharing session with City staff to verify schema compatibility, confirm successful linkage, and answer any technical questions. In accordance with the RFP, IMS will maintain the GIS linkage through the end of the 2025 calendar year.As new streets are added to the City's inventory or rehabilitation work is completed, IMS will update the linked GIS data as provided by City staff to ensure the database remains current and actionable. " Deliverables Pavement Management Database linked to the City's GIS centerline file (geodatabase or shapefile format) Linked imagery, PCI, and distress attributes embedded within the GIS layer Documentation of GIS schema and linkage logic Live review session with City staff to validate data structure and handoff Ongoing support for GIS updates based on City-provided rehabilitation and inventory changes through 2025 Our GIS linkage services have been commended in municipal projects across North America for their accuracy, clarity, and ease of use. For Orlando,we will ensure a refined integration that enables the City to maximize the value of its pavement condition data within its existing spatial systems. Operating Policies IMS operates under a rigorous set of Standard Operating Procedures(SOPS)and a company-wide Data Quality Management Plan (DQMP),which collectively form the backbone of our quality, safety, and performance standards.These policies ensure that all data collection, processing, and reporting efforts are consistent, auditable, and aligned with both industry best practices and the specific needs of our clients, particularly in complex urban environments like the City of Orlando. 20 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FL RFP25-0180 I Pavement Management System 0IMS POWERED BY ICC Our SOPs cover every stage of the project lifecycle,from kickoff through final delivery, and are updated regularly to reflect changes in technology, regulations, and client feedback.All field operations follow documented safety and quality protocols, which include: Compliance with OSHA and FDOT standards for workplace and roadway safety Adherence to ASTM D6433 and E3303 protocols for pavement condition data collection and analysis Daily equipment checks and pre-deployment inspections for all IrisPRO Pave vehicles Routine field audits to verify adherence to collection methodology and safety standards Structured field crew debriefs, and safety briefings conducted weekly Data integrity checkpoints built into our UnifyT"' software suite to flag anomalies before processing IMS is also well-versed in Florida-specific operational requirements, including the need to coordinate fieldwork in urban, pedestrian-heavy, and high-traffic areas. For Orlando, this means tailoring our deployment schedule around school zones, downtown corridors, and city event calendars,while operating vehicles that are FDOT-compliant and equipped with full lighting and safety markings. Additionally, our quality management team conducts ongoing internal audits across all active projects.These audits assess field performance, data quality, and compliance with both project- specific and corporate standards, ensuring an elevated level of accountability across all IMS personnel. By upholding these operating policies, IMS is able to deliver pavement management solutions that are safe, consistent, and trusted. Training Programs and Staffing IMS offers customized training sessions at project close-out or upon request.Training includes GIS navigation, PCI interpretation, and PMS update workflows. Our core team includes: Project Manager(Megan Ratliff): Full availability during kickoff and delivery, 50% during field execution Lead Engineer (Marcia) Mota): 70% dedication during technical phases QA Manager(Geoff Dew): 30% oversight on data quality Project Principal (Michael Nieminen): 10% leadership oversight All staff have completed training in OSHA safety, FDOT/ASTM standards, and GIS operations. IMS also provides cross-training between roles to ensure continuity under any circumstance. Urban Survey Capability IMS brings decades of experience executing pavement condition surveys in complex urban environments across Florida, including Orlando itself,where our team (formerly DTS) performed a full citywide pavement assessment in 2022.This localized experience uniquely positions us to navigate the logistical,technical, and operational challenges inherent to dense, high-traffic areas. Urban pavement surveys demand more than just equipment,they require precise coordination, local awareness, and proven field strategies to minimize public disruption and ensure safety. IMS delivers on all fronts. Our Florida-registered IrisPRO Pave vehicles are designed for non-invasive data collection, allowing us to operate without the need for traffic control, lane closures, or police 21 Docusign Envelope ID:131F2AFBD-89A3-8238-81F6-05E96531ACB7 City of Orlando FIL RFP25-0180 I Pavement Management System 0IMS POWERED BY ICC escorts.This approach is especially valuable in busy corridors, school zones, and constrained downtown environments like those in Orlando. Our field staff are well-versed in the nuances of conducting work in municipal zones with pedestrian-heavy intersections, irregular street geometries, and diverse pavement types. Each operator undergoes continuous training on operating in live traffic, urban navigation, and context- sensitive data capture techniques. In preparation for surveys, we also configure our systems using Florida-specific GIS schemas and attribution formats, reducing manual adjustments, and enabling faster turnaround.Through prior projects,we have developed protocols for routing optimization, segment prioritization, and interdepartmental coordination, ensuring that city stakeholders stay informed and operations remain smooth.Whether in the heart of downtown Orlando or in outlying neighborhoods, IMS's urban survey capability is proven, scalable, and tailored to meet the City's expectations for high- quality, minimally disruptive pavement data collection. Coin C11U sIIOIn Our Operating Plan embodies our proven, city-focused approach to pavement condition assessment, refined through decades of work in Florida's demanding urban environments. Backed by local expertise, industry-leading technology, and a commitment to quality and safety, IMS will deliver a data-driven solution that empowers the City of Orlando to make informed, cost-effective decisions. The result is a clearer picture of network health, a stronger foundation for capital planning, and a more resilient roadway system for years to come. 22 Pavement Management Systems RFP25-0180 CONTRACT THIS CONTRACT ("Contract"), effective as of the 8th day of January, 2026 is made by and between the City of Orlando, a municipal corporation existing under the laws of the State of Florida, hereinafter referred to as the "City" and ICC d/b/a IMS Infrastructure Management Services, hereinafter referred to as the "Contractor". For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, the parties agree as follows: I. SCOPE The Contractor is to perform the work("Work")as defined in the Request for Proposal and amendments, if any, the Request for Proposal and any amendments thereto being attached hereto as Exhibit "A", incorporated by reference herein and made a part thereof as fully as if herein set forth. Except as otherwise specified herein or in the Request for Proposal, the Contractor shall perform the Work in accordance with Contractor's Proposal to the City, attached hereto as Exhibit`B" and incorporated herein by this reference, and shall furnish all materials, tools, equipment,manpower, and consumables to complete the Work. II. ORDER OF PRECEDENCE For the resolution and interpretation of any inconsistencies in this Contract and/or the documents attached hereto and included herein by this reference, the precedence of these documents shall be given in the following order: 1. This Contract with any Attachments, including Addendums(s) and Amendment(s) hereto, but excluding Exhibit "A" (the RFP) and Exhibit `B" (Contractor's Proposal); 2. If applicable, negotiated amendments or clarification to the Contractor's Proposal which have been incorporated by reference into the final Contract; 3. City's Request for Proposal (Exhibit"A"); and 4. Contractor's Proposal (Exhibit"B"). III. TERM OF CONTRACT The period of this Contract shall be for six(6)months; five(5)months for initial inspection and data gathering, and one (l)month for creating the end result. Procurement and Contracts Division(RFP) Page: I Pavement Management Systems RFP25-0180 IV. COMPENSATION The Contractor agrees to provide the services and materials as specified in its proposal to the City at the cost specified in said proposal and amendments, if any. The amount as specified in Exhibit "B", may be increased or decreased by the City under the Extra Work provision of this Contract, through the issuance of an Addendum, if applicable. Unless otherwise provided in this Contract or in any document attached hereto or incorporated herein, any prices specified in this Contract or an Addendum hereto, will remain firm for the term of the Contract or Addendum. V. PAYMENT All invoices received by the City are payable within thirty(30)days from receipt,provided they have first been approved by the using department, and such department has accepted the Work. The City reserves the right, with justification, to partially pay any invoice submitted by the Contractor when requested to do so by the using department. All invoices shall be directed to the Accounts Payable Section, City of Orlando, 400 South Orange Avenue, Orlando, Florida, 32801-3302. NOTE: ALL INVOICES MUST CLEARLY INDICATE THE CITY CONTRACT NUMBER AS STATED HEREIN. VI. FISCAL YEAR FUNDING APPROPRIATION A. Specified Period Unless otherwise provided by law, a contract for supplies or services may be entered into for any period of time deemed to be in the best interest of the City. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by City Council of funds therefor. B. Cancellation Due to Unavailability of Funds in Succeeding Fiscal Periods When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be canceled and the contractor shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred but not amortized in the price of the supplies or services delivered under the contract or otherwise recoverable. VII. GENERAL CONDITIONS Procurement and Contracts Division(RFP) Page: 2 Pavement Management Systems RFP25-0180 A. Patents and Copyrights The Contractor shall pay all royalties and assume all costs arising from the use of any invention, design, process, materials, equipment, product or device in performance of the Work, which is the subject of patent rights or copyrights. Contractor shall, at its own expense, hold harmless and defend the City against any claim, suit or proceeding brought against the City which is based upon a claim, whether rightful or otherwise, that the Work, or any part thereof, furnished under this Contract, constitutes an infringement of any patent or copyright of the United States. The Contractor shall pay all damages and costs awarded against the City. B. Termination for Default 1. The performance of Work under this Contract may be terminated by the City's Chief Procurement Officer, in whole or in part, in writing, whenever the Chief Procurement Officer shall determine that the Contractor has failed to meet the performance requirements of this Contract. 2. The Chief Procurement Officer has a right to terminate for default if the Contractor fails to make delivery of the supplies or perform the Work, or if the Contractor fails to perform the Work within the time specified in the Contract, or if the Contractor fails to perform any other provisions of the Contract. C. Termination for Convenience The City's Chief Procurement Officer may terminate the Contract for convenience with advance written notice to the Contractor. In the event of such a termination by the City, the City shall be liable for the payment of all Work properly performed prior to the effective date of termination. D. Warranty The Contractor warrants that the Work including equipment and materials provided shall conform to professional standards of care and practice in effect at the time the Work is performed,be of the highest quality, and be free from all faults, defects or errors. Whenever required by the specifications of the Request for Proposal, the Contractor warrants that all equipment and materials provided shall be new. If the Contractor is notified in writing of a fault, deficiency or error in the Work provided within one (1)year from completion of the Work, the Contractor shall, at the City's Procurement and Contracts Division (RFP) Page: 3 Pavement Management Systems RFP25-0180 option, either reperform such portions of the Work to correct such fault, defect or error, at no additional cost to the City, or refund to the City, the charge paid by the City, which is attributable to such portions of the faulty, defective or erroneous Work, including the costs for reperformance of the work provided by other Contractors. E. Time of Completion The parties understand and agree that time is of the essence in the performance of this Contract. The Contractor or City, respectively, shall not be liable for any loss or damage,resulting from any delay or failure to perform its contractual obligations within the time specified, due to acts of God, actions or regulations by any governmental entity or representative, strikes or other labor trouble, fire, or any other causes, contingencies or circumstances not subject to the Contractor's or City's control,respectively,whether of a similar or dissimilar nature,which prevent or hinder the performance of the Contractor's or City's contractual obligations, respectively. Any such causes of delay, even though existing on the date of the Contract or on the date of the start of Work, shall extend the time of the Contractor's or City's performance respectively, by the length of the delays occasioned thereby, including delays reasonably incident to the resumption of normal Work schedules. However, under such circumstances as described herein, the City's Chief Procurement Officer may at her discretion, cancel this Contract for the convenience of the City. F. Indemnification and Insurance 1. Indemnity The Contractor hereby agrees to indemnify and hold harmless the City, its officers, agents, and employees, from and against any and all liability, claims, damages, demands,expenses,fees, fines,penalties, suits,proceedings,actions, and costs of actions, including attorneys' fees for trial and on appeal, and for the preparation of same arising out of the Contractor's, its officers', agents', and employees' acts, or omissions associated with this Contract. 2. Insurance. a. General Insurance Requirements. Upon execution of this Contract, Contractor shall provide the City with the required Certificate(s) of Procurement and Contracts Division (RFP) Page: 4 Pavement Management Systems RFP25-0180 Insurance in a form(s) acceptable to the City. The Certificate(s) of Insurance shall demonstrate that the Contractor has coverage in accordance with the requirements set forth herein. Insurance coverage must be in force throughout the Contract term. Should Contractor fail to maintain insurance as required or to provide acceptable evidence of insurance within seven(7)days prior to the expiration date of an insurance policy, the City shall have the absolute right to terminate this Contract without any further obligation to the Contractor. In such event the Contractor shall be liable for the entire additional cost of procuring performance plus the cost of performing the incomplete portion of the contract at the time of termination. b. Subcontractors. Unless expressly specified otherwise herein or in the City's Request for Proposals, Contractor and its subcontractors of all tiers will be required at their own expense to maintain in effect at all times during the performance of the Work insurance coverages with limits not less than those set forth below with insurers and under forms of policies satisfactory to the City. It shall be the responsibility of the Contractor to maintain the required insurance coverages and to assure that subcontractors maintain required insurance coverages at all times. Failure of Contractor to maintain adequate coverage shall not relieve it of any contractual responsibility or obligation. The requirements specified herein as to types, limits, and City's approval of insurance coverage to be maintained by a Contractor and its subcontractors are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the Contractor and its subcontractors under a contract. Any insurance carried by the City that may be applicable shall be deemed to be excess insurance and the Contractor's insurance primary for all purposes despite any conflicting provision in the Contractor's policies to the contrary. c. Certificates of Insurance. Prior to commencing work at the jobsite, and as a condition precedent to the Contractor's and his subcontractors' initiation of performance, the Contractor and its subcontractors shall Procurement and Contracts Division (RFP) Page: 5 Pavement Management Systems RFP25-0180 furnish the City with certificates of insurance as evidence that policies providing the required coverage and limits of insurance are in full force and effect. The certificates shall provide that any company issuing an insurance policy for the work under a contract shall provide not less than thirty(30) days advance notice in writing to the City prior to cancellation, termination, or material change of any policy of insurance (except for notice of non-payment of premium for which not less than ten (10) days advance notice in writing shall be required). In addition, the Contractor shall immediately provide written notice to the City upon receipt of notice of cancellation of an insurance policy or a decision to terminate an insurance policy. All certificates of insurance shall clearly state that all applicable requirements have been satisfied, including certification that the policies are of the "occurrence" type. Certificates of insurance for a Contractor and subcontractor-furnished insurance and notices of any cancellations, terminations, or alterations of such policies shall be mailed to the attention of the Procurement and Contracts Division at the street address set forth for above for the submission of invoices. d. Additional Insureds. All insurance coverages furnished under a contract except Workers' Compensation and Employers' Liability shall include the City and its officers, elected officials, and employees as additional insureds with respect to the activities of the Contractor and its subcontractors. The City shall not by reason of their inclusion under these policies incur liability to the insurance carrier for payment of premium for these policies. e. Waiver of Subro atg ion. The Contractor and its subcontractors shall require their insurance carriers, with respect to all insurance policies, to waive all rights of subrogation against the City, its officers, elected officials, agents and employees and against other Contractors and subcontractors. f. Types of Coverage to be Provided. The Contractor(and its subcontractors to the same extent and on the same terms as set forth below for Contractor) shall maintain the following coverages and furnish the certificate(s) of Procurement and Contracts Division (RFP) Page: 6 Pavement Management Systems RFP25-0180 insurance on the policies and renewals thereof which indicate that insurance coverage has been obtained meeting the requirements of the contract. (i) Workers' Compensation and Employer's Liability. This insurance shall protect the Contractor against all claims under applicable state workmen's compensation laws. The Contractor shall also be protected against claims for injury, disease, or death of employees that, for any reason, may not fall within the provisions of a workmen's compensation law. This policy shall include an "all states" or "other states" endorsement. Exemption certificates shall be accepted if valid during the term of the contract, but only for those eligible corporate officers pursuant to Chapter 440 of the Florida Statutes. Proof of workers' compensation coverage must still be provided for all employees, sub-contractors not eligible for exemption. The liability limits shall not be less than: Workers' compensation: Statutory Employer's Liability: $100,000 each occurrence (ii) Comprehensive Automobile Liability. This insurance shall be written in comprehensive form and shall protect the Contractor and the additional insureds against all claims for injuries to members of the public and damage to property of others arising from the use of motor vehicle, and shall cover operation on or off the site of all motor vehicles licensed for highway use, whether they are owned,non-owned, or hired. The liability limits shall not be less than: Bodily injury and $1,000,000 combined single Property damage: limit each occurrence (iii) Commercial General Liability. This insurance shall be an "occurrence" type policy (excluding automobile liability) written in comprehensive form and shall protect the Contractor and the additional insureds against all claims arising from bodily injury, Procurement and Contracts Division (RFP) Page: 7 Pavement Management Systems RFP25-0180 sickness, disease, or death of any person or damage to property of the City or others arising out of any act or omission of the Contractor or its agents, employees, or subcontractors. This policy shall also include protection against claims insured by usual bodily injury liability coverage, a "contractual liability" endorsement to insure the contractual liability assumed by the Contractor under this Contract with the City, and "completed Operations and Products Liability" coverage (to remain in force for 2 years after final payment and subsequent to project completion). If the Contractor's work, or work under its direction, requires blasting, explosive conditions, or underground operations, the comprehensive general liability coverage shall contain no exclusion relative to blasting, explosion, collapse of structures,or damage to underground property. The liability limits shall not be less than: Bodily injury and $1,000,000 combined single Property damage: limit each occurrence G. Acceptance The City will be deemed to have accepted the Work after the City's Chief Procurement Officer is notified by the using City department of its satisfaction that the work for their respective department is completed. H. Correction of Work The Contractor shall promptly correct all Work rejected by the City as failing to conform to this Contract. The Contractor shall bear all costs of correcting such rejected Work. I. Right to Audit Records The City shall be entitled to audit the books and records of Contractor or any subcontractor to the extent that such books and records relate to the performance of the contract or any subcontract. The Contractor and its subcontractors shall retain and maintain financial records and other records relating to the contract for a period of five (5) years from the date of final payment under the contract and by the subcontractor for a period of five (5)years from the date of final payment under the Procurement and Contracts Division (RFP) Page: 8 Pavement Management Systems RFP25-0180 subcontract unless a shorter period is otherwise authorized in writing by the City. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the 5-year period,the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 5-year period, whichever is later. J. Time is of the Essence The parties agree that time is of the essence in the completion of the Work called for under this Contract. The Contractor agrees that all Work shall be executed regularly, diligently, and uninterrupted at such a rate of progress as will ensure full completion thereof within the time specified. K. Information All information and data furnished to or developed for the City by the Contractor or its employees, pursuant to this Contract, excluding previously copywritten materials, shall be the sole property of the City and all rights therein are reserved by the City, except that the Contractor may disclose any such information to its corporate affiliates and their agents. L. Extra Work 1. Requested by City The City, without invalidating this Agreement, may order changes in the Work within the general scope of this Agreement consisting of additions, deletions, or other revisions, the Agreement price and time being adjusted accordingly. All such changes in the Work ordered by the City shall be authorized by written Addendum to this Agreement, and shall be executed under the applicable conditions of the Agreement. 2. Additional Work Discovered by Contractor If the Contractor plans to make a claim for an increase in the Agreement price based upon new or unforeseen circumstances which result in the need for additional work outside the scope of the original Work, Contractor shall first before providing any additional goods or services related to such additional work give the City written notice thereof and secure the prior written approval of the City's Chief Procurement Officer. No claim for extra work will be considered valid by the City unless first submitted in writing and approved in Procurement and Contracts Division(RFP) Page: 9 Pavement Management Systems RFP25-0180 writing by the City's Chief Procurement Officer. M. Familiarity With The Work The Contractor by executing this Contract, acknowledges full understanding of the extent and character of the Work required and the conditions surrounding the performance thereof. The City will not be responsible for any alleged misunderstanding of the Work to be furnished or completed, or any misunderstanding of conditions surrounding the performance thereof. It is understood that the execution of this Contract by the Contractor serves as its stated commitment to fulfill all the conditions referred to in this Contract. N. Title and Risk of Loss The title and risk of loss to the Work shall pass from the Contractor to the City upon the City's final acceptance of the Work. VIII. MISCELLANEOUS PROVISIONS A. The Contractor shall not employ subcontractors without the advance written permission of the Chief Procurement Officer. B. Assignment of this Contract shall not be made without the advance written consent of the Chief Procurement Officer. C. The Contractor shall comply with all applicable federal, state and local laws, ordinances, rules and regulations pertaining to the performance of Work under this Contract. D. No waiver, alterations, consent or modification of any of the provisions of this Contract shall be binding unless in writing and signed by the Chief Procurement Officer or designee. E. The Contractor is to procure all permits, licenses, and certificates, or any such approvals of plans or specifications as may be required by federal, state and local laws, ordinances, rules, and regulations, for the proper execution and completion of the Work under this Contract. F. All disputes between the parties shall be resolved in accordance with the City's Procurement Code, (Chapter 7 of the City Code). G. This Contract is considered a non-exclusive Contract between the parties. H. This Contract is deemed to be under and shall be governed by, and construed according to, the laws of the State of Florida. Procurement and Contracts Division(RFP) Page: 10 Pavement Management Systems RFP25-0180 I. Any litigation arising out of this Contract shall be had in the Courts of Orange County, Florida. J. The undersigned hereby certifies that this Contract is made without prior understanding, agreement or connection with any corporation, firm or person who submitted proposals for the Work covered by this Contract and is in all respects fair and without collusion or fraud. As to Contractor, the undersigned hereby warrants and certifies that they are authorized to enter into this Contract and to execute same on behalf of the Contractor as the act of the said Contractor. K. This Contract, including any Exhibits hereto, contains all the terms and conditions agreed upon by the parties. No other agreements, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind either party hereto. L. The City's Chief Procurement Officer or written designee shall have authority to act on behalf of the City in matters related to this Contract,including but not limited to the sending and receiving of any notices required hereunder. M. If any section, sentence, clause,phrase,provision, or other portion of this Contract is, for any reason, held invalid or unconstitutional by a court or other body of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions of the Contract. N. This Contract is solely for the benefit of the parties to the Contract and no causes of action shall accrue upon or by reason hereof to or for the benefit of any third parties. Procurement and Contracts Division(RFP) Page: 11 Pavement Management Systems RFP25-0180 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals on the date first written above. PROCUREMENT AND CONTRACTS DIVISION APPROVED AS TO FORM AND LEGALITY CITY OF ORLANDO, FLORIDA for the use and reliance of the City of Orlando,Florida,only. B Chief Procurement Office cer Date:_Jo�pj 20 -e6 DAVID BILLINGSLEY.CPSK C.P.M. Name,Typed or Printed Date: ASSISTANT CITY ATTORNEY 20,2!6 ORLANDO,FLORIDA .......... ..... CONTRACTOR Ct 11111. .. ........ Signature Michael Nieminen CORPORATE SEAL .......... Name&Title,Typed or Printed International Cybernetics Company, LP d/b/a IMS Infrastructure Management Services ................. . ..... Name of Company, Corp., etc. 10630 75th St. Mailing Address Largo FL 33777 City, State and Zip 727-547-0696 Area Code/Telephone Number mnieminen@icc-ims.com ......... w. ..... Email Address STATE OF Florida COUNTY OF Pinellas The foregoing instrument was acknowledged before me this 15thdayof December 20 2� by I ... J Micha,elmem,i,ne.n as the_Q E.0 ............. on behalf of He/she(is)personally known to me or(has)produced Ication _'(jyjj jj identif] _'D WITNESS my hand and official seat this 1 5th day of 2025 W"u Fy LOIS MARY SOMERS (SEAL) Notary 12011,-State of Florida Signature of PersonT, ing Acknowledgment Commisslon#HH 645461 r,;,, My Comm,Expires Feb 26,2029 'Bonded through National Notary Assn, Lois Mary Somers Typed, Printed or Stamped Name of Person My Conunission Expires: . ole-i YY Taking Acknowledgment Procurement and Contracts Division(RFP) Page: 12 Pavement Management Systems RFP25-0180 EXHIBIT "A" REQUEST FOR PROPOSAL Procurement and Contracts Division (RFP) Page: 13 Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M. REQUEST FOR PROPOSAL (RFP) RFP25-0180 PAVEMENT MANAGEMENT SYSTEM CITY OF 0 R L A N D 0 The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses. CII..l..Y U:::: OII II....AINDO IPIPOCDIPIEIMIEIN..1.. II°,4ID COIN..I..IPAC..l.. II1C1 ....................................................................................................................................................................................................................................................................................................................................................................... ONLY ELECTRONIC RESPONSES WILL BE ACCEPTED FOR THIS SOLICITATION O -ALL OTHER RESPONSES SHALL BE CONSIDERED City of Orlando REQUEST FOR PROPOSAL (RFP) RFP25-0180 PAVEMENT MANAGEMENT SYSTEM TABLE OF CONTENTS 1. INTRODUCTION ............................................................................................... 2. REQUEST FOR PROPOSALS INFORMATION................................................ 3. TERM OF CONTRACT ..................................................................................... 4. SCOPE OF WORK AND TECHNICAL REQUIREMENTS ................................ 5. PRE-PROPOSAL CONFERENCE .................................................................... 6. PROPOSAL DUE DATE AND TIME.................................................................. 7. PROPOSAL PREPARATION AND FORMAT.................................................... 8. REQUIRED PROPOSAL SUBMITTALS ........................................................... 9. DELIVERY OF PROPOSALS............................................................................ 10.CONFORMANCE TO SOLICITATION .............................................................. 11.EVALUATION CRITERIA.................................................................................. 12.PROPOSAL ADVISORY COMMITTEE AND EVALUATION PROCESS .......... 13.GENERAL TERMS AND CONDITIONS............................................................ 14.ADDITIONAL INFORMATION........................................................................... 15.ADDENDUM TO REQUEST FOR PROPOSALS.............................................. 16.APPLICABLE LAW AND APPEALS.................................................................. 17.CONTRACT....................................................................................................... 18.EXECUTION OF CONTRACT........................................................................... 19.AFFILIATED AGENCIES................................................................................... 20.EMPLOYMENT ELIGIBILITY; E-VERIFY SYSTEM .......................................... 21.RIGHT TO AUDIT RECORDS........................................................................... 22.FISCAL YEAR FUNDING APPROPRIATION.................................................... 23.PUBLIC ENTITY CRIMES................................................................................. 24.PROMPT PAYMENT ACT................................................................................. 25.INVOICES ......................................................................................................... 26.DISPUTE RESOLUTION................................................................................... 27.PROPOSER'S GUARANTEE............................................................................ 28.INSURANCE / PERFORMANCE BONDS......................................................... 29.FLORIDA SALES TAX ...................................................................................... 30.DRUG-FREE WORKPLACE CERTIFICATION................................................. 31.AMERICANS WITH DISABILITIES ACT ........................................................... 32.RECIPROCAL LOCAL PREFERENCE............................................................. 33.PURCHASING CONTRACTS W/ OTHER GOVERNMENT AGENCIES .......... 34.FOREIGN CORPORATION............................................................................... 35.SUBCONTRACTORS ....................................................................................... 36.PURCHASING CARD PROGRAM.................................................................... Pavement Management System RFP25-0180 37.LIVING WAGE POLICY..................................................................................... 38.PROHIBITION - CONTRACTING WITH SCRUTINIZED COMPANIES ............ 39.SOFTWARE LICENSES ................................................................................... 40.NON-DISCRIMINATION.................................................................................... 41.GOVERNING LAW / VENUE............................................................................. 42.RECOVERED MATERIALS............................................................................... 43.PROHIBITION AGAINTS CONSIDERING SOCIAL, POLITICAL, OR IDELOGICAL INTEREST IN GOVERNMENT CONTRACTING........................ 44.VENDOR QUESTIONNAIRE ............................................................................ Attachments: A - Exhibit 1 - Contract 1 Pavement Management System RFP25-0180 1 ,1 SLAirnlireafy The City of Orlando (referred to as "City") is seeking to retain the services of a qualified consultant to implement a pavement management system. The City currently uses the PAVER program from the American Public Works Association, but may consider other pavement management systems as proposed by the consultant. The consultant will be responsible for the collection of pavement surface condition data and the initiation of the program. 1 ,2 G=m 1,:�.c .�.1.ir0,U,n.d, The City of Orlando is a 111.2 square mile area that covers a total of 71,140 acres. With its central location in the region and the State, Orlando is easily accessible from Interstate 4, Florida Turnpike, East/West Expressway and the Beach line Expressway. The Mission of the City of Orlando is to enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner. 1 ,3, 11ourmtacl IIlinfm irinrml.loin Direct inquiries to the following: Cindy Jordan, C.P.M. Purchasing Agent III 400 South Orange Ave Orlando, FL 32801 Email: cinthiia.."ordain orllaindo,.gov Phone: „ 246 2367 Department: Streets and Stormwater 1 ,4. .i.liir.m.:6llliine The following is the scheduled calendar of events with important dates and times. Dates are subject to change by the Chief Procurement Officer ("CPO") of the Procurement and Contracts Division or designee, at their sole discretion. If the Procurement and Contracts Division determines that it is necessary to change these dates or times prior to the Proposal due date, the change will be announced via an addendum. Rellllease IlPirojm c't IIDate May 14, 2025 2 Pavement Management System RFP25-0180 F"IireIPirqlh° osallll IIM eetliiiin Il oin May 21, 2025, 1:30pm Maindatour JOIN THE VIRTUAL PRE-PROPOSAL MEETING Microsoft Teams Ih.!t..p .;//t. , ..rn. ;;lnrn.ii ,lrp ,p� :: irn./II/Inn , ;u�u. iioiiirn/19�C®3amee�iing II°��:c01(mll�:l�..�..O�M�If::::hO .... 00IN�:IPiill....1n 51C1r~QII� IVI1nIF51�GIFlkO lk ................................................... w%40tlhiread..v2/0„context::::::`"Ib`C`22 Fd%2 ............................................................................................................................................................................................................................................. 2%3a%22'I594da9Ib 294lb 4acf 913Ih ................................................................................................................................................................................................................. d"I59ae92Ii 5 4�Co22°Co2.�C�22Oiid.N.22"C33a�Ca ............................................................................................................................................................................................................................................... 22e0'7fe6elb 066d 4d58 Ibf29 ................................................................................................................................................................... 814dacdc861bc�C�22�C�'.Z.d .................................................................................................................................... Dial in by phone +1 321-247-7568„266276159# United States, Orlando Find a local number Phone conference ID: 266 276 159# Join on a video conferencing device Tenant key: ii oforlando5inn,.welbex,.coir n Video ID: 117 341 523 2 uuestiloin &Iilli urnnlssiiiioin IIL eadlllliiiiune June 2, 2025, 5:OOpm 3 Pavement Management System RFP25-0180 ADir 1pos, llll Suuullbiuiniissliioi a IIDe dlllliiiiune August 11, 2025, 2:OOpm JOIN THE VIRTUAL BID OPENING Microsoft Teams Ih.:!tP. .;//t. .rn. ;;i.r.nJq,lrp ,p� :: ,girn./II/I , ;u,�u. �oiiin/19�!®3amee�iinq Ili��iil��:IPinruO��I�II �OII�US ii00IMIUUyII....WIIyIN 1"11LIN1FIMx �IkwIMWU12'rnZ1I ................................................... %40t11hiread..v2/0„cointext::::::�/"Ib�/�22 I..iid%22 ........................................................................................................................................................................................................................................... %3a%22.7594da9lb 2941b 4acf 9131h .......................................................................................................................................................................................................... d159ae92I5. 4�1sr22°�102.�1�22Oiid�'�c�22`�l�r.21 ............................................................................................................................................................................................................................................... 22e0 fe6elb 066d 4d58 Ibt29 ................................................................................................................................................................... 4dacdc861bc�1�22�l� d .8...........1........................................................................................................................ Dial in by phone +1 321-247-7568„303859293# United States, Orlando Find a local number Phone conference ID: 303 859 293# Join on a video conferencing device Tenant key: iityotoirlando irn,.welbex,.coirn Video ID: 117 875 533 4 2 PR.t: Ilt Ot Allt.t IIIIII IIt° lull 1014 II The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Proposer to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Proposals. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Proposals. You may obtain award and other solicitation information in a variety of ways: A. There are currently two Internet sites available to obtain RFP Selection Committee rankings, Notice of Intended Action for award and other information: 1. The City of Orlando Procurement and Contracts Division's Website: Ih.!tlp;//ywvy :: 1rllai ndo,,.g. y/.Iplr q uir it . lm./ Il.ii ii: ii l / If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of bidding opportunities that meet your commodity code selections. 4 Pavement Management System RFP25-0180 2. Direct link to the City's e-Procurement Portal: Ih; ps„//I irocuiremenl,,opengov.coirn/portall/oirllando,. B. You may visit the Procurement and Contracts Division, during normal business hours, to obtain award information, solicitation packages, addendums, and other documents. Our office is located at: City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801 You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information. We appreciate your interest in doing business with the City Beautiful and wish you much success with your business ventures. I. PERM OIIP: C ' I °PIP. .CT It is the intent of the City to award a Contract to a Consultant for six (6) months; five (5) months for initial inspection and data gathering, and one (1) month for creating the end result. 4 Sty RE1.1GP- WORK AND "t""'llEmm'CIIHII IIIIC L. S The City of Orlando (referred to as "City") is seeking to retain the services of a qualified consultant to implement a pavement management system. The City currently uses the PAVER program from the American Public Works Association, but may consider other pavement management systems as proposed by the consultant. The Consultant will be responsible for the collection of pavement surface condition data and the initiation of the program. 4 Scof: gf 5gurvlices aind .. �rvlllmunr�liir 111 Illm u.uuliireirnein As set forth in this RFP, Proposals shall conform to the scope of services and technical requirements as set forth herein. A. The City is seeking to retain the services of a qualified Consultant to implement a pavement management system. The City currently uses the PAVER program from the American Public Works Association, but may consider other pavement management systems as proposed by the Consultant. The Consultant will be responsible for the collection of pavement surface condition data and the initiation of the program. B. The City's road network varies in its structural composition and includes flexible and rigid pavements. Pavement condition data must be gathered in a sound, systematic and reproducible manner to ensure consistent and accurate results for all City maintained pavements. C. The Consultant shall: 5 Pavement Management System RFP25-0180 1. Collect pavement condition data for approximately 1,050 lane miles of City streets; Annexed and additional mileage added on to contract a)Additional miles for annexed or added roads to be added at unit price of contract, per mile. 2. Collect data and measure the surface condition of approximately 55 centerline miles of brick surface streets; in accordance with the PASER method, or other standard as proposed by the consultant. 3. Provide Pavement Condition Index (PCI) values for all roadway segments, which shall be determined by most efficient and accurate method, in accordance with ASTM D6433. 4. Determine the length and width of each road segment and provide this information to the City in a user-friendly GIS format. 5. Provide periodic updates on pavement condition for City streets, as needed. 6. Acquire other pavement related data and configure the system as required to generate multi-year pavement rehabilitation programs that reflect the City's policies and practices. 7. Upload all data to the City's computer network in a format which is compatible with the most current version of MicroPAVER, Cityworks, Cartegraph (Software), or other pavement management systems as proposed by the consultant. 8. Create a new File Geodatabase (Line Type) containing each surveyed pavement segment and the attribute data listed above. City Staff will supply a copy of the Street Centerline File Geodatabase for reference. For the purposes of linking the new File Geodatabase to existing GIS layers and the Paver Database, this File Geodatabase should include the following: a)The Segment ID of the corresponding segment in the Street Centerline File Geodatabase. b) The Street Name of the segment (including the cross streets at the start and end of the segment) in the appropriate format to match the Street Centerline File Geodatabase. This includes separate fields for the street Direction, Name, and Suffix. c) The Date the data is observed. 9. Provide a written report documenting the work done and summarizing the key findings of the project; on a monthly basis and also at the time of each invoice submission. 10. Produce the template for an annual pavement report to be submitted at the end of each calendar year documenting work performed, results of the work program, budget level analysis, strategies for the upcoming year and other related information; and 11. Prepare and implement a five-year strategy to accomplish a frequency for future reassessment of pavement surface conditions. 12. Prepare data and documentation for PCI predictive futures and fiscal impacts of strategies including industry termed "worst first", "best first" along with documentation illustrating the budgetary requirements for the program to maintain current PCI score, to improve to a determined score, or to eliminate current backlog. ,3 .i":III....II["Iir� � !r:��iii:�n...�mid,�mJ....11lmm.e.o....Sa,�lhedii.umlllm Phase 1 6 Pavement Management System RFP25-0180 Task 1: Project Kick-Off Objectives: 1. Conduct a Project Kick-Off meeting to initiate the project. 2. Acquire data necessary to initiate fieldwork including City GIX street centerline file. Deliverable 1. Minutes of Meeting documenting relevant items discussed, and decisions taken at the Project Kick- Off Meeting 2. Finalized Project Communication Plan Task 2: Prepare for Fieldwork/ GIS Integration Objectives: 1. Prepare all necessary maps and databases required for efficient and accurate collection of field data per ASTM D6433 and approved data collection method. 2. Configure the data collection vehicle(if applicable)to meet the requirements of the project, including the creation of a calibration site. 3. Obtain approval of camera angles/views in digital imagery from City staff to capture GPS (sub- meter) location of each representative pavement distress per segment. Assumptions: The network definition (e.g. the Street Name and From/To Termini descriptions) from the existing pavement database will be maintained and ported to the Pavement Management database. GIS Requirements The Pavement Management Database will need to be compatible with SQL Server 2009. Server location and setup is TBD. The Section ID numbers should be intelligently numbered to correspond to Street Name and well- spaced as to accommodate additional Sections for future segment splits. In addition to the standard shapefile/s to be set-up and connected to the Pavement Management data, we require a new, separate ESRI File Geodatabase/s that will allow us to calculate: 1. The lane mileage for the entire City of Orlando (within '/z mile accuracy). 2. The pavement area of each Pavement Management Section. The areas should include separate calculations differentiating the main pavement area (i.e. pavement length by pavement width) and the curb return radius areas at the ends of each segment. You can develop the best type of File Geodatabase/s to capture this information, be it polygons or lines, as long as the Sections are properly divided and given their proper Section ID number. The File Geodatabase/s need not contain every captured field for the pavement survey, but contain a minimal 7 Pavement Management System RFP25-0180 amount of fields to calculate the information needed for Lane Miles and Section area, and joinable to the rest of the Pavement Management data base fields via the Section ID number as needed. The City of Orlando Street Centerline File Geodatabase will be provided by City staff, which will be used only to reference the coordinate system as well as the street names, whose spelling and format is to be mimicked. City staff will provide updates of this File Geodatabase periodically as it is populated with new streets, or any street names are changed. City staff will also provide aerial photographs, though it is of utmost importance that this data is never shared with any person or agency outside of this project, as that would violate copyright. Deliverables: 1. Maps and Field Book prepared for field work 2. Prior to full scale field collection, meet with City staff on 10 example segments to come to agreeance on scoring and distress collection results. 3. Data collection vehicle configuration to collect geo-located digital imagery to meet the requirements of the project (if applicable) 4. Sample digital images for review and approval by City staff Task 3: Field Work Objectives: Systematically collect geo-referenced digital imagery of City maintained roads per ASTM 6433. 1. Measure all pavement distresses within a given sample area in each roadway segment (for segments where data collection vehicle is not used). Pavement distresses and the location of the first sample area will be determined as per ASTM 6433. 2. The number of sample areas to be inspected per roadway segment are shown in the table below, where (N) is the total number of 2,500 square foot sample units within a given segment and (n) is the minimum number of units that are to be inspected. Total No. of Sample Units in Min. No. of Units to be Inspected Section (N) (n) 1 to n = N 6 to 15 6 16to40 8 Over 40 20 % Deliverables: 1. Geo-referenced, pavement oriented digital imagery of City maintained roads for subsequent pavement condition rating and pavement length and width measurements in the office. 8 Pavement Management System RFP25-0180 Task 4: Acquire Pavement Condition Data Objective: To Acquire pavement condition data either from pavement survey field measurements or geo- referenced digital images, depending on the approved approach. 1. The Pavement Management system looks at different distresses for AC surfaced roads and PCC surfaced roads. In addition, the severity and extent of AC distresses is typically assessed based on length or area of the pavement affected by the distress. The severity and extent of PCC distresses is typically assessed on a slab-by-slab basis. 2. For brick surfaced streets, create a model based on the PASER method or accepted alternative presented by the consultant. This model will focus on distortion related distresses since cracking related distresses clearly do not come into play in this case. Patching will also be included in the model. The resulting PCI scores of brick surfaced roads will then be reviewed by City staff. Deliverables: 1. A computerized Pavement Management report that lists the PCI score for each road segment in the database. This report can be sorted as required for review by City staff. Task 5: Pavement Length and Width Determination Objectives: Provide pavement length and width information for each road segment maintained by the City. Note locations at which a significant change in paved width occurs. Turning lanes and widened lanes at intersections will be considered as part of this exercise in order to provide an accurate area of the City maintained roadway network. In addition to the length and width of the roadway, the curb return radius areas at the ends of each segment should be determined. Deliverables: 1. Pavement Management database containing the nominal width of each section of road in the pavement management system. 2. Additionally, provide a more detailed database containing information about the widths and location of width changes for the City's road network. Task 6: Provide Geo-Referenced Digital Images Objectives: Provide geo-referenced, sequential digital images of the forward-looking pavement/right of way view (where data collection vehicle is used). Provide photographs, with GPS (sub-meter) locations, of each representative pavement distress for segments where field measurements are collected for PCI data (i.e. where data collection vehicle is not used). Deliverables: 9 Pavement Management System RFP25-0180 1. Sequential, geo-referenced digital images of pavement/right of way view in JPG format with an approved quality and resolution. 2. Uniquely name each image and associate the images with the corresponding road segment. 3. Configure Pavement Management Database so that the images for each road segment can be viewed in sequential order. Phase 2 Task 7: Delivery of PCI Data Objectives: Assist with the upload of all data to the City's computer network in a format which is compatible with MicroPAVER (Version 7.1), Cityworks, and Cartegraph or any approved pavement management software provided by consultant. Deliverables: 1. Data to be uploaded to City computer(s)/network. 2. Provide 5 drives containing all pavement condition data collected, that is compatible with the software stated above. Task 8: Infrastructure Report and Templates Objectives: 1. Provide an infrastructure report that: a. Documents the work done as part of this project; and, b. Summarizes the key findings of the project. 2. Provide an annual pavement report template that City staff can use to document: a. Pavement rehabilitation work performed in the past year; b. The results of the work performed; c. The recommended rehabilitation program for the upcoming year given the anticipated budget for this work; d. The anticipated effect that this program will have on the future condition of the roadway network; and, e. Other related items of interest to the City. Also, provide a template for future reports to be created by City staff. Following submission of the Final Report and Template, provide up to 24 hours of Pavement Management Database related telephone support to City staff through to the end of the 2025 calendar year. Deliverables: 10 Pavement Management System RFP25-0180 1. Infrastructure Report as described above. 2. Report Template for creation of subsequent reports by City staff. 3. Provide support to City staff in creating a presentation to senior staff, elected officials, and/or the public at large. Task 9: GIS Linkage Objectives: 1. Link the Pavement Management database to the City's GIS through the pavement centerline file. 2. Maintain the linkage through the 2025 calendar year based on completed pavement rehabilitation work and new streets that have become the responsibility of the City. This information to be provided by City staff. Deliverables: 1. Linkage of Pavement Management Database to City's ESRI GIS through the modified pavement centerline file. 5 II� IIi 'II�mm' II� IIi . II� OS Il�mm C IIIII�°II�mm'Ilill�'mmIIICII�mm' 5.1 Date A Non-Mandatory Pre-Proposal Conference will be held at: JOIN THE VIRTUAL PRE-PROPOSAL MEETING Microsoft Teams https://teams.microsoft.com/I/meetup- join/19%3ameeting_NzcOYmlzYTQtMjFh0000NzRiLTg5YWYtNzMwZTESNGFkOTkw %40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b- d 159ae921564%22%2c%220id%22%3a%22e07fe6eb-066d-4d58-bf29- 814dacdc86bc%22%7d Dial in by phone +1 321-247-7568„266276159# United States, Orlando Find a local number Phone conference ID: 266 276 159# Join on a video conferencing device Tenant key: cityoforlando@m.webex.com Video ID: 117 341 523 2 on Wednesday, May 21, 2025 at 1:30 pm. 5.2. lmmrc",U r 2 .s The Pre-Proposal conference is intended to provide prospective Proposer(s) the opportunity to ask questions or receive clarification from City representatives of any requirements of this Request for Proposals. Representatives from the Procurement and Contracts Division and a technical representative from the using department will be present to discuss the project and answer questions. 5 , . it Ljir..I r :ire tafloins aind Addenda All interpretations and clarifications related to the Request for Proposals, or supplemental instructions will be in the form of a written addendum from the Procurement and Contracts 11 Pavement Management System RFP25-0180 Division. No oral interpretations or clarifications from City staff or by other means will be considered binding unless issued in writing. 5,4 ..:...KKmiilr'.i.:::.'iim�m�a:t.iioirm7�...�.�::.:...11lm: .�:':��mtu.�m'jilmiirm�..ii���� ii�...��°.. To facilitate the clarification of requirements, it is strongly recommended that Proposer(s) submit all questions in writing, by email to the Purchasing Agent at least three (3) days prior to the closing date of the Question and Answer period. Email to: Cindy Jordan, C.P.M.,Purchasing Agent III City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801 Telephone: (407) 246-2367 Fax: (407) 246-2869 Email: cynthia.jordan@orlando.gov Website: I ;I ire.rneiryU 6 III . POS 11. II1)1.VEmm III "1"IIEmm N[ "11IIII IEmm' irlr :lll Ilu * II. m ...................:.... f............`. .... Sealed Proposals must be submitted electronically and received by Procurement and Contracts Division, no later than 2:00 pm, Local Time, Orlando, FL, on Monday, August 11, 2025. Proposals received after this date and time, will not be considered. 6 2m:;l!im�lim�Illli�F... : t.�.�.ur�'iiiio.ci Proposals will be publicly opened and announced by the Procurement and Contracts Division on the due date and time as specified herein. The Proposer's name and verification of bond submittal, if applicable, will be publicly announced aloud at the Proposal opening. Instructions to loin the solicitation opening virtual meeting: A. Select a method to join 1. Join a Microsoft Teams Meeting from your calendar, via dial-in number and conference ID, or sign in as a guest on the web. For information on joining a Microsoft Teams Meeting from the app or on the web, visit: h. Ll s„//su Dirt„offiice,.com/en,...us/air�iiclle/"oiin a beams mee�iiirn .018e9868 tl as 4414 81bb9 ee88e236ee4 .................................................................................................................................................... 12 Pavement Management System RFP25-0180 B. Choose your device and download Teams 1. Go to Ihttp --//ww ,.ir ,ii irosoft,.coirn/�irk.::::uu, /irk,iicrosoft:::. 65/irnii irosoft:: ;teams,/ , inll .... . 2 and download Microsoft Teams. You can use a smart phone, tablet, laptop, or desktop computer to download at no cost. Make sure to allow some extra time for the install before joining your first meeting. If you do not have one of the devices just mentioned, you can also call in to the meeting. If you cannot download the desktop or mobile application, follow the instructions to join a Microsoft Teams Meeting on the web. C. Join the virtual meeting 1. See Introduction Section for the Location and/or link to the virtual Proposal Opening. a. Note: Sessions may be recorded. Please turn your camera off and mute your microphone before joining the meeting. D. Provide live public comment 1. An opportunity to speak will be provided to all in attendance during the meeting. You will be called by the name, email or phone number listed. When called, unmute your device and state your name and address for the record. 6,3, m'UNl li Illm° eco ird Proposals received in response to this Request for Proposals are exempt from disclosure under the provisions of the Public Records Law until such time as an award decision has been made known or until thirty (30) days after the Proposal opening, whichever is earlier. "7 RIP .OIF OS mm,Ilumm II Illy llt'mm'II '. "1"IIII I AN[) P-0rZMAT mm!r ..t.;.gf:rmt:V:k; iiru Prepare your Proposal in a clear and concise manner. Ensure that the content of your Proposal submittal is complete. Special attention should be given to the specific information, instructions and requirements of the Request for Proposals document to ensure responsiveness. Proposals that are incomplete or lack key information may be rejected. To help facilitate the review process, properly label each section or tab to correspond with your submittal information. Iu. ..iurirfA.rj....11mmtirmr: r.:'r The City is not responsible for any expenses which Proposers may incur in preparing and submitting Proposals including presentations and any other expenses called for in this Request for Proposals. 13 Pavement Management System RFP25-0180 7 3. mm im2rli,eIkma A. In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all Proposers should be aware the Request for Proposals and the responses thereto are in the public domain. Proposers are requested to identify specifically any information contained in their Proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure to the public under applicable law, citing specifically the applicable exempting law; provided, however, that nothing herein shall be deemed to preclude the full disclosure without redaction of any and all information submitted by Proposers to Committee members, advisors to the Committee, and City staff and officials administering this solicitation and evaluating the proposals. A generic notation that information is "confidential" is not sufficient. Failure to provide the Procurement and Contracts Division Office with a detailed explanation and justification including statutory cites and specific reference to your Proposal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Proposal being subject to disclosure in accordance with Chapter 119 of the Florida Statutes. B. Each Proposer shall complete the "Confidential and/or Proprietary Information Exemption Form", included with this Request for Proposals as Attachment "C", and submit the form with their Proposal. C. In addition to the Proposal submitted pursuant to Section 9.13, a Proposer asserting any exemptions from public disclosure regarding any portions of its Proposal shall also provide a redacted copy of its Proposal in electronic format suitable for public disclosure, redacting only such portions of its proposal identified on Attachment "C" as exempt from disclosure under an applicable law. D. By submitting a proposal, a Proposer acknowledges and agrees that should it designate any materials submitted to the City as confidential or exempt from public disclosure, the Proposer will upon the request of City (at the City's discretion) defend the City (and its employees, Committee members and advisors, agents, and elected and appointed officials) against all claims and actions (whether or not a lawsuit is commenced) related to the Proposer's designation of material as confidential or exempt from public disclosure. A Proposer shall indemnify and hold harmless the City (and its employees, Committee members and advisors, agents and elected and appointed officials) from any and all claims, actions, suits, judgements, fines, costs, fees (including 14 Pavement Management System RFP25-0180 attorneys' fees), related to the Proposer's designation of material as confidential or exempt from public disclosure. E. Nothing herein shall be deemed to preclude the City from exercising its own judgment regarding the disclosure of records and the City may take any action that the City in good faith believes is necessary for City to comply with federal and/or Florida public records laws, including but not limited to filing a declaratory action. F. All Proposals received from Proposers in response to this Request for Proposals will become the property of the City of Orlando and will not be returned to the Proposers. 8 RE-EOUIIIIIi EE111 IlRRCXlPOS L. SffII' II II"f""'f"' JI.S Outline Format for Response In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is requested that Proposals be organized in the manner as specified. 8,1 ..I...Ii UI.E,,.plmm"lm111; Provide the name of Proposer's firm, address, e-mail address, telephone number, name of contact person, date, and the subject: RFP25-0180, Pavement Management System 8,2. i.. lklllfii.G': ur�I:c irl: Include a clear identification of the material by section and by page number. 8,3 1..el:l:er of 1'irair sirnlitl:al A. Limit to two (2) pages. B. Briefly state the Proposer's understanding of the services to be provided and make a positive commitment to perform the work. C. Give the names of the persons who will be authorized to make representations for the Proposer, their titles, addresses and telephone numbers. 8,4 :Q 11-.!:ar1:.'ii.11:.11....11lm1JIl lien Proposer shall provide the following information: Operating Plan —The Operating Plan should include, but will not be limited to, its plan for provision of the requested work, operating policies, training programs and staffing levels. Demonstrate capability to perform survey for urban environments such as the City of Orlando. Provide approach for completing each task. 8,5 1mm1eineir4 IBUSiiness Illinf irirnalJoin Proposer shall provide the following information: 15 Pavement Management System RFP25-0180 A. Legal Name of Proposer, the address of Proposer's principal place of business, phone number, fax number, name of principal in charge and email address. B. Name(s) of person(s) to be contacted for information or services if different from name of principal in charge. C. Business Form - State if Proposer's business is local, national, or international and indicate the business's legal status (corporation, partnership, etc.) Provide the date the Proposer was organized or incorporated and state of incorporation. If the Proposer is a joint venture, please list the partners and the date such joint venture was formed. D. Indicate whether the Proposer's business is a ap rent or subsidiary in a group of firms/agencies. E. Provide the location of the office from which the work is to be performed and the number of professional staff employed at the office. F. State if the Proposer's business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity. 8 6 f � �m��, ffimir:w �...IIE.!' a'ii� iirp. ,� !`..:. Proposer shall provide the following information: A. Proposers must provide the following information:The statement of experience should be supported by the references listed as Attachment "D", which shall be completed and submitted by the Proposer with its Proposal.Proposers shall submit a verifiable statement of the Proposer's experience performing the services needed to accomplish the requirements of this solicitation. B. Lost Business Provide a list of all contracts in which your firm was terminated for cause by a governmental agency. 8,7 Assll gr g j Mqqg gg]gnt�i I'E.� ii IlE'Ex irliieince The Proposer shall submit a statement of experience and resumes of the management staff who will be assigned to the project to include: A. Respondent and team members' records of successful performances on past projects including factors such as cost control, work quality, and demonstrated ability to meet deadlines. B. Ability of an assigned project manager and key personnel to make effective public presentations. 16 Pavement Management System RFP25-0180 C. Ability of Respondent and team members to work with City staff. D. USGA 254 and 255 forms and/or SF 330. E. A list of the professionals the Respondent is proposing to assign to this work, their academic background, and their experience on other similar projects. F. A list of similar projects completed by the Respondent and team members within the last five (5) years along with a reference for each of those projects, including current addresses and telephone numbers. Project descriptions shall clearly explain what role the Respondent and team members performed on the project. G. A description of the Respondent's expertise with similar projects and the public participation required by those projects. 8 8 m:.iiirp��;�min,6i.a„tlll...S:t:al�m�miimlilrmm Proposer shall provide the following information. A. Provide a narrative description and such other information, if any, as Proposer deems necessary to demonstrate Proposer's financial strength and capacity to provide, implement, and maintain the proposed system for the term of the Contract. The City reserves the right to request such additional financial information regarding Proposers as it deems necessary or appropriate from Proposers or from any other party having relevant information, including but not limited to utilizing Dun and Bradstreet or other financial reporting companies' financial reports for evaluation purposes or to request credit references in its review process. B. The Proposer shall state if there are any known financial issues that will prevent the Proposer from providing, implementing and maintaining the proposed system for the term of the Contract. C. Bankruptcies — The Proposer shall state if they are involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Proposer under federal bankruptcy law or any state insolvency law. flg g A tli o.ln....�..l..li.s:to y The Proposer shall describe whether Proposer is involved in any litigation, arbitration, or mediation currently or within the last five (5) years where the amount in dispute exceeded $10,000. Proposer shall also describe whether Proposer has any outstanding judgments pending against Proposer. 17 Pavement Management System RFP25-0180 8,10 mm,�s)oiiir;,doin:t:W.s....�:�.; i mlil:flic:a:Lioirmn By submitting a Proposal, the Proposer certifies that the Proposer has fully read and understands the Proposal method and has full knowledge of the scope, nature, and quality of work to be performed. Each Proposer shall complete the "Respondent's Certification Form," included with this Request for Proposals as Attachment "A," and submit the form with their Proposal. The failure of a Proposer to submit this document will be cause for rejection of the Proposal. ,11 Coinl'lllliict of linteirest IlI,)is-.losuire Proposer shall provide the required "Conflict of Interest Disclosure Form" as attached to this RFP as Attachment "B." /,1 m urlViimiiamamllVmiima mirlmlllmm a �:lam�iirml�lmiimiam. ..11[Ilir�:�mlhimlim iimlVmiiml�min.A g� uir�l�mlm( mui mgmur.� m iimirm l.......ii:IVmlll°lmm� cir'�mu�muiirruiim ed as/uir1 �a�lrnlg" i Proposer shall provide the required Certification Regarding prohibition Against Contracting With Scrutinized Companies form as attached to this RFP. 8.13. Coin lideirfl:i411 and/or ioi Ill:m�: uric° � Proposer shall provide the required Confidential and/or Proprietary Information Exemption form as attached to this RFP as Attachment "C." If Proposer asserts confidentiality to any portion of its proposal, Proposer is reminded to submit a redacted copy of its proposal pursuit to section titled "Proposal Preparation and Format; Proprietary Information." 14. M iar oitiiit / g: ,iq.-QwllrIr l cit. urlis IllmIairl:liid pqtJiioirm liirm g�ubcointracts Proposer shall provide the required Minority/Women-Owned Enterprise Participation form as attached to this RFP as Attachment "E." 8 1 ea eira�mirmmmlll: l/simiriieSa mmllimmir1E,'irk/muriiSemmlllm a"liiif!(., [ amlmlimomur;mmuiurmmmS�mlblmmoirmdmiral.t Proposer shall provide the required Veteran Business Enterprise Participation form as attached to this RFP as Attachment "F." 8.16. �:+i1.lira:71a!n....T..ul:l :ffiis:/Ikiir7g..Mjiidml;,vl1 The Vendor hereby represents, warrants, and certifies that Vendor does not use coercion for labor or services as defined in Section 787.06, Florida Statutes and that Vendor has provided the Human Trafficking Affidavit attached hereto as Attachment "H." A completed Human Trafficking Affidavit should be included with your Submittal. A contract shall not be awarded to a Respondent who does not submit the form at the time of submittal or within seven (7) days of the date the City requests the form be submitted, if a Respondent fails to return the form with its response. 17 Cii.ustorneir° / ire,!kle A. Human Resources 18 Pavement Management System RFP25-0180 1. Proposers shall submit a statement describing the Proposer's operating policies addressing personnel areas such as background and training level of personnel proposed to work on the project. B. Estimate of Staff Levels 1. Proposers shall submit the estimated staffing levels for this project. 18 Complete and submit the following forms: A. Schedule a. Proposal should provide a fixed-fee price breakdown for meeting all service requirements and implementing each phase of the Scope of Services as outlined. Additionally, Proposal should provide hourly staff rates if additional work is required under the Contract. b. The chargeable services shall be included in the proposed total price including all labor customarily associated with delivery of the services contemplated by this RFP. Similarly, all expenses such as but not be limited to travel, lodging, meals and telephone/faxes/copiers associated with delivery of the services contemplated by this RFP shall also be included in the total price. c. There will be no separate reimbursement for such expenses under this total fee price arrangement. 9 i II'mmllimmllll 'mm'Ili OF Ili Ili GF OS L.S Except as provided in Section titled "Americans with Disabilities Act," for people needing special accommodations, to be responsive proposals for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive. iir...stil[ ir�ri..il.:m iiilri�l.... ...tmiii, t.imiT;, i�ml �.�,'t , ur�� iu�u�w� IVmis° .. A. Once you have logged into your OpenGov account, go to the solicitation in which you want to bid/participate on. Then click on "Draft Response," complete the information requested, upload your bid/quote/submittal, along with all required attachments, and submit. Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-Procurement Portal by the due date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence. 19 Pavement Management System RFP25-0180 Iir'oi,° oms6ll....111°.Iliiir.¢:;..lilmlr7u . All Proposals submitted shall be binding for one hundred eighty (180) calendar days following opening. a:�,a°. Law:l -....IIlmm it li m mlll: Proposals received by the City after the time specified for receipt will not be considered. Proposers shall assume full responsibility for timely delivery of the Proposals to the location designated for receipt of Proposals. 110 II II°f 11 'II 1 11 mm "T 0 S IIJICIIII"t"'° ' ION All Proposals submitted shall meet and conform to all material, mandatory requirements set forth in this RFP, provided that nothing herein shall be deemed to limit the City's ability to waive minor irregularities without notice or the need to issue a written addendum. If a Proposer desires to submit a Proposal which, if selected by the City, would require the City to waive, alter or omit a material, mandatory requirement set forth in this RFP, the Proposer must first submit a request to the City asking the City to amend the requirements of this RFP in the same manner provided for the submission of written questions by Proposers provided in the section of this RFP entitled "Questions Regarding Solicitation or Proposal Process." If the City, in its discretion, agrees to amend, alter, or waive the requirement, the City shall issue notice to all prospective Proposers of the change in the form of a written addendum. Any request to waive, alter, or amend a mandatory requirement of the RFP should be in the form of a written question that can be answered in an Addendum issued to all prospective Proposers. Please note, the City is not asking the Proposer to send in their Proposals prior to the submission date, but merely to request a waiver or amendment to a mandatory requirement necessary to allow submission of the intended Proposal. 1111 EImm ,LMA"T ION CIIR1111°1"11E-JR.1111 An Advisory Committee will be established to review all responsive Proposals. Proposals will be evaluated for short listing (if applicable) and final ranking using the evaluation criteria set forth herein. The information that will be considered for each criteria is as follows: MethodNo. Evaluation Criteria Scoring -. 20 Pavement Management System RFP25-0180 1. Operating Plan Points Based 48 This criteria will include, but will not be (48%of Total) limited to, evaluation of information in Proposer's submittal regarding its pavement management system offering, plans for provision of the requested work, operating policies, training programs and staffing levels. 2. Experience of Proposer and Assigned 0-5 Points 25 Management Team (25%of Total) This criteria will include, but will not be limited to, Proposer's general statement of experience, evaluation of staff experience and lost business, reference responses and financial stability. 3. Veteran Business Enterprise Points Based 2 participation in subcontracts (2%of Total) This criteria will include, but will not be limited to, evaluation of the information submitted in response to Attachment"F." 4. Price Proposal 0-100 Points 25 This criteria will include, but will not be (25%of Total) limited to, evaluation of the pricing information submitted. 12 FIFIGFIOSAL. AEWISGRY G II"t"""'I"EmmIIEmm' IIII) E-VALmmt °I"IIIIGN FIROGEENSIS EE 12, lil :lm Jl....Ilfm evJlie ...o:(...IIIm The Procurement and Contracts Division will perform an initial review of all Proposal submittals for preliminary qualification and documentation compliance. This review process may include, but is not limited to, forms verification, professional licensing, references, past performance, and other relevant criteria. An Advisory Committee (hereinafter referred to as "the Committee") consisting of at least five (5) members will be established to review, discuss, and evaluate all responsive Proposals submitted in response to this Request for Proposals (RFP). The Committee may utilize City staff and/or consultants who are not members to advise and assist the Committee in its review of the Proposals. The subsequent inability of one or more committee member to serve or complete service on a committee shall not require the appointment of a new committee or a replacement committee member even if the loss of such member(s) causes the number of remaining committee members to fall below five (5). 21 Pavement Management System RFP25-0180 1 ,3 mm�!r'm� III: 0ii�;...11:..iiiS:I.iil.0 l.g. The Committee may conduct a preliminary evaluation of all Proposals on the basis of the information provided and, if the Committee deems desirable in its discretion, it may elect to short list two or more Proposers using the evaluation criteria set forth in this solicitation. Upon short listing by the Committee, only those Proposers short listed shall remain eligible for further evaluation and consideration by the Committee. 12,4 m'lireseinl: I;'i in The Committee reserves the right to require oral presentations from and conduct pre- award discussion and/or pre-Contract negotiations with any or all responsive and responsible Proposers who submit Proposals determined to be reasonably acceptable of being selected for award. Presentations and pre-award discussions and negotiations may be limited at the discretion of the Committee to short listed Proposers. Discussions may be conducted for the purpose of clarification and to assure full understanding of, and responsiveness to, the solicitation requirements. The City will not be liable for any costs incurred by the Proposer in connection with such interviews, presentations, or negotiations (i.e., travel, accommodations, etc.). 2 m;liilliirmm mlll....111,)im�m Cm�wmssiimo r At the discretion and in the best interest of the City, the City or Committee may conduct discussions with Proposers (or the short listed Proposers, as applicable) or seek revision of Proposals from Proposers (or the short listed Proposers, as applicable) deemed to be responsible and reasonably acceptable to be selected. Such Proposers (or short listed Proposers) will be accorded fair and equal treatment with respect to discussion and revision of the Proposals. Revisions may be permitted after submission of Proposals and prior to award of a Contract for the purpose of obtaining best and final offers. 12 6 Award WIHhOLPI F)reseiiritaI:lloirms The City may evaluate and award a Contract based on responses to this Request for Proposals without discussions or oral presentations. Therefore, each response to this RFP should contain the Proposer's best terms and conditions for consideration. 12 7. Sc o iriiiiriq....girW....lam..i iriiialll....IIIm mir 111JIiii . . Each Advisory Committee member will evaluate the proposals based on the factors set forth in the Evaluation Criteria of the RFP and assign a score for each criteria ranging from zero (0) points to the maximum points allowed for each rating criteria. The individual criteria scores will then be added to determine the total score. The maximum possible total score is one hundred (100). After scoring, each Advisory Committee member will rank the Proposers based upon the member's total scores for each proposal. The ranking established by each member will be accumulated to determine the final ranking. Each member's top-ranked firm will be assigned one (1) point, second ranked firm two (2) points and so on. After accumulating the members' points, the Proposer with the lowest points shall be ranked first, the next lowest points shall be ranked second, and so on. 22 Pavement Management System RFP25-0180 In the event of a tie, the tied Respondents' total scores from each member will be added and compared. The Respondent with the highest total scores will be ranked highest of the tied Respondents. If the total scores of two or more of the tied Respondents also results in a tie, the City's Chief Procurement Officer, or designee, may instruct the Advisory Committee to conduct further deliberations, evaluations and rescoring of the Respondents until a ranking, or total score, without a tie is achieved. The Committee will evaluate and rank the responsive Proposers deemed reasonably acceptable to be selected (or the short listed Proposers, as applicable) as set forth in the preceding section entitled "Evaluation Criteria". In the event that the Committee previously elected to short list Proposers, any rankings or scores assigned as part of the short listing process shall not be binding on the Committee or its members as part of final evaluation and Committee members may modify their scores for any and all Proposers and scoring categories as they deem appropriate in their sole discretion. The Committee shall submit the proposed rank order to the Chief Procurement Officer after the conclusion of scheduled presentations, if any. Upon approval of the ranking by the Chief Procurement Officer, the Chief Procurement Officer shall post a notice of intended action. The notice of intended action may be obtained by the Proposers as set forth in the section of this RFP titled "Request for Proposals Information." 12 8 A Contracts shall be awarded in accordance with the provisions of the City's Procurement Code, Chapter 7 of the City of Orlando's Code of Ordinances. Award of contracts in excess of One Hundred Thousand Dollars ($100,000) shall be subject to City Council approval. 12 9mm selll-Vf. :....IIIm .iial.11 : The City, at its sole and absolute discretion, reserves the right to reject any and all, or parts of any and all proposals, to re-advertise this solicitation, postpone or cancel, at any time, this solicitation process, or to waive minor irregularities and informalities in this RFP or in the proposals received as a result of this RFP. The City does not guarantee the award of any Contract as a result of this solicitation process. 1 3 O Ilt'.III Ilt'".III . L. "tT E".]R AN[) CQVD17"'lllI II I S 13, l , Cor nirnuirnlicatJiions Wth.11he.Gt F'Iir°olhilbited Qoint cols To protect the integrity of the solicitation process and ensure fair consideration of all respondents, a prohibited communication period is hereby established commencing as of the time of the issuance of this solicitation and terminating upon execution of a contract (or, if the solicitation is cancelled, upon cancellation of the solicitation). Except for communication with the City's designated point of contact set forth in this solicitation or as otherwise authorized by the City's Chief Procurement Officer, during the prohibited communication period, the City prohibits communication regarding the solicitation by a respondent or potential respondent (or on a respondent or potential respondent's behalf) 23 Pavement Management System RFP25-0180 to or with any officer, elected official (including the Mayor and City Council), department, division, office, or employee of the City, and any Advisory Committee members or other people or entities providing advice to the City or the Advisory Committee related to this solicitation. During the prohibited communication period, all contacts and communications regarding the solicitation by a respondent, or potential respondent, including their agents, representatives or others on their behalf, shall be directed to the City's Procurement and Contract Services Division in the manner provided below in this solicitation, unless otherwise authorized by the City's Chief Procurement Officer. Prohibited contact or communications during the prohibited communication period may result in disqualification from the solicitation process, rejection of the solicitation, or termination of any resulting contract as determined by the Chief Procurement Officer. In addition, prohibited contact or communications may also be grounds for suspension and debarment of a respondent or potential respondent under the City's Procurement Code. Any questions relative to interpretation of the solicitation or the solicitation process shall be addressed in writing as indicated below. In order to be answered prior to the submittal deadline, questions must be received by the Procurement and Contracts Division on or before the cut-off date for questions as specified in the Proposal Schedule. Any interpretation made to prospective Proposers with respect to questions submitted prior to the cut-off date for questions will be expressed in the form of an addendum to the solicitation which, if issued, will be conveyed in writing to all prospective Proposers no later than five (5) days prior to the date set for receipt of Proposals. Oral answers will not be authoritative. It will be the responsibility of the Proposer to contact the Procurement and Contracts Division prior to submitting a Proposal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with the Proposal. All communication and contact regarding this solicitation shall be directed to: Cindy Jordan, C.P.M.,Purchasing Agent III City of Orlando Procurement and Contracts Division City Hall at One City Commons 400 S. Orange Avenue, Fourth Floor Orlando, Florida 32801 Telephone: (407) 246-2367 24 Pavement Management System RFP25-0180 Fax: (407) 246-2869 Email: cynthia.jordan@orlando.gov Website: ,lhtt,p:// ,.oirllairndo,. ov/pirocuirerneirYt/ 14 A[YIN11110MAL. IIIIII IIII'°t IIF.II "T"'IIIIOII The City reserves the right to request that the Proposer provide additional information it deems necessary to evaluate, clarify, or substantiate any area contained in each submitted Proposal and to more fully meet the needs of the City. This includes information which indicates financial resources as well as ability to provide and maintain the system and/or services. Moreover, the City reserves the right to make investigations of the qualifications of the Proposer as it deems appropriate, including but not be limited to, a background investigation conducted by the Orlando Police Department. 15 Allt' Ilt' Ilt'E.IIII ID D II TO IIF.IIt'-. 'D IlE".S'T Ilt°O Ilt „ IIF IlR RIPOSAL. If it becomes necessary to revise or amend any part of this Request for Proposals before the Proposal due date, the Chief Procurement Officer will furnish the revision by written Addendum. It is the Respondent's responsibility to contact the Procurement and Contracts Division prior to submitting a response to ascertain if any Addenda have been issued, to obtain all such Addenda, and return executed Addenda with the response, if applicable. All addenda information will be posted on the City's website ( .QQ. .�/�Irc���uirir�. irn.�:girngov,.com/��oirtall/oirllaimdo). The failure of a Respondent to submit acknowledgment of any Addenda that affects the price(s), is considered a major irregularity and will be cause for rejection of the response. 16 t IIt IItmmIIIIIC ,Ilt Iltmmlltmm Itmm III IPIIt IlE-Altmm This Request for Proposals is issued in accordance with and shall be governed by the provisions and procedures of Chapter 7 of the City of Orlando's Code which can be accessed online at: If ItI s://www,.irnuiniicode,.com/Iliilbirair /fl/oirllaindo/codes/code of oirdiinairnces?nodelld:::::: IFII I..IIIICII CIH'7IPII CO or by contacting the Procurement and Contracts Division. Any appeal of matters relating to this solicitation must be filed in accordance with the requirements of Chapter 7 of the City Code. "7 / °TIIP CT The Contract form that the City intends to use for the award is included with this RFP as Exhibit "1" for reference. While this draft Contract contains standard legal language and is not routinely modified, any exceptions to this standard Contract should be clearly indicated and Proposer understands that such exceptions may affect the evaluation of 25 Pavement Management System RFP25-0180 the Proposal submittal. Modification or alteration of this Contract shall only be valid if mutually agreed to in writing by the parties. 18 1'1 X 1'1Ctt"f"'IIIIOII II 1": II1'° COIII " °IIF C"T Unless such time is extended by the City, the successful Proposer shall, within fifteen (15) calendar days after Notice of Award is issued by the City of Orlando, Procurement and Contracts Division, sign and enter into a Contract with the City, and simultaneously provide any required bonds, indemnities and insurance certificates. Failure to comply with the established deadline for submittal of required documents may be grounds for cancellation of the award. °19 A111'°111'°IIII IILIII ;'f E".[) AGI1'11NGIII IE S This solicitation is issued by the City of Orlando on behalf of itself and its affiliated agencies, including but not limited to the Community Redevelopment Agency of the City of Orlando ("CRA"), the Downtown Development Board ("DDB"), and the Downtown South Neighborhood Improvement District ("DSNID") (each an "Affiliated Agency"). Upon the written agreement of the Contractor and an Affiliated Agency (or upon the issuance of a Purchase Order by an Affiliated Entity in circumstances here the City places orders by Purchase Order), Contractor shall provide such goods and/or services as set forth in this solicitation to an Affiliated Agency upon the same pricing, terms, and conditions set forth in the Contract between the City and Contractor, unless otherwise agreed in writing by the Contractor and the Affiliated Agency. Except as may otherwise be expressly provided in the agreement or Purchase Order authorizing the acquisition of the goods or services, (i) the procuring Affiliated Agency shall be solely responsible for all obligations and duties, and shall have all rights of the City, with respect to the goods or services procured by the Affiliated Agency; and (ii) Contractor shall look solely to the procuring Affiliated Agency for payment and the performance of any and all other obligations for goods or services contracted for by a procuring Affiliated Agency. With respect to work performed for an Affiliated Agency, actions may be taken on behalf an Affiliated Agency by the Chief Procurement Officer of the City of Orlando, or his designee(s). 20 I1'mmII I1 Il mm(')Yll I1'mmlllN"T II1'mmll mmllllf IIIIIII' IIIIII mmIIII"l. N 111'mm' 'II1'mmIIF',IIIIIII'° SYS'T"E'mm'II This Contract is subject to the terms, conditions, provisions and requirements of Section 448.095 of the Florida Statutes which is incorporated herein by this reference. Pursuant to Section 448.095 of the Florida Statutes, Contractor represents and warrants that it has registered with and uses the E-Verify System to verify the work authorization status of all newly hired employees and shall continue to do so at all times during the term of the Contract. If Contractor enters into a contract with a subcontractor, the subcontractor must provide the Contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. 21 IiRIIIG11HT "T 0 AU[Y[T IIF°II1'1C II '.1111S 26 Pavement Management System RFP25-0180 The City shall be entitled to audit the books and records of a Contractor or any sub- contractor to the extent that such books and records relate to the performance of such Contract or sub-contract. Such books and records shall be maintained by the Contractor for a period of five (5) years from the date of final payment under the prime Contract and by the sub-contractor for a period of five (5) years from the date of final payment under any sub-contract unless a shorter period is otherwise authorized in writing. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the 5-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 5-year period, whichever is later. 22 P°IIIISC JL. YEEAR IIP°UII NE IIIIII G II III . fII II .IIII ;'1"IIII II Sf.... F.'i I.. e o 22,1� � � !:.......:...............li......�.. Unless otherwise provided by law, a Contract for supplies or services may be entered into for any period of time deemed to be in the best interest of the City, provided funds are available for the first fiscal period at the time of Contract. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by City Council of funds therefore. 22,2, Cainc6IIIIIa(:liioin III:Ue U:o Succeediin III"is 6II II[:Ieurliod When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the Contract shall be cancelled, and the Contractor shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred but not amortized in the price of the supplies or services delivered under the Contract or otherwise recoverable. 23 r'LERItJ1C II'.II "f"'IIII°TY C IIR I IIM II'"S A person or affiliate, as defined in §287.133 of the Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal to provide any goods or services to a public entity, may not submit a Proposal with a public entity for the construction or repair of a public building or a public work, may not submit Proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in §287.017 of the Florida Statutes for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. 24 r IIF'.f3II Ire"f°' IIr' Y I'"E II °T AGT Payment by the City shall be made in accordance with Sections 218.70. et sq. Florida Statutes, Local Government Prompt Payment Act. 25 INVOICEES 27 Pavement Management System RFP25-0180 All invoices, in order to be classified as a proper invoice, shall be delivered to Accounts Payable, Finance Department, City of Orlando, 400 South Orange Avenue, P.O. Box 4990, Orlando, Florida, 32802-4990. For purposes of billing submission and payment procedures, a "proper invoice" by a Contract or, consultant or other invoicing party shall conform to the following process: A. A description (including quantity) of the goods and/or services provided to the City (or a party on behalf of the City) reasonably sufficient to identify it (or them); B. The amount due, applicable discount(s), and the terms thereof; C. The full name of the vendor, Contractor or other party who is supplying the goods and/or services including a mailing address in case of a dispute and a mailing address for payment purposes (if they are different) and a telephone number; D. The Purchase Order or Contract number as supplied by the City; E. An identification by Division, Office or Department of the party(ies) to whom the goods were delivered or services provided; and F. In order to be considered as a proper invoice, it must be based on (a) a proper delivery, (b) installation, or (c) provision of the goods and/or services acceptance by the City; and the vendor, contractor or other party who is supplying the goods and/or services has otherwise complied with all of the Contract's terms and conditions and is not in default of any of them. 28 I IIIISIIPLYTIEE Ili Ilt'mmS011 mmt " "IIIIOII In the event a dispute occurs between a contractor, vendor or other invoicing party ("invoicing party") and the City concerning payment of an invoice, the City Department, Office or Division which has the dispute along with a representative of the City's Procurement and Contracts Division and the invoicing party shall meet to consider the disputed issues. The invoicing party shall provide to the City such material and information as the City may reasonably require. Any such procedure shall be initiated by either party notifying the other in writing of a dispute and stating with specificity its nature. This procedure shall commence not later than forty-five (45) days, and be resolved not later than sixty (60) days, after the date on which the proper invoice was received by the City. Any decision by the Chief Procurement Officer shall constitute the final decision of the City regarding these matters and shall be communicated in writing to the invoicing party within three business days after such decision. If no decision is rendered within the time period as set out above, then a decision against the invoicing party shall be deemed to have been issued. 28 Pavement Management System RFP25-0180 27T. RIP OIIPO EIE IR'S U RAN'TIEE IIEIE By submitting a Proposal, a Proposer warrants that no one was paid a fee, commission, gift, or other consideration contingent upon receipt of an award for the services and/or supplies specified herein. 28 III SUR NGEE II II mm'Ili .11'mOIII .II Nt II mm' IIE OII III S Insurance and/or Performance Bond coverage required by the Contract or terms and conditions as set forth in this Request for Proposals, if any, must be in force throughout the term of the Contract ("Contract Term"). Should a Contractor fail to provide acceptable evidence of current insurance and/or a Performance Bond within seven (7) days prior to the expiration date of an insurance policy or bond at any time during the Contract term, the City shall have the absolute right to terminate the Contract without any further obligation to the Contractor. The Contractor shall be liable for the entire additional cost of procuring performance and the cost of performing the incomplete portion of the Contract at the time of termination. It is highly recommended that proposers confer with their respective insurance carriers or brokers to determine, in advance of their proposal submission, the availability and cost of the required insurance, related endorsements, and bonds. 2! P'L.GRIDA S ltJEE S TAX The City is a governmental agency and a political subdivision under Florida law. Purchases by the City under this Contract are exempt from Florida sales tax: The City's tax exempt number is 85-8015427957C-9. No purchase made by any entity is qualified to be exempt other than those made directly by the City. The City's sales tax exemption does not apply to goods and services purchased separately by a Contractor in connection with its fulfillment of its Contract obligations. The Contractor shall be responsible for paying any taxes, fees or similar payments which are required to be paid in connection with the Contract work. X. IIF.DtB II°IIF".II mm II mm' OIIP.IIN^ IIRL ,GEE GIE-JR7 I I CrA'T lllIG By submitting a Proposal in response to this Request for Proposals, the Proposer is certifying that their company is a drug-free workplace in accordance with Florida Statute §287.087. 1 JI EI.IIRIC INNS W17"'ll f II IIIIS II IfllllIl mmllll"1"'IIIIIEE� AG7 Persons with disabilities needing a special accommodation to participate in this proceeding should contact the Procurement and Contracts Division, City Hall at One City Commons, 400 South Orange Avenue, Orlando, P.O. Box 4990, Florida 32802-4990, telephone (407) 246-2291, not later than seven (7) days prior to the date on which the accommodation is requested. 29 Pavement Management System RFP25-0180 32. R Iltlmm 'IIII HIP IIF°.00 ' IlL. IILOC L. II IIP II Imm III'°II Imm IIP„II Imm'II N t" II Imm In the event the most responsive and responsible response to any Request for Proposals is by a Proposer whose principal place of business is in a city, county, or state which grants a preference for the procurement of such goods or services to a vendor whose principal place of business is in such area, then the City may award a preference to the (next) most responsive and responsible Proposer having a principal place of business in the Metropolitan Statistical Area, (i.e., Orange, Seminole, Lake and Osceola Counties). Such preference shall be equal to the preference granted by the area in which the most responsive and responsible vendor has its principal place of business 33 r DIIP .GH IIIIII O COIII °lmmlll G""!S W/ 07 Ilia O I'mmIIRRIIIIIIIII'mmIII"T GE-INCIIIIIIt'mm'S At the option of the awarded Proposer, the submission of any Proposal in response to this Request for Proposals constitutes a Proposal made under the same terms and conditions, for the same Contract price, to other governmental agencies including the State of Florida, and its agencies, political subdivisions, counties and cities. Each governmental agency desiring to accept these Proposals, and make an award thereof, shall do so independently of any other governmental agency. Each agency shall be responsible for its own purchases and each shall be liable only for materials and/or services ordered and received by it, and no agency assumes any liability by virtue of this Proposal. 34 P° IRllfE".]IIGI Ct' IR.IIr1QP t""'lllIG In accordance with F.S. 607.1501, and provided an exemption is not available, a foreign corporation may not transact business in Florida until it obtains a certificate of authority from the Florida Department of State. Foreign corporations may submit bids or Proposals prior to obtaining a certificate of authority from the Florida Department of State. A foreign corporation must be in compliance with F.S. 607.1501, prior to entering into a Contract with the City of Orlando. 35 Stfllf' COII I° °'llPZ /° °'OIIP .S The Proposer shall perform all of its obligations and functions under the Contract by means of its own employees, or by a duly qualified sub-contractor, which is approved in advance by the City. In the event a subcontractor is employed, the Proposer shall continuously monitor the subcontractor's performance, shall remain fully responsible to ensure that the subcontractor performs as required and itself perform or remedy any obligations or functions, which the subcontractor fails to perform properly. 36 rIUR.GH ,SIIIIII O C R.IIf't IIPROGRAM The City uses the VISA Purchasing Card Program to streamline our procurement process. In order to expedite payments to suppliers, the J.P. Morgan purchasing card program and Virtual Card solution has been implemented to more effectively control our 30 Pavement Management System RFP25-0180 procurement activities and to achieve a significant cost savings over the traditional paper, purchasing, and payment system. As one of the City of Orlando's valued suppliers, your business can also achieve cost savings results by accepting the Virtual Card solution. Identified supplier benefits of this Program are: • Get paid faster— Virtual card payments will be made after invoice approval, ACH will be net 30, and check net 45 • Improve Days Sales Outstanding (DSO) • Electronic payment that eliminates the cost of processing checks • Payment within 48 hours • Improve cash flow • Increased working capital • Reduced collection efforts and administrative expenses • Enhanced corporate relationships • Enhanced reporting • Increased sales as a "Preferred Supplier" • Streamlined reconciliation with remittance details included with electronic payment in email notification • Lower carrying costs • Less paper/manual work • Dedicated supplier portal to view status of receivables 37 LJIMING WAGIIE. IIr QIUIIIC " As set forth in City Policy and Procedure 161.3 (for a copy, contact Procurement at 407.246.2291). Covered Service Contractors, as well as their subcontractors (first tier only for non-construction, all tiers for construction), shall pay to all of their employees providing Covered Services pursuant to a contract with the City, a living wage for the time spent providing services to the City. (This provision does not include general administrative personnel unless they are assigned to a City project.) "Living wage" means compensation for employment of not less than $15.00 per hour for straight time, exclusive of FICA, unemployment taxes, and workers compensation insurance and employee benefits. Unless amended by the parties, the applicable Living Wage rate in effect when the solicitation is issued shall be applicable for the entire term of the resulting contract, 31 Pavement Management System RFP25-0180 including any renewals. Necessary payroll documentation shall be provided to confirm compliance with this provision or the Respondent shall allow the City to audit (at Respondent's place of business) its payroll records to determine if compliance has been achieved. Failure to comply with the provision may result in termination of the contract and/or preclusion from future City contracts at the sole option of the City. This provision shall apply to all bid and proposal awards for services which involve City expenditures that exceed $100,000.00 per year. More particularly, this provision shall apply to single and multiple award Contracts for services regardless of the initial value of the award whenever City expenditures exceed $100,000.00 in any one Contract year. As for multiple award Contracts (Contract award which will be divided among several Contractors), at the point when the City has expended $100,000.00 on that Contract in any one-Contract year, regardless of whether such expenditure was to one Contractor or several, then the living wage provision shall apply to all Contractors who are a party to that award. For those Contracts whose initial value was less than $100,000.00 but exceeded $100,000.00 prior to the end of the Contract term, this provision will be applicable to that Contract in the next quarter. To further clarify, the Living Wage policy does not apply to part time employees, or the part time employees of all subcontractors. Furthermore, the workers of temporary employment agencies are not covered by the City's Living Wage Policy. 38 Rli 011Hllllllt' IIII"t""'111IGN1 1 COIII °PIF C"t""'lllING II°Pl t t IlF.t i" "IIIIIII IIII JIt' Ilt COII PA�11 llllllEE In accordance with Section 287.135(2) of the Florida Statutes, "[a] company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of: A. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or B. One million dollars or more if, at the time of bidding on, or submitting a proposal for, or entering into or renewing such contract, the company: 1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to s. 215.473, or 2. Is engaged in business operations in Cuba or Syria." Section 215.473 of the Florida Statutes defines a company to include "all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit." 32 Pavement Management System RFP25-0180 By submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law above are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, by submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List , created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. Any respondent awarded a Contract as a result of this solicitation shall be required to recertify the aforementioned certifications at each renewal of the Contract. The City may terminate any contract resulting from this solicitation if respondent or any of those related entities of respondent as defined above by Florida law are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or it is found to have been engaged in business operations in Cuba or Syria. Notwithstanding the preceding, the City reserves the right and may, in its sole discretion, on a case by case basis, permit a company on such lists or engaged in business operations in Cuba or Syria to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of one million dollars or more, or may permit a company on the Scrutinized Companies that Boycott Israel List to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of any amount, should the City determine that the conditions set forth in Section 287.135(4) of the Florida Statutes are met. Accordingly, firms responding to this solicitation shall confirm this section of the Questionnaire, Certification Regarding Prohibition Against Contracting With Scrutinized Companies. A contract shall not be awarded to a Respondent who does not confirm this certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response. 33.. SOP-1VARE1.1 IILIIICIIt'mmIII SIIE-S If this procurement involves the purchase of software products, then the following language is hereby incorporated: The software products to be purchased or subsequently licensed hereunder shall contain no computer viruses, other `containments', including any codes, or instructions that may be used to access, modify, delete, damage, or disable purchaser's computer system. 43 . II IIt' IIIISCIli4llllll IIII t"'IIII0 33 Pavement Management System RFP25-0180 Contractor shall: A. Implement an employment nondiscrimination policy prohibiting discrimination in the performance of the contract in the hiring, discharging, promoting or demoting, matters of compensation, or any other employment-related decision or benefit on account of actual or perceived race, ethnicity, color, religion, national origin, gender, disability, age, military status, sexual orientation, gender identity, gender expression, or marital or familial status. B. Not discriminate in the performance of the contract on account of actual or perceived race, ethnicity, color, religion, national origin, gender, disability, age, military status, sexual orientation, gender identity, gender expression, or marital or familial status. C. Incorporate the foregoing requirements in all subcontracts related to its contract with the City. 41 f . It'mm'IIF".IIt1 IIII II N 1 IlL,. ENtXEI:l Any contract entered into as a result of this solicitation shall be deemed to be under and shall be governed by, and construed according to, the laws of the State of Florida. Any litigation arising out of this contract shall be commenced in the State and Federal Courts of Orange County, Florida. Contractor shall comply with all applicable federal, state, and local laws in the performance of work under the contract. To the extent applicable, Contractor shall comply with Florida public records laws, including Sections 119.0701(2) (b) 1 through 4 of the Florida Statutes. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY CLERK OR RECORDS AND ARCHIVES MANAGER AT, I- I .. ,I-. I-I.: .,. IIII II IC;) . „ V, TELEPHONE NUMBER (407) 246- 2148, 400 S. ORANGE AVE., ORLANDO, FL 32801. 42 i Iltlmm CO tlmm II ',Iltlmm'Ilt1 IIMAT"'lltlmm'IIPIIII LS If the specifications contained herein require the use of recovered materials, by submitting a bid or response to this solicitation, a respondent agrees and certifies that it will meet such requirement. Upon the conclusion of any contract resulting from this solicitation requiring the use of recovered materials, the Contractor shall submit to the City's project manager for the work a statement regarding the actual percentage of recovered materials utilized in the completion of the contract. 43 rIROIIH1111II1t'°1111I"f"'lI10I O HINTS CONSIIIIIIt111t"IIPIIIIII NO S0(11 lt., IIPOIIt.IIl[ IIII lt., OR I IIt IIt'mm lltmm 1 IIIIC mm IIII II "f°'llE1.J ,JIEmm S'T IIII II G O Ilt'mm IIP II II lt'mm IIt1"1 OII I"f°'lIP C"f°'IIII IN G Pursuant to Section 287.05701 of the Florida Statutes, vendors are notified that the City as a local government in Florida, is prohibited from requesting documentation of or 34 Pavement Management System RFP25-0180 considering a vendor's social, political, or ideological interests when determining whether a vendor is a responsible vendor, and from giving a preference based upon such interests. 44 VENDOR ttllt'ES"1""'IllI II II IIllRE 44 1 III:. III:. IIE:I II III:: 1 III Respondents mustacknowledge issued mmmmmaddenda by confirming below. Failure to acknowledge may result in a non-responsive submittal. The failure of a Respondent to submit/confirm acknowledgment of any addenda that affects price(s), is considered a major irregularity and will be cause for rejection of the Submittal. The undersigned acknowledges receipt of all issued addenda: ❑ Please confirm Response required 44 : Ili;:lllm ...III Ill::m III : . ..i.mlll : Ilf l IIIm IIE . : S I' ..III° SQI®U,J UII INII III IIE°..IIID QQI"41III®' Ilf" III IIE.S* hereby mmmcertify mmmthat mmmneither mmmthe mmmundersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute. I understand and agree that the City may immediately terminate any contract resulting from this solicitation upon written notice if the undersigned entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or it is found to have been engaged in business operations in Cuba or Syria. ❑ Please confirm 35 Pavement Management System RFP25-0180 *Response required .3. f)ir 0 44 , CCmir°W. ...Cemiftifii.calJoin F'orrW Please download the below document, complete, sign, notarize, and upload. • A F"IFACHIMEN F A Certification ..................................................................................... *Response required 44 4 ('.oinlllict of lirnoiresilIII:. isdk)&iAre F'oirim* Please download the below document, complete, sign, and upload. • A F"IFACHIMEN F IB Conflict of In ..................................................................................... *Response required 44 5 -",oinfideirA!6 aind/oir F'oirrj��n* ............ ..........-.............Please download the document below, complete, and upload. • A F"IFACHIMEN F Q Coin fiden fliall ..................................................................................... *Response required 44.6. f?ef(-..,ir'(..n(.,es F"oinrn" ........................................ Please download the document below, complete, and upload. • A F"IFACHIMEN F ID Refeirences ..................................................................................... *Response required 44. llirioir,iiity/A�ngn,,OwinE,�d 13u§iiness E, F iii on -orim , ...............Please download the document below, complete, and upload. • A F"IFACHIMEN F IE MWEIF (11 -41 ..................................................................................... *Response required 0 44.8. VeIleiraini in Foirim" .........................Please download the document below, complete, and upload. • A..['.'.'.1EA..0 I.H I.M..IE..I.N [ I�--V 13�Ed ............................. ..... ...................... *Response required �::) i i in 44.9. f ricii 9_E[gpg�iq[*. ............Please download the below documents, complete, and upload. 36 Pavement Management System RFP25-0180 4.4.,10. The Vendor hereby represents, warrants, and certifies that Vendor does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. A completed Human Trafficking Affidavit should be included with your Submittal. A contract shall not be awarded to a Respondent who does not submit the form at the time of submittal or within seven (7) days of the date the City requests the form be submitted, if a Respondent fails to return the form with its response. Please download the Human Trafficking Affidavit below, complete, sign, notarize, and upload. A I....IFACHI IFIN IF II II Hu rnan I"raffiiclk,.,.,. *Response required °� mmf 111::-()iriru Upload signedcopy of Respondent's most current W-9 . *Response required 4.4. 12. Il[)irooI.of IIIurnsu.uirair ce* Upload copy of Respondent's Certificate of Insurance. *Response required .4.,13 IIf: Iease u� �III�:�� �� � �uur � �sui.�u III �:�� Illm��,�� u��m��. f(K EEgppu 'S e- [mIirocu..uireimourut Illm''Ioir1:6II Respondents are solely responsible for ensuring that their submittals are complete, uploaded, and submitted in the City's e-Procurement Portal by the due date and time. *Response required 37 Pavement Management System RFP25-0180 EXHIBIT "1" THE CONTRACT Procurement and Contracts Division(RFP) Page: 1 Pavement Management System RFP25-0180 CONTRACT THIS CONTRACT ("Contract"), effective as of the day of , 2025, is made by and between the City of Orlando, a municipal corporation existing under the laws of the State of Florida, hereinafter referred to as the "City" and ., hereinafter referred to as the "Contractor". For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, the parties agree as follows: I. SCOPE The Contractor is to perform the work ("Work") as defined in the Request for Proposal and amendments, if any, the Request for Proposal and any amendments thereto being attached hereto as Exhibit "A", incorporated by reference herein and made a part thereof as fully as if herein set forth. Except as otherwise specified herein or in the Request for Proposal, the Contractor shall perform the Work in accordance with Contractor's Proposal to the City, attached hereto as Exhibit "B" and incorporated herein by this reference, and shall furnish all materials, tools, equipment, manpower, and consumables to complete the Work. IL ORDER OF PRECEDENCE For the resolution and interpretation of any inconsistencies in this Contract and/or the documents attached hereto and included herein by this reference, the precedence of these documents shall be given in the following order: 1. This Contract with any Attachments, including Addendums(s) and Amendment(s) hereto, but excluding Exhibit "A" (the RFP) and Exhibit `B" (Contractor's Proposal); 2. If applicable, negotiated amendments or clarification to the Contractor's Proposal which have been incorporated by reference into the final Contract; 3. City's Request for Proposal(Exhibit"A"); and 4. Contractor's Proposal (Exhibit`B"). III. TERM OF CONTRACT The period of this Contract shall be for six (6) months; five (5)months for initial inspection and data gathering, and one (1) month for creating the end result. Procurement and Contracts Division(RFP) Page: 2 Pavement Management System RFP25-0180 IV. COMPENSATION The Contractor agrees to provide the services and materials as specified in its proposal to the City at the cost specified in said proposal and amendments, if any. The amount as specified in Exhibit "B", may be increased or decreased by the City under the Extra Work provision of this Contract, through the issuance of an Addendum, if applicable. Unless otherwise provided in this Contract or in any document attached hereto or incorporated herein, any prices specified in this Contract or an Addendum hereto, will remain firm for the term of the Contract or Addendum. V. PAYMENT All invoices received by the City are payable within thirty (30) days from receipt, provided they have first been approved by the using department, and such department has accepted the Work. The City reserves the right, with justification, to partially pay any invoice submitted by the Contractor when requested to do so by the using department. All invoices shall be directed to the Accounts Payable Section, City of Orlando, 400 South Orange Avenue, Orlando, Florida, 32801-3302. NOTE: ALL INVOICES MUST CLEARLY INDICATE THE CITY CONTRACT NUMBER AS STATED HEREIN. VI. FISCAL YEAR FUNDING APPROPRIATION A. Specified Period Unless otherwise provided by law, a contract for supplies or services may be entered into for any period of time deemed to be in the best interest of the City. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by City Council of funds therefor. B. Cancellation Due to Unavailability of Funds in Succeeding Fiscal Periods When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be canceled and the contractor shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred but not amortized in the price of the supplies or services delivered under the contract or otherwise recoverable. VII. GENERAL CONDITIONS A. Patents and Copyrights The Contractor shall pay all royalties and assume all costs arising from the use of Procurement and Contracts Division(RFP) Page: 3 Pavement Management System RFP25-0180 any invention, design, process, materials, equipment, product or device in performance of the Work, which is the subject of patent rights or copyrights. Contractor shall, at its own expense, hold harmless and defend the City against any claim, suit or proceeding brought against the City which is based upon a claim, whether rightful or otherwise, that the Work, or any part thereof, furnished under this Contract, constitutes an infringement of any patent or copyright of the United States. The Contractor shall pay all damages and costs awarded against the City. B. Termination for Default 1. The performance of Work under this Contract may be terminated by the City's Chief Procurement Officer, in whole or in part, in writing, whenever the Chief Procurement Officer shall deterinine that the Contractor has failed to meet the performance requirements of this Contract. 2. The Chief Procurement Officer has a right to terminate for default if the Contractor fails to make delivery of the supplies or perform the Work, or if the Contractor fails to perform the Work within the time specified in the Contract, or if the Contractor fails to perform any other provisions of the Contract. C. Termination for Convenience The City's Chief Procurement Officer may terminate the Contract for convenience with advance written notice to the Contractor. In the event of such a termination by the City, the City shall be liable for the payment of all Work properly performed prior to the effective date of tennination. D. Warranty The Contractor warrants that the Work including equipment and materials provided shall conform to professional standards of care and practice in effect at the time the Work is performed, be of the highest quality, and be free from all faults, defects or errors. Whenever required by the specifications of the Request for Proposal, the Contractor warrants that all equipment and materials provided shall be new. If the Contractor is notified in writing of a fault, deficiency or error in the Work provided within one (1) year from completion of the Work, the Contractor shall, at the City's option, either reperform such portions of the Work Procurement and Contracts Division(RFP) Page: 4 Pavement Management System RFP25-0180 to correct such fault, defect or error, at no additional cost to the City, or refund to the City, the charge paid by the City, which is attributable to such portions of the faulty, defective or erroneous Work, including the costs for reperformance of the work provided by other Contractors. E. Time of Completion The parties understand and agree that time is of the essence in the performance of this Contract. The Contractor or City, respectively, shall not be liable for any loss or damage, resulting from any delay or failure to perform its contractual obligations within the time specified, due to acts of God, actions or regulations by any governmental entity or representative, strikes or other labor trouble, fire, or any other causes, contingencies or circumstances not subject to the Contractor's or City's control, respectively, whether of a similar or dissimilar nature, which prevent or hinder the performance of the Contractor's or City's contractual obligations, respectively. Any such causes of delay, even though existing on the date of the Contract or on the date of the start of Work, shall extend the time of the Contractor's or City's performance respectively, by the length of the delays occasioned thereby, including delays reasonably incident to the resumption of normal Work schedules. However, under such circumstances as described herein, the City's Chief Procurement Officer may at her discretion, cancel this Contract for the convenience of the City. F. Indemnification and Insurance 1. Indemnity The Contractor hereby agrees to indemnify and hold harmless the City, its officers, agents, and employees, from and against any and all liability, claims, damages, demands, expenses, fees, fines, penalties, suits, proceedings, actions, and costs of actions, including attorneys' fees for trial and on appeal, and for the preparation of same arising out of the Contractor's, its officers', agents', and employees' acts, or omissions associated with this Contract. 2. Insurance. a. General Insurance Requirements. Upon execution of this Contract, Contractor shall provide the City with the required Certificate(s) of Insurance in a form(s) acceptable to the City. The Certificate(s) of Procurement and Contracts Division(RFP) Page: 5 Pavement Management System RFP25-0180 Insurance shall demonstrate that the Contractor has coverage in accordance with the requirements set forth herein. Insurance coverage must be in force throughout the Contract term. Should Contractor fail to maintain insurance as required or to provide acceptable evidence of insurance within seven (7) days prior to the expiration date of an insurance policy, the City shall have the absolute right to terminate this Contract without any further obligation to the Contractor. In such event the Contractor shall be liable for the entire additional cost of procuring performance plus the cost of performing the incomplete portion of the contract at the time of termination. b. Subcontractors. Unless expressly specified otherwise herein or in the City's Request for Proposals, Contractor and its subcontractors of all tiers will be required at their own expense to maintain in effect at all times during the performance of the Work insurance coverages with limits not less than those set forth below with insurers and under forms of policies satisfactory to the City. It shall be the responsibility of the Contractor to maintain the required insurance coverages and to assure that subcontractors maintain required insurance coverages at all times. Failure of Contractor to maintain adequate coverage shall not relieve it of any contractual responsibility or obligation. The requirements specified herein as to types, limits, and City's approval of insurance coverage to be maintained by a Contractor and its subcontractors are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the Contractor and its subcontractors under a contract. Any insurance carried by the City that may be applicable shall be deemed to be excess insurance and the Contractor's insurance primary for all purposes despite any conflicting provision in the Contractor's policies to the contrary. c. Certificates of Insurance. Prior to commencing work at the jobsite, and as a condition precedent to the Contractor's and his subcontractors' initiation of performance, the Contractor and its subcontractors shall furnish the City with certificates of insurance as evidence that policies providing the required coverage and limits of insurance are in full force Procurement and Contracts Division(RFP) Page: 6 Pavement Management System RFP25-0180 and effect. The certificates shall provide that any company issuing an insurance policy for the work under a contract shall provide not less than thirty (30) days advance notice in writing to the City prior to cancellation, termination, or material change of any policy of insurance (except for notice of non-payment of premium for which not less than ten (10) days advance notice in writing shall be required). In addition, the Contractor shall immediately provide written notice to the City upon receipt of notice of cancellation of an insurance policy or a decision to terminate an insurance policy. All certificates of insurance shall clearly state that all applicable requirements have been satisfied, including certification that the policies are of the "occurrence" type. Certificates of insurance for a Contractor and subcontractor-furnished insurance and notices of any cancellations, terminations, or alterations of such policies shall be mailed to the attention of the Procurement and Contracts Division at the street address set forth for above for the submission of invoices. d. Additional Insureds. All insurance coverages furnished under a contract except Workers' Compensation and Employers' Liability shall include the City and its officers, elected officials, and employees as additional insureds with respect to the activities of the Contractor and its subcontractors. The City shall not by reason of their inclusion under these policies incur liabililty to the insurance carrier for payment of premium for these policies. e. Waiver of Subrogation. The Contractor and its subcontractors shall require their insurance carriers, with respect to all insurance policies, to waive all rights of subrogation against the City, its officers, elected officials, agents and employees and against other Contractors and subcontractors. f. Types of Coverage to be Provided. The Contractor (and its subcontractors to the same extent and on the same terms as set forth below for Contractor) shall maintain the following coverages and furnish the certificate(s) of insurance on the policies and renewals thereof which indicate that insurance coverage has been obtained meeting the Procurement and Contracts Division(RFP) Page: 7 Pavement Management System RFP25-0180 requirements of the contract. (i) Workers' Compensation and Employer's Liability. This insurance shall protect the Contractor against all claims under applicable state workmen's compensation laws. The Contractor shall also be protected against claims for injury, disease, or death of employees that, for any reason, may not fall within the provisions of a workmen's compensation law. This policy shall include an "all states" or "other states" endorsement. Exemption certificates shall be accepted if valid during the term of the contract, but only for those eligible corporate officers pursuant to Chapter 440 of the Florida Statutes. Proof of workers' compensation coverage must still be provided for all employees, sub-contractors not eligible for exemption. The liability limits shall not be less than: Workers' compensation: Statutory Employer's Liability: $100,000 each occurrence (ii) Comprehensive Automobile Liability. This insurance shall be written in comprehensive form and shall protect the Contractor and the additional insureds against all claims for injuries to members of the public and damage to property of others arising from the use of motor vehicle, and shall cover operation on or off the site of all motor vehicles licensed for highway use, whether they are owned, non-owned, or hired. The liability limits shall not be less than: Bodily injury and $1,000,000 combined single Property damage: limit each occurrence (iii) Commercial General Liability. This insurance shall be an "occurrence" type policy (excluding automobile liability) written in comprehensive form and shall protect the Contractor and the additional insureds against all claims arising from bodily injury, sickness, disease, or death of any person or damage to property of the City or others arising out of any act or omission of the Contractor or its agents, employees, or subcontractors. This Procurement and Contracts Division(RFP) Page: 8 Pavement Management System RFP25-0180 policy shall also include protection against claims insured by usual bodily injury liability coverage, a "contractual liability" endorsement to insure the contractual liability assumed by the Contractor under this Contract with the City, and "completed Operations and Products Liability" coverage (to remain in force for 2 years after final payment and subsequent to project completion). If the Contractor's work, or work under its direction, requires blasting, explosive conditions, or underground operations, the comprehensive general liability coverage shall contain no exclusion relative to blasting, explosion, collapse of structures, or damage to underground property. The liability limits shall not be less than: Bodily injury and $1,000,000 combined single Property damage: limit each occurrence G. Liquidated Damages Parties agree that damages are difficult to determine but that these liquidated damages are agreed to be a reasonable cost for any delays: If the Contractor shall neglect, fail or refuse to complete the Work within the time specified, or any proper extension thereof granted by the City, then the Contractor does hereby agree, as part consideration for awarding of the Contract, to pay the City the sum of Two Hundred Fifty Dollars ($250.00), for each and every calendar day that the Contractor shall be in default after the time stipulated in the Contract for completing the Work, not as a penalty but as liquidated damages for breach of contract as herein set forth. The City and Contractor agree that the damages that will be incurred by the City as a result of Contractor's delay in meeting a completion date are of a kind difficult to accurately estimate, and the credit herein provided is not a penalty but a reasonable forecast of the damages that will actually be incurred by the City in the event of any such delay. H. Acceptance The City will be deemed to have accepted the Work after the City's Chief Procurement Officer is notified by the using City department of its satisfaction that the work for their respective department is completed. I. Correction of Work Procurement and Contracts Division(RFP) Page:9 Pavement Management System RFP25-0180 The Contractor shall promptly correct all Work rejected by the City as failing to conform to this Contract. The Contractor shall bear all costs of correcting such rejected Work. J. Ri2ht to Audit Records The City shall be entitled to audit the books and records of Contractor or any subcontractor to the extent that such books and records relate to the performance of the contract or any subcontract. The Contractor and its subcontractors shall retain and maintain financial records and other records relating to the contract for a period of five (5)years from the date of final payment under the contract and by the subcontractor for a period of five (5) years from the date of final payment under the subcontract unless a shorter period is otherwise authorized in writing by the City. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the 5-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 5-year period, whichever is later. K. Time is of the Essence The parties agree that time is of the essence in the completion of the Work called for under this Contract. The Contractor agrees that all Work shall be executed regularly, diligently, and uninterrupted at such a rate of progress as will ensure full completion thereof within the time specified. L. Information All information and data furnished to or developed for the City by the Contractor or its employees, pursuant to this Contract, excluding previously copywritten materials, shall be the sole property of the City and all rights therein are reserved by the City, except that the Contractor may disclose any such information to its corporate affiliates and their agents. M. Extra Work 1. Requested by City The City, without invalidating this Agreement, may order changes in the Work within the general scope of this Agreement consisting of additions, deletions, or other revisions, the Agreement price and time being adjusted accordingly. All such changes in the Work ordered by the City shall be authorized by written Addendum to this Agreement, and shall be executed Procurement and Contracts Division(RFP) Page: 10 Pavement Management System RFP25-0180 under the applicable conditions of the Agreement. 2. Additional Work Discovered by Contractor If the Contractor plans to make a claim for an increase in the Agreement price based upon new or unforeseen circumstances which result in the need for additional work outside the scope of the original Work, Contractor shall first before providing any additional goods or services related to such additional work give the City written notice thereof and secure the prior written approval of the City's Chief Procurement Officer. No claim for extra work will be considered valid by the City unless first submitted in writing and approved in writing by the City's Chief Procurement Officer. N. Familiarity With The Work The Contractor by executing this Contract, acknowledges full understanding of the extent and character of the Work required and the conditions surrounding the performance thereof. The City will not be responsible for any alleged misunderstanding of the Work to be furnished or completed, or any misunderstanding of conditions surrounding the performance thereof. It is understood that the execution of this Contract by the Contractor serves as its stated commitment to fulfill all the conditions referred to in this Contract. O. Title and Risk of Loss The title and risk of loss to the Work shall pass from the Contractor to the City upon the City's final acceptance of the Work. VIII. MISCELLANEOUS PROVISIONS A. The Contractor shall not employ subcontractors without the advance written permission of the Chief Procurement Officer. B. Assignment of this Contract shall not be made without the advance written consent of the Chief Procurement Officer. C. The Contractor shall comply with all applicable federal, state and local laws, ordinances, rules and regulations pertaining to the performance of Work under this Contract. D. No waiver, alterations, consent or modification of any of the provisions of this Contract shall be binding unless in writing and signed by the Chief Procurement Officer or designee. E. The Contractor is to procure all permits, licenses, and certificates, or any such Procurement and Contracts Division(RFP) Page: 11 Pavement Management System RFP25-0180 approvals of plans or specifications as may be required by federal, state and local laws, ordinances, rules, and regulations, for the proper execution and completion of the Work under this Contract. F. All disputes between the parties shall be resolved in accordance with the City's Procurement Code, (Chapter 7 of the City Code). G. This Contract is considered a non-exclusive Contract between the parties. H. This Contract is deemed to be under and shall be governed by, and construed according to, the laws of the State of Florida. I. Any litigation arising out of this Contract shall be had in the Courts of Orange County, Florida. J. The undersigned hereby certifies that this Contract is made without prior understanding, agreement or connection with any corporation, firm or person who submitted proposals for the Work covered by this Contract and is in all respects fair and without collusion or fraud. As to Contractor, the undersigned hereby warrants and certifies that they are authorized to enter into this Contract and to execute same on behalf of the Contractor as the act of the said Contractor. K. This Contract, including any Exhibits hereto, contains all the terms and conditions agreed upon by the parties. No other agreements, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind either party hereto. L. The City's Chief Procurement Officer or written designee shall have authority to act on behalf of the City in matters related to this Contract, including but not limited to the sending and receiving of any notices required hereunder. M. If any section, sentence, clause, phrase, provision, or other portion of this Contract is, for any reason, held invalid or unconstitutional by a court or other body of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions of the Contract. N. This Contract is solely for the benefit of the parties to the Contract and no causes of action shall accrue upon or by reason hereof to or for the benefit of any third parties. Procurement and Contracts Division(RFP) Page: 12 Operation of Heroes Park Multi-Purpose Fields Request for Proposal RFP24-0459 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals on the date first written above. PROCUREMENT AND CONTRACTS DIVISION APPROVED AS TO FORM AND LEGALITY CITY OF ORLANDO, FLORIDA for the use and reliance of the City of Orlando,Florida,only. By: Chief Procurement Officer Date: 2025 DAVID BILLINGSLEY, CPSM,C.P.M. Name, Typed or Printed ASSISTANT CITY ATTORNEY Date: , 2025 ORLANDO,FLORIDA CONTRACTOR By: Signature CORPORATE SEAL Name&Title,Typed or Printed Name of Company, Corp.,etc. Mailing Address City, State and Zip Area Code/Telephone Number Email Address STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of 20, by , as the on behalf of He/she (is)personally known to me or(has)produced (type of identification WITNESS my hand and official seal this day of , 20_. (SEAL) Signature of Person Taking Acknowledgment Typed,Printed or Stamped Name of Person Taking Acknowledgment My Commission Expires: Procurement and Contracts Division(RFP) Page: 13 Operation of Heroes Park Multi-Purpose Fields Request for Proposal RFP24-0459 EXHIBIT "A" REQUEST FOR PROPOSAL Procurement and Contracts Division(RFP) Page: 14 Operation of Heroes Park Multi-Purpose Fields Request for Proposal RFP24-0459 EXHIBIT "B" CONTRACTOR'S PROPOSAL AND ANY AMENDMENTS THERETO Procurement and Contracts Division(RFP) Page: 15 CITY OF DATE: June 6, 2025 TO: All Respondents FROM: Angela L Thomas, Senior Purchasing Agent Procurement and Contracts Division SUBJECT: Pavement Management System Transmittal of Addendum Number One (1) RFP25-0180 Please be advised of the following changes/clarifications to subject solicitation. The solicitation is hereby changed accordingly. A. THE SOLICITATION DUE DATE IS HEREBY CHANGED: FROM: Thursday, June 12, 2025, at 2:00 p.m., Local Time City of Orlando, FL TO: Thursday, June 26, 2025, at 2:00 p.m., Local Time City of Orlando, FL B. MODIFICATIONS TO THE SOLICITATION: 1. Section 8.13 of the Solicitation is hereby removed and deleted in its entirety. 2. The Minority/Women-Owned Enterprise Participation form as attached to the RFP as Attachment"E'; is hereby removed and deleted in its entirety. 3. Section 44.7 of the Solicitation is hereby deleted and removed in its entirety. 4. Section 11 of the Solicitation entitled "Evaluation Criteria" is hereby modified to remove category "Minority and Women Owned Business Enterprise." The Evaluation Criteria Scoresheet is hereby replaced in its entirety with the following: No. Evaluation Criteria Scoring Weight ' i Method 1. Operating plan This criteria will include, but will not be limited to, evaluation of 48 information in Proposer's submittal regarding its plan for provision of the Points Based (48%of total) requested work,operating policies,training programs and staffing levels. 2. Experience of Proposer and Assigned Management Team This criteria will include, but will not be limited to, Proposer's general 25 statement of experience, evaluation of staff experience and lost business, Points Based (25/of Total) reference responses and financial stability. PROCUREMENT AND CONTRACTS DIVISION CITY HALL•400 SOUTH ORANGE AVENUE•P.O.BOX 4990•ORLANDO,FLORIDA 32802-4990 PHONE 407.246.2291 •FAx 407.246.2869.Orlando.gov/procurementportal Pavement Management System RFP25-0180 Addendum One (1) 3. Veteran Business Enterprise participation in subcontracts This criteria will include, but will not be limited to, evaluation of the Points Based (2%o 2 fTotal) information submitted in response to Attachment"E" 4. Price Proposal This criteria will include, but will not be limited to, evaluation of the 25 Points Based pricing information submitted. (25%ofTotal) FINAL COMMENT: Only written questions answered in writing by formal Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions received after the cut-off date for questions by respondents will not be given any consideration. Respondents are reminded to review the original solicitation and all subsequent Addenda issued. Respondents must acknowledge all issued addenda, if any. Failure to acknowledge may result in a non- responsive submittal. Please acknowledge each addendum through the City's e-Procurement Portal, OpenGov. In other respects, except as specifically stated above, all other terms and conditions of the solicitation remain unchanged. Page 2 of 2 CITY OF DATE: June 20, 2025 TO: All Respondents FROM: Angela L Thomas, Senior Purchasing Agent Procurement and Contracts Division SUBJECT: Pavement Management System Transmittal of Addendum Number One (2) RFP25-0180 Please be advised of the following changes/clarifications to subject solicitation. The solicitation is hereby changed accordingly. A. THE SOLICITATION DUE DATE IS HEREBY CHANGED: FROM: Thursday, June 26, 2025, at 2:00 p.m., Local Time City of Orlando, FL TO: Thursday, July 10, 2025, at 2:00 p.m., Local Time City of Orlando, FL B. WRITTEN QUESTIONS RECEIVED: Question No. One(1): On page 4,under Section 1.4 TIMELINE, the proposal submission deadline is stated as June 12 at 2 PM ET. In order to assemble the best possible proposal and price for the City's review, will the City consider extending that deadline by three weeks? Answer No. One (1): Please see above for new opening date. Question No. Two (2): On page 5, under Section 3. TERM OF CONTRACT, it is understood that the City intends to award a six-month contract, which given the scope of work is reasonable. Are there other factors that require this work to be completed this calendar year? Answer No. Two (2): This term was the best estimate given to complete the scope of work. No other factors made up this term. Question No. Three (3): On page 5, under Section 4.2 SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS, it is understood that the City currently uses the APWA PAVER software but is potentially open to other pavement management systems. What is the version of MicroPaver that the City currently is PROCUREMENT AND CONTRACTS DIVISION CITY HALL•400 SOUTH ORANGE AVENUE•P.O.BOX 4990•ORLANDO,FLORIDA 32802-4990 PHONE 407.246.2291 •FAx 407.246.2869.Orlando.gov/procurementportal Pavement Management System RFP25-0180 Addendum Two (2) utilizing? Does the City have other known requirements for a COTS product that can support pavement management and and/or other assets? Answer No. Three (3): The City is currently using Paver version 7.1 64-bit. The City requires software to be able to: update and geographically represent each segment's PCI score,produce current PCI score network wide updated as needed with recent construction, select segments for work scheduling, and estimate work for budgeting. Question No. Four (4): On page 6, under Section 4.2.C, requirement#5 states that the Consultant shall provide "periodic updates on pavement condition for City streets, as needed." Would these periodic updates only be needed for the stated six-month term of the contract, or would the City be interested in extended on-call support services outside the six-month term? Answer No. Four (4): The periodic updates are only needed for the six-month term. However,the City reserves the right to extend the term, via Amendment to the Contract if required by the City. Question No. Five (5): On page 6, under Section 4.2.C, requirement#8A states that Segment ID needs to be included in the new Surveyed Pavement File GeoDatabase,which is understandable.For clarity,this data table linkage should include both the Centerline ID and Segment Number from the City's Street Centerline dataset, correct? Is it desired to have the new Surveyed Pavement File GeoDatabase be segmented to directly mimic the existing Centerline ID and Segment Number segmentation? Answer No. Five (5): The segments need to retain the information to match the City provided geolocation, as well as a Segment ID to define that segment for further identification. Question No. Six (6): On page 6, under Section 4.2.C, requirement #12 states requirements for "PCI predictive futures and fiscal impacts of strategies...". Would the City be interested in supplemental strategies in addition to the "worst first" approach? Answer No. Six (6): The City is open to alternative strategies outside of what is listed. Question No. Seven (7): On page 8, under GIS REQUIREMENTS, it states that the City will provide updates to the File GeoDatabase periodically as it is populated with new streets, or any street names are changed. City staff will also provide aerial photographs...". What is the estimated number of miles of roadway that might be added or updated during the six-month contract period?In addition to aerial imagery, is there existing driven imagery of the City's streets that can be made available? Answer No. Seven (7): The City estimates no more than 10 centerline miles added within the term. No is no additional roadway photography that will be made available. Page 2 of 5 Pavement Management System RFP25-0180 Addendum Two (2) Question No. Eight (8): On page 15, under Section 8 OUTLINE FORMAT FOR RESPONSE, there are no page limits for the proposal sections, except for the Letter of Transmittal,which has a two-page limit. Requesting confirmation that there are no other page limitations per section nor overall page limit. Answer No. Eight (8): There are no set minimum or maximum page limits. Question No. Nine(9): Has the City of Orlando implemented a pavement management system previously? If yes, how many times previously, when did the last implementation occur, and who performed the last implementation? Answer No. Nine (9): The City has had PCI scoring previously. It is unknown how many times. The last implementation update occurred in March 2024, and DTS performed the analysis. Question No. Ten (10): Has the City been maintaining the PAVER database internally or using consultant support? Answer No. Ten (10): The City has been updating the database internally. Question No. Eleven (11): The links include RFP to the various attachments, addendums etc. do not work. Can those attachments be provided in an email or posted on the RFP website? Answer No. Eleven (11): Please download all documents directly from OpenGov. The links within the PDF do not download. Question No. Twelve (12): Within the RFP Task 5, deliverable number 2 on page 9. Additionally, provide a more detailed database containing information about the widths and location of width changes for the City's road network. Answer No. Twelve (12): The City is unable to answer this question, due to lack of clarity of the question. Question No. Thirteen (13): Could you please confirm whether the five-month inspection period begins upon contract execution or upon receipt of notice to proceed? Answer No. Thirteen (13): The inspection would begin at the Contract execution, or at the discretion of the City representative. Page 3 of 5 Pavement Management System RFP25-0180 Addendum Two (2) Ouestiion No. Fourteen (14): Would you please clarify the average approval timeline for departmental invoices after they are submitted? Answer No. Fourteen (14): City follows the prompt payment act, as indicated in the Terms and Conditions. Ouestiion No. Fifteen (15): Would the City be open to adding a mediation clause before initiating litigation? Answer No. Fifteen (15): Yes,the City is willing to add a mediation clause. All mediation must take place in Orange County, Florida. Question No. Sixteen (16): Can the City confirm that the referenced ±1,050 lane miles refer to the full extent of travel lanes requiring PCI scoring and not centerline miles?Or,how many centerline miles of asphalt roadways does the City maintain? Answer No. Sixteen (16): There are an estimated total of 1,050 total centerline miles. The estimated total of those being asphalt is 1,000. Ouestiion No. Seventeen (17): Please confirm these terms are not interchangeable and provide definitions. For example,a"center lane mile" is a two-lane road with a center stripe and shoulder on each side. A Lane mile may be a road 4 lanes wide with parking. The pricing is requested as per mile but does not clarify a uniform definition of mile. Answer No. Seventeen (17): A centerlane mile is defined as the length of roadway independent of the number of lanes. A lane mile is the length of a roadway for the width of one lane. Question No. Eighteen (18): Can the City confirm that all PCI ratings must adhere strictly to the most current version of ASTM D6433 (i.e., D6433-23), and that partial or interpreted applications of the standard—such as omission of certain distresses or alternate rating workflows—will not be accepted? Answer No. Eighteen (18): The City is open to alternative strategies outside of what is listed; alternatives will be evaluated by the selection committee and scored accordingly. Question No. Nineteen (19): Can the City confirm that all 20 distress types required under ASTM D6433 must be individually identified, classified by severity, and quantified for each asphalt segment as part of the PCI calculation? Page 4 of 5 Pavement Management System RFP25-0180 Addendum Two (2) Answer No. Nineteen (19): That is the City's preference,but the City is open to alternative strategies outside of what is listed; alternatives will be evaluated by the selection committee and scored accordingly. Question No. Twentv (20): The City requires periodic updates, but the contract length is only 6 months. Can you clarify this expectation? Answer No. Twenty (20): Periodic updates include any annexations within the project timeframe and any updates to systemic scoring issues. Additionally, see question and answer number 4. Question No. Twenty-One (21): In Section 8.7 D. 254/255/330 standard forms are listed. Do you wish the resumes only to be in one of these formats or are you requiring a full 254/255/330 package?Alternately,will resumes in a standard corporate format suffice here? Answer No. Twenty-One (21): As stated in Section 8.7 (D) states USGA 254 and 255 and/or SF 330. We are requiring a full package for 254/255/330. FINAL COMMENT: Only written questions answered in writing by formal Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions received after the cut-off date for questions by respondents will not be given any consideration. Respondents are reminded to review the original solicitation and all subsequent Addenda issued. Respondents must acknowledge all issued addenda, if any. Failure to acknowledge may result in a non- responsive submittal. Please acknowledge each addendum through the City's e-Procurement Portal, OpenGov. In other respects, except as specifically stated above, all other terms and conditions of the solicitation remain unchanged. Page 5 of 5 CITY OF DATE: July 3, 2025 TO: All Respondents FROM: Angela L Thomas, Senior Purchasing Agent Procurement and Contracts Division SUBJECT: Pavement Management System Transmittal of Addendum Number Three (3) RFP25-0180 Please be advised of the following changes/clarifications to subject solicitation. The solicitation is hereby changed accordingly. A. THE SOLICITATION DUE DATE IS HEREBY CHANGED: FROM: Thursday, July 10, 2025, at 2:00 p.m., Local Time City of Orlando, FL TO: Thursday, July 24, 2025, at 2:00 p.m., Local Time City of Orlando, FL FINAL COMMENT: Only written questions answered in writing by formal Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions received after the cut-off date for questions by respondents will not be given any consideration. Respondents are reminded to review the original solicitation and all subsequent Addenda issued. Respondents must acknowledge all issued addenda, if any. Failure to acknowledge may result in a non- responsive submittal. Please acknowledge each addendum through the City's e-Procurement Portal, OpenGov. In other respects, except as specifically stated above, all other terms and conditions of the solicitation remain unchanged. PROCUREMENT AND CONTRACTS DIVISION CITY HALL•400 SOUTH ORANGE AVENUE•P.O.BOX 4990•ORLANDO,FLORIDA 32802-4990 PHONE 407.246.2291 •FAx 407.246.2869.Orlando.gov/procurementportal CITY OF DATE: July 24, 2025 TO: All Respondents FROM: Angela L Thomas, Senior Purchasing Agent Procurement and Contracts Division SUBJECT: Pavement Management System Transmittal of Addendum Number Four (4) RFP25-0180 Please be advised of the following changes/clarifications to subject solicitation. The solicitation is hereby changed accordingly. A. THE SOLICITATION DUE DATE IS HEREBY CHANGED: FROM: Thursday, July 24, 2025, 2025, at 2:00 p.m., Local Time City of Orlando, FL TO: Thursday, August 7, 2025, at 2:00 p.m., Local Time City of Orlando, FL FINAL COMMENT: Only written questions answered in writing by formal Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions received after the cut-off date for questions by respondents will not be given any consideration. Respondents are reminded to review the original solicitation and all subsequent Addenda issued. Respondents must acknowledge all issued addenda, if any. Failure to acknowledge may result in a non- responsive submittal. Please acknowledge each addendum through the City's e-Procurement Portal, OpenGov. In other respects, except as specifically stated above, all other terms and conditions of the solicitation remain unchanged. PROCUREMENT AND CONTRACTS DIVISION CITY HALL•400 SOUTH ORANGE AVENUE•P.O.BOX 4990•ORLANDO,FLORIDA 32802-4990 PHONE 407.246.2291 •FAx 407.246.2869.Orlando.gov/procurementportal CITY OF DATE: August 5, 2025 TO: All Respondents FROM: Angela L Thomas, Senior Purchasing Agent Procurement and Contracts Division SUBJECT: Pavement Management System Transmittal of Addendum Number Five (5) RFP25-0180 Please be advised of the following changes/clarifications to subject solicitation. The solicitation is hereby changed accordingly. A. THE SOLICITATION DUE DATE IS HEREBY CHANGED: FROM: Thursday,August 7, 2025, at 2:00 p.m., Local Time City of Orlando, FL TO: Monday, August 11, 2025, at 2:00 p.m., Local Time City of Orlando, FL B. WRITTEN QUESTIONS RECEIVED: Question No. One(1): On page 6, under Section 4.2.C,requirement#6 states that the Consultant shall "upload all data to the City's computer network in a format which is compatible with the most current version of MicroPaver...". Will the chosen Consultant have direct access to the applicable City systems to upload the data?Will that access be on-site or remote?Or,will indirect technical support be needed for a potential upgrade of software and upload of data? Answer No. One (1): The selected consultant will not be given direct access. Any files created by the chosen consultant will need to be provided to the City through a Box account, or equivalent. Question No. Two (2): Please detail the protocols for interfacing with the City's system. Please confirm whether the expectations are that data will be made available in the correct format for city staff to import or if the expectation is for the selected vendor to operate inside the city's network for some or all deliverables. If the second, please clarify what components and what security requirements will need to be met. Answer No. Two (2): The expectation is for the data to be made available in the correct format or for an alternative software to be used to avoid connecting to City servers. PROCUREMENT AND CONTRACTS DIVISION CITY HALL•400 SOUTH ORANGE AVENUE•P.O.BOX 4990•ORLANDO,FLORIDA 32802-4990 PHONE 407.246.2291 •FAx 407.246.2869.Orlando.gov/procurementportal Pavement Management System RFP25-0180 Addendum Five (5) FINAL COMMENT: Only written questions answered in writing by formal Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions received after the cut-off date for questions by respondents will not be given any consideration. Respondents are reminded to review the original solicitation and all subsequent Addenda issued. Respondents must acknowledge all issued addenda, if any. Failure to acknowledge may result in a non- responsive submittal. Please acknowledge each addendum through the City's e-Procurement Portal, OpenGov. In other respects, except as specifically stated above, all other terms and conditions of the solicitation remain unchanged. Page 2 of 2 Pavement Management Systems RFP25-0180 EXHIBIT "B" CONTRACTOR'S PROPOSAL AND ANY AMENDMENTS THERETO Procurement and Contracts Division (RFP) Page: 14 H rz O a W oc H Z W O D C cn L V 4- 00 W cn +� � z N ---j C m a) U v � O E V c� o d �j L _0 N O N L O 4--' �o W O O U E N N c.n O O o +� i-n }, d v N � cB N o U W (A Ln +, � Z .� ; V No O w W Q 00 7, � N cu C: r7C N C Z n.... CLC� to O � U- o W I...t.... � 2 Q Z o — Q) Co cD -O W w N H 5 � z V Q a' U p (:.1.... � m U O Q ` �' L Z Q LLJa� p (7 N O W M (w i f6 r� n.... z o , v O i LLJ cn v N cc Z C cn U > ~ V v L L N m U Q 4- O V �° 4— Q Vv (.D 4� N cn `—' _lz N � Q m = m O Lr) 4� m N V W O O t _a 00 6 CU " bO O bD O U O u � E5U J N QE V U Q --I J a . * g \ 4- > 7 \ \ u C2- 2 ' $ 2 \ � % E .\ j \ . 3 e 2 / > e w q \ c / u 4 / m g 2 Lu * m w a S \ ° q0 / LU L a) e / § N / a y / Z 0LLJ LO b 0 f m = 2 � w ._ e z 2 2 q � 0 / z/ k R — y o e z z z a \ z \ \ / ° Li < w \ © a z f E m / 0 / M » / 2 i S eQ \ > p a y y w \ / / / Q E \ b / Z \ % 2 2 ® / cl L L U m \ ¢ / \ 2 / / 2 ° / \ E / 2 e / O \ e ± z � o '/ V) L > — J _ @ CL » % R \ ƒ d - \ E ƒ ? ® I CL = § / � / I 2 / b -0 / / / - ƒ U / / / � / > 4 / 2 U Ln \ ) w « ® ° .y 4 « o e E \ \ \ / \ -u § / w § % / \ / 2 § / % s L 0 u M = \ \ e 2 G / m � \ ƒ Q) � O / ® % / w / a / m # 7 R » / Cl) < : / R \ 4 7 4 7 4 7 4 % c ° o u .g U z m / / \ \ \ 2 \ 2 \ \ / \ \ F \ < \ � � c 2 = 2 ® § 2 2 i u / s t m U a > _ _ _ _ e _0 e 9 e E o \ % = ƒ 2 \ / \ � \ / \ / d ƒ / � / � U � u = J 2 E o o m Q) O V) O m ° U v o 4- U v -0 O c > -0 .+- N N m O U n n .� O 4- v Q W + a 4 Q c Q) U cn U + cn to L m Q N _ 'NJ O 4 > O te ObA a- O M a m � rn o m .4- oQ7- o o UQ U U QJ C C O L V) O Q N E U L Vi QJ E O O U L O Q O U � O a--� 4- (A 4 4- (L) aj a-' � M N v OU J O 4- L Q 'N Ln L > C ° L L m E Q a� ry, L L 'L C V) — O L O Vn U Q1 LO O N �O [I- O n N V) v } 4— L.L _ L - Ln OC w M m M 4- c > ate+ v c QJ O O Q1 ate' a--+ L .} U cn 7 Q) 6) O '> Q) LU 4 -0 ID +� cn > L •}, Q)O c Q Q) LO F Q) co N U m Ln C) V7 L J N L m L Q bA O 0 p L c p m O N O a� p >> L U W Q LF Q n Q) o w W rl O O Q- V) O _6 E O N Q cc V) N Oz aA U� 0 >. M N zO U > w M - m w +, U m E L m +� O — m o O N O U oc C .L E L L m -0 p •� U �--� N Q O Ln C w L L .� L C L C Q U � N U c O L O O L QJ t]A - O O c Q z Q O Q) Q C6 C 7D m W O C Ql > C .N C C N O uJ QJ O Ln Q t Q) O L QJ L }, bA C]A D LU U 4- N N Uin '�n V) cc Q) - V) L z L LU O a--� N N O — W U U w U � L p c p + L 4-1 N QJ N N W J zQ oUL N Q N O~ c~ uzJm V > E U O E E U ° 4-1 °U O O E > O v a U U 0 M u U LU in U O N 'n N a- Lu C W i C LUM V) 4-1 m + � o +� o E LL E Q +D LU o n C O .V1 4- '� N +, cu o p o O O W Q (6 _ => c� c ca t c w v OC 4- a�--� ro U p 6 4--� c O +, c O O U O U Z L/) c n O O U Q) Cl) C L Q j m U d +, � 00 W a) Q v N - c � ca Q1 L — O N Z M LL o v m O >� N .v m >, o m E t E w 0- LU LULn d Z 4-1 bD Q LA + QJ + Q 4-1 Q O cB � c +' N o c U = QI C = cod Li a Ln E N M O +' Q) 'n L L m Cl) +� O in in O LJ O U Z Q U cu � v M U .W N c Q w Tye c Q w 2 C N O p ptA +� L v � •? a Q O Q 4- O Q Q L Q ° o� U Uco oc ai N : O c v +- U ( O te4-- 0- N • Q U V, Q p � m > n N a- U a MU W U L m c O `^ Ua a cn — — c a) -J cn — c L2 cn U M Q ;t a = cc Cl- w � D a LLJ a w 2 LLJ » 2 U 2 O / c = L z z E / � k . \ ® a _0 0 a _0 \ / ® E ? 0 0 0 o / = D E \ \ E c 2 2 2 m 2 2 e e e y z / LU & J & & y \ ® o / ' / U a) e » s � _ / / \ / § \ \ -0 k / 0 m / E / d ° ° ® 0- � ° ° ® L > \ � / � / e 2 / \ 2 \ r 2 LU > m 2 E 2 < \ w m 2 0 _ m 0 0- � _ < e / E 2 y ® �I y / ® 3 y % E y u m \ _ ® / E y ® ° ° » ° g 2 / k > / © E o E ms % m E E 6 ' 0 © / / © \ / / ' / / / 2 0 s \ E w y o U -0 o ± o $ c o a \ ( / y % / L / / ° \ / 2 e E 3 � U � e d � , � @ d � 2 y 2 z J / / - -0 » J � » / 0 - » LU » � e 3 m 3 m z § M z CL m E / \ / / 2 / % § 2 % 2 / % ƒ / / 2 u �� z e � Or tko \ 4- _0 < / _0 / ° _0 / -0 / ' -0 < E o ƒ E 0 \ U W \ U I U t o U e / \ # U c \ U m . 4 m . 4 / . 4 > m . 4 / . 2 = U LL m / / w / w / \ } » � � 4 W a_ 4 4 00 a- 4 0) o- k = » 2 y f t \ c % 4- 0 / .g n / 6 \ / / � c y D \ 0 e \ (A2 '/ \ A t \ e = E / -0 4-1 L _0 2 n 7 / q M e o m/ / y 2 o a / / � E / / \ �4 E & \ y o /Ln u % 2 \ E 2 / E \ _ m u 7 c = w � 2 � ƒ { / c % Lo / 2 / \ ' O LU 2 \ ® \ 2 / / 2 2 .g _w ® / ~ \ a c / 3 CL t » o ® § § o 7 y� / 4-1 / d R ® 2 \ 2 a ± ° / \ .g 2 % 2 § � % \ / t j 0 ® \ CD R u / j > g / / & m \_ ~ _ m % / a * ® a E 7 \ » / j = E / 7 \ ± / \ /vi ƒ § 3� \ / ) j \� / \ 7 / » v m E / \ E � e ® 0 v » y � % — p� \ % / E \ ® ° k / 2 w 0CD \ » / = E = w = m w / y / \ / o _ k 2 e _i 2 > 2 y e g a c E ? y t ® Lo ^ § • ° k $ \ ƒ 2 S q c \ 7 / 0 W / ° / U k LL— \ � 2 e * % c E e w e ® \ 2 G / m 6 ? » $ 0 ƒ / � ® \ s @ c e e 3 , ° J - a q e / 2 » y 7 f / 3 0 U G U_ o = R z 4 \ \ 2 2 2 / o \ \ � _j / / ' 2 \ [ / -0 CD 0 7D E1 � j ° \ 2 � > � \ o / L . < R j ^� 0 ®� 2 k j i ƒ o / / = / / k / / / � % 5 � d 5 » ƒ / < / 3 ATTACHMENT A PROPOSER'S CERTIFICATION FORM I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this Request for Proposals. I hereby propose to furnish the goods or services specified in the Request for Proposals at the prices or rates quoted in my Proposal. I agree that nay Proposal will remain firm for a period of up to one hundred eighty (180) days in order to allow the City adequate time to evaluate the Proposals. 1 I agree to abide by all conditions of this Proposal and understand that a background investigation may be conducted by the Orlando Police Department prior to award. I certify that all information contained in this Proposal is truthfiil to the best of my knowledge and belief. I further certify that I am duty authorized to submit this Proposal on behalf of the Proposer as its act and deed and that the Proposer is ready,willing and able to perform if awarded the Contract, I certify,under oath,that this Proposal is made without prior understanding,agreement,connection, discussion, or collusion with any other person, firm or corporation submitting a Proposal for the same product or service. I further certify that no officer,employee or agent of the City of Orlando or of any other Proposer has a financial interest in this Proposal. I further certify that the undersigned executed this Proposer's Certification with full knowledge and understanding of the matters therein contained and was duty authorized to do so. International Cybernetics,LP d/b/a IMS Infrastiucture Management Services NAME OF BUSINESS STATE OF FLORIDA } COUNTY OF Pinellas } BY; Michael Nieminen,PE., P. Eng. The foregoing instrument was acknowledged SIGNATURE * before me by means of X physical presence { or_online notarization, this 9th day of July , 20 25 , by— NAME&TITLE, TYPED OR PRINTED Michael Nieminen (name of person) as CEO Michael Nieminen,PE.,P.Eng, CEO (type of authority, (c.g., officer,trustee, attorney in fact, etc.)for International Cybernetics Company,LP MAILING ADDRESS/OR IF DIFFERENTdba IMs Infrastructure Management services(name of entity/party on YOUR PRINCIPAL PLACE OF BUSINESS behalf of whom instrument was executed). 10630 75th Street Largo,FL 33777 riles. CITY, STATE, ZIP CODE Signature of Notary Public—State of Florida Print, Type, or Stamp Notary Name; +1 727-547-0696 Lois Mar Somers TELEPHONE NUMBER Ax,%-di- 1 Y;6".,. LOIS MARY SOMERS Nowy Public•State of FIorida Commission#HH 64546I FAX NUMBER -F.0 •' My Comm.Expires Feb 2b,2029 3onded through National Notary Assn. mnicminen@icc-ims.com (Affix Notary Stamp or Seal Above) E-MAIL ADDRESS X Personally Kaiown or_Produced Identification Type of Identification Produced ATTACHMENT B CONFLICT OF INTEREST DISCLOSURE FORM i i The award of this contract is subject to the provisions of Chapter 112, Florida Statutes. All Respondents must disclose within their Bid the name of any officer, director, employee or agent (or their spouse or child)who is also an employee or officer of the City of Orlando. Furthermore, all Respondents must disclose the name of any City employee or officer(or their spouse or child) who owns, directly or indirectly, an interest of more than five percent (5%) in the Respondents firm or any of its affiliates or subsidiaries. 9 By submission of this Bid, the undersigned certifies, under penalty of perjury, that to the best of their knowledge and belief, except as disclosed pursuant to the instructions above, that no officer or employee of the City (or their spouse or child), directly or indirectly, owns an interest of more than five percent (5%) in the Respondents firm or any of its affiliates or subsidiaries; nor does the Respondent know of any City officer or employee having any financial interest in assisting the Respondent to obtain, or in any other way effecting, the award of the contract to this Respondent. E Comments: E i Acknowled d by: r Firm Name: International Cybernetics, LP d/b/a IMS Infrastructure Management Services V Signature of Authorized Representative: -Pt Nance and Title (Print or Type): Michael Nieminen, CEO 3 ! Date: July 9, 2025 i i ! ATTACHMENT C Confidential and/or Proprietary Information Exemption Form In accordance with the Proprietary Information Section of this RFP, please list below items in this Proposal, if any, that are to be considered confidential and/or proprietary and which are believed to be exempt from disclosure. Detailed Explanation/Justification Page No. Section Applicable with specific language from the Florida Exempting Law Statute that would allow this item to be Confidential/Proprietary N/A An additional page may be utilized for the above table; however, this form should be signed and submitted with your proposal. Signature Michael Nieminen, PE, P. Eng. Name CEO Title International Cybernetics, LP d/b/a IMS Infrastructure Management Services Name of Company July 21, 2025 Date ATTACHMENT D REFERENCES Proposer shall submit as a part of the Proposal package, a minimum of three (3) references. Additional reference may be provided in the format as set forth below. Project#1: Project Name: Hillsborough County, FL Type of Project/Service: Municipal Data Collection Project Address: 601 E. Kennedy Blvd, 22nd Floor, Tampa, FL 33602 Contracting Agency/Client: Hillsborough Count /Engineering and Operations Contact Name and Phone#: Kevin Trimble, Pavement Management Engineer, 813) 678-7521 Contact Email Address and Fax #: trimblek(er hllsborou hcotunt .or - 1�1k(hcEl Lov.net Contract Amount: $ 935,949 Date Work Performed: 2024 Project#2: Project Name: Sumter County, FL Type of Project/Service: Pavement Management Services Address: 319 East Anderson Avenue, Bushnell, FL 33513 Contracting Agency/Client: Sumter County Public Works Contact Name and Phone#: Matthew Tadlock, Assistant PW Director, 352 689-4400 Contact Email Address and Fax #: Matthe :.TWll k.C�r saAmtercount frl. ov Contract Amount: $ 132,210 Date Work Performed: 2024, 2021-2022 Project#3: Project Name: Seminole County, FL Type of Project/Service: Roadway Data Collection Address: 1101 East 1st Street, Sanford, FL 32771 Contracting Agency/Client: Seminole County Engineering Contact Name and Phone#: Michael Garcia, Program Manager H, 407) 665-5673 Contact Email Address and Fax eminolecoLant ll. pov .......... Contract Amount: $ 80,982 (multiple contracts Date Work Performed: 2024, 2025 (year-by-year performing portions of the count ) contract) Project#4: Project Name: City of Dallas, TX Type of Project/Service: Pavement Condition Survey Project Address: 320 E Jefferson Blvd, Room 307, Dallas, TX 75203 Contracting Agency/Client: City Engineering -Asset Management Contact Name and Phone#: Daryoush Mahjoob,P.E.,Eng. Program Admin-Asset Mgmt(I), 214 948-4617 Contact Email Address and Fax vov Contract Amount: $ 799,307 Date Work Performed: 2025 Project#5: Project Name: Volusia County, FL Type of Project/Service: Pavement Condition Survey, Software, and Services Address: 123 West Indiana Avenue, DeLand, FL 32720 Contracting Agency/Client: Volusia County/ Special Projects Contact Name and Phone#: Stephanie McClain, Special Projects Coordinator(incl. PMP), 386 736-5965 x123 Contact Email Address and Fax #: sm!�j Ia n(ci)voltasi, p Contract Amount: $ 124,995 Date Work Performed: 2024, 2022, 2017 ATTACHMENT E MINORITY/WOMEN-OWNED BUSINESS ENTERPRISE PARTICIPATION IN SUBCONTRACTS Chapter 57,Article II, Minority Business Enterprise(MBE), and Article III,Women-Owned Business Enterprise (WBE) of the Orlando City Code, establishes goals of 18% (MBE) and 6% (WBE), respectively, of the City's annual monetary value of contracts and subcontracts for supplies, services and construction to be awarded to Minority and Women-Owned Business Enterprises (M/WBE). 1. Policy: It is the policy of the City of Orlando that MBEs and WBEs shall have the maximum feasible opportunity to participate in the performance of City subcontracts. As used in this RFP, the term "minority business" is defined as a business firm which is at least 51% owned and controlled by minority group members and which has been officially certified or recognized by the City as an MBE. The minority ownership must exercise actual day-to-day management and independent control. For the purpose of this definition, minority group members are Blacks, Hispanics, Asians, Pacific Islanders, Alaskan Natives, and American Indians. As used in this RFP,the term"women-owned business"means a business firm which is at least 51%owned and controlled by women and which has been officially certified or recognized by the City as a WBE. The women ownership must exercise actual day-to-day management and independent control. Only those companies which are certified or recognized by the City on or before the date set for submittal of proposals may be utilized to meet the goals established by Chapter 57. A listing of certified and recognized M/WBE's is available at: https://www.orlando.gov/Our-Government/Departments-Offices/Executive- Offices/CAO/Minority-and-Women-Business-Enterprise 2. Submittal: Proposals will be evaluated on the basis of MBE and WBE participation in subcontracts. Proposers are asked to complete the attached MBE/WBE Subcontractor Utilization Schedule listing the MBE and WBE firms to which work will be subcontracted, a description of the work being subcontracted, and the estimated percentage of the work being subcontracted to each MBE or WBE subcontractor. Please note that even if your company as the Proposer to be the prime contractor on this work is currently a City certified or recognized MBE or WBE firm, the attached MBE/WBE Subcontractor Utilization Schedule should still be completed as points will be awarded based upon a Proposer's ability to meet the City's subcontracting goals for MBE and WBE participation. Work that is self performed by a Proposer that is an M/WBE firm shall not be listed on the MBE/WBE Subcontractor Utilization Schedule as Proposers are not subcontractors. The extent and meaningfulness of such participation will be reviewed. Submittals should be very specific and clearly document MBE/WBE participation. In order to receive points, the participation must be such that the firms are performing useful business functions according to custom and practice in the industry. 3. Reports: The successful Proposer shall submit periodic reports of participation by minority and women-owned businesses in such form and manner and at such times as the City or the M/WBE Official may prescribe. Monthly status reports shall be provided to the M/WBE Official at the request of the MBE Office. At a minimum, the successful Proposer shall submit to the City within thirty(30) days of completion of all work performed under the contract a final report detailing the portion of the work performed by City certified or recognized MBE and WBE firms and the percentage of work subcontracted to each. If the successful Proposer fails to achieve the subcontracting participation percentages set forth in their proposal,the successful Proposer shall state the reason for such failure in its report to the City. For continuing contracts, the successful Proposer shall also submit such a report on an annual basis within(30) days of the anniversary date of the contract and upon expiration or termination of the contract. In the event that a successful Proposer fails to provide an explanation acceptable to the City as to why it was not able in good faith to achieve the anticipated level of MBE/WBE participation set forth in its proposal, the City may consider such failure in evaluating future responses to solicitations from the Proposer and in determining whether to renew any ongoing contracts with the Proposer. The MBE Office shall have the right to review and audit records,receipts and documents maintained by the Proposer,upon reasonable notice. 4. Plan Chan Any deviation from the proposed MBE/WBE participation by the successful Proposer must be reported to and approved in writing by the M/WBE Official. Deviations shall only be allowed for good cause. Failure to comply shall result in the City imposing penalties on the successful Proposer; such penalties may include suspension or debarment from obtaining future City contracts. 5. Miscellaneous: There shall be no third party beneficiaries of the Minority Business Enterprise or Women-Owned Business Enterprise provisions of this Contract. The City of Orlando shall have the exclusive means of enforcement of Chapter 57 of the City Code and contract terms. No right of action for non-signatories of the Contract is intended or implied. The City of Orlando is the sole judge of compliance and whether a good faith effort has been made under the City Code and the Contract.For further information regarding this program, please refer to Chapter 57 of the Code of the City of Orlando or contact: Minority Business Enterprises Office City Hall at One City Commons, 8th Floor 400 South Orange Avenue Orlando, Florida 32801-3302 Telephone: (407) 246-2623 For the City's information, if your company is currently certified or recognized,please enter the certification number and the expiration date in spaces provided below or submit with your Proposal a copy of the notification received from the City stating that your company is recognized by the City as a Minority/Women-Owned Business Enterprise: Business Name: Certification Number: Expiration Date: MBE/WBE SUBCONTRACTOR UTILIZATION SCHEDULE MBE UTILIZATION Subcontractor's Estimated Name and City Description of Work to be Performed: Percentage Certification o : Number: f Work Not required per Addendum 1: "The Minority/ Women-Owned Enterprise Participation form as attached to the RFP as Attachment "E"; is hereby removed and deleted in its entirety." % 2. 3. 4. TOTAL MBE % WBE UTILIZATION Subcontractor's Estimated Name and City Description of Work to be Performed: Percentage Certification of Work : Number: 1. % 2. % 3. % TOTAL WBE % ATTACHMENT F VETERAN BUSINESS ENTERPRISE PARTICIPATION FORM In order to foster economic development and business opportunities, promote the growth and development of local businesses, and rectify the economic disadvantages of service-disabled veterans and wartime veterans who have made extraordinary sacrifices on behalf of the nation, the City of Orlando has adopted a Veteran Business Enterprise ("VBE") Preference. For further information regarding this program, please refer to Chapter 7 of the Code of the City of Orlando. For purposes of this solicitation, respondents may receive two (2)points for participation in their proposal by one or more qualifying Veteran Business Enterprises as subcontractors. Such points will be awarded as follows: Two (2) points shall be awarded for listing below one or more qualifying VBE subcontractors which Respondent intends to use on the Contract to perform useful business functions. In order for a respondent to receive credit for listing a VBE subcontractor, the subcontractor for which credit is sought must have its principal place of business in the Metropolitan Statistical Area ("Orlando MSA") (i.e. Orange, Lake, Seminole or Osceola Counties) and be a certified veteran business enterprise by the State of Florida Department of Management Services ("DMS") as set forth in Section 295.187 of the Florida Statutes as of the date set for submittal of bids. In accordance with City Code, a subcontractor that is both a qualifying VBE and a City certified or recognized Minority Business Enterprise ("MBE") or Woman Owned Business Enterprise ("WBE") may not receive scoring consideration for more than one status. Accordingly, a respondent should list an eligible subcontractor on either the M/WBE Participation Form or the VBE Participation Form, but not both forms. In the event that a respondent mistakenly lists a qualifying VBE subcontractor who is also a City certified or recognized MBE or WBE firm for consideration for scoring as both a VBE and as a MBE or WBE subcontractor in its proposal, the listed VBE subcontractor shall not receive scoring credit as a VBE, but shall be evaluated only as an MBE or WBE firm as part of the scoring evaluation. There shall be no third party beneficiaries of the Veteran Business Enterprise Preference provisions of this solicitation or resulting contract. The City of Orlando shall have the exclusive means of enforcement of the Veteran Business Enterprise Preference Ordinance and any contract terms. No right of action for non-signatories of the contract is intended or implied. The City of Orlando is the sole judge of compliance. All solicitations and submittals awarded will be evaluated in accordance with Chapter 7 of the Code of the City of Orlando. Respondents awarded a contract shall submit periodic reports of participation by VBE firms in such form and manner and at such time as the City or the City's Minority Business Enterprise (MBE) Director may prescribe. At a minimum, the successful Proposer shall submit to the City within thirty (30) days of completion of all work performed under the contract a final report detailing the portion of the work performed by VBE firms and the percentage of work subcontracted to each. The City shall have the right to review and audit records, receipts, and documents upon reasonable notice. If Respondent is proposing to utilize any VBE subcontractors which are currently certified by the State of Florida Department of Management Services and have their principal place of business in the Orlando MSA, please enter the name of the subcontractor, the subcontractor's VBE certification number and the address of the principal place of business of the VBE. Work that is self performed by a respondent that is a VBE firm shall not be listed below as respondents are not subcontractors and, as stated above, VBE participation points for this solicitation are being awarded for participation by VBE firms in subcontracting. VBE Description of VBE Subcontractor's Subcontractor's Work to be Florida DMS Name: Principal Place of Performed: Certification Business Number 1 N/A 2. N/A 3. N/A Pavement Management System RFP25-0180 ATTACHMENT "G" PRICE PROPOSAL Procurement and Contracts Division Page: I Pavement Management System RFP25-0180 Proposer's Name: International Cybernetics, LP d/b/a IMS Infrastructure Management Services BID PRICE FORM You are invited to Propose on the following: RFP25-0180 Pavement Management System The proposer,having carefully examined the specifications and Terms and Conditions herein,proposes to furnish proposes to furnish all labor, materials, equipment and other items without exception for the proper execution and completion of the work, and if awarded the contract, to complete the said work within time limits as specified for the following bid prices. ESTIMATED QUANTITIES TASKS DESCRIPTION Task 1 1050 Center Line Miles of Asphalt and Concrete Project Kickoff Streets 55 Center Lane Miles of Brick Streets Task 2 1050 Center Line Miles of Asphalt and Concrete Prepare for Fieldwork/ GIS Integration Streets 55 Center Lane Miles of Brick Streets Task 3 1050 Center Line Miles of Asphalt and Concrete Field Work- Streets 55 Center Lane Miles of Brick Streets Task 4 1050 Center Line Miles of Asphalt and Concrete Acquire Pavement Condition Data Streets 55 Center Lane Miles of Brick Streets Task 5 1050 Center Line Miles of Asphalt and Concrete Pavement Length And Width Streets 55 Center Lane Miles of Brick Streets Task 6 1050 Center Line Miles of Asphalt and Concrete Digital Images Streets 55 Center Lane Miles of Brick Streets Task 7 1050 Center Line Miles of Asphalt and Concrete Delivery of PCI Data Streets 55 Center Lane Miles of Brick Streets Task 8 1050 Center Line Miles of Asphalt and Concrete Infrastructure Report & Template Streets 55 Center Lane Miles of Brick Streets Task 9 1050 Center Line Miles of Asphalt and Concrete GIS Linkage Streets 55 Center Lane Miles of Brick Streets Grand Total Lump Sum Price for Tasks 1 $ 220,000.00 thru 9: Procurement and Contracts Division Page: 2 I ATTACHMENT H Human Trafficking Affidavit Instruction: "Contractor", defined as any person or nongovernmental entity seeking to engage in business with the City of Orlando ("City"), must complete the following form. The undersigned, on behalf of Contractor, hereby attests as follows: A. Contractor understands and affirms that Section 787.06(13),Florida Statutes,prohibits the City from executing, renewing, or extending a contract to entities that use coercion for labor or services. B. Contractor hereby attests, under penalty of perjury, that Contractor does not use coercion for labor or services as defined in Section 787.06(2), Florida Statutes. i 3 I, the undersigned, am an officer or representative of the nongovernmental entity named below, and hereby represent that I: make the above attestation based upon personal knowledge; am over the age of 18 years and otherwise competent to make the above attestation; and am authorized to legally bind and make the above attestation on behalf of the Contractor. Under penalties of perjury,I declare that I have read the forgoing document and that the facts stated ill it are trite. Further Affiant sayeth naught. 1 Contractor: International Cybernetics, LP d/b/a IMS Infrastructure Management Services Authorized Signature: Fut�r�- Date: 06/20/2025 Printed Name: Michael Nieminen, PE., P. Eng Title: CEO STATE OF Florida COUNTY OF Pinellas The foregoing instrument was acknowledged before me by means of N physical presence or ❑ online notarization, this 20thday of June , 20 25 ) by Michael Nieminen , as CFO on behalf of the company/corporation. They 1$1 are personally known to nee or ❑ have produced as identification. .. , LOIS MARY SOD Signature of Notar Public Notary ninlo State Commissions WW /+1 o�.r �F d My Comm•8xptres Fe Name of Notar T ed, Printed or Stain ed (�4Bonded through National N y Typed, p My Commission Expires: 2-k to 129 Form WM9 Request for Taxpayer Give fortes to the (Rev,March 2024) Identification Number and Certification requester, Do net Department of the Treasury Go to www.irs.gov/ForinW9 for instructions and the latest information, send to the IRS. Internal Revenue Service Before you begin.For guidance related to the purpose of Form W-9,see Purpose of Form,below. 1 Name of entity/individual.An entry is required.(For a solo proprietor or disregarded entity,enter the owner's name on Ifne 1,and enter the business/disregarded entity's name on line 2.) International Cybernetics Company, LP 2 Business name/disregarded entity name,If different from above. i IMS Infrastructure Management Services m 3a Check the appropriate box for federal tax classification of the entity/individual whose name Is entered on tine 1.Check 4 Exemptions(codes apply only to only one of the following seven boxes. certain entities,not individuals; p see instructions on page 3): c ❑ Individual/sole proprietor ❑ C corporation ❑ S corporation ❑✓ Partnership ❑ Trust/estate 0 ❑ LLC.Fnter the tax classification(C=C corporation,S�S corporation,P-Partnership) . . . . Exempt payee code(if any) a ao Note:Check the"LLC"box above and,in the entry space,enter the appropriate code(C,S,or P)for the tax n classification of the LLG,unless it Is a disregarded entity.A disregarded entity should Instead check the appropriate Exemption from Foreign Account Tax o y box for the tax classification of its owner. Compliance Act(FATCA)reporting 1 ❑ Other(see Instructions) code(if any) 3b If on line 3a you checked"Partnership"or"Trust/estate,"or checked"LLC"and entered"P"as its tax classification, u (Applies to accounts maintained and you are providing this form to a partnership,trust,or estate In which you have an ownership Interest,check outside the United States) this box If you have any foreign partners,owners,or beneficlades.See Instructions . ❑ 5 Address(number,street,and apt.or suite no,).See Instructions. Requester's name and address(optional) 10630 75t11 St 6 City,state,and ZIP code Largo FL 33777 7 List account number(s)here(optional) it Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number backup withholding.For individuals,this Is generally your social security number(SSN).However,for a — Ifl — resident alien,sole proprietor,or disregarded entity,see the instructions for Part 1,later. For other entities,it is your employer Identification number(EIN).If you do not have a number,see Now to get a or TIN,later. Employer identification number Note:If the account Is in more than one name,see the instructions for line 1.See also What Name and Number To Give the Requester for guidelines on whose number to enter. M59 1 6 2 6 3 9 2 Certification Under penalties of perjury,I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.1 am not subject to backup withholding because(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all Interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3.1 am a U.S.citizen or other U.S.person(defined below),and 4.The FATCA code(&)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage Interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and,generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part II,later. High Signature (�Lz�: Here U.S.personn Date General Instructions New line 3b has been added to this form.A flow-through entity is required to complete this line to indicate that it has direct or indirect Section references are to the Internal Revenue Code unless otherwise foreign partners,owners,or beneficiaries when it provides the Form W-9 noted. to another flow-through entity in which it has an ownership interest,This Future developments. For the latest information about developments change is intended to provide a flow-through entity with information related to Form W-9 and Its instructions,such as legislation enacted regarding the status of its indirect foreign partners,owners,or after they were published,go to www,lrs.gov1Form1N9. beneficiaries,so that it can satisfy any applicable reporting requirements.For example,a partnership that has any Indirect foreign What's New partners may be required to complete Schedules K-2 and K-3.See the Lino 3a has been modified to clarify how a disregarded entity completes Partnership Instructions for Schedules K-2 and K-3(Form 1065). this line.An LLC that is a disregarded entity should check the Purpose of Form appropriate box for the tax classification of its owner.Otherwise,it should check the"LLC"box and enter its appropriate tax classification. An individual or entity(Form W-9 requester)who is required to file an information return with the IRS is giving you this form because they Cat.No.10231X Form W-9(Rev.3-2024) DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 07/02/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain w� p y, policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT 'O NAME: Aon Risk Services, Inc of Florida PHONE FAX 701 Brickell Avenue (A/C.No.1 (866) 283-7122 (A/C.No.): (800) 363-0105 v Suite 3200 E-MAIL 2 Miami FL 33131 USA ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A: Federal Insurance Company 20281 International Cybernetics Company, LP INSURERB: The Travelers Indemnity Co of America 25666 10630 75th Street Largo FL 33777 USA INSURERC: Travelers Casualty&Surety Co of America 31194 INSURERD: Travelers Property Casualty Ins Co 36161 INSURER E: Travelers Casualty & Surety Company 19038 INSURERF: At-Bay Specialty Insurance Comp 19607 COVERAGES CERTIFICATE NUMBER: 570114189676 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS D X COMMERCIAL GENERAL LIABILITY H6304W201303TIL25 03/31/2025 03/31/2026 EACH OCCURRENCE $2,000,000 CLAIMS-MADE F`X�OCCUR DAMAGE TO RENTED $1'OQO'oOQ PREMISES(Ea occurrence) MED EXP(Any one person) $15,000 PERSONAL&ADV INJURY $1,000,000 n'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY CIPE� ❑LOC PRODUCTS-COMP/OPAGG $2,000,000 OTHER: o B AUTOMOBILE LIABILITY BA-2T939765-25-13-G 03/31/2025 03/31/2026 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 X ANY AUTO BODILY INJURY(Per person) O OWNED SCHEDULED BODILY INJURY(Per accident) Z AUTOS ONLY AUTOS N HIREDAUTos NON-OWNED PROPERTY DAMAGE (p ONLY AUTOS ONLY (Per accident) O Comp./Coll.Deductibles $1 000 t= N o X UMBRELLA LIAB X OCCUR CUP2T9424562513 03/31/2025 03/31/2026 EACH OCCURRENCE $10,000,000 v EEXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000 ED I X RETENTION $10,000 E WORKERS COMPENSATION AND UB2T9412382513G 03/31/2025 03/31/2026 X PERSTATUTE ORTH- EMPLOYERS'LIABILITY Y/N JE AN PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N ry/A (Mandatory in Ni E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 C E&0 - Miscellaneous 107414121 04/01/2025 04/01/2026 Aggregate Limit $4,000,000 Professional-Primary Claims Made SIR applies per policy ter s & condi ions DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Evidence of insurance. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. International Cybernetics Company, LP AUTHORIZED REPRESENTATIVE dba iMS infrastructure Management III 10630 75th Street r Largo FL 33777 USA ©1988-2015 ACORD CORPORATION.All rights reserved ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 570000101270 LOC#: ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMEDINSURED Aon Risk services, Inc of Florida International Cybernetics Company, LP POLICY NUMBER see Certificate Number: 570114189676 CARRIER I NAIC CODE see Certificate Number: 570114189676 EFFECTIVE GATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance INSURER(S)AFFORDING COVERAGE NAIC# INSURER INSURER INSURER INSURER ADDITIONAL POLICIES if a policy below does not include limit information,refer to the corresponding policy on the ACORD certificate form for policy limits. POLICY POLICY INSR ADDL SURR POLICY NUMBER EFFECTIVE EXPIRATION DATE LIMITS LTR TYPE OF INSIRaNCE INSD WVD DATE (A1A1/DD/YYYY) MM/DD/YYYY OTHER F Cyber Liability AB661109905 03/31/2025 03/31/2026 Aggregate $1,000,000 Claims Made Limit SIR applies per policy tows & condit ons SIR $5,000 A Employment Practices Liabil 306904488 06/03/2025 06/03/2027 Aggregate $1,000,000 - Primary Claims Made Limit SIR applies per policy tows & condit ons A Directors & officers-Primar 306904488 06/03/2025 06/03/2027 Aggregate $3,000,000 Claims Made Limit SIR applies per policy to ms & condit ons A Fiduciary Liability - Prima 306904488 06/03/2025 06/03/2027 Aggregate $1,000,000 Claims Made Limit SIR applies per policy tows & Condit ons A Crime j06904488 06/03/2025 06/03/2027 $1,000,000 ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD 0 MS IMS Infrastructure POWERED BY ICC Management Services 10630 7511 Street,Largo,FL 33777 727-547-0696 1 vvuuw.,j. p:-[rn>,1ti: 'n Aug 6, 2025 Cindy Jordan, C.P.M., Purchasing Agent III City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801 Subject:Addenda Acknowledgement for RFP 25-0180 Pavement Management System Dear Cindy Jordan and the Proposal Advisory Committee, This statement is to acknowledge Addendum #4.The option to acknowledge 4 did not exist in the OpenGov portal. Also,we would like to acknowledge Addendum #5,which is listed as Addendum #4 in the portal. Additionally,we will also re-acknowledge Addenda 1, 2, and 3. Best Regards, Michael Nieminen, PE, P.Eng, Chief Executive Officer(Authorized Signatory) International Cybernetics Company, LP d/b/a IMS Infrastructure Management Services y iiiiiei rflirneirm��iicc-iiir��ns coin 727-547-0696 x101 From: Valerie Mittica To: cvnthia.iordan@)orlando.gov Cc: McKinley Pollard;Mollie Rhett Subject: RE:Orlando Add#4 RE:Response Un-submitted:RFP25-0180:Pavement Management System Date: July 30,2025 1:32:00 PM Attachments: imaae004.ona imaoe005.ona maae006.pna ma e�ona Hello Cindy, Just left you a voice message to see how best we can resolve our request below regarding the above-mentioned Orlando RFP. We still do not see Addendum#4 as an option to"acknowledge"within OpenGov portal. Please advise how we can submit our response. Feel free to email or call me directly. Kind regards, allllu,rie 1Vfilfiiica Proposalblanager mitdca a2icc-ims.com Office:+I 727 547 0696 Ext.403 www.icu-ims.com I LinkedIn 10630 75th Street,Largo,FL 33777 From:Valerie Mittica Sent:Monday,July 28,2025 12:29 PM To:cynthia.jordan@orlando.gov Cc:McKinley Pollard<mpollard@icc-ims.com> Subject:Orlando Add#4 RE: Response Un-submitted: RFP25-0180: Pavement Management System Hello Cindy, IMS is eagerly awaiting to acknowledge Addendum#4 release on Jul 24 on OpenGov. However,up until today(Jul 28),it is not showing up in OpenGov. Can you please advise? We were able to acknowledge all other addenda and originally submit on Jul 22 with no issue. However,since the release(and per)Addendum#4(which was a date extension only),we are unable to acknowledge#4 in OpenGov.Can you please advise how we can resolve this and get our submission re-submitted? Addendum#4: Respondents must ackno l.ed2e all 1.csued,3.til.delnda.if any.Failme to n,vM.kn7wleclLye lniay result in1.S.non- responsive su lbiiilttal Please ackn oo i lied e each addendullni flu-ciii2h the City s e-Procullenient Poltal, OpenGov PREVIEW 1> Our view of all published addenda(1121314—Note#4 is under'official notice'vs. 'addendum') Pavement Management System Lest updet.d by Add-d—43-Ju/3,2025 4:03 M ^*Ul'ANDO -',Pep-e Far PIW—f JM Ste A.aA Stamv .t.,%,94549 EO6U#1'&N2.9IN9 51345 -,1-,Al Pl.tI d lM PFP25 0130 ftelen&e Data:WIA111,11Y,Mly 14.2025 Due Date:Th,,M Y,AW,,d y.202 2.LUp, IM Pos1wI,MrtNHd day.May 14..20p5 11'.43zm0000 AD'delerc F tdmec to Eza 1 iYaaa 1 ulnir'ip:1 d I haw's.:1 Jna(iva If1v.^5na,naw F@njmm.X lniiavm�4an d'ervievn P j uk G?ruunroeul@s D—t-,JA,—, FA.,, Addenda&Official Notices ,,dd1II1 11 110,11t Il fnein90Y I 1 11 rc1 14 ffne VmjeYc" AY0 Acdendw It 41 Jcnt d."W"i 2.2ff,Fh4 Adddu �71"' PxMlen6um 41 I j.fi.va (7,f Akfelxd,,,_41.IAf Addendurn 211,1 i 1:;5 PM Aklemdum#^ [zy AAerr�dtn,_>r2.lW Addendum#3 J.n 3.201"i 4'(Yl FM Add—m#3 *}Artkfercduorl_#,%pd'f Orfual fW Ie II AdJendurn#4 roe 112113s r:19 Pno MI,cman, ['y A W—ft nt_>4lW -- PREVIEW 2>View of IMS acknowledged addenda#11213 ok —but #4? • Box unchecked=says IMS must"acknowledge any addenda received in the future even if...already submitted"—where is #4? • Checked box=shows complete/ready to submit? F3a`JlybHt0'I"k': PPPJect MI"ffCMYTIld,ICIY 1.C',wfl',mCt Umtfirnrr3fiiNunIlly OpE�arrrvs ICC dfbfa IMS Infrastructure Management Services Response 2 Addenda C'onfilm'aalt— 3.VD,IEI0R QUESTDCId NA1PE I I I d pipe to 4Jp lute,th,Y.,�M1?Cyoe f(k y Ad&,,JS^,YHU iveI {IIY I'PE4 NU CJCOY IC JPl;5 005pl m G'la�}?J111 v mly I3 I. �tlladrr7Ctanr1. 4 C';arYll2<aNy Pndlfl >" 6'^W¢1d5Y31CKamId17PP71;IrI:Y�hNa'A!lpuQ'.'L�'CNMi'V1C IIIIII"'I 4�wyyu M{� Illiiiillllll A ddenduni#1 Jc;nf 2025 2:2'd'PfJ7 July 15 B1213.":96 PMA Gy I60 o.NaHRe g Add�I duos 41 1t:''l Add-daunt_#'1.pxdf �I�I�WW��ww19;w""n"'." 'ilil� ?lyli�l�l���llllrldl��gl Addendun #z dao az zoen raro3aas by fG'G'YNd'S FCxrhe w AddenduntdS le:`1 AWrindalun_#S.;.If Addendum##3 JuI 2 2025 4 03 PM 3ar a,1a9s 4:.^ra Pn,F by Inn on A.—g Addendum 43 t'I AddR dannt_#3.p f <BwA Save Prayre-ss on R,,,pwa,t P,.Jecl W—at— t. CiM"k CA 11 it?I-T I At f DE 1 0 oplc ICC d/b/a IMS Infrastructure Management Services Response 2 Addaida 0 3 VENDORQUES-TIONNAIRE 0 92 11 a,-tar pd at�IN.I-P.—t.acknamrvleAp any dd-d.—d thI,fut——n ii 2--ptt—h-al—dy le—n -hniteai 4 Ccxrip-yPidle 5 SU""i Addendui iV#1 6 2025226PU Jua 11 R, Addendum#1 Addendui i➢#2 All"A'2025°b"i AIM by Add-dum#2 [n,Add—turn#2 iff EEECW= Addendum 43 Juf a,2025 4 111 FAA 111 by 11—V Addmdum r!Add-d—#3 Pdf Etmtk save P,eg— Please advise. Kind regards, Vallerie Nlitfien Proposal Manager vrnitficaLw:icc-iMS.co1P Office:+1 727 547 0696 Ext.403 www.icc-irns.coni I Linkedl 10630 75th Street,Largo,FL 33777 From:OpenGov Procurement Notifications<Drocurement-notifications(@or)engov.com> Sent:Thursday,July 24,2025 2:13 PM To: Marketing<marketinR(@icc-ims.corn> Subject:Response Un-submitted: RFP25-0180: Pavement Management System This email comes from outside the organization. Do not click links or open attachments unless it is an email you expected to receive. 017 rGov Flroc,)r�,,.,inew[l of o Hi ICC-IMS, Your response for RFP25-0180: Pavement Management System has been un-submitted. If you need to make any updates,please go to your response and make your changes. Just be sure to submit your response again once you've finished updating. a ue:,tk,I I ?Vho,ino h lq i I-�y to Droll. Fllk,;as,.,�,,df. lads 1 o:,I)cmd to I I'll c,I I I,'?,!I ,Inc)!I Is I aad I h 1,1r; 'd mrocul, CITY OF DATE: July 24, 2025 TO: All Respondents FROM: Angela L Thomas, Senior Purchasing Agent Procurement and Contracts Division SUBJECT: Pavement Management System Transmittal of Addendum Number Four (4) RFP25-0180 Please be advised of the following changes/clarifications to subject solicitation. The solicitation is hereby changed accordingly. A. THE SOLICITATION DUE DATE IS HEREBY CHANGED: FROM: Thursday, July 24, 2025, 2025, at 2:00 p.m., Local Time City of Orlando, FL TO: Thursday, August 7, 2025, at 2:00 p.m., Local Time City of Orlando, FL FINAL COMMENT: Only written questions answered in writing by formal Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions received after the cut-off date for questions by respondents will not be given any consideration. Respondents are reminded to review the original solicitation and all subsequent Addenda issued. Respondents must acknowledge all issued addenda, if any. Failure to acknowledge may result in a non- responsive submittal. Please acknowledge each addendum through the City's e-Procurement Portal, OpenGov. In other respects, except as specifically stated above, all other terms and conditions of the solicitation remain unchanged. PROCUREMENT AND CONTRACTS DIVISION CITY HALL•400 SOUTH ORANGE AVENUE•P.O.BOX 4990•ORLANDO,FLORIDA 32802-4990 PHONE 407.246.2291 •FAx 407.246.2869.Orlando.gov/procurementportal CITY OF DATE: August 5, 2025 TO: All Respondents FROM: Angela L Thomas, Senior Purchasing Agent Procurement and Contracts Division SUBJECT: Pavement Management System Transmittal of Addendum Number Five (5) RFP25-0180 Please be advised of the following changes/clarifications to subject solicitation. The solicitation is hereby changed accordingly. A. THE SOLICITATION DUE DATE IS HEREBY CHANGED: FROM: Thursday,August 7, 2025, at 2:00 p.m., Local Time City of Orlando, FL TO: Monday, August 11, 2025, at 2:00 p.m., Local Time City of Orlando, FL B. WRITTEN QUESTIONS RECEIVED: Question No. One(1): On page 6, under Section 4.2.C,requirement#6 states that the Consultant shall "upload all data to the City's computer network in a format which is compatible with the most current version of MicroPaver...". Will the chosen Consultant have direct access to the applicable City systems to upload the data?Will that access be on-site or remote?Or,will indirect technical support be needed for a potential upgrade of software and upload of data? Answer No. One (1): The selected consultant will not be given direct access. Any files created by the chosen consultant will need to be provided to the City through a Box account, or equivalent. Question No. Two (2): Please detail the protocols for interfacing with the City's system. Please confirm whether the expectations are that data will be made available in the correct format for city staff to import or if the expectation is for the selected vendor to operate inside the city's network for some or all deliverables. If the second, please clarify what components and what security requirements will need to be met. Answer No. Two (2): The expectation is for the data to be made available in the correct format or for an alternative software to be used to avoid connecting to City servers. PROCUREMENT AND CONTRACTS DIVISION CITY HALL•400 SOUTH ORANGE AVENUE•P.O.BOX 4990•ORLANDO,FLORIDA 32802-4990 PHONE 407.246.2291 •FAx 407.246.2869.Orlando.gov/procurementportal Pavement Management System RFP25-0180 Addendum Five (5) FINAL COMMENT: Only written questions answered in writing by formal Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions received after the cut-off date for questions by respondents will not be given any consideration. Respondents are reminded to review the original solicitation and all subsequent Addenda issued. Respondents must acknowledge all issued addenda, if any. Failure to acknowledge may result in a non- responsive submittal. Please acknowledge each addendum through the City's e-Procurement Portal, OpenGov. In other respects, except as specifically stated above, all other terms and conditions of the solicitation remain unchanged. Page 2 of 2 / �L I` r M�di�� Ig7�1N�I�VI�i ra;l % CITY OF will: I K21tAil'Am 0 R L A N D 0 N /i JW' ' N., SYSTEMo IMS INFRASTRUCTURE MANAGEMENT SERVICES 106 75TIHI STREET LARGO, IFL,33777 K ANDRIE ' KARASAUiSKAS I ANDREWK@lC -IMS. GMj +1 813 710 61052 , �1uMi I N9 IREIF' 2 -i101 3O b JUJEVE 260 2025 r rr ,r,k , ��V� "''�,. �/�f�lUlUlfid IYilU111>?t�I11111�11���'Il(MI�ylU�10111111�1IUUJN��>�lY�IYI+�Y�UUMd�il�l����"�" p, � � ��' a� ��I� I IIIIIIIIIIIII � Iflppll ..II 1I � i City of Orlando FL0iii114 11111110111 RFP25-0180 ( Pavement Management System IIS POWERED WX ICC Contents Letterof Transmittal...........................................................................................................................1 OperatingPlan .....................................................................................................................................3 ProjectApproach (tasks 1-9).........................................................................................................................3 Phase1................................................................................................................................................................4 Phase2.............................................................................................................................................................. 16 OperatingPolicies.........................................................................................................................................20 Training Programs and Staffing..................................................................................................................21 UrbanSurvey Capability..............................................................................................................................21 General Business Information..........................................................................................................23 Proposer's Experience-Attachment D ...........................................................................................24 Assigned Management Team Experience........................................................................................26 A. Project Team's Record of Successful Performance.............................................................................27 B. Public Presentation Skills........................................................................................................................28 C. Collaboration with City Staff...................................................................................................................28 D. SF 330 Form..............................................................................................................................................29 E. Proposed Professionals...........................................................................................................................29 F. Relevant Projects from Last Five Years..................................................................................................33 G. Expertise and Public Participation.........................................................................................................42 FinancialStability...............................................................................................................................45 LitigationHistory...............................................................................................................................46 Respondent's Certification -Attachment A........................................................ ........................47 Conflict of Interest Disclosure-Attachment B ..................................... ........................................49 Certification Regarding Prohibition Against Contracting With Scrutinized Companies............51 Confidential and/or Proprietary Information Exemption Form-Attachment C........................52 Minority/Women-Owned Enterprise Participation in Subcontracts-Attachment E.........................52 Veteran Business Enterprise Participation in Subcontracts-Attachment F..............................52 Human Trafficking Affidavit-Attachment H .................................................................................53 CustomerService........ ......... ......... :...............................................................................................55 Price Proposal Schedule-Attachment G.. ......... ................................................... ..... ...............57 Appendix A`) Pavement Assessment Software Summary.............................................................64 AppendixB I Florida License................................................................................ ...........................67 AppendixC Team Resumes..................................................... ........... ....... ......... .....................68 AppendixD SF 330 Form ................................................ ......... ......... ................... .....................80 ii City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc IMS Infrastructure Letter of Transmittal Management Services 10630 7511 Street,Largo,FL 33777 727-547-0696 uv wu e< inni a z n. Aug 5, 2025 Cindy Jordan, C.P.M., Purchasing Agent III City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801 Subject: Empowering Florida Infrastructure Decisions for Pavement Management Systems Dear Cindy Jordan and the Proposal Advisory Committee, IMS Infrastructure Management Services(IMS) is pleased to submit our proposal in response to the City of Orlando's Request for Proposals for a Pavement Management System Update(RFP SP 2754).As a long-time industry leader and proud Florida-based company, IMS understands what it takes to deliver efficient, data-driven, and locally informed pavement assessment services for dynamic urban environments like Orlando.This proposal represents not only IMS's continued commitment to innovation and quality, but also the City's opportunity to build on a foundation already in place.The incumbent consultant, DTS,whose services were previously trusted by the City is now proudly part of the IMS team, as ICC-IMS acquired them in 2024.This unique continuity ensures a seamless handoff, deep institutional knowledge, and a proven understanding of the City's network.We are Florida's pavement data partner. Our Largo-based headquarters allows us to mobilize quickly, attend in-person meetings, and provide field support and follow-up with ease. We understand the region's climate, roadway conditions, and operational challenges, making IMS both a trusted neighbor and a strategic partner.This is why the Florida Department of Transportation (FDOT) continues to use our pavement data collection technology, relying on our equipment for over 30 years! To further support local collaboration and inclusion,we are voluntarily incorporating ANTHEM Consulting Engineers, a certified Minority Business Enterprise (MBE) based in Orlando, to provide optional services under this contract. While IMS is fully capable of self-performing the scope of work, we believe in advancing equitable opportunities and fostering meaningful partnerships with local experts.We will confirm the MBE firm's potential role during the kickoff and scoping meetings with the City. Undeirstandhng of Seirvices & Comirrdtir-neint to If 3 it 0 it irn IMS will deploy a locally mobilized team to complete a comprehensive pavement condition survey using our IrisPRO Pave vehicles equipped with 3D Laser Crack Measurement Systems(LCMS-2).All collected data will be formatted for compatibility with PAVER, Cityworks, Cartegraph, or any system the City chooses. Our UnifyTm Suite ensures continuous data processing, QA/QC, and delivery across GIS and asset management platforms.We are prepared to update the PAVER database, provide PCI scoring and forecasting, and offer optional PMS alternatives if desired by the City. Our team's Florida experience, ranging from Hillsborough County to past work in Orlando itself, ensures we will deliver a solution that is locally attuned and technically excellent. We are committed 1 City of Orlando FL RFP25-0180 I Pavement Management System 0 1 14S POWERED BY ICC to minimizing disruption, meeting all technical and schedule requirements, and being highly responsive throughout the life of the project. IKey Contact II::I it On 1111�1111 Authorized Proposer Rep 1: Michael Nieminen, PE, P.Eng, CEO address: 10630 75th Street, Largo, FL 33777 telephone: +1 (727) 547-0696 x101 email irrn -i irlrnaur ir:@acc-aims c_rrirn role: authorized to contractually obligate the Proposer(IMS) 111 Authorized Proposer Rep 2:Andrew Karasauskas, Client Services Manager address: 10630 75th Street, Largo, FL 33777 telephone: +1 (813)710-6052 email irn_niirI (��ure re V.lrrozn �rirnr role: authorized to negotiate on behalf of IMS and can be contacted for clarification Why II I ? IMS stands as your local infrastructure data partner and industry leader because we have: T Unmatched Data Accuracy: Our cutting-edge technology ensures the highest level of precision in pavement condition assessment. T Proactive&Innovative Solutions:We leverage advanced analytics and AI-powered data processing to provide forward-thinking pavement management strategies. T Customizable Data Integration:With our proprietary InformTM software and extensive experience integrating with various PMS platforms,we ensure that our data enhances your asset management capabilities. A Proven Track Record and National Leadership:We have partnered with hundreds of municipalities to deliver pavement assessments that improve pavement conditions, optimize maintenance budgets, and extend roadway lifespans. Our data collection equipment is also trusted by FDOT and has been in use at the agency for over 30 years! IMS is committed to delivering first-rate project experiences built on clear communication,technical excellence, and accountability. We look forward to the opportunity to support the City of Orlando in making informed, cost-effective decisions for its pavement network. Please do not hesitate to contact your Client Services Manager, Andrew Karasauskas, at+1 (813) 710-6052 or Air_ndr_ III@jin.-,c rrn_s_._c'_o_irrn with any questions or requests for clarification.Thank you for your consideration. Addendums 1, 2, 3, 4, and 5 have been received and acknowledged. Best Regards, Michael Nieminen, PE, P.Eng, Chief Executive Officer(Authorized Signatory I Principal in Charge) International Cybernetics Company, LP d/b/a IMS Infrastructure Management Services 727-547-0696 x101 2 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Operating Plan With over 50 years of pioneering expertise in pavement management and data collection technology, IMS stands uniquely qualified to deliver a best-in-class Pavement Management System (PMS)for the City of Orlando. Our Florida-based staff, combined with proprietary technology,form the foundation of a robust,field-tested solution designed to meet the City's operational goals and technical requirements. IMS's operating plan emphasizes quality, safety, data integrity, and local expertise,tailored specifically for Orlando's urban roadway network, GIS integration standards, and long-term infrastructure planning needs.Validated through successful projects across Florida, including Hillsborough, Seminole, and Volusia Counties, our proven approach ensures confidence in both delivery and outcomes. Our project approach outlines an understanding of the City's vision and provides a structured execution strategy that includes task-specific deliverables, milestones, assumptions, and proactive risk mitigation measures.Additionally, it outlines the minimal resources anticipated from the City to ensure seamless coordination and a smooth project experience from kickoff through final delivery. Project Approach (tasks 1- ) Our approach to pavement management for the City of Orlando integrates advanced technology, experienced Florida-based team, and a proven understanding of the City's roadway network. By combining 360° panoramic imagery with cutting-edge second-generation LCMS(Laser Crack Measurement System)technology,we will deliver a rigorous, objective pavement condition assessment aligned with ASTM D6433 and *news y adapted STM F3303 standards. This process will yield reliable Pavement Condition Index (PCI) scores for each roadway segment, providing a detailed baseline to support forecasting, maintenance planning, and long-term infrastructure investment strategies. Our projects typically follow the steps shown in the figure below. PP Project Report Closeout Project Kickoff GIS Review Data Processing offiform'" too 00 ( u 60CParamete)rs oomllmk%Ni Sill PMP Data Analysis Review Collection ,mum,, 3 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc IMS is uniquely positioned to serve Orlando, having completed the City's most recent pavement condition survey in 2022 through our 2024 acquisition of Data Transfer Solutions(DTS).This local experience grants our team a deep familiarity with the City's roadway network, data structure, GIS schema, and performance goals. Building on this foundation, IMS will integrate new condition data with Orlando's existing PMS, ensuring data continuity, structural consistency, and actionable insights from day one. The collected field data, including PCI, cracking, rutting, raveling, and other distress metrics,will be processed by our in-house pavement engineering team using high-resolution imagery and automated analysis platforms.All data will undergo rigorous internal QA/QC protocols to validate accuracy, eliminate anomalies, and ensure alignment with the City's GIS and asset management systems.These efforts directly support the development of prioritized, data-driven maintenance and rehabilitation plans aligned with budget constraints and lifecycle cost optimization. To enhance transparency and ease of use, IMS will also deliver a GIS-linked dashboard that allows City staff to visualize pavement conditions,track historic maintenance activities, and model funding scenarios. This tool empowers both staff and stakeholders to make informed decisions and promote accountability in infrastructure planning. The IMS approach is grounded in technical precision, operational efficiency, and long-term partnership. By aligning our methodology with Orlando's specific needs,we draw from our decades of experience and lessons learned on thousands of pavement management projects across Florida and the nation, IMS is committed to delivering a sustainable, data-rich pavement management solution that drives value, enhances safety, and supports the City's infrastructure goals. Phase 1 F S Ik 1 , Ifl it .0 C t IK 6 C Ik Off We begin each engagement with a focused kickoff meeting designed to align expectations, refine deliverables, and lay the groundwork for a unified collaboration. For the City,this meeting will involve key personnel from both IMS and the City to review project goals, finalize schedules, confirm deliverables, and outline coordination procedures. Our Project Manager, an experienced pavement engineer,will lead this meeting and remain the single point of contact throughout the project. At kickoff,we will: • Review and align GIS centerline segmentation for accuracy and completeness • Calibrate the City's roadway network for import into our proprietary UnifyTM Software Suite (Drive TM, ConnectTM, InformT°°) • Confirm data format compatibility for PAVER and GIS integration 111111 Establish communication protocols, escalation chains, and reporting formats 0 Share outreach materials such as project flyers,vehicle identification photos, and FAQs to support public communication if desired by the City Our kickoff meetings are guided by project-specific dashboards and planning tools, a process refined through successful projects across Florida, including Hillsborough, Seminole, and Volusia Counties. 4 City of Orlando FL RFP25-0180 Pavement Management System POWERED BY icc Hlyitti WiU 1 �VVIIuI�UlVulu p plMOO�U Of �i��m���wr �difffdi I aw,wwwYew wx un�jl v i a n rc+.,, r.rcr, �Yi o irm miw �E„KK�Illl��i �� .�amxmNXpwalvb :NIWA ',. ,° :. ,,,, MrNNSMI l'r,511/A 'YN,�, ,,,_,a.,,,Lf�6lIM.5 lY�In r, mxx�w:mowva rmwrw a - ? n t p Sample reporting dashboard showing data collection and processing progress I aslk ' Prelpaire f o it II:::::ii Il d O it lk / GIIS l in t e it d o n Successful pavement data collection begins with accurate GIS calibration. Prior to field deployment, IMS will conduct a GIS pre-check and calibration to align our survey routes and final deliverables with the City's segmentation system, ensuring full compatibility with existing geospatial data structures and pavement management workflows.To support a whole and integrated process from field to final deliverables, IMS will deploy our UnifyTM Software Suite,which includes DriveT", ConnectTM,and InformT"": Drive TM Data Collection-Guides field crews through the predefined County roadway segments using turn-by-turn navigation and embedded segment metadata to ensure complete, accurate coverage. ConnectTM ���ii;i,, Data Processing- Performs automated and manual QA/QC to validate the collected pavement condition data and format it precisely to the County's segmentation structure for consistency and ease of integration. InformTM rj Online Visualization-A secure, cloud-based dashboard that gives St. Charles County staff intuitive, map-based access to pavement condition data and roadway imagery via any browser-enabled device. To maintain the highest levels of data quality throughout the project, IMS implements daily calibration of each IrisPRO Pave TM collection vehicle, continuous sensor monitoring, and nightly data uploads for processing. Each upload is matched to the City's road inventory to verify spatial accuracy and inventory completeness. Once field collection is complete, PCI values and distress data will be reviewed and validated by IMS's certified pavement engineers and internal QC specialists.All deliverables will be provided in Microsoft Excel,shapefile,and geodatabase formats,fully compatible with PAVER, ESRI GIS, and other pavement management systems utilized by the City. See Appendix A II Pavement Assessment Soft acre Su, r nimairy for details about our UnifyTm Software Suite. 5 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc IMS has extensive experience configuring networks for Florida jurisdictions, including the City of Orlando (in 2022, under DTS), Sumter and Seminole Counties. We understand how to tailor field deployment for Florida's urban density, time-sensitive corridors, and mixed roadway types. u1^11^ How will IMS prepare? I IMS will: a Review and validate the City's GIS centerline data for completeness, accuracy, and segmentation consistency. 0 Align the pavement network to the City's existing Pavement Management Database schema, including Section ID conventions. a Configure DriveTI to collect data with full geospatial referencing and minimal routing errors. Establish a local calibration site and test vehicle configuration to meet ASTM standards. Coordinate review of representative segments with City staff to confirm agreement on imagery quality and distress scoring methods. Optimize data collection routes based on traffic patterns, school zones, and critical corridors to reduce public impact. Maintain compatibility with SQL Server 2009 and configure databases to support lane mileage and section area calculations. 511111 Deliverables • A GIS-calibrated field network imported into Drive TM for spatially referenced data collection. • Calibration site setup and validated vehicle configuration. Field Book and collection maps prepared using the Citys latest data and naming conventions. Sample segments with digital imagery and distress scoring submitted for City approval prior to survey. Custom ESRI File Geodatabase(s)configured to calculate: o Nominal pavement widths and lane miles for the full network o Curb return radii and changes in width per segment o Total pavement area for each management section Fullyjoinable datasets compatible with the City's pavement management database via Section ID. This ensures Orlando's network is ready for a smooth, high-quality field survey, and sets the foundation for accurate, repeatable pavement condition analysis tailored to local planning. I,,,, S lk I I:::: II O II d Work IMS will conduct a systematic, high-accuracy field survey of all City-maintained roadways, adhering to the protocols outlined in ASTM D6433 and *newASTM E3303, which IMS helped develop, ensuring repeatability and transparency in condition ratings. Our goal during this phase is to acquire comprehensive,geospatially accurate pavement condition data and digital imagery that will support PCI calculation, PAVER system integration, and future maintenance planning. ) How will IMS collect data? I Fieldwork will be executed using IMS's Florida-registered IrisPRO PaveTm automated asset data collection vehicles, purpose-built for urban data collection.These survey units are equipped with: 6 City of Orlando FL RFP25-0780 I Pavement Management System POWERED BY icc LCMS-2(Laser Crack Measurement System)sensors that capture 2D and 3D surface imagery to measure cracking, rutting, raveling, and other surface distresses in accordance with ASTM D6433 and ASTM E3303. High-resolution downward- and forward-facing digital cameras that acquire geo- referenced pavement-oriented imagery at 20-foot intervals, enabling remote desktop assessments and QA verification Precision GPS and inertial navigation systems to ensure spatial alignment with the City's GIS centerline data ��lie d lum�II IIR �.�mma IN ���g���� 1101111,%% Defined Il a n t a.°irwfli ua ASTM Class „l llrisRRO Pavement ment Proflgler :a:ao"a1"�n uou.naa "tight and i..eft"r, ha:a6 " a w V , a „! T eats Pavement Distress gmuglsl 1 IG .-2 0)11tJ11aa0U,>3D iin a oa'n , k o, 1 all R S O. U l k)11 u D i lwre U6 )trnate d Data Q ollecflon laah'ed w lh V on. d G,')°11piwaatk-)n s �rw�rrrrrwwrwfr�� P Positioning GFIV di lYtad U, ai wmm r „ „r�" rlo ��roMonitoring R aall Ilr��av Praa(�nuin and �.�Dob L tt a Texture a,; 1 t i I 0US SGpll"la rR c I11a';`:xtV91ii e `V ea s GO EIMIt''P YVll Lim°war Distance Positioning DW foa' Precise IU nea it Distance e f` s�aa.aG.ao"aarrna rat:w Safety .mgilntimmg lrisPRO Pave t��"u�oEat a,aora:i t��a aa°k � aa°II°�g V�Vaaa:tlou"n�g Ughts DaSLffe -ia i1 Vasa l�ky In full compliance with ASTM D6433 and ASTM E3303, IMS will: Determine pavement distresses within designated sample units for each roadway segment Apply a statistically valid sampling methodology based on segment length and unit count(N), inspecting the required minimum number of sample units (n) as defined in the RFP Establish the first sample unit location using ASTM guidance to ensure consistency and reproducibility across the network 7 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc To meet the City's operational needs: • Surveys will be performed during off-peak hours or weekends when necessary, reducing traffic disruptions • No lane closures or traffic control will be required, making our non-invasive survey approach well-suited for Orlando's high-density urban corridors • All vehicles are marked for visibility and equipped with safety lighting, adhering to FDOT and OSHA field safety standards Our field team, including Florida-based technicians and project managers, are trained extensively in both urban survey best practices and ASTM data collection procedures.This ensures we not only comply with technical specifications but also operate safely and respectfully within the City's public right-of-way. :':^ Quality Assurance/Quality Control (QA/QC) I Based on discussions with the City during the project initiation and kickoff meetings, IMS will develop a project-specific version of our standard Data Quality Management Plan (DQMP)for this engagement.The Orlando DQMP will be formalized with the project team's approval prior to data collection. At a minimum,the plan will address the following: �� )�i�� How the data collection equipment will be calibrated and certified. What data quality control (QC) measures will be conducted before data collection begins and periodically during data collection. A How data will be sampled, reviewed, and checked for quality. III What error resolution procedures will be followed. � << How data will be accepted. Data While data collection is underway During the collection and processing workflow, data discrepancies are detected in the following three ways.These processes are run on 100% of the IMS'standard DQMP is customized collected and processed data.Any road sections with data for each clients project discrepancies arising from sensors, systems, or processing that exceed the defined thresholds will be recollected and/or reprocessed, as necessary: During data collection through real-time health monitoring systems onboard the IrisPRO Pave data collection vehicle. During data processing in Connect's data import module, using data quality checks that include data completeness and data synchronization validation. During data reporting in Connect's report generation module, through sensibility and range checks. IMS will review a random sample of pavement images to confirm the accuracy of reported distress data using our ConnectTM software.The detailed distress data for each image, including cracking and the classified and rated distresses, are superimposed over the image and displayed in a table.This allows QC reviewers to efficiently review and confirm that the condition of the road has been surveyed accurately. ConnectTm also shows the vehicle GPS traces (collection polylines) overlaid on a street view map or aerial image. These are displayed alongside the City-provided GIS shapefile 8 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc polylines to allow quick verification that the correct segments were surveyed, limits correctly identified, and GPS tracking was precise.This all-in-one processing software virtually eliminates location errors and misplaced sections, improving data transparency and boosting client confidence in the delivered results. Collecting and delivering high-quality data is at the heart of the IMS mission. Clients consistently recognize IMS for accurate first-time deliverables and industry-leading turnaround times. Note-Prices for Drivelm and Connect' are built into our data collection prices! Quality Control(QC)of Pavement Distress Data With a local presence in Orlando, Florida,ANTHEM (MBE)will support this project through in-person field verification efforts. Staff will conduct field visits to perform manual pavement checks, adding an additional layer of insight that only on-the-ground observations can provide.ANTHEM will perform quality control (QC) observations during each of the two planned data collection cycles. This includes conducting up to one day of manual distress surveys per cycle to compare visual pavement conditions with the collected dataset. Field verification will include a representative sample of street segments with varying surface types (AC and PCC),functional classifications(local streets, arterials, alleys), and condition levels(poor, fair, good)to help identify any inconsistencies or segments that warrant additional review. The goal is for ANTHEM to provide an independent, objective check on the general consistency and reasonableness of the condition data.This high-level verification supplements the automated collection effort and offer additional confidence in the data used within the City's pavement management system. :IIVr9i^ Equipment and Value-Added Capabilities I IMS's IrisPRO Pave delivers unmatched accuracy, consistency, and flexibility through its advanced sensor suite and rigorous calibration protocols. Before each collection day, DriveTm enforces strict client-specific calibration routines, as outlined in the DQMP,to ensure that no data is captured unless all systems are properly aligned.This eliminates the risk of non-defensible or incomplete data and reduces rework. Our vehicles are equipped with the patented Every Speed Profiling technology, which is specifically designed to measure roadway roughness (IRI) accurately under any traffic conditions.This technology ensures precise, repeatable measurements at all speeds, including stop-and-go traffic commonly found in urban settings.This capability is crucial for municipalities that require consistent data regardless of traffic patterns.The 3D LCMS-2 is customized to agency-specific pavement textures and lighting conditions,with automated overrides to handle temporary variations like damp surfaces or surface debris, ensuring objective and repeatable crack detection. High-resolution, GPS-tagged 3600 imagery is collected using the Ladybug 5+ camera, offering clear, geolocated visuals of the full right-of-way(ROW),which can be used to extract visible roadside assets either during the project or post-delivery.The Distance Measuring Instrument(DMI)that tracks distance is maintained by a high-resolution 5,000-count-per-revolution wheel encoder and inertial navigation system (INS), ensuring data precision even in areas with poor GPS reception.Together,these systems provide agencies with highly accurate condition data and ROW imagery that support both pavement management and future asset inventory efforts. 9 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Our equipment fully meets all standards outlined in the RFP and can deliver the data in PAVER. rllu 3D Laser Crack Measurement System (LCMS)with SmartSync Optimization! I A key IMS differentiator is the customization of crack detection settings for each pavement surface type within the client's road network. Unlike other providers that apply one-size-fits-all settings, IMS uses our proprietary ConnectIm software and SmartSync technology to optimize detection based on pavement texture, brightness, color, condition, and more. SmartSync allows us to fine-tune detection parameters dynamically during data SMAR SYN collection, enabling superior crack detection accuracy from the first pass!This significantly reduces the time needed for manual correction and post- processing while minimizing the quality control burden. Detection is fully automated and performed in-house to eliminate the subjectivity often introduced by third-party editors.The result is highly repeatable, consistent, and objective pavement condition data essential for reliable pavement management and forecasting. 511111 Deliverables • Geo-referenced pavement-oriented digital imagery of all City-maintained roads • High-fidelity LCMS data used for distress quantification and PCI scoring Sampling unit documentation for each roadway segment, consistent with ASTM D6433 and ASTM E3303 inspection standards To meet the City of Orlando's objective of capturing pavement condition data across multiple surface types, IMS will deploy a combination of advanced technologies and industry-standard methodologies. Our approach is designed to collect highly detailed, objective, and repeatable pavement condition data across asphalt(AC), portland cement concrete(PCC), and brick surface roadways. Asphalt and PCC Roadways I IMS will collect high-resolution 3D pavement surface data using our IrisPRO Pave, equipped with LCMS-2 sensors that record all major pavement distresses, including cracking, rutting, raveling, patching, and faulting, al/in real time. Our system delivers data fully compliant with both ASTM D6433 and the newly adopted ASTM E3303 standards. IMS's proprietary Drive TM platform synchronizes raw data to our secure servers daily, supporting real- time tracking, built-in QA, and progress transparency for City staff. Will, ASTM E3303- Objective Surface Metrics...finally! I IMS is a leading contributor to the new ASTM E3303 standard (the Standard Practice for Generating Pavement Surface Cracking Indices from Digital Images),which moves the industry beyond subjective crack identification toward quantifiable, repeatable pavement surface metrics. With IMS there is no need to choose-we deliver both D6433 and E3303 metrics as standard on all projects. IMS engineers served on the ASTM E17 committee to co-develop this standard with input from public agencies and engineering peers.This breakthrough allows agencies to make smarter, data- driven pavement decisions with confidence, and IMS is ready to deliver this next-generation capability 10 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc to your network today!Traditional distress protocols are based on descriptions of crack types and severities that can be understood by human raters,whereas E3303 builds cracking definitions from fundamental properties that can be measured.The E3303 metrics are: 01 Crack length I non Pavement Surface Cracking Metric(PSCM) Crack width w G Pavement Surface Cracking Index(PSCI) Crack density p These metrics can be readily calculated for each "tile"along the lane collected.The tiles are formed by an intersection between five road zones and 2-m (or 6-ft) intervals along the road (illustrated in the image). �1 I i I Unlike manual surveys,the major advantage of E3303 metrics is that they are physically meaningful, consistent, objective, and machine verifiable. Crack density is the length of cracking per unit area, and PSCM is the percentage of open pavement within a defined area.These metrics can be collected accurately and repeatably by the IrisPRO Pave and have been proven through extensive studies on multiple projects. For example,for Delaware DOT,the client defined 20 control sites covering all pavement types and conditions across their network.We collected 10 runs of each site, every month for five months.The crack detection capability is fully automated in our Connect software. The following charts show the best and worst results from these control sites.The cracking condition index, PSCI, shows extraordinary repeatability compared to semi-automated methods and manual surveys. The standard deviation is only 0.44 points in the best case and 1.85 points in the worst case, and the coefficients of variation are 0.5% and 2.3%, respectively. This unmatched repeatability and objectivity in data quality means pavement deterioration trends can be more accurately modeled from the data.This enables the City to optimize maintenance treatments, budgets, and lifecycle planning with greater confidence. 11 City of Orlando FL RFP25'0180 | Pavement Management System ' POWERED o, ]CC PSCI-Philadelphia Pike 900 600 0. 500 m7 44 40.0 0.570/6 30.0 MO 10,0 00 April May June July August 100.0 90.0 80.0 MO 2.30/6 Mo 0,0 April May June July August IMS is proud to be an industry leader in the development and implementation of the new ASTK8E33D3 methodology and is eager to bring it tm our clients at no additional cost! 51�1111, Brick Roadways- PASEN-Bmsad Model | For brick-surfaced streets, |MS fully supports the development of a custom model based on the PASER method. Our team will focus the assessment on distortion-related distresses (e.g, settlement, heaving, and surface deformation), as well as patching activity. Cracking-related distresses'which do not apply to brick surfaces,will be excluded. The model will produce a condition index for each brick road segment, which will then be reviewed collaboratively with City staff. This allows for the integration of expert input alongside objective metrics to ensure accuracy and alignment with City expectations. 311111, Deliverables w A computerized Pavement Management report that lists the PCI score for each road segment in the database, sorted by surface type, condition, or geographic area as requested. w Brick road condition scores using the PASER-based model, ready for City review. w All raw and processed data will be delivered in formats compatible with the [it 's PAVER system and future pavement planning efforts. City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc I.... Ik 5w Ifs v im e it i t I1......e ir...1 't Ih a in d W 6 d.t Ih 11" et e it it rn ii in t.:iii O in IMS will determine the pavement length and width of every City-maintained roadway segment from aerial images to ensure maximum accuracy. Pavement area measurements are critically important for treatment cost calculation and pavement management optimization. In alignment with the City of Orlando's stated objectives, IMS will: Measure the nominal length and width of each segment in the pavement management network; this will include the measurement of the bulb radius for cul-de-sacs for accurate area measurements Identify and document any significant width changes, including turning lanes, intersection widening, and curb return radius areas Provide data suitable for both systemwide surface area calculations and detailed, location- specific analyses used in project-level planning , ' � ✓flr/ r / r' r rfi�✓ � n � � �ff i r� r� , r i,, ,�F; r� !1 l y� �l�r/ r r���I ra /%%/��/��%�'�' I➢1���%%,�i � i i i r l .,,.7��,�,,,:, ... dc✓oGrp/rr�a�a r � 5,,, r 4 4n'�1�� i Each road segment's measured values will be compared against the City's existing GIS network as part of a cross-verification process. Discrepancies will be flagged and reconciled collaboratively with City staff, improving the accuracy of the City's base data.This practice, proven in recent work for several Florida counties and municipalities, has helped Florida agencies correct outdated mapping and more accurately estimate rehabilitation quantities and budgeting needs. ul^1I^ Accurate Measurement of Pavement Geometry) IMS's process ensures 100% lane coverage with repeatable, objective measurements: Full-lane width measurements Locations of geometric transitions(e.g., lane tapers, intersections, and edge flares) Width changes associated with operational features like turn bays and auxiliary lanes p,1l1!91^ Deliverables I IMS will deliver: A PMS database containing the nominal width of each road segment in the network A detailed spatial database indicating all roadway widths, including: 13 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc o Calculated pavement area o Locations of width changes o Dimensions of curb returns and intersection expansions o Attributes linked directly to the City's GIS network By combining state-of-the-art mobile sensing equipment with Florida-tested methodologies, IMS ensures that the City of Orlando receives highly accurate and actionable roadway geometry data, directly supporting pavement planning, cost estimating, and project prioritization across the network. Fask a 11' r OMe Geo IfR fir in c II'D i ii t I II Ilinnages Accurate and high-resolution digital imagery is a vital asset for visual validation of pavement conditions, asset inventory, and long-term roadway management. IMS will deliver geo-referenced imagery that is not only spatially precise but also highly usable within the City's Pavement Management Database. :51l1111, Digital Imaging Technology I IMS deploys the Ladybug5+spherical 3600 camera, mounted securely to the roof of each IrisPRO Pave using a custom-designed steady mount. Unlike traditional video systems that operate on fixed time intervals, our imaging system is distance-triggered, capturing images every 20 feet along the network.This ensures consistent and uniform image spacing, aligned to each roadway segment. Image capture is tightly integrated with our IrisPRO Pave hardware,which records the precise GPS location and exact moment of shutter release.The Ladybug5+ uses the advanced Sony Pregius sensor, delivering superior dynamic range and exceptional image clarity even at driving speeds and in variable lighting conditions, ideal for Florida's urban corridors. Captured images support full 3600 field-of-view and enable flexible post-processing. City staff can extract custom angles or zoom into specific right-of-way features using our ConnectTM software, eliminating the need for multiple calibrated cameras and simplifying the review process. !111^ Image Capture and Configuration I IMS will collect both forward-facing and spherical right- of-way imagery in high resolution (6000 x 2000 pixels planned forward FOV). Each image is: Geo-referenced with sub-meter accuracy Uniquely named and indexed by road segment ID Linked directly to the City's Pavement Management Database for sequential viewing For segments where data is collected manually(e.g.,where vehicle access is not possible), IMS will also provide GPS-tagged photographs of representative pavement distresses to support PCI scoring in accordance with ASTM standards.This system is widely used across our Florida projects and offers unmatched flexibility for municipal engineering teams. 14 City of Orlando FL RFP25-0780 I Pavement Management System 0114S POWERED BY ICC I irk / r Right-FOVS0 Z+45 f O.m r r 4 r I' Right-FOV50 Z+90 Y-5 Unlimited capability to select camera angles and zoom perspectives r� VUfP� i I � u irirr fir' id�� Left:LCMS-2 distress imaging vs. GoPro imaging. Right: Wide-angle ROW imagery from Ladybug camera in Connect The images show two different views for the forward and right views extracted from the Ladybug 5+ camera. Note the image labels to appreciate the subtle adjustments we have available for x-axis or y-axis rotations, and the image positioned at 90 degrees to the right to capture the view down the intersecting street. It is also possible to extract single wide-angle images from this camera, as shown in the image in the ConnectT"' software. 15 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc 51) Inform Advanced-Data Visualization and Imaging Tools I HD 360°imagery is included in all IMS pavement assessments as a standard deliverable.These images are tightly integrated with geospatial data, providing a powerful visual reference for planning, inspection, and validation. As an added value, IMS will provide City staff with 1 yearof Lee access to a consolidated, shared instance of Infornl our secure, browser-based, cloud-hosted dashboard that enables: Map-based visualization of PCI scores, distress metrics, and 360' imagery �n Filtering and querying by condition, location, or segment �. Exportable summary tables and GIS-compatible files Easy sharing across departments and stakeholders •- ®•.. ®- • ®• •. • •- ®- . • • • . . • • InformTM is already in use at several state DOTS, counties, and municipalities across the U.S., and we are excited to offer the City of Orlando this intuitive, powerful tool to enhance asset management and planning. 3111 Deliverables Sequential,geo-referenced digital images QPG)with approved clarity and resolution. Forward-facing images with 75' FOV and spherical right-of-way captures available for flexible post-analysis. Image sets uniquely named and linked to corresponding road segments. Integrated image access within the Pavement Management Database, allowing for easy visual review of conditions in sequential order. GPS-tagged photographs of distress locations for any manually rated segments. By leveraging leading-edge camera technology, precise GPS synchronization, and flexible visualization tools, IMS ensures Orlando receives high-value visual data, empowering staff to validate pavement conditions, conduct audits, and inform asset planning decisions with confidence. Phase 2 F a S Ik '7, II:::) Il ii v iry of IP C 11 II::)a t In Phase 2, IMS will finalize the pavement condition dataset, generate Pavement Condition Index (PCI)values in accordance with ASTM D6433 and E3303, and ensure seamless integration into the City's Pavement Management System.All processed data will be thoroughly quality-controlled and formatted for full compatibility with the City's existing platforms, including PAVER 7.1, Cityworks, and Cartegraph. 16 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc To support the City's long-term asset management objectives, IMS provides two service options: (1) full PAVER system updates and support and (2) optional software alternatives that expand decision- support capabilities. Our ability to support multiple platforms offers the City flexibility without compromising data accuracy, usability, or continuity. PAVER System Updates and Pavement Management Plan Execution IMS is fully prepared to manage and update the city's PAVER system as an integral component of our pavement management services. Upon project initiation,we will work with City staff to incorporate the 2025 Resurfacing Program and historical paving data into PAVER. We are experienced in operating within the PAVER system to handle all aspects of pavement management activities, ensuring that all data is up-to-date and reflective of current and planned infrastructure changes. Should the city choose to adopt a different system in the future,we are equally capable of integrating and managing pavement data within any alternative systems, dedicating our efforts to unified system transition and integration. Our commitment extends to providing a comprehensive service that encompasses all facets of pavement management,thereby enhancing the city's planning and execution capabilities within the PAVER framework. 1111) Optional Alternatives As requested, IMS also presents two vetted alternatives to the PAVER system: Decision Optimization Technology(DOT) Software and CityLogix(formerly StreetLogix).These options offer various levels of customization, modeling depth, and ease of use. Both systems are web-based and meet or exceed the functional specifications outlined in the RFP. Optional system setup, integration, and licensing costs are not included in our base fee and would only be incurred upon the City's request. Both software systems meet/exceed the capabilities outlined in the RFP. We have established relationships with both vendors and would work closely with either team to successfully implement the chosen software. Comparison points are as follows. Feature DOT Software CityLogix ............................................................................................................................................................:......................................................................................................................:................................................................................................ Web-Based Interface Yes Yes ............................... ....User Learning...Curve........................................................................Moderate.................................................................................Ea.SY........................................................... Flexibility&Customization High Low ...........:...................................................................................................................................................................................................................... Implementation Time 10-16 Weeks 4-6 Weeks ............................................................................................................................................................:......................................................................................................................:................................................................................................ Very flexible;ASTM D6433, Distress Types ASTM D6433 ASTM E3303, LTPP, etc. ...................................................................................................................................................................................................................... Condition Indices Very flexible; PCI, PSCI, PCR, PCI only PAVER, plus custom indices ................................................................................................ Deterioration Models Advanced (supports metric- Basic(PCI only) level deterioration) ............................................................................................................................................................:...................................................................................................................................................................................................................... Deterioration Curve Families Yes No ..............................................................................................................................:................................................................................................ Flexible Treatment Types and Costs Yes Yes ....................................................................................................................._................................................................................................. Treatment Mapping to Condition Distress level mapping PCI score ranges only Treatment Impacts(Score Resets) Advanced Basic ............................................................................................................................................................:......................................................................................................................:................................................................................................ Decision Trees Customizable,Advanced Customizable, Basic ...................................................................................................................................................................................................................................................................................:.................................................................. 17 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Our team is experienced in formatting and delivering data for seamless input into any pavement management software selected by the city.We have successfully integrated with nearly every third-party PMS on the market and tailor our formatting and QA/QC processes to align with each system's specifications. This ensures compatibility, minimizes manual adjustments, and supports a smooth transition for system users. Costs for handling of historic data are included in our price proposal. The same team responsible for collecting, processing, and validating the data will also lead the integration into the city's chosen pavement management system.This continuity ensures deep familiarity with the dataset, reduces handoff errors, and allows for faster, more accurate formatting tailored to the software's requirements. It is a streamlined approach that enhances both efficiency and data integrity. IMS will work closely with the City's selected software vendor to integrate survey data and migrate historical data. Our team has successfully integrated and migrated data into nearly every third-party pavement management system currently on the market.We understand the nuances of legacy datasets and ensure a smooth, accurate transition that preserves data integrity and maximizes long-term usability. 1111�1111 Deliverables I To meet the City's stated deliverables, IMS will provide: • A formatted and quality-controlled pavement condition dataset, ready for upload to the City's internal network. • Drives containing all collected imagery, PCI scores, GIS files, and supporting data outputs. Verified compatibility with PAVER 7.1, Cityworks, Cartegraph, or other approved PMS platforms. Support for importation of all data into the selected system, with additional consultation available for setup and configuration. Whether continuing with PAVER or exploring enhanced alternatives, IMS offers the expertise, flexibility, and systems knowledge to support a smooth and successful deployment of the City's PMS. I aslk ' II iri f it s t in,A C t u ire Ifs Ip O in aind F e irn Ip II t e IMS will develop a comprehensive Infrastructure Condition Report for the City of Orlando that summarizes the condition of the roadway network, documents all work completed during the project, and offers data-driven maintenance and rehabilitation strategies. This final report will serve as both a technical summary and a practical planning document that supports transparent, strategic decision-making by City staff and stakeholders. 3111 Final Infrastructure Report I The final report will: Document the Full Project Scope: Including data collection methods, survey coverage, equipment used (e.g., IrisPRO Pave with LCMS-2 and Ladybug5+ imaging), analysis methodology, and software platforms utilized (e.g., Drive TM, ConnectTM, InformTM, and PAVER). Summarize Network Condition: Present current PCI scores, distress trends, and segment- level condition data using intuitive visuals like color-coded maps, PCI histograms, and pavement health curves. 18 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc • Highlight Key Findings: Identify high-risk or rapidly deteriorating segments, performance differences by functional class, and average PCI by district, neighborhood, or maintenance zone. • Provide Actionable Recommendations: Outline optimal treatment strategies for each pavement class, prioritizing preventive maintenance and preservation where feasible. Recommendations will align with the City's available budget,target service levels, and long- term performance goals. Deliverables include: • Network-Wide PCI Mapbook with color-coded conditions • Segment Rankings by PCI and risk level Recommended Treatments categorized by cost-effectiveness and lifecycle extension Six-Year Capital Improvement Forecasts with cost-benefit summaries Photos and Visual References to illustrate distress examples and key locations IMS has developed similar reports for Florida DOT and the City of Jacksonville,where our templates and visualizations were used to brief elected officials and support funding allocations. " Annual Pavement Report Template I To support ongoing use of the pavement management system, IMS will deliver a customizable Annual Pavement Report Template that allows City staff to: Document annual paving and maintenance activity Analyze treatment effectiveness and actual versus expected PCI gains Propose the next year's rehabilitation and preservation strategy Model the projected impact of proposed programs on the overall network condition 111111 Highlight major improvements, risks, and recommended funding priorities The template will be delivered in both Microsoft Word and PowerPoint formats, structured for internal staff use or presentation to senior leadership, elected officials, and the public. ^' Technical Support and Public Presentation Materials I To ensure successful implementation and long-term utility of the PMS tools, IMS will: Provide up to 24 hours of on-call support through to the end of 2025, including assistance with report customization, interpretation of condition data, or system queries. Work with City staff to prepare and format a presentation of key findings,tailored to senior management, Council members, or community stakeholders.This may include data visualizations, infographics, maps, and simple messaging that translates technical findings into accessible insights. 1111�1111 Deliverables Infrastructure Report summarizing project scope, condition data, findings, and recommendations. Annual Report Template for continued City use to plan and report on pavement activities. Presentation Support for City staff to brief senior officials or the public. 24 Hours of Pavement Management Database Support through December 2025. 19 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc IMS's infrastructure reporting framework ensures that the City will have not just high-quality data, but also the tools and guidance to interpret, present, and act on that information, supporting efficient,transparent, and forward-thinking pavement management decisions. i.... slk : GIS 11 i in Ikage IMS will ensure full integration of the Pavement Management Database with the City of Orlando's GIS system, enabling spatial visualization and analysis of pavement condition data across the network. Final datasets will be fully formatted to align with the City's ESRI GIS schema. IMS will deliver data in geodatabase or shapefile format, including: 111111 Linked imagery(forward and downward views) PCI scores and segment-level distress attributes • Unique identifiers matching the City's modified pavement centerline file • Field names and structure configured for direct use in existing GIS layers Our GIS specialists will conduct a detailed review of the City's pavement centerline file to ensure accurate matching and linkage.This includes checking for field consistency, spatial alignment, and segment integrity. Prior to final delivery, IMS will host a live screen-sharing session with City staff to verify schema compatibility, confirm successful linkage, and answer any technical questions. In accordance with the RFP, IMS will maintain the GIS linkage through the end of the 2025 calendar year.As new streets are added to the City's inventory or rehabilitation work is completed, IMS will update the linked GIS data as provided by City staff to ensure the database remains current and actionable. Deliverables Pavement Management Database linked to the City's GIS centerline file (geodatabase or shapefile format) Linked imagery, PCI, and distress attributes embedded within the GIS layer Documentation of GIS schema and linkage logic Live review session with City staff to validate data structure and handoff Ongoing support for GIS updates based on City-provided rehabilitation and inventory changes through 2025 Our GIS linkage services have been commended in municipal projects across North America for their accuracy, clarity, and ease of use. For Orlando,we will ensure a refined integration that enables the City to maximize the value of its pavement condition data within its existing spatial systems. Operating Policies IMS operates under a rigorous set of Standard Operating Procedures (SOPS)and a company-wide Data Quality Management Plan (DQMP),which collectively form the backbone of our quality, safety, and performance standards.These policies ensure that all data collection, processing, and reporting efforts are consistent, auditable, and aligned with both industry best practices and the specific needs of our clients, particularly in complex urban environments like the City of Orlando. 20 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Our SOPS cover every stage of the project lifecycle,from kickoff through final delivery, and are updated regularly to reflect changes in technology, regulations, and client feedback.All field operations follow documented safety and quality protocols,which include: • Compliance with OSHA and FDOT standards for workplace and roadway safety • Adherence to ASTM D6433 and E3303 protocols for pavement condition data collection and analysis Daily equipment checks and pre-deployment inspections for all IrisPRO Pave vehicles Routine field audits to verify adherence to collection methodology and safety standards Structured field crew debriefs, and safety briefings conducted weekly Data integrity checkpoints built into our Unify"' software suite to flag anomalies before processing IMS is also well-versed in Florida-specific operational requirements, including the need to coordinate fieldwork in urban, pedestrian-heavy, and high-traffic areas. For Orlando, this means tailoring our deployment schedule around school zones, downtown corridors, and city event calendars,while operating vehicles that are FDOT-compliant and equipped with full lighting and safety markings. Additionally, our quality management team conducts ongoing internal audits across all active projects.These audits assess field performance, data quality, and compliance with both project- specific and corporate standards, ensuring an elevated level of accountability across all IMS personnel. By upholding these operating policies, IMS is able to deliver pavement management solutions that are safe, consistent, and trusted. Training r r Staffing; IMS offers customized training sessions at project close-out or upon request.Training includes GIS navigation, PCI interpretation, and PMS update workflows. Our core team includes: Project Manager(Megan Ratliff): Full availability during kickoff and delivery, 50% during field execution Lead Engineer(Marcia) Mota): 70% dedication during technical phases QA Manager(Geoff Dew): 30% oversight on data quality Project Principal (Michael Nieminen): 10% leadership oversight All staff have completed training in OSHA safety, FDOT/ASTM standards, and GIS operations. IMS also provides cross-training between roles to ensure continuity under any circumstance. Urbanrvy Capability IMS brings decades of experience executing pavement condition surveys in complex urban environments across Florida, including Orlando itself,where our team (formerly DTS) performed a full citywide pavement assessment in 2022.This localized experience uniquely positions us to navigate the logistical,technical, and operational challenges inherent to dense, high-traffic areas. Urban pavement surveys demand more than just equipment,they require precise coordination, local awareness, and proven field strategies to minimize public disruption and ensure safety. IMS delivers on all fronts. Our Florida-registered IrisPRO Pave vehicles are designed for non-invasive data collection, allowing us to operate without the need for traffic control, lane closures, or police 21 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc escorts.This approach is especially valuable in busy corridors, school zones, and constrained downtown environments like those in Orlando. Our field staff are well-versed in the nuances of conducting work in municipal zones with pedestrian-heavy intersections, irregular street geometries, and diverse pavement types. Each operator undergoes continuous training on operating in live traffic, urban navigation, and context- sensitive data capture techniques. In preparation for surveys,we also configure our systems using Florida-specific GIS schemas and attribution formats, reducing manual adjustments, and enabling faster turnaround.Through prior projects,we have developed protocols for routing optimization, segment prioritization, and interdepartmental coordination, ensuring that city stakeholders stay informed and operations remain smooth.Whether in the heart of downtown Orlando or in outlying neighborhoods, IMS's urban survey capability is proven, scalable, and tailored to meet the City's expectations for high- quality, minimally disruptive pavement data collection. Co n d Li !I o in Our Operating Plan embodies our proven, city-focused approach to pavement condition assessment, refined through decades of work in Florida's demanding urban environments. Backed by local expertise, industry-leading technology, and a commitment to quality and safety, IMS will deliver a data-driven solution that empowers the City of Orlando to make informed, cost-effective decisions. The result is a clearer picture of network health, a stronger foundation for capital planning, and a more resilient roadway system for years to come. 22 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc General Business Information Proposer: International Cybernetics Company, LP d/b/a IMS Infrastructure Management Services Address: 10630 75th Street, Largo, FL 33777 Office Phone: +1 (727) 547-0696 Website: Principal in Charge: Mr. Michael Nieminen, PE, P.Eng PIC Email: ir:irniioum�liir� ir� PIC Phone: +1 (727) 547-0696 x101 I1:3. F)iroposall Contact Person: Mr.Andrew Karasauskas, Client Services Manager Email:Arnd lK@ (.-.-iriis-.-c-o-il,y)- Phone: +1 (813)710-60S2 Role: Provide support related to this proposal (information or services) and client coordination C. 11:3 U i n S 11::::O Ir im Type: International (deliver equipment worldwide and services in the US and Canada). Legal Form of Business: Limited Partnership(LP) Year Established: 1975 State of Incorporation: Delaware II::)µ 11lir°OI OS Ir 11:3uShnesS International Cybernetics Company, LP (ICC) is d/b/a IMS Infrastructure Management Services (IMS). No, IMS is not a parent or subsidiary in a group of firms/agencies. 0 ff11C Location: 10630 75th Street, Largo, FL 33777 No. of Professional Staff: 82 II o Ondu tiling 1[.3u..uSiness ilia the State Of 11:::::IIOIrW IMS is licensed, permitted, and certified to conduct business in the state of Florida. See Appeindiix 113 11 Florida III incense for a copy of our license. 23 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc IMS brings over 50 years of verifiable experience delivering pavement management solutions to public agencies across the United States, Canada, and internationally.As both a pavement management service provider and an original equipment manufacturer, IMS uniquely combines technical insight with advanced technology development to deliver efficient, accurate, and actionable pavement condition data. Our parent company, International Cybernetics Company(ICC), has been a global leader in the design and manufacturing of pavement data collection equipment since 1975. Our innovative technologies, such as our IrisPRO, IrisPRO Pave, Safety Friction Testers (SFT), Sidewalk Surface Testers (SST), and SurPRO 5000,which delivers reference data with 99.9% repeatability and accuracy, are trusted by transportation agencies worldwide. In Florida, IMS has completed pavement condition surveys and provided pavement management support for numerous agencies, including the Florida Department of Transportation (FDOT), City of Tampa, City of Jacksonville, Sumter County, St. Lucie County, Hillsborough County,Volusia County, and Seminole County.With experienced Florida-based staff and subconsultants,we understand the operational needs, environmental challenges, and traffic conditions specific to Florida municipalities, ensuring minimal ramp-up time and seamless integration with agency workflows. Globally, ICC-IMS- built equipment is used by transportation agencies across the Americas, Europe,Asia,Africa, and the Middle East, and our services have been applied at state, provincial, and municipal levels, supporting data collection for well over 500,000 miles of roadway infrastructure. Our team has supported the successful integration of pavement condition data into a variety of asset management platforms, including PAVER, Cartegraph, Lucity, Cityworks, custom GIS-based systems, and more. Notably, IMS staff actively contribute to the advancement of industry standards.We played a key role in the development of the ASTM E3303 standard,which enhances and modernizes the legacy ASTM D6433 protocol, improving repeatability and accuracy in cracking data analysis and supporting more consistent pavement condition ratings across program years. Backed by this depth of expertise and continuous innovation, IMS consistently delivers high-quality, on-time, and cost- effective pavement management solutions that help agencies maximize funding impact and improve long-term infrastructure outcomes. Our statement of experience is supported by the references listed on the following page and uploaded into the portal as Attachment D-References. 113. II......Ost II:: Ushri ss IMS has not been terminated for cause by a governmental agency. 24 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc ATTACHMENT D-REFERENCES Proposer shall submit as a part of the Proposal package, a minimum of three (3)references. Additional reference may be provided in the format as set forth below. Project#1: Project Name: Hillsborough County,FL Type of Project/Service: Municipal Data Collection Project Address: 601 E. Kennedy Blvd, 22nd Floor, Tampa,FL 33602 Contracting Agency/Client: Hillsborough Count /Engineering and Operations Contact Name and Phone#: Kevin Trimble,Pavement Management Engineer, 813 678-7521 Contact Email Address and Fax#: trimblek.<�Lug <k��otttut LIic(n t1tA.( r- q.H rtul�rgcly��V �;fl]I ;(�v.u��:° Contract Amount: $ 935,949 Date Work Performed: 2024 Project#2• Project Name: Sumter County,FL Type of Project/Service: Pavement Management Services Address: 319 East Anderson Avenue, Bushnell,FL 33513 Contracting Agency/Client: Sumter County Public Works Contact Name and Phone#: Matthew Ta.dlock,Assistant PW Director, 352) 689-4400 Contact Email Address and Fax#: Contract Amount: $ 132,210 Date Work Performed: 2021-2022 Project#3: Project Name: Seminole County, FL Type of Project/Service: Roadway Data Collection Address: 1101 East Ist street, Sanford, FL 32771 Contracting Agency/Client: Seminole County Engineering Contact Name and Phone#: Michael Garcia,Program Manager II, 407 665-5673 Contact Email Address and Fax#: nji ;awn�J '( crnit olc,�;ognt �) v Contract Amount: $ 80,982 (multiple contracts Date Work Performed: 2024(year-by-year contract) performing portions of the coup Project#4• Project Name: City of Dallas,TX Type of Project/Service: Pavement Condition Survey Project Address: 320 E Jefferson Blvd, Room 307, Dallas, TX 75203 Contracting Agency/Client: City Engineering- Asset Management Contact Name and Phone#:Daryoush Mahjoob,P.E.,Eng.Program Admin-Asset Mgmt(1),(214)948- 4617 Contact Email Address and Fax#: lgl'ias.gov Contract Amount: $ 799,307 Date Work Performed: 2025 Project#5: Project Name: Volusia County,FL Type of Project/Service: Pavement Condition Survey, Software, and Services Address: 123 West Indiana Avenue, DeLand,FL 32720 Contracting Agency/Client: Volusia County/Special Projects Contact Name and Phone#: Stephanie McClain, Special Projects Coordinator(incl. PMP), (386) 736- 5965 x123 Contact Email Address and Fax#: Contract Amount: $ 124,995 Date Work Performed: 2024, 2022, 2017 25 City of Orlando FL RFP25-0180 I Pavement Management System powEaEo BY .cc Assigned Management Team Experience IMS is pleased to present our highly qualified, local, Florida-based project team with expertise in pavement management, automated data collection, and GIS-integrated infrastructure analysis. Based in Largo, FL,we have decades of experience supporting agencies throughout the state! Our management team combines technical precision with proven project leadership, offering the City a seamless integration of experience, local knowledge, and innovative technology. Our leadership and technical professionals are uniquely equipped to deliver a successful project for the City of Orlando, combining accuracy,transparency, and a commitment to public service. Tallahassee 7acksonville Gainesville Palm C0 r. colms m III i F pm�TD�4�V�Au`&a�NAL POWERED BY Jc Orlando c.r u:i t,',r uc a,i xcc-iMs Largo Office r� Lake1'and Palm Bay Tampa FloridaFLORIDA Port St IwI � i � V V L Lucie R mi iG�cull Ei Attarnonte Springs,FL New Smyrna Beach,FL west Palm Apopka,FL forth Port,FL ape coral Beach Bradenton„FL Orlando,FL Coral Brevard County,FL Osceola County,FL _ Springs Citrus County,FL Palm Beach County,FL r Dania Peach,FL Pasco County,FL Mia Deerfield Beach,FL Pinettais County,FL % Dettona,FL Punta Gorda,FL Dorat,FL Sanford,FL Dunedin,FL Sebastian,FL Fernandina Beach,FL Se inote County,FL Ft Lauderdate,FL St,Lucie County,FL Hittsborough County,FL St.Petersburg,FL Homestead,FL Sumter County,FL Jacksonvitle,FL Tampa,FL Jupiter,FL Tequesta,FL Lakeland,FL Votusia County;FL Metbourne, FL City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc With deep roots in Florida and experience supporting municipal pavement programs across the state, this section provides a comprehensive overview of our management staffs qualifications, organized according to the RFP's subcategories (A)to (G). A. Project Tea 's Record of Successful Performance The proposed IMS project team has consistently delivered high-quality pavement management services with a focus on cost control, data integrity, and on-time delivery.The proposed project team brings extensive experience completing similar projects for municipalities and DOTs across the country, including right here in Florida,where urban, coastal, and climate-specific challenges have been successfully addressed. Relevant projects include: Hillsborough County, FL- Large-scale pavement data collection project, surveying 7,000 lane miles, delivering detailed, actionable condition data in PAVER, supporting strategic infrastructure planning and maintenance. Sumter County, FL- Modernized its pavement management program by implementing automated data collection and a GIS-integrated PMS, supporting data-driven maintenance and capital planning decisions. Seminole County, FL-Completed a high-resolution, lane-level pavement condition assessment for 521 centerline miles using IrisPRO Pave. IMS's Florida-based team delivered data tailored to local climate and operational conditions while minimizing traffic disruption. City of Dallas,TX- Ongoing citywide pavement and right-of-way asset survey across 6,000 miles, including sidewalks and curb infrastructure.Through phased delivery and close collaboration with City staff, IMS enables long-term planning with enhanced infrastructure insights • Volusia County, FL- Conducted full-service pavement condition surveys across 1,050 centerline miles using LCMS-2, integrated with the County's Lucity platform. IMS refined budget tools, GIS databases, and system settings to align with Volusia's evolving needs. • Florida Department of Transportation (FDOT)- Conducted statewide collection of pavement distress data covering 10,600 lane miles of road following the Department's FHWA-approved DQMP. Additionally, they own a fleet of equipment, including our IrisPRO Pave and Skid Friction Testers(SFT), along with the Connect software platform, which are used by FDOT in their pavement condition and safety programs. Tennessee Department of Transportation (TDOT)- In 2024, delivered a statewide pavement condition survey across 12,000 miles in just five weeks to meet HPMS reporting deadlines. Faced with imminent federal reporting deadlines, IMS mobilized five data collection vehicles and completed the project well ahead of the October 15 HPMS deadline. Our team overcame historical former vendor delays by leveraging advanced technologies, real-time tracking via our DriveTI platform, and a dedicated DQMP, ensuring on-time delivery of high-quality, standards-compliant data.This successful performance not only mitigated TDOT's funding risks but also demonstrated IMS's commitment to responsive service, technical excellence, and dependable project delivery. City of Orlando, FL- DTS (now IMS) Performed pavement condition surveys on over 1,000 centerline miles for use in PAVER, enabling the City to prioritize maintenance using consistent, high-quality data aligned with federal standards. 27 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Each of these projects demonstrates our team's ability to meet tight schedules while maintaining the highest standards of data quality, responsiveness, and reporting accuracy. More details on each project in section IF. Relevant Projects firoirn (Last IFive Years. B. Public Presentation Skills The IMS team brings a strong ability to communicate technical findings clearly and effectively to a variety of audiences. Proposed Project Manager Megan Ratliff recently finalized a pavement management project for Denison,TX, and presented the findings to City Council earlier this year, demonstrating her ability to translate technical results into actionable insights for elected officials and the public. Michael Nieminen, PE, P.Eng,the Project Principal, and Marcial Mota, Lead Project Engineer, are also accomplished public speakers.They have presented to countless transportation agencies throughout their careers. Most recently, Michael has presented at the 202S Road Profile Users' Group(RPUG) Conference in Dallas,TX, on emerging pavement data standards. Our team can effectively explain industry advancements to both technical and policy audiences alike. Additionally,the IMS team is experienced in preparing marketing materials for City staff briefings, community outreach, and stakeholder meetings, supporting successful infrastructure communication and transparency. C. Collaboration with City Staff IMS has a long-standing history of successful partnerships with government agencies at all levels, from local municipalities to state departments of transportation. Our team is experienced in adapting to unique needs, standards, and protocols of diverse agencies, including those in Florida. For example, our proprietary pavement data collection technologies, including equipment and software, are currently in use by the Florida Department of Transportation (FDOT), displaying our strong alignment with Florida's technical standards and operational expectations.These systems offer accurate, repeatable data collection and seamless integration into agency workflows.Through each engagement, IMS emphasizes collaborative planning,transparent communication, and a focus on long-term client goals. Our team takes pride in supporting cities with actionable data to guide infrastructure investment, budget allocation, and maintenance planning. For the City of Orlando, Megan Ratliff will serve as the primary liaison and Project Manager, responsible for day-to-day coordination, including field operations, data review, and deliverables. She will maintain consistent communication with City staff and ensure timely issue resolution throughout the project lifecycle. Megan is backed by an experienced team, including: Michael Nieminen, Project Principal - brings strategic oversight and national leadership in pavement data standards. Marcial Mota, Lead Project Engineer- ensures advanced structural analysis and technical integration of results. Geoff Dew, QA Manager-guarantees rigorous quality assurance and data reliability. Together, this team ensures that our work integrates effortlessly into the City of Orlando's workflows and supports its broader infrastructure goals. 28 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc D. SF 330 For Please see Appendix ID II SIF 330 for the requested full SF 330 form. E. Proposed rolal The IMS project team brings the expertise,technical depth, and experience necessary to fulfill the City of Orlando's goals for this Pavement Management System (PMS) initiative. Our team, of nearly 100 dedicated professionals, includes 11 engineers and 20 data and GIS technicians who specialize exclusively in pavement and right-of-way asset management. Many of our engineers and technicians are certified Pavement Condition Index(PCI) raters through the Orange County Transportation Authority's(OCTA) rigorous annual certification program, ensuring high standards in pavement condition assessments. Each team member has been carefully assigned to ensure comprehensive coverage of the City's requested services, including automated pavement condition data collection, PCI calculation, GIS integration, PMS implementation (PAVER-compatible or otherwise), and long-term strategic support. Our proposed personnel were selected based on their proven track records and specialized skills in pavement management,with each having contributed to similar projects across the country.All proposed staff will be available for ninety(90)days from the proposal due date, and should there be any changes in key personnel prior to award, IMS will promptly notify the City. III S Organizational Chart City Staff Michael Nieminen,PE,P.Eng .Y Megan Ratliff -NSl9PPC1RT SERVICES _N_____ —1 ,414541119141109W i Y.. Andrew Lois Somers 44arasauskas----------------------------- s YMR� Y+ IMarcial Mata Geoff D ....................................................... TECHNICAL RESOURCES ........................................................................ PROJECT ,Y /QC REVIEWERS 20 Full,firne Staff Char ulra Eidlzaarini,PhD 22 FUL-Thee Staff Chibuik LEGEND e Ggbo,PE 77 Adison Af115(.)17 HI(Jay C I Key Staff ANTHEM_ _ _________________ Authorized Representative/Point of Contact Sub-consultant 29 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc IlRolle & f Sl Olrisil iillffi See Appendix C II Resurnes for additional details about all proposed team members. Michael Nieminen, PE, P.Eng 1m°^11u1^ Project Principal Industry veteran, Michael Nieminen, has over 21 years of experience in pavement data collection, asset management, and technology development. He has managed and overseen projects ranging from statewide DOT pavement condition assessments for FDOT, NYSDOT, and ADOT to municipal projects for the City of Dallas and pilot initiatives for the City of Los Angeles. Moreover, Michael's involvement in ASTM International's Vehicle-Pavement Systems Committee(El7) has been instrumental in advancing industry standards by contributing his expertise in pavement evaluation. His leadership helped drive the development and approval of the E3303-21 standard,which leverages modern technologies to enhance the accuracy and repeatability of pavement condition surveys.The newASTM E3303 standard for cracking solves the year-to year repeatability problem,providing more reliable and consistent results for pavement management.This innovation ultimately improves data-driven decision-making and the long-term sustainability of pavement infrastructure. As Project Principal, Michael will oversee the successful delivery of all project components for the City's PMS update, including data collection, analysis, GIS integration, and reporting. He will serve as a strategic advisor to the City of Orlando, ensuring all efforts meet the highest standards of accuracy, efficiency, and transparency throughout the project. A Florida resident with a deep understanding of the state's transportation infrastructure, Michael brings more than two decades of national leadership in pavement condition assessment, ranging from statewide DOT programs to complex municipal systems across Florida and beyond. His local knowledge, combined with technical expertise,will ensure solutions that are aligned with Florida-specific standards and conditions, directly supporting Orlando's infrastructure planning,funding strategies, and maintenance prioritization goals. Megan Ratliff u^ Project Manager Megan Ratliff is a highly skilled pavement management professional with a strong technical foundation in pavement analysis and infrastructure assessment. She earned her master's degree in Civil and Environmental Engineering from Auburn � University, where her research at the National Center for Asphalt Technology focused on evaluating the structural performance of asphalt pavement test u sections at the renowned Test Track. With expertise in advanced pavement analysis and design tools such as WESLEA, MEPDG, PerRoad, KENPAVE, FlexPAVE, and Evercalc, Megan applies a data-driven approach to optimizing roadway maintenance strategies. As a Project Manager at IMS, Megan specializes in analyzing pavement condition survey data using Easy Street Analysis(ESA)and PAVER, developing tailored pavement management plans, and working closely with clients to understand their specific needs. She has successfully led pavement assessment projects for numerous municipalities, ensuring high-quality results through meticulous data analysis and quality control measures. Her experience includes working with municipalities such as Briton, SD; Camden, SC; Eagle County, CO; Greer, SC; McAlester, OK; Laramie,WY; 30 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Minnetonka, MN; Greenville County, SC; Powder Springs, CA; St. Louis County, MO; St. Lucie County, FL;Town of Eagle, CO; and Watertown, SD. For the City of Orlando, Megan will serve as the Project Manager responsible for the day-to-day coordination of all project activities. Her duties include managing field data collection, data analysis, QA/QC, and the development of project deliverables. Megan will act as the primary liaison with City staff, ensuring clear and consistent communication, progress tracking, and timely resolution of any issues. Her background in advanced pavement evaluation and PMS development, combined with strong presentation and stakeholder engagement skills, ensures that Orlando receives a high- quality, data-driven assessment aligned with its operational and planning objectives. arcial Mota 81u^?Ilu Lead Project Engineer Marcial Mota is an experienced pavement engineer with a specialized background ' in pavement management systems, GIS integration, and infrastructure data analysis. Holding Master's degrees in Civil Engineering with a focus on Transportation Systems and Water Resources Engineering from the University of Central Florida, Marcial has contributed to pavement management programs for a wide range of municipalities including Seminole and Hillsborough Counties in Florida,Wyandotte County in Kansas, and the Cities of Irvine, Moreno Valley, and Garden Grove in California. He combines technical pavement expertise with a systems-level understanding of public infrastructure and has a proven track record of implementing pavement management programs using industry-standard tools such as PAVER, StreetSaver, Cartegraph, Lucity and Easy Street Analysis (ESA), alongside GIS platforms including ArcGIS Pro and ArcMap. As a Project Engineer at IMS, Marcial plays a pivotal role in managing pavement condition analysis, quality assurance of technical deliverables, and integration of geospatial data into municipal asset systems. He performs detailed maintenance analyses, loads inspection data into PAVER databases, and provides training to local staff as required. Marcial's ability to bridge engineering principles with geospatial technology ensures municipalities receive accurate, actionable data that supports long- term pavement maintenance and improvement planning. His diverse project experience and collaborative approach make him a trusted resource for helping agencies leverage their GIS environments for smarter asset management. Geoff Dew 11111:1111, QA Manager Geoff Dew is a highly experienced data analysis manager with 18 years of expertise in pavement and asset data collection, processing, and quality assurance. As IMS's QA Manager, he leads the data processing team, ensuring that all collected roadway and asset data meet the highest standards of accuracy and reliability. His record includes overseeing the analysis of more than 500,000 miles of pavement data for 12 state DOTS and delivering over 3.5 million unique assets across 70 different asset types. Geoff's attention to detail and commitment to quality have been instrumental in developing project-specific manuals, refining data validation processes, and maintaining rigorous quality control measures across numerous large-scale infrastructure projects. Beyond data processing, Geoff plays a pivotal role in establishing and implementing Standard Operating Procedures(SOPS)and Data Quality Management Plans (DQMPs)at both the department and project levels. His ability to design efficient workflows and train staff on best practices ensures 31 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc seamless project execution. His experience spans a wide range of high-profile projects, including pavement condition assessments and asset management initiatives for major statewide DOTS such as Arizona, Delaware, and Wyoming. Geoff will oversee all quality assurance, data validation, and final data processing activities for the City of Orlando's pavement management project.With extensive experience managing pavement datasets for over a dozen state DOTS and hundreds of municipalities, Geoff is well-versed in developing SOPS, QA protocols, and custom workflows to maintain data integrity at every stage. His role ensures that all PCI calculations, GIS outputs, and PMS integrations are grounded in validated, high-confidence data, reinforcing IMS's commitment to delivering results that are both accurate and actionable. Technical Resources !m^'!i^ Expert Support Group vloo .\ IMS's Project Leadership Team will guide a skilled group of professional and technical support staff to ensure the successful execution of the project. Our IrisPRO Pave Field �r&4 Operators are expertly trained in advanced data collection technologies and have \-.. experience on diverse road networks across the U.S. and Canada.They adapt quickly to project needs, are proficient in system calibration and troubleshooting, and can identify and resolve issues that might affect the quality of collected data.The Assets &GIS Support Team is well-versed in Pavement Management Systems (PMS)and follows ASTM D6433 and E3303 protocols to ensure data consistency and reliability.This ensures all collected data meets requirements and integrates smoothly into the GIS for comprehensive analysis. Our Project Engineers and QC Reviewers oversee the entire project, ensuring rigorous quality control and validating data throughout the collection and processing stages.Their integrated approach guarantees IMS delivers precise, reliable, and actionable pavement assessments. 0 Minority Business Enterprise(MBE) I ANTHEM CE—Safety Focused, Mobility Driven Asa certified MBE and trusted local partner,ANTHEM Consulting ANTHE Engineers PLLC(hUr / /)will playa critical role in ensuring the quality and reliability of this project through independent Quality Assurance and Quality Control (QA/QC) services.With headquarters based in Orlando,ANTHEM brings unmatched familiarity with the City's infrastructure, as well as direct experience supporting major clients including the City of Orlando, FDOT, Florida's Turnpike Enterprise, Central Florida Expressway Authority, Orange County, Brightline Passenger Rail, and Osceola County, to name a few! Their team includes certified Florida Professional Engineers who are well-versed in state and municipal standards and are committed to verifying the accuracy, consistency, and integrity of pavement condition data.ANTHEM's rigorous QA/QC practices will serve as a foundational check on all deliverables, ensuring the data captured and analyzed by IMS adheres to the highest standards for precision, repeatability, and usefulness for long-term infrastructure planning. Like IMS,ANTHEM aligns closely with FDOT's core values: safety, innovation, inclusivity, creativity, honesty, integrity, and reliability, making them an ideal partner for delivering trustworthy, high- quality results for the City of Orlando. 32 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc F. Relevant Projects from Last Five Years Every year, IMS completes over 100 of these types of projects. In addition to detailed project experience/references provided, below is a partial project list of clients we have had the pleasure of partnering with over the last few years. Adams County, CO Fort Collins, CO Longmont, CO Pico Rivera, CA Addison, IL Fort Worth,TX Louisville, CO Pima County,AZ Albuquerque, NM Fountain Hills,AZ Lubbock,TX Pocatello, ID Allen,TX Fremont, IL Lynnwood, WA Port Arthur,TX Altamonte Springs, FL Frontenac, KS Madras, OR Port of San Diego, CA Anaheim, CA Garden Grove, CA Manhattan, KS Port Orange, FL Andover, KS Gilbert,AZ Mansfield,TX Porterville, CA Angelina County,TX Glendale,AZ Marana,AZ Powder Springs, GA Apopka, FL Glenview, IL Maricopa County,AZ Prescott,AZ Arapahoe County, CO Goodyear,AZ Marietta, GA Rapid City, SD Arcadia, CA Grain Valley, MO Marysville, WA Red Oak,TX Argyle,TX Greenville Co., SC Mason County, WA Riverside, CA Arizona DOT Greer, SC Mauldin, SC Roswell, GA Arlington Heights, IL Gurnee, IL Medford, OR Routt County, CO Arlington,TX Harrisburg, SD Melbourne, FL Salina, KS Arlington, WA Herriman, UT Mercer Island, WA San Luis Obispo, CA Auburn,WA Highland Park, IL Mill Creek, WA Sandy Springs, GA Aurora, CO Huntsville,TX Milton, GA Santee, CA Bainbridge Island, WA Independence, KY Minnehaha Co., SD Scottsdale,AZ Bayton,TX Independence, MO Mitchell, SD SeaTac,WA Beaumont,TX Irvine, CA Moore, OK Seattle,WA Bedford,TX Issaquah, WA Moorpark, CA Severance, CO Bellevue,WA Jackson County, MO Murphy,TX Shorewood, IL Branson, MO Jacksonville, FL Muskogee, OK Sioux Falls, SD Britton, SD Joplin, MO Natrona County,WY Spearfish, SD Brookings, SD Kelowna, BC Nevada, MO Sumter County, FL Carlsbad, NM Kingsbury Co., SD Newnan, GA Tampa, FL Carrollton,TX Kirksville, MO Norman, OK Tehama County, CA Carson City, NV La Plata County, CO North Kingstown, RI Valdosta, GA Cary, IL Lafayette, CO North Port, FL Victoria, BC Centennial, CO Lake County, CO Northbrook, IL Visalia, CA Creve Coeur, MO Lake County, SD Northglenn, CO Volusia County, FL Dallas,TX Lake Forest, CA Oconee County, GA Watertown, SD Delaware DOT Lake Forest, IL Ozark, MO Watkinsville, GA DeKalb, IL Lakeland, FL Parker, CO Waxahachie,TX Denton County,TX Lancaster,TX Pasadena, CA Weatherford,TX Denver, CO Lawton, OK Pasco County, FL Winnetka, IL Edmonds,WA Leawood, KS Pasco,WA Wyoming DOT Englewood, CO Lincoln Co., SD Paterson, NJ Yuma County, AZ Euless,TX Lone Tree, CO Peachtree City, GA Fontana, CA Long Beach, CA Peoria, AZ 33 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY Icc IdMs orou h County, FL 02024 Our team recently completed an extensive municipal data collection project for Hillsborough County, FL, encompassing an impressive 7,000 lane miles of roadway.This project underscored our commitment to delivering high-quality, detailed data to support the county's infrastructure management and planning efforts. Extensive Data Collection Over the course of the project, our team successfully captured comprehensive condition data across 7,000 lane miles, meticulously gathering key metrics essential for evaluating the structural integrity and maintenance needs of the county's extensive road network. Advanced Technology Implementation Utilizing state-of-the-art data collection technologies, IMS ensured that every mile of pavement was accurately assessed, providing Hillsborough County with reliable and actionable information. Delivery in PAVER All collected data was seamlessly integrated and delivered using the PAVER system, a specialized pavement management software.This format facilitates easy access, manipulation, and analysis of the data, enabling county engineers and planners to make informed decisions regarding pavement maintenance, rehabilitation, and investment priorities. Strategic Infrastructure Insights The data delivered provides Hillsborough County with a clear and comprehensive overview of their pavement conditions, serving as a crucial tool in planning future infrastructure projects and budget allocations effectively. This project not only demonstrates our ability to handle large-scale, complex data collection tasks but also our dedication to enhancing municipal infrastructure management through advanced technological solutions and precise data delivery. Contact Person Kevin Trimble, Engineering and Operations Telephone Number :(813)678-7521 .................................................................................................................................................................................................................................................................................................................................................................................................... Email Address a iiin lkall lky�l lk�pll_Il li pair Irn� a„u_irnd7 sir u tirii_irn_1Ik�ll licy���Ihcfl1 QV ire-_t �Y ��POISON, / � pp ii..,Will llg / � �yyaq�"s�$w�� IagEl, ✓ia��" a yyo�uu .; �.: � i ,,.':. 14%� ;�; .+�-• � ..» _...., ..® ., ghllllllllll�61 � :. *il° „k'.,,� .,...„,v;.,.;,,,,� i s%ir/,/,,, " 'bpi' ��r� era �. +{ i'.`i I�r w,r�k „�1:,� �� � "' �N,�011f�9�I�_ m rva 'w, `'f�✓ ���� � �' E( r- � a�n r�rrr��mw �� ,,....;, lrr �t�,. �� � ""»� �', ..".." � ��. ;.,,'r(r �,; r�✓ ,F�� � Jr�,,;,� � � 'y,� :,.� .g ;F � 16 11�„ r a City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Sumter County, FL 02024, 2021-2022 IMS performed comprehensive automated pavement data collection and Pavement Management System (PMS) update services for Sumter County, Florida.To improve the accuracy, consistency, and network-wide coverage of its pavement condition assessments,the County sought to transition from manual to automated data collection.This effort supported the County's long-term goal of data- driven decision-making for capital planning and maintenance prioritization. The project encompassed approximately 870 centerline miles r of a mixed functional classification roadway network. IMS " ' deployed its advanced IrisPRO Pave survey vehicle equipped with the LCMS-2 2D/3D imaging system, dual line-laser m profilers, right-of-way imaging with integrated GPS, and Distance Measurement Instrumentation (DMI). In addition, a Ladybug 5+360' camera captured panoramic right-of-way imagery,which included two perspective views to aid in post- processing and review. Using our proprietary Connect"' technology, IMS collected, ( processed, and delivered high-resolution condition data.This included pavement surface distresses, rutting, transverse profile, and roughness (measured as IRI).All condition data were georeferenced to the County's pavement segments and integrated into Sumter's GIS network. The reconciled pavement layer ensured consistency between condition data and the County's asset records. The project included updates to the County's PAVER database,which was enhanced with PCI values derived from the collected distress data. IMS developed a customized treatment prioritization tool using PCI and County-defined criteria, such as proximity to stormwater systems, schools, and emergency routes, to support strategic investment decisions.Additionally, a pavement marking inventory was created from right-of-way images, cataloging the location, type, and condition of markings in a GIS-enabled format for easy visualization and planning. IMS also collaborated with Sumter County to create a Data Quality Management Plan (DQMP) tailored to the County's needs, ensuring data integrity throughout collection and processing.All imagery and condition data were delivered via Connect"', giving the County a user-friendly platform to view and interact with the information. This project provided Sumter County with an accurate, GIS-integrated, and customized pavement management dataset that significantly enhances its ability to plan and prioritize roadway improvements. By leveraging IMS's automated technologies and decision-support tools,the County is now equipped with a future-ready framework for managing its road network more effectively, reducing uncertainty, improving transparency, and optimizing the use of public funds for both short- and long-term infrastructure planning. Contact Person Matthew Tadlock,Assistant Director of Public Works Telephone Number (352)689-4400 ..................�................... ............................... Email Address Matthew.II a�� ---------------- Throughout this project, the IMS team has provided Sumter County with exceptional client service. We especially appreciate their commitment to timely data collection, transparent communication, and high-quality data deliveries. It is without reservation that I recommend this team " -Steven Cohoon, (former)Assistant Director-Planning and Design, Public Works 35 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Seminde County, FL 2025, 2024 IMS was selected to perform a comprehensive roadway condition assessment for approximately 521 centerline miles of Seminole County-maintained roadways. This project utilized our cutting-edge IrisPRO Pave system, an advanced pavement data collection solution designed to capture continuous, high-resolution surface condition data, including cracking, rutting, roughness, and imagery, in a fully automated, lane-level format. The data collection effort was tailored to meet the County's goals for maintaining a safe, efficient, and data-driven roadway network.All roadway segments were evaluated under live traffic conditions, ensuring minimal disruption to the traveling public while maximizing network coverage and data integrity. With IMS's Florida-based operations located in nearby Largo, our team brings a strong understanding of regional pavement behavior, climate impacts, and local maintenance practices. Our close proximity also allowed for efficient mobilization and responsive support throughout the project.The results of this assessment empower Seminole County to make informed pavement management decisions, optimize capital planning, and extend the service life of its roadway assets while ensuring long-term cost savings and public satisfaction. Contact Person Michael Garcia, Program Manager II Telephone Number (407)665-5673 .......................................... ............................... Email Address it ai 4 �a eir oV M f � Y, wVl n �f „Jyw!�%y'fulJ�➢iVM�oym�umroi�qurw marNarmmU a awn o o r n ,a n¢�iman�,,.., waw..anrtmr City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc City ®f Dahs, TX OSince 2022 IMS is proudly serving as the prime consultant on a significant pavement condition survey project for the City of Dallas,with the 2025 contract cycle underway.This ambitious project involves a comprehensive ASTM D6433 & E3303 pavement condition survey across 6,000 miles of roadway. In addition to pavement analysis, the project includes the extraction of right-of-way(ROW) assets, focusing on sidewalks, curb &gutter, and curb ramps, enhancing urban infrastructure accuracy and management. True Partnership A key aspect of our successful partnership with Dallas is our close collaboration with city staff,which has allowed us to effectively break down the vast network into manageable segments.This strategic segmentation facilitates precise planning and execution, ensuring high- quality data collection and analysis tailored to meet the city's specific infrastructure needs. Repeat Engagements Building on the success of our initial project in 2022, our current work not only encompasses the elements of the previous survey but also the assessment of additional assets such as retaining walls and utility poles alongside sidewalks.This enhancement is poised to provide the city with even more detailed insights into its infrastructure, aiding in more strategic planning and maintenance. Contact Person :Ahmed Alqaisi, PE,Assistant City Engineer ....: ......... ......... Telephone Number 972-768-2233 .......................................... ............................... Email Address y ,( ,� ; :,Y IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII j I , �r '0 n a l r ✓�9Jj`l/�iYl�////%llff�i�)�(aiy;7row, rii rii ,,,,,,, „?', "' P//�dii/� r/iJlln✓✓4lltyfrf�%/ �Jl/I1U �rer�u,n „,✓�rii/��i , �/i/%%/ �,, nrl�aitr��l ��wA«�, �c�%�,�i � �!�kr City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Vdusua County, FL 0 2024, 2022, 2017 IMS was selected as the prime consultant by Volusia County to perform a comprehensive pavement condition assessment and management update across approximately 1,050 centerline miles of roadway.All services were completed in-house, showcasing IMS's end-to-end capabilities in data collection, system integration, and analysis. Using our IrisPRO Pave data collection system outfitted with advanced Laser Crack Measurement System 2 (LCMS-2)technology, IMS conducted a high-resolution linear pavement condition survey. Following data collection, our team configured and refined Lucity's pavement analysis intelligence over two full assessment cycles, tailoring the platform to the county's evolving needs. Updated budget forecasts and paving recommendations were generated in alignment with local best practices. Deliverables: • Pavement condition data integrated into Volusia County's Lucity software • Updated GIS databases with embedded, hyperlinked pavement imagery • Refined budgeting tools and maintenance planning insights Benefit to the County: Through this project, Volusia County gained an enhanced understanding of its roadway network condition, optimized its pavement management system, and received actionable, locally tailored recommendations to support data-driven decision-making.This effort ensures improved capital planning, maximized return on infrastructure investments, and extended pavement life through more strategic maintenance planning. Contact Person Stephanie McClain, Special Projects Coordinator(incl. PMP), Telephone Number :(386)736-5965 x123 .................. ............................................................................................................................................................................................................................................................................................................................................................................. Email Address ;irnc(;llalin@)vollu�a I / 1 i I �i/ /J / / of „ / i i i i i i i / i i i / / �i / i i i i I//i%/0����/�/��/iiii%iris% ��, � ✓�///�r ��� � �G�i�� �a City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Horn Department Of Tr ns rtatbn (FDOT) Services since 2019 Equipment since the 1990s Services- Statewide Pavement Condition Survey Our team supported the Florida Department ,, r - ; of Transportation (FDOT)through a large- scale, statewide pavement condition survey � a covering over 10,600 lane miles of non- interstate roadways.Working in partnership with ARA,we provided automated data collection services using our IrisPRO Pave data collection vehicle outfitted with a Laser Crack Measurement System (LCMS-2), inertial profiler, and high-resolution forward- U r facing imaging system.The data collected includes rut depth,faulting- percent cracking, � and International Roughness Index (IRI), and is processed and reported in compliance with the FHWA's Data Quality Management Plan (DQMP), HPMS Field Manual, and MAP-21 standards outlined in 23 CFR Part 490. Project Highlights: • Statewide coverage of the National Highway System (NHS) and HPMS segments • High-fidelity automated pavement condition data • Full compliance with federal and state data quality and reporting requirements • Proven experience supporting DOT workflows and pavement performance standards Equipment- FDOT-Owned Pavement Data Collection Technology As a long-standing technology partner, ICC-IMS has also equipped FDOT with a range of cutting-edge pavement evaluation technologies. FDOT owns and operates our IrisPRO Pave system, an advanced pavement data collection vehicle equipped with industry-leading sensors for surface distress, roughness, and geometric data collection. In addition, FDOT maintains a fleet of if'11� our Safety Friction Tester(SFT) equipment,which measures pavement friction using precision systems designed for repeatability and reliability under real-world conditions. Benefits to FDOT: • Access to the most advanced pavement assessment technologies • Ongoing support, calibration, and maintenance services from ICC-IMS • Seamless integration of equipment with statewide pavement management and safety initiatives Contact Person Mr. Charles Holzschuher, P.E., State Pavement Evaluation Engineer Telephone Number T (3S2) 9SS-6341 I C: (3S2) 231-5433 ......................................................................................................................:.............................................................................................................................................................................................................................................................................. Email Address �:Ilmgull :h« Ir��:rllz«a:ll� lrn ir('��ic:b�: �<. �. mill.u� 39 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY Icc Tennessee Department 0f TranspOrtation (TDOT) 2024 In August 2024,the Tennessee Department of Transportation (TDOT)engaged IMS for an urgent statewide pavement data collection effort across 12,000 miles of roads and ramps.With federal deadlines looming,TDOT needed a partner who could mobilize quickly and deliver accurate results. IMS deployed five IrisPRO Pave data collection vehicles and used its advanced Drive TM collection platform to complete the work in just five weeks, all while meeting AASHTO and ASTM standards. TDOT had previously struggled with slow vendor mobilization, putting reporting timelines and pavement asset management at risk. IMS overcame these challenges by quickly deploying a skilled team and advanced technology, including the LCMS-2 sensors and Ladybug 5+ camera, ensuring fast, accurate, and streamlined data collection. Our Drive TM-based collection platform enabled daily data synchronization, real-time tracking, and efficient coordination across the survey fleet.This minimized overlap, improved quality control, and supported continuous progress. IMS also developed a customized Data Quality Management Plan (DQMP), configured reporting tools, and established control sites to support TDOT's pavement management needs. IMS's rapid response helped TDOT meet its critical October 15 HPMS reporting deadline, avoiding delays and funding risks.The high-quality data was fully integrated into TDOT's Pavement Management System (PMS), supporting informed decision-making and strategic road maintenance planning. This project highlighted the strength of the TDOT-IMS partnership. Our ability to deliver under pressure provided immediate value while building a foundation for future collaboration. IMS brings not only advanced tools but a deep commitment to client success and problem-solving.The project also exemplified IMS's core value— Client First and Develop Expertise. Contact Person Chris Harris, P.E., Statewide Transportation Engineer Telephone Number :(615) 532-3453 .................. ............................................................................................................................................................................................................................................................................................................................................................................. Email Address t:Il�Iri1=:;.INI:�lrlrli:e �:lr wb�r all 111 4WD, / ......... r f aaaaaaa� / / / / / i / N ,n I / , J / t / Yb i nr- �� f R ml�!✓„ xi� k �� y ✓��� 1!�lv r µ�/ N +I '�� V"' III � ,�u? �7 li 'r I / a P'�� mtl "fib,.✓J„ �i�'d,d pf;��l� /�i %fie ��lii/d���, ,.� ,.Y ,'a'"^ N nq n..,,m, �. �. 's�'�Vc 7r�:w...iN� r �NI �'«,»�n � ,�.s 2r r i / /1 � City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY Icc City Of Odando, FL 2022 Data Transfer Solutions (DTS), now part of ICC-IMS, completed a comprehensive pavement condition assessment for the City of Orlando to support and update the City's existing Pavement Management Plan (PMP). Covering approximately 1,008 centerline miles,the survey included automated mobile data collection for 987 miles using DTS's advanced Mobile Asset Collection (MAC)vehicles. High- resolution pavement and right-of-way imagery, georeferenced with sub-meter accuracy,was gathered safely at posted speeds using an array of precision sensors, including lasers, GPS, IMUs, and high-definition cameras. The project employed the ASTM D6433 to calculate the Pavement Condition Index(PCI)for each segment,with data formatted for integration into the City's PAVER Pavement Management System. DTS also measured the International Roughness Index(IRI)and developed multiple maintenance and budget scenarios within VUEWorks AMS, including a five-year"maintain"scenario to preserve the current network condition and a "worst-first"scenario aligned with existing budget allocations. Key components of the project included quality-controlled sampling based on a 95% confidence level, systematic distress identification using EarthShaperT11 spatial analysis software, and a comprehensive distress inventory across asphalt, concrete, brick, and unsurfaced roads. PCI and IRI data were post-processed, reviewed, and delivered in a geodatabase compatible with ESRI and PAVER, ensuring seamless integration with the City's asset management workflows. By leveraging industry-standard methods and automated collection technology, this project provided Orlando with a defensible, data-driven foundation for long-term pavement planning, performance modeling, and maintenance decision-making. Contact Person Howard Elkin, Division Manager Telephone Number :(407)246-.2289 ..................................................................................................................................................................................................................................................................................................................................................................................................... Email Addressh��v���ir__ a llll<_iiirm__, irlli _ r �%/r / c / ' OIY411M�11�1 �10 r, um Mu�iai J City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc G. Expertise and Public Participation IMS offers a blend of deep technical expertise and proactive public engagement to ensure community trust and successful project outcomes. x lP e r t i s e International Cybernetics Company, LP(ICC)and Infrastructure Management Services(IMS) have been industry leaders in pavement management, data collection, and infrastructure solutions for five decades!Established in 1975, ICC has been at the forefront of pavement data collection equipment manufacturing and software development,while IMS has built a strong reputation for providing expert consulting services, pavement assessments, and data-driven infrastructure management strategies. In 2022, ICC and IMS joined forces to redefine the pavement management industry, creating a seamless, end-to-end service model that integrates state-of-the-art equipment, software, and consulting expertise to provide agencies with accurate, actionable pavement data. IMS is based in Largo, Florida, and we have over 90 employees located across the country. 51111^ Areas of Specialization IMS is experienced and specializes in comprehensive pavement management solutions, offering a full suite of services that cover every stage of the pavement lifecycle. Our expertise includes: • Automated and semi-automated pavement condition assessments using industry- leading sensors and imaging technology. • Non-destructive pavement testing and analysis, including roughness(I RI), rut depth, faulting, and distress analysis per ASTM and AASHTO standards. • Fast Falling Weight Deflectometer(FastFWD)structural testing to assess pavement load-bearing capacity, identify subsurface weaknesses, and optimize rehabilitation strategies—ensuring cost-effective, long-term pavement performance. Pavement management system (PMS) implementation and training tailored to municipal and DOT needs. Pavement management plan development and presentation for data-driven decision- making. Data Quality Confidence-As a key sub-consultant, local to Orlando and a certified MBE,ANTHEM CE will perform independent quality control (QC) checks of the pavement condition data through in- person field verification.Their local team will provide an additional layer of assurance by manually validating selected pavement segments during each data collection cycle, enhancing confidence in the accuracy and reliability of the final dataset. Beyond pavement management, IMS also provides: Right-of-Way(ROW)asset inventories utilizing 3600 imagery and mobile LiDAR. Sidewalk and Americans with Disabilities Act(ADA) compliance surveys to support accessibility initiatives. Advanced data visualization services using GIS-based dashboards, StoryMaps, and web applications for intuitive, interactive data interpretation. 42 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Depth of Knowledge At IMS, we believe that high-quality pavement data is the foundation for informed infrastructure decisions. Our approach is centered around precision, reliability, and efficiency. By leveraging innovative technology and a rigorous quality control process,we provide clients with the data they need to maximize roadway performance and optimize maintenance budgets.We can meet any pavement-related challenges your agency may face. We control every aspect of the pavement management process, from data collection and processing to analysis and software integration, we ensure unmatched precision and reliability in pavement assessments.This comprehensive oversight allows us to deliver consistent, repeatable, and high-quality data, empowering agencies to make strategic, data-driven infrastructure decisions with confidence. Over the past five years, IMS has invested more than $5 million in enhancing our UnifyTm software suite, reinforcing our leadership in fully integrated pavement management solutions. Our advanced systems-combined with our rigorous approach to quality control (QC)-empower us to generate unparalleled data quality while setting the industry benchmark for the fastest turnaround time. These advancements ensure that we not only meet but exceed industry standards for accuracy, efficiency, and cost-effectiveness. Long-Standing Industry Presence IMS has been a trusted name in pavement management for 50 years, working with municipalities, counties, and state DOTs across North America. Our long-standing presence in the industry is a testament to our expertise, reliability, and commitment to innovation. Our project portfolio spans thousands of successful pavement condition assessments, helping agencies maximize infrastructure funding and extend the lifespan of their road networks. ^irtifiicaflo s aired II......iic e in Siiir1 Our IrisPRO Pave automated data collection vehicles and Cectificateof Completion team of professionals maintain all necessary licenses and certifications required to perform pavement condition 4scarAram7n6 hiternancn'atC)bern`n°g 4hi.cl 't�ihni ihrl inrud d 1 ii Tri.:ful I"I 1h,+ assessments in accordance with industry standards. Our operator Certification for Inertial Profilers fleet of vehicles undergoes annual certification at ByN(ATUA°bU,.. wo Apn17,2025 independent, national) recognized certification tracks P Y g r �, such as the National Center for Asphalt Technology (NCAT),the International Center for Aggregate „ Research and Testing(ICART), and the Texas A&M 1NCAT Transportation Institute(TTI). Eel Our profiling equipment and operators adhere to rigorous industry standards,with profile accuracy and repeatability consistently exceeding performance benchmarks. Profile measurements are assessed using ASTM E950 and AASHTO R56 guidelines, ensuring compliance with established protocols for longitudinal surface profiling. Our equipment routinely achieves cross-correlation scores of 0.96 and above, demonstrating high reliability and consistency in data collection.These superior results ensure minimal variation between repeat measurements, reducing discrepancies and enhancing the precision of pavement performance evaluations. 43 City of Orlando FL RFP25-0180 I Pavement Management System powEaEo BY .cc The repeatability of our profiling systems ensures that successive measurements taken on the same pavement section under similar conditions yield nearly identical results, a crucial factor in long-term pavement monitoring. Our accuracy is validated through independent verifications at NCAT,where our systems are benchmarked against reference devices to confirm measurement integrity. In preparation for upcoming projects, our IrisPRO Pave data collection vehicles are scheduled to participate in the NCAT certification track in Alabama, USA.As part of our commitment to maintaining the highest standards, ICC-IMS certifies its equipment and operators at NCAT annually. In addition to these certifications, our team includes licensed Professional Engineers (PEs) and pavement management specialists who hold relevant industry certifications, ensuring full compliance with the agency requirements. Our proposed Project Principal, Michael Nieminen, is a licensed Professional Engineer with over 21 years of experience in pavement data collection, asset management, and technology development. III U b II ii C Awareness and f;;;;;irn g a e i irn t Although our automated data collection process is non-invasive and does not require traffic control, we recognize the importance of proactive public outreach.To support the City of Orlando's communication efforts, IMS can provide tailored public information materials, such as a project overview, FAQ sheet, and photos of our survey vehicles,for use in City newsletters, social media, or the City's website.These materials are designed to inform residents, minimize inquiries, and build public trust in the City's proactive pavement management strategy. O inn iM U irn ii ty C O im i U ire i C ft rn and fs in l C ii 1p t i O limn Megan Ratliff,the proposed Project Manager, brings strong experience in community engagement. She recently completed a similar project in Denison,TX, where she not only managed the technical components of a recent project but also presented final findings to the City Council, demonstrating her ability to communicate complex data clearly. Megan will bring this same approach to Orlando,working closely with City staff to ensure residents and stakeholders are well- informed throughout the project. She is supported by a strong team of communicators and technical experts: Michael Nieminen, who frequently presents on industry standards and innovations Marcial Mota,who ensures technical integrity and can support technical briefings as needed Geoff Dew,whose QA role supports transparent and defensible data reporting. Together, our project team is well equipped to deliver accurate, actionable pavement data while helping the City maintain clear, constructive communication with the public. li I IN r , i iI ,/ INJ tl'WW �IIO�TfU� "/./�� Gii�✓��ii�G�OMM1 ( Q(fVN✓N�fiCliWi���i✓✓U✓ r., nMw"' ppq ��'y(N^Ir y I City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Financial Stability IMS proudly affirms its financial strength, long-term stability, and full capacity to successfully execute and maintain the proposed pavement management services throughout the term of the Contract. A. II::::::ii in in c i II Stireirigth acrid Capacity to II::) Il i v it Operating continuously since 1975, IMS has grown into one of the nation's leading providers of automated pavement data collection and management systems.This success has been built on a foundation of fiscal prudence, reliable performance, and long-term client partnerships. Given that ICC-IMS is also a recognized leader in pavement data equipment manufacturing, IMS benefits from shared financial resources, operational expertise, and institutional stability.This backing ensures that IMS is more than capable of delivering the proposed solution in alignment with the City of Orlando's technical and financial expectations. 311111 Key Strengths and Financial Assurances Robust Financial Resources- IMS maintains ample financial resources to support all project needs, including labor, specialized equipment,travel, and any required reimbursable allowances. Our financial stability guarantees that all labor, equipment, and associated costs are covered without compromise. In-House Capabilities-All core services, including data collection, GIS integration, and PCI calculation, are conducted in-house by IMS staff using company-owned vehicles and proprietary technology. This minimizes subcontractor dependence, enhances quality control, and eliminates added financial risks. Risk Mitigation -When subcontractors are engaged, as is the case with our local MBE partner for QA/QC support, IMS implements redundant systems and clear contingency plans to ensure uninterrupted progress and data integrity. Audited Financial Oversight- IMS undergoes annual financial reviews by a certified third-party accounting firm.These reviewed statements are available upon request and confirm our ongoing commitment to fiscal responsibility and transparency. Proven History of On-Time, On-Budget Performance- IMS has successfully delivered multi-million-dollar projects for state DOTS, counties, and cities across the U.S., often under stringent deadlines and complex scopes,without cost overruns or defaults. u1^11^ Capacity to Perform Work IMS has the staffing, technology, and infrastructure necessary to successfully complete this project on schedule and within budget. With a dedicated team of pavement engineers, certified data analysts, and field technicians, IMS is fully equipped to mobilize our IrisPRO Pave automated data collection vehicles to efficiently survey the City of Orlando's roadway network. Our fleet undergoes annual certification at independent testing facilities such as NCAT, (CART, and TTI, ensuring industry- leading accuracy and repeatability in pavement assessments. IMS operates a state-of-the-art data processing center,where our specialists analyze high-resolution imaging, automated distress detection results, and roadway profile data to generate highly detailed 45 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc pavement condition reports. Our proven quality control procedures, combined with our expertise in integrating pavement data into municipal GIS and Pavement Management Systems(PMS), ensure that the City will receive reliable, actionable insights to guide infrastructure planning. With proven experience working in Florida, IMS understands the local regulatory environment, climate impacts on pavement performance, and best practices for network-wide asset management. To further support the City's objectives, IMS has partnered with APTECH CE, a respected engineering firm with specialized expertise to provide independent QC through in-field verification of pavement conditions, offering a critical third-party perspective to validate collected data.This collaboration ensures a fully integrated and technically sound approach to the pavement assessment. By combining IMS's experienced staff, proven methodologies, and innovative technology with Aptech's local pavement expertise, our team is prepared to provide dedicated project management, responsive communication, and technical support to ensure a smooth project experience for the City of Orlando. II:: . S to t e irn e in t O If IN O IK in O w in II:::::i in a in c ii a II II im Ip O d i irn O in t S IMS affirms that there are no known financial issues that would impair our ability to provide, implement, or maintain the proposed pavement management system for the term of this Contract. Our continued reinvestment in equipment, staff, and technology illustrates our long-term financial health and dedication to service excellence. C. Statement On I::.3ainlkiruptdes IMS further affirms that we are not involved in any bankruptcy, reorganization, liquidation, or dissolution proceedings. No trustee or receiver has ever been appointed over any part of our operations under federal or state insolvency laws. The City of Orlando can have full confidence in IMS as a financially stable, experienced, and capable partner. Our strong financial footing, internal resources, and decades of operational excellence enable us to deliver not only high-quality pavement management solutions but also peace of mind throughout the contract term. Should the City require further documentation,we are prepared to promptly furnish references from our financial institution or provide reviewed financial statements to support this assertion. Litigation History IMS has not been involved in any litigation, arbitration, or mediation currently or within the last five(5)years where the amount in dispute exceeded $10,000. We also do not have any outstanding judgments pending against us. 46 City of Orlando FL III11 I,,,,�� ��� u�°iu RFP25-0180 ( Pavement Management System Will POWERED WN ICC Respondent's Certification - Attachment 47 E ATTACHMENT A PROPOSER'S CERTIFICATION FORM I have carefully examined the Request for Proposals and any other- documents accompanying or made a part of this Request for Proposals. I hereby propose to furnish the goods or services specified in the Request for Proposals at the prices or rates quoted in my Proposal, I agree that my Proposal will remain firm for a period of tip to one hundred eighty (180) days in order to allow the City adequate time to evaluate the Proposals. i I agree to abide by all conditions of this Proposal and understand that a background investigation may be conducted by the Orlando Police Department prior to award. I certify that all information contained in this Proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this Proposal on behalf of the Proposer as its act and deed and that the Proposer is ready,willing and able to perform if awarded the Contract, I certify,under oath,that this Proposal is made without prior understanding,agreement,connection, discussion, or collusion with any other person, firm or corporation submitting a Proposal for the same product or service. I further certify that no officer,employee or agent of the City of Orlando or of any other Proposer has a financial interest in this Proposal. I further certify that the -undersigned executed this Proposer's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so. International Cybernetics,LP d/b/a IMS Infrastiucture Management Services NAME OF BUSINESS STATE OF FLORIDA } COUNTY OF Pinellas } BY; Michael Nieminen,PE., P. Eng. The foregoing instrument was acknowledged SIGNATURE before me by means of X physical presence .�� or_online notarization, this 9th day of E July , 20 25 , by— NAME&TITLE, TYPED OR PRINTED Michael Nieminen (name of person) as CEO Michael Nieminen,PE.,P.Eng, CEO (type of authority, (e.g., officer,trustee, attorney j in fact, etc.)for international Cybernetics Company,LP MAILING ADDRESS/OR IF DIFFERENTdba IMs infrastructure Management Services name of entity/party on YOUR PRINCIPAL PLACE OF BUSINESS behalf of whom instrument was executed). 10630 75th Street Largo,FL 33777 4u ;Wa-�7 CITY, STATE, ZIP CODE Signature of Notary Public—State of Florida Print, Type, or Stamp Notary Name; ( )+1 727-547-0696 Lois Mary Somers TELEPHONE NUMBER -- -• ;�,' LOIS MARY SOMERS �•. s Nota€y Public•State of Florida ( ) ir Commtssion HH 645461 FAX NUMBER ?r,+� My Comm.Expires Feb 26,2029 9cnted through National Notary Assn. .�wau.�av�,�cr:�•uw mnicuiinen[icc-ims.coin (Affix Notary Stamp or Seal Above) E-MAIL ADDRESS X Personally Known or_Produced Identification Type of Identification Produced City of Orlando FL ��iii��4 111SRFP25-0180 I( Pavement Management System ��I"��°� I�I1 POWERED RX lcc Conflict of Interest Disclosure - Attachment B 49 ATTACHMENT B CONFLICT OF INTEREST DISCLOSURE FORM The award of this contract is subject to the provisions of Chapter 112, Florida Statutes. All Respondents must disclose within their Bid the name of any officer, director, employee or agent (or their spouse or child)who is also an employee or officer of the City of Orlando. Furthermore, all Respondents must disclose the name of any City employee or officer(or their spouse or child) who owns, directly or indirectly, an interest of more than five percent (5%) in the Respondents firm or any of its affiliates or subsidiaries. By submission of this Bid, the undersigned certifies, under penalty of perjury, that to the best of their knowledge and belief, except as disclosed pursuant to the instructions above, that no officer or employee of the City (or their spouse or child), directly or indirectly, owns an interest of more than five percent (5%) in the Respondents firm or any of its affiliates or subsidiaries; nor does the Respondent ]snow of any City officer or employee having any financial interest in assisting the Respondent to obtain, or in any other way effecting, the award of the contract to this Respondent. Comments: Acknowled d by: Firm Name: International Cybernetics, LP d/b/a IMS Infrastr-rrcture Management Services Signature of Authorized Representative: U �r Name and Title (Print or Type): Michael Nieminen, CEO Date: July 9, 2025 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Certification Regarding Prohibition Against Contracting With Scrutinized Companies 44.2. CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES* I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute. I understand and agree that the City may immediately terminate any contract resulting from this solicitation upon written notice if the undersigned entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or it is found to have been engaged in business operations in Cuba or Syria. X Please confirm *Response required (confirmed in portal) 51 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Confidential and/or Proprietary Information Exemption Form - Attachment C IMS does not assert any portion of our proposal as confidential or proprietary.As such,the requirements outlined in Attachment"C"and the instructions regarding submission of a redacted copy are not applicable to our submittal. MinoritylWomen-Owned Enterprise Participation in Subcontracts - Attachment E Not required perAddendum 1: 'The Minority/Women-Owned Enterprise Participation form as attached to the RFP as Attachment"E", is hereby removed and deleted in its entirety." Veteran Business Enterprise Participation in Subcontracts IMS is not including participation from a Veteran Business Enterprise (VBE) in this proposal. As such, the requirements outlined in Attachment"F"do not apply to our submittal. 52 IIIOI�VI�pNu City of Orlando FLui�ll RFP25-0180 ( Pavement Management SystemS POWERED WX ICC Human Trafficking Affidavit - Attachment H 53 i ATTACHMENT H - � ' � Affidavit 'Human T><�f�cl�n�„ A� F Instruction: "Contractor", defined as any person or nongovernmental entity seeking to engage in business with the City of Orlando ("City"), must complete the following form. The undersigned, on behalf of Contractor, hereby attests as follows: A. Contractor understands and affirms that Section 787.06(13),Florida Statutes,prohibits the City from executing, renewing, or extending a contract to entities that use coercion for labor or services. B. Contractor hereby attests, under penalty of perjury, that Contractor does not use Coercion for labor or services as defined in Section 787.06(2), Florida Statutes. E 1 I, the undersigned, am an officer or representative of the nongovernmental entity named below, and hereby represent that 1: make the above attestation based upon personal knowledge; am over the age of 18 years and otherwise competent to make the above attestation; and am authorized to legally bind and make the above attestation on behalf of the Contractor. Under penalties of perjury,I declare that I have read the forgoing document and that the facts stated in it are true. Further Affiant sayeth naught. i Contractor: International Cybernetics, LP d/b/a IMS Infrastructure Management Services 3 Authorized Signature: Put���, Date; 06/20/2025 Printed Name: Michael Nieminen, PE., P. Eng Title: CEO I I STATE OF Florida 3I COUNTY OF Pinellas The foregoing instrument was acknowledged before me by meads of K physical presence or ❑ online notarization, this 20thday of June , 20 25 , by Michael Nleminen , as CEO on behalf of the company/corporation. They 0 are personally known to me or ❑ have produced as identification, ; Y'a�° LO(S AARY SOAERS Signature of Notary Public � Notary Public•State of Florida Commission#HH 645461 �� /+l tAg . .� ,,,, Ay Comm,'Expires Feb 26,2029 Name of Notary Typed, Printed or Stamped 8ondad through National Notary Assn. My Commission Expires: 2`2 to f 2� City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Customer Service A. II...l a irn ID II e s o u it c S IMS places a strong emphasis on personnel quality, safety, and professionalism. Our operating policies are designed to ensure that only qualified,trained, and vetted individuals are assigned to client projects.All IMS team members proposed for this engagement have passed thorough background checks and comply with federal, state, and local employment standards. We maintain rigorous internal training programs that include instruction in ASTM data collection standards(e.g., D6433, E3303),field equipment operation, GIS integration, quality assurance procedures, and safety protocols aligned with OSHA and FDOT guidelines. Our staff is also trained in urban survey operations, ensuring they are prepared to navigate and operate effectively in dynamic, high-density environments like the City of Orlando. Every team member assigned to the City of Orlando project is a trained professional with extensive field and analytical experience in pavement data collection, engineering analysis, and GIS integration. Our personnel receive ongoing technical education in pavement management systems, client communication, and data integrity,fostering a culture of continuous improvement and accountability. Importantly, our Florida-based team members bring years of firsthand experience working with municipal pavement management programs across the state, including assignments in Hillsborough County, Sumter County, and others.This familiarity with regional standards and best practices allows us to begin projects with minimal ramp-up and deliver tailored, high-quality results that align with Florida's operational expectations. If a If;;;;;Sfl Ti ate d Staffing II...... v e II S The key team members will be engaged for the duration of the project, ensuring accountability and streamlined communication throughout the project lifecycle. Our commitment to this project is underscored by the dedicated involvement of our key personnel from start to finish.The estimated activity levels are as follows: Megan Ratliff, our proposed rIroject Manager,will lead the project, managing all phases, client coordination, and final reporting with unmatched dedication. Megan will maintain fullll availability during the critical initiation and closing phases, ensuring pivotal decisions and deliverables align with the project's strategic goals. During the execution phase, she will sustain a .50% commitment, focusing on maintaining project momentum and overseeing critical milestones. MarciM Mota, our Lead Project Engineer,will spearhead all technical facets of the pavement assessment and data analysis. He will allocate 70% of his professional time, ensuring meticulous attention to detail and adherence to technical standards throughout the project lifecycle. Geoff Dew, our CAA Manager,will fortify project standards by ensuring all activities comply with stringent industry regulations and project specifications. Geoff engagement, set at 30°lei, reflects our proactive approach to quality assurance, underpinning the integrity and reliability of project outputs. 55 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Michael) Nieminen, IPIE:, P.Eng, IF'roject Principal),will oversee internal resources and ensure smooth delivery to the City. By dedicating 10% of his time, Michael ensures leadership oversight and resource alignment that uphold our commitment to project excellence and client satisfaction. This staffing structure reflects our comprehensive yet efficient approach, ensuring continuity, accountability, and expert oversight at every stage of the project. 56 City of Orlando FL III"ui4 IIISRFP25-0180 ( Pavement Management System POWERED WX lcc Price lI Schedule - Attachment G 57 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc Pavement Management System RFP25-0180 ATTACHMENT "G" is PRICE PROPOSAL Procurementand Contracts Division Page: 1 58 City of Orlando FL RFP25-0780 I Pavement Management System POWERED BY icc Pavement Management System RFP25-0180 Proposer's Name: International Cybernetics, LP d/b/a IMS Infrastructure Management Services BID PRICE FORM You are invited to Propose on the following: RFP25-0180 Pavement Management System The proposer,having carefully examined the specifications and Terms and Conditions herein,proposes to furnish proposes to furnish all labor,materials, equipment and other items without exception for the proper execution and completion of the work, and if awarded the contract, to complete the said work within time limits as specified for the following bid prices. STIMATED QUANTITIES ASKS DESCRIPTION Task 1 1050 Center Line Miles of Asphalt and Concrete Project Kickoff Streets 55 Center Lane Miles of Brick Streets Task 2 1050 Center Line Miles of Asphalt and Concrete Prepare for Fieldwork/GIS Integration Streets 55 Center Lane Miles of Brick Streets Task 3 1050 Center Line Miles of Asphalt and Concrete Field Work Streets 55 Center Lane Miles of Brick Streets Task 4 1050 Center Line Miles of Asphalt and Concrete Acquire Pavement Condition Data Streets 55 Center Lane Miles of Brick Streets Task 5 1050 Center Line Miles of Asphalt and Concrete Pavement Length And Width Streets 55 Center Lane Miles of Brick Streets Task 6 1050 Center Line Miles of Asphalt and Concrete Digital Images Streets 55 Center Lane Miles of Brick Streets Task 7 1050 Center Line Miles of Asphalt and Concrete Delivery of PCI Data Streets 55 Center Lane Miles of Brick Streets Task 8 1050 Center Line Miles of Asphalt and Concrete Infrastructure Report &Template Streets 55 Center Lane Miles of Brick Streets Task 9 1050 Center Line Miles of Asphalt and Concrete GIS Linkage Streets 55 Center Lane Miles of Brick Streets Grand Total Lump Sum Price for Tasks 1 $ 220,000.00 thru 9: Procurement and Contracts Division Page: 2 59 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc • r • ' Final Pavement Management 1 Lump Sum $1,500.00 $1,500.00 Report and Analysis Results Project Setup and Kickoff 1 Lump Sum $2,500.00 $2,500.00 Project Management 1 Lump Sum $5,390.00 $5,390.00 GIS Review and Survey Extents 1,105 Centerline $1 S.00 $16,575.00 Verification Miles Mobilization/Calibration 1 Lump Sum $1,000.00 100% $0.00 Field Data Collection - IrisPRO Pave 1,105 Centerline $112.00 $123,760.00 Miles Data Processing: Enhanced ASTM D6433(Including QC/QA)- 1,105 Centerline $30.00 $33,150.00 According to Standard Data Miles Dictionary Condition Data Delivery(Standard 1 Lump Sum $500.00 $500.00 Geodatabase/Tabular Format Only) PAVER- Pavement Management 1 Lump Sum $16,500.00 $16,500.00 Plan/Analysis- Draft Data Loaded to PAVER(including 1 Lump Sum $5,000.00 $5,000.00 formatting) Draft Pavement Management 1 Lump Sum $9,600.00 $9,600.00 Report Widths and Area Measurements 1,105 Centerline $5.00 $5,525.00 Miles Inform Web Hosting One Year Free Per year per Trial (Price reflects annual fee if 1 mile $1.20 100% $0.00 opt in after trial) Inform-800 to 1,200 lane miles- One Year Free Trial (Price reflects 1 Per Year $6,000.00 100% $0.00 annual fee if opt in after trial) Total Price: $220,000.00 We have included this fee table to add additional detail to the specific line items required under the requested scope of work.This reflects the proposed base fee as noted within the Bid Price Form. We have waived our mobilization fee given that our office is local to Orlando, FL, and included a one-year free trial of our Inform web-hosted viewing software for easy image viewing. If the city does not wish to use Inform, images can be delivered via hard drive at no additional cost, consistent with past deliveries. As outlined in our proposal,we are providing the city with two pavement management software (PMS) options,given the broad spectrum of options available in the market that would comply with the stated requirements. We urge the city to gain a thorough understanding of any PMS contemplated for use, as the capabilities vary and many may not meet the desired outputs/results 60 City of Orlando FL RFP25-0180 I Pavement Management System POWERED BY icc needed for the city to fully leverage the high-quality data they are seeking in the RFP.We have displayed the fees to show a three-year outlook for the two software options, Decision Optimization Technology(DOT)and Citylogix(formerly known as StreetLogix). We have also provided standard pricing for various optional,value-added services for reference. Many clients add on right-of-way inventory extraction,given that the data is obtained through the road condition survey.There is also flexibility in adding these items at a later date, leveraging the same dataset collected. Pavement Management Software- Decision Optimization Technology(DOT)(Option 1) Transportation Module- Implementation Service Fees- 1 Lump Sum $48,500.00 $0.00 $0.00 Roads Only(ONE TIME,YEAR 1 ONLY) Transportation Module-Annual 1 Lump Sum $48,500;00 $48,500.00 $48,500.00 Subscription and Support Fees Subtotal Base Price for DOT Software: $97,000.00 $48,500.00 $48,500.00 Optional Features, Priced Separately for DOT Software Transportation Module-ArcGIS Integration- Roads Only 1 Lump Sum $5,000.00 $1,250.00 $1,250.00 (Annual Maintenance Fee Required Years 2&3) Subtotal Base Price for DOT Software: $97,000.00 $48,500.00 $48,500.00 Total Price for DOT Software,With Optional Features: $102,000.00 $49,750.00 $49,750.00 Total DOT Software Price(3 Years, No Options): $194,000.00 Total DOT Software Price(3 Years,With Options): $201,500.00 CityLogix(formerly StreetLogix)(Option 2) Software License 1 Lump Sum $20,000.00 $20,000.00 $20,000.00 Implementation,Year 1 Only 1 Lump Sum $18,00.00 $0.00 $0.00 Total Cit Lo ix Software Price (3 Year $78,000.00 Senior Project Engineer $235/hour Intermediate Project Engineer $185/hour junior Project Engineer $140/hour Data Analyst $185/hour Crew Chief $140/hour Technologist $120/hour 61 City of Orlando FL RFP25-0780 I Pavement Management System POWERED BY ]CC Olpflonall Vallue Added Seirv�ces FastFVVD Structural Testing-Recommended 2-Pass Test for Major Roads a.Mob lization/Cafibration ffWD) I LUMP SLIM $ 3,000.00 $ 3,000.00 b.Field Data Coflecflon-Fast Falfing Welght Defl m ectoeter(FFWD) ITB D Test Wes $ 150.00 TBD T!c.Traffic Con0oll for Deflectron Testing(Of apphcabk�/necessary) TBD Hours $ 150.00 TBD d.lData ProcessMg:Standard FFWD(Inclu6ng QCIQA)-$1,750 base fee+$51mdefor nerworks>100 mde I -Lanp Starry $ 6,775.001 $ 6,775.00 e.CalClLflate Stnuctura0 NUrnber(SNeff)-LJ�sed for Network LevO AnaOysis-S1,000 basefee+$5/nulc for networks,100 miles I LUMP SUrn $ 6,025.00 $ 6,025.00 f.Optionall-Callculate StrUctura0 Number Required(SNreq)Based on ADT and Provide Structurall Index-$1,000 basefee+$51mde for nem ork, >100 mdes I LUMP SUrn $ 7,025.00 $ 7,025M g.Optionall-CoVor Coded GIS Map-Based on StrUMH'a0 Index(SI)(PDF) I Lump SLIM $ 1,000,00 $ 1,000.00 Right of Way(ROW)Asset Extraction-Using stop lord Data Dictionary Attributes Crosswalks 1105 Center1kne Wles $ 19M $ 20,995.00 Curb&Gutter 1105 Centerline Wes $ 23.00 $ 25,415.00 Curtis Mar4ngs 11105 Centerfine Wes $ 22.00 $ 24,310.00 Draknage Ditches 1105 Centerfine Wes $ 23.00 $ 25,415.00 Dralinage Structures(Inlets) 1105 Centerfine Wes $ 33.00 $ 36,465.00 Drrveway Aprons 1105 Centerhne Wes $ 39,00 $ 43,095.00 Fence 1105 Centerfine Wes $ 23.00 $ 25,415.00 FOce Hydrants 1105 Centerhne Wes $ 22,00 $ 24,310.00 CtUardrafl/GWderafll 1105 Centerfine Wes $ 23.00 $ 25,415M Landscaping 1105 Centerhne Wes $ 49,00 $ 54,145.00 Manhole Covers 1105 Centerfine Wes $ 29.00 $ 32,045.00 Pavernent Striping-Unear 1105 Centerhne Wes $ 32.00 $ 35,360.00 fa±ement Mark� Centerfine Wes $ 22.00 $ 24,310.00 ��-Point 1105 RetaM ng Walls 1105 Centerhne Wes $ 2100 $ 25,415.00 Pedesti1an Curb Ramps 1105 Centerfine Wes $ 26.00 $ 28,730.00 Siidewa0ks 1105 Centerfine Wes $ 23.00 $ 25,415.00 Silgns 11105 Centerline Mides $ 63.00 $ 69,615.00 S1ign&Supports-Combined-Drscounted Rate 1105 Centerfine Was $ 75.00 $ 82,875.00 Sound/Norse Barriers 11105 Centerline Millles $ 23.00 $ 25,415.00 Street Furniture 1105 Centerfine Wes $ 33.00 $ 36,465.00 Street LtlgN is 1105 Centerfine Wes $ 46.00 $ 50,830.00 Traffic Slgnals and Flashers 1105 Center ne M s $ 29.00 $ 32,045.00 Trees 1105 Centedine Wes $ 56.00 $ 61,880.00 Utflfity poles 1105 Centerfine Wes $ 46.00 $ 50,830.00 Valves 1105 Centerhne Wes $ 39,00 $43,095.00 Pavement Story Map for External Viewers,Standard,With Hosting for 1 year I Lump Sun? $ 7,500.00 $ 7,500.00 a.Years 2-4 Anniva0 Updates of Rehabs;-hosbngfees ofS120 per,mile ftfcpphcobFe) 3 Lump Sum $ 2,000.00 $ 6,000.00 Pavement Condition Dashboard for Client Internal viewing,Standard,With Hosting for I year I Lump Sun) $ 5,500.00 $ 5,500.00 a.Years 2-4 Annuall Updates of Rehabs;+hostpngfees ofSUO per crape(�fapphcobte) 3 LUMP SUM $ 2,000.00 $ 6,000.00 City Council/County Commission Presentation-Virtual I LUMP SUM $ 3,500.00 $ 3,500.00 a.Add for an Onsite Presentation I LUMID SUM $ 2,500.00 $ 2,500.00 Non-Standard WrItten Report(Wn.8-Hours;beyond at Houdy(Rate) 8 Hours $ 150.00 $ 1,200.00 AddftIona0 or Spedalty Maps for Reporting(In Ackirflon to Maps tin Standard(Report) I LUM13 SUM $ 750.00 $ 750.00 Addlitdona0 PrInted/Hard Copies of the Standard Fonall Report I Lump sun) $ 200.00 $ 200.00 Slidewallk Con&flon Survey via Skiewalk-Surface Tester(SST)Data CollectIon (AvaflaWe Upon Request) Pedestdan Curb Ramp Non-Comp Nance Survey&Analyses 0a Mob e Lidar Data Collecdon (AvaflaWe Upon Request) Year to Year Data Comparrsons-Prior Data CollDected by Other Flinn(QCJQA Team) 1105 CenterkneWes $ '1100 $ 13,260.00 Year to Year Data Comparrsons-Prior Data Collected by BCC-WS>3 Years Ago(QC/QA Tearn) 1105 Centerhne Wes $ 9,00 $ 9,945.00 Year to Year Data Cornparrsons-Prior Data ColDected by BCC-IIMS<3 Years Ago(QC/QA Team) 1105 Centerfine Wes $ 7.00 $ 7,735.00 62 W. VI IV VI IV' m co MJ Illlllllllllllllllllllf� w �Illll"lllllllllllll�lllllllf p IIIIIIIIIIIIIIIIIIIIIIII/ uj e"q LU > 0 w iJ"► °c c CL r c o aLL ° a c t w= z p ° vug 05 ; � a E .cu City of Orlando RFP25-0780 I Pavement Management System POWERED BY icc Appendix A I Pavement Assessment Software Summary Our UnifyTM Software Suite-featuring Drive TM, ConnectTM, and InformT"'-streamlines the entire pavement data workflowfrom collection to visualization. It ensures seamless data integration by guiding field crews, automating QA/QC processes, and providing intuitive, browser-based access to condition data and imagery' ma er . UnlfyTM automatically extracts ��� ����/�////�✓/��r/� : ' ��%% % u //� /�� i '��%� data from the various sensors on the IrisPRO Pave data collection vehicle and combines it with location information and imagery.The UnifyTM Suite workflow provides easy field data collection using the Drive TM software onboard each IrisPRO Pave,which easily transfers collected data to ConnectTM for spatial analysis and processing. UnifyTM software provides our clients with a perfect match between their existing GIS and the resulting condition data and allows us to configure our data deliverables in many formats that are compatible with all pavement management software, GIS, and other management systems. ConnectTM enables daily progress tracking. The field crew will upload the day's collection for office-based data analysts to match against the network for location and completeness. For larger projects, it is customary practice to divide the network into smaller, more manageable segments, such as council districts or maintenance areas. Precision in Motion 111111111 Drive""' II::.:..:.ri s u it Cup it ® Ca ll ii ll it t 11'.)ata Co ll ll ecd on for Il:::..:.v iry Bill IMS's proprietary DriveTM software powers , each pavement survey with project-specific configurations, automated QA/QC protocols, and daily calibration checks, ensuring ..... � r unmatched data accuracy and integrity from I _. ' ,i � ' the start! Grp Our technical team will review County- ,S provided roadway network files that define M� the routes to be collected.The GIS will be ............. reviewed against any existing pavement ": ` 1 am database street segments and roadways. If - discrepancies arise,they will be noted and discussed for resolution with the County before the start of data collection.The finalized roadway network will be loaded into the Drive TM software,which defines the pavement network segmentation and attribution to be collected and delivered, minimizing routing problems and location errors.The GIS files will include attributes such as road section ID, street name, street type, beginning description, ending description, start reference, and end reference for each segment. 64 City of Orlando RFP25-0180 I Pavement Management System POWERED BY icc Visualize with Clarity 111111111 Connect"' Nth Y u it Road lNetwork The image shown is a sample road network loaded into Conneff" software, allowing users to view, analyze, and interact with pavement condition data, distress details, and route-level summaries, all in one intuitive platform! Sensor data and distresses are summarized by the reporting engine in ConnectT"" to match the County's delivery table requirements,which will likely be driven at least in part by the asset �nwti � inns •, management system that has been selected. o .., The advanced report builder allows the output tables to be generated directly from raw and e "` m ,uo w processed data,without the need to perform' manual manipulations. Connect's report builder allows data analysts to define all aspects of each field, including: • Field name (e.g., HR_RUT_DQ • Mapping of the field to data source (rutting average) • Units of measure (e.g., inches) • Aggregation method (e.g., AVG) • Decimal places(e.g.,three) • Invalidation of individual rut measurements based on value ranges • Range limits(maximum and minimum allowed values for output) • Speed invalidation (e.g., exclude bridges, lane deviations, construction, and railroad) By using the report generator,we can format data for delivery very quickly using the streamlined reporting process. Our reporting process all but eliminates the issues related to manual reporting processes and makes updates quite easy. If the underlying data does need to be edited (e.g.,to correct a pavement type),the change can be made to the °r database, and the reports ry can be regenerated in one simple step. Data can be processed and delivered very quickly for review by the IN County's stakeholders. Intelligent Distress Mapping in Action ConneCtTM transforms raw crack data into precise, 1 1 f classified distresses based on project-specific protocols, delivering reliable, defensible pavement condition metrics ready for planning and budgeting. 65 City of Orlando RFP25-0180 I Pavement Management System POWERED BY icc Seeing the Big Picture I I Inform rm Offeirs II irrn iri t II:; ata a t You it II::::::ii ir)geird 1p s IMS offers a powerful,web-based tool for reviewing and visualizing pavement condition data through our cloud-hosted software, Inform'". This intuitive platform now features thematic maps, allowing clients to color-code roads based on condition values like PCI, PSCI, Roughness (IRI), Rutting Index, and more. This addition enhances our clients' ability to understand their data quickly and effectively with vivid, easy-to-interpret visualizations.Alongside these dynamic maps, Inform'"' provides detailed, high-resolution pavement images and classified distresses, all within a geocentric environment.The software streamlines the analysis process, saving agencies countless field visits and valuable time, making it the simplest yet most comprehensive solution for accessing and interpreting photolog images and pavement condition data. Inform''A allows each user to customize a"' 111 110 IS T a a I their workspace, automatically saves the view for each user when they logout, and restores the view when they log back in. Users can toggle and arrange ROW images, pavement images, maps, and tables in any ,F r desired layout. Users can pull up �I � detailed data for a route with measures such as IRI, rutting, cracking, and other ", rr✓orra yrtR9pyJta ym " i4 distresses. Inform'""is a powerful, enterprise grade pavement condition data Users can step forward/back by one visualization and analysis tool,giving agencies instant, cloud- frame, play forward/back continuously, based access to street imagery, PCI scores, and asset data. change playback speed,turn distress layers on and off on the pavement view, turn around to other direction (U-turn button),view crossfall (cross-slope), and change the year to bring up historical imagery at the same location (if available).The map can be toggled to show street name basemaps or aerial imagery together with collected paths. The entire state's road network can be accessed at once on the map.The viewer also allows users to extract and download a subset of images using the convenient Image Downloader tool.This feature allows the user to start from any location and download up to one(1) mile of images before and after the current location. Users can name the images based on locators such as district, county, road, direction, and map point.The camera view(s)to be extracted can also be defined.This feature allows any authorized user to distribute images easily to personnel outside the organization. "When IMS was awarded the contract, they were advised that ADOT had specific requirements needing to be met far our viewer. Inform'""met and exceeded our expectations. It is quick and responsive. It is easy to use. IMS was receptive to feedback and made specific changes and upgrades to Inform'"" to meet our needs. IMS'viewer is so good, we have elected to have it manage some of our historical imagery."-Robert Bush,ADOT We are providing a free 1-year trial of a consolidated/shared instance of Inform,allowing all stakeholders to evaluate the platform's benefits risk-free. 66 City of Orlando RFP25-0180 I Pavement Management System POWERED BY ]CC Appendix B I Florida License State of Florida Department of State I certify from the records of this office that INTERNATIONAL CYBERNETICS COMPANY, LP is a Delaware limited partnership authorized to transact business in the State of Florida, qualified on April 6, 2018. The document number of this limited partnership is B 18000000090. 1 further certify that said limited partnership his paid all fees due this office through December 31, 2025 and that its status is active. I further certify that said limited partnership his not filed a Certificate of Withdrawal. Given under my hand and the Great Seal of 1h e State of Florida at Tallahassee,the Capital,phis the Fourth day of June,2025 Secretaly of, tate Tracking Number:9523645474CU To authenticate this certificate,visit the following site,enter this number,and then follawthe instructions displayed. https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication 67 City of Orlando RFP25-0180 I Pavement Management System POWERED BY icc Appendix C I Team Resumes Wchaell IM e nn ii irn e in, IP IFg IP.IE.::in �� IP irOj ect IP iri irn cii Ida II Michael is an industry veteran with more than 21 years of experience as a project manager, technology developer, and senior executive. He provides a unique and valuable perspective on pavement condition and asset inventory projects. Over the past six years at ICC-IMS, Michael has built a team of experienced and sought-after industry professionals, including pavement and software engineers,who have re-imagined the data collection and processing workflow of ICC equipment and IMS services for today's technology and quality standards. Before joining ICC-IMS, Michael served as the Director of Operations and later as the Director of Technology Development at Fugro. He pioneered the use of spatial matching to join collected data to client roadway networks. This has proven a vitally important step to deliver consistent year-over-year pavement condition data results for pavement condition data management providers within the industry. Florida Department of Transportation (FDOT) Pavement Data Collection- Project Principal IMS was part of the team that provided a statewide collection of pavement distress data on non- interstate pavements using an LCMS, inertial profiler, and forward imaging for FDOT.The collection methodology and resulting data meet the requirements described in the Highway Performance Monitoring System (HPMS) Field Manual and MAP-21 protocols established in Title 23 CFR part 490.The project involved collecting, processing, analyzing, and reporting the pavement data on designated non- interstate portions of the National Highway System (NHS) and HPMS sections covering 10,600 lane miles of road. Rut depth,fault depth, and percent cracking were collected using an LCMS-2,while roughness (I RI)was collected using an inertial profiler. Collected data followed the Department's Federal Highway Administration (FHWA)approved DQMP. Throughout this project, Michael played a vital supporting role. His responsibilities included assisting with project planning, defining and managing requirements, and designing the software architecture.Additionally, Michael provided technical monitoring of the IrisPRO Pave system. His contributions ensured the project was well-organized, met all mandatory requirements, and employed the data collection tools effectively, resulting in accurate and reliable pavement condition data for FDOT. New York State Department of Transportation (NYSDOT)Statewide Pavement Data Collection - Project Manager* This project involved pavement condition data collection and delivery of 15,000 lane miles. Data collected included pavement distress, rutting, roughness, texture, and ROW images. Data was processed and formatted for delivery into AgileAssets PMS.While at Fugro, Michael served as the project manager for this project prior to 2014. His responsibilities encompassed the entire project lifecycle, including planning, data collection monitoring, data processing management and QA/QC, software deployment, and final data delivery. Michael ensured the project's success by maintaining regular communications with NYSDOT, providing updates, addressing concerns, and ensuring that all project milestones were met on schedule. His leadership and management skills were instrumental in coordinating the team, optimizing data collection processes, and delivering high-quality results that met NYSDOT's standards and requirements. *Completed with previous firm. 68 City of Orlando RFP25-0180 I Pavement Management System POWERED BY icc Arizona Department of Transportation (ADOT) Network Data Collection &Processing- Project Principal Our work with ADOT is ongoing, as we have been performing pavement condition surveys, collection of HD imagery, and conducting a sign and striping inventory across nearly 15,000 miles of interstate, state, US routes, and HPMS sections across Arizona. Photolog images are available agency-wide with no license restrictions through our InformT°" cloud-based, pavement and asset data visualization software. The team is collecting, processing, and validating the geospatial roadway data items identified in the FHWA's HPMS and Model Inventory of Roadway Elements (MIRE)—providing ADOT with reliable, repeatable information to meet HPMS requirements for programming, planning, FHWA compliance, and internal forecasting for M&R development. In addition to our current work with ADOT, IMS completed two federally funded pavement and sign data collection projects managed by ADOT for the Cities of Glendale and Goodyear,Arizona under a previous contract. Michael's role included supporting project planning, defining requirements, and providing technical monitoring of the IrisPRO Pave data collection equipment and Connect software. His leadership and technical expertise ensured seamless project execution, advanced data collection capabilities, and efficient processing workflows. Wyoming Department of Transportation (WYDOT) Network Pavement Data Collection & Processing- Project Manager/Technical Director WYDOT sought services for pavement distress data and image collection for approximately 10,535 lane miles. Data included road roughness (IRI), rutting,faulting, texture, digital images, position, orientation, and geometrics using GPS and DMI. Our IrisPRO Pave vehicles collected data from interstate, non- interstate NHS, non-NHS, and county roads. Our data experts delivered the pavement condition data set for the DOT's Pavement Management System (PMS).The DOT used our Connect software for image and data review. Statewide imaging was provided through our InformTM web-based viewer. In collaboration with the state, and following HPMS requirements,the team developed a customized Data Quality Management Plan (DQMP)for the project. Michael supported the project in planning, requirements, software architecture, and technical monitoring of data collection equipment using the IrisPRO Pave. Michael's crucial role ensured the project's success. His responsibilities included overseeing project planning, defining, and managing requirements, and designing the software architecture.Additionally, Michael provided technical monitoring of the data collection equipment,the IrisPRO Pave system. 69 City of Orlando RFP25-0180 I Pavement Management System POWERED BY icc I Me gain IR t Il iiff �� Project IManager Megan is a graduate of the Civil and Environmental Engineering master's program at Auburn University. Her research at Auburn University's National Center for Asphalt Technology focused on the structural analysis of several asphalt pavement test sections at the world-renowned Test Track. She is proficient in using many pavement analysis and design software programs, such as WESLEA, MEPDG, PerRoad, KENPAVE, FlexPAVE, and Evercalc. Megan is an EIT in California and has passed the State of California Principles and Practice of Engineering exam. In her time at IMS, she has reviewed and analyzed pavement condition survey data using Easy Street Analysis(ESA)and PAVER, created pavement management plans using various budgets, and interacted with clients to help better understand their needs. In addition to the projects detailed below, Megan has recently managed the following municipal projects: Briton, SD; Camden, SC; Eagle County, CO; Greer, SC; McAlester, OK, Laramie,WY; Minnetonka, MN; Powder Springs, CA; St. Louis County, MO; St. Lucie County, FL; Town of Eagle, CO; and Watertown, SD. References for a few of Megan's recently completed projects include: St. Louis County, MO- Bethelehem (Betty)Tesfu, 314-615-8513 Minnetonka, MN -Jeremy Koenen, 952-939-8238 Greenville County, South Carolina Pavement Management Services- Project Manager Megan supported the project manager and QA manager with project controls on the 2020 project and is serving as project manager on the current project awarded in 2023 and planned for completion in June 2024. IMS partnered with Greenville County, South Carolina for a comprehensive update of its pavement management program in 2020.The pavement condition survey included data collection along 1,750 centerline miles of county roads, ROW, and the county-maintained Swamp Rabbit Pedestrian and Bike Trail using LCMS-2-equipped IrisPRO Paves.The LCMS-2 vehicles collected 4K imagery in addition to the pavement condition data to aid in the development of a ROW asset inventory of sidewalks and signs, maintaining Cityworks FacilitylDs. City of Allen,Texas Pavement Management Services- Principal Engineer Megan reviewed the draft pavement condition survey report and attended the in-person city council presentation with the IMS project manager. Megan presented the results of a small-scale field inspection on rehabilitation work previously conducted in the area that the city manager was interested in implementing on a future project.This project was awarded in 2022 and included a pavement condition survey for 600 test miles of city-managed roadways.The majority of the city's network was Portland Cement Concrete (PCC)segments, in which distresses can be challenging to detect.To ensure high-quality data on the city's PCC segments, a rigorous semi-automated QC protocol was implemented. City of Dallas,Texas Pavement Management Services- Project Engineer/QC Reviewer Megan supported the project manager and acted as QC reviewer on the City of Dallas'TxShare pavement condition survey, sidewalk inventory, and select project-level GPR testing project awarded in November 2022 and planned for completion in 2023. IMS deployed a fleet of five LCMS-2- equipped IrisPRO Paves to complete the ASTM D6433 PCI survey of approximately 6,000 test miles of city-managed arterial, collector, and local roadways in just three months to stay on track with the city's aggressive schedule. Megan met with the city to present an in-depth overview of our LCMS-2- equipped IrisPRO Pave. 70 City of Orlando RFP25-0180 I Pavement Management System POWERED BY icc City of Flower Mound,Texas Pavement Management Services- Project Engineer Megan reviewed the pavement condition data and performed the network analysis as the project engineer for the city in 2022. She met with the city to discuss the detailed analysis and corresponded with them regularly to ensure the project proceeded according to schedule. Megan customized the city's analysis parameters in the ESA spreadsheet so that the results were meaningful and practical for the city. Pasco County, Florida Pavement Management Services- Project Engineer Supporting the project controls and acting as QC reviewer. IMS assisted the county in the development of a robust pavement and asset management program. In addition to performing a pavement condition assessment on 1,875 miles of roads, IMS inventoried several assets including sidewalks and ADA ramps, signs and supports, curb and gutters, catch basins, swales, shoulders, bike paths,traffic signals, striping and markings,guardrails, handrails, and medians.The asset inventories were developed during post-processing activities and integrated with Cityworks. City of North Port, Florida Pavement Management Services- Project Engineer Supported project controls and acted as QC reviewer on the project. IMS led the pavement management program update, which included an automated ASTM D6433 PCI survey and IRI data collection for 814 centerline miles of city-managed roads, as well as a structural evaluation of 100 miles of arterials and collectors within the city.The captured imagery was also utilized to conduct a sidewalk inventory and assess its condition. IMS conducted a budget analysis in Lucity and prepared a 5-year M&R plan. IMS has been collaborating with the City of North Port on six different network level pavement and asset management projects since 2005. 71 City of Orlando RFP25-0180 I Pavement Management System POWERED BY icc IMairdall II Ot �� IPirOje t I ngiineer Marcial has seven years of extensive experience specializing in pavement management, engineering, and Geographic Information Systems (GIS). Holding a master's degree in Transportation Systems Engineering, he brings a robust academic foundation to his professional endeavors.Throughout his career, he has demonstrated proficiency in the maintenance and optimization of transportation infrastructure, particularly in pavement management systems. He has plenty of experience using pavement/asset management software such as PAVER, StreetSaver, Cartegraph, ESA, Lucity, among others; in addition, he is also familiar with GIS applications such as ArcGIS Pro and ArcMap. His commitment to excellence, coupled with his comprehensive understanding of pavement management and transportation systems, makes him a valuable asset in any engineering team striving to address the challenges of modern urban transportation networks. City of Irvine, California Pavement Management Services- Project Engineer Marcial played a critical role in the City of Irvine's pavement management efforts by managing the PAVER Inspection Data Load and conducting Pavement Maintenance Analyses. He meticulously followed the Orange County Transportation Authority's Countywide Pavement Management Plan guidelines, contributing to the city's official report.Additionally, he utilized Easy Street Analysis(ESA) to further refine the city's pavement maintenance strategies. City of Garden Grove, California Pavement Management Services - Project Engineer Marcial was responsible for the PAVER Inspection Data Load and performed detailed Pavement Maintenance Analyses in alignment with the Orange County Transportation Authority's guidelines. His contributions were instrumental in the development of the city's pavement management report, ensuring data accuracy and reliability. City of Kennedale,Texas Pavement Management Services- Project Engineer Marcial's expertise was pivotal in Kennedale,TX,where he conducted Pavement Conditions Calculations and Pavement Maintenance Analyses using Easy Street Analysis(ESA). Furthermore, he provided training on the ESA platform, enhancing the city staff's ability to manage and maintain their pavement infrastructure efficiently. McAlester, Oklahoma Pavement Management Services - Project Engineer Marcial was heavily involved in calculating pavement conditions and performing comprehensive maintenance analyses through Easy Street Analysis(ESA). His role also extended to training local personnel on the use of ESA, ensuring the city's long-term pavement management capabilities. Wyandotte County, Kansas Pavement Management Services- Project Engineer Marcial contributed to Wyandotte County's pavement management by performing Pavement Maintenance Analyses using Easy Street Analysis (ESA). He also provided critical training to county staff, enabling them to utilize ESA for future pavement assessments and maintenance planning. City of Moreno Valley, California Pavement Management Services- Project Engineer In Moreno Valley, CA, Marcial's responsibilities included conducting Pavement Maintenance Analyses with Easy Street Analysis (ESA) and providing necessary training on the platform. He also set up the PAVER Database and managed the Inspection Data Load, laying the groundwork for ongoing pavement management. 72 City of Orlando RFP25-0180 I Pavement Management System POWERED BY icc Seminole County, Florida Pavement Management Services- Project Engineer For Seminole County, FL, Marcial executed Pavement Conditions Calculations and maintained the PAVER Database, including loading new inspection data. His work ensured the accuracy and timeliness of the county's pavement management data. Hillsborough County, Florida Pavement Management Services - Project Engineer Marcial oversaw the PAVER Inspection Data Load for Hillsborough County, FL, contributing to the county's efforts in maintaining and analyzing their pavement infrastructure. His involvement ensured that the data was effectively integrated into the county's pavement management system. 73 City of Orlando RFP25-0180 I Pavement Management System POWERED BY icc Geoff IOW I QA IINeir Geoff is an accomplished data analysis manager with 18 years of experience in pavement and asset data collection and processing. He manages the data processing team and associated tasks,from verifying incoming data streams to overseeing each step of the data processing efforts. His experience includes 500,000 miles of data processing for 12 DOTs, including delivering more than 3.5 million unique assets across 70 different asset types. Geoff actively develops project-specific manuals,trains staff, manages project quality control measures, and thoroughly prepares data for post-processing. In addition, he has meticulously designed and implemented SOPs and DQMPs on both the department and project levels. In addition to the larger projects detailed below, Geoff has recently worked on the following municipal projects: Greenville County, SC; Spartanburg County, SC; Camden, SC; Greer, SC; Fayetteville,AR; Lakeland, FL; Garland,TX; and many others. Arizona Department of Transportation (ADOT) Network Data Collection &Processing- Project Manager Geoff is overseeing the performance of a pavement condition survey and sign/striping inventory of nearly 15,000 miles of interstate, state, US routes,and HPMS sections in Arizona.Work includes the collection, processing, and validation of the geospatial roadway data-items identified in the FHWA's HPMS, Model Inventory of Roadway Elements(MIRE),and other ADOT roadway inventory items. Delaware Department of Transportation (DelDOT) Pavement Condition Data Collection - GIS & Data Processing Manager In this ongoing project, Geoff serves as GIS and data processing manager for pavement condition data collection of approximately 5,987 miles of roadway for the State of Delaware. IMS's project responsibilities include data collection of all state and suburban miles biennially.As a subcontractor to Kimley Horn, IMS is responsible for collecting pavement data and processing distress data in accordance with Delaware's Pavement Management Distress Dictionary and Data Quality Management Plan along with HPMS data and video log images. Geoff manages all aspects of the data processing including validating incoming data streams and ensuring workflows meet projected schedules. Wyoming Department of Transportation (WYDOT) Network Pavement Data Collection & Processing- Project Manager In this ongoing project Geoff serves as GIS and data processing manager for pavement condition data collection for approximately 10,535 lane miles across the State of Wyoming. Data included road roughness(IRI), rutting,faulting,texture, digital images, position, orientation, and geometrics using GPS and DMI. Our IrisPRO Pave collected this data from interstate, non-interstate NHS, non-NHS, and county roads. Statewide imaging was provided with our Inform web-based viewer,which was loaded with the current cycle as well as previous five years of historical imagery and condition data for WYDOT's use. 74 City of Orlando RFP25-0180 I Pavement Management System POWERED BY icc City of Dallas, Texas Pavement Condition Survey- GIS& Data Processing Manager Geoff was responsible for verification of the data stream, projected schedules, and overall quality of the data for this project. IMS was awarded the City of Dallas'TxShare pavement condition survey, sidewalk inventory, and select project-level GPR testing project in November 2022 with planned completion in October 2023. IMS deployed a fleet of five LCMS-2-equipped IrisPRO Pave data collection vehicles to complete the ASTM D6433 PCI survey of approximately 6,000 test miles of city-managed arterial, collector, and local roadways in just three months to stay on track of the city's aggressive schedule.The sidewalk and ADA ramp inventory included five days of GPR testing along a select path within the broader project area. City of Fort Worth,Texas Pavement Condition Survey- GIS& Data Processing Manager Geoff oversaw the data analysis team, managed the QA portion of data analysis, and ensured that data collected and delivered met all project requirements. He worked closely with the QA manager. IMS conducted an ASTM D6433 pavement condition survey of 4,250 miles of city-managed arterial, collector, and local roadways as well as bus lanes. In addition, IMS performed a ROW asset inventory that included signs, sign supports, streetlights, signals, curb and gutter, pavement markings, speed bumps/cushions as part of this $2.5 million project which began in 2021.Additional work authorized through a city- initiated change order is ongoing and planned for completion in February 2024. It includes a comprehensive lidar-based sidewalk and ADA ramp compliance assessment of approximately 2,556 miles of sidewalk. City of Tampa, Florida Pavement Management-GIS&Data Processing Manager Geoff managed the data processing project team and tasks for the city including data stream verification, data workflow management, and percent completeness ensuring data schedules are on track. He compiled processed data into the required deliverable formats.To support the city's initiatives for enhanced deterioration modeling, budget analysis, and M&R activities planning, IMS conducted an automated pavement condition survey of 1,500 lane miles using an LCMS-2-equipped IrisPRO Pave data collection vehicle in compliance with ASTM D-6433. IMS processed data for review and formatted for upload to the city's PAVER PMS and GIS application. ROW images, captured by the Ladybug 5+ 3600 camera,were taken at 25-foot intervals with a forward, left, and right perspective, referenced to both pavement section and GPS location. ® e ° 75 =11 1111111fJ11 /% IIiI rf! ff ;fi ' rrm V,"E ANTHEM 110r lUUr' c ridi (l Principal/Senior Gnginoer I V it I / a� �t- years 1tr � salting,construction administration and management � caiencernl ) )1 )rrrcts 12, 4 fi & 7, Florida IS '1'trrnpike Enterprise, Central Florida Expressway Authority, Florida cities, counties and municipalities. Facility types include mincer and major highways, interchanges, limited access„ toll and express lanes, AET conversions, capacity improvements, RRR and POP aesurfacings, Al)A- compliant Courtyards, parks, and Multiuse trails, solar farms, stadiums, universities, and government buildings. His expertise includes stormwater management facility and conveyance system design, detailed shot grading, temporary drainage design, yi iV I� environmental resource permitting,,, witting, floodplain studies, site and emergency access roads I design, early, works and mass grading design, quantity and cost estimates and Utility 18 Years coordination. Richard is recognized for his technical expertise,stakeholder coordination, adherence to governing regulations,and dedication to providing exceptional services. Professional Engineer,Florida No.760 7,2013 F 1 Nei t i 1-4 Ultimate P Design uald El Quality Assurance), Orange and Seminole MC=NN0b,6, Counties,' Mr ham utr 'rd as a Senior i',ngineer and assistant Quality,Assurance servrceabiht disposition of disputed sited closed drainage ��arxcl final structural and Manager(QAM)responsible for review,repair recommendations, lSC;E,University of Central Florida, 007 y 1 p rainage systems throughoutt the entire project limits. Responsibilities included reviews of As Built plans, Gcotechnical reports, 3=2=30hL observation and alignment deviation reports, pipe video inspections, specialty engineer recc encl~ ions, Design Joint Venture and FOR recommendations, and resolution gram wire re +� FCl)C)T Pond Design Training . FDOT Risk Management Training meetings with F I)01,SGL and CEI staff. I'hese activities required detailed Understanding • FDOT"Specifications Training and practical implementation of the F )OT Specifications, FT 01' Repair Matrix„ and . FDOT Construction Management structural capability and design serviceability of stormwater management structures. Development Program Training Repair dispositions for systems with disputed longitudinal and circumferential cracks, • FDOT Psi bl is invo@vement Training vertical,horizontal and sag deviations,infiltration runners and weepers,obstructions,and. • FDOT Long Range Estimates damaged joints were provided to SGI-..(rrrzt) Training City of Orlando: Dr. P. Phillips Center for the Performing Arta,Orange County, FL, Mr.Ramoutar served MCCCCCUL6, as a Project l,raginecYr responsible for design of the stormwater management systems, • American Society of Highway grading, and drainage (,)fall parcels and future build-out phases, environmental resource Engineers permitting and utility coordination. `fhis project included a mixed use urban arts center • Florida Engineering Society • WTS- Women's Transportation with performance and educational facilities,a convertible public plaza for outdoor events, Seminar parking structures and commercial expansion. "17he stormwater management facilities consisted of closed storm sewer and underground exfiltration trenches discharging to Lake Lucerne,an impaired water body.(2009 2013) Lake Angel Drainage Improvements and Floodplain Study,Orange County, FL. Mr.Ramoutar served as a.Project Engineer responsible for design of the storrnwater management systems,hydrologic and hydraulic analysis,and environmental resource permitting. 'I'lae project included the expansion of lake Angel,encompassing the existing Orange County Retention. Pond B and the proposed F1)0'l' 1 1 Liltimate I'I)C)T Pond OX to provide additional stormwater storage to alleviate flooding in the adjacent City roads,residential homes,and local businesses.As part of this project,the sites were also cleared,mass graded, utilities were removed,and muck layers were removed within the project limits.(zoog 2ot3) ����� ����� ��11111111111111111111r�� , ��OOIOOr JJiIIJ d f �'I'rJ' 1 K. Ra f u r,,a II, PE ANTHEM II JIIlP" Founding Principal/Senior Engineer I _-- - C;0 N S U 1-IF I N U t E N(a I N f::E F;S South Street,Anderson Street,Orange Avenue,Rosalind Avenue and Magnolia Avenue Improvements,Orange County, FL.Mr.Ramoutar served as a Project Engineer responsible for the intersection grading,stormwater management systems,and environmental resource permitting.This project was designed concurrently with the Dr.P.Phillips Center for the Performing Arts and consisted of the realignment and improvements to South Street,Magnolia Avenue,Orange Avenue,Anderson Street and Rosalind Avenue.The project included design to interface with the existing Lynx Bus Rapid Transit Lymmo circular lane on South Street with the future dedicated Lymmo lane on Magnolia Avenue, and extension of the City's Intelligent Transportation System fiber optic cables. This project included signing and pavement marking, signalization upgrades, intersection grading,stormwater management systems,and ADA compliant hardscape throughout the limits.(2009-20_,3) Florida Citrus Bowl Reconstruction, Orange County, FL. Mr. Ramoutar served as a Project Engineer responsible for design of the stormwater management systems, utility coordination,site geometry layout,grading and drainage and environmental resource permitting. The project consisted of demolition and reconstruction of go percent of the existing historic stadium, retaining the existing upper deck and main office building.All hardscape features and courtyards were designed to be ADA compliant,and the sports fields were designed and graded to accommodate Olympic and international sports standards.The re-developed stadium is a LEED Silver project,and the project also included new streetscape and plaza improvements along Church Street and Rio Grande Avenue, and improvements to the Tinker Field baseball complex. Mr. Ramoutar served as a Project Engineer on two separate Florida Citrus Bowl projects.(2ow-20_,3) Church Street Streetscape Improvements, Orange County, FL. Mr.Ramoutar served as a Project Engineer responsible for utility coordination, design of the stormwater management systems, intersection grading and ADA compliant hardscape plazas.The project limits were from 300 feet east of the intersection of Terry Avenue to a point 300 feet west of the intersection of Tampa Avenue,an approximate overall distance of 6,300 feet.The incorporation of Bus Rapid Transit(BRT)design for the downtown Lymmo bus circulator was an important design element of the project,including dedicated lanes,interface with existing bus service,Intelligent Transportation Systems applications,and bus station design.The design included special curb less ADA compliant festival street treatments in front of the Florida Citrus Bowl and The Amway Center as primary destinations.The hardscape design was completed to accommodate future bus shelters at various locations along the corridor and included other curb-side elements such as wide sidewalks for high numbers of pedestrians,benches,trash receptacles, bicycle racks and decorative lighting poles for enhanced security. Conduit for interconnection of informational kiosks at the future bus shelters is included in a multi-duct system.(2008-20_,3) Orlando Events Center(Amway Center),Orange County, FL.Mr.Ramoutar served as a Project Engineer responsible for the site geometry layout, grading and drainage, environmental resource permitting, and coordination with the City of Orlando, FDOT, OOCEA and specialty architects. The project included a new multi-use, 21,647-seat arena in Downtown Orlando to replace the historic Orlando Arena,improvements to Church Street,South Street,Hughey Avenue and Division Avenue,as well as a fully ADA compliant convertible pedestrian and media plaza on Church Street.The improvements along South Street were designed to accommodate the turning movements of multiple tractor trailers for deliveries and events, and a private underground parking entry for priority personnel.Church street was designed to close and serve as a streetscape plaza at the events center,meeting ADA criteria through the limits.(2008-2010) Orlando Events Center OUC Central Energy Chiller Plant, Change County, FL. Mr.Ramoutar served as a Project Engineer responsible for design of the site geometry layout,stormwater management systems,and environmental resource permitting. The project included construction of the new Orlando Events Center Orlando Utilities Commission Central Energy Plant, designed to serve the Orlando Events Center (Amway Center) in downtown Orlando. The improvements consisted of a new OUC chiller complex,transformer yard, underground exfiltration trenches with stormwater conveyance systems, and high- pressure chillier lines terminating at the Amway Center.(2008-2010) Orlando Events Center Parking Garage (Geico Garage), Orange County, FL. Mr.Ramoutar served as a Project Engineer responsible for the site geometry layout,grading and drainage,and coordination with the City of Orlando,FDOT and OOCEA. The project was designed to serve as an extension of the base of the new Amway Center and included an eight-story LEED Certified parking garage supporting the new Amway Center with speed-ramps and a receptor for an elevated pedestrian walkway.Also included were new ADA compliant sidewalks and pedestrian paths,and accessible driveways.(2008-2010) a . 1 r rt.,(afu r,lo,,,,rri Ir ° E. 111ANTHEM PlI11,111111111" Traffic Dosigrn Pracf ce keacler/Enq�oneer If �IIIIIIIIIII��1����'111111111111��/D!��� l� CONS�JLTHNC;, F:M;INEI R.x Mr. Karmeris is a project manager an rs of progressivei.psi�n experience Sri nc interdisciplinary dl ssi�ns disciplinpecialistes, s, including s i yea • design c 1 c e ce cI ce c "c 1 e , ver g 1 Roadway, Temporary Traffic Control,!&PM,ITS,I,ahhting,Signals,Railways,Roadway ` s Characteristics Inventory R �cl in huas.e GEC. 11c has served as an engineer of record and held roles such as Safety and Security Coordinator,and. I:eratlwvrav, ITS 4aaad. I.ig;hting; I?ng;inecr. Chaistopher's expertise also includes iml)ICITICtning innovative ITS f and Rail'safety solutions with a focus on enhancing multimodal safety measures. 12 years Highway Rail Notification and Arterial Approachw Clearance, District wide, FL...Task le g' ad crossings within Distract i to determine critical crossings and t�l for prioritizing all railroad d appropriate mitigation methods. Information gathered is critical in guiding,District Professional Engineer,Florida No. policy to reduce railroad collisions,allocating limited resources throughout the District '48 ,2010 to maximize safety impacts. Eng;incer of Record for the design of identified mitigation IMSA Traffic signal Technician, methods(camera monitoring;and motion.-actuated flashing;R8-8"Do Not Stop on Tracks Level 1,2024 Signs") that can be applied easily at various locations with minimal alterations. 1M22000066, Developed sa work program tl'aat, identified grad implemented ao+ (,�raCle Crossing improvements. (2020 .20,2?) El f E,Civil Engineering, SunRoil Program Management Design Support Services, SunRail, FL -- 1�ng Meer of University of Central Florida, Record for various program management services relating; 1'fI'14 tothe Safety and Security of SunRail Operations. Project responsibilities include analyzuag and developing capital. MCM,Construction improvement plans to address critical safety concerns such as ingress and egress at the. Management,North Dakota State University,�f719 ()Tier{anon.Control Center,communication infrastructure vulnerabilities,and assisting;in the civil works improvement for the replacement Of the fare collection systems at the SunRail Statio Stations.(2a2r ,<az3) • Traditional Street righting Central Florida's Commuter Rail Transit (SaunRall) Phase It South, Osceola and • Interconnect Systems Orange Counties,FL-Safety Certification Coordinator for SunRail phase II South.The • ITS Infrastructures additional 17.2 mile operating;segment is a design build contract,which includes adding; • Railroad Crossing Safety four stations and upgrades to signals and geometry Of 23 at.grade crossings. Duties Counter Moosures • Project Development and include reviewing; submittals for compliance with design criteria, establishing; and acoping, maintaining;a safety certification database,and coordinating with Multiple disciplines to ensure compliance with all design criteria and local„ state, and federal, requirements. (Ord -2017) Americans Society of Highway SR 60 (Adame Drive Rigid Pavement Reconstruction and Safety Improvements Engineers from rifest of North 4" St. to East of Mirth 3411, St„ Hillsborough County. Mr. Karmeris serves as a I.eact Engineer, I?ng,inecr of Record and Deputy Project Manager responsible for the engineering; analysis anti design of the 'Traffic Systems and Signal. Operations, Drainage, and Signing; & Pavement Markings. The project involves the conversion of an existing; asphalt pavement section to rigid concrete pavement- within a. storm surge flood prone area, requiring deep milling and reconstruction within the project limits. The scope also includes ADA improvements, lighting;enhancements,and updates to signal operations,including the implementation ofleading pedestrian intervals(1.1`)ls).Chris is also involved in evaluating existing storanwater conveyance systems to ensure resiliency and compliance with NDOT stand<ards.(ozj Present) SIR55/US911 Milling, Resurfacing and Safety Improvements from NW 71 AVE, to Withlocoochee River Bridge, Citrus County,subconsultant to DRMP,Inc.Mr.Karmeris serves as the Temporary Traffic Control Engineer of Record responsible ����I�llll�l�l�lllll O% /(fffrrr,,, r E, ANTHEM F//F' Crafiuc: Design Prat-fic Leader/Engineer H r;O N:O L I M G for the engineering analysis and design of the Temporary Traffic Control flans and temporary stormwater management systems.'this project was a traditional RRR which consisted of 9.,j miles of milling and resurfacing of the existing pavement, pedestrian detours,and extensive review of the stortnwater conveyance systems during heavy rainfall events along C2 and. C3C; Context Classified facilities.(20a3 .- l*resent) SIR ,50 from West of SR ,520 to East of at. Anne Ave (POP), Orange County, FL, subconsultaant to Cook Consulting Engineers. Mr. Karmeris served as as Lead Engineer for the Roadway,`1"emporary'l"raffnc Control,Drainage,and Signing;tr. Pavement Markings Plans, lnncludes project design documentation such as the Typical Section Package,Design Variations, 1:xceptions,and Variation.Memos.The project started as a traditional RRR and was converted to a pavement.Only Project during I'fnase II.`l"lae pra.rja;ct iancltaded tlne unillinag aatncl resurfaua,ivag€.af"SIB btu auncl the SRo/SR 3zcu rampns I`rom west of SR to east of St.Anne*Ave.610s i3 -202,,J) SR 90(US 411)from N of Thomaasson Drive,to S of Southwest Boulevard, Collier County, subconsultaant to The Bulmoraal Group. Mr.Karmeris served as the Engineer of Record responsible for the engineering analysis and design of the'Temporary Traffic Control Plans and temporary storm wgater management systems. This project started as a traditional It R R and was converted too a POIl after Phase 11 which consisted ofthe milling and resurfacing of thee xisting paavement,eight(8)pedestrian. detours,and extensive review oft lie stormwater con veyancc systems during heavy rainfall of US 4 n from north of I"homasson Drive to south of Southwest Boulevard.(202 3 .2024) Continuing ervices-Design Support( I),Florida's Turnpike Enterprise,suk consultont to Core Engineering Croup, Mr. Karmeris provides Signalization, Signing & Pavement .Markings, Lighting, ITS, and "Temporary Traffic Control design services on a ° 'ask Work Order basis that includes roadway geometry, pavement design packages, cross slope analysis reports, evaluations of existing conditions„ roadside safety improvements, typical section packages, I)esig;n I'xccptions/Variaatioans/Variati€an Memos and Level 1/11 temporary traff is control analysis and plans. (Jw).3 I'r°cNeAlt) R 532 Diverging Diamond Interchange, Osceola County, FL. Mr,Karmeris served as a Design Engineer responsible for designing Wrong Way Driving;detection out the redesigned I p and.CR 532 interchange and implementing ITS infrastructure along C.R.i32. ITS design elements included upgrading;signals to smart signals,fiber backbone and interconnect,improving detection methods, and installing CCTV cameras. Project responsibilities included, overseeing project design, client coordination,developing Ilf'Cs, MSPs,and TSI's, and post-design services. FIng;incer of Record for Signing. and Pavement Markings and,Signaliaation during post design services. (2020) 1..295 ITS rong Way Driving Design, Duval County, FL . Served as the Engineer of Record responsible for successf iffy integrating a comprehensive',Vrang Way Driving detection system at the 1 295 interchanges of Alta Drive and Pulaski Road. Key responsibilities included conducting electrical design calculations, developing physical infrastructure designs encompassing the modification of local hubs,facilitating seamless client coordination,and development of project-specific. MSPs a,nd'I'SPs.(2021 2023) General Engineering Consultant nt (GEC), Distrietwide, FL ._ Experienced R€>ad vay Designer and Engineer of Record responsible for conducting field reviews, preliminary engineering;assessments,and developing project scopes for a diverse range of initiatives.projects include sidewalk construction and ADA compliance,roadway widening,road diets,intersection enhancements„signal improvements,drainage system upgrades,and turn lane additions.Required the review,analysis,and modification aofprovkled traffic studies to enhance the district's goals for consistency along State Roads. Developed project construction cast estimates,LRYS,crash analysis,and preliminary road way design and typical sections were used to establish District S's work plan for capital improvement and safety enhancements.Coordination with the District and local agencies was imperative to obtaining support from local stakeholders. (2ar3..-202z'3) 1-41 Beyond the Ultimate Project Development and Environment ent (P .E) Study, Polk, Orange,e, eminole, and Voluslo Counties,FL I*erformed utility coordination,including plans review for relocations,as well as Utility Impact Reports,typical section packages,critical sections,right_of_way impacts,and plants preparation.The studies were integral in determining the procedures needed for the proposed 1 4 Express Lanes from the Rolle County line to SR S28.They will also require separate decision records for the 34 miles of sections between SR S28 to Kirkman Road and SR 434 to SR 472 in Volusia. County.A Conceptual Plan of Operations was developed for the entire 1 4 corridor within District a.under tlna l'lac�E stuurfy.(.�or,1 2ca13J City of Orlando CDI�RFP25-0180 ( Pavement Management System luuiuiuuuu�ll����� I10WERED WX ICC p ,,, D 330 Form 80 ARCHITECT-ENGINEER QUALIFICATIONS PART I -CONTRACT-SPECIFIC QUALIFICATIONS A. CONTRACT INFORMATION 1. TITLE AND LOCATION (City and State) Pavement Management System, City of Orlando, Florida 2. PUBLIC NOTICE DATE 3. SOLICITATION OR PROJECT NUMBER May 14, 2025 RFP25-0180 B. ARCHITECT-ENGINEER POINT OF CONTACT 4. NAME AND TITLE Andrew Karasauskas, Client Services Manager 5. NAME OF FIRM International Cybernetics, LP d/b/a IMS Infrastructure Management Services 6. TELEPHONE NUMBER 7. FAX NUMBER 78. E-MAIL ADDRESS +1 727-547-0696 andrewk(a)icc-ims.com C. PROPOSED TEAM (Complete this section for the prime contractor and all key subcontractors.) (Check) "-z� �in 0 9. FIRM NAME 10. ADDRESS 11. ROLE IN THIS CONTRACT in d aU� x International Cybernetics,LP d/b/a IMS 10630 75rh Street Largo,FL 33777 Prime Consultant-Pavement Management Infrastructure Management Services Survey,Analysis,and Reporting a. CHECK IF BRANCH OFFICE X Anthem Consulting Engineers,PLLC 47 E.Yale Street Orlando,FL 32804 Subconsultant-Certified MBE b. ❑CHECK IF BRANCH OFFICE C. ❑CHECK IF BRANCH OFFICE d. ❑CHECK IF BRANCH OFFICE e. ❑CHECK IF BRANCH OFFICE f. ❑CHECK IF BRANCH OFFICE D. ORGANIZATIONAL CHART OF PROPOSED TEAM ® (Attached) AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 330 (REV. 7/2021) E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12. NAME 13. ROLE IN THIS CONTRACT 14. YEARS EXPERIENCE Michael Nieminen, PE, P. Eng. Project Principal a.TOTAL b.WITH CURRENT FIRM 21 8 15. FIRM NAME AND LOCATION (City and State) International Cybernetics, LP d/b/a IMS Infrastructure Management Services—Largo, Florida 16. EDUCATION(Degree and Specialization) 17. CURRENT PROFESSIONAL REGISTRATION(State and Discipline) - University of Waterloo, Ontario: BASc Mechanical Engineering; -Professional Engineer, Mechanical, Nevada No. 028702 Specialized in control systems and robotics -Professional Engineer, Ontario#100079509 - University of Illinois, Springfield, IL: M.S. Management Information Systems; Specialized in technology management and strategic use of information systems. 18. OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations, Training,Awards,etc.) Michael is an industry veteran with more than 21 years of experience as a project manager,technology developer,and senior executive. He provides a unique and valuable perspective on pavement condition and asset inventory projects.Over the past six years at ICC-IMS,Michael has built a team of experienced and sought-after industry professionals,including pavement and software engineers,who have re-imagined the data collection and processing workflow of ICC equipment and IMS services for today's technology and quality standards.Before joining ICC-IMS,Michael served as the Director of Operations and later as the Director of Technology Development at Fugro.He pioneered the use of spatial matching to join collected data to client roadway networks.This has proven a vitally important step to deliver consistent year-over-year pavement condition data results for pavement condition data management providers within the industry. 19. RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Florida Department of Transportation (FDOT) Pavement Data Collection, FL PROFESSIONAL SERVICES1 CONSTRUCTION(Ifapplicable) 2019-ongoing N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm a•IMS supported the statewide collection of pavement distress data on 10,600 lane miles of non- interstate roads using LCMS-2,an inertial profiler,and forward-facing imaging.Data met HPMS Field Manual and MAP-21 requirements in Title 23 CFR Part 490.Metrics collected included rut depth,fault depth,percent cracking(via LCMS-2),and roughness/IRI(via inertial profiler),in compliance with FDOT's FHWA-approved DAMP.Michael assisted with project planning, requirement definition,software architecture,and technical monitoring of the IrisPRO Pave system. His contributions ensured the project was well-organized,met all mandatory requirements,and employed the data collection tools effectively,resulting in accurate and reliable pavement condition data for FDOT. Role:Project Principal (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED New York State Department of Transportation (NYSDOT), Statewide PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) Pavement Data Collection, NY 2012 N/A (3)BRIEF DESCRIPTION(Brefscope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm b. Michael managed this 15,000-lane-mile project,overseeing planning,data collection,QA/QC, processing,software deployment,and delivery into AgileAssets PMS.The scope included distress, rutting,roughness,texture,and ROW imagery.He maintained communication with NYSDOT, addressed concerns,and ensured milestone compliance.His leadership and management skills were instrumental in coordinating the team,optimizing data collection processes,and delivering high- quality results that met NYSDOT's standards and requirements.*Completed with previous firm. Project Role:Project Principal (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Arizona Department of Transportation (ADOT)Network Data Collection& PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) Processing,AZ Ongoing N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm c.Our work with ADOT is ongoing,as we have been performing pavement condition surveys, collecting pavement condition data,HD imagery,and sign/striping inventory across 15,000 miles of interstate,state,US routes,and HPMS sections across Arizona.Photologs are delivered through Inform TM cloud-based,pavement and asset data visualization software.Work includes processing geospatial roadway data for FHWA's HPMS and MIRE compliance,supporting ADOT's planning, programming,and M&R development.Michael supported planning,requirements,and technical oversight of IrisPRO Pave and Connect software,ensuring robust data capture and processing.IMS also completed similar federally funded projects for the Cities of Glendale and Goodyear under a previous ADOT contract.His leadership and technical expertise ensured seamless project execution,advanced data collection capabilities,and efficient processing workflows. Role:Project Principal 1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED yoming Department of Transportation (WYDOT) Network Pavement Data PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) Collection & Processing,WY Ongoing N/A STANDARD FORM 330 (REV. 7/2021) PAGE 2 (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm d.WYDOT sought services for pavement distress data and image collection for 10,535 lane miles. Data included road roughness(IRI),rutting,faulting,texture,digital images,position,orientation,and geometrics using GPS and DMI.Our IrisPRO Pave collected data from interstate,non-interstate NHS,non-NHS,and county roads.Our data experts delivered the pavement condition data set for the DOT's Pavement Management System(PMS).The DOT used our Connect software for image and data review.Statewide imaging was provided through Inform TM web viewer.In collaboration with the state,a project-specific DQMP was developed per HPMS guidelines.Michael supported the project in planning,requirements,and software architecture,and technically monitored the data collection equipment,the IrisPRO Pave.Michael's crucial role ensured accurate collection,seamless workflows,and ultimate project success. Project Role:Project Manager/Technical Director (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED PROFESSIONAL SERVICES rRUCTION(Ifapp/icable) e. (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ❑Check if project performed with current firm STANDARD FORM 330 (REV. 7/2021) PAGE 2 E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12. NAME 13. ROLE IN THIS CONTRACT 14. YEARS EXPERIENCE Megan Ratliff Project Manager a.TOTAL b.WITH CURRENT FIRM 4 4 15. FIRM NAME AND LOCATION (City and State) International Cybernetics, LP d/b/a IMS Infrastructure Management Services—Largo, Florida 16. EDUCATION(Degree and Specialization) 17. CURRENT PROFESSIONAL REGISTRATION(State and Discipline) - Auburn University— BS Civil Engineering - EIT in California; OCTA Certified Pavement - Auburn University— MS Civil and Rater Environmental Engineering 20. OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations, Training,Awards,etc.) Megan is a graduate of the Civil and Environmental Engineering master's program at Auburn University.Her research at Auburn University's National Center for Asphalt Technology focused on the structural analysis of several asphalt pavement test sections at the world-renowned Test Track.She is proficient in using many pavement analysis and design software programs,such as WESLEA,MEPDG,PerRoad,KENPAVE,FlexPAVE,and Evercalc.Megan is an EIT in California and has passed the State of California Principles and Practice of Engineering exam.In her time at IMS,she has reviewed and analyzed pavement condition survey data using Easy Street Analysis(ESA)and PAVER, created pavement management plans using various budgets,and interacted with clients to help better understand their needs. 21. RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Pavement Management Services, Greenville County, South Carolina PROFESSIONAL SERVICES I CONSTRUCTION(Ifapplicable) 2024 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm a.Megan supported the project manager and QA manager with project controls on the 2020 project and is serving as project manager on the current project awarded in 2023 and planned for completion in June 2024.IMS partnered with Greenville County,South Carolina for a comprehensive update of its pavement management program in 2020.The pavement condition survey included data collection along 1,750 centerline miles of county roads,ROW,and the county- maintained Swamp Rabbit Pedestrian and Bike Trail using LCMS-2-equipped IrisPRO Paves.The LCMS-2 vehicles collected 4K imagery in addition to the pavement condition data to aid in the development of a ROW asset inventory of sidewalks and signs,maintaining Cityworks FacilitylDs. Project Role:Project Manager (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Pavement Management Services, City of Allen,Texas PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) Upcoming 2028,2023,2022 N/A (3)BRIEF DESCRIPTION(8riefscope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm b. Megan reviewed the draft pavement condition survey report and attended the in-person city council presentation with the IMS project manager.Megan presented the results of a small-scale field inspection on rehabilitation work previously conducted in the area that the city manager was interested in implementing on a future project.This project was awarded in 2022 and included a pavement condition survey for 600 test miles of city-managed roadways.The majority of the city's network was Portland Cement Concrete(PCC)segments,in which distresses can be challenging to detect.To ensure high-quality data on the city's PCC segments,a rigorous semi-automated QC protocol was implemented. Project Role:Principal Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Pavement Management Services,City of Dallas,Texas PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) 2023 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE C. Megan supported the project manager and acted as QC reviewer on the City of Dallas'TxShare ®Check if project performed with current firm pavement condition survey,sidewalk inventory,and select project-level GPR testing project awarded in November 2022 and planned for completion in 2023.IMS deployed a fleet of five LCMS-2- equipped IrisPRO Paves to complete the ASTM D6433 PCI survey of approximately 6,000 test miles of city-managed arterial,collector,and local roadways in just three months to stay on track with the city's aggressive schedule.Megan met with the city to present an in-depth overview of our LCMS-2- equipped IrisPRO Pave. Project Role:Project Engineer/QC Reviewer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Pavement Management Services, City of Flower Mound,Texas PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) 2022 N/A (3)BRIEF DESCRIPTION(8riefscope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm d.Megan reviewed the pavement condition data and performed the network analysis as the project engineer for the city in 2022.She met with the city to discuss the detailed analysis and corresponded with them regularly to ensure the project proceeded according to schedule.Megan customized the city's analysis parameters in the ESA spreadsheet so that the results were meaningful and practical for the city. Pro ect Role:Project Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED STANDARD FORM 330 (REV. 7/2021) PAGE 2 PROFESSIONAL SERVICES CONSTRUCTION(ifapplicable) Florida Pavement Management Services, Pasco County, Florida Ongoing wa (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm e. Supporting the project controls and acting as QC reviewer.IMS assisted the county in the development of a robust pavement and asset management program.In addition to performing a pavement condition assessment on 1,875 miles of roads,IMS inventoried several assets including sidewalks and ADA ramps,signs and supports,curb and gutters,catch basins,swales,shoulders, bike paths,traffic signals,striping and markings,guardrails,handrails,and medians.The asset inventories were developed during post-processing activities and integrated with Cityworks. Promect Role:Promect Engineer STANDARD FORM 330 (REV. 7/2021) PAGE 2 E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12. NAME 13. ROLE IN THIS CONTRACT 14. YEARS EXPERIENCE Marcial Mota Lead Project Engineer a.TOTAL b.WITH CURRENT FIRM 7 2 15. FIRM NAME AND LOCATION (City and State) International Cybernetics, LP d/b/a IMS Infrastructure Management Services—Largo, Florida 16. EDUCATION(Degree and Specialization) 17. CURRENT PROFESSIONAL REGISTRATION(State and Discipline) - University of Central Florida -MS, Civil Engineering- Transportation Systems Engineering - University of Central Florida -MS, Civil Engineering- Water Resources Engineering - Universidad Iberoamericana- BS, Civil Engineering 18. OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations, Training,Awards,etc.) Marcial has seven years of extensive experience specializing in pavement management,engineering,and Geographic Information Systems(GIS).Holding a master's degree in Transportation Systems Engineering,he brings a robust academic foundation to his professional endeavors.Throughout his career,he has demonstrated proficiency in the maintenance and optimization of transportation infrastructure,particularly in pavement management systems.He has plenty of experience using pavement/asset management software such as PAVER,StreetSaver,Cartegraph,ESA,Lucity,among others;in addition,he is also familiar with GIS applications such as ArcGIS Pro and ArcMap.His commitment to excellence,coupled with his comprehensive understanding of pavement management and transportation systems,makes him a valuable asset in any engineering team striving to address the challenges of modern urban transportation networks. 19. RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Pavement Condition Assessment,City of Irvine,CA PROFESSIONAL SERVICES rONSTRUCTION(Ifapp/icable) 2024-2025,2020,2022 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm a. The City of Irvine has continuously partnered with IMS to conduct comprehensive pavement condition assessments and strategic planning,covering 589 test miles of roadway.These efforts support the City's commitment to maintaining a safe,efficient,and sustainable roadway network while complying with Orange County Transportation Authority(OCTA)reporting requirements.Utilizing cutting-edge technology and data- driven analysis,IMS has provided the City with valuable insights to optimize roadway maintenance and rehabilitation strategies.Marcial played a critical role in the City of Irvine's pavement management efforts by managing the PAVER Inspection Data Load and conducting Pavement Maintenance Analyses.He meticulously followed the Orange County Transportation Authority's Countywide Pavement Management Plan guidelines,contributing to the city's official report.Additionally,he utilized Easy Street Analysis(ESA)to further refine the city's pavement maintenance strategies. Project Role:Project Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Pavement Condition Assessment,City of Garden Grove,CA PROFESSIONAL SERVICES CONSTRUCTION(If applicable) FY24&FY26,2021 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc_)AND SPECIFIC ROLE Check if project performed with current firm b, The City selected IMS in 2021 to perform a pavement condition assessment of their paved network.IMS utilized the LCMS-2 RST to perform a pavement evaluation on 435 test miles.The City is part of the Orange County Transportation Authority(OCTA)which has specific reporting requirements and a seven-year analysis.Initially,IMS created their GIS street layers and will provide training through their QGIS application. IMS supplied data that met the OCTA reporting requirements for the City's PAVER application in 2021 as scheduled.IMS will conduct a full cost-of-deferral analysis using our in-house Easy Street Analysis spreadsheet as well.The FY2024&FY 2026 project is slated for July 2023&2025 executed Agreements with the plan to deliver the next two cycle's data in the following Spring. Marcial was responsible for the PAVER Inspection Data Load and performed detailed Pavement Maintenance Analyses in alignment with the Orange County Transportation Authority's guidelines. His contributions were instrumental in the development of the city's pavement management report,ensuring data accuracy and reliability. Project Role:Project Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Roadway Condition Assessment,Seminole County,FL PROFESSIONAL SERVICES FONSTRUCTION(If applicable) 2025,2024 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm C. IMS was selected to perform a comprehensive roadway condition assessment for approximately 521 centerline miles of Seminole County-maintained roadways.This project utilized our cutting-edge IrisPRO Pave system,an advanced pavement data collection solution designed to capture continuous,high- resolution surface condition data,including cracking,rutting,roughness,and imagery,in a fully automated, lane-level format.The data collection effort was tailored to meet the County's goals for maintaining a safe, efficient,and data-driven roadway network.All roadway segments were evaluated under live traffic conditions,ensuring minimal disruption to the traveling public while maximizing network coverage and data integrity.With IMS's Florida-based operations located in nearby Largo,our team brings a strong understanding of regional pavement behavior,climate impacts,and local maintenance practices.Our close proximity also allowed for efficient mobilization and responsive support throughout the project.The results of this assessment empower Seminole County to make informed pavement management decisions,optimize capital planning,and extend the service life of its roadway assets while ensuring long-term cost savings and public satisfaction. Marcial executed Pavement Conditions Calculations and maintained the PAVER Database,including loading new inspection data.His work ensured the accuracy and timeliness of the STANDARD FORM 330 (REV. 7/2021) PAGE 2 county's pavement management data. Project Role:Project Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Comprehensive Pavement Assessment,Hillsborough County,FL PROFESSIONAL SERVICES I CONSTRUCTION(Ifapp/icable) 2024 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm d. Our team recently completed an extensive municipal data collection project for Hillsborough County,FL, encompassing an impressive 7,000 lane miles of roadway.This project underscored our commitment to delivering high-quality,detailed data to support the county's infrastructure management and planning efforts. Extensive Data Collection Over the course of the project,our team successfully captured comprehensive condition data across 7,000 lane miles,meticulously gathering key metrics essential for evaluating the structural integrity and maintenance needs of the county's extensive road network. Advanced Technology Implementation Utilizing state-of-the-art data collection technologies,IMS ensured that every mile of pavement was accurately assessed,providing Hillsborough County with reliable and actionable information. Delivery in PAVER All collected data was seamlessly integrated and delivered using the PAVER system,a specialized pavement management software.This format facilitates easy access,manipulation,and analysis of the data,enabling county engineers and planners to make informed decisions regarding pavement maintenance,rehabilitation,and investment priorities. Strategic Infrastructure Insights The data delivered provides Hillsborough County with a clear and comprehensive overview of its pavement conditions,serving as a crucial tool in planning future infrastructure projects and budget allocations effectively. This project not only demonstrates our ability to handle large-scale,complex data collection tasks but also our dedication to enhancing municipal infrastructure management through advanced technological solutions and precise data delivery.Marcial oversaw the PAVER Inspection Data Load for Hillsborough County,FL, contributing to the county's efforts in maintaining and analyzing their pavement infrastructure.His involvement ensured that the data was effectively integrated into the county's pavement management system. Project Role:Project Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Pavement Management Survey,Wyandotte County,KS PROFESSIONAL SERVICES rONSTRUCTION(Ifapp/icable) 2024,2021,2019,2017 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ©Check if project performed with current firm e. IMS conducted pavement management surveys for the Unified Government of Wyandotte County, assessing 1,425 miles using ASTM D6433 standards.IMS delivered digital images and GIS-synced data, developed ROW asset databases(sidewalks,curbs,striping followed by additional database development for ADA ramps,obstructions,guardrails,ditches,and alleys),and implemented Lucity software for analysis. This work supported data-driven maintenance planning,enhanced safety,accessibility,and long-term infrastructure management for the County. Marcial contributed to Wyandotte County's pavement management by performing Pavement Maintenance Analyses using Easy Street Analysis(ESA).He also provided critical training to county staff,enabling them to utilize ESA for future pavement assessments and maintenance planning. Project Role:Project Engineer STANDARD FORM 330 (REV. 7/2021) PAGE 2 E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12. NAME 13. ROLE IN THIS CONTRACT 14. YEARS EXPERIENCE Geoff Dew QA Manager a.TOTAL b.WITH CURRENT FIRM 18 6 15. FIRM NAME AND LOCATION (City and State) International Cybernetics, LP d/b/a IMS Infrastructure Management Services—Largo, Florida 16. EDUCATION(Degree and Specialization) 17. CURRENT PROFESSIONAL REGISTRATION(State and Discipline) Durham College, Business Administration, Human Resources Management Diploma 18. OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations, Training,Awards,etc.) Geoff is an accomplished data analysis manager with 18 years of experience in pavement and asset data collection and processing.He manages the data processing team and associated tasks,from verifying incoming data streams to overseeing each step of the data processing efforts.His experience includes 500,000 miles of data processing for 12 DOTS,including delivering more than 3.5 million unique assets across 70 different asset types.Geoff actively develops project-specific manuals,trains staff,manages project quality control measures,and thoroughly prepares data for post-processing.In addition,he has meticulously designed and implemented SOPS and DQMPs on both the department and project levels. 19. RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Network Data Collection &Processing,Arizona Department of PROFESSIONAL SERVICES rNSTRUCTION(Ifapplicable) Transportation (ADOT),Arizona Ongoing N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm a•Geoff is overseeing the performance of a pavement condition survey and sign/striping inventory of nearly 15,000 miles of interstate,state,US routes,and HPMS sections in Arizona.Work includes the collection,processing,and validation of the geospatial roadway data items identified in the FHWA's HPMS,Model Inventory of Roadway Elements(MIRE),and other ADOT roadway inventory items. Project Role:Project Manager (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Pavement Condition Data Collection, Delaware Department of PROFESSIONAL SERVICES rNSTRUCTION(Ifapplicable) Transportation (DelDOT), Delaware 2025 N/A b. (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm Geoff serves as GIS and data processing manager for pavement condition data collection on 5,987 miles of Delaware roadways.IMS collects state and suburban miles biennially as a subcontractor to Kimley Horn.Responsibilities include collecting and processing distress data per Delaware's Pavement Management Distress Dictionary,customized DQMP,HPMS requirements,and video log images.Geoff oversees data processing,validates incoming data streams,and ensures workflows meet scheduled timelines. Project Role:GIS&Data Processing Manager (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Network Pavement Data Collection&Processing,Wyoming Department of PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) Transportation(WYDOT),Wyoming Ongoing N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm C. In this ongoing project,Geoff serves as GIS and data processing manager for pavement condition data collection for approximately 10,535 lane miles across the State of Wyoming.Data included road roughness(IRI),rutting,faulting,texture,digital images,position,orientation,and geometrics using GPS and DMI.Our IrisPRO Pave collected this data from interstate,non-interstate NHS,non-NHS, and county roads.Statewide imaging was provided with our Inform web-based viewer,which was loaded with the current cycle as well as the previous five years of historical imagery and condition data for WYDOT's use. Project Role:Project Manager (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Pavement Condition Survey, City of Dallas,Texas PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) Ongoing,202. N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm d.Geoff managed data stream verification,schedule tracking,and overall data quality.IMS was awarded Dallas'TxShare pavement condition survey,sidewalk inventory,and select project-level GPR testing in November 2022,with completion planned for Oct023.A fleet of five LCMS-2- equipped IrisPRO Pave vehicles completed the ASTM D6433 PCI survey of 6,000 test miles of arterial,collector,and local roadways within three months to meet the city's aggressive schedule. The sidewalk and ADA ramp inventory included five days of GPR testing along selected routes. Project Role:GIS&Data Processing Manager (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED STANDARD FORM 330 (REV. 7/2021) PAGE 2 Pavement Management,City of Tampa, Florida PROFESSIONAL SERVICES I CONSTRUCTION(ifapplicable) 2022 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm g. Geoff managed the data processing project team and tasks for the city,including data stream verification,data workflow management,and percent completeness,ensuring data schedules are on track.To support Tampa's deterioration modeling,budget analysis,and M&R planning,IMS conducted an automated pavement condition survey of 1,500 lane miles using an LCMS-2-equipped IrisPRO Pave per ASTM D6433.Processed data was formatted for the city's PAVER PMS and GIS. ROW images,captured via Ladybug 5+360'camera at 25-foot intervals,provided forward,left,and right views referenced to pavement sections and GPS coordinates. Project Role:GIS&Data Processing Manager STANDARD FORM 330 (REV. 7/2021) PAGE 2 E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12. NAME 13. ROLE IN THIS CONTRACT 14. YEARS EXPERIENCE Chris Karmeris Transportation Engineer a.TOTAL b.WITH CURRENT FIRM 12 2 15. FIRM NAME AND LOCATION (City and State) Anthem Consulting Engineers,Orlando,FL 16. EDUCATION(Degree and Specialization) 17. CURRENT PROFESSIONAL REGISTRATION(State and Discipline) University of Central Florida,BSCE,Civil Engineering Professional Engineer,Florida No.87483,2019 North Dakota State University,MCM,Construction Management IMSA Traffic Signal Technician,Level 1,2024 18. OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations, Training,Awards,etc.) American Society of Highway Engineers SME:Traditional Street Lighting,Interconnect Systems,ITS Infrastructure,Railroad Crossing Safety Measures,Project Development and Scoping 19. RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Highway Rail Notification and Arterial Approach Clearance,Districtwide,FL PROFESSIONAL SERVICES I CONSTRUCTION(Ifapplicable) 2023 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm a• Task lead for prioritizing all railroad crossings within District 5 to determine critical crossings and appropriate mitigation methods.Information gathered is critical in guiding District policy to reduce railroad collisions, allocating limited resources throughout the District to maximize safety impacts.Engineer of Record for the design of identified mitigation methods(camera monitoring and motion-actuated flashing 138-8"Do Not Stop on Tracks Signs")that can be applied easily at various locations with minimal alterations.Developed a work program that identified and implemented 20+Grade Crossing improvements. Project Role:Task Lead (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED SunRail Program Management Design Support Services,SunRail,FL PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) 2023 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm b. Engineer of Record for various program management services relating to the Safety and Security of SunRail Operations.Project responsibilities include analyzing and developing capital improvement plans to address critical safety concerns such as ingress and egress at the Operation Control Center,communication infrastructure vulnerabilities,and assisting in the civil works improvement for the replacement of the fare collection systems at the SunRail Stations. Project Role:Engineer of Record (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Central Florida's Commuter Rail Transit(SunRail)Phase II South,Osceola and Orange Counties,FL PROFESSIONAL SERVICES I CONSTRUCTION(Ifapplicable) 2017 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm C. Safety Certification Coordinator for SunRail Phase II South.The additional 17.2-mile operating segment is a design-build contract,which includes adding four stations and upgrades to signals and geometry of 23 at- grade crossings. Duties include reviewing submittals for compliance with design criteria,establishing and maintaining a safety certification database,and coordinating with multiple disciplines to ensure compliance with all design criteria and local,state,and federal requirements. Project Role:Safety Certification Coordinator (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED SR 60(Adamo Drive)Rigid Pavement Reconstruction and Safety Improvements PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) from West of North 34th St.to East of North 34th St.,Hillsborough County,FL 2024-ongoing N/A d (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ©Check if project performed with current firm Mr.Karmeris is responsible for the engineering analysis and design of the Traffic Systems and Signal Operations,Drainage,and Signing&Pavement Markings.The project involves the conversion of an existing asphalt pavement section to rigid concrete pavement within a storm surge flood-prone area,requiring deep milling and reconstruction within the project limits.The scope also includes ADA improvements,lighting enhancements,and updates to signal operations,including the implementation of leading pedestrian intervals(LPIs).Chris is also involved in evaluating existing stormwater conveyance systems to ensure resiliency and compliance with FDOT standards. Project Role:Lead Engineer,Engineer of Record and Deputy Project Manager STANDARD FORM 330 (REV. 7/2021) PAGE 2 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED CR 532 Diverging Diamond Interchange,Osceola County,FL PROFESSIONAL SERVICES rNSTRUCTION(Ifapp/icable) 2020 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm e. Mr.Karmeris served as a Design Engineer responsible for designing Wrong Way Driving detection at the redesigned 1-4 and CR 532 interchange and implementing ITS infrastructure along CR 532.ITS design elements included upgrading signals to smart signals,fiber backbone and interconnect,improving detection methods,and installing CCTV cameras.Project responsibilities included overseeing project design,client coordination,developing PPCs,MSPs,and TSPs,and post-design services.Engineer of Record for Signing and Pavement Markings and Signalization during post-design services. Project Role:Design Engineer STANDARD FORM 330 (REV. 7/2021) PAGE 2 E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12. NAME 13. ROLE IN THIS CONTRACT 14. YEARS EXPERIENCE Richard Ramoutar, PE Project Manager a.TOTAL b.WITH CURRENT FIRM 18 3.5 15. FIRM NAME AND LOCATION (City and State) Anthem Consulting Engineers,Orlando,FL 16. EDUCATION(Degree and Specialization) 17. CURRENT PROFESSIONAL REGISTRATION(State and Discipline) - University of Central Florida,BSCE,Civil Engineering - Professional Engineer,Florida No.76027,2013 18. OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations, Training,Awards,etc.) American Society of Highway Engineers,Florida Engineering Society,WTS—Women's Transportation Seminar FDOT Pond Design Training,FDOT Risk Management Training,FDOT Specifications Training,FDOT Construction Management Development Program Training,FDOT Public Involvement Training,FDOT Long Range Estimates Training 19. RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED 1-4 Ultimate PPP Design-Build(CEI Quality Assurance),Orange and Seminole Counties,FL PROFESSIONAL SERVICES I CONSTRUCTION(Ifapplicable) 2021 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm a• Mr.Ramoutar served as a Senior Engineer and assistant Quality Assurance Manager(CAM)responsible for review,repair recommendations,and final structural and serviceability disposition of disputed closed drainage systems throughout the entire project limits.Responsibilities included reviews of As-Built plans, Geotechnical reports,observation and alignment deviation reports,pipe video inspections,specialty engineer recommendations,Design Joint Venture and FOR recommendations,and resolution meetings with FDOT, SGL and CEI staff.These activities required detailed understanding and practical implementation of the FDOT Specifications,FDOT Repair Matrix,and structural capability and design serviceability of stormwater management structures.Repair dispositions for systems with disputed longitudinal and circumferential cracks,vertical,horizontal and sag deviations,infiltration runners and weepers,obstructions,and damaged joints were provided to SGL. Project Role:Senior Engineer and assistant Quality Assurance Manager(QAM) (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Dr.P.Phillips Center for the Performing Arts,Orange County,FL PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) 2013 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm b, Mr.Ramoutar served as a Project Engineer responsible for design of the stormwater management systems, grading and drainage of all parcels and future build-out phases,environmental resource permitting and utility coordination.This project included a mixed-use urban arts center with performance and educational facilities,a convertible public plaza for outdoor events,parking structures and commercial expansion.The stormwater management facilities consisted of closed storm sewer and underground exfiltration trenches discharging to Lake Lucerne,an impaired water body. Project Role:Project Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Lake Angel Drainage Improvements and Floodplain Study,Orange County,FL PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) 2013 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm C. Mr.Ramoutar served as a Project Engineer responsible for design of the stormwater management systems, hydrologic and hydraulic analysis,and environmental resource permitting.The project included the expansion of Lake Angel,encompassing the existing Orange County Retention Pond B and the proposed FDOT 1-4 Ultimate FDOT Pond OX to provide additional stormwater storage to alleviate flooding in the adjacent City roads,residential homes,and local businesses.As part of this project,the sites were also cleared,mass graded,utilities were removed,and muck layers were removed within the project limits. Project Role:Project Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED South Street,Anderson Street,Orange Avenue,Rosalind Avenue and Magnolia Avenue Improvements, PROFESSIONAL SERVICES CONSTRUCTION Ifa I�cable Orange County,FL ( pp ) 2013 N/A STANDARD FORM 330 (REV. 7/2021) PAGE 2 (3)BRIEF DESCRIPTION(Brief scope,size,cost,eic.)AND SPECIFIC ROLE Check if project performed with current firm Mr.Ramoutar served as a Project Engineer responsible for the intersection grading,stormwater d. management systems,and environmental resource permitting.This project was designed concurrently with the Dr.P.Phillips Center for the Performing Arts and consisted of the realignment and improvements to South Street,Magnolia Avenue,Orange Avenue,Anderson Street and Rosalind Avenue.The project included design to interface with the existing Lynx Bus Rapid Transit Lymmo circular lane on South Street with the future dedicated Lymmo lane on Magnolia Avenue,and extension of the City's Intelligent Transportation System fiber optic cables.This project included signing and pavement marking, signalization upgrades,intersection grading,stormwater management systems,and ADA compliant hardscape throughout the limits. Project Role:Project Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Church Street Streetscape Improvements,Orange County,FL PROFESSIONAL SERVICES rNSTRUCTION(Ifapp/icable) 2013 N/A (3)BRIEF DESCRIPTION(Briefscope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm e. Mr.Ramoutar served as a Project Engineer responsible for utility coordination,design of the stormwater management systems,intersection grading and ADA compliant hardscape plazas.The project limits were from 300 feet east of the intersection of Terry Avenue to a point 300 feet west of the intersection of Tampa Avenue,an approximate overall distance of 6,300 feet.The incorporation of Bus Rapid Transit(BRT)design for the downtown Lymmo bus circulator was an important design element of the project,including dedicated lanes,interface with existing bus service,Intelligent Transportation Systems applications,and bus station design.The design included special curb less ADA compliant festival street treatments in front of the Florida Citrus Bowl and The Amway Center as primary destinations.The hardscape design was completed to accommodate future bus shelters at various locations along the corridor and included other curb-side elements such as wide sidewalks for high numbers of pedestrians,benches,trash receptacles,bicycle racks and decorative lighting poles for enhanced security.Conduit for interconnection of informational kiosks at the future bus shelters is included in a multi-dud system. Project Role:Project Engineer STANDARD FORM 330 (REV. 7/2021) PAGE 2 F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20. EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency, or 10 projects, if not specified. 1 Complete one Section F for each project.) 21. TITLE AND LOCATION(City and State) 22. YEAR COMPLETED Municipal Data Collection Project, Hillsborough County, FL PROFESSIONAL SERVICES I CONSTRUCTION(If applicable) 2024 N/A 23. PROJECT OWNER'S INFORMATION a. PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER Hillsborough County/Engineering and Operations Kevin Trimble (813)678-7521 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope,size,and cost) Comprehensive Pavement Assessment Empowers Hillsborough County's Long-Term Infrastructure Planning Our team recently completed an extensive municipal data collection project for Hillsborough County, FL, encompassing an impressive 7,000 lane miles of roadway. This project underscored our commitment to delivering high-quality, detailed data to support the county's infrastructure management and planning efforts. Extensive Data Collection Over the course of the project, our team successfully captured comprehensive condition data across 7,000 lane miles, meticulously gathering key metrics essential for evaluating the structural integrity and maintenance needs of the county's extensive road network. Advanced Technology Implementation Utilizing state-of-the-art data collection technologies, IMS ensured that every mile of pavement was accurately assessed, providing Hillsborough County with reliable and actionable information. Delivery in PAVER All collected data was seamlessly integrated and delivered using the PAVER system, a specialized pavement management software. This format facilitates easy access, manipulation, and analysis of the data, enabling county engineers and planners to make informed decisions regarding pavement maintenance, rehabilitation, and investment priorities. Strategic Infrastructure Insights The data delivered provides Hillsborough County with a clear and comprehensive overview of its pavement conditions, serving as a crucial tool in planning future infrastructure projects and budget allocations effectively. This project not only demonstrates our ability to handle large-scale, complex data collection tasks but also our dedication to enhancing municipal infrastructure management through advanced technological solutions and precise data delivery. Contract Amount: $935,949 STANDARD FORM 330 (REV. 7/2021) PAGE 3 F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20. EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency, or 10 projects, if not specified. 2 Complete one Section F for each project.) 21. TITLE AND LOCATION(City and State) 22. YEAR COMPLETED Pavement Management Services,Sumter County,FL PROFESSIONAL SERVICES CONSTRUCTION(If applicable) 2024,2021-2022 N/A 23. PROJECT OWNER'S INFORMATION a. PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER Sumter County Public Works Matthew Tadlock (352)689-4400 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope,size,and cost) IMS performed comprehensive automated pavement data collection and Pavement Management System (PMS) update services for Sumter County, Florida.To improve the accuracy, consistency, and network-wide coverage of its pavement condition assessments,the County sought to transition from manual to automated data collection.This effort supported the Countys long-term goal of data-driven decision-making for capital planning and maintenance prioritization. The project encompassed approximately 870 centerline miles of a mixed functional classification roadway network. IMS deployed its advanced IrisPRO Pave surveyvehicle equipped with the LCMS-2 2D/3D imaging system, dual line-laser profilers, right-of-way imaging with integrated GPS, and Distance Measurement Instrumentation (DMI). In addition, a Ladybug 5+ 3600 camera captured panoramic right-of-way imagery, which included two perspective views to aid in post- processing and review. Using our proprietary Connect"'technology, IMS collected, processed, and delivered high-resolution condition data.This included pavement surface distresses, rutting, transverse profile, and roughness (measured as IRI).All condition data were georeferenced to the County's pavement segments and integrated into Sumter's GIS network.The reconciled pavement layer ensured consistency between condition data and the County's asset records. The project included updates to the County's PAVER database,which was enhanced with PCI values derived from the collected distress data. IMS developed a customized treatment prioritization tool using PCI and County-defined criteria, such as proximity to stormwater systems, schools, and emergency routes,to support strategic investment decisions. Additionally, a pavement marking inventory was created from right-of-way images, cataloging the location,type, and condition of markings in a GIS-enabled format for easy visualization and planning. IMS also collaborated with Sumter County to create a Data Quality Management Plan (DQMP)tailored to the County's needs, ensuring data integrity throughout collection and processing.All imagery and condition data were delivered via ConnectTM,giving the County a user-friendly platform to view and interact with the information. This project provided Sumter County with an accurate, GIS-integrated, and customized pavement management dataset that significantly enhances its ability to plan and prioritize roadway improvements. By leveraging IMS's automated technologies and decision-support tools,the County is now equipped with a future-ready framework for managing its road network more effectively, reducing uncertainty, improving transparency, and optimizing the use of public funds for both short- and long-term infrastructure planning. Contract Amount: $132, 210 STANDARD FORM 330 (REV. 7/2021) PAGE 3 F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20. EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency, or 10 projects, if not specified. 3 Complete one Section F for each project.) 21. TITLE AND LOCATION(City and State) 22. YEAR COMPLETED Roadway Data Collection Seminole County,FL PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) 2025,2024 N/A 23. PROJECT OWNER'S INFORMATION a. PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER Seminole County Engineering Michael Garcia (407)665-5673 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope,size,and cost) IMS was selected to perform a comprehensive roadway condition assessment for approximately 521 centerline miles of Seminole County-maintained roadways. This project utilized our cutting-edge IrisPRO Pave system, an advanced pavement data collection solution designed to capture continuous, high-resolution surface condition data, including cracking, rutting, roughness, and imagery, in a fully automated, lane-level format. The data collection effort was tailored to meet the County's goals for maintaining a safe, efficient, and data-driven roadway network.All roadway segments were evaluated under live traffic conditions, ensuring minimal disruption to the traveling public while maximizing network coverage and data integrity. With IMS's Florida-based operations located in nearby Largo, our team brings a strong understanding of regional pavement behavior, climate impacts, and local maintenance practices. Our close proximity also allowed for efficient mobilization and responsive support throughout the project. The results of this assessment empower Seminole County to make informed pavement management decisions, optimize capital planning, and extend the service life of its roadway assets while ensuring long-term cost savings and public satisfaction. Contract Amount: $80,982 (multiple contracts performing portions of the county) STANDARD FORM 330 (REV. 7/2021) PAGE 3 F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20. EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency, or 10 projects, if not specified. 4 Complete one Section F for each project.) 21. TITLE AND LOCATION(City and State) 22. YEAR COMPLETED Pavement Condition Survey Project,City of Dallas,TX PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Ongoing since 2022 N/A 23. PROJECT OWNER'S INFORMATION a. PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER City Engineering—Asset Management Daryoush Mahjoob,P.E.,Eng. (214)948-4617 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope,size,and cost) IMS is proudly serving as the prime consultant on a significant pavement condition survey project for the City of Dallas, with the 2025 contract cycle underway.This ambitious project involves a comprehensive ASTM D6433 & E3303 pavement condition survey across 6,000 miles of roadway. In addition to pavement analysis,the project includes the extraction of right-of-way(ROW)assets, focusing on sidewalks, curb &gutter, and curb ramps, enhancing urban infrastructure accuracy and management. True Partnership A key aspect of our successful partnership with Dallas is our close collaboration with city staff,which has allowed us to effectively break down the vast network into manageable segments. This strategic segmentation facilitates precise planning and execution, ensuring high-quality data collection and analysis tailored to meet the city's specific infrastructure needs. Repeat Engagements Building on the success of our initial project in 2022, our current work not only encompasses the elements of the previous survey but also the assessment of additional assets such as retaining walls and utility poles alongside sidewalks.This enhancement is poised to provide the city with even more detailed insights into its infrastructure, aiding in more strategic planning and maintenance. Contract Amount: $799,307 STANDARD FORM 330 (REV. 7/2021) PAGE 3 F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20. EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency, or 10 projects, if not specified. 5 Complete one Section F for each project.) 21. TITLE AND LOCATION(City and State) 22. YEAR COMPLETED Pavement Condition Survey,Software,and Services,Volusia County,FL PROFESSIONAL SERVICES CONSTRUCTION(If applicable) 2024,2022,2027 N/A 23. PROJECT OWNER'S INFORMATION a. PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER Volusia County/Special Projects Stephanie McClain (386)736-5965 x123 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope,size,and cost) IMS was selected as the prime consultant by Volusia County to perform a comprehensive pavement condition assessment and management update across approximately 1,050 centerline miles of roadway. All services were completed in-house, showcasing IMS's end-to-end capabilities in data collection, system integration, and analysis. Using our IrisPRO Pave data collection system outfitted with advanced Laser Crack Measurement System 2 (LCMS-2) technology, IMS conducted a high-resolution linear pavement condition survey. Following data collection, our team configured and refined Lucity's pavement analysis intelligence over two full assessment cycles,tailoring the platform to the county's evolving needs. Updated budget forecasts and paving recommendations were generated in alignment with local best practices. Deliverables: • Pavement condition data integrated into Volusia Countys Lucity software • Updated GIS databases with embedded, hyperlinked pavement imagery • Refined budgeting tools and maintenance planning insights Benefit to the County: Through this project,Volusia County gained an enhanced understanding of its roadway network condition, optimized its pavement management system, and received actionable, locally tailored recommendations to support data-driven decision- making.This effort ensures improved capital planning, maximized return on infrastructure investments, and extended pavement life through more strategic maintenance planning. Contract Amount: $124,995 STANDARD FORM 330 (REV. 7/2021) PAGE 3 F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20. EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency, or 10 projects, if not specified. 6 Complete one Section F for each project.) 21. TITLE AND LOCATION(City and State) 22. YEAR COMPLETED Services—Statewide Pavement Condition Survey,Florida Department of Transportation(FDOT) PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Ongoing 23. PROJECT OWNER'S INFORMATION a. PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER Florida Department of Transportation Charles Holzschuher, P.E. 1(352)955-6341 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope,size,and cost) Services since 2019: Our team supported the Florida Department of Transportation (FDOT)through a large-scale, statewide pavement condition survey covering over 10,600 lane miles of non-interstate roadways.Working in partnership with ARA,we provided automated data collection services using our IrisPRO Pave data collection vehicle outfitted with a Laser Crack Measurement System (LCMS-2), inertial profiler, and high-resolution forward-facing imaging system.The data collected includes rut depth, faulting, percent cracking, and International Roughness Index(IRI), and is processed and reported in compliance with the FHWA's Data Quality Management Plan (DQMP), HPMS Field Manual, and MAP-21 standards outlined in 23 CFR Part 490. Project Highlights: • Statewide coverage of the National Highway System (NHS)and HPMS segments • High-fidelity automated pavement condition data • Full compliance with federal and state data quality and reporting requirements • Proven experience supporting DOT workflows and pavement performance standards Contract Amount: $127,736* *sum of all work Equipment since the 1990s: FDOT-Owned Pavement Data Collection Technology As a long-standing technology partner, ICC-IMS has also equipped FDOT with a range of cutting-edge pavement evaluation technologies. FDOT owns and operates our IrisPRO Pave system, an advanced pavement data collection vehicle equipped with industry-leading sensors for surface distress, roughness, and geometric data collection. In addition, FDOT maintains a fleet of our Safety Friction Tester(SFT) equipment,which measures pavement friction using precision systems designed for repeatability and reliability under real-world conditions. Benefits to FDOT: • Access to the most advanced pavement assessment technologies • Ongoing support, calibration, and maintenance services from ICC-IMS • Seamless integration of equipment with statewide pavement management and safety initiatives STANDARD FORM 330 (REV. 7/2021) PAGE 3 F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20. EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency, or 10 projects, if not specified. 7 Complete one Section F for each project.) 21. TITLE AND LOCATION(City and State) 22. YEAR COMPLETED Statewide Pavement Data Collection,Tennessee Department of Transportation,TN PROFESSIONAL SERVICES CONSTRUCTION(If applicable) 2024 23. PROJECT OWNER'S INFORMATION a. PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER Tennessee Department of Chris Harris, P.E. (615) 532-3453 Transportation 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope,size,and cost) In August 2024,the Tennessee Department of Transportation (TDOT) engaged IMS for an urgent statewide pavement data collection effort across 12,000 miles of roads and ramps.With federal deadlines looming,TDOT needed a partner who could mobilize quickly and deliver accurate results. IMS deployed five IrisPRO Pave data collection vehicles and used its advanced DriveT"" collection platform to complete the work in just five weeks, all while meeting AASHTO and ASTM standards. TDOT had previously struggled with slow vendor mobilization, putting reporting timelines and pavement asset management at risk. IMS overcame these challenges by quickly deploying a skilled team and advanced technology, including the LCMS-2 sensors and Ladybug 5+ camera, ensuring fast, accurate, and streamlined data collection. Our Drive TM-based collection platform enabled daily data synchronization, real-time tracking, and efficient coordination across the survey fleet.This minimized overlap, improved quality control, and supported continuous progress. IMS also developed a customized Data Quality Management Plan (DQMP), configured reporting tools, and established control sites to support TDOT's pavement management needs. IMS's rapid response helped TDOT meet its critical October 15 HPMS reporting deadline, avoiding delays and funding risks. The high-quality data was fully integrated into TDOT's Pavement Management System (PMS), supporting informed decision- making and strategic road maintenance planning. This project highlighted the strength of the TDOT-IMS partnership. Our ability to deliver under pressure provided immediate value while building a foundation for future collaboration. IMS brings not only advanced tools but a deep commitment to client success and problem-solving.The project also exemplified IMS's core value— Client First and Develop Expertise. Contract Amount: $908,545 STANDARD FORM 330 (REV. 7/2021) PAGE 3 F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20. EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency, or 10 projects, if not specified. 8 Complete one Section F for each project.) 21. TITLE AND LOCATION(City and State) 22. YEAR COMPLETED Pavement Condition Assessment,City of Orlando,FL PROFESSIONAL SERVICES CONSTRUCTION(Ifapplicable) 2022 23. PROJECT OWNER'S INFORMATION a. PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER City of Orlando Howard Elkin 1(407)246-.2289 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope,size,and cost) Data Transfer Solutions(DTS), now part of ICC-IMS, completed a comprehensive pavement condition assessment for the City of Orlando to support and update the City's existing Pavement Management Plan (PMP). Covering approximately 1,008 centerline miles,the survey included automated mobile data collection for 987 miles using DTS's advanced Mobile Asset Collection (MAC)vehicles. High-resolution pavement and right-of-way imagery,georeferenced with sub-meter accuracy, was gathered safely at posted speeds using an array of precision sensors, including lasers, GPS, IMUs, and high-definition cameras. The project employed the ASTM D6433 to calculate the Pavement Condition Index(PCI)for each segment,with data formatted for integration into the City's PAVER Pavement Management System. DTS also measured the International Roughness Index(IRI)and developed multiple maintenance and budget scenarios within VUEWorks AMS, including a five- year"maintain"scenario to preserve the current network condition and a"worst-first"scenario aligned with existing budget allocations. Key components of the project included quality-controlled sampling based on a 95% confidence level, systematic distress identification using EarthShaperT"' spatial analysis software, and a comprehensive distress inventory across asphalt, concrete, brick, and unsurfaced roads. PCI and IRI data were post-processed, reviewed, and delivered in a geodatabase compatible with ESRI and PAVER, ensuring seamless integration with the City's asset management workflows. By leveraging industry-standard methods and automated collection technology,this project provided Orlando with a defensible, data-driven foundation for long-term pavement planning, performance modeling, and maintenance decision- making. Contract Amount: $10,000 STANDARD FORM 330 (REV. 7/2021) PAGE 3 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE International Cybernetics LP,d/b/a IMS Infrastructure Largo,Florida Prime Consultant-Pavement Management Survey,Analysis, a, Management Services and Reporting (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE b.Anthem Consulting Engineers,PLLC 47 E.Yale Street Orlando,FL 32804 Subconsultant-Certified MBE (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE C. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE d. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE e. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE f. STANDARD FORM 330 (REV. 7/2021) PAGE 3 G. KEY PERSONNEL PARTICIPATION IN EXAMPLE PROJECTS 26. NAMES OF KEY 27. ROLE IN THIS 28. EXAMPLE PROJECTS LISTED IN SECTION F PERSONNEL CONTRACT (Fill in Example Projects Key"section below before completing table. (From Section E, Block 12) (From Section E, Block 13) Place X"under project key number for participation in same or similar role.) 1 2 3 4 5 6 7 8 9 10 Michael Nieminen,PE.P.Eng. Project Principal X X X X X X X X Megan Ratliff Project Manager Martial Mota Lead Project Engineer X X X X Geoff Dew QA Manager X X X X X X X X Chris Karmeris-Subconsultant Transportation Engineer Richard Ramoutar,PE-Subconsultant Project Manager 29. EXAMPLE PROJECTS KEY NUMBER TITLE OF EXAMPLE PROJECT (From Section F) NUMBER TITLE OF EXAMPLE PROJECT(From Section F) 1 Municipal Data Collection Project,Hillsborough County,FL 6 Services—Statewide Pavement Condition Survey,Florida Department of Transportation(FDOT) 2 Pavement Management Services Sumter County,FL 7 Statewide Pavement Data Collection,Tennessee Department of Transportation(TDOT) 3 Roadway Data Collection Seminole County,FL 8 Pavement Condition Assessment,City of Orlando,FL 4 Pavement Condition Survey Project,City of Dallas,TX 9 5 Pavement Condition Survey,Software,and Services,Volusia Comity, 10 FL STANDARD FORM 330 (REV. 7/2021) PAGE 4 H. ADDITIONAL INFORMATION 30. PROVIDE ANY ADDITIONAL INFORMATION REQUESTED BY THE AGENCY. ATTACH ADDITIONAL SHEETS AS NEEDED. ........................................................................................................................... CITY OF ORLANDO ............................. clay staff.............................................. PROJECT PRINCIPAL PE, PROJECT MANAGER M ega n Ratliff ----------------------------——————————— ---------------------------------- ..................................................SUPPORTSERVICES................................................................................ I T. I fill IMM"m!: jmLjj- Andrew LLeis Soimer7 KaIaSaUskas 7 —— ------------------------------------------------------ LEAD PROJECT ENGINEER QA MANAGER Marciall Mota F Geoff Dew TECHNICAL RESOURCES ................................................................................I............................................................ .. I-—---------------------................. ------------------------------ PROJECT ENGINEERS ASSETS&GIS SUPPORT STAFF] /QC REVIEWERS 20 FUII-Tivne Staff [------ k I --------------- Dando Balzarini,PhD Full-Tirne Staff Chibuilke Ogho, PF LEGEND AdIson Hiday -----MHE INDEPENDENTQA/QC Key Staff -------- TFIAuthorized Representative/Point of Contact Sub-consultant STANDARD FORM 330 (REV. 7/2021) PAGE 5 I. AUTHORIZED REPRESENTATIVE The foregoing is a statement of facts. 31. SIGNATURE 32. DATE � ..._..i July 21, 2025 33. NAME AND TITLE Michael Nieminen, PE, P. Eng., CEO STANDARD FORM 330 (REV. 7/2021) PAGE 5 1. SOLICITATION NUMBER(Ifany) ARCHITECT-ENGINEER QUALIFICATIONS RFP25-0180 PART II -GENERAL QUALIFICATIONS (If a firm has branch offices, complete for each specific branch office seeking work.) 2a. FIRM(or Branch Office)NAME 3. YEAR ESTABLISHED 4. UNIQUE ENTITY IDENTIFIER International Cybernetics Company, LP d/b/a IMS Infrastructure Management Services 1975 MXX6U9115QW5 2b. STREET 5. OWNERSHIP 10630 75th Street North a.TYPE 2c. CITY 2d. STATE �2e. ZIP CODE Limited Partnership Largo FL 33777 b.SMALL BUSINESS STATUS 6a. POINT OF CONTACT NAME AND TITLE Small Business Michael Nieminen, PE, P. Eng., CEO 7. NAME OF FIRM(If Block 2a is a Branch Office) N/A 6b. TELEPHONE NUMBER 6c. EMAILADDRESS 727-547-0696 mnieminen@icc-ims.com 8a. FORMER FIRM NAME(S)(Ifany) 8b. YEAR ESTABLISHED 8c. UNIQUE ENTITY IDENTIFIER IMS Infrastructure Management Services, LP 1985 W8SSUICFRZV9 9. EMPLOYEES BY DISCIPLINE 10. PROFILE OF FIRM'S EXPERIENCE AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS a. Function b. Discipline c. Number of Employees a. Profile b. Experience c Revenue Numberndex Code (1)FIRM (2)BRANCH Code see below 02 Administrative N/A 46 T02 Testing and Inspection Services 7 12 Civil Engineer 5 5 G04 GIS Services 3 58 Technician Anal st N/A 31 Other Employees Total 5 82 11. ANNUAL AVERAGE PROFESSIONAL PROFESSIONAL SERVICES REVENUE INDEX NUMBER SERVICES REVENUES OF FIRM FOR LAST 3 YEARS 1. Less than $100,000 6. $2 million to less than $5 million (Insert revenue index number shown at right) 2. $100,000 to less than $250,000 7. $5 million to less than $10 million a. Federal Work 3 3. $250,000 to less than $500,000 8. $10 million to less than$25 million b. Non-Federal Work 7 4. $500,000 to less than $1 million 9. $25 million to less than$50 million c. Total Work 7 5. $1 million to less than $2 million 10. $50 million or greater 12. AUTHORIZED REPRESENTATIVE The foregoing is a statement of facts. a.r,GNATURE b.DATE "X June 5, 2025 c. AME AND ITLE Michael Nieminen, PE, P. Eng., CEO STANDARD FORM 330 (REV. 7/2021) PAGE 6 1. SOLICITATION NUMBER(Ifany) ARCHITECT-ENGINEER QUALIFICATIONS RFP25-0180 PART II -GENERAL QUALIFICATIONS (If a firm has branch offices, complete for each specific branch office seeking work.) 2a. FIRM(or Branch Office)NAME 3. YEAR ESTABLISHED 4. UNIQUE ENTITY IDENTIFIER Anthem Consulting Engineers, PLLC 2021 87-3924565 2b. STREET 5. OWNERSHIP 47 E. Yale Street a.TYPE 2c. CITY 2d. STATE �2e. ZIP CODE PLLC Orlando FL 32804 b.SMALL BUSINESS STATUS 6a. POINT OF CONTACT NAME AND TITLE FDOT Small Business Enterprise Richard Ramoutar, Founding Principal 7. NAME OF FIRM(If Block 2a is a Branch Office) 6b. TELEPHONE NUMBER 6c. EMAILADDRESS N/A 407-919-3956 richard.ramoutar@anthemce.com 8a. FORMER FIRM NAME(S)(Ifany) 8b. YEAR ESTABLISHED 8c. UNIQUE ENTITY IDENTIFIER N/A N/A N/A 9. EMPLOYEES BY DISCIPLINE 10. PROFILE OF FIRM'S EXPERIENCE AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS a. Function b. Discipline c. Number of Employees a. Profile b. Experience c Revenue Numberndex Code (1)FIRM (2)BRANCH Code see below 08 CADD Technician 2 T03 Traffic&Transportation Engineering 4 48 Project Manager 1 60 Transportation Engineer 2 62 Water Resources Engineer 1 Other Employees Total 11. ANNUAL AVERAGE PROFESSIONAL PROFESSIONAL SERVICES REVENUE INDEX NUMBER SERVICES REVENUES OF FIRM FOR LAST 3 YEARS 1. Less than $100,000 6. $2 million to less than $5 million (Insert revenue index number shown at right) 2. $100,000 to less than $250,000 7. $5 million to less than $10 million a. Federal Work 1 3. $250,000 to less than $500,000 8. $10 million to less than$25 million b. Non-Federal Work 4 4. $500,000 to less than $1 million 9. $25 million to less than$50 million c. Total Work 4 5. $1 million to less than $2 million 10. $50 million or greater 12. AUTHORIZED REPRESENTATIVE The foregoing is a statement of facts. a.SIGNATURE b.DATE 07/17/2025 c.NAME AND TITLE Richard Ramoutar, Founding Principal STANDARD FORM 330 (REV. 7/2021) PAGE 6 4'�GOA�N085�I11�����IIIV�titiili�11�4;���IGl1�'I�III1V111��'��IB�R'�1�1111�111�119��fl�II�II�I��I�11��I�IIII�II�IIIIIIIIIII�I�I����IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIVI�pIpIIIVIII�IVI�lll�llllll�ll�llllllllllllllllllllllllll�l�l�l�l�l�l�l�lllll II�III �� POWERED BY ICC ���i�f��J�1Ja�1���1�1�I1I1pN ,N�'N�I'VNI'V'�EII�� UVIVVVpI�II�U�IIIIIUUVIIIIIJII�O��I�N�VIV�VI001��1��U�UIVII@V@ITV,, 1 ii �, ''���� i i �umioioiioioiouuuuuuiouooiuui i I� a DATE(MM/DD/YYYY) �,,....- CERTIFICATE OF LIABILITY INSURANCE 05/28/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain w� p y, policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT 'O NAME: Aon Risk Services, Inc of Florida PHONE FAX 701 Brickell Avenue (A/C.No.Ext): (866) 283-7122 (A/c.No.): (800) 363-0105 v Suite 3200 E-MAIL 2 Miami FL 33131 USA ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A: Travelers Property Casualty Ins Co 36161 International Cybernetics Company, LP INSURERB: The Travelers Indemnity Co of America 25666 DBA IMS Infrastructure Management 10630 75th Street INSURERC: Travelers Casualty & Surety Company 19038 Largo FL 33777 USA INSURER Travelers Property Cas Co of America 25674 INSURERE: Columbia Casualty Company 31127 INSURER F: COVERAGES CERTIFICATE NUMBER: 570120249991 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR ADDL SUBR POLICY ERE POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY H630B6205425TIL26 03/31/2026 03/31/2027 EACH OCCURRENCE $2,000,000 CLAIMS-MADE F`X�OCCUR DAMAGE TO RENTED $1'000,000 PREMISES(Ea occurrence) MED EXP(Any one person) $15,000 PERSONAL&ADV INJURY $1,000,000 n'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $2,000,000 m PRO- a POLICY �JECT ❑LOC PRODUCTS-COMP/OPAGG $2,000,000 p N OTHER: o B AUTOMOBILE LIABILITY BA-C1797709-26-13-G 03/31/2026 03/31/2027 COMBINED SINGLE LIMIT N (Ea accident) $1,000,000 X ANY AUTO BODILY INJURY(Per person) O OWNED SCHEDULED BODI LY I NJURY(Per accident) Z AUTOS ONLY AUTOS N HIRED AUTOS NON-OWNED PROPERTY DAMAGE (p ONLY AUTOS ONLY (Per accident) O Comp./Coll deductible $1 000 t= N D X UMBRELLA LIAB OCCUR CUPC17985342613 03/31/2026 03/31/2027 EACH OCCURRENCE $10,000,000 X v EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000 DED I X RETENTION $10,000 C WORKERS COMPENSATION AND UBC17981042613G 03/31/2026 03/31/2027 X PER STATUTE ORTH- EMPLOYERS'LIABILITY YIN JE AN PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 E E&O - Technology 8044685899 03/31/2026 03/31/2027 Aggregate E&O Tech/Cyber Liability SIR - SIR applies per policy ter s & condi ions DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE: Project: Pavement Condition Assessment and Pavement Management Services. Monroe County is included as Additional insured �y in accordance with the policy provisions of the General Liability, Automobile Liability and umbrella Liability policies. A 15K T 6Y_ _t 5.28.26 y 0- DA"YF.....,._.......__�.�._.._.._.,.Y._._.Y.......,�_ CERTIFICATE HOLDER CANCELLATION Illw - SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. a� Monroe County AUTHORIZED REPRESENTATIVE 1100 Simonton Street Key west FL 33040 USA �. ©1988-2015 ACORD CORPORATION.All rights reserved ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD