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HomeMy WebLinkAboutItem T03 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Michelle Lincoln,District 2 The Florida. Keys Mayor Pro Tem David Rice,District 4 p Craig Cates,District I James K. Scholl,District 3 - Holly Merrill Raschein,District 5 Regular Meeting June 10, 2026 Agenda Item Number: T3 26-32160 BULK ITEM: No DEPARTMENT: County Attorney TIME APPROXIMATE: n/a STAFF CONTACT: Bob Shillinger AGENDA ITEM WORDING: Appointment of one commissioner to serve as a substitute member and a second commissioner to serve as an alternate member of the Monroe County Canvassing Board for the August primary and November general elections of 2026. ITEM BACKGROUND: Florida law designates the chair(Mayor) of each county commission to serve as a member of that county's canvassing board. F.S. 102.141(1). However, if the Mayor is unable to serve, the statute vest the duty of selecting a substitute from amongst its members to serve in the Mayor's place. Mayor Lincoln has recused herself due to her active support of candidates for statewide office so the Board needs to select her substitute. The county canvassing normally consists of the Supervisor of Elections, a county court judge, and the BOCC chair. The board's duties are set forth in F.S. 102.141. Generally, the canvassing board is charged with overseeing the conduct of the election and certifying its results to the State Division of Elections. The statute prohibits a canvassing board member from participating if that member's name appears on the ballot being canvassed or if that member is an active participant in the campaign of a candidate on the ballot. The statute does not define the term"active participant" so the Division of Elections has issued guidance that states that an "active participant" is "one who undertakes an action intentionally to demonstrate or generate public support of[a] candidate." DE 09-07. The Division has provided the following examples of what it means to be an active participant: 1. being a member of an election or re-election committee for a candidate; 2. public endorsement with or without financial support of a candidate; 3. holding campaign signs, wearing a campaign tee-shirt, or other public display of support for a candidate; 4. signing an endorsement card for a candidate; 5. attending a fundraiser for a candidate; and 6. chairing or co-chairing an ongoing election campaign or fundraiser for a candidate. DE 15-03, FN 1. The statute also vests the Mayor with the authority to appoint an alternate member. Since the Mayor has already recused herself from serving, the County Attorney is asking the Board to select a second commissioner to serve as an alternate member of the canvassing board. The alternate fills in if any regular or substitute member of the canvassing board has a scheduling conflict. If the Board cannot or does not select a substitute or alternate, the Chief Judge has the authority to fill all remaining vacancies. PREVIOUS RELEVANT BOCC ACTION: On 11/12/25, the Board elected Commissioner Lincoln to serve as Mayor, thus designating her as a Canvassing Board member for the 2026 election cycle. INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval DOCUMENTATION: FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match: No Select Year: 2025 v Go The 2025 Florida Statutes Title IX Chapter 102 View Entire ELECTORS AND CONDUCTING ELECTIONS AND ASCERTAINING THE Chapter ELECTIONS RESULTS 102.141 County canvassing board; duties.— (1) The county canvassing board shall be composed of the supervisor of elections; a county court judge, who shall act as chair; and the chair of the board of county commissioners. The names of the canvassing board members must be published on the supervisor's website upon completion of the logic and accuracy test. At least two alternate canvassing board members must be appointed pursuant to paragraph (e). In the event any member of the county canvassing board is unable to serve, is a candidate who has opposition in the election being canvassed, or is an active participant in the campaign or candidacy of any candidate who has opposition in the election being canvassed, such member shall be replaced as follows: (a) If a county court judge is unable to serve or if all are disqualified, the chief judge of the judicial circuit in which the county is located must appoint as a substitute member a qualified elector of the county who is not a candidate with opposition in the election being canvassed and who is not an active participant in the campaign or candidacy of any candidate with opposition in the election being canvassed. In such event, the members of the county canvassing board shall meet and elect a chair. (b) If the supervisor of elections is unable to serve or is disqualified, the chair of the board of county commissioners must appoint as a substitute member a member of the board of county commissioners who is not a candidate with opposition in the election being canvassed and who is not an active participant in the campaign or candidacy of any candidate with opposition in the election being canvassed. The supervisor, however, shall act in an advisory capacity to the canvassing board. (c) If the chair of the board of county commissioners is unable to serve or is disqualified, the board of county commissioners must appoint as a substitute member one of its members who is not a candidate with opposition in the election being canvassed and who is not an active participant in the campaign or candidacy of any candidate with opposition in the election being canvassed. (d) If a substitute member or alternate member cannot be appointed as provided elsewhere in this subsection, or in the event of a vacancy in such office, the chief judge of the judicial circuit in which the county is located must appoint as a substitute member or alternate member a qualified elector of the county who is not a candidate with opposition in the election being canvassed and who is not an active participant in the campaign or candidacy of any candidate with opposition in the election being canvassed. (e)1. The chief judge of the judicial circuit in which the county is located shall appoint a county court judge as an alternate member of the county canvassing board or, if each county court judge is unable to serve or is disqualified, shall appoint an alternate member who is qualified to serve as a substitute member under paragraph (a). Any alternate may serve in any seat. 2. The chair of the board of county commissioners shall appoint a member of the board of county commissioners as an alternate member of the county canvassing board or, if each member of the board of county commissioners is unable to serve or is disqualified, shall appoint an alternate member who is qualified to serve as a substitute member under paragraph (d). 3. If a member of the county canvassing board is unable to participate in a meeting of the board, the chair of the county canvassing board or his or her designee must designate which alternate member will serve as a member of the board in the place of the member who is unable to participate at that meeting. 4. If not serving as one of the three members of the county canvassing board, an alternate member may be present, observe, and communicate with the three members constituting the county canvassing board, but may not vote in the board's decisions or determinations. (2)(a) The county canvassing board shall meet in a building accessible to the public in the county where the election occurred at a time and place to be designated by the supervisor to publicly canvass the absent electors' ballots as provided for in s. 101.68 and provisional ballots as provided by ss. 101,048, 101,049, and 101,6925. During each meeting of the county canvassing board, each political party and each candidate may have one watcher able to view directly or on a display screen ballots being examined for signature matching and other processes. Provisional ballots cast pursuant to s. 101.049 shall be canvassed in a manner that votes for candidates and issues on those ballots can be segregated from other votes. As soon as the absent electors' ballots and the provisional ballots are canvassed, the board shall proceed to publicly canvass the vote given each candidate, nominee, constitutional amendment, or other measure submitted to the electorate of the county, as shown by the returns then on file in the office of the supervisor. (b) Public notice of the canvassing board members, alternates, time, and place at which the county canvassing board shall meet to canvass the absent electors' ballots and provisional ballots must be given at least 48 hours prior thereto by publication on the county's website as provided in s. 50.0311, on the supervisor's website, or in one or more newspapers of general circulation in the county. If the applicable website becomes unavailable or there is no newspaper of general circulation in the county, the notice must be posted in at least four conspicuous places in the county. The time given in the notice as to the convening of the meeting of the county canvassing board must be specific and may not be a time period during which the board may meet. (c) If the county canvassing board suspends or recesses a meeting publicly noticed pursuant to paragraph (b) for a period lasting more than 60 minutes, the board must post on the supervisor's website the anticipated time at which the board expects to reconvene. If the county canvassing board does not reconvene at the specified time, the board must provide at least 2 hours' notice, which must be posted on the supervisor's website, before reconvening. (d) During any meeting of the county canvassing board, a physical notice must be placed in a conspicuous area near the public entrance to the building in which the meeting is taking place. The physical notice must include the names of the individuals officially serving as the county canvassing board, the names of any alternate members, the time of the meeting, and a brief statement as to the anticipated activities of the county canvassing board. (3) The canvass, except the canvass of absent electors' returns and the canvass of provisional ballots, shall be made from the returns and certificates of the inspectors as signed and filed by them with the supervisor, and the county canvassing board shall not change the number of votes cast for a candidate, nominee, constitutional amendment, or other measure submitted to the electorate of the county, respectively, in any polling place, as shown by the returns. All returns shall be made to the board on or before 2 a.m. of the day following any primary, general, or other election. If the returns from any precinct are missing, if there are any omissions on the returns from any precinct, or if there is an obvious error on any such returns, the canvassing board shall order a retabulation of the returns from such precinct. Before canvassing such returns, the canvassing board shall examine the tabulation of the ballots cast in such precinct and determine whether the returns correctly reflect the votes cast. If there is a discrepancy between the returns and the tabulation of the ballots cast, the tabulation of the ballots cast shall be presumed correct and such votes shall be canvassed accordingly. (4)(a) The supervisor of elections shall upload into the county's election management system by 7 p.m. on the day before the election the results of all early voting and vote-by-mail ballots that have been canvassed and tabulated by the end of the early voting period. Pursuant to ss. 101.5614(8), 101.657, and 101.68(2), the tabulation of votes cast or the results of such uploads may not be made public before the close of the polls on election day. (b) The canvassing board shall report all early voting and all tabulated vote-by-mail results to the Department of State within 30 minutes after the polls close. Thereafter, the canvassing board shall report, with the exception of provisional ballot results, updated precinct election results to the department at least every 45 minutes until all results are completely reported. The supervisor of elections shall notify the department immediately of any circumstances that do not permit periodic updates as required. Results shall be submitted in a format prescribed by the department. (5) The canvassing board shall submit on forms or in formats provided by the division unofficial returns to the Department of State for each federal, statewide, state, or multicounty office or ballot measure no later than noon on the third day after any primary election and no later than noon on the fourth day after any general or other election. Such returns shall include the canvass of all ballots as required by subsection (2). (6) If the county canvassing board determines that the unofficial returns may contain a counting error in which the vote tabulation system failed to count votes that were properly marked in accordance with the instructions on the ballot, the county canvassing board shall: (a) Correct the error and retabulate the affected ballots with the vote tabulation system; or (b) Request that the Department of State verify the tabulation software. When the Department of State verifies such software, the department shall compare the software used to tabulate the votes with the software filed with the department pursuant to s. 101.5607 and check the election parameters. (7) If the unofficial returns reflect that a candidate for any office was defeated or eliminated by one-half of a percent or less of the votes cast for such office, that a candidate for retention to a judicial office was retained or not retained by one-half of a percent or less of the votes cast on the question of retention, or that a measure appearing on the ballot was approved or rejected by one-half of a percent or less of the votes cast on such measure, a recount shall be ordered of the votes cast with respect to such office or measure. The Secretary of State is responsible for ordering recounts in federal, state, and multicounty races. The county canvassing board or the local board responsible for certifying the election is responsible for ordering recounts in all other races. A recount need not be ordered with respect to the returns for any office, however, if the candidate or candidates defeated or eliminated from contention for such office by one-half of a percent or less of the votes cast for such office request in writing that a recount not be made. (a) Each canvassing board responsible for conducting a recount shall put each marksense ballot through automatic tabulating equipment and determine whether the returns correctly reflect the votes cast. If any marksense ballot is physically damaged so that it cannot be properly counted by the automatic tabulating equipment during the recount, a true duplicate shall be made of the damaged ballot pursuant to the procedures in s. 101.5614(4). Immediately before the start of the recount, a test of the tabulating equipment shall be conducted as provided in s. 101.5612. If the test indicates no error, the recount tabulation of the ballots cast shall be presumed correct and such votes shall be canvassed accordingly. If an error is detected, the cause therefor shall be ascertained and corrected and the recount repeated, as necessary. The canvassing board shall immediately report the error, along with the cause of the error and the corrective measures being taken, to the Department of State. No later than 11 days after the election, the canvassing board shall file a separate incident report with the Department of State, detailing the resolution of the matter and identifying any measures that will avoid a future recurrence of the error. If the automatic tabulating equipment used in a recount is not part of the voting system and the ballots have already been processed through such equipment, the canvassing board is not required to put each ballot through any automatic tabulating equipment again. (b) Each canvassing board responsible for conducting a recount where touchscreen ballots were used shall examine the counters on the precinct tabulators to ensure that the total of the returns on the precinct tabulators equals the overall election return. If there is a discrepancy between the overall election return and the counters of the precinct tabulators, the counters of the precinct tabulators shall be presumed correct and such votes shall be canvassed accordingly. (c) The canvassing board shall submit on forms or in formats provided by the division a second set of unofficial returns to the Department of State for each federal, statewide, state, or multicounty office or ballot measure. The returns shall be filed no later than 3 p.m. on the 5th day after any primary election and no later than 3 p.m. on the 9th day after any general election in which a recount was ordered by the Secretary of State. If the canvassing board is unable to complete the recount prescribed in this subsection by the deadline, the second set of unofficial returns submitted by the canvassing board shall be identical to the initial unofficial returns and the submission shall also include a detailed explanation of why it was unable to timely complete the recount. However, the canvassing board shall complete the recount prescribed in this subsection, along with any manual recount prescribed in s. 102,166, and certify election returns in accordance with the requirements of this chapter. (d) The Department of State shall adopt detailed rules prescribing additional recount procedures for each certified voting system, which shall be uniform to the extent practicable. (8) The canvassing board may employ such clerical help to assist with the work of the board as it deems necessary, with at least one member of the board present at all times, until the canvass of the returns is completed. The clerical help shall be paid from the same fund as inspectors and other necessary election officials. (9) Each member, substitute member, and alternate member of the county canvassing board and all clerical help must wear identification badges during any period in which the county canvassing board is canvassing votes or engaging in other official duties. The identification badges should be worn in a conspicuous and unobstructed area, and include the name of the individual and his or her official position. (10)(a) The supervisor shall file a report with the Division of Elections on the conduct of the election no later than 20 business days after the Elections Canvassing Commission certifies the election. The report must, at a minimum, describe all of the following: 1. All equipment or software malfunctions at the precinct level, at a counting location, or within computer and telecommunications networks supporting a county location, and the steps that were taken to address the malfunctions. 2. All election definition errors that were discovered after the logic and accuracy test, and the steps that were taken to address the errors. 3. All ballot printing errors, vote-by-mail ballot mailing errors, or ballot supply problems, and the steps that were taken to address the errors or problems. 4. All staffing shortages or procedural violations by employees or precinct workers which were addressed by the supervisor of elections or the county canvassing board during the conduct of the election, and the steps that were taken to correct such issues. 5. All instances where needs for staffing or equipment were insufficient to meet the needs of the voters. 6. Any additional information regarding material issues or problems associated with the conduct of the election. (b) If a supervisor discovers new or additional information on any of the items required to be included in the report pursuant to paragraph (a) after the report is filed, the supervisor must notify the division that new information has been discovered no later than the next business day after the discovery, and the supervisor must file an amended report signed by the supervisor of elections on the conduct of the election within 10 days after the discovery. (c) Such reports must be maintained on file in the Division of Elections and must be available for public inspection. (d) The division shall review the conduct of election reports to determine what problems may be likely to occur in other elections and disseminate such information, along with possible solutions and training, to the supervisors of elections. (e) The department shall submit the analysis of these reports for the general election as part of the consolidated reports required under ss. 101,591 and 101,595 to the Governor, the President of the Senate, and the Speaker of the House of Representatives by February 15 of each year following a general election. (11) The supervisor shall file with the department a copy of or an export file from the results database of the county's voting system and other statistical information as may be required by the department, the Legislature, or the Election Assistance Commission. The department shall adopt rules establishing the required content and acceptable formats for the filings and time for filings. History.—s. 46, ch. 6469, 1913; RGS 350; CGL407; s. 11, ch. 13761, 1929; s. 6, ch. 26870, 1951; s. 1, ch. 57-104; s. 6, ch. 65-129; s. 19, ch. 73-334; s. 26, ch. 77-175; s. 47, ch. 79-400; s. 18, ch. 84-302; s. 4, ch. 86-33; s. 600, ch. 95-147; s. 41, ch. 2001-40; s. 20, ch. 2002-17; s. 26, ch. 2003-415; s. 58, ch. 2005-277; s. 33, ch. 2007-30; s. 14, ch. 2010-167; s. 43, ch. 2011-40; s. 19, ch. 2013-57; s. 34, ch. 2016-37; s. 10, ch. 2018-112; s. 36, ch. 2019-162; s. 4, ch. 2020-109; s. 31, ch. 2021-11; s. 36, ch. 2023-120. Note.—Formers. 102.45. Copyright© 1995-2026 The Florida Legislature • Privacy Statement • Contact Us G ", !. .9�;UtitVIS TAJO` L®R.IDA DEPARTMENT VT 0f TXll. CHARLIE CRIST KURT S. BROWNING Governor Secretary of State October 15, 2009 Honorable Sharon L. Zeller County Court Judge Broward County Courthouse Fort Lauderdale, Florida 33301 RE: DE 09-07 Canvassing Board—Disqualification of Member; §§ 102.141(l), Florida Statutes Dear Judge Zeller: This letter responds to your request for an advisory opinion. You are the Administrative County Judge for Broward County and, as such, you serve as the chair of the County Canvassing Board. As a local officer having election-related duties, the Division of Elections has authority to issue you an opinion pursuant to section 106.23(2), Florida Statutes (2009). Section 102.141(1)(a)-(d), Florida Statutes (2009), disqualifies a canvassing board member or a substitute member of a canvassing board if the member is a candidate with opposition in the election being canvassed or is an "active participant" in the campaign or candidacy of any candidate who has opposition in the election being canvassed. You ask if whether any or all of the following activities by a member of the canvassing board constitute being an "active participant" in the campaign or candidacy of any candidate who has opposition in the election being canvassed: • Being a member of an election or re-election committee for a candidate • Public endorsement with or without financial support of a candidate • Holding campaign signs, wearing a campaign tee-shirt, or other public display of support for a candidate • Signing endorsement card for a candidate • Attending a fundraiser for a candidate • Chairing or co-chairing an ongoing election campaign or fundraiser for the candidate R. A. Gray Building e 500 South Bronough Street e Tallahassee, Florida 32399-0250 Telephone: (950) 245-6500 • Facsimile: (850) 245-6125 Honorable Sharon L. Zeller October 15, 2009 Page 2 of 3 As we stated in Division of Elections Opinion 08-10 (September 26, 2008): The Election Code does not define "active participant," nor have we found it defined in any Florida appellate case law or Attorney General Opinions. We believe the focus must be on the modifier "active" in the phrase "active participant." If the member is a passive participant, the member would not be disqualified from being a member of a canvassing board. We do not believe that a monetary contribution to a candidate's campaign by itself makes a canvassing board member an "active participant" in the campaign. Your questions now cause us to further define what makes one an "active participant" under section 102.141, Florida Statutes. Prior Division of Elections' informal opinions concerning this section have interpreted being an "active participant" to include activities such as publicly endorsing a candidate, displaying a candidate's campaign signs, or soliciting votes for a candidate. Stated more broadly, an "active participant" in a campaign is one who undertakes an action intentionally to demonstrate or generate public support of the candidate. This does not include merely making a campaign contribution. While a contribution to a candidate becomes a public record by operation of law (see section 106.0706, Florida Statutes (2009)), it cannot be said the donor is making the contribution for the intentional purpose of demonstrating or generating public support for the candidate. In fact, the donation does not become a public record until the candidate files the campaign finance reports on the required due dates, which may be months after the contribution is made. See § 106.07(1), Florida Statutes (2009). Therefore, one who merely makes a campaign contribution is a "passive participant" in a candidate's campaign. Division of Elections Opinion 08-10 (September 26, 2008). Accordingly, to address your specific questions: Being an "active participant" would include being a member of an election or re-election committee for a candidate; public endorsement with or without financial support of a candidate; holding campaign signs, wearing a campaign tee- shirt, or other public display of support for a candidate; signing an endorsement card for a candidate; attending a candidate's campaign fundraiser; or chairing or co-chairing an ongoing election campaign or fundraiser for a candidate. In each of these activities one is undertaking an action intentionally to demonstrate or generate public support for the candidate. SUMMARY To be disqualified as a canvassing board member, the member must be an "active participant" in .the campaign or candidacy of any candidate who has opposition in the election being canvassed. An "active participant" means that a canvassing board member undertakes an effort intentionally to demonstrate or generate public support of a candidate beyond merely making a campaign contribution. R. A. Gray Building • 500 South Bronough Street • Tallahassee, Florida 32399-0250 Telephone: (850) 245-6500 9 Facsimile: (850) 245-6125 Honorable Sharon L. Zeller October 15, 2009 Page 3 of 3 The following activities would make a canvassing board member an "active participant" in the candidate's campaign or candidacy: Being a member of an election or re-election committee for a candidate, public endorsement with or without financial support of a candidate; holding campaign signs, wearing a campaign tee-shirt, or other public display of support for a candidate; signing an endorsement card for a candidate; attending a candidate's campaign fundraiser; or chairing or co-chairing an ongoing election campaign or fundraiser for a candidate. However, the mere giving of a campaign contribution would not make a canvassing board member an "active participant." Sincerely, Donald L. Palmer Director, Division of Elections R. A. Gray Building • 500 South Bronough Street Tallahassee, Florida 32399-0250 Telephone: (850) 245-6500 • Facsimile: (850) 245-6125 1�g���M1ryry Vrfm FLORIDA DEPARTMEN T' Of STATE TE RICK SCO"TT KEN DE°TZNER Governor Secretary of State October 26, 2015 Flagler County Board of County Commissioners c/o Craig M. Coffey, County Administrator 1769 East Moody Boulevard, wilding 2 Bunnell, Florida :32110 Re. DE 15-03 Canvassing Board— Disqualifcation of Member; Authority of Canvassing Board to Remove Member; § 102.141, Fla. Stat. Dear Commissioners As the Flagler County Board of County Commissioners, you have asked for an advisory opinion through your county administrator regarding the conduct of the county canvassing board tinder section 102.1.41, Florida Statutes. Because this answer will assist the board in its election- related duties, the Division has the authority to issue an opinion, pursuant to section 106.23(2), Florida Statutes. According to your request, two members of Flagler County's canvassing board voted to remove its third member during its official meeting on November 17, 2014. This removal ostensibly occurred pursuant to section 102.141, Florida Statutes,which requires the replacement of a canvassing board member who is an"active participant"in the campaign of a candidate. You now ask whether the county canvassing board had the authority to remove and replace one of its members. The short answer to this question is no.' ' You also present other related questions, such as whether the county canvassing board mist establish a factual basis for the removal or disqualification of board member and whether there is a process by which the disqualified member may appeal. The answer to your first question obviates the need to reach these two additional questions. You also ask, presumably within the contest of the county canvassing board's action, whether it is considered "active participation" in a campaign under section 102.141 where a campaign mailer containing an endorsement is mistakenly attributed to a member of the county canvassing board. While an answer to this question does not appear necessary within the contest of this opinion, you should note that Division of Elections R.A. Gray Building, Spite 316 a 500 South Bronough Street W Tallahassee, Florida 32399 94 850. 45.6200 - 850.245.6 1°7 (Faxj http://dos.myflorida.com/elections/ U I-0HU1111 Promoting Florida's Historg and Culture VivasFlorirla.or �a,�,<<< , MA 110RIDA Flagler County Board of County Commissioners October 26, 2015 Page 2 of 3 The membership of the county canvassing board is statutorily set: It "shall be composed of the supervisor of elections; a county court judge, who shall act as chair; arid the chair of the board of county commissioners." § 102.141(1), Fla. Stat. (2015). "In the event any member of the county canvassing board is unable to serve, is a candidate who has opposition in the election being canvassed, or is an active participant in the campaign or candidacy of any candidate who has opposition in the election being canvassed, such member shall be replaced"with a"substitute member" as specified in the ensuing subparagraphs. Id.' The statute is silent about who determines whether a member is disqualified. But it does set out specifically who makes a substitution when necessary: The chief circuit judge "shall appoint [] a substitute member" when all county judges are "disqualified"; the chair of the board of county commissioners "shall appoint [] a substitute member" if the supervisor is"disqualified"; and the board of county commissioners "shall appoint [] a substitute member" when the county commission chair is "disqualified." § 102.141(1)(a) — (c), Fla., Stat. If a substitute member otherwise cannot be appointed, or if the substitute then becomes disqualified, the chief circuit judge "shall appoint as a substitute member . . . a qualified elector of the county who is not a candidate with opposition in the election being canvassed and who is not an active participant in the campaign or candidacy of any candidate with opposition in the election being canvassed." § 102.141(1)(d), Fla. Stat. Subparagraphs(a)through(d),taken together, indicate that ordinarily the statutory member must decide for birn- or herself,based on personal knowledge of pertinent facts or circumstances, whether he or she is disqualified. Any dispute over whether a statutory member should of could be disqualified and replaced with a substitute might ultimately require judicial resolution. In any event,the canvassing board has no authority to disqualify or remove one of its members. The only vote a canvassing board is authorized to take regarding its membership is For the election of a chair if no county judge can be appointed by the chief circuit judge to serve on the board. See § 102.141(1)(a), Fla. Stat. The canvassing board's statutory powers and duties otherwise are clearly prescribed. previously, the Division has opined that an "active participant" is"one who undertakes an action intentionally to demonstrate or generate public support of the candidate." Div. of Elections Op. 09-07 (Oct. 15, 2009). 1 The Division emphasizes the distinction between a substitute member of the canvassing board and an alternate member. A substitute member permanently replaces a statutory member; by contrast, the alternate member serves as "back-Lip" for any statutory or substitute member who may be unable to serve for a temporary period or during a portion of a board meeting. See § 101141(1), (1)(e), Fla. Stat. (2015). The chief circuit judge and county commission chair each selects an alternate in advance to serve in place of a statutory member or substitute member"unable to participate at [a particular] meeting." § 102.141(1)(e)1. — 3., Fla. Stat, The canvassing board chair decides which of the two alternates will serve as a temporary member in place of a permanent member unable to participate from meeting to meeting. § 102.141(1)(e)3., Fla. Stat. Flagler County Board of County Commissioners October 26, 2015 Page 3 of 3 SUMMARY There are three permanent members of a county canvassing board. Those members are set by statute as a county judge appointed by the chief circuit judge; the supervisor of elections; and the chair of the board of county commissioners. If one of those members is disqualified, the vacancy must be filled permanently with a substitute member appointed in accordance with section 102.141(1)(a)—(d), Florida Statutes. The county canvassing board does not have the authority to disqualify or remove one of its members or to determine who will serve as the permanent replacement for a disqualified member. Respectfully, 01 Maria IIVlatthews, Esq. Director, Division of Elections `•F- O <n (!� L C) cu CO OU � U � N m .M m O to X w C N O + 4— CO Z3 L � O O N N 2t Q Q U co cn > >L U N N O O N (o 4- N O_ +� cn O � -0 O -0N L O co O O — L U � O ram. n QO L j co CL L) O O O N (n � p 'N cL�a Q -0 � U co -O O (0 � ca cn O E E �, U .� cn � a)a) 70O Q � EE � U O o L) L) ° m o ° w U U o o L o CT0O c ° O vL U) a no m Q m o = 06 co N a) ON O N N o � (� fn � Q c6 — V1 CD N N +� � Q p �_ O co r *- -0 CI. 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L co o UM M UQU) C)N 0 � on�o 0:E O oo �N (� U m m o �O m m m uiU U) U) U U) 03 Q Q u) H H H LL LL Li Li Li C�V Nr11�,Y �� ����� BOARD OF COUNTY COMMISSIONERS Mayor Michelle Lincoln,District 2 The Florida Keys Mayor Pro Tem David Rice,District 4 Craig Cates,District 1 James K.Scholl,District 3 Holly Merrill Raschein,District 5 Regular Meeting June 10, 2026 Agenda Item Number: {{section.number}}{{item.number}} 26-32160 BULK ITEM: No DEPARTMENT: County Attorney TIME APPROXIMATE: n/a STAFF CONTACT: Bob Shillinger AGENDA ITEM WORDING: Appointment of one commissioner to serve as a substitute member and a second commissioner to serve as an alternate member of the Monroe County Canvassing Board for the August primary and November general elections of 2026. ITEM BACKGROUND: Florida law designates the chair (Mayor) of each county commission to serve as a member of that county's canvassing board. F.S. 102.141(1). However, if the Mayor is unable to serve, the statute vest the duty of selecting a substitute from amongst its members to serve in the Mayor's place. Mayor Lincoln has recused herself due to her active support of candidates for statewide office so the Board needs to select her substitute. The county canvassing normally consists of the Supervisor of Elections, a county court judge, and the BOCC chair. The board's duties are set forth in F.S. 102.141. Generally, the canvassing board is charged with overseeing the conduct of the election and certifying its results to the State Division of Elections. The statute prohibits a canvassing board member from participating if that member's name appears on the ballot being canvassed or if that member is an active participant in the campaign of a candidate on the ballot. The statute does not define the term "active participant" so the Division of Elections has issued guidance that states that an "active participant" is "one who undertakes an action intentionally to demonstrate or generate public support of[a] candidate." DE 09-07. The Division has provided the following examples of what it means to be an active participant: 1. being a member of an election or re-election committee for a candidate; 2. public endorsement with or without financial support of a candidate; 3. holding campaign signs, wearing a campaign tee-shirt, or other public display of support for a candidate; 4. signing an endorsement card for a candidate; 5. attending a fundraiser for a candidate; and 6. chairing or co-chairing an ongoing election campaign or fundraiser for a candidate. DE 15-03, FN 1. The statute also vests the Mayor with the authority to appoint an alternate member. Since the Mayor has already recused herself from serving, the County Attorney is asking the Board to select a second commissioner to serve as an alternate member of the canvassing board. The alternate fills in if any regular or substitute member of the canvassing board has a scheduling conflict. If the Board cannot or does not select a substitute or alternate, the Chief Judge has the authority to fill all remaining vacancies. PREVIOUS RELEVANT BOCC ACTION: On 11/12/25, the Board elected Commissioner Lincoln to serve as Mayor, thus designating her as a Canvassing Board member for the 2026 election cycle. INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval DOCUMENTATION: FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match: No