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Home My WebLink AboutChange Order #1 05/18/2026 BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Michelle Lincoln,District 2 Mayor Pro Tem David Rice,District 4 The Florida Keys Craig Cates,District 1 James K.Scholl,District 3 . Holly Merrill Raschein,District 5 Memorandum DATE: 05/15/2026 TO: BOCC FROM: Kevin G. Wilson, P.E., Assistant County Administrator Digitally signed by Kevin G., ,�� .-_ Wilson,P.E. Date:2026.05.15 14:48:08-04'00' THRU: Christine Hurley, County Administrator Christine Hurley Digitally signed by Christine Hurley Date:2026.05.18 11:56:01-04'00' SUBJECT: Proposed Change Order to be Approved Attached is proposed Change Order#1 for the Bernstein Park Basketball Court Resurfacing Project. This change order increases the final contract sum by$3,325. This project was budgeted and the department has sufficient funds in their budget to cover this increase. The substantial completion date is unchanged. Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the Administrator to approve change orders within specified limits after providing Board of County Commissioners with at least 24 hours to review them and pose any questions or objections that they may have. It is the Administrator's intent to approve the attached change order under that authority after the 24- hour BOCC notification time. 'Vie r C(.:'AI 1 [."t i I'01'k"I" ; A."1.. ),I ATTACHMENT D.7 MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: Basketball Court Resurfacing CHANGE ORDER NO: #1 Bernstein Park CONTRACT DATE: 4/13/26 TO CONTRACTOR: Sport Surfaces The Contract is changed as follows: (use underlining only— no highlighting or deletion) The original (Contract Sum) (Guaranteed Maximum Price) ...........................................$ 16,900.00 Net change by previously authorized Change Orders...................................................$ 0 The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was ............$ 16,900.00 The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased) (unchanged) by this Change Order .............$ 3,325 The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is .......$ 20,225.00 The Contract Time will be (increased) (decreased) (unchanged) by................................. #of Days The date of Substantial Completion as of the date of this Change Order is........................5/15/26 Detailed description of change order and justification: Per quote, accurate measurements of low areas can only be completed during flooding of the courts. If additional patching is required, it will be billed through a change order at$475.00 per 5 gallons. An additional 35 gallons were needed to properly patch and level the courts to ensure safety. dates. Change order is 19.67%of original contract price Not valid until signed by Owner,Architect(if applicable), and Contractor ARCHITECT (AS APPLICABLE):: N/A Sign & Print Name Date J" ,Tewntie 05/13/2026 CONTRACTOR: Sign & Print Name Date Digitlln John Allen DateaIly 2026 05.13signedY16 18 John12e04'00' DEPARTMENT/OFFICE DIRECTOR: Sign & Print Name Date COUNTY/ASSISTANT ADMINISTRATOR: Sign & Print Name Date FDOT (AS APPLICABLE) N/A Sign & Print Name Date Revised BOCC 11/12/2025 k , _°tf f f 12 202 931 'V10 C(.'A1M1. Pali r.,,l",.R""' [."t I'01'k"I" ; A."1.. ),I ATTACHMENT D.7a Change Order Attachment per Section 2-348 • Change Order was not included in the original contract specifications. Yes NoE] If Yes, explanation: Unable to determine all depression and low spots with 100% certainty without completly flooding courts • Change Order was included in the original contract specifications. Yes ❑ No[Z] If Yes, explanation of increase in price: • Change Order exceeds $100,000 or 5%of contract price (whichever is greater). Yes No❑✓ If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes NoE] If no, explanation of why: N/A • Change Order is correcting an error or omission in design document. Yes No 0 Should a claim under the applicable professional liability policy be made?Yes No 0 Explain: Revised BOCC 11/12/2025 k , _ d f f 12 2026; 94 1 5/13/26,3:11 PM Buildertrend SP sR)�!T ES 7011 Wilson Rd West Palm Beach, FL 33413-2234 Phone:561-634-0664 Monroe County Bernstein Tammy Job Address: 6751 5th Street Stock Island,FI 33040 Print Date: 5-13-2026 EXTRA 35 gall of patch binder Change Order ID:0001 Items Description Price Buildertrend Flat Rate $3,325.00.,� Total price: $3,325.00 SCOPE OF WORK: The Contractor will supply and install an additional 35 gallons of acrylic patch binder to fill existing low spots and depressions throughout the court surface.This work is intended to help minimize water retention on the court. The Contractor will provide the necessary labor to install the patch binder,allow proper curing time,and grind the patched areas as needed to smooth and blend the surface prior to the acrylic coating application. Due to the depth of some patched areas,the Contractor will also install fiberglass strips over selected patch locations to provide additional reinforcement and help reduce the chance of cracking or separation within the patched areas. After patching and fiberglass reinforcement are completed,the Contractor will install Acrylic Resurfacer over the repaired areas to prepare the surface for the final acrylic paint system. Note:This work will help improve surface conditions and reduce water retainage,however,it does not change the existing court slope or guarantee complete elimination of all standing water. FEE The Contractor agrees to provide tools,materials,labor,supervision and insurance to complete the above work for a sum of """"THREE THOUSAND THREE HUNDRED AND TWENTY F IVE DOLLARS($3,325.00)— PROVISIONS The Customer agrees to pay a 100%due upon acceptance of proposal GUARANTEE https://buildertrend.net/app/ChangeOrder/Print?ids=9872056 1/2 5/13/26, 3:11 PM Buildertrend The Contractor guarantees all work against defects in workmanship or materials for a period of(1)_years from date of completion.This guarantee excludes Normal wear and tear, physical abuse or neglect and any other conditions beyond the contractor's control,such as sub-base settling,structural cracks,asphalt shrinkage cracks, hydrostatic pressure or water vapor pressure bubbles,intrusion of weeds or grass,etc.Existing cracks may reappear at any time. Proper tennis shoes must be worn on court. Some sneakers,street shoes,dark soled shoes,skateboards, roller blades,etc.will scuff and damage surface. Guarantee shall become void upon owner's failure to adhere and comply with the payment schedule. TERMS&CONDITIONS CUSTOMER AGREES THAT BY SIGNING THE BELOW CONTRACT THEY AGREE TO ABIDE BY OUR TERMS AND CONDITIONS WHICH CAN BE FOUND BY CLICKING THIS LINK OR CUTTINGAND PASTING THIS LINK ONTO THEIR BROWSER: .h.ttfas..:/„/„sportsurfaces.com/terms and conditions/ https://buildertrend.net/app/ChangeOrder/Print?ids=9872056 2/2