Loading...
HomeMy WebLinkAbout1st Amendment 05/20/2026 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: June 04, 2026 TO: Suzi Rubio Facilities Development Manager William DeSantis, Director Facilities Maintenance FROM: Brynn Morey, Deputy Clerk SUBJECT: May 20, 2026 BOCC Meeting The following item has been executed and added to the record: X01 Approval of a First Amendment to the Task Order with Bender&Associates Architects, P.A. for the Monroe County Detention Center Kitchen Repairs Project in the amount of$139,680.00. This Amendment adds full design through project closeout of the kitchen renovation now that the feasibility study has been completed. This project is funded by the fines and forfeiture fund (Fund 101). Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 FIRST AMENDMENT TO TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND BENDER &ASSOCIATES ARCHITECTS, P.A. FOR THE MONROE COUNTY DETENTION CENTER KITCHEN REPAIRS In accordance with the Consultant Agreement for Professional Architectural and Engineering Services, made and entered into on January 18, 2023 between MONROE COUNTY, ("County") and BENDER & ASSOCIATES ARCHITECTS P.A., ("Consultant"), where professional services are allowed if construction costs do not exceed $7,725,000.00, or for study activity if the fee for professional services for each individual study under the contract does not exceed $500,000.00 ("Agreement"), as provided in Subsection 287.055(2)(g), Florida Statutes, as amended by Section 2, Chapter 2024-204, Laws of Florida, pursuant to which Recital No. 2 and Attachment A, Subsection 1.01 of the Agreement is hereby modified, the parties enter into this First Amendment to Task Order ("First Amendment"). All terms and conditions of the Agreement apply to this First Amendment, unless this First Amendment amends, adds, or modifies a provision or an Article of the Agreement, in which case, the provision or Article will be specifically referenced in this First Amendment and the amendment, addition, or modification shall be precisely described. This First Amendment to the Task Order is effective on the 20" day of May 2026. WHEREAS, the Monroe County Detention Center on Stock Island was built in the 1990s and is in need of multiple renovations and repairs including the kitchen which has received unsatisfactory inspections from the Monroe County Health Department for many years due to its deterioration; and WHEREAS, the parties executed a Task Order on January 15, 2026, in which the Consultant performed a Phase I feasibility study to provide options for completing the kitchen renovation including temporary food services during construction; and WHEREAS, the feasibility study has been completed and the County desires to advance onto the design of the full kitchen renovation including new flooring, HVAC improvements, and kitchen equipment upgrades and layout redesign. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: 1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement, the Consultant will provide the services needed to provide a complete design for the renovation of the kitchen at the Monroe County Detention Center on Stock Island, including retaining the services of a Subconsultant with expertise in correctional food service equipment and supplies. The scope of the design work is to provide a complete design of the foodservice area (kitchen) to coincide with the renovation centered around new flooring and HVAC Page 1 of 5 improvements in the kitchen. The conceptual design work was completed in the feasibility study in collaboration with the County, end-users, and the food service operator. The remaining design work to be completed involves a finalized plan of the equipment in the kitchen. The plan will incorporate existing equipment that is functional and sustainable with new equipment selections that will satisfy the needs of the food service operation. The scope of work includes the following: L Construction Documents: Construction documents shall consist of construction drawings and equipment specifications. All documents are prepared and issued for coordination, bidding, and construction purposes in accordance with formatting requirements of the City of Key West Building Department. Drawings and specifications that are issued for bids, answers and information (RFI's)pertaining to the equipment,utility requirements, and intended function within the designed space will be provided, including assistance with issuance of Addenda. A. Construction Drawings a. Final drawings requiring professional seals shall be issued by the Consultant. The Subconsultant shall provide food service drawings in support of and in coordination with permitting. b. The Subconsultant's food service drawings are prepared to show scaled equipment plans with numbered item schedules that define, identify, and clarify the equipment and components. c. Equipment utilities shall be identified and dimensioned to show connection locations, types, and sizes. d. Details shall be provided for all custom-fabricated equipment, and any special conditions will be noted and identified. e. All food service equipment drawings are to be coordinated with the Mechanical, Electrical, and Plumbing drawings. f. Food service construction drawings shall consist of the following: i. 100 series sheets — Scaled floor plan views of numbered equipment layout and dimensioned plans showing utility connections on equipment and rough-in locations as needed for equipment. ii. 200 series sheets —Elevations of walls with equipment. iii. 300 series sheets — Section views, similar to elevations in 200 series sheets of half walls with equipment or side (cut through) views of equipment. iv. 400 series sheets —Enlarged floor plan views of specific areas as needed. V. 500 series sheets — Custom fabrication details for specialty equipment items like exhaust hoods with associated fans, controls, and fire suppression and walk-in coolers/freezers with refrigeration. Page 2 of 5 vi. 600 series sheets — Food service equipment schedules, food service equipment plumbing schedules, and food service equipment electrical schedules. g. Mechanical, Electrical, and Plumbing Design shall include: i. Reuse of the existing electrical service and distribution panels. ii. Power wiring for the new dishwasher and ice machines. iii. Reuse of the existing HVAC equipment and controls with minor modifications, if required to accommodate the new kitchen equipment or associated floor plan layout. iv. Ventilation design for the new dishwasher. V. Water, sanitary, grease, and vent plumbing piping for the new dishwasher, ice machines, and several floor drains. New plumbing systems shall connect to existing utilities located within the footprint of the kitchen. vi. Food service equipment plans and equipment cut sheets shall be coordinated with MEP connection locations and requirements. h. Proposed design schedule—The following schedule is based on timely review, response, and approval by the Owner, stakeholders, Architect, and Engineering team. Delays in review duration, changes in scope, or incomplete existing condition information may require adjustment to the schedule. ... Milestone Anticipated Duration 30% Construction Documents 3 weeks from Notice to Proceed 60% Construction Documents 3 weeks from receipt of 30%review comments 90% Construction Documents 3 weeks from receipt of 60%review comments Final Construction Documents 2 weeks from receipt of 90%review comments B. Equipment specifications shall contain all the detailed material specifications, manufacturers, and components of the new equipment being added or replaced in the renovation. The specifications shall be formatted per standard CSI MasterFormat® Section 11 40 00 Food Service Equipment and follow the standard structure of three parts. a. Part One pertains to general administrative, submittal, and quality assurance requirements. b. Part Two pertains to the products and follows the numbering established in the plans and schedules from the construction drawings. While only new equipment details are provided, existing equipment that is shown and identified in the construction documents is listed as "Existing" to provide clarification. The following information is provided in the itemized product specifications: i. Manufacturer ii. Model number iii. Quantity required Page 3 of 5 iv. Description V. Options (Utility selections, construction upgrades, prison packages, etc.) vi. Additional accessories c. Part Three pertains to the execution of items like installation, preparation, cleaning, and testing procedures. C. The Consultant shall attend coordination and progress meetings during the construction documents phase. The Subconsultant(s) shall attend meetings virtually. II. Construction Administration: Construction administration begins upon commencement of construction. The following is the Scope of Work in this phase: A. The Consultant and Subconsultant shall attend pre-installation meetings to review underground utility positions, wall rough-ins, or other MEP- coordinated items. B. The Subconsultant(s) shall respond to relevant Requests for Information (RFIs), and review shop drawings. C. The Consultant and Subconsultant shall perform final inspections to review completed installation of food service equipment for compliance with the construction documents. The Consultant and Subconsultant shall provide reports of any deficiencies and/or discrepancies with corrective action recommendations. D. The Consultant and Subconsultant(s) shall attend meetings for progress, RFI maintenance, and coordination items that need to be addressed throughout the course of construction. The Subconsultant(s) shall attend meetings virtually. E. The MEP and Food Service Subconsultants shall each attend a minimum of three (3) onsite visits to observe construction. III. Close-Out and Warranty: The final close-out phase of design work involves the preparation of as-built drawings as needed for the County from the contractor- provided mark-up. Additionally, all installation, operation, and maintenance manuals provided by the supplier of the food service equipment shall be reviewed to ensure all relevant maintenance, operational, service and warranty information is available for the County and end user. 2. In accordance with Article VII, Subparagraph 7.1.1 of the Agreement,the County shall pay the Consultant a lump sum total of One-Hundred,Thirty-Nine Thousand,Six-Hundred, Eighty and 00/100 dollars ($139,680.00) paid on a percent complete basis for the following phases: • Completion of Construction Drawings - $62,856.00 lump sum upon receipt of documentation and approval by the Director of Facilities and Project Management. • Completion of Construction Administration - $62,856.00 lump sum upon project completion and approval by the Director of Facilities and Project Management. Page 4 of 5 ACoR" CERTIFICATE OF LIABILITY INSURANCE 702(MMIDD/Y/10/2OYY)Y 26 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Erinn E Collinsworth Collinsworth Ins & Risk Mgmt Services In PHONE FAX P.O. Box 661628 A/C No Ext: (786) 930-4795 A/C ,No: (786) 930-4794 E-MAIL Miami Springs FL 33266 ADDRESS: erinn@collinsworthinsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: The Phoenix Insurance Company 25623 INSURED INSURER B: Travelers Cas & Surety Co 19038 Bender & Associates Architects, P.A. INSURERC: Travelers Property Casualty of 25674 410 Angela Street INSURER D: RLI Insurance Co. 13056 Key West FL 33040 INSURER E7 (305) 296-1347 INSURERF: COVERAGES BM CERTIFICATE NUMBER:Cert ID 19323 (36) REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MMIDD/YYYY MMIDD/YYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE IX I OCCUR Y 660-8178X318 02/10/2026 02/10/2027 1 R E M SEE SOEaoN. ,D.nce $ 1,000,000 MED EXP(Any one person) $ 51000 PERSONAL&ADV INJURY $ 11000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY� jRO- ECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident 1,000,000 p, ANY AUTO Y 660-8178X318 02/10/2026 02/10/2027 BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident $ C X UMBRELLA LIAB X OCCUR CUP-4K489840 02/10/2026 02/10/2027 EACH OCCURRENCE $ 2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000 DED X RETENTION$ 10,000 $ WORKERS COMPENSATION PER OTH- B AND EMPLOYERS'LIABILITY Y/N UB-OK197735 02/10/2026 02/10/2027 X STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? F_N] N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 11000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 D Professional Liability RDPOO61304 02/10/2026 02/10/2027 Each Claim $ 2,000,000 Claims Made Basis Policy Aggregate $ 3,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) If required by written contract, Monroe County Board of County Commissioners is an additional insured, excluding professional services, on the General & Auto Liability. APF IBA T � DATE_ 11.2 6 ­ CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board of County Commissioners Attn: Project Manager 1100 Simonton St., AUTHORIZED REPRESENTATIVE Roo KeymWest6FL 33040 V vJh,�i( ` ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Page 1 of 1