HomeMy WebLinkAbout06/10/26 Agreement GVS COURTq°
o: A Kevin Madok, CPA
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�o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida
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DATE: June 12, 2026
TO: Judith Clarke, PE, Director
Engineering/Roads & Bridges
ATTN: Clarke Briggs, Senior
Project Administrador
FROM: Brynn Morey, Deputy Clerk
SUBJECT: June 10, 2026 BOCC Meeting
The following item has been executed and added to the record:
C15 Approval of a contract with ICC d/b/a Infrastructure Management Services for an
asphalt pavement condition survey and pavement management services for county-
maintained roads in the estimated amount of$67,255. The contract uses competitively
bid pricing under a request for proposals (RFP) for similar services issued by the City of
Orlando, FL on May 14, 2025. The project will be funded by Fund 102 gas tax funds.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
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CONTRACT
AGREEMENT FOR
PAVEMENT CONDITION ASSESSMENT AND PAVEMENT MANAGEMENT SERVICES
This Agreement ("Agreement") made and entered into this 10th day of June ,
2026 by and between Monroe County, a political subdivision of the State of Florida, whose
address is 1100 Simonton Street, Key West, Florida, 33040, its successors and assigns,
hereinafter referred to as "COUNTY," through the Monroe County Board of County Commissioners
("BOCC"),
AND
ICC d/b/a IMS Infrastructure Management Services, Consultant of the State of Florida, whose
address is 106330 75t" Street, Largo, FL 33777 its successors and assigns, hereinafter referred to
as "CONSULTANT",
WITNESSETH:
WHEREAS, COUNTY desires to employ the professional services of CONSULTANT for
Pavement condition survey and pavement management services for Monroe County roads;
and
WHEREAS, the CONSULTANT has previously provided similar services to the City of
Orlando, FL under a contract awarded through a response to a Request for Proposals (RFP)
issued by the City of Orlando as RFP25-0180 on May 14, 2025; and
WHEREAS, CONSULTANT has agreed to provide similar Pavement condition survey
and pavement management services to Monroe County for the same competitively bid pricing as
was in the contract with the City of Orlando, FL, which services shall collectively be referred to as
the "Project";
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements
stated herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONSULTANT agree as follows:
FORM OF AGREEMENT
ARTICLE 1
REPRESENTATIONS AND WARRANTIES
1.1 By executing this Agreement, CONSULTANT makes the following express representations
and warranties to the COUNTY:
1.1.1 The CONSULTANT shall maintain all necessary licenses, permits or other authorizations
necessary to act as CONSULTANT for the Project until the CONSULTANT'S duties
hereunder have been fully satisfied;
1.1.2 The CONSULTANT has become familiar with the Project sites and the local conditions
under which the Work is to be completed.
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1.1.3 The CONSULTANT shall prepare all documentation required by this Agreement in such a
manner that they shall be accurate, coordinated, and adequate for use in verifying work
completed and shall be in conformity and comply with all applicable law, codes, and
regulations. The CONSULTANT warrants that the documents prepared as a part of this
Agreement will be adequate and sufficient to document costs in a manner that is acceptable
for reimbursement by government agencies, therefore eliminating any additional cost due to
missing or incorrect information;
1.1.4 The CONSULTANT assumes full responsibility to the extent allowed by law with regards to
his performance and those directly under his employ.
1.1.5 The CONSULTANT'S services shall be performed as expeditiously as is consistent with
professional skill and care and the orderly progress of the Project. In providing all services
pursuant to this agreement, the CONSULTANT shall abide by all statutes, ordinances,
rules, and regulations pertaining to, or regulating the provisions of such services, including
those now in effect and hereinafter adopted. Any violation of said statutes, ordinances,
rules, and regulations shall constitute a material breach of this agreement and shall entitle
the Board to terminate this contract immediately upon delivery of written notice of
termination to the CONSULTANT.
1.1.6 At all times and for all purposes under this agreement the CONSULTANT is an independent
contractor and not an employee of the Board of County Commissioners for Monroe County.
No statement contained in this agreement shall be construed so as to find the
CONSULTANT or any of his/her employees, contractors, servants, or agents to be
employees of the Board of County Commissioners for Monroe County.
1.1.7 The CONSULTANT shall not discriminate against any person on the basis of race, creed,
color, national origin, sex, age, or any other characteristic or aspect which is not job related,
in its recruiting, hiring, promoting, terminating, or any other area affecting employment
under this agreement or with the provision of services or goods under this agreement.
1.1.8 The CONSULTANT shall complete the scope of services no later than 180 days from
issuance of notice to proceed by the county for the Pavement Condition Survey and
Pavement Management Services Project.
ARTICLE II
SCOPE OF BASIC SERVICES
2.1 DEFINITION
CONSULTANT'S Scope of Basic Services consist of those described in Attachment A, and as
described in the Agreement.
2.2 CORRECTION OF ERRORS, OMISSIONS, DEFICIENCIES
The CONSULTANT shall, without additional compensation, promptly correct any errors, omissions,
deficiencies, or conflicts in the work product of the CONSULTANT or its subconsultants, or both.
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2.3 NOTICE REQUIREMENT
All written correspondence to the COUNTY shall be dated and signed by an authorized
representative of the CONSULTANT. Any notice required or permitted under this agreement shall
be in writing and hand delivered or mailed, postage pre-paid, to the COUNTY by certified mail,
return receipt requested, to the following:
Ms. Judith Clarke, P.E.
Director of Engineering Services
Monroe County
1100 Simonton Street, Room 2-216
Key West, Florida 33040
And: Ms. Christine Limbert
Sr. Assistant County Attorney
Monroe County
P.O. Box 1026
Key West, Florida 33041-1026
For the Consultant:
John Till
Infrastructure Management Services
10630 75th Street
Largo, FL 33111
ARTICLE III
ADDITIONAL SERVICES
3.1 Additional services are services not included in the Scope of Basic Services. Should the
COUNTY require additional services they shall be paid for by the COUNTY at rates or fees
negotiated at the time when services are required, but only if approved by the COUNTY
before commencement.
3.2 If Additional Services are required by the COUNTY shall issue a letter requesting and
describing the requested services to the CONSULTANT. The CONSULTANT shall
respond with a fee proposal to provide the requested services. Only after receiving an
amendment to the Agreement and a notice to proceed from the COUNTY, shall the
CONSULTANT proceed with the Additional Services.
ARTICLE IV
COUNTY'S RESPONSIBILITIES
4.1 The COUNTY shall provide full information regarding requirements for the Project including
physical location of work, county-maintained roads, maps, GIS layer.
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4.2 The COUNTY shall designate a representative to act on the COUNTY's behalf with respect
to the Project. The COUNTY or its representative shall render decisions in a timely manner
pertaining to documents submitted by the CONSULTANT in order to avoid unreasonable
delay in the orderly and sequential progress of the CONSULTANT'S services.
4.3 Prompt written notice shall be given by the COUNTY and its representative to the
CONSULTANT if they become aware of any fault or defect in the Project or non-
conformance with the Agreement Documents. Written notice shall be deemed to have been
duly served if sent pursuant to paragraph 2.3.
4.4 The COUNTY shall furnish the required information and services and shall render
approvals and decisions as expeditiously as necessary for the orderly progress of the
CONSULTANT'S services and work of the contractors.
4.5 The COUNTY's review of any documents prepared by the CONSULTANT or its
subconsultants shall be solely for the purpose of determining whether such documents are
generally consistent with the COUNTY's criteria, as, and if, modified. No review of such
documents shall relieve the CONSULTANT of responsibility for the accuracy, adequacy,
fitness, suitability, or coordination of its work product.
4.6 The COUNTY shall provide copies of necessary documents required to complete the work.
4.7 Any information that may be of assistance to the CONSULTANT that the COUNTY has
immediate access to, will be provided as requested.
ARTICLE V
INDEMNIFICATION AND HOLD HARMLESS
5.1 The CONSULTANT covenants and agrees to indemnify and hold harmless
COUNTY/Monroe County and Monroe County Board of County Commissioners, its officers
and employees from liabilities, damages, losses and costs, including but not limited to,
reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or
intentional wrongful conduct of the CONSULTANT, subcontractor(s) and other persons
employed or utilized by the CONSULTANT in the performance of the contract.
5.2 The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement. Should any claims be asserted
against the COUNTY by virtue of any deficiency or ambiguity in the plans and
specifications provided by the CONSULTANT, the CONSULTANT agrees and warrants
that he shall hold the COUNTY harmless and shall indemnify him from all losses occurring
thereby and shall further defend any claim or action on the COUNTY'S behalf.
5.3 In the event the completion of the project (to include the work of others) is delayed or
suspended as a result of the CONSULTANT'S failure to purchase or maintain the required
insurance, the CONSULTANT shall indemnify COUNTY from any and all increased
expenses resulting from such delays. Should any claims be asserted against COUNTY by
virtue of any deficiencies or ambiguity in the plans and specifications provide by the
CONSULTANT the CONSULTANT agrees and warrants that CONSULTANT hold the
COUNTY harmless and shall indemnify it from all losses occurring thereby and shall further
defend any claims or action on the COUNTY'S behalf.
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5.4 The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within the Agreement.
5.5 This indemnification shall survive the expiration or early termination of the Agreement.
ARTICLE VI
PERSONNEL
6.1 PERSONNEL
The CONSULTANT shall assign only qualified personnel to perform any service concerning the
project.
ARTICLE VII
COMPENSATION
7.1 PAYMENT SUM
7.1.1 The COUNTY shall pay the CONSULTANT monthly in current funds for the
CONSULTANT'S performance of this Agreement based on the lump sum amounts or per
road mile rate(s) for the tasks outlined in the scope of services.
The CONSULTANT shall be paid monthly. The total estimated fee of $67,255.00 will apply
and is detail in Attachment A.
Task Quantity Units Unit Price Total Price
Project Set Up and Kick Off 1 Lump Sum $2,500 $2,500
Project Management 1 Lump Sum $2,400 $2,400
GIS Review and Survey Extents 315 Road Miles $15/MI $4,725
Verification
Mobilization/ Calibration 1 Lump Sum $0 $0
Field Data Collection IrisPRO 315 Road Miles $112/MI $35,280
Pave
Data Processing — Enhanced 315 Road Miles $30/MI $9,450
ASTM D6433 (Incl QC/QA)
Condition Data Delivery 1 Lump Sum $500 $500
(Standard Geodatabase /Tabular
Format
Easy Street Analysis (ESA) 1 Lump Sum $9,500 $9,500
Pavement Management Plan and
Analysis— Draft
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Task Quantity Units Unit Price Total Price
Draft Pavement Mgmt Report 1 Lump Sum $2,400 $2,400
Final Pavement Management 1 Lump Sum $500 $500
Report and Analysis Results
Inform - <400 miles — Including 1 Lump Sum $2,480/Yr (First $0
Data Hosting Year Free
Total Est. Price $67,255
7.2 PAYMENTS
7.2.1 For its assumption and performances of the duties, obligations and responsibilities set forth
herein, the CONSULTANT shall be paid monthly. Payment will be made pursuant to the
Local Government Prompt Payment Act 218.70, Florida Statutes.
(A) If the CONSULTANT'S duties, obligations and responsibilities are materially
changed by amendment to this Agreement after execution of this Agreement,
compensation due to the CONSULTANT shall be equitably adjusted, either upward
or downward;
(B) As a condition precedent for any payment due under this Agreement, the
CONSULTANT shall submit monthly, unless otherwise agreed in writing by the
COUNTY, a proper invoice to COUNTY requesting payment for services properly
rendered and reimbursable expenses due hereunder. The CONSULTANT'S invoice
shall describe with reasonable particularity the service rendered. The
CONSULTANT'S invoice shall be accompanied by such documentation or data in
support of expenses for which payment is sought at the COUNTY may require.
7.3 REIMBURSABLE EXPENSES
7.3.1 Reimbursable expenses include expenses incurred by the CONSULTANT in the interest of
the project:
a. Expenses of transportation submitted by CONSULTANT, in writing, and living expenses
in connection with travel authorized by the COUNTY, in writing, but only to the extent
and in the amounts authorized by Section 112.061, Florida Statutes;
b. Cost of reproducing maps or drawings or other materials used in performing the scope
of services;
c. Postage and handling of reports;
7.4 BUDGET
7.4.1 The CONSULTANT may not be entitled to receive, and the COUNTY is not obligated to
pay, any fees or expenses in excess of the amount budgeted for this contract in each fiscal
year (October 1 - September 30) by COUNTY's Board of County Commissioners. The
budgeted amount may only be modified by an affirmative act of the COUNTY's Board of
County Commissioners.
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7.4.2 The COUNTY's performance and obligation to pay under this Agreement is contingent upon
an annual appropriation by the Board of County Commissioners and the approval of the
Board members at the time of contract initiation and its duration.
ARTICLE VIII
INSURANCE
8.1 The CONSULTANT shall obtain insurance as specified and maintain the required insurance
at all times that this Agreement is in effect. In the event the completion of the project (to include the
work of others) is delayed or suspended as a result of the CONSULTANT'S failure to purchase or
maintain the required insurance, the CONSULTANT shall indemnify the COUNTY from any and all
increased expenses resulting from such delay.
8.2 The coverage provided herein shall be provided by an insurer with an A.M. Best rating of VI
or better, that is licensed to business in the State of Florida and that has an agent for
service of process within the State of Florida. The coverage shall contain an endorsement
providing sixty (60) day notice to the COUNTY prior to any cancellation of said coverage.
Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a
form acceptable to the COUNTY.
8.3 CONSULTANT shall obtain and maintain the following policies:
A. Workers' Compensation insurance as required by the State of Florida, sufficient to
respond to Florida Statute 440.
B. Employers Liability Insurance with limits of $1,000,000 per Accident, $1,000,000
Disease, policy limits, $1,000,000 Disease each employee.
C. Comprehensive business automobile and vehicle liability insurance covering claims for
injuries to members of the public and/or damages to property of others arising from use
of motor vehicles, including onsite and offsite operations, and owned, hired or non-
owned vehicles, with $1,000,000 combined single limit and $1,000,000 annual
aggregate.
D. Commercial general liability, including Personal Injury Liability, covering claims for
injuries to members of the public or damage to property of others arising out of any
covered act or omission of the CONSULTANT or any of its employees, agents, or
subcontractors or subconsultants, including Premises and/or Operations, Products and
Completed Operations, Independent Contractors; Broad Form Property Damage and
with $1,000,000 per occurrence and annual aggregate.
An Occurrence Form policy is preferred. If coverage is changed to or provided on a
Claims Made policy, its provisions should include coverage for claims filed on or after
the effective date of this contract. In addition, the period for which claims may be
reported must extend for a minimum of 48 months following the termination or
expiration of this contract.
E. COUNTY shall be named as an additional insured with respect to CONSULTANT'S
liabilities hereunder in insurance coverages identified in Paragraphs C and D.
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F. CONSULTANT shall require its subconsultants to be adequately insured at least to the
limits prescribed above, and to any increased limits of CONSULTANT if so required by
COUNTY during the term of this Agreement. COUNTY will not pay for increased limits
of insurance for subconsultants.
G. CONSULTANT shall provide the COUNTY certificates of insurance or a copy of all
insurance policies including those naming the COUNTY as an additional insured on
General and Auto Liability. The COUNTY reserves the right to require a certified copy of
such policies upon request.
H. If the CONSULTANT participates in a self-insurance fund, a Certificate of Insurance will
be required. In addition, the CONSULTANT may be required to submit updated financial
statements from the fund upon request from the COUNTY.
ARTICLE IX
MISCELLANEOUS
9.1 SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of
reference only, and it is agreed that such section headings are not a part of this Agreement
and will not be used in the interpretation of any provision of this Agreement.
9.2 OWNERSHIP OF THE PROJECT DOCUMENTS
The documents prepared by the CONSULTANT for this Project belong to the COUNTY and
may be reproduced and copied without acknowledgement or permission of the
CONSULTANT.
9.3 SUCCESSORS AND ASSIGNS
The CONSULTANT shall not assign or subcontract its obligations under this agreement,
except in writing and with the prior written approval of the Board of County Commissioners
for Monroe County and the CONSULTANT, which approval shall be subject to such
conditions and provisions as the Board may deem necessary. This paragraph shall be
incorporated by reference into any assignment or subcontract and any assignee or
subcontractor shall comply with all provisions of this agreement. Subject to the provisions
of the immediately preceding sentence, each party hereto binds itself, its successors,
assigns and legal representatives to the other and to the successors, assigns and legal
representatives of such other party.
9.4 NO THIRD-PARTY BENEFICIARIES
Nothing contained herein shall create any relationship, contractual or otherwise, with or any
rights in favor of, any third party.
9.5 TERMINATION
A. In the event that the CONSULTANT shall be found to be negligent in any aspect of
service, the COUNTY shall have the right to terminate this agreement after five days
written notification to the CONSULTANT.
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B. Either of the parties hereto may cancel this Agreement without cause by giving the
other party sixty (60) days written notice of its intention to do so.
C. Termination for Cause and Remedies: In the event of breach of any contract terms,
the COUNTY retains the right to terminate this Agreement. The COUNTY may also
terminate this agreement for cause with CONSULTANT should CONSULTANT fail to
perform the covenants herein contained at the time and in the manner herein provided.
In the event of such termination, prior to termination, the COUNTY shall provide
CONSULTANT with seven (7) days' notice and provide the CONSULTANT with an
opportunity to cure the breach that has occurred. If the breach is not cured, the
Agreement will be terminated for cause. If the COUNTY terminates this agreement
with the CONSULTANT, COUNTY shall pay CONSULTANT the sum due the
CONTRACTOR under this agreement prior to termination, unless the cost of
completion to the COUNTY exceeds the funds remaining in the contract; however, the
COUNTY reserves the right to assert and seek an offset for damages caused by the
breach. The maximum amount due to CONSULTANT shall not in any event exceed
the amount set forth in paragraph 7.1 Payment Sum. In addition, the COUNTY
reserves all rights available to recoup monies paid under this Agreement, including the
right to sue for breach of contract and including the right to pursue a claim for violation
of the COUNTY's False Claims Ordinance, located at Section 2-721 et al. of the
Monroe County Code.
D. Termination for Convenience: The COUNTY may terminate this Agreement for
convenience, at any time, upon 60 days' notice to CONSULTANT. If the COUNTY
terminates this agreement with the CONSULTANT, COUNTY shall pay CONSULTANT
the sum due the CONSULTANT under this agreement prior to termination, unless the
cost of completion to the COUNTY exceeds the funds remaining in the contract. The
maximum amount due to CONSULTANT shall not exceed the amount set forth in
Paragraph 7.1 Payment Sum.
E. For Contracts of any amount, if the County determines that the Contractor/Consultant
has submitted a false certification under Section 287.135(5), Florida Statutes or has
been placed on a list created pursuant to F.S. 215.473, relating to scrutinized active
business operations in Iran or is found to be placed on the Scrutinized Companies that
Boycott Israel List, or is engaged in a boycott of Israel, the County shall have the
option of (1) terminating the Agreement after it has given the Contractor/Consultant
written notice and an opportunity to demonstrate the agency's determination of false
certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2)
maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes,
are met.
F. For Contracts of $1,000,000 or more, if the County determines that the
Contractor/Consultant submitted a false certification under Section 287.135(5), Florida
Statutes, or if the Contractor/Consultant has been placed on the Scrutinized
Companies with Activities in the Sudan List, the Scrutinized Companies with Activities
in the Iran Terrorism List, or been engaged in business operations in Cuba or Syria,
the County shall have the option of (1) terminating the Agreement after it has given the
Contractor/Consultant written notice and an opportunity to demonstrate the agency's
determination of false certification was in error pursuant to Section 287.135(5)(a),
Florida Statutes, or (2) maintaining the Agreement if the conditions of Section
287.135(4), Florida Statutes, are met.
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9.6 CONTRACT DOCUMENTS
This contract consists of the Request for Proposals, any addenda, the Form of Agreement
(Articles I-IX), the CONSULTANT'S response to the RFP, the documents referred to in the
Form of Agreement as a part of this Agreement, and attachments A, and modifications
made after execution by written amendment. In the event of any conflict between any of
the Contract documents, the one imposing the greater burden on the CONSULTANT will
control.
9.7 PUBLIC ENTITIES CRIMES
A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crime may not submit a bid on contracts to provide any goods or services to
a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with any public entity, and may not transact business with
any public entity in excess of the threshold amount provided in Section 287.017 of the
Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list.
By signing this Agreement, CONSULTANT represents that the execution of this Agreement
will not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes). Violation of
this section shall result in termination of this Agreement and recovery of all monies paid
hereto and may result in debarment from COUNTY's competitive procurement activities.
In addition to the foregoing, CONSULTANT further represents that there has been no
determination, based on an audit, that it or any subconsultant has committed an act defined
by Section 287.133, Florida Statutes, as a "public entity crime" and that it has not been
formally charged with committing an act defined as a "public entity crime" regardless of the
amount of money involved or whether CONUSULTANT has been placed on the convicted
vendor list.
CONSULTANT will promptly notify the COUNTY if it or any subcontractor or
subconsultant is formally charged with an act defined as a "public entity crime" or
has been placed on the convicted vendor list.
9.8 MAINTENANCE OF RECORDS AND RIGHT TO AUDIT
CONSULTANT shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting
principles consistently applied. Records shall be retained for a period of TEN (10) years
from the termination of this agreement. Each party to this Agreement or its authorized
representatives shall have reasonable and timely access to such records of each other
party to this Agreement for public records purposes during the term of the Agreement and
for four years following the termination of this Agreement. If an auditor employed by the
COUNTY or Clerk determines that monies paid to CONSULTANT pursuant to this
Agreement were spent for purposes not authorized by this Agreement, or were wrongfully
retained by the CONSULTANT, the CONSULTANT shall repay the monies together with
interest calculated pursuant to Sec. 55.03, of the Florida Statutes, running from the date the
monies were paid by the COUNTY.
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Right to Audit
Availability of Records. The records of the parties to this Agreement relating to the Project,
which shall include but not be limited to accounting records (hard copy, as well as computer
readable data if it can be made available; subcontract files (including proposals of
successful and unsuccessful bidders, bid recaps, bidding instructions, bidders list, etc);
original estimates; estimating work sheets; correspondence; change order files (including
documentation covering negotiated settlements); backcharge logs and supporting
documentation; general ledger entries detailing cash and trade discounts earned, insurance
rebates and dividends; any other supporting evidence deemed necessary by County or the
Monroe County Office of the Clerk of Court and Comptroller (hereinafter referred to as
"County Clerk") to substantiate charges related to this agreement, and all other
agreements, sources of information and matters that may in County's or the County Clerk's
reasonable judgment have any bearing on or pertain to any matters, rights, duties or
obligations under or covered by any contract document (all foregoing hereinafter referred to
as "Records") shall be open to inspection and subject to audit and/or reproduction by
County's representative and/or agents or the County Clerk. County or County Clerk may
also conduct verifications such as, but not limited to, counting employees at the job site,
witnessing the distribution of payroll, verifying payroll computations, overhead
computations, observing vendor and supplier payments, miscellaneous allocations, special
charges, verifying information and amounts through interviews and written confirmations
with employees, Subcontractors, suppliers, and contractors' representatives. All records
shall be kept for ten (10) years after Final Completion of the Project. The County Clerk
possesses independent authority to conduct an audit of Records, assets, and activities
relating to this Project. If any auditor employed by Monroe County or County Clerk
determines that monies paid to Contractor pursuant to this Agreement were spent for
purposes not authorized by this Agreement, the Contractor shall repay the monies together
with interest calculated pursuant to Section 55.03, F.S., running form the date the monies
were paid to Contractor. The right to audit provisions survives the termination of expiration
of this Agreement.
9.9 GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES
This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida applicable to contracts made and to be performed entirely in the State. In
the event that any cause of action or administrative proceeding is instituted for the
enforcement or interpretation of this Agreement, COUNTY and CONSULTANT agree that
venue shall lie in the 16th Judicial Circuit, Monroe County, Florida, in the appropriate court
or before the appropriate administrative body. This agreement shall not be subject to
arbitration. Mediation proceedings initiated and conducted pursuant to this Agreement shall
be in accordance with the Florida Rules of Civil Procedure and usual and customary
procedures required by the circuit court of Monroe County.
9.10 SEVERABILITY
If any term, covenant, condition or provision of this Agreement (or the application thereof to
any circumstance or person) shall be declared invalid or unenforceable to any extent by a
court of competent jurisdiction, the remaining terms, covenants, conditions and provisions
of this Agreement, shall not be affected thereby; and each remaining term, covenant,
condition and provision of this Agreement shall be valid and shall be enforceable to the
fullest extent permitted by law unless the enforcement of the remaining terms, covenants,
conditions and provisions of this Agreement would prevent the accomplishment of the
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original intent of this Agreement. The COUNTY and CONSULTANT agree to reform the
Agreement to replace any stricken provision with a valid provision that comes as close as
possible to the intent of the stricken provision.
9.11 ATTORNEY'S FEES AND COSTS
The COUNTY and CONSULTANT agree that in the event any cause of action or
administrative proceeding is initiated or defended by any party relative to the enforcement
or interpretation of this Agreement, the prevailing party shall be entitled to reasonable
attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against
the non-prevailing party, and shall include attorney's fees, courts costs, investigative, and
out-of-pocket expenses in appellate proceedings.
9.12 BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to
the benefit of the COUNTY and CONSULTANT and their respective legal representatives,
successors, and assigns.
9.13 AUTHORITY
Each party represents and warrants to the other that the execution, delivery, and
performance of this Agreement have been duly authorized by all necessary County and
corporate action, as required by law.
9.14 CLAIMS FOR FEDERAL OR STATE AID
CONSULTANT and COUNTY agree that each shall be, and is, empowered to apply for,
seek, and obtain federal and state funds to further the purpose of this Agreement. Any
conditions imposed as a result of funding that effect the Project will be provided to each
party.
9.15 ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONSULTANT agree that all disputes and disagreements shall be attempted
to be resolved by meet and confer sessions between representatives of each of the parties.
If the issue or issues are still not resolved to the satisfaction of the parties, then any party
shall have the right to seek such relief or remedy as may be provided by this Agreement or
by Florida law. This provision does not negate or waive the provisions of paragraph 9.5
concerning termination or cancellation.
9.16 COOPERATION
In the event any administrative or legal proceeding is instituted against either party relating
to the formation, execution, performance, or breach of this Agreement, COUNTY and
CONSULTANT agree to participate, to the extent required by the other party, in all
proceedings, hearings, processes, meetings, and other activities related to the substance of
this Agreement or provision of the services under this Agreement. COUNTY and
CONSULTANT specifically agree that no party to this Agreement shall be required to enter
into any arbitration proceedings related to this Agreement.
9.17 NONDISCRIMINATION
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The parties agree that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a court of competent jurisdiction that
discrimination has occurred, this Agreement automatically terminates without any further
action on the part of any party, effective the date of the court order. The parties agree to
comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil
Rights Act of 1964 (PL 88-352) which prohibits discrimination in employment on the basis
of race, color, religion, sex, and national origin; 2) Title IX of the Education Amendment of
1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits
discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as
amended (20 USC s. 794), which prohibits discrimination on the basis of disabilities; 4)
The Age Discrimination Act of 1975, as amended (42 USC ss. 6101- 6107) which prohibits
discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972
(PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC
ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug
abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s.3601 et seq.),
as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9)
The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended
from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe
County Code, Chapter 14, Article II, which prohibits discrimination on the basis of race,
color, sex, religion, disability, national origin, ancestry, sexual orientation, gender identity
or expression, familial status or age; 11) Any other nondiscrimination provisions in any
Federal or state statutes which may apply to the parties hereto, or the subject matter of,
this Agreement.
9.18 COVENANT OF NO INTEREST
CONSULTANT and COUNTY covenant that neither presently has any interest, and shall
not acquire any interest, which would conflict in any manner or degree with its performance
under this Agreement, and that only interest of each is to perform and receive benefits as
recited in this Agreement.
9.19 CODE OF ETHICS
COUNTY agrees that officers and employees of the COUNTY recognize and will be
required to comply with the standards of conduct for public officers and employees as
delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or
acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse
of public position, conflicting employment, or contractual relationship; and disclosure or use
of certain information.
9.20 NO SOLICITATION/PAYMENT
The CONSULTANT and COUNTY warrant that, in respect to itself, it has neither employed
nor retained any company or person, other than a bona fide employee working solely for it,
to solicit or secure this Agreement and that it has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona fide employee working solely
for it, any fee, commission, percentage, gift, or other consideration contingent upon or
resulting from the award or making of this Agreement. For the breach or violation of the
provision, the CONSULTANT agrees that the COUNTY shall have the right to terminate this
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Agreement without liability and, at its discretion, to offset from monies owed, or otherwise
recover, the full amount of such fee, commission, percentage, gift, or consideration.
9.21 PUBLIC ACCESS.
Public Records Compliance. The CONSULTANT must comply with Florida public records
laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of article I of
the Constitution of Florida. The County and CONSULTANT shall allow and permit
reasonable access to, and inspection of, all documents, records, papers, letters or other
"public record" materials in its possession or under its control subject to the provisions of
Chapter 119, Florida Statutes, and made or received by the County and CONSULTANT in
conjunction with this contract and related to contract performance. The County shall have
the right to unilaterally cancel this contract upon violation of this provision by the
CONSULTANT. Failure of the CONSULTANT to abide by the terms of this provision shall
be deemed a material breach of this contract and the County may enforce the terms of this
provision in the form of a court proceeding and shall, as a prevailing party, be entitled to
reimbursement of all attorney's fees and costs associated with that proceeding. This
provision shall survive any termination or expiration of the contract.
The CONSULTANT is encouraged to consult with its advisors about Florida Public Records
Law in order to comply with this provision.
Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the CONSULTANT
is required to:
(1) Keep and maintain public records that would be required by the County to
perform the service.
(2) Upon receipt from the County's custodian of records, provide the County with a
copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in this chapter or as
otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law for
the duration of the contract term and following completion of the contract if the
CONSULTANT does not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public
records in possession of the CONSULTANT or keep and maintain public records that would
be required by the County to perform the service. If the CONSULTANT transfers all public
records to the County upon completion of the contract, the CONSULTANT shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the CONSULTANT keeps and maintains public records upon
completion of the contract, the CONSULTANT shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the County,
upon request from the County's custodian of records, in a format that is compatible with the
information technology systems of the County.
(5) A request to inspect or copy public records relating to a County contract must be
made directly to the County, but if the County does not possess the requested records, the
County shall immediately notify the CONSULTANT of the
request, and the CONSULTANT must provide the records to the County or allow the
records to be inspected or copied within a reasonable time.
If the CONSULTANT does not comply with the County's request for records, the County
shall enforce the public records contract provisions in accordance with the contract,
notwithstanding the County's option and right to unilaterally cancel this contract upon
violation of this provision by the CONSULTANT. A CONSULTANT who fails to provide the
Pavement Condition Assessment Contract June 2026
public records to the County or pursuant to a valid public records request within a
reasonable time may be subject to penalties under section119.10, Florida Statutes.
The CONSULTANT shall not transfer custody, release, alter, destroy, or otherwise dispose
of any public records unless or otherwise provided in this provision or as otherwise provided
by law.
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
C.F. CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
06/11/26 RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS, AT PHONE# 305-292-3470
PUBLICRECQRDS fc� C - L. " V MONROE
COUNTY ATTORNEY'S OFFICE 1111 12TH Street, SUITE 408, KEY
WEST, FL 33040.
9.22 NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the
CONSULTANT and the COUNTY in this Agreement and the acquisition of any commercial
liability insurance coverage, self-insurance coverage, or local government liability insurance
pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage,
nor shall any contract entered by the COUNTY be required to contain any provision for
waiver.
9.23 PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances, and
rules and pensions and relief, disability, workers' compensation, and other benefits which
apply to the activity of officers, agents, or employees of any public agents or employees of
the COUNTY, when performing their respective functions under this Agreement within the
territorial limits of the COUNTY shall apply to the same degree and extent to the
performance of such functions and duties of such officers, agents, volunteers, or employees
outside the territorial limits of the COUNTY.
9.24 LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to,
nor shall it be construed as, relieving any participating entity from any obligation or
responsibility imposed upon the entity by law except to the extent of actual and timely
performance thereof by any participating entity, in which case the performance may be
offered in satisfaction of the obligation or responsibility. Further, this Agreement is not
intended to, nor shall it be construed as, authorizing the delegation of the constitutional or
statutory duties of the COUNTY, except to the extent permitted by the Florida constitution,
state statute, and case law.
9.25 NON-RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit
of any service or program contemplated hereunder, and the CONSULTANT and the
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COUNTY agree that neither the CONSULTANT nor the COUNTY or any agent, officer, or
employee of either shall have the authority to inform, counsel, or otherwise indicate that any
particular individual or group of individuals, entity or entities, have entitlements or benefits
under this Agreement separate and apart, inferior to, or superior to the community in
general or for the purposes contemplated in this Agreement.
9.26 ATTESTATIONS AND TRUTH IN NEGOTIATION
CONSULTANT agrees to execute such documents as COUNTY may reasonably require,
including a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free
Workplace Statement. Signature of this Agreement by CONSULTANT shall act as the
execution of a truth in negotiation certificate stating that wage rates and other factual unit
costs supporting the compensation pursuant to the Agreement are accurate, complete, and
current at the time of contracting. The original contract price and any additions thereto shall
be adjusted to exclude any significant sums by which the agency determines the contract
price was increased due to inaccurate, incomplete, or concurrent wage rates and other
factual unit costs. All such adjustments must be made within one year following the end of
the Agreement.
9.27 NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or
agreement of any member, officer, agent, or employee of Monroe County in his or her
individual capacity, and no member, officer, agent, or employee of Monroe County shall be
liable personally on this Agreement or be subject to any personal liability or accountability
by reason of the execution of this Agreement.
9.28 E-VERIFY SYSTEM
Beginning January 1, 2021, in accordance with F.S. 448.095, the CONSULTANT and any
subcontractor shall register with and shall utilize the U.S. Department of Homeland
Security's E-Verify system to verify the work authorization status of all new employees hired
by the Consultant during the term of the Contract and shall expressly require any
subcontractors performing work or providing services pursuant to the Contract to likewise
utilize the U.S. Department of Homeland Security's E-Verify system to verify the work
authorization status of all new employees hired by the subcontractor during the Contract
term. Any subcontractor shall provide an affidavit stating that the subcontractor does not
employ, contract with, or subcontract with an unauthorized alien. The Consultant shall
comply with and be subject to the provisions of F.S. 448.095
9.29 COUNTY FORMS
By signing this Agreement, CONTRACTOR/CONSULTANT has sworn or affirmed to the
following requirements as set forth in the Public Entity Crime Statement, Ethics Statement,
Vendor Certification Regarding Scrutinized Companies List, Non Collusion Affidavit, Affidavit
Attesting to Noncoercive Conduct for Labor or Services as set forth in more detail in this
Agreement.
Public Entity Crime Statement
The CONTRACTOR/CONSULTANT certifies and agrees that CONTRACTOR/CONSULTANT nor
any Affiliate has been placed on the convicted vendor list within the last 36 months.
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In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on
the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not
submit a bid, proposal or reply on a contract to provide goods or services to a public entity; may
not submit a bid, proposal or reply on a contract with a public entity for the construction or repair of
a public building or public work; may not submit bids, proposals or replies on leases of real
property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor or consultant under a contract with any public entity; and may not transact business
with any public entity.
A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid, proposal, or reply on contracts to provide any
goods or services to a public entity, may not submit a bid, proposal or reply on a contract
with a public entity for the construction or repair of a public building or public work, may not
submit bids, proposals, or replies on leases of real property to public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor,
CONTRACTOR/CONSULTANT or subcontractor under a contract with any public entity,
and may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
By signing this Agreement, CONTRACTOR/CONSULTANT represents that the execution of
this Agreement will not violate the Public Entity Crimes Act (Section 287.133, Florida
Statutes). Violation of this section shall result in termination of this Agreement and recovery
of all monies paid hereto, and may result in debarment from COUNTY's competitive
procurement activities.
In addition to the foregoing, CONTRACTOR/CONSULTANT further represents that there
has been no determination, based on an audit, that it or any subcontractor has committed
an act defined by Section 287.133, Florida Statutes, as a "public entity crime" and that it
has not been formally charged with committing an act defined as a "public entity crime"
regardless of the amount of money involved or whether CONTRACTOR/CONSULTANT
has been placed on the convicted vendor list.
CONTRACTOR/CONSULTANT will promptly notify the COUNTY if it or any
subcontractor is formally charged with an act defined as a "public entity crime" or
has been placed on the convicted vendor list.
Ethics Clause
By signing this Agreement, the CONTRACTOR/CONSULTANT warrants that he/it has not
employed, retained or otherwise had act on his/her behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in
its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from
the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former County officer or employee.
VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS
CONTRACTOR/CONSULTANT agrees and certifies compliance with the following:
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Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a
proposal for, or entering into or renewing a contract for goods or services of any amount if,
at the time of contracting or renewal, the company is on the Scrutinized Companies that
Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in
a Boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from
bidding on, submitting a proposal for, or entering into or renewing a contract for goods or
services of$1,000,000 or more, that are on either the Scrutinized Companies with Activities
in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Lists which
were created pursuant to s. 215.473, Florida Statutes, or is engaged in business operations
in Cuba or Syria.
As the person authorized to sign on behalf of Company, I hereby certify that the company
identified above is not listed on the Scrutinized Companies that Boycott Israel List or
engaged in a boycott of Israel and for Projects of $1,000,000 or more is not listed on either
the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with
Activities in the Iran Terrorism List, or engaged in business operations in Cuba or Syria.
I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false
certification may subject company to civil penalties, attorney's fees, and/or costs. I further
understand that any contract with the County may be terminated, at the option of the
County, if the company is found to have submitted a false certification or has been placed
on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel or
placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Terrorism List or been engaged in business operations
in Cuba or Syria.
I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false
certification may subject company to civil penalties, attorney's fees, and/or costs. I further
understand that any contract with the County may be terminated, at the option of the
County, if the company is found to have submitted a false certification or has been placed
on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel or
placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Terrorism List or been engaged in business operations
in Cuba or Syria.
Note: The Lists are available at the following Department of Management Services Site:
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Non-Collusion Affidavit
CONTRACTOR/CONSULTANT by signing this Agreement, according to law on my oath, and
under penalty of perjury, depose and say that the person signing on behalf of the firm of
CONTRACTOR/CONSULTANT, the bidder making the Bid/Proposal for the project described in
the Scope of Work and that I executed the said bid/proposal with full authority to do so; the prices
in this bid/proposal have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating to
such prices with any other bidder or with any competitor; unless otherwise required by law, the
prices which have been quoted in this bid/proposal have not been knowingly disclosed by the
bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly,
to any other bidder or to any competitor; and no attempt has been made or will be made by the
bidder to induce any other person, partnership or corporation to submit, or not to submit, a
bid/proposal for the purpose of restricting competition; the statements contained in this affidavit are
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true and correct, and made with full knowledge that Monroe County relies upon the truth of the
statements contained in this affidavit in awarding contracts for said project.
AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR SERVICES
As a nongovernmental entity executing, renewing, or extending a contract with a government
entity, CONTRACTOR/CONSULTANT is required to provide an affidavit under penalty of perjury
attesting that CONTRACTOR/CONSULTANT does not use coercion for labor or services in
accordance with Section 787.06, Florida Statutes.
As defined in Section 787.06(2)(a), coercion means:
1. Using or threatening to use physical force against any person;
2. Restraining, isolating, or confining or threating to restrain, isolate, or confine any person
without lawful authority and against her or his will;
3. Using lending or other credit methods to establish a debt by any person when labor or
services are pledged as a security for the debt, if the value of the labor or services as
reasonably assessed is not applied toward the liquidation of the debt, the length and
nature of the labor or service are not respectively limited and defined;
4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or
purported passport, visa, or other immigration document, or any other actual or
purported government identification document, of any person;
5. Causing or threatening to cause financial harm to any person;
6. Enticing or luring any person by fraud or deceit; or
7. Providing a controlled substance as outlined in Schedule I or Schedule II of Section 893.03
to any person for the purpose of exploitation of that person.
As a person authorized to sign on behalf of CONTRACTOR/CONSULTANT, I certify under
penalties of perjury that CONTRACTOR/CONSULTANT does not use coercion for labor or
services in accordance with Section 787.06. Additionally, CONTRACTOR/CONSULTANT has
reviewed Section 787.06, Florida Statutes, and agrees to abide by same.
9.30 EXECUTION
This Agreement may be executed electronically and shall be regarded as an original and shall
constitute one and the same instrument of this Agreement.
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Attachment A
Scope of Services
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10630 751'1 Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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5/21/2026
Monroe County
Judy Clarke, P.E., Director of Engineering
Email: clarke-judith@monroecounty-fl.gov
Phone: (305)295-4329
Re: Monroe County-FL RST ESA FWD
Dear Judy,
IMS Infrastructure Management Services (IMS) is pleased to present this fee proposal and SOW for a
roadway pavement condition survey for Monroe County. As an industry leader with five decades of
pavement and asset management experience,we enable data-driven decision-making, ensuring that your
agency's maintenance and rehabilitation funding results in the highest return on investment.
Our project approach is based on four principles:
■ Starting with the end in mind. We are committed to understanding your agency's goals and objectives
for this project. We work with our clients to meet all project goals and provide high-quality deliverables
on time and within budget.
■ Confident, informed decision-making. Accurate data provides the foundation for pavement
management analyses,which identify the most appropriate maintenance or rehabilitation activity for
each roadway pavement.
■ Maximizing return on investment. When you choose IMS,you gain a dedicated partner. Backed by
decades of experience, our support results in better outcomes and translates to enhanced funding
justification and more strategic allocation of existing funding.
■ Providing smart, end-to-end solutions. We provide professional services powered by end-to-end
software, enabling your agency to review and visualize data confidently and easily.
We look forward to delivering this project successfully. Please do not hesitate to contact me with any
additional questions at+1 50261 401 53 or by email at cfrazier@icc-ims.com.
Best Regards,
IMS Infrastructure Management Services
1w >1
Cole Frazier,
10630 751h Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Table of Contents
ProjectOverview..............................................................................................................................................................6
De|kerab|es-------------------------------------------------------7
FeeProposal .....................................................................................................................................................................D
Optional Value Added Service Fees/Rates................................................................................................................Q
CompanyProfile............................................................................................................................................................ 1O
Industry-Leading Technologies................................................................................................................................... 11
Easy Street Analysis (ESA)Overview........................................................................................................................... 12
Optional Value-Added ESA Enhancements ........................................................................................................... 17
Appendix A-Typical Project Roadrnap...................................................................................................................... 1g
Appendix 8 -Additional Value-Added Services........................................................................................................ Z1
Appendix [- Enhanced ASTMD6433 Data Dictionary............................................................................................ 24
Appendix D-Terms &Conditions - February 11 1 2026 30
9 OR M
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Project Overview
The primary objective of this project is to collect 315 test miles of roadway condition data. To ensure
adequate coverage across the roadway network, we survey major roads(typically defined as greater than 3
lanes or by functional class) in both directions and all remaining roads in one direction. Our project
roadmap, shown in the figure below, has evolved over the years and reflects our team's collective
experience of successfully delivering thousands of similar projects. (See AppendixA for more details on each
step in our project roadmap.)
The pavement condition survey will be performed with an IrisPRO PaveT1 data collection system. The IrisPRO
Pave TM collects georeferenced, high-resolution 3D imagery of the pavement surface, spherical right-of-way
imagery, and longitudinal and transverse profile measurements.
Collected data are processed to quantify the type, severity, and quantity of pavement surface distresses,
including cracking and rutting. Pavement roughness values are reported following the International
Roughness Index(IRI) method. Processed data are delivered in both an Excel spreadsheet and a
geodatabase. Roadway imagery is published to our InformT"' online data visualization platform for easy
review and reference by agency staff.
Our data analysis approach provides 100% coverage of all collected lanes, 100% rating of all pavement in
those lanes (no sampling), and no reliance on field operators/crew to perform manual rating or
supplemented with "windshield surveys."This approach meets stringent industry standards (ASTM and
AASHTO) and state DOT reporting requirements.We are the only vendor bringing our fifty-year legacy of
state DOT pavement condition survey experience, quality, accuracy, and repeatability to municipal agencies.
10630 751h Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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PavementDeliverables
EMRoadway Condition
Reported in an Excel spreadsheet and a geodatabase.
Easy Street Isis (ESA) of Roadway Pavements
• Easy Street Analysis (ESA) pavement management spreadsheet
• Customizable prioritization and deferred cost analysis (refer to ESA Overview for
specified customizations and optional value add enhancements)
• ESA training session (two hours)via Teams
i ( ) Year, Network-Level Pavement Management Plani
Treatment recommendations based on client-provided (or client-verified)treatment types,
treatment costs($ per square yard), budget, already-planned treatments, and any additional
network-level prioritization rules.
r T"" Online Data Viewer
® Enables convenient, browser-based viewing of collected data and imagery. (Note: One year of
hosting for unlimited agency users is included from the time of implementation for new/first-time
instances only.)
Additional Services
If applicable, based on our discussions with you,this budgetary estimate includes information
and pricing on additional value-added services, described in more detail below.
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Fee Proposal
Monroe County-FL RST ESA FWD
(Note: The final fee and scope of work depends on confirmation of test miles to be surveyed and analysis and
reporting requirements.)
wili gall 1- i"mmmmmm mmm im ffiffi-
Project Setup and Kickoff 1 1 Lump Sum $2,500.00 $2,500.00
Project Management 1 Lump Sum $2,400.00 $2,400.00
GIS Review and Survey Extents 315 Centerline $15.00 $4,725.00
Verification Miles
Mobilization/Calibration 1 Lump Sum $975.00 100% $0.00
Field Data Collection - IrisPRO Pave 315 Test Miles $112.00 $35,280.00
Data Processing: Enhanced ASTM
D6433(Including QC/QA) - 315 Test Miles $30.00 $9,450.00
According to Standard Data
Dictionary
Condition Data Delivery(Standard 1 Lump Sum $500.00 $500.00
Geodatabase/Tabular Format Only)
Easy Street Analysis(ESA)
Pavement Management 1 Lump Sum $9,500.00 $9,500.00
Plan/Analysis- Draft
Draft Pavement Management 1 Lump Sum $2,400.00 $2,400.00
Report
Final Pavement Management 1 Lump Sum $500.00 $500.00
Report and Analysis Results
Inform -<400 miles- Including Data 1 Lump Sum $2,480.00 100% $0.00
Hosting
Total Price: $67,255.00
10630 75th Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
(0) III14S
POWERED BY ICC
Optional Value Added Service Fees/Rates
9
10630 75t''Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
(0) III14
mi
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Company Profile
IMS Infrastructure Management Services- now powered by
International Cybernetics Company(ICC) - has revolutionized
roadway infrastructure management since 1975.With the 2022
merger of IMS and ICC,the IMS team of infrastructure
consultants is now backed by ICC's industry-leading data
acquisition technologies. We take pride in having one of the
industry's largest fleets of advanced pavement, sidewalk, and
right-of-way asset data collection systems.
Over the past five years,we have made a $5 million investment in enhancing our UnifyT" software suite,
solidifying our position as an industry leader in providing fully integrated, end-to-end data collection,
processing, and visualization tools. Our advanced systems- combined with our rigorous approach to quality
control - empower us to generate unparalleled data quality while setting the industry benchmark for the
fastest turnaround time.The actions that we have taken over the past five years illustrate our continued
commitment to improving data quality while simultaneously reducing data collection costs for our clients.
We offer the following pavement management services:
■ Automated and semi-automated pavement condition assessments.
■ Non-destructive pavement testing and analysis.
■ Pavement management system implementation and training.
■ Pavement management plan development and presentation.
In addition to pavement management services, IMS offers complementary services such as:
■ Right-of-way asset inventory development using 360-degree imagery and mobile Lidar.
■ Sidewalk and Americans with Disabilities(ADA)/PROWAG non-compliance surveys.
■ Data visualization services using dashboards, StoryMaps, and web applications built on GIS.
Welcome to the new era of infrastructure management,where consulting services are powered by
advanced technologies. Together, IMS-now powered by ICC-are paving the way forward!
10630 75th Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531(0) III14S
POWERED BY ICC
Industry-Leading Technologies
IrisPRO Pave"' ��' � ����,�// -----
The pavement condition survey will be performed
using an IrisPRO PaveT' data collection system. The '
IrisPRO Pave IM is equipped with industry-leading
data acquisition technologies, including an inertial
� a
profiler, a second-generation Laser Crack
Measurement System (LCMS-2), a FUR Ladybugs+ 1 '
30MP 360-degree camera, and an iXBlue A7 or
OxTS INS with DGPS.
InformTM Online Data Viewer
The InformT"' data viewer is an easy-to-use,
browser-based, cloud-hosted tool for reviewing pavement condition data and associated imagery. InformTM
presents the data in a map-based environment, enabling agencies to review all collected pavement data,
including cracking, rutting, and roughness. The InformT"'viewer is fast, intuitive, and reduces the need for
field visits. InformTM provides color coded roads by condition values like PCI, PSCI, Roughness(IRI), Rutting
Index and more.This allows for insights at a glance and effective reporting to decision makers.
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10630 75th Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
11
Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
(0) III14
mi
POWERED BY ICC
StreetEasy Isis Overview
Pavement Management Plan and Included Deliverables
ESA integrates the core analysis capabilities of the most powerful pavement management systems within a
familiar Microsoft® Excel environment. It is a pavement management tool designed to provide agencies
with easy access to pavement condition data and analysis results. It is often used to enhance the use of
traditional licensed-based software.
ESA was engineered as a simple solution that eliminates the need for users to become pavement
management software experts before they can leverage their survey results. ESA is an interactive
spreadsheet that contains deterioration curves,functional classes, pavement types, pavement strength
rating, city-specific rehabilitation methods and costs, associated rehab resets, budget information, and
other city-specific parameters. Our interactive ESA spreadsheet is fully customizable to the needs of our
clients and programmed to develop multi-year M&R plans built around practical prioritization techniques
and financial optimization,typically as cost of deferral analyses. Results can be visualized using both ESRI
GIS software and Excel-based mapping tools. IMS has deployed ESA successfully on hundreds of
government agencies across North America.
ESA offers the following key scenarios for analysis:
• Annual funding required to maintain current pavement conditions.
• Annual funding required to maintain the current network backlog.
• Funding projections needed to achieve and sustain a target PCI over the next five years.
• Funding projections needed to achieve and sustain a target backlog over the next five years.
• Minimum funding level required to avoid falling below control PCI limit.
• Minimum funding level required to avoid falling below control backlog limit.
• Future network performance predictions, including the network average PCI and segment level PCI,
if current funding levels remain unchanged over five years.
• Strategic rehabilitation recommendations for pavement treatments based on the current budget.
For the pavement analysis results to be practically useful to the agency, IMS endeavors to work closely with
every client agency to select appropriate parameters. The IMS pavement engineer will work with the client
to select and define the analysis parameters.These include:
• Analysis period (standard is S years)
• Road maintenance budget(one value in $/YR; can vary over the years)
• Rehab types and unit rates (in $/SY)
• Completed work(rehab type and rehab date for any work done after survey but before analysis
start date), provided in a GIS-compatible format(shapefile,geodatabase, or list of GISIDs)
• Planned work(rehab type and rehab date for any work to be done after analysis start date; e.g., CIP,
future work etc.), provided in a GIS-compatible format(shapefile,geodatabase, or list of GISIDs)
10630 75th Street +1 727-547-0696 www.icc-ims.com
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(0) III14S
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• Project groupings by proximity, functional classes, pavement types, and similar conditions (PCI
spread of 20 and PCI below 40)
• *If structural testing using the Fast-Falling Weight Deflectometer(FFWD) is involved: traffic data
(AADT, %Trucks, and/or ESALs), provided in a GIS-compatible format(shapefile,geodatabase, or list
of GISIDs). Default traffic count will be used if requested data is one of the specified formats.
Additional parameters and customizations are possible and can be discussed with the pavement engineer
during the analysis initiation. IMS pricing includes up to 2 iterations(back-and-forths) of the analysis.
Additional iterations or parameters will incur an additional cost. Also, any analysis parameter inputs such as
completed or planned work lists provided in non-GIS or non-digital formats will incur an extra cost.
The following snapshots showcase some of the highlights of ESA:
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ESA dashboard,providing overview of network condition. ESA offers a detailed evaluation of the network's PCI,with the ability to breakdown
analyses by pavement type,functional classes,and index,delivering valuable insights into the overall network condition. The distribution of
network area by pavement type and functional classes is displayed.
10630 751h Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
(0) III14S
POWERED BY ICC
Network Analysis Summary Five Year Rehab Plan Deevelopnaenk
Current PCll Date: AM7025 AnnualBudgetlln crease,°Y Ayry. 00fM %,at Budget DexdYtcatedto Surface Treatimentsi: U
sr Anl',}sis Start Date: vIJ202rn "1['MnuD'sFu"k"'V"Y) blurt kd'a�te lntlatron(%Vrjr. t1.11B
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Avg: 1 3SO,000 1,3B0 20^24 '1,270 '19,0 ae,5,10 IS aap5,510 a 142.7 76 6.2 �•..
1 1,39AkN,9pa 2025 25 1,379,91a 1379+,910 as 17 76 Miuio-ir5hY4 ..
nil 1,30 ,0110 21128 311 '1,379;4132 1,379,4G2 a 3.9 75
3 1,330,01113d 21127 2B 1,379,98D 13799815 13 2.8 75. AFw m�r{y 32ul�t e^t
4 131Ad1,9hk4 21328 3'1 1,379,804 1379;8134 g 3.2 74 _
51 1 ;Ptc,f'oo 2029 30 1,2179,919 1379,91,9 as IS 74 45 �lu`rry^a�rrollarowW aunrm lGi to atkhVawk
Totals.. 13B' B,B9'B,9i9i8 BB'9F',J96 0 17.1
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4 & 4 Selected Yr 4 56: F'IPd'MI+Thick'.Overlay(>2.0-3.0)+Strctrl Ptch 29.00 0 73,963 73,&53 169,302 94
4 a 4 .Selected"nn4 58 F)IM+Thick Overlay 2..11-3.0'p+Streirl FKch 29.00 rl 49,980 49,1330 1619,3132 94
4 a 4 Selected"Yr4 5a FWM+Thick Overlay i:p 2,13-3.0)+SIrctrl Ptah 29.00 a 45,559 45,559 169,302 94
8 a g Mat Selected a rk 84
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4 6 5 Selected'Yr5 311 Edge Mlll+Thin Overlay 11.5-2.6'y `I5.25 0 312913 31,293 258,107 9,2
4 a 5 Selected"nr5 30 Edge Mill+Thin l3vertay iYS-2.gr '15.25 g 57,513 57,813 25.8,1047 92
4 a 5 Selected"Yr5 30 Edge Mill+Thin Overlay l<1.5-2.gm 15.25 a 169,301 169,181 1258,1137 92
3 a 3 Selecterd"Vr3 513 FVVIIA+Thick G ve day l;:2.13-3-00, 27.013 a- 41,526 41,52E 149,715 91
3 6 3 Selected"Vr3 50 FIvM+Thick Overlay 21.0-3.13p 27.00 C4 48,519 4F,519 14%715 91
3 g 3 Selected Yr 3 51t F'In31iA+Thick Overlay a,�2..0-IP 2,7.110 6 59,670 59,670 149,715 91
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ESA has a straightforward design with simplified buttons to allow for agile review of recommended solutions for selected segments. The total
budget and annual breakdown of each year of the respective analysis and network-level evolution of PCI and backlog are summarized.
10630 751h Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
14
Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
(0) III14S
POWERED BY ICC
OPIf
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ESA"dashboards,presenting PCI and backlog values after a 5-year analysis is generated under various budget scenarios and summarizing
recommended rehabilitation activities by extent.
OR IEI
10630 751'1 Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
15
Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
11114S
POWERED BY ICC
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ESA contains embedded GIS maps,allowing users to open GIS maps within the Excel interface.
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ESA Viewer,provides a map-based view of the pavement condition before and after applying recommended treatments. Various options can be
accessed and filtered from this view. Clicking any segment on the map displays detailed information such as GISID,PCI,year,and more.
10630 751h Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
(0) III14
mi
P0WERED BY ICC
Optional Value-Added ESA Enhancements
• Increase analysis period from 5 years to 10 years(ESA fee is multiplied by two (2))
• Additional budget breakdowns, other than one value in $/YR(specific scoping required by pavement
engineer)
• Conversion of rehab unit rates to $/SY(specific scoping required by pavement engineer)
• Conversion of completed work(rehab type and rehab date for any work done after survey but
before analysis start date)from any format other than a GIS-compatible format(shapefile,
geodatabase or list of GISIDs)to an acceptable format for ESA(specific scoping required by pavement
engineer)
• Conversion of planned work(rehab type and rehab date for any work to be done after analysis start
date e.g., CIP,future work etc.), provided in a GIS-compatible format(shapefile,geodatabase, or list
of GISIDs)to an acceptable format for ESA(specific scoping required by pavement engineer)
• Inclusion of project groupings by any other approach such as groupings by subdivisions, zones,
neighborhoods, etc. (specific scoping required by pavement engineer)
• Conversion of traffic data for integration of FFWD data into ESA(specific scoping required by pavement
engineer)
• Client GIS 1-to-1 synchronization with ESA via one of our trusted partners, NewEdge.
• ESA Viewer- Full GIS Map, Allows for Client Updating of Map Scenarios from 5-Year Plan (Priced as a
$2,000 one-time cost add-on;a lightweight software installation is required that allows for regeneration of
maps of your pavement management plan.As part of the core ESA deliverable, a map is generated. ESA
Viewer allows for unlimited map refreshing if you make updates to the plan.Allows for viewing in any
current web browser).
10630 751h Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
(0) III14
mi
POWERED BY ICC
Appendix — Typical
Pup Prrrc
w.uao,ti c�aunuw.
Step 1: GIS Linkage and Survey Map
Development
Y44�kM i '.
I®
Following the kickoff meeting, IMS' GIS team
reviews the agency's roadway network and verifies
the roadways to be collected. The agreed-upon
roadway network is loaded into ICC DriveT"
software,which defines the pavement network
PAP
segmentation and attribution to be collected andta �x
CW4nrt18 LAM Nue'dpnfukn%
delivered.
Step 2: Project Kickoff
The IMS project manager schedules a kickoff meeting with your agency's project team to review the project
scope, schedule, and fee.The IMS project manager ensures that the IMS team and agency stakeholders
clearly understand the goals and objectives of the project.
Step 3: Data Collection
The pavement condition survey is performed with an ICC IrisPRO Pave TM data collection system.
Georeferenced, high-resolution 3D imagery of the pavement surface, spherical right-of-way imagery, and
longitudinal and transverse profile measurements are collected.
Step 4: Data Processing
The collected data are processed using ICC ConnectT1 software to quantify the type, severity, and quantity of
pavement surface distresses, including cracking and rutting. Pavement roughness values are reported using
the International Roughness Index(IRI) method.
10630 75th Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
19
Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
(0) III14
mi
POWERED BY ICC
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Step 5: Multi-step QC/QA IMS has developed a unique approach to pavement condition surveys by
coupling the power of automated algorithms with manual review of distress data by trained and certified
pavement raters. All data is manually reviewed by our QC team,then reviewed by our Data Analysts and
Project Engineers, and lastly, submitted to the agency for final review and acceptance. This rigorous QC/QA
process provides an added measure of confidence that the pavement condition data is accurate.
Step 6: Data Analysis& Reports
■ Comprehensive Analysis
Our data analysis is thorough and tailored to provide insights that drive decision-making.
■ Detailed Reporting
We deliver comprehensive reports that are clear, concise, and customized to your reporting
standards.
Step 7: Project Closeout
Project deliverables will be sent to you for final approval and acceptance. Once accepted,we will facilitate a
final project close-out meeting with you,where we will present our findings and recommendations.This
workshop-style meeting is an opportunity to clarify any final questions and discuss other ways IMS can
support your pavement management program in the future.
10630 75t''Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
(0) III14S
POWERED BY ICC
Appendix B - Additional Value-Added Services
Right of Way (ROW) Asset Collection (e.g., signs, markings, curb, and gutter, etc.)
F!"T" IM,
Imagery collected during the pavement condition ', 7
survey can be used to build ROW asset inventories and
condition assessments for signs, sign supports, curb and
_4
gutter, sidewalks and multi-use trails, pedestrian curb
ramps, pavement markings and striping,traffic signals,
trees, and many others. Our ability to leverage the high
"1"e,
resolution 360-degree imagery already collected makes this
a frequently used add on service by our clients.
Web-based GIS Visualization via StoryMaps and Dashboards
Easy-to-use and easy-to-maintain web-based,geocentric
StoryMaps and Dashboards can be built to serve not IT
only internal staff but also constituents. These tools
provide a dynamic way to present complicated information
visually. StoryMaps and Dashboards may be configured for
use within the agency for coordinating projects across
departments or for presentation to the public to promote �...........
illim
transparency and trust.
---------------
V11"
InforMTM Web Based Viewing Software, Including Thematic Maps
R In *W
IMS offers a convenient, web-based tool for reviewing I MU
pavement condition data and associated imagery. Our
cloud-hosted visualization and analysis software lnforMT1
enables agencies to review collected pavement and asset
data.The software is fast, intuitive, and is the simplest way
to make valuable photolog images available to every user.
Ninety(90)days of complimentary hosting is included ..........
with all IMS projects. Competitive pricing for data hosting "J
in year two and beyond is available upon request.
9
10630 75th Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
(0) III14
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POWERED BY ICC
Structural Testing ith a Fast-Failing Weight ( )
IMS offers additional pavement testing techniques to
enhance decision-making and project prioritization.
,tlm
The FastFWD applies a dynamic load to the pavement
surface to measure structural capacity and pavement layer
stiffness values.
We integrate the structural index(SI)as a component of IN
each roadway's final PCI to help you better predict future
performance and fine-tune rehabilitation activities, such as ���� �
determining when to reconstruct vs. mill and overlay.
Sidewalk, Trail, and Parkingr ith a Sidewalk Surface Tester ( )
We deploy our Sidewalk Surface Testers(SST)for
capturing sidewalk inventory and condition data, SSTs
may also be deployed to collect data for narrow alleys,
parking lots, bike paths, and multi-use trails. SST surveys
yield comprehensive sidewalk condition data that may be
used in combination with lidar pedestrian curb ramp data to
develop detailed ADA non-compliance identification. With
the evolving PROWAG requirements, it is critical for agencies IN
� r
to have a plan in place for routinely assessing the condition
of and proactively maintaining their pedestrian walkways.
Mobilei r for Pedestrian
Mobile Lidar is deployed to supplement ROW inventory
surveys by creating a 31) point cloud from which
measurements can be extracted. Our mobile lidar system j
(a Riegl VMQ-1 HA) collects 1.2 million points per second,
resulting in extremely dense point clouds. The integrated
Ladybug 5+ camera captures high-resolution spherical
imagery at defined intervals. Using the lidar point cloud, IMS
IP
can efficiently take detailed measurements of pedestrian
curb ramps to identify non-compliance.
0
10630 75th Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
(0) III14
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POWERED BY ICC
Roadway Friction Testing
Friction testing is a critical element of roadway safety
inspections.Adequate friction can help reduce
accidents and save lives. In the last five years alone, we
have successfully completed over 200 friction testing
projects.The friction of the pavement surface is measured % "
EAU
in accordance with ASTM E274 and incorporates a ribbed ,
tire in accordance with ASTM E501 for studies of the left
wheel path at each site.
In-Person (or Virtual) Council Presentations
IMS is often asked to develop and deliver a council
presentation to educate council members and the
public on the concepts of pavement management and
the results of the surveys, health of the roadway
network and recommendations as a value-added
service. We work collaboratively with agency staff to
develop highly focused presentations that layout the
existing state of the agency's roadways and the funding
required to meet the agency's goals and objectives.
Customizedri its and Specialty
IMS will prepare all project documentation, including a
draft and final summary report of the findings and
conclusions as part of the project. Additional analyses
and specialty maps may be added to the final report to
enhance the ability of the agency to communicate existing
pavement conditions,forecasted conditions, and M&R311
needs and priorities.
10630 75th Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Docusign Envelope ID: B1 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
(0) III14
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POWERED BY ICC
Appendix - Enhanced ASTM D6433 Data Dictionary
The following pages outline the standard measurements that will be reported from our collected and
processed data for roadways. We refer to this as a data dictionary,to clearly outline to our clients all data
points we will be collecting and reporting data for. While this is the most typical data dictionary for
municipal/county agencies,we can offer modifications to this. We additionally offer data dictionaries for
other standards, such as ASTM E3303, FHWA LTPP, and more.
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Fie(i Name, Units Elesdiptioh
A SegmentID n/a Unique Segment ID as per the client provided network GIS
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
B Road n/a Road name as per the client provided network GIS
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
C Road ID n/a Integerversion of Road,Called Street Number in ESA-Newfield to be generated by
Connect
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
D Sequence ID n/a Polytine order,called Block Number in ESA(use integers 1,2,3,etc)-Newfield to be
generated by Connect
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
E Supersegment ID n/a Segment grouping by logical treatment area-Imported into Connect from Excel;attached
to network definition
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
F From Street n/a From Street in ESA-Imported into Connect from Excel;attached to network definition
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
G To Street n/a To Street in ESA-Imported into Connect from Excel;attached to network definition
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
H Primary—Direction—Collection n/a True where collection matches digitized direction of GIS,False where collected opposite.
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
I Direction n/a Predominant direction of travel,N/E/S/W based upon average heading value of the
segment.
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
i FunctionalClass n/a Client functional class from GIS(Local,Collector,Arterial,etc)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
K PavementType n/a Predominant pavement type observed over reporting interval
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
L StartChain Miles Start chainage as defined for segment by the shp file
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
M EndChain Miles End chainage as defined for segment by the shp file
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
N Length Feet Chainage Length of the Segment in feet
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
0 Inform Link URL URL to launch Inform to beginning of this section
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
P Image Path File Path This is the internal path to the first image of each segment(e.g.
M:/Raw/Images/imagel.jpg)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Q ASP% % Percentage of segment that is ASP and not affected by any Event Flags
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
R ASP Area Square Feet Total accessible pavement area that is ASP and not affected by any Event Flags
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
S Other% % Percentage of segment that is Other and not affected by any Event Flags
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
T 1CP% % Percentage of segment that is 1CP and not affected by any Event Flags
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U 1CP Area Square Feet Total accessible pavement area that is 1CP and not affected by any Event Flags
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
V Valid% % Percentage of the segment length containing valid data and not affected by any Event Flags
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
W EventFlag Flag indicating presence of either Construction,Bridge,Railroad etc forwhich the data is
invalidated
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
X AssessableLength Feet Assessable pavement length captured from IrisPRO Pave not affected by any Event Flags
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Y AssessableWidth Feet Assessable pavement width captured from IrisPRO Pave not affected by any Event Flags
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Z AssessableArea Square Feet Assessable pavement area captured from IrisPRO Pave not affected by any Event Flags
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AA PavementLength Feet Actual pavement length from aerial images-Imported into Connect from Excel;attached
to network definition
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AB PavementWidth Feet Actual pavement width from aerial images-Imported into Connect from Excel;attached to
network definition
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AC Speed mph Average speed of collection through segment
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AD MinSpeed mph Minimum speed of collection through segment
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AE MaxSpeed mph Maximum speed of collection through segment
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AF IRI Left in/mi Lane left IRI where speed isgreaterthan 12.5mph(Average)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AG IRI Right in/mi Lane right IRI where speed is greater than 12.5mph(Average)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AH IRI Avg in/mi Lane average IRI where speed is greater than 12.5mph
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Al IRI°/%Invalid % Percentage of segmentwhere IRI has been invalidated due to low speed or Event Flags
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Al Rutting Left Inches Left wheelpath rut depth(Average)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AK Rutting Right Inches Right wheelpath rut depth(Average)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AL Alligator—Low Square Feet Total area of low severity Alligator Cracking as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AM Alligator—Mod Square Feet Total area of moderate severity Alligator Cracking as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AN Alligator—High Square Feet Total area of high severity Alligator Cracking as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AO LongTrans_Low Feet Total length of low severity Longitudinal&Transverse Cracking as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AP LongTrans_Mod Feet Total length of moderate severity Longitudinal&Transverse Cracking as defined byASTM
D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AQ LongTrans_High Feet Total length of high severity Longitudinal&Transverse Cracking as defined byASTM D6433
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AR Patch ingUtilityCuts_Low Square Feet Total area of low severity Patching&Utility Cuts as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AS PatchingUtilityCuts_Mod Square Feet Total area of moderate severity Patching&Utility Cuts as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AT PatchingUtilityCuts_High Square Feet Total area of high severity Patching&Utility Cuts as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AU Pothole-Low Count of low severity Potholes as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AV Pothole-Mod Count of moderate severity Potholes as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AW Pothole-High Count of high severity Potholes as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AX Rutting-Low Square Feet Total area of low severity Rutting as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AY Rutting-Mod Square Feet Total area of moderate severity Rutting as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
AZ Rutting-High Square Feet Total area of high severity Rutting as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BA CornerBreak_Low Count of low severity Corner Break as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BB CornerBreak_Mod Count of moderate severity Corner Break as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BC CornerBreak_High Count of high severity Corner Break as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BD DividedSlab_Low Count of low severity Divided Slab as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BE DividedSlab_Mod Count of moderate severity Divided Slab as defined by ASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BF DividedSlab_High Count of high severity Divided Slab as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BG Faulting-Low Count of low severity Faulting as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BH Faulting-Mod Count of moderate severity Faulting as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BI Faulting-High Count of high severity Faulting as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
B1 Linear-Low Count of low severity Linear Cracking as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BK Linear-Mod Count of moderate severity Linear Cracking as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BL Linear-High Count of high severity Linear Cracking as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BM Patching(Large)UtilityCuts_Low Count of low severity Patching(Large)&Utility Cuts as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BN Patching(Large)UtilityCuts_Mod Count of moderate severity Patching(Large)&Utility Cuts as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BO Patching(Large)UtilityCuts_High Count of high severity Patching(Large)&Utility Cuts as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BP Patching(Small)_Low Count of low severity Patching(Small)as defined byASTM D6433
...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BQ Patching(Small)-Mod Count of moderate severity Patching(Small)as defined byASTM D6433
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BR Patching(Small)—High Count of high severity Patching(Small)as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BS CornerSpalling_Low Count of low severity Corner Spatting as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BT CornerSpalling_Mod Count of moderate severity Corner Spatting as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BU CornerSpalling_High Count of high severity Corner Spatting as defined byASTM D6433
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BV SlabCount Count of slabs within the segment,not affected by any Event Flags
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BW Deflection Results Empty Placeholder field for ESA
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BX SNeff Empty Placeholder field for ESA
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BY SNreq Empty Placeholder field for ESA
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
BZ Rutting(ACP Only) Distress Indexfield for ESA-Will be populated by Python processor
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CA L&T Crk/Linear Crk Distress Indexfield for ESA-Will be populated by Python processor
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CB Alligator Crk/ Divided Slab Distress Indexfield for ESA-Will be populated by Python processor
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CC Map Crk(Block Crk)/Crnr Brk Distress Indexfield for ESA-Will be populated by Python processor
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CD Edge Crk/1ntSpall DistresslndexfieldforESA-WillbepopulatedbyPythonprocessor
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CE Distortions/Faulting Distress Indexfield for ESA-Will be populated by Python processor
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CF Bleeding/Polished Agg Distress Indexfield for ESA-Will be populated by Python processor
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CG Raveling/Scaling DistresslndexfieldforESA-WillbepopulatedbyPythonprocessor
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CH Patches Distress Indexfield for ESA-Will be populated by Python processor
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Cl Potholes Distress Indexfield for ESA-Will be populated by Python processor
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
C1 Crossfall Crossfall,positive when right side is lower than left side
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CK Grade Grade,positive when pitching uphill
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CL PCI Pavement Condition Index(PCI)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CM PSCM ASTM Pavement Surface Cracking Metric(Crack Length*Crack Width/Interval Area)as
defined byASTM E3303
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CN PSCI ASTM Pavement Surface Cracking Index as defined byASTM E3303
................................................................................................................................................................................................................ ..........................................................................................................................................................................................................................................................................................................................
CO PSCPRM Pavement Surface Cracking,Potholes and Repair Metric is a variation of the PSCM which
also includes patches,potholes and sealed cracks
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CID PSCPRI Pavement Surface Cracking,Potholes and Repair Index is a variation of the PSCI which also
includes patches,potholes and sealed cracks
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CQ Roughness Index(RI) Roughness Index-field for ESA
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CR Structural Index(SI) Empty Placeholder field for ESA(Structural Index,calculated from Deflections)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CS Overall Condition Index(OCI) Empty Placeholder field for ESA(Composite Index,calculated from PCI,RI,and SI)50%
PCI+25%RI+25%SI(with structural)or 67%PCI+33%RI(without)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CT Start_Coords(LAT) Decimal Degrees Latitude at start of segment in decimal degrees(WGS84)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CU Start_Coords(LON) Decimal Degrees Longitude at start of segment in decimal degrees(WGS84)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Cv End_Coords(LAT) Decimal Degrees Latitude at end of segment in decimal degrees(WGS84)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CW End_Coords(LON) Decimal Degrees Longitude at end of segment in decimal degrees(WGS84)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CX SurveyDate Date Date of data collection.
10630 75`h Street +1 727-547-0696 www.icc-ims.com
Largo,FL33777
29
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
OPERATING PLAN
ICC d/b/a IMS INFRASTRUCTURE MANAGEMENT SERVICES
CITY OF ORLANDO RFP RESPONSE TO RFP 25-0108
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED] BY ICC
Operating Plan
With over SO years of pioneering expertise in pavement management and data collection
technology, IMS stands uniquely qualified to deliver a best-in-class Pavement Management System
(PMS)for the City of Orlando. Our Florida-based staff, combined with proprietary technology,form
the foundation of a robust,field-tested solution designed to meet the City's operational goals and
technical requirements. IMS's operating plan emphasizes quality, safety, data integrity, and local
expertise,tailored specifically for Orlando's urban roadway network, GIS integration standards, and
long-term infrastructure planning needs.Validated through successful projects across Florida,
including Hillsborough, Seminole, and Volusia Counties, our proven approach ensures confidence in
both delivery and outcomes.
Our project approach outlines an understanding of the City's vision and provides a structured
execution strategy that includes task-specific deliverables, milestones, assumptions, and proactive
risk mitigation measures.Additionally, it outlines the minimal resources anticipated from the City to
ensure seamless coordination and a smooth project experience from kickoff through final delivery.
Project AprO c (t 1® )
Our approach to pavement management for the City of Orlando integrates advanced technology,
experienced Florida-based team, and a proven understanding of the City's roadway network. By
combining 360' panoramic imagery with cutting-edge second-generation LCMS(Laser Crack
Measurement System)technology,we will deliver a rigorous, objective pavement condition
assessment aligned with ASTM D6433 and *nepifr d adoptedASTM E3303 standards. This process will
yield reliable Pavement Condition Index(PCI) scores for each roadway segment, providing a detailed
baseline to support forecasting, maintenance planning, and long-term infrastructure investment
strategies. Our projects typically follow the steps shown in the figure below.
PMP Project
Report Closeout
Project
Kickoff pis
Review j
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Data
Processing
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i lnform1m
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Analysis Review
Parameters
3
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED] BY ICC
IMS is uniquely positioned to serve Orlando, having completed the City's most recent pavement
condition survey in 2022 through our 2024 acquisition of Data Transfer Solutions(DTS).This local
experience grants our team a deep familiarity with the City's roadway network, data structure, GIS
schema, and performance goals. Building on this foundation, IMS will integrate new condition data
with Orlando's existing PMS, ensuring data continuity, structural consistency, and actionable insights
from day one.
The collected field data, including PCI, cracking, rutting, raveling, and other distress metrics,will be
processed by our in-house pavement engineering team using high-resolution imagery and
automated analysis platforms.All data will undergo rigorous internal QA/QC protocols to validate
accuracy, eliminate anomalies, and ensure alignment with the City's GIS and asset management
systems.These efforts directly support the development of prioritized, data-driven maintenance and
rehabilitation plans aligned with budget constraints and lifecycle cost optimization. To enhance
transparency and ease of use, IMS will also deliver a GIS-linked dashboard that allows City staff to
visualize pavement conditions,track historic maintenance activities, and model funding scenarios.
This tool empowers both staff and stakeholders to make informed decisions and promote
accountability in infrastructure planning.
The IMS approach is grounded in technical precision, operational efficiency, and long-term
partnership. By aligning our methodology with Orlando's specific needs,we draw from our decades
of experience and lessons learned on thousands of pavement management projects across Florida
and the nation, IMS is committed to delivering a sustainable, data-rich pavement management
solution that drives value, enhances safety, and supports the City's infrastructure goals.
Phase 1
�...ask 1 : IProject IKick.,,.Off
We begin each engagement with a focused kickoff meeting designed to align expectations, refine
deliverables, and lay the groundwork for a unified collaboration. For the City,this meeting will
involve key personnel from both IMS and the City to review project goals, finalize schedules, confirm
deliverables, and outline coordination procedures. Our Project Manager, an experienced pavement
engineer,will lead this meeting and remain the single point of contact throughout the project.
At kickoff,we will:
49 Review and align GIS centerline segmentation for accuracy and completeness
dM Calibrate the City's roadway network for import into our proprietary UnifyTM Software Suite
(Drive TM, ConnectTM, Inform"A)
Confirm data format compatibility for PAVER and GIS integration
49 Establish communication protocols, escalation chains, and reporting formats
dM Share outreach materials such as project flyers,vehicle identification photos, and FAQs to
support public communication if desired by the City
Our kickoff meetings are guided by project-specific dashboards and planning tools, a process
refined through successful projects across Florida, including Hillsborough, Seminole, and Volusia
Counties.
4
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 Pavement Management System S
POWERED BY ICC
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ask :: IPrepare for I li e IIA A I O Ir I . / 0S h Iri t g Ira d O In
Successful pavement data collection begins with accurate GIS calibration. Prior to field deployment,
IMS will conduct a GIS pre-check and calibration to align our survey routes and final deliverables
with the City's segmentation system, ensuring full compatibility with existing geospatial data structures
and pavement management workflows.To support a whole and integrated process from field to final
deliverables, IMS will deploy our UnifyTM Software Suite,which includes DriveT"', ConnectTM,and
InformTM:
* DriveTm ))- Data Collection -Guides field crews through the predefined County roadway
segments using turn-by-turn navigation and embedded segment metadata to ensure
complete, accurate coverage.
* ConnectTM i,,, Data Processing- Performs automated and manual QA/QC to validate the
collected pavement condition data and format it precisely to the County's segmentation
structure for consistency and ease of integration.
41 InformTM 1Ia) Online Visualization-A secure, cloud-based dashboard that gives St. Charles
County staff intuitive, map-based access to pavement condition data and roadway imagery via
any browser-enabled device.
To maintain the highest levels of data quality throughout the project, IMS implements daily calibration
of each IrisPRO Pave TM collection vehicle, continuous sensor monitoring, and nightly data uploads for
processing. Each upload is matched to the City's road inventory to verify spatial accuracy and inventory
completeness. Once field collection is complete, PCI values and distress data will be reviewed and
validated by IMS's certified pavement engineers and internal QC specialists.All deliverables will be
provided in Microsoft Excel,shapefile,and geodatabase formats,fully compatible with PAVER,
ESRI GIS, and other pavement management systems utilized by the City.
See Appendix A � I'laveirneint Assessment Softwacre Suirnimairy for details about our UnifyTm
Software Suite.
5
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED BY ICC
IMS has extensive experience configuring networks for Florida jurisdictions, including the City of
Orlando (in 2022, under DTS), Sumter and Seminole Counties.We understand how to tailor field
deployment for Florida's urban density, time-sensitive corridors, and mixed roadway types.
How will IMS prepare? IMS will:
Review and validate the City's GIS centerline data for completeness, accuracy, and
segmentation consistency.
dM Align the pavement network to the City's existing Pavement Management Database schema,
including Section ID conventions.
49 Configure Drive TM to collect data with full geospatial referencing and minimal routing errors.
dM Establish a local calibration site and test vehicle configuration to meet ASTM standards.
0 Coordinate review of representative segments with City staff to confirm agreement on
imagery quality and distress scoring methods.
49 Optimize data collection routes based on traffic patterns, school zones, and critical corridors
to reduce public impact.
0 Maintain compatibility with SQL Server 2009 and configure databases to support lane
mileage and section area calculations.
0, Deliverables
A GIS-calibrated field network imported into DriveT"' for spatially referenced data collection.
Calibration site setup and validated vehicle configuration.
49 Field Book and collection maps prepared using the City's latest data and naming
conventions.
0 Sample segments with digital imagery and distress scoring submitted for City approval prior
to survey.
49 Custom ESRI File Geodatabase(s)configured to calculate:
o Nominal pavement widths and lane miles for the full network
o Curb return radii and changes in width per segment
o Total pavement area for each management section
49 Fullyjoinable datasets compatible with the City's pavement management database via
Section ID.
This ensures Orlando's network is ready for a smooth, high-quality field survey, and sets the
foundation for accurate, repeatable pavement condition analysis tailored to local planning.
�...a S Ik 3: IF iiie III d Wc)irI .
IMS will conduct a systematic, high-accuracy field survey of all City-maintained roadways, adhering
to the protocols outlined in ASTM D6433 and *neivvASTM E3303,which IMS helped develop,
ensuring repeatability and transparency in condition ratings. Our goal during this phase is to acquire
comprehensive,geospatially accurate pavement condition data and digital imagery that will support
PCI calculation, PAVER system integration, and future maintenance planning.
),) How will IMS collect data? I Fieldwork will be executed using IMS's Florida-registered IrisPRO
PaveTm automated asset data collection vehicles, purpose-built for urban data collection.These
survey units are equipped with:
6
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED BY ICC
LCMS-2(Laser Crack Measurement System)sensors that capture 2D and 3D surface
imagery to measure cracking, rutting, raveling, and other surface distresses in accordance
with ASTM D6433 and ASTM E3303.
High-resolution downward-and forward-facing digital cameras that acquire geo-
referenced pavement-oriented imagery at 20-foot intervals, enabling remote desktop
assessments and QA verification
Precision GPS and inertial navigation systems to ensure spatial alignment with the City's
GIS centerline data
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�a et ut lck � �� IrolsPRO Pave
II'o.u�nuQ p.uua �:�ar:&a ��u.nS �II�°r���wl°u�o,"ug
h...bghts InsuI,e I-t ghu t/oarblity
In full compliance with ASTM D6433 and ASTM E3303, IMS will:
49 Determine pavement distresses within designated sample units for each roadway segment
Apply a statistically valid sampling methodology based on segment length and unit count(N),
inspecting the required minimum number of sample units (n)as defined in the RFP
Establish the first sample unit location using ASTM guidance to ensure consistency and
reproducibility across the network
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Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED BY ICC
To meet the City's operational needs:
Surveys will be performed during off-peak hours or weekends when necessary, reducing
traffic disruptions
No lane closures or traffic control will be required, making our non-invasive survey approach
well-suited for Orlando's high-density urban corridors
All vehicles are marked for visibility and equipped with safety lighting, adhering to FDOT and
OSHA field safety standards
Our field team, including Florida-based technicians and project managers, are trained extensively in
both urban survey best practices and ASTM data collection procedures.This ensures we not only
comply with technical specifications but also operate safely and respectfully within the City's public
right-of-way.
), Quality Assurance/Quality Control (QA/QC) I Based on discussions with the City during the
project initiation and kickoff meetings, IMS will develop a project-specific version of our standard
Data Quality Management Plan (DQMP)for this engagement.The Orlando DQMP will be
formalized with the project team's approval prior to data collection.
At a minimum,the plan will address the following: 0 ,
How the data collection equipment will be calibrated and y'
certified.
What data quality control (QC) measures will be conducted
before data collection begins and periodically during data „a
collection.
How data will be sampled, reviewed, and checked for quality. M
What error resolution procedures will be followed. °'�
How data will be accepted.
�p
While data collection is underway During the collection and
processing workflow, data discrepancies are detected in the
following three ways.These processes are run on 100% of the IMS'standard,'DQMP is customized-'
collected and processed data. Any road sections with data for each client's project
discrepancies arising from sensors, systems, or processing that exceed the defined thresholds will
be recollected and/or reprocessed, as necessary:
During data collection through real-time health monitoring systems onboard the IrisPRO
Pave data collection vehicle.
During data processing in Connect's data import module, using data quality checks that
include data completeness and data synchronization validation.
During data reporting in Connect's report generation module,through sensibility and range
checks.
IMS will review a random sample of pavement images to confirm the accuracy of reported distress
data using our ConneCtTM software.The detailed distress data for each image, including cracking and
the classified and rated distresses, are superimposed over the image and displayed in a table.This
allows QC reviewers to efficiently review and confirm that the condition of the road has been
surveyed accurately. Connect'm also shows the vehicle GPS traces(collection polylines) overlaid on a
street view map or aerial image. These are displayed alongside the City-provided GIS shapefile
8
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 AC137
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED BY ICC
polylines to allow quick verification that the correct segments were surveyed, limits correctly
identified, and GPS tracking was precise.This all-in-one processing software virtually eliminates
location errors and misplaced sections, improving data transparency and boosting client confidence
in the delivered results.
Collecting and delivering high-quality data is at the heart of the IMS mission. Clients
consistently recognize IMS for accurate first-time deliverables and industry-leading turnaround
times.
Note-Prices for DriveT"" and ConnectT"' are built into our data collection prices!
Quality Control(QC)of Pavement Distress Data
With a local presence in Orlando, Florida, ANTHEM (MBE)will support this project through in-person
field verification efforts. Staff will conduct field visits to perform manual pavement checks, adding an
additional layer of insight that only on-the-ground observations can provide.ANTHEM will perform
quality control (QC) observations during each of the two planned data collection cycles. This includes
conducting up to one day of manual distress surveys per cycle to compare visual pavement
conditions with the collected dataset. Field verification will include a representative sample of street
segments with varying surface types (AC and PCC),functional classifications(local streets, arterials,
alleys), and condition levels(poor,fair,good)to help identify any inconsistencies or segments that
warrant additional review.
The goal is for ANTHEM to provide an independent, objective check on the general consistency and
reasonableness of the condition data.This high-level verification supplements the automated
collection effort and offer additional confidence in the data used within the City's pavement
management system.
30, Equipment and Value-Added Capabilities I IMS's IrisPRO Pave delivers unmatched accuracy,
consistency, and flexibility through its advanced sensor suite and rigorous calibration protocols.
Before each collection day, DriveT1 enforces strict client-specific calibration routines, as outlined
in the DQMP,to ensure that no data is captured unless all systems are properly aligned.This
eliminates the risk of non-defensible or incomplete data and reduces rework. Our vehicles are
equipped with the patented Every Speed Profiling technology,which is specifically designed to
measure roadway roughness (IRI)accurately under any traffic conditions.This technology ensures
precise, repeatable measurements at all speeds, including stop-and-go traffic commonly found in
urban settings.This capability is crucial for municipalities that require consistent data regardless of
traffic patterns.The 3D LCMS-2 is customized to agency-specific pavement textures and lighting
conditions,with automated overrides to handle temporary variations like damp surfaces or surface
debris, ensuring objective and repeatable crack detection. High-resolution, GPS-tagged 3600
imagery is collected using the Ladybug 5+ camera, offering clear, geolocated visuals of the full
right-of-way(ROW),which can be used to extract visible roadside assets either during the project or
post-delivery.The Distance Measuring Instrument(DMI)that tracks distance is maintained by a
high-resolution 5,000-count-per-revolution wheel encoder and inertial navigation system (INS),
ensuring data precision even in areas with poor GPS reception.Together,these systems provide
agencies with highly accurate condition data and ROW imagery that support both pavement
management and future asset inventory efforts.
9
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 AC137
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED BY ICC
Our equipment fully meets all standards outlined in the RFP and can deliver the data in PAVER.
30, 3D Laser Crack Measurement System (LCMS)with SmartSync Optimization! I A key IMS
differentiator is the customization of crack detection settings for each
pavement surface type within the client's road network. Unlike other
providers that apply one-size-fits-all settings, IMS uses our proprietary
ConnectTM software and SmartSync technology to optimize detection based
on pavement texture, brightness, color, condition, and more. SmartSync
allows us to fine-tune detection parameters dynamically during data
SI R
P,:,VM SIRED B,(CC collection, enabling superior crack detection accuracy from the first pass!This
significantly reduces the time needed for manual correction and post-
processing while minimizing the quality control burden. Detection is fully automated and performed
in-house to eliminate the subjectivity often introduced by third-party editors.The result is highly
repeatable, consistent, and objective pavement condition data essential for reliable pavement
management and forecasting.
0, Deliverables
* Geo-referenced pavement-oriented digital imagery of all City-maintained roads
* High-fidelity LCMS data used for distress quantification and PCI scoring
49 Sampling unit documentation for each roadway segment, consistent with ASTM D6433 and
ASTM E3303 inspection standards
a .: A c cl ki lii irr e IP a Nr e irTi e ire t ;;:o it i d ii t lii o in IUD a t a
To meet the City of Orlando's objective of capturing pavement condition data across multiple
surface types, IMS will deploy a combination of advanced technologies and industry-standard
methodologies. Our approach is designed to collect highly detailed, objective, and repeatable
pavement condition data across asphalt(AC), portland cement concrete(PCC), and brick surface
roadways.
),, Asphalt and PCC Roadways I IMS will collect high-resolution 3D pavement surface data using
our IrisPRO Pave, equipped with LCMS-2 sensors that record all major pavement distresses,
including cracking, rutting, raveling, patching, and faulting, all in real time. Our system delivers data
fully compliant with both ASTM D6433 and the newly adopted ASTM E3303 standards. IMS's
proprietary Drive TM platform synchronizes raw data to our secure servers daily, supporting real-
time tracking, built-in QA, and progress transparency for City staff.
),, ASTM E3303- Objective Surface Metrics...finally! I IMS is a leading contributor to the new
ASTM E3303 standard (the Standard Practice for Generating Pavement Surface Cracking Indices
from Digital Images),which moves the industry beyond subjective crack identification toward
quantifiable, repeatable pavement surface metrics. With IMS there is no need to choose-we deliver
both D6433 and E3303 metrics as standard on all projects.
IMS engineers served on the ASTM El committee to co-develop this standard with input from
public agencies and engineering peers.This breakthrough allows agencies to make smarter, data-
driven pavement decisions with confidence, and IMS is ready to deliver this next-generation capability
10
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 AC137
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED BY ICC
to your network today!Traditional distress protocols are based on descriptions of crack types and
severities that can be understood by human raters,whereas E3303 builds cracking definitions from
fundamental properties that can be measured.The E3303 metrics are:
* Crack length I Pavement Surface Cracking Metric(PSCM)
du Crack width w Pavement Surface Cracking Index(PSCI)
0/1 Crack density p
These metrics can be readily calculated for each "tile"along the lane collected.The tiles are formed
by an intersection between five road zones and 2-m (or 6-ft) intervals along the road (illustrated in
the image).
Unlike manual surveys,the major advantage of E3303 metrics is that they are physically meaningful,
consistent, objective, and machine verifiable. Crack density is the length of cracking per unit area,
and PSCM is the percentage of open pavement within a defined area.These metrics can be collected
accurately and repeatably by the IrisPRO Pave and have been proven through extensive studies on
multiple projects. For example,for Delaware DOT,the client defined 20 control sites covering all
pavement types and conditions across their network.We collected 10 runs of each site, every
month for five months.The crack detection capability is fully automated in our Connect software.
The following charts show the best and worst results from these control sites.The cracking
condition index, PSCI, shows extraordinary repeatability compared to semi-automated methods and
manual surveys. The standard deviation is only 0.44 points in the best case and 1.85 points in the
worst case, and the coefficients of variation are 0.5% and 2.3%, respectively.
This unmatched repeatability and objectivity in data quality means pavement deterioration
trends can be more accurately modeled from the data.This enables the City to optimize
maintenance treatments, budgets, and lifecycle planning with greater confidence.
11
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 Pavement Management System S
POWERED BY ICC
rP aCI-Philadelphia Pike
'f 00,0
90.0
80.0 ks
70.0 81.2
60.0
50.0 0.44
40.0
0.5%
30.0
20.0
10.0
0,0 April May June July August
PSCI-Owls Nest Rd
't 00.0
90.0
80.0
70.0 80.3
60D
50D 1.85
40D
30.0 2.3%
20D
10.0
07 0
April May June July August
IMS is proud to be an industry leader in the development and implementation of the new
ASTM E3303 methodology and is eager to bring it to our clients at no additional cost!
),) Brick Roadways- PASER-Based Model I For brick-surfaced streets, IMS fully supports the
development of a custom model based on the PASER method. Our team will focus the assessment
on distortion-related distresses(e.g., settlement, heaving, and surface deformation), as well as
patching activity. Cracking-related distresses,which do not apply to brick surfaces,will be excluded.
The model will produce a condition index for each brick road segment,which will then be reviewed
collaboratively with City staff. This allows for the integration of expert input alongside objective
metrics to ensure accuracy and alignment with City expectations.
30, Deliverables
A computerized Pavement Management report that lists the PCI score for each road
segment in the database, sorted by surface type, condition, or geographic area as requested.
Brick road condition scores using the PASER-based model, ready for City review.
All raw and processed data will be delivered in formats compatible with the City's PAVER
system and future pavement planning efforts.
12
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED BY ICC
1 ask ® Pavement III... min t Ih a ins d Width IE) .t it im ii in a d o lire
IMS will determine the pavement length and width of every City-maintained roadway segment from
aerial images to ensure maximum accuracy. Pavement area measurements are critically important
for treatment cost calculation and pavement management optimization. In alignment with the
City of Orlando's stated objectives, IMS will:
49 Measure the nominal length and width of each segment in the pavement management
network;this will include the measurement of the bulb radius for cul-de-sacs for accurate
area measurements
49 Identify and document any significant width changes, including turning lanes, intersection
widening, and curb return radius areas
VI Provide data suitable for both systemwide surface area calculations and detailed, location-
specific analyses used in project-level planning
l /
Each road segment's measured values will be compared against the City's existing GIS network as
part of a cross-verification process. Discrepancies will be flagged and reconciled collaboratively with
City staff, improving the accuracy of the City's base data.This practice, proven in recent work for
several Florida counties and municipalities, has helped Florida agencies correct outdated mapping
and more accurately estimate rehabilitation quantities and budgeting needs.
Y) Accurate Measurement of Pavement Geometry) IMS's process ensures 100% lane coverage
with repeatable, objective measurements:
Full-lane width measurements
Locations of geometric transitions(e.g., lane tapers, intersections, and edge flares)
Width changes associated with operational features like turn bays and auxiliary lanes
30, Deliverables I IMS will deliver:
A PMS database containing the nominal width of each road segment in the network
A detailed spatial database indicating all roadway widths, including:
13
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED BY ICC
o Calculated pavement area
o Locations of width changes
o Dimensions of curb returns and intersection expansions
o Attributes linked directly to the City's GIS network
By combining state-of-the-art mobile sensing equipment with Florida-tested methodologies, IMS
ensures that the City of Orlando receives highly accurate and actionable roadway geometry data,
directly supporting pavement planning, cost estimating, and project prioritization across the
network.
1... S�k 6:, al Nr it d(� G e O,, II:.e f ir C e d IE)iii g iii t rn a g e,
Accurate and high-resolution digital imagery is a vital asset for visual validation of pavement
conditions, asset inventory, and long-term roadway management. IMS will deliver geo-referenced
imagery that is not only spatially precise but also highly usable within the City's Pavement
Management Database.
)0, Digital Imaging Technology IMS deploys the Ladybugs+spherical 3600 camera, mounted
securely to the roof of each IrisPRO Pave using a custom-designed steady mount. Unlike traditional
video systems that operate on fixed time intervals, our imaging system is distance-triggered,
capturing images every 20 feet along the network.This ensures consistent and uniform image
spacing, aligned to each roadway segment. Image capture is tightly integrated with our IrisPRO Pave
hardware,which records the precise GPS location and exact moment of shutter release.The
Ladybugs+ uses the advanced Sony Pregius sensor, delivering superior dynamic range and
exceptional image clarity even at driving speeds and in variable lighting conditions, ideal for Florida's
urban corridors.
Captured images support full 3600 field-of-view and enable flexible post-processing. City staff can
extract custom angles or zoom into specific right-of-way features using our ConnectT""software,
eliminating the need for multiple calibrated cameras and simplifying the review process.
)0, Image Capture and Configuration I IMS will collect both forward-facing and spherical right-
of-way imagery in high resolution (6000 x 2000 pixels planned forward FOV). Each image is:
V Geo-referenced with sub-meter accuracy
49 Uniquely named and indexed by road segment ID
dM Linked directly to the City's Pavement Management Database for sequential viewing
For segments where data is collected manually(e.g.,where vehicle access is not possible), IMS will
also provide GPS-tagged photographs of representative pavement distresses to support PCI
scoring in accordance with ASTM standards.This system is widely used across our Florida projects
and offers unmatched flexibility for municipal engineering teams.
14
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 Pavement Management System S
POWERED BY ICC
i II
I
Right-FOV50 Z+RS Right FOV50 Z+a5 Y.5
ni m yyy i n�
f
Ri ht„"„FOV50,Z+90,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Right FOV50Z+90 V 5
Unlimited capability to select camera angles and zoom perspectives
„�.. �.
w
ym u
UI
�f�' I �u��of ii9 9111 oomoi i
Left., LCMS-2 distress imaging vs. GoPro imaging.
Right. Wide-angle ROW imagery from Ladybug camera in Connect
The images show two different views for the forward and right views extracted from the Ladybug 5+
camera. Note the image labels to appreciate the subtle adjustments we have available for x-axis or
y-axis rotations, and the image positioned at 90 degrees to the right to capture the view down the
intersecting street. It is also possible to extract single wide-angle images from this camera, as shown
in the image in the ConnectTM software.
15
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 AC137
City of Orlando FL
RFP25-0180 I Pavement Management System
POWERED] BY ICC
Inform Advanced-Data Visualization and Imaging Tools I HD 360'imagery is included in all
IMS pavement assessments as a standard deliverable.These images are tightly integrated with
geospatial data, providing a powerful visual reference for planning, inspection, and validation. As an
added value, IMS will provide City staff with 1-year of ree access to a consolidated, shared
instance of Inforni our secure, browser-based, cloud-hosted dashboard that enables:
Map-based visualization of PCI scores, distress metrics, and 360' imagery
Filtering and querying by condition, location, or segment
Exportable summary tables and GIS-compatible files
Easy sharing across departments and stakeholders
• . r ® .- . • . . . •. -. -. - - .. • • - -• •
•. .- -. • li 1 1 -
• - • • • - •
InformT"1 is already in use at several state DOTS, counties, and municipalities across the U.S., and we
are excited to offer the City of Orlando this intuitive, powerful tool to enhance asset management
and planning.
30, Deliverables
Q) Sequential,geo-referenced digital images QPG)with approved clarity and resolution.
Forward-facing images with 75' FOV and spherical right-of-way captures available for flexible
post-analysis.
Image sets uniquely named and linked to corresponding road segments.
Integrated image access within the Pavement Management Database, allowing for easy
visual review of conditions in sequential order.
GPS-tagged photographs of distress locations for any manually rated segments.
By leveraging leading-edge camera technology, precise GPS synchronization, and flexible
visualization tools, IMS ensures Orlando receives high-value visual data, empowering staff to
validate pavement conditions, conduct audits, and inform asset planning decisions with confidence.
Phase 2
1...ask ® IE)e I�ii ve it of IPCI IE,)a t
In Phase 2, IMS will finalize the pavement condition dataset, generate Pavement Condition Index
(PCI)values in accordance with ASTM D6433 and E3303, and ensure seamless integration into the
City's Pavement Management System. All processed data will be thoroughly quality-controlled and
formatted for full compatibility with the City's existing platforms, including PAVER 7.1, Cityworks,
and Cartegraph.
16
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED BY ICC
To support the City's long-term asset management objectives, IMS provides two service options: (1)
full PAVER system updates and support and (2) optional software alternatives that expand decision-
support capabilities. Our ability to support multiple platforms offers the City flexibility without
compromising data accuracy, usability, or continuity.
),) PAVER System Updates and Pavement Management Plan Execution
IMS is fully prepared to manage and update the city's PAVER system as an integral component of our
pavement management services. Upon project initiation,we will work with City staff to incorporate
the 2025 Resurfacing Program and historical paving data into PAVER.We are experienced in operating
within the PAVER system to handle all aspects of pavement management activities, ensuring that all
data is up-to-date and reflective of current and planned infrastructure changes. Should the city
choose to adopt a different system in the future,we are equally capable of integrating and
managing pavement data within any alternative systems, dedicating our efforts to unified system
transition and integration. Our commitment extends to providing a comprehensive service that
encompasses all facets of pavement management,thereby enhancing the city's planning and
execution capabilities within the PAVER framework.
30, Optional Alternatives
As requested, IMS also presents two vetted alternatives to the PAVER system: Decision
Optimization Technology(DOT) Software and CityLogix(formerly StreetLogix).These options
offer various levels of customization, modeling depth, and ease of use. Both systems are web-based
and meet or exceed the functional specifications outlined in the RFP. Optional system setup,
integration, and licensing costs are not included in our base fee and would only be incurred upon the
City's request.
Both software systems meet/exceed the capabilities outlined in the RFP. We have established
relationships with both vendors and would work closely with either team to successfully implement
the chosen software. Comparison points are as follows.
Feature DOT Software ? CityLogix
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Web-BasedInterface I Yes I Yes
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
---User-Learning- --Curve-----------------------------------------------------------Moderate-------------------------------------------------------------------Easy--------------------------------------------------------------------------
Flexibility&Customization High I Low
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Implementation Time 10-16 Weeks 4-6 Weeks
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Very flexible; ASTM D6433,
Distress Types ASTM E3303, LTPP, etc. ASTM D6433
- -----------------------------------------------------------------------------------------------------------------------
Condition Indices Very flexible; PCI, PSCI, PCR, PCI only
PAVER, plus custom indices
!------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Deterioration Models Advanced (supports metric-
Basic(PCI only)
level deterioration)
!------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Deterioration Curve Families Yes No
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Flexible Treatment Types and Costs Yes Yes
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
l-Treatment Mapping to Condition Distress level mapping PCI score ranges only
Treatment Impacts(Score Resets) Advanced Basic
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Decision Trees Customizable,Advanced Customizable, Basic
-------------------------------------------------------------------------------------------------------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
17
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED BY ICC
Our team is experienced in formatting and delivering data for seamless input into any
pavement management software selected by the city.We have successfully integrated with
nearly every third-party PMS on the market and tailor our formatting and QA/QC processes to align
with each system's specifications.This ensures compatibility, minimizes manual adjustments, and
supports a smooth transition for system users. Costs for handling of historic data are included in
our price proposal.
The same team responsible for collecting, processing, and validating the data will also lead
the integration into the city's chosen pavement management system.This continuity ensures
deep familiarity with the dataset, reduces handoff errors, and allows for faster, more accurate
formatting tailored to the software's requirements. It is a streamlined approach that enhances both
efficiency and data integrity.
IMS will work closely with the City's selected software vendor to integrate survey data and
migrate historical data. Our team has successfully integrated and migrated data into nearly every
third-party pavement management system currently on the market.We understand the nuances of
legacy datasets and ensure a smooth, accurate transition that preserves data integrity and
maximizes long-term usability.
Deliverables I To meet the City's stated deliverables, IMS will provide:
A formatted and quality-controlled pavement condition dataset, ready for upload to the
City's internal network.
Drives containing all collected imagery, PCI scores, GIS files, and supporting data outputs.
Verified compatibility with PAVER 7.1, Cityworks, Cartegraph, or other approved PMS
platforms.
Support for importation of all data into the selected system,with additional consultation
available for setup and configuration.
Whether continuing with PAVER or exploring enhanced alternatives, IMS offers the expertise,
flexibility, and systems knowledge to support a smooth and successful deployment of the City's PMS.
Ta S �: I�iri f it„a S t �..i c t u ir,(� e o t a in d ..T e it ri I�a t e
IMS will develop a comprehensive Infrastructure Condition Report for the City of Orlando that
summarizes the condition of the roadway network, documents all work completed during the
project, and offers data-driven maintenance and rehabilitation strategies. This final report will serve
as both a technical summary and a practical planning document that supports transparent, strategic
decision-making by City staff and stakeholders.
30, Final Infrastructure Report The final report will:
* Document the Full Project Scope: Including data collection methods, survey coverage,
equipment used (e.g., IrisPRO Pave with LCMS-2 and Ladybugs+ imaging), analysis
methodology, and software platforms utilized (e.g., Drive TM, ConnectTM, InformT"', and PAVER).
* Summarize Network Condition: Present current PCI scores, distress trends, and segment-
level condition data using intuitive visuals like color-coded maps, PCI histograms, and
pavement health curves.
18
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 I Pavement Management System S
POWERED BY ICC
Highlight Key Findings: Identify high-risk or rapidly deteriorating segments, performance
differences by functional class, and average PCI by district, neighborhood, or maintenance
zone.
Provide Actionable Recommendations: Outline optimal treatment strategies for each
pavement class, prioritizing preventive maintenance and preservation where feasible.
Recommendations will align with the City's available budget,target service levels, and long-
term performance goals.
Deliverables include:
Q) Network-Wide PCI Mapbook with color-coded conditions
Segment Rankings by PCI and risk level
Recommended Treatments categorized by cost-effectiveness and lifecycle extension
Six-Year Capital Improvement Forecasts with cost-benefit summaries
Photos and Visual References to illustrate distress examples and key locations
IMS has developed similar reports for Florida DOT and the City of Jacksonville,where our templates
and visualizations were used to brief elected officials and support funding allocations.
30, Annual Pavement Report Template I To support ongoing use of the pavement management
system, IMS will deliver a customizable Annual Pavement Report Template that allows City staff to:
49 Document annual paving and maintenance activity
Analyze treatment effectiveness and actual versus expected PCI gains
Propose the next year's rehabilitation and preservation strategy
Model the projected impact of proposed programs on the overall network condition
Highlight major improvements, risks, and recommended funding priorities
The template will be delivered in both Microsoft Word and PowerPoint formats, structured for
internal staff use or presentation to senior leadership, elected officials, and the public.
),) Technical Support and Public Presentation Materials To ensure successful implementation
and long-term utility of the PMS tools, IMS will:
Provide up to 24 hours of on-call support through to the end of 2025, including assistance
with report customization, interpretation of condition data, or system queries.
Work with City staff to prepare and format a presentation of key findings,tailored to
senior management, Council members, or community stakeholders.This may include data
visualizations, infographics, maps, and simple messaging that translates technical findings
into accessible insights.
Deliverables
Infrastructure Report summarizing project scope, condition data, findings, and
recommendations.
Annual Report Template for continued City use to plan and report on pavement activities.
Presentation Support for City staff to brief senior officials or the public.
24 Hours of Pavement Management Database Support through December 2025.
19
Docusign Envelope ID: 131 F2AFBD-89A3-8238-81 F6-05E96531 ACB7
City of Orlando FL
RFP25-0180 i Pavement Management System S
POWERED] BY ICC
IMS's infrastructure reporting framework ensures that the City will have notjust high-quality data,
but also the tools and guidance to interpret, present, and act on that information, supporting
efficient,transparent, and forward-thinking pavement management decisions.
..i..,a lik 9: G li S I....it ir1i Ik.a g e
IMS will ensure full integration of the Pavement Management Database with the City of Orlando's
GIS system, enabling spatial visualization and analysis of pavement condition data across the
network. Final datasets will be fully formatted to align with the City's ESRI GIS schema.
IMS will deliver data in geodatabase or shapefile format, including:
* Linked imagery(forward and downward views)
* PCI scores and segment-level distress attributes
49 Unique identifiers matching the City's modified pavement centerline file
dM Field names and structure configured for direct use in existing GIS layers
Our GIS specialists will conduct a detailed review of the City's pavement centerline file to ensure
accurate matching and linkage.This includes checking for field consistency, spatial alignment, and
segment integrity. Prior to final delivery, IMS will host a live screen-sharing session with City staff to
verify schema compatibility, confirm successful linkage, and answer any technical questions.
In accordance with the RFP, IMS will maintain the GIS linkage through the end of the 2025 calendar
year.As new streets are added to the City's inventory or rehabilitation work is completed, IMS will
update the linked GIS data as provided by City staff to ensure the database remains current and
actionable.
Deliverables
Pavement Management Database linked to the City's GIS centerline file (geodatabase or
shapefile format)
Linked imagery, PCI, and distress attributes embedded within the GIS layer
Documentation of GIS schema and linkage logic
Live review session with City staff to validate data structure and handoff
Ongoing support for GIS updates based on City-provided rehabilitation and inventory
changes through 2025
Our GIS linkage services have been commended in municipal projects across North America for their
accuracy, clarity, and ease of use. For Orlando,we will ensure a refined integration that enables the
City to maximize the value of its pavement condition data within its existing spatial systems.
Operating ici
IMS operates under a rigorous set of Standard Operating Procedures(SOPS)and a company-wide
Data Quality Management Plan (DQMP),which collectively form the backbone of our quality, safety,
and performance standards.These policies ensure that all data collection, processing, and reporting
efforts are consistent, auditable, and aligned with both industry best practices and the specific
needs of our clients, particularly in complex urban environments like the City of Orlando.
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Our SOPS cover every stage of the project lifecycle,from kickoff through final delivery, and are
updated regularly to reflect changes in technology, regulations, and client feedback. All field
operations follow documented safety and quality protocols,which include:
Compliance with OSHA and FDOT standards for workplace and roadway safety
Adherence to ASTM D6433 and E3303 protocols for pavement condition data collection
and analysis
Daily equipment checks and pre-deployment inspections for all IrisPRO Pave vehicles
Routine field audits to verify adherence to collection methodology and safety standards
Structured field crew debriefs, and safety briefings conducted weekly
Data integrity checkpoints built into our UnifyTM software suite to flag anomalies before
processing
IMS is also well-versed in Florida-specific operational requirements, including the need to coordinate
fieldwork in urban, pedestrian-heavy, and high-traffic areas. For Orlando, this means tailoring our
deployment schedule around school zones, downtown corridors, and city event calendars,while
operating vehicles that are FDOT-compliant and equipped with full lighting and safety markings.
Additionally, our quality management team conducts ongoing internal audits across all active
projects.These audits assess field performance, data quality, and compliance with both project-
specific and corporate standards, ensuring an elevated level of accountability across all IMS
personnel.
By upholding these operating policies, IMS is able to deliver pavement management solutions that
are safe, consistent, and trusted.
Training Programs nStaffing
IMS offers customized training sessions at project close-out or upon request.Training includes GIS
navigation, PCI interpretation, and PMS update workflows.
Our core team includes:
Project Manager(Megan Ratliff): Full availability during kickoff and delivery, 50% during field
execution
Lead Engineer(Marcia) Mota): 70% dedication during technical phases
QA Manager(Geoff Dew): 30% oversight on data quality
Project Principal (Michael Nieminen): 10% leadership oversight
All staff have completed training in OSHA safety, FDOT/ASTM standards, and GIS operations. IMS
also provides cross-training between roles to ensure continuity under any circumstance.
Urban Survey Capability
IMS brings decades of experience executing pavement condition surveys in complex urban
environments across Florida, including Orlando itself,where our team (formerly DTS) performed a
full citywide pavement assessment in 2022.This localized experience uniquely positions us to
navigate the logistical,technical, and operational challenges inherent to dense, high-traffic areas.
Urban pavement surveys demand more than just equipment,they require precise coordination,
local awareness, and proven field strategies to minimize public disruption and ensure safety. IMS
delivers on all fronts. Our Florida-registered IrisPRO Pave vehicles are designed for non-invasive
data collection, allowing us to operate without the need for traffic control, lane closures, or police
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escorts.This approach is especially valuable in busy corridors, school zones, and constrained
downtown environments like those in Orlando.
Our field staff are well-versed in the nuances of conducting work in municipal zones with
pedestrian-heavy intersections, irregular street geometries, and diverse pavement types. Each
operator undergoes continuous training on operating in live traffic, urban navigation, and context-
sensitive data capture techniques.
In preparation for surveys,we also configure our systems using Florida-specific GIS schemas and
attribution formats, reducing manual adjustments, and enabling faster turnaround.Through prior
projects,we have developed protocols for routing optimization, segment prioritization, and
interdepartmental coordination, ensuring that city stakeholders stay informed and operations
remain smooth.Whether in the heart of downtown Orlando or in outlying neighborhoods, IMS's
urban survey capability is proven, scalable, and tailored to meet the City's expectations for high-
quality, minimally disruptive pavement data collection.
C iri C III ki s lii o in
Our Operating Plan embodies our proven, city-focused approach to pavement condition
assessment, refined through decades of work in Florida's demanding urban environments. Backed
by local expertise, industry-leading technology, and a commitment to quality and safety, IMS will
deliver a data-driven solution that empowers the City of Orlando to make informed, cost-effective
decisions. The result is a clearer picture of network health, a stronger foundation for capital
planning, and a more resilient roadway system for years to come.
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