HomeMy WebLinkAbout07/31/2025 Agreement Monroe County Purchasing Policy and Procedures
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APPROVED AS TO FUM
DqtaHy signed by
Chrisfine Christine Hufley
�Date 20�25 D7 31
Immu ey 15 53 56-04'00'
Huirl
DATE,
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Sourcewell
Solicitation Number: 0613
CONTRACT'
Thais Contract is between Sourceweil, 202 12th Street Northeast, P.O. Box 219, Staples, MN
5,642" (Sourcewell) and Tarkett USA Inc., 30000 Aurora Road, Solon, OH 4418 (Supplier').
Sourcewell is a State of Minnesota local government unit and service cooperative created
Zander the laws of the State of Minnesota (Minnesota Statutes Section 123A,21) that offers
cooperative procurement solutions to government entities, Participation its open to eligible
federall„ state/province, and municipal governmental entities, higher education, K,-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada..
Sourcewell issued a public solicitation for Flooring Materials with, Related Supplies and Services
from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell"s cooperative purchasing contracts
(Participating Entities).
1, TERM OF CONTRACT
A. EFFECTIVE DATE, This,Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires August 9, 2027, unless it is cancelled
sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions
upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right
to consider additional extensions beyond seven years ais required under exceptional
circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination, of this,Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following. Articles 11 through 14 survive the expiration or cancellation of this,Contract. All
other rights will cease upon expiration or termination of this Contract.,
2. EQUIPMENT, PRODUCTS,OR SERVICE'S
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A. EQUIPMENT, PRODUCTS, OR SERVICES, Supplier wM provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier's product and pricing list. Unless agreed to by the Participating, Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantiail volume is anticipated,
sales and sales volume are not guaranteed,
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and' acre free from defects in design, materials, and' workmanship,
In additioni, Supplier warrants the Equipment, Products, and Services are,suitable for and wil'l
perform in accordance with the ordinary use for which they are intended. Supplier"s dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacture,r,, Any manufacturer's warranty that extends
beyond the expiration of the Suippilier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/CiR RESELLERS, Upon Contract execution and throughout
the Contract team,Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized deaile,rs, distributors, or resellers, relative to the Equipment,
Products, and Services offered under this Contract,which will be incorporaited into this
Contract by reference. It is the Supplier's responsibility to ensure Source�well receives the most
current information,
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Suppher's Proposal.
When providing pricing q,uoites to Participatiing Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition, This means that the quoted cost is for delivered
Equipment, Products, and; Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating (Entity, the total cost associated
with ainy purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
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I ,,%: ,f,„ // ///l, ,) Damaged Equipment and Products may be rejected.
o, '/,
If the damage is not readily apparent at the time of delivery, Supplier must permit the
Equipment and Products to be returned within a reasonable time at no cost to Sourcewwell or its
Participating Entities. Participating Entities reserve the right to inspect the Equipment and
Products at a reasonable time after delivery where circumstances or conditions prevent
effective inspection of the Equipment and Products at the time of delivery. In the event of the
delivery of nonconforming Equipment and Products, the Participating Entity will notify the
Supplier as soon as possibie and the Supplier will replace inonconform,ing Equipment and
Products with conforming Equipment and Products that are acceptaibie to the Participating
Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products than arrive
in a defective or inoperable condition.
Sourcew 0 may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products..
R. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with, valid tax-
exemption certifi cation(s). "+J+w+'hen ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than,those listed in the Contract.
When Supplier determines it wvill offer Not List Pricing, it must be submitted electronicailly to
Sourceww0 in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewvell Price and, Product Change Form as defined
in Article 4 below.
Not List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
ciearly identified as such. Current ordering process and administrative fees apply. Not List.
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcew 0 Price and Product
Change Request Form to the assigned Sourceweh Supplier (development Administrator. This
approved form is available from the assigned Sourcewveli Supplier Development Administrator.
At a minimums the request mush
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* Identify the applicable SourceweH contract number;
* Clearly specify the requested change;
el Provide sufficient detail to justify the requested change;
* Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition,, deletion, price change); and
o Include a complete restatement of pricing documentation in Microsoft Excel with,the
effective date of the modified pricing, or product addition or deletion.The new Pricing
restatement must include alll Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become, an
amendment to,this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING E NTITYREQUIREMENTS
A. PARTICIPATION, Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government,, and other public entities.,
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity"s
authority to access thiis Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws, Any entity accessing benefits of this Contract will be considered a Service
Member of SourceweH during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating, Entity's sole conveniience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source,,
Supplier is responsible for familiarizing its sales and service forces with Sollurcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Solurcewell, Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees may be required to perform wolrkatgovernmelnt-
owned facilities, including schools. Supplier's empioyees and agents must conduct themselves
in a professional manner while on, the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services, under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
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Supplier. Typically, a Participating Entity wilil issue an order directly to Supplier or its authorized
suibsidiairy, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewelli
contract numbe,r,. All Participating Entity orders under this Contract must be issued prior to
expiration or canceHation of this Contract; however, SuppIier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Suppilier or Participating
Entity obligations may extend beyond the term of this Contract,
Supplier's acceptable forms of payment are included in its attached Proposal. Participating
Entities wHI be solely responsible for payment and Sourcewell mill have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CO,NDITIONS/PAR,TICIPATING ADDENDUM,Additional terms and
conditions to a purchase order,or other required transaction documentation, may be
negotiated between a Participating Enitity and Supplier, such as job or industry-specific
requirements, legal requirements (e.g., affirmative action or immigraition statulls requirements),
or specific local policy requirements. Some Participating Entities, may require the use of a
Participating Addendum, the terms of which will be negotiated directly between,the
Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as
applicable. Any negotiated additional terms and conditions must never be less favorable to the
Participating Entity than what is contained in this Contract.
C�, SPECIALIZED SERVICE REQUIREMENTS. in the event that the Participating Entity requires
service or specialized performance requirements not addressed iln this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the,Supplier may enter into a separate, standalone
agreement, apart from thus Contract. Sourcewell, including its agents and employees, wifl not
be made a, party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS, Participating Entities may terminate an order, in, whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial Ilaws or regulations prohibit the purchase or change the
Participating Entity's requirements,
E, GOVERNING LAW AND VENUE, The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
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7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier wi I I assign an Account Representative to
Sourcew0 for this Contract and must provide prompt notice to Sourceweli if that person is
changed. The Accouint Representative, will be, responsible for:
0 Maintenance and management of this Contract;
* Timely response to all Sourcewelll and Participating Entity inquiries; and
* Business reviews to Sourcewefl and Participating Entities, if aippilicable,
B. BUSINESS REVIEWS, Supplier must perform a minimum of one business review with
Sourceweli per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, performance issues, suppiy
issues,, customer issues, and any other necessary information.
S. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY (REPORT. Each calendar quarter, Supplier must provide a
I
contract sales activity, report(Report) to the S�ourcewelI Supplier Development Administrator
assigned to this Contract. Reports are due no later thain 45 days after the end of each, calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e.,, if there are no sales, S,uppiier must submit a report indicating no sales were
made,).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participa:ting Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE, In consideration for the support aind services provided by Sourcewell,
the Supplier will pay ain administrative fee,to Sourcewell on all Products provided to
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Participating Entities. The Administrative Fee must be included in, and not added to, the pricing.
Supplier may not charge Participating Entities more than the contracted price to offset the
Administrative Fee.
The Supplier will submit payment to Sourcewell for a two (2) percent administrative fee
multiplied by the total sales,of all Products purchased by Participating Entities under this
Contract during ea,ch calendar quarter. Labor performed in relation to this Contract shall not be
included in the calculation of total sales for purposes of the Administrative Fee. Payments
should note the Supplier's name and Sourcewell-assigned contract number in the memo; and
must be mauled to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per SourceweWs Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar q,uairter.
If a Participating Entity requires an administrative fee from Supplier, Supplier may offset the
Participating Entity administrative fee from the 2%Administrative Fee Supplier pays to
Souircewell under this Contract. Notwithstanding anything to the contrary, Supplier must pay
Sourcew ell al minimum Administrative Fee of 0,S% on Products provided to Participating
Entities under this Contract regardless of the administrative fee percentage charged by a
Participating Entity.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this,Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation!. in the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due Ino more than 30 days
from the cainc�ellation date,
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Suipplier's Authorized Representative is the person named in the Supplier's Proposal. if
Suippilier's Authorized Representative changes at any time during this,Contract, Supplier must
promptly notify Sourcewell in wrmting.
10.AUDIT, ASSIGNMENT,AMENDMENTS, WAIVER,AND,CONTRACT COMPLETE
A. AUDIT, Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Contract are subject to
examination by S,ourcewell or the Minnesota State Auditor for a minimum of six yeairs from the
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end of this Contract. This clause extends to Participating Entities as, it relates to business
conducted by that Participating Entity under this Contract,
B, ASSIGNMENT, Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS, Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to, such right.Any such waiver must be in writing and signed by the
parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties, No other understanding regarding this Contract, whether written or oral, may be used
to bind either party, For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES, The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses, This Contract does not create a partnership,joint venture, or any other
relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Pairticiplating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of'any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death:to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications. Sourcewlell's
responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12., GOVERNMENT DATA,PRACTICES
Supplier and Sourcewell muist comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
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under this Contract and as it applies to all data created, collected, received, maintained, or
disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. sourcewell grants to,Supplier a royalty-free, worldwide, non-exclusive right and
license to use the trademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Supplier.
b. Supplier grants to Sou�rcewell a royalty-free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
puirpolse of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense,The right and license granted herein includes a limited right
of each party to,grant sublicenses to their respective subsidiaries, distributors, dealers,
resellers, marketing representatives, and agents (collectively'"Permitted Sublicensees") in
advertising and promotional materials for the purpose of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Articie, Each party will be responsible for any breach, of this Article by any of their
respective suiblicensees.
3. Use, Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must comply with removal requests,as to specific uses of its trademarks or
logos,
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's trademarks only in good faith and in a cligriffied manner consistent with
such party's use of the trademarks. Ulpon written notice to the breaching party, the
breaching party has 30 days,of the date of the written, notice to cure the breach or
the license will be terminated,,
4. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublic�enisees, will have 30 days,to remove aill Trademarks from signa:ge,,websites,
and the like bearing the other party's name or logo (excepting Sourcewe'll's pre-printed
catalog of suppliers whiich may be used until the next printing). Supplier must return all
marketing and promotional materials, including sig�nage, provided by Sourcewell, or dispose
of it aiccording to Sourcewell's written directions.
B. PUBLICITY, Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives, Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, aind similar public notices
prepared by or for the Supplier individually orjointly with, others, or any subcontractors, with
respect to the program, publications, or services providedi resulting from this Contract.
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C, MARKETING.Any direct advertising, marketing, or offers with Participating Entities miust be
approved' by Souircewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not cilaim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract, Venue,
For all legal proceedings arising out of this Contract, or its, breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in, Fergus li Minnesota,
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or othier conditions that are beyond that party's reasonable control, A party defaulting under
this provision must provide the other party prompt written notice of the default,
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision,, if the remainder of this Contract is capable of being performed, it wifl not be affected
by such, determination or finding and must be,fully performed.
17. PERFORMANCE, DEFAULT,AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contraict issues as follows:
1. Notification. The parties must promptly notify each, other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevaint impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or,Supplier may escalate the resolution of the issue to a higher
level of management.The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending, Notwithstanding the existence of a dispute,the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
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work, the Supplier will bear any additional costs incurred by Sourcewefl and/or its
Partic�pating Entities ais a result of such failure to proceed.
B. DEFAULT AND REMEDIES, Either of the following coinistitutes cause to declare this Contract,
or any Participating Entity order under thiis Contract, in default:
1. Nonperformance of contractual requirements, or
2, A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or ainy portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of M' innesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1,, Workers'Compensation and Employer"s Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$50o,000 each accident for bodfly injury by accident
$5,001,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, w,ith coverage on ain occurrence baisis, and: must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CGO001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and piroplerty damage,
independent contractors, products-completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. AIL required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Knimurn Limits:
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$1,000�,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,00'O aggregate for products liability-completed operations
$2,000,000 general aggregate
3, Commercial Automobile Liability insurance, During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non-owned autornobiles
in hmits of liability not less than indicated below.The coverage must be subject to termis
no less broad than lS,O Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivailent,
Minimum Limits,:
,$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this,Contract, Sluppher,will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial AutomobHe.
Minimum, Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of thiis Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be, endorsed on another form of liability coverage or written on a standaloine
policy. The insurance must cover claims which may arise from failure of Supplier's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data— including but not limited to, conficlential or private
information,transmission of a computer virus, or denial of service.
Minimum limits:
$2,,000,000 per occurrence
$2,000,0'00 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
SourceweH to immediately terminate this Contract for default,
B. CERTIFICATES OF INSURANCE. Prior to commencing under this, Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this,
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
SourcewelI, 2012 12th Street Northeast, P.O. Box 219', Staiples, MN 56479 or sent to the
SourceweH Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a, person, authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sou,rcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves, Supplier of its; duties and responsibilities in
this Contract.
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C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourceweli and its Participating Entities, including
-their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any,other valid, applicable, and collectible
insurance or self-Insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive suibrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this, Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by iaw, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liablility policy(ies), or self-insuired retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this,
Contract must comply fully with, applicable federal laws and regulations, and with the laws in
the staite,s and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, andl local licenses, bonds, and permits, required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in, bankruptcy or that it hats previously disclosed in
writing certain information to Souircewell related to bankruptcy actions, If at any time during
this Contract Supplier declares bainkruptcy, Supplier must immediately notify Souircewell in
writing.
Supiplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Mlnnesota; the United States federal government or the Canadian
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government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been, convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS,OR OTHER AWARDS
Participating Entities,that use United States federal grant or FERIA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administraitive Requirements, Cost Principles and Audit
Requirements,for Federal Awards, 2 C,F.R. § 200. Participating Entities may have additional
requirements based on specific funding source,terms or condlitions,, Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Suppheir's Equipment,
Products, or Services with United States federal funds.
A, EQUAL EMPLOYMENT OPPORTUNITY, Except as otherwise provided! under 41 C.F.R. § 60, all
contracts that meet the definition of""federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the, equal opportunity clause provided under 41 C.F.R,, §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R, §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amendinig
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F,R. § 60, "Office of Federal Contract Compliance, (Programs, Equal
Employment Opportunity, Department of Labor." The equal opportuinity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, ASAMENIDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of$2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C, §
3141-3144, and 3146-3148) as supp4emented by Department of Labor regulationis (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to, Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than, the prevailing wages specified in a wage
determination made by the Secretary of Labor. In, addition, contractors must be required to pay
wages not less than once a week. The neon-federal entity must place a copy of the current
prevafling wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal award,inig agency. The contracts must ailso include a provision for compliance with
the Copeland "Anti-Kickback"" Act(40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, ""Contractors and Subcontractors,on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
Rev.3/2022 14
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each contractor or subirecipient must be prohibited from inducing, Iby any means, any person
employed in,the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled.The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT(401 U.S,C, § 3701-3708,). Where
applicable, all contracts awarded by the non-federal entity in excess of$1010,000 that involve
the employment of mechanics or iaborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as, supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.SC. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours, Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week, The requirements of 40 U.S.C, § 3704 are applicable to co,nstruct�ion,
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials,or articles ordinarily available on the
open market, or contracts for transportation air transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this, procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. if the federal award
meets the definition of "funding agreement"' under 37 C,F.R. §4012(a) and the recipient or
subrecipient wishes to enter into a contract withi a small business firm or nonprofit orgainization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research, work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued: by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT(331 U.S.C,, § 12S1-1387). Contracts,and subgrants,of amounts in excess of$1S0,000 require
the non-federal award to agree to comply with all applicable standard,s, orders or reguIations
issued pursuant to the Clean Air Act (42 U.S.C. § 740,1- 7671q) and the Federal Water Pollution
Control Act as amended (33 U..S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
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F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 126891). A conitraict award
(see 2 C,F,R, § 180.220) must not be made to parties listed on the government wide exclus,ions,
in the System for Award Management(SAM), in accordance,with the OMB guidelines at 2 C,F.R.
§180 that implement Executive Orders 12549 (3 C.F,R. § 1986,Comp., pi. 189) and 12689 (3
C,FmR. § 1989 Comp,, p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as weli as parties declared
ineligible under statutory or regulatory authority other than Executive Order 1,2549, Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, cleciared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI,-LOBBYING AMENDMENT,AS AMENDED (31 U.S,C. § 1352)1. Suppliers must file
any required certifications. Suppliers must not have used -federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or empiloye,e of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures,are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31
U,S,C, § 1352).
H. RECORD RETENTION REQUIREMENTS, To the extent applicable, Supplier must comply with
the record retention requiirements detailed in;, 2 C.F.R. § 200.333. The Supplier further certifies,
that it will retain all records as required by 2 C.Fd,R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or,annuial financial
reports, as applicabie, and all other pending matters are closed.
1, ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies, relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act,
JI„ BUY AMIERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all appiicaWe provisions,of the Buy American Act, Purchases made in accordance with the
Buy American Act must foilow the applicable procurement rules calling for free and open
competition.
K, ACCESS TO RECORDS (2 C,F.R. § 200.336). Supplier agrees,that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Suppher's discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions, The
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right also includes timely and reasonable access to Suppliers personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity thait is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as,amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency(EPA) at 40 C.F,R, § 247 that contain the
highest percentage of recovered materials piracticaibie, consistent with maintaining a
satisfactory level of competftion,where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired, during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guiidelinies,,
M. FEDERAL SEAL(S), LOGOS,AND FLAGS.The Supplier cannot use the seal:(s), logos, crests, or
reproductions of flags or likenesses of Federail agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is, not a party to
this Contract or any purchase by a Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user,
0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS.The
Contractor acknowledges that 31 U.&C. 38 (Admini'straitive Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any
federal debt. Examples of reIevaint debt include delinquent payroll and other taixes, audit
disallowance, and benefit overpayments,
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
SourceweH, aind Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest(as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
informatbn as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224, The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
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S. PROHIBITION ON CERTAIN TELECOMMUNICATiONSANDVIDEO SURVEILLANCE SERVICES OR
EQUIPMENT, To the extent applicable, Suppifier certifies that during,the term of this Contract it
will comply with applicable requirements of 2 C�,F,R, § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS, To the extent applicable,Supplier certifies
that during the term of this Contract will comply with applicable reqiuilrements of 2 C,F�R, §
2001322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with: or without cause, upon 60
days' written notice to the other party. However, Sourcewell may caincel this Contract
immediately upon, discovery of a material defect in any certification made in Supplier's
Proposal, Cancellation of this Contract does not relieve either party of financial, prodluct, or
service obligations incurred or accrued prior to cancellation.
SourcewelI Tarkett USA Inc.
Dacu&qned tarp: DO'u Spgined by
By: By: 13D71
Jeremy Schwartz Rusty Joyce
Title: Chief Procurement Officer Title: President-Commercial
8/10/2023 1 3:24 PM CDT /10/2023 II 12:40 PM PDT
Date: Datea
Approved:
Oocug�gned by:
By: 7 a 90 Ek,d,4 5,11
Chad Coaue,tte
Title: Executive Director/CEO
8/11/2023 1 8:04 AM CDT
Date�
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RFP 061323 Flooring Materials, with Related Supplies and
Services
Vendor Details
Company Name: Tarkett USA Inc.
30000 Aurora Rd
Address:
Sol en,Georgia 44139
Contact: John Suimlin
Email: John,Surnfin@tarkett.com
Phone: 706-281-2791
Fa)c 706-259-2657
HST#: 63-1185575
Submission Details
Created On Tuesday Aphi 25,2023 08:06:51
Submitted On: Tuesday June 13,2023 1226:11
Submitted By: John Sumlin
Email: John.Suirnhn@tarkett,com
Transaction k 743e79e7-dff6-459e-805e-cOa59b52afef
Submr tter's IP Address: 104129,207M
Bid Number: RFP 061323 Vendor Name: Tarkett USA Inc,
Doc,,u%ign Envelope 0 BCE r,4,1'26-6FAC-46DI-9053-DBOB9Bl2BOC8
Specifications
Table 1: Proposer Identity&Authorized Representatives
General Instructions(applies to all Tables)Sourceweii prefers a brief but thorough response to each question, Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond"N/A"if the
question does not apply to you(preferably with an explanation),
L In*
ART
I Proposer Legal Name (one legal entity only),: Tarkett USA inc.
�(In the event of award, will execute the
resulting contract as "Supplier"")
ii
2 Identify all subsidiary entities of thie Prdpos;r" Johnsoraite fry Tarlite
whose equipment, products, or services are
included in the Proposal.
3 Identify all applicable assumed names or OB,A Tarkett,, Johnsonite, f.k.a Tandus Centive
names of the Proposer or proposers
subsidiaries in Line I or Line 2 above
4 Provide your CAGE oode or Unique Entity QJQCMQY6HIRF5
I�Identfier (SAM)-
d
5 Proposer Physical Address: 30000 Aurora Road
Solon ON 44139
6 'Proposer welbsite address (or addresses): www.torkaft.com
7 Proposers Authorized Representative (name, Rusty Joyce, President-Cornmercial
title, address, email address & phone,) (The 30000 Aurora Road, Solon OH 44139
,representative must have authority to sign Rusty.Joyce@tarkett.com
the "Proposer's Assurance of Compliance" on 706-281-2730
beha,llf of the Proposer and, in the event of
award, will be expected to execute the
resulting contract):
Proposer's primary contact for this proposall John Surrilln, VP Strategic Accounts" Education
Fel_Iname, We, address, email address & phone): 3010,00 Aurora Road, Solon ON 44139
john,surnitn@WrketLoorn
404431-2131
9 P'roposees other contacts for this proposal, if Janine Collins, Sr, Contract Sages Support Speciahst
any (name, title, address, email address & 1735 Cleveland Hwy, Dalton GA 30721,
phone): jaryiie.00llins@tarkett.com
..................................................... —------
Table 2A: Depth and Breadth of Offered Equipment Products and Services
Iteart i
110 Provide a detailed description of the The, Tarkett family has grown strategically through the years to provide the industry's
products, and services that you are offering most comprehensive portfolio of sustainable flooring solutions, Service solutions
in your proposal including cuffing-edge design and technologies from Johnsonite and formerly Tandus
Cantiva. All the, same great flooring and accessories you've trusted for years, now
offered within the Tarkett Solution SPECtrumTm.
Modular Carpet Tiles & Planks 24x24, 18x36, 9x36 sizes PVC Free + Cushion
�Backed Options EthosS Modular Backing with Omni-Coat Technologyllw PVC Free,
Silver C 2C, eliminates pH, RH and MVER testing, Flex-Aire*"' Cushion Modular the
only 1010% recyclab$e sustainable cushion in the industry. Acoustic enhancements„
"Comfort underfoot; Extended Performance„ Ergonomic + Cost Saving benefits, e.g.,
Sit-to-Stand Desking Solution
I Powerbond@ A 60" W rolled good carpet, standard with an attached, dosed-cell
cushion and is closed loop recyclable. This patented process fuses our proprietary
(cushion backing to a carpet face, creating unparalleled performance and! design
capatillities. PowerbondO has proven performance for over 50 years in extreme
heavy traffic areas such as airports, sta6ums, educational and healthcare factlifies.
Provided no free liquids are present, no moisture vapor emission rate iMI'VER) or
Bid Number: RFld 061323 Vendor Name: Tarkett USA Inc.
DocuSign Envelope Ifs BDIEC412,6- A 46C71- J :-C6BOB91 3 t O 9
relative humidity (Rti) testing is needed, reducing install costs and time Powerbond
is impermeable to moisture; welded seams create wail-to-wall moisture barrier.
Broadloom Tarkett manufactures award-winning designed broadloom and a reputation
for superior quality, Our tufted broadloom epitomizes sophisticated) design and work
in tandem with all Tarkeff soft and hard surface platforms offering solutions for
Workplace, Senior Living„ Healthcare, Hospitality and Education, Multiple backings
support performance„ budget and acoustic requirements.
Woven Tarkett's wovens represent the ultimate in luxury and performance, Drawing
on weaving techniques handed down through centuries, our design team„s
contemporary approach to woven broadloom otters an elegant„ high end aesthetic in
a vast range, of designs and colorways for the fractional luxury component in any
commercial environment.
Luxury Vinyl Tulles & Planks (LVT) Tarkett LVT offers a wide range of sizes„ shapes,
textures and patterns designed to withstands heavy traffic, with extra resistance to
(scuffs, scratches and stains. Our patented Techtonic'm advanced polyurethane
technology its a massive shift forward in performance for hard .surface doors..
Techtonic offers 40% better scratch resistance, 1 % better abrasion resistance and
50+ million square feet delivered without a claim for scratch, scuff, abrasion or
performance, amazing!'
Even Plane LVT, a, non-woven fiberglass layer resists indentation, and absorbs the
sound of nearby foot traffic 34% better than building code requires, helping create
quieter, more productive workspaces Install Even plane alongside carpet tide-
without transition strips— for additional comfort and delineation of space With, a 32-
mail wear layer and state-of-the-art TechtonicOD protection, Even Plane raises the
grade on performance, while keeping your feet on even ground,
Adaptt LVT with SureSetIm technology is designed to drastically reduce the time
and expense of your next floor installation. A unique sculpted wave backing system
allows air and moisture in the subffoor to breathe, Pressuire-sensitive adhesive is pre-!
applied in the factory, so no glue is required on site. Tiles and planks stay in place, �
yet can also be repositioned when necessary, making installation quick„ easy and
flexible.
Vinyl Sheet and Tile Tarkett Vinyl flooring combines a broad portfolio of patterns
and colorways with high performance for schools., hospitals and other high traffic
areas. From heterogeneous sheet composed of several layers, including a printed
sheet for limitless design possibilities, to homogeneous sheet and file with a through
pattern, Tarkett"s portfolio is high performing and low emitting„ contmbuting to a safe
and healthy indoor environment.
Linoleum One of the most natural and sustainable flooring solutions on the market,
Tarkett linoleum has been appreciated for its natural beauty, comfort and durability
for over 150 years. Our linoleum is made from 94% natural raw materials ((linseed
oil, wood and cork Maur, and resins) and is treated with our unique 01surface
protection for durability„ easy cleaning and cost- effective mannteriance. Tarkett
lindeumi is the world's first to be certified Cradle to Cradle.
Rubber Flooring Tarkett rubber flooring offers the largest collection of colors, patterns
,and textures in the industry. Naturally slip resistant, shock absorbing and underfoot
comfort„ Tarkett Rubber flooring is perfect for environments that require high
performance, durability and acoustic enhancement. Tarketl Rubber has endless
custom capabilities, perfect for branding and way finding,
Composition Tile Composition tiles provide economic value and a multitude of
patterns, colorways and quality options to optimize performance across a number of
high traffic installation areas. Composite tiles are band et friendly and withstand
g p g y
heavy foot and roiling traffic. Low-emitting„ composile tile contribute to the safety and
heallth of every space.
Static Dissipative Vinyl Sheet and Tile Tarkett is a global leader in .static dissipative
and static conductive flooring solutions engineered to keep sensitive environments
such computer rooms, data centers, laboratories, clean rooms and ESD-sensitive
areas in hospitals and the electronics and equipment they house safe. Our SDT
oiiutions cover a range of product categories designed to coordinate with colorways
and products with in the Tarkett Solution SPECtr umTm
Sports l Multi Function Flooring From multi-use gym flooring to competitive
basketball courts and yoga studios, sports surfaces need to be adapted to different
activities and levels of competition, With every sports flooring solution, we provide
the knowledge and expertise to make each project a success,.
Spec4ty Applications There are often special spaces within a commercial
Bid (ember: RFP 061323Vendor Name: Tarkett USA Mc.
DocuSign Envelope ID BDE 4126-6FAC-4 Dl-905 -G71 Q B11 BOC8
environment that need unique flooring solutions to opfimize performance or contribute
to safety. Tarkett offers soYutions for Acoustics OEnhanced slip resistance N
Resistance to oil and grease J Electncai resistance and static dossipationQ Safe
egress I Tarkett°s ponfoNo of specialty flooring coordinates with all Tarkett products,
°w"w"ali Base That detail between the waif and the floor that brings the whole space
together. Our portfolio crf options is the strongest In the industry. Tarkett coffers more
profiles, colors and finishes to compliment your interior space than any other flooring
manufacturer. Our wall base product lines are designed to perform, contribute to
safety and reduce anstali schedules. If an archilectural/wood detail is desired Tarkeft
Miblwork@ is a perfect solution, eliminating variable fabrication costs and assuring
reduced maintenance costs. Millwork@ Masquerade offers endless custom
capabii'ities to match, finishes or unique, branded design.
Stairwell Management Proper stairwell management minimizes risk by lbalancing
safety and performance„ Ieading to a measurable long- terra return., Our integrated
stairwell management system includes rubber and vinyl treads„ nosing and
accessories that enhance the flow of a space, aiiow'fng people to move safety and
comfortably. Avaitab4e un a broad array of profiles, textures, patterns and colors to
compliment interior finishes and architectural details.
Finishing accessories In higti peirformance envIrorrroents, every element works
together to create synergy, Interior designs imust meet the recommendations of the
Americans with Disabilities Act (ADA). To help„ we offer an entire family of finishing
accessories that will comply with regulations while complementing the existing finish
elements.
installations accessories From Tarkett TAPE"" for floating„ configurable modular
carpet fnstailations to RoilSmart"", an easy-to-apply L"wT adhesive that facilitates
fester installation, we measure the total cost of installaton and ownership and to
improve productiwl!ty and reduce cost.
Turnkey Installation Services SourceOne& Services channels all the intricate details
of flooring management and instaliation to professional partners for a complete
tuirnkey solution,. Source One handles the complexities of flooring trans-formations,
from inception through completion, including estimating services, proposals and order
entry„ Single purchase and contact point, Product design and manufacturing Flexible,
preferred flooring procurement, furniture lift, delivery and installation, existing flooring
recycling, maintenance training, long-term onsite support, ImaginationsIm Custom
Design Logo and inset (Floor (Program
We have attached a product brochure as well, or you can access via: hftps1/tarkett-
my,sharepoint.com/b,ipfJohn sumlan/ESBUx 5aaTBf'HsKw7TsMlwrABwY PvTgeBp g
t;3JM Rw7e=bORzitc pom
11 t What levels of (material only, turrikey, Tamkett is proposing:
other;) are (being proposed!? Watedal only orders
*Turnkey installation Services through Tarkett Source One Department
*Flooring Contractor supported sales
*Floor Care Maintenance Services provide by Solids Care
t 2 Does the response include installation Yes
services?
13� if the answer to Line #12 above is Yes, We support a diverse and highly qualified network of flooring, contractors including TMw�
describe in detail the following elements MWBE designations to Ihetp with participating agency needs for MIWBB 50 sick
(Limes 14.16) of installation services. !,dollars and kacal business investment, Tarkett also created the first manufacturer lead',
installation services group in the 'industry,. Blockbuster Video came to us In late
1!980s seeking a rnuffi•site solution that allowed them to use our Powerbond 6"
carpel product with 111n tallation services with one point of contact, combined material
and Gabor warranties, and multi-site project management Our Source One services
was them created and has n, substantially. The, industry has foilowed, and roost
mayor mitts now offer a *Source One" (like tumrkey service solution,
14 flow does the Participating Entity seiect an Tarkett supports the participating agencies willingness and desire to support any of
installer"?' our install options cowered un our answer to question. 13. If a preferred dealer is not
currently "approved" Tarkett can evaluate and add dealers to our network to support
participating agencies.
Bid number: R P 061323 Vendor name; Tarkett USA inc.
DocuSlign Envelope JD:BDEC4126-6FAC-46Dl-9053-DBOB9B12B9C8
15 li does Proposer ensure, installers are Tarkett has an approved list of flooring contractors .across the US which is an
trained, experienced, and fully licensed within lattachment, We do business with these installers and maintenance providers on a
jurisdictions where work is performed? regular basis across ail our segments (Workplace, Health Care, Hospitality, (Retail,
EIDIGOV and more). This relationship over decades has built the best network of
independent flooding, contractors in, our industry. We provide ongoing: training and
issue them credit to buy our materials, which is updated yearly, We also offer
Tarkeft turnkey services under the Source One Department Source One has
worked with most of our Installation Partners for many years. When we do bring on
a new partner, we vet their experience with all types of products; we also have one
of our extensively trained Field Installation Coordinators on site for the new partnees
first job with us. This allows us to personally confirm they are performing up to our
expectations, provide on-site training, or answer any questions. When the
Participating Entity, is contracting directly with Tarkeft, for the materials and;
installation, we maintain up to date licensing for all U.S. States as required, J
...................................
16 Does Proposer have a standard installation Yes All of Source One's lnstallation Partners are required to sign a Sub-Contractors
agreement it will require Participating Entities Agreement, a copy is provided in the upload section,
to use? if so, please upload a copy with
response.
Table 213: Depth and Breadth of Offered Equipment products and Services
Indicate below if the listed types of products or services are offered within your proposal. Provide additional comments in the text box
provided,as necessary,
FAcit-oory or""'tipo �Oftftd [COMMe"' Its,
17 Resident r Yes
r No
14--zer,amic Tir Yes, Ceramic options will be made available
:r No on a case-by-case basis as a Furnish
and Install (M) allowance alkmdrVi
flooring contractors and Source One to
provide these materials to satisfy a
project that includes Tarkett manufactured
materials. This service all
convenience and one stop shopping for
Sourcei participating agencies. This is
available on our current So elloffer
and has proven to be, an asset to the
participating agencies. Flooring projects
have many variables, our loft is best in
class at creating a program that can be
adapted to these variety of needs better
than any supplier in the industry.
19 'Porcelaiin The a Yes Poirceiiain Tole options willl be made
r No available on, a case-by-case basis as a
Fumish and Install (F&I) allowance
allowing flooring contractors and Source
:One to provide these materials to satisfy
a project that includes Tarkett
manufactured materials. This service
a0ows convenience and' one :stop
shopping for Sourcewell participating
agencies. This is available on our current
Sourcewell offer and has proven to be
,an asset to the participating agencies,
Flooding projects have many variables,
our offer is best in class at creating a
program that can be adapted to these
variety of needs better than any supplier
in the industry,
20 Wood r Yes
No
21 Hardwood ~ Yes
No
,22 laminate r Yes
r No
23 Rubber r Yes
r No
Bid Number: RFP 061323 Vendor Name, Tarkett USA Inc.
DocuSign Envelope ID:BDEC4126-6FAC�-46Dl-9053-DBOB9812BOC8
24 Vinyl r Yes
r No
25 Bmadlloom a yes
r No
26 Carpet Tile a Yes
r No
...............
27 Epoxy r Yes Epoxy options will be made available on
r No a case-by-case basis as a Fumish and
:Install (M) allowance allowing rooting
contractors and Source One to provide
these materials to satisfy a project that
includes Tarkett manufactured materials.
This service allows convenience and one
stop shopping for SourceweR participating
agencies. This is available on our current
Sourcewelil offer and, has proven to be
an asset to the participating:, agencies.
Flooring projects have many variables,
our offer is best in class at creating a
program that can be adapted to these
variety of needs better than any supplier
in the industry.
28 Flooring hytxids r Yes
r No
29 IFloor mats r yes
a No
1310 Rugs r Yes
r Nlo
31 Supplies related to the removal, r- Yes,
installabon, maintenance, restoratkin, and r No
cleaning of flooring materials
complementary to the offering above
(Lines #17 - 30)
32 Services related to the removal (including r Yes Yes - Taricett ReStart program—offers.
—
lake back and recycling), Installation, r No recycling and landfill diversion,
maintenance, restoration, and cleaning of
Rooting materials complementary to the It is highly important to iriclude ftoor care
offering aibove (Lines #17 - 30) Into a 'Rooting project and a foormg
contract. 4propriate flociroare ensures
that the floor matehals are property
maintalned for long term ap rance!
ratention , "'Thus offer does not Inc
custodial care, which is the! daffy
responsibillfty to remove dirt and trash
from a space. We have oudined specific
maintenance requirements and
procedures, including cleaning schedulles,
product recommendations:, and any
necessary repairs or replacements. This
not only helps prolong Me Iffe of the
Rooting, but also helps protect the
investment, made in the ftooring material
Table 3: Pricing Offered
tlino Ofto"d to IN(a Pmpo$W w.,
no
33 c,better than the Proposer typically offers to GPOs,cooperative procurement organizations,or state purchasing
departments.
T'able 4: Pricing and Delivery
Provide detailed pricing information in the cluestiGns that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an,awarded Contract as described in the RFP,the template Contract, and the Sourcewell Price and Product
Change Request Form.
.........................................--- ..........
Bid Number: RFP 061323 Vendor Name: Tarkett USA lnc.
LocuSign Envelope ID:BDEC4126-6FAC-46L11.9053-DBOB9Bt2 O 8
Line; QuIllistion
34 Describe your pricing model (e.g., line-item discounts or Tarkett's pricing model is a line item discount off the market list
product-category discounts). Provide detailed pricing data price. The discounts range varies by product line with the greatest
(including standard or list pricing and the Sourcewell discounts offered on product solutions in greatest demand. Our
discounted price) on all of the items that you want product catalog shows the product/style name, list price, discount off
Sourcewell to consider as part of your RFP response. If list and member price per unit, Pricing is structured to
applicable, provide a SKU for each ltem in your proposal. accommodate the smallest need (i.e, one carton) up to large
Lipload your pricing materials (if applicable) in the renovation projects. Tarkett will treat each project independently and
document upload section of your response. consider market conditions„ volume, project scope to offer best
value pricing on every job. We are a quality material manufacturer
�that specializes in suppling commercial grade materials. We are
ideally suited for the (participating agency members at Sourcewell.
Our labor price list offer an extensive selection of services. To
cover all areas with varying economic trends, we provide a Not-to-
Exceed Price for each service in a format including 7 specific
regions of the U.S. (identified by states included in each). This
price list will allow an entity to budget a project, knowing it will not
exceed the price in their region. The labor schedule allows for
standard rates as well as prevailing wage.
35 if Proposer is including installation services within its Our extensive list of services allows our, approved flooring
proposal, please describe how installation services will be contractors and our in house installation group (Source fine) to
priced, including applicable labor rates that may apply. Howe break any project dowry item by iitem for a cormprehensive proposal
will Proposer address any prevailing wage rectuirements of showing products and installation. Our Labor Price List includes
Participating Entities? Prevailing Wage pricing for every service in every region Sou ell
Serves., Our, approved flooring contractors and Source One
installation Partners are highly trained managing this type of project.
36 Quantify the priding discount represented by the pricing Tarkett is providing a discount oft list pricing. Percentage discounts
proposal in this response. For example, if the pricing in vary depending on product platform with the greatest discount
your response represents a percentage discount from offered for the most popular styles members use.
MSRP or list, state the percentage or percentage range.
Modular Tile: 28 to 52%
Powerbond: 29 to 57%
Luxury Vinyl Tile: 27 to 51%
Resilient (including but not limited to sheet vinyl, rubber, wall base):
20%
Broadloom/Wovem 23 to 49%
37 describe any quantity or volume discounts or, rebate Tarkett`s pricing is a not to exceed per line item„ further discounts
programs that you offer. can be offered to members based on order quaniity„ job loca ion
and other market factors that will otter further savings.,
38 Propose a method of facilitating "sourced' products or Tarkett has the most comprehensive commercial flooring product line
related services, which may be referred to as "open in the industry, for the few materials we do not make we, use a
market" items or ""nonstandard options". For example, you furnish and install allowance. Th+is permits a participating agency
may supply such items "at cost" or "at cost plus a member to complete a flooring project with materials we may not
percentage," or you may supply a quote for each such manufacturer but are needed to complete the project, We do not
request. include every flooring option„ but a majority of what a participating
agency member needs to comipiete a flooring project are included.
39 Identify any element of the total cost of acquisition that is We have made every effort to include all cost associated with a
NOT included in the pricing submitted with your response, commercial flooring project. In some cases, orders may be subject
This includes all additional charges associated with a to a roll cut charge or a lift gate charge. Pricing does not include
purchase that are not directly identified as freight or the California AB2398 Carpet Stewardship Assessment Pee or
shipping charges, For example, list costs for items like pre- taxes and will be add should it be applicable.
delivery inspection, installation„ set up„ mandatory training„ For Source One Turnkey service proposals we will include all
or initial inspection, Identify any parities that impose such services necessary for a project based on a site visit performed by
costs and their relationship to the Proposer. our Installer. We work diligently to avoid any need for Change
Carders, although they sometimes come up unexpectedly during a.
project (far example: upon Removal of existing floorcovering, a need,
for extensive Floor Prep may be identified due to a problem that
was not originally visible). Each proposal will also include a list of
exclusions for the customers convenience. The customer will see a
full cost of each project on their proposal, including freight„ sales
tax, and even the California Assessment Fee for jobs in that state.
40 If freight, delivery, or shipping is an additional cost to the Tarkett USA Inc. uses independent„ third-party, freight carriers to
Sourcewell participating entity, describe in detail the deliver its products. Product pricing does not include freight and will
complete freight, shipping„ and delivery program. be prepaid' and added as a separate mine item on the invoice.
41 Specifically describe freight, shipping, and delivery terms or 'Tarkett USA Inc. uses independent, third-party, freight carriers to
programs available for Alaska, Hawu"aiii, Canada, or any deliver its products. Product pricing does not include freight and will
offshore delivery, be prepaid and added as a, separate line item on the invoice.
Bid (lumber; RFP 061323 Vendor blame; Tarkett USA Inc.
ftocuSign Envelope ID BDEC4128-8 AC-48p1-8o53MCBQB9Bl2BOC8
42 Describe any unique distribution and/or delivery methods or The approved dealer partners servicing Sourceweil members and
options offered in your proposal. their local markets have access to Tarkett and Johnsonite resilient
inventory maintained by over 275 Tarkeft distribution partners across
the country, in addition to the stack at Tarkett warehouses, This
supports faster delivery for many products and reduces lead times.
Tarkeft distributors receive shipments at least weekly to replenish
stocked items as well as those needed on a project basis.
This distribution network offers End Users some freight casts
savings due to scheduled pool truck delvers that create economies
by pooling shipments anid maximizing freight discounts. Tarkett has
perfected this delivery system.
'Table am Payment Terms and Financing Options
Lirt+r� ;�ati�t Bof� *
43 DeSGdbe your payment terms and accepted) payment Tarkett accepts the payment methods below:
methods, Wire
ACH
Mailed Checks
OnYine payments via Bili Trust - Customers can pay here with
a credit card or directly from, their bank account for no additionai
fee. This option does require members to register for a no cost
Bull Trust. account.
There are no service fees for any payments, however, there is a
M m $25,000,00 limit on payments by credit card.
44 Describe edio y leasing vernmental financing entities. entities
s available for use TTdrkett does, not f er any leasing or financing options to educational
45 Describe any standard transaction documents that you We have uploaded our standard terms in the document section.
propose to use in connection with an awarded contract The document further defines area like:
(order forms, terms and conditions„ service level Winimurn Order requirements
agreements, etc.). Upload a sample of each (as *averages
applicable) in the document upload section of your *Custom Products
response. *Asbestos Abatement
*Fioor Preparation
*Labor Exclusions
*Lead times
*Peturm/Cancellations
48 Do you accept the P-card procurement and payment P Cards are accepted via online Bill Trust. This option does
process? if sox is there any additional cost to Sourceweli require members to register for a no cost Bill Trust account. There
participating entities for using this process? is no addi8onat service fee to pay with this option,
Bid dumber:: F FP 061323 Vendor Name: Tarkett USA Inc.
DocuS gn Envelope 1011 BDEC412 -61 AC-46DI-905,3-DBOB Bl2BOC8
Table 6:,Audit and Administrative Fee
Line
tie Queslilers Responsok
47 Specifically describe any self-audit process or program that you, Tarkett has a dedicated Alliance Number that is used in
plan to employ to venfy compliance with your proposed Contract tracking all sales to Sourceweil members. We communicate
with Sourcewell. This process includes ensuring that Sourcewell this number to members and dealer partners and it ensures
participating entities obtain the proper pricing„ that the Vendor that not only proper pricing is given to members but also
reports ail sales under the Contract each quarter, and that the tracks all sales for reporting and payment of the CAF fee.
Vendor remits the proper administrative fee 'to Sourcewell, Provide
sufficient detail to support your ati lity to report quarterly sales to Tarkeff's local account representatives wall aiso randomly
cuurcewelll as described in the Contract template, audit the installing contractors that buy flooring and provide
service to the Sourcewell member to ensure contract
compliance and understanding.
The Sourcewell member must make it clear that they have
the "desire and ability' to use the agreement on their
_ Purchase Order and other order communications.
148 tf you are awarded a contract, provide a few examples of Internal Tarkellt will review.quarterly sates figures to assess our Wm
metrics that will be tracked to measure whether you are having success with the contract. We will review ouiders randomly to
success with the contract; ensure that proposals are compliant with our contract. We
continue to Improve and refine our go to market strategy
based on our successes and failures.
4 .... ... 'identify a proposed administrative fee that you will pay to Tarkett USA inc, will offer Sourcewell a 2% contract
Sourcewell for tacilifating, managing, and promoting the Sourceweill administrative fee )CAF piayabNe on net agreement
Contract in the event that you are awarded a Contract. This fee sales of manufactured product adjusted by credits. The
is typically calculated as a percentage of Vendor's sales under the Ilabor portion of this agreement performed by our
Contract or as a per-unit fee; it is not a line-item addition to the dealers or Source One will not qualify for the fee.
Member's cast of goods. (See the RFP end template Contract for Participating Entities (l.e.„ States or other participating
additional details.) agencies) that sign a participatiing, addendum to the Tarkett
Sourcewell contract may demand their own aciministrative fee
from Tarkett in addition to the SourceweNl CAE'. in the event
that a participating entity demands a CAF from Tarkett,
Tarkett will pay a maximum of 2% in CAF total between
Sourcewell and the participating entity.
Table T: Company Information and Financial Strength
? e "
5.0 Provide a brief history of your company„ Tarkett's leadership position in, the flooring industry" is the result of 140 years of
including your company's, core values, experience, and builds on the talent„ values and commitment of generations of
business philosophy, and industry longevity entrepreneurs. Tarkett, originally known as Ali°ibert & Sommer, our hermitage of
related to the requested equipment, products performance and innovation began in Paris in the late 11300s. Through our
or services. acquisitions of Jlohnsonite, Tandus Centilva and Lexmark, we've brought a complete
portfolio under the Tarkett name that meets the needs of any market segment,
including Hospitality, Workplace, Education, Government, Healthcare, Retail Multi-
Famlly and Residential. With Tarkett, you can easily select a flooring platform for the
specific needs of every space---and design with materials that don't just look
beautiful, but function well. Our full palette of coioirs, patterns and textures is
coordinated to work together visually across platforms, Netting you easily carry a
design aesthetic throughout an entire floorplan..
While our methods have evolved, our process soil begins with careful consideration
of the goals held by those who dive, work, and play on our surfaces each day.
Taken together„ we call our mixture of craft, science, and purpose Tarkeft Human-
Conscious QesignSM, And it drives everything we do,
Tarkett Human-Conscious Design is our commitment to stand with present and future
generations. To create flooring and sports surfaces that are good for peopole and for
the planet., And to do it every day by:
1) Designing from a deep human understanding
2) Providing conscious choices for people and planet
3) Remaining with you, every step of the way
Enid Number: RFP 061132 Vendor Name:Tarkett USA Inc.
DocuiSigin Envelope ID:BDEC4126-6FAC-4601-9053-DBOB9Bl2BOC8
1511 What are your comparty's expectations in the Should Tarkeft be re-awarded we expect to continue to maintain the high level of
event of an award? service and thought leadership we currently provide Sourcewell and Sou II
participating agencles, We also expect to continue to collaborate with Sourciewell for
marketing and trade shows as well as attend Sourcewell events like Souirceweff
University and H2O Supplier Forum. Continuing these will further grow our
partnership and WO enhance the participating agencies experience using Sour ell
and Tarkett
Tarkeft has continued to work with and collaborate with the Sourcewell commodity,
managers and administrative staff. We have a history of consistent timely
communication and cooperation building a strong relationship with Sourcewell and
your participating agencies,
These are 3 examples of out, thought leadership and collaboratom
1) A recent endeavor was to create the Healthy Building Summit for Public Sector
entities. 'Bringing together stakeholders around planning, design, construction,
student 1work life, sustainabiflity, and maintenance to discuss what they learned In
COVID was just the lip of the iceberg. The real emphasis was how we use what
�we teamed and move into a collaborative consistency of co-creation fostering new
pathways to see an earlier future where all leaming spaces are considered healthy
spaces", The urgency to have the Education Healthy Building Summit was driven by
the growing amount of data that was collected through smart, building technology,
mental health data, and federal funding. This data exposed the demand for healthy
buildings for all students. Several of these demands drove the initial conversation.
Although indoor air quality and Infection control were major drivers, this was not the
only issue facing educational factitifies around the country, Other drivers Included,
Neumifiversity and the recognition of a diverse student population requiring unique
sociall-emotional Warning strategies. Cognitive Loads, and a clearer understanding of
how acoustics and indoor air quality impact rot only learning and produc", but
also our relationships. Blophitic: Design and Daylight can both positively impact our
stress levels (measured as heart rate variability, or HRV) and circadlan rhythm. This
in turn can read to stronger brain function, boost feelings of happiness, decrease
anxiety, and lower blood pressure. Funding Maintenance and deferred maintenance
annual deficit crisis but also the impact, that poorly maintained buildings have on
poor Indoor air quality and other health Implications.
2) Tarketts track record of commitment to Thought Leadership In the marketplace is
well known. High performance buildings and schools, use best-in-class materials like
Tarketrs that can ~ worker and student performance with better acousucs, better
thermal values in space, better, Indoor Air Quality (IAO) and lower maintenance
costs, Tarketrs long standing relationship with the Collaborawe for High
Performance, Schools (CHPS) and with Tarketrs board seat has Introduced the high-
perfennance rating program to SourceweR. This has led to, discussions and an
opportunity to create High Performance product offerings to Kt2 schools that can
use best In class procurement sourcing (,Sou elf) and CHPS K12 building rating
system for high performance facilities. The opportunity Is an example of the thought
leadership position Tarkett has in the market and the belief that strategic sourcing Is
a key to out success. Our hope is Tarkett's introduction will lead to a new chapter
of great partnerships using great sourcing (CHIPS, Sourcewell and Tarkeft). The
award of this RFP will continue to grow these relationships and others like It.
3) Another example of the Tarkett Sours partnership dates to 20117 when the
California Association of Business officers (CAS80) signed a formal endorsement
of N,JPA. 'The CASSONJPA partnership is a formal endorsement of the NJPA
competitive solicitation and contract award process,* Schwartz said. "'It also provides
an effecfive and fully supported pathway for CASBO members to access
procurement solutions through NJ:PA's contract awarded vendors." Tarkett (Tandus
Centiva at that firne) Introduced and drove this endorsement with CASBd. Tarkeft's
',longstanding relationships at CAS80 brought this Idea forward and Wp execute this
endorsement Sourmwell is now the Department of General Services (DGS) CI AS
(California Multiple Award Schedule) contact. Tarkett and Sourcewell has, benefited
due to this work. The NJPA press release is attached for reference, We hope to,
continue our long and strong partnerships Into the future.
Tarketrs vision Is to continue to grow relationships that foster strategic sourcing and
Sou ell. We believe this makes us uniquely qualified to continue to grew
Sourcewell and strategic sourcing,
Bid Number: RFP 061323 Vendor Name: Tarkett USA Inc.
DocuSign Envelope ID BDEC4126.,6FAC-46Dl-905,3-01BOB9BI12BOC8
52 Demonstrate your financial strength and To demonstrate our financial strength and stabifty, we have attached our financial
stability with meaningful data. This could statements. Our Net sales for 2022 was 3,358.9 (million Euros) and for 2021 was
include such items as financial statements, 1,792.1 (million in Euiros),
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as app4cable)
on the document upload section of your
response ...........
53 What is, your US market share for the Market share data is difficult to gather and validate for that reason we are
solutions that you are proposing? submitting estimates based on market research. Some of the data is triangulated
and is only an estimate.
Carpet Roll 10+ %
Carpet Tile 1G+%
Heterogeneous Sheet Vinyl 5%
Homogeneous Sheet Vinyl! 15%
Linoleum 10%
LVT (Luxury Vinyl Tile) 10+%
Rubber 7%
II
VCT (Vinyl Composition Tide) 12+%
Wall Base, 51+%
54 lWhat is your Canadian market share for the !Market share data is difficult to gather and validate for that reason we are
'solutions that you are proposing? submitting estimates based on market research. Some of the data is, triangulated
and is only an estimate.
Carpet Roll 1 %
Carpet Tile 10+%
!Heterogeneous Sheet Vinyl 19%
'Homogeneous Sheet Vinyl 58%
Undeurn 7%
,LVT (Luxury Vinyl Tile) 4%
,Rubber 10+%
VCT (Vinyl Composition Tile) 29+%
Wall Base 34+%
65 Has your, business ever pettioried for Tarkett has not eow petitioned for bankruptcy protection.
bankruptcy protedion? If so, explain, in detail.
56 How is your organization best described: is Tarkett is a manufacturer, a service provider through our Source One turnkey
it a manufacturer, a distrilbutor/deaier/reseliler, services and a maintenance leader with our alliances in floorcare.
or a service proOder? Answer whichever Tarkett has a direct sales force of over 180 + employee salespeople in N~orth
question (either a) or b) lust below) best America ipdease refer to 65&66 for additional breakdown of our sales and service
applies to your organization, teams). We have in house field inspectors, trainers,, and technicaM support teams
a) If your company is best described as that make our sales force the best in the flooring ind�uistry. We are segmented by
a distributorldealertreseller (or similar entity), vertical markets in our approach and strategy. We focus on Education and
provide your written authorization to act as a Government as a core competency because of our unique high quality commercially
�distributorldealenreseller for the manufacturer focused One of flooring. The industry has served residential customers first and
of the products proposed in this RFR If rommercial second for decades. Tarkett has served commercial sales first giving us
applicable, is your deafer network a marketable advantage, Our Sales force serves Participating AgencieslEnd users
independent or company owned? and our approved independent Flooring Contractor network with expertise and
b) if your company is best described as, recommendations for solutions in flooring. Our Source One group supports a
a manufacturer or service provtider, describe !manufacturer direct service model if it is required by the End User/Participating
your relationship with your sales and service Agency creating a seamless turnkey model. Our network of independent flooring
force and with your dealer network in contracts gives us the Ilocal feel that ED/GOV often requires. Our sales force
d0vering the products and services supports all these mutes market giving us a consultative feel that a winning supplier
proposed in this RFP Are these individuals needs,
your employees, or the employees of a third
party?
57 �Provide all "Suspension or Debarment" Nat applicable - Tarkett has not Iliad any suspension or debarment in the past ton
information that has applied to your years.
organization during the past ten years.
Table 8: Industry Recognition &Marketplace Succetrine ss
tjn o Quos
Bid Nurnber: RA 061323 Vendor Name: Tarkett USA Inc,
DocuSign Envelope ID:BOEC4126-6FAC46Dl-9053-DBOB9Bl2BOC8
............. ..........
58 Describe any relevant indlustry awards or 2023
recognition that your company has received Green Good Oesign Award, Lino Floor1irroWaiil and Inspired Nature
in the past five years Interior Design NYCxDE&GN Award Finalist, Even Plane and Q GranithO
Eminent
Fishman F400nqg Solutions Vendor Partner of the Year
MetropohsLikes Award - Cloflabrative Collection
2022
Metropolis LIKES (N:YCxDESIGN), Renewal Series
Interior Design (NYCxDESIGN),, Renewal Series
Metropolis LIKES @NeoCo,n, Inspired Nature
Spaces4Leaming New Product Awards (K-12 and Higher Ed), 110 GraniWQ
Eminent
Architizer A+ Product Awards Finalist, Inspired Nature
Metropolis, Planet Positive Award and Editor's Pick, LinoFloor/LinoWali
Interior Design Best of Year Finalist, Inspired Nature and IQ GranViCi Eminent
Good Design Award, Inspired Nature and UnoFioor/LlnoWW1I
EFA Expo's Editor's Picks, Renewal Series
Stamet Design Awardsftluded un multiple winning projects
2021
HiP Award Finalist, Workplace� Carpet category, Meta Firma Collection
Best of NeoCon Hard-Surface Floorinq Natural Materials, Color Splash
Good Design Award, FHghtPath & AirSpace, Tatami System
EPA Encouraging Environmental Excellence Award — Middlefield facility
Azure Magazine, AZ Award Winner, 0 Mixonomi
Interior Design Best of Year Finalist, Light Shift Collection
NIYCxDESIGN Award: Finalist, Drop Cloth
2019
ASKS Design Impact Award, Garden Walk at EFA
Starnet Design Awards — Part of multiple winning projects
Designer Pages Spec Stars: http//miedia,desigrerp,a,ges,comlaward-wnnersI
lIDA/HD Expo Product Design., MergEimerge LVT in Flooring-Hard Surfaces
Category
Metropolis Likes Award, 0 Mixonorni
HiP Award for Hospitality Flooring: If) Mixonomi
HIP Awards Finalist in the Innovative Manufacturing Process category, Tatami
System
HIP Awards finalist in the Workplace: Carpet category, Interleave and
Composition Series
HIP Awards finalist in the Workplace: Hard Flooring category, Drop Cloth
Best of NeoCon Gold in Carpet: Broadloom, Tatami System
Buildings Product Innovations Award Grand Prize, Tatamii System
Arch Records Product of the Year, Tatarni System
lnte6ors+Sources: 2019 Readers Choice Awards, 0 Mixonomi
Good Design Award, Tatami System and FlightPath & AirSpaice
Interior Design Best of Year Award, iD Mixonomi
Interior Design Best of Year Finalist, Tatami System and 0 Wxonorni
AN Products of the Year
Honorable! Mention: Tatami System in Textiles category,
Honorable Mention: iD Mixonomi in Finishes + Surfaces -- Indoor category
Architizer A+ Awards Finalist, Penitagonals
Interiors + Sources Reader's Choice Best Products, iD Mixonomi
�59 What percentage of your sales are to the 10 %
governmental sector in, the past three years? Estimates providled. The recent pandemic has skewed these numbers for 20211 &
2022, We are seeing growth, In these sectors for 2023
60 What percentage of your sales are to the 25+%
education sector in the past three years?
Bid Number: RFP 061'323 Vendor Name: Tarkett USA Inc.
DocuSign Envelope 1113:BDEC41!26-6FAC-4601,.9053-DBOB9Bl2BOC8
61 List any state, provirpoial, or cooperative Tarkeft holds several state and cooperative contracts including:
purchasing contracts that you hold. What is State of Now York
the annual sales volume for each of these State of Florida
contracts over the post three years? State of Georgia
State of Mississippi
State of Louisiana
State of 'California
State of Pennsylvania
State at Connecticut
E and I
Ornnia Partners
Buyboardi
Choice Partners
Premier
Vizient
Mod States
'Contract sales volume is confidential, arid we do not share it with other entities,
however we estimate these contracts to collectively account for 10-20% of the
overall sales,
62 Last any GSA contracts or Standing Offers, Tarke,ft holds a GSA Contract GS-27F-0032, contract sales volume is confidential
and Supply Arrangements (SOSA) that you land we do not share with other entities. The recent pandemic has skewed these
hold. What is the annual saies volliume for numbers for 2021 & 2022. We are seeing growth in these sectors for 2023 YTD,
each, of these contracts over the past three �We estimate our GSA contract sales to be an average, of $500,000 annually. Our
years? sales 'to the federal government and its agencies is much higher NOT using the
CSA............... ................. schedule ....................
Table 9:,Top Five Government or Education Customers
Line Item 63.Provide a list of your top five government, education, or non-profit customers(entity name is optional)to whom you have
provided equipment, products, or services similar to the solutions sought in tlhis RFP, including entity type, the state,or province the
entity is located in,scope of the proi size of transactron(s), and dollilar volumes from the past three years.
M
Large School Education Nevada-NV Products utilized include 4 million per year 10 million
District Powerbond and modular Lille
carpet as well as LVT
Large school Education Tom-TX Proclucts utilized include 3.5 million per year t.5 million
District Powerbondi carpet, LVT, resilient
and eSource One Tumi
installation services.
Large faith Non-Profft Utah,UT Products utilized include 3,5 million per year 8.5 million
based Powerbond and modular fille
organizabon carpet products as well as
Source One, Turnkey insWiation
services.
Large School Education Texas-TX Products utilized include 2.5, million per year '7 million
District Resilient, Powertiond and
moduar file carpet products as
well as Source ogre,Tumkey
service&
Large School Education Florida-FL. Products utilized include 2.5 million per year 7 million
District Imaginations (Custom cut
designs), Powerbond and
modular file carpet LVT, resillent
and Source One Turnkey services,
Bild Number: RFP 061323 Vendor Name: Tarkett USA Inc,
DocuSdgin Envelope ID!BDEr-4126-6FAC-46D!1-9053-DBOB9Bl2BOC8
Table 10: References/Testimonials
Line Iltem 64. Supply reference information from three customers to whom you have provided equipment, products, or services similar
to the solutions sought in this RFIP and who are eligible to be Sourcewell participating entities,
Ell"Name canuat ka"M
Phone,Number*
Sarasota County Schools, FL Don Hampton (941) 927-9000 ext 68835
Director of Facilities
Doni,haimlptort@sarasotacountysch,00l:s,net
Pasco County Schools, FL Carey Llazarl (727) 774-79512
Const, Services Project Coordinator
R!scoAl2.11.us
Cypress-Fairbanks lSD Roy J Sprague, Jr., AlA, CSI, ALEP, LE FellowjTil) 897-4108
!Chief Operations Officer
....................... .........__...........
'Table 1'1:Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas; locations of your network of sales and service providers, the number
of workers(full-time equivalents)involved in each sector,whether these workers are your direct employees(or employees of a third
party), and any overlap between the sales and service functions.
Rospon"
65 Sales force, Tarkett maintains a sales force of just over 180 Account Executives and Regional
Business Managers that are located across the US and Canada,
Supporting our sales team are 15 Regional Vice Presidents, 3 divisional Vice
PresWents, two Education/Government Strategic Accounts Vice President and many
,customer and technical support specialist. Tarkett maintains a strong segmented sales
,force that allows us to speak directly to our markets. SLED (State Loam &
!Education) market is made up of facility administration, Maintenance and operations,
(Design, and construction, flooring contractors, distribution partners, a,rchitects/designers
and other influencers. Tarkett is able to speak to each of these groups and help
create a solution based approach for any flooring project. Our focus on segmentation
allows us to be acutely aware of the needs of each and provide our best-in-class
solutions in a consultative manner.
i66 Service force. Tarkett has an exceptional dealer network with over 4DO approved dealers throughout
the US and Canada. Our dealers are trained and certified in the handling and
installation of our flooring products. Part of the deWor commiltroent is to utilize
contracts and cooperative purchasing agreements to maximize opplortunWies to,
promote Tarkett flooring solutions. Our dealers, are authorized to service Sourcewell
parficipatirg agencies can buy material only or fully delivered and installed goods.
67 Dealer, network or other distribution Tarketts approved dealer network as well as distribution network spans across the
methods. US and Canada. Our approved dealers can provide participating entities material
only sales or full turnkey services. Our extensive network of providers allows for the
participating entity to use local businesses and: faster community relationships.
Additiona0y, about 401% of our dealer partners are certified: small, woman, minority,
veteran owned etc, that further supports the looW communities and can provide a tier
2 diversity spend !in support of goals the participating agency may have
Bid Number; RFP 061323 Vendor Name:Tarkett USA Inc.
DocuSon Envelope ID 11 DEC4126-6FAC-46D 1-9053-0 BOB 9B 12BGC8
68 Desc4ibe in the detail the ordering Material Only Orders Direct via Tarked Direct:
,process, Including the respective roles of Member can send a PO to their local Tarkett Account Executive or directty to our
,,distributors, dealers, or others (including Customer Service Department at
sub-contractors) in providing solutions to West CustomerCareWest@tarkett.com
Participating Entities, This may Include a Central CustomerCareCentral@tarkeft,.com
step by step process identilying who is East CustomerCareEast@tsrketLcomi
responsible for meeting the reads of the
Participating Entity at each stage of delivery. Each PO will require:
Sour well Alliance Number: 168119
Product Name/Color/Amount needed
Filling and Ship too Addresses
The Customer Service team will confirm receipt of order request, advise of shipment
date as well as provide answer to questions should any arise,
Source One turnkey orders;
Members will contact their dedicated regional account coordinator and provide
detalled project information including Sourceiwell Alliance number 168119, products
desired, and scope of wo* needed. Source One will complete a proposal for the
member to approve and schedule services upon approval. The account coordinator
w0l be in constant communication for project status updates ands manage all aspects,
of the request from start to project completion,
Orders via Tarkeft Approved Dealer Partners:
Members, will contact their local dealer and request products and service utillizing the
Tarkett Sourcewell Contract Alliance 168119. The dealer (partner will ensure 'they
understand the scope of work needed and manage ail aspects of the request from
start to project completion, Running! Conbactors (Dealers) will order the materials
needed for each project ensuring Sourcewell contract information appears on sit
proposals and orders that are submitted.
Each PO will require.,
Sourr.well Alliance Number 1168119
Product NamelColorlAmount needed
Billing and Ship too Addresses
69, Please describe the relationship between Tarkett's relationship between our Dealer Partners and D stribufion Network is a true
Proposer any distributors, dealers, or partnership. Whether they have been our partner for 15+ years or 1 month the
others (including sub-contractors). commitment and level of service is the same.
Our Account Executives work hand and hand with, our Dealer Partners to understand
the needs of the local market and challenges end users may be facing because
adverse flooring conditions. Together they drive soiubons that provide optimal Mooring
solutions that look great and are healthy for the people occupying the space and the
environment.
In the same respect, our Regional Business Managers support our distribution
partners and collaborate to understand the market needs and drive sdutions, further
supporting the end users providing a high level of customer satisfaction.
Quarterly or yearly reviews are conducted to measure, not only their performance and
service of Tarkeft products but also our level of service to them,
Bid Dumber; RFP 061323 Vendor Name: Tarkett USA Inc.
Doru&gni Envelope ID IBOEC4126-6FAC,-46Dl-9053-OBOB9Bl2BO 8
701 Describe in detail the process and Order Entry - Target I Business Day or Less
procedure of your customer service Orders are to be entered within I business day from the time the Customer Service
program, if applicable. Include your Representative receives the purchase order. This metric is measured through analysis
response-time capabilities and of daily reports, for orders entered.
commitnients, as well as any incentives Order Management - Target Less than an Average of I Sales Order Line per Day
Cheat help your providers meet your stated Factored by the number of sales order liras that have missed a :ship time due to a
service is or promises. block or missing information on an order. This metric is measured through analysis of
daily and weekly reports on various items regardng order details,
Phone Accessibility
Completed Rate - Target 9,5% or Higher
The completed rate is factored by the ratio between the number of calls answered
vs, number of calls offered. This metric is measured through analysis of weekly
reports shoi the completed rate for all calls that have come In,
Service Level -Target 80%, or Higher
The service level is factored by the ratio between the number of calls answered
Within 20 seconds vs. the number of calls offered.. This metric Is measured through
analysis of weekly reports showing the completed rate for all calls that have come In,,
Communication
We conduct monthly quality coaching reviews with each Customer Service
Representative to go over their phone and email communication. The superAiw
monitors phone callfs and emi and then use a scorecard to grade one of each for
the monthly review. We measure professionalism, ability and willingness, to help the
customer, quality of the help provided, etc, The scorecards for these reviews heip to
identify, any areas that a Customer Service Representative may need additional
coaching andifor training.
Custorner Satisfaction
Customer satisfaction is measured through surveys that are sent out to our custorners.
71 Describe your ability and willingness to Tarkett has the ability to provide products and installation to all members throughout
provide your products and services to the United States, with our extensive dealer partner network there is no area that can
Sourcewell participating entities in the Inot be serviced
United States.
72 Describe your atiffity and willingness, to Tarkett is a global company and can serve any Sourcewell, member located in
provide your products and services to Canada. Pricing for products is included in US dollars and can be converted to CAD
Sourcewell participating entities in Canada. as requested,
'73 Does Proposer intend to serve nonprofit Yes, Tarkett will serve ail eligible Sourcei participating agencies if awarded a
agencies if awarded a contract? contract.
!774 identify any geographic areas of the United 'Tarkett will service all geographic areas. 'The exception would be should, any state
States or Canada that you will Ni6i be have legislation that has passed that does not allow for the use of a cooperative,
,fully serving through the proposed contract., services agreement to purchase non-cons urnaltne prorfucts (!,a,, flooring and related
services), Additionally, the contract labor pricing does not Include Alaska., Hawaii,
Canada, or US Territories. These areas would be negotiated labor N that is possible
or we would provide material only sales,
75 Identify any Sourcewell participating entity Products and Services will be provided to all sectors, except those segments or
sectors (!,a., government, education, not-for- regions where a cooperative agreement is not allowed by law to be used to
profit) that you will NOT be tufly serving purchase non-consumable products (i.e., flooring and related services)
through the proposed contract, Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
Define any specific contract requiW" can offer turnkey services in Xasli Hawall, and US Territories,
or restrictions that would apply to our labor would not be on contract due to several factors, including,- 1) unstable market
participating entities in Hawaii and Alaska trends in these areas, 2) distance andlor remoteness can offer disfind challainges,
and in US Territories, preventing us from offering a similar market rate as, other 4,8 states (plus Washington
DC). We do, not offer turnkey services in Canada due to 1) challenges with
managing projects across country lines, and 2) US to, Canadian dollar conversion
Table 12: Marketing Plan
,
J I
Bid Number, RFP'061323 Vendor Name: Tarkett USA Inc.
DocuSlign Envelope 0:BDEC4126-6FA,C,-46Dl 9053-DBOB9Bl2BOC8
.......... -_-- ............. ..............
77 Describe your marketing strategy for Tarkett has expanded their marketing team over the past 2 years to 410% more head
promoting this contract opportunity, count and hiring. We have moved most of our external creative to now be internal which
Upload representative samples of your creates deeper customer understanding married with capabilities. This includes a new
marketing materials (if applicable) in Vice President of Marketing, Creative Director, led by Jonathan Stanley who is now the
the document upload section, of your Director of: SLED markets (Education & Government), His sole focus is enicracing the
response. customer needs and developing information that would best support customer experience
and engagements One uniique event Tarkett hosts each year is a Healthy Building
summit which supports our organizational compass bout also includes our target audience
to enhance their ability to lead this conversation Our vision includes strategic sourcing as
a part of these discussions allowing best value purchasing versus low price. Our 2023
summit will include a representative form strategic sourcing. To listen to some of the voice
participants from our most recent Healthy Building Summit please visit our YouTube
channel: hops,JAvwww,youtultze.caomtwatch?v=QDAaw M558NM
a Tarkett as launching an entirely new North American webs4e to launch In June of 2023,
We are invesfing, in some key word search optimization driving people to the Tarkett
Education landing page which will in turn drive them to the Sourceweil landing page. Our
marketing automation metrics on visits and many other options will be available for us to
best understand what messages resonate with key customers,
b. We will collaborate with Sourcewell, upon award to create a new 2 page digital and
printable marketing piece Marketing pieces like this have been very effective, in the past
and can live on the Souircewell! landing page!.
c Salesforce Training with new, award with an elite team of AEs that target Sourcewell
members within the SLED market segment. This includes about 100 Account Executive
who are now assigned to the national SLED network as well as connections into the
Canadian, market,
d. Trade Shows including NSPMA, A4LE, APIPA, ASSO, ACUHOi, and numerous state
and local SLED shows. Tarkett has a dedicated team of creative and set up team for
the national (booth shows and aiways look for our Sourcewell partner to bring us the flag.
We submit to present at all national trade shows and this year have been accepted to all
of them so far.
e, Trade Magazines are a PR pathway Tarkett has used for decades, We have a robust
list of full page adds that support new product launches and editorials. Annually our
SLED leadership gets interviewed by leading organizations such as Floor Focus, Learning
by Design, and other interior trade writers.
f. We will meet to review the Sourcewell landing page to insure it is updated We would
like to implement some videos and featured products and sustainability, initiatives
g. Key event(s) initiatives should be a collaborative design where we target an event
function together and co brand a customer event.
75 Describe your use of technology and From Jan-April 2W3 across all platforms (Uinkedin, Facebook, Instagram, Pinterest, and
digital data (e.g., social media, YouTube) we have had over 8,000 different engagements acroas platforms with, more then
metadata usage) to, enhance 1125,000 followers. Our main Tarkett sites have a valluable following as wall as each
marketing effectiveness. Account Executives reach which has a dramatic and I nali edl relationship impad.
We are using marketing automation to track our progress. Our likes per month vary with
a minimum of 500 and a dramatically growing reach and engagement rate. O,ur likes are
up 21% vs this time last year and up 15,000 followers from this time last year.
Our follower audience includes participating agencies, dealer, architects, designers,, as 'well
as industry Influencers within our industry like, furniture manufacturers, engineers, and other
industry partnem.
We wilt prepare a social post on the Sourcewell award that will be broadcasts nationally
and also shared on local personal targeted accounts, This post will include Information
and a link on the value Sourcewell brings to their members.
79 In your view, what is Sourcewed's role Sourcewell has a goal of reaching the right individuals at participating agencies with their
in promoting contracts arising out of clear value proposition. Facilities departments in addition to procurement officials, are key
this IRFP? How will you integrate a to this strategy, Partnering to target audiences together at trade shows,, targeted member
Souircewell-awarded contract into your events in MSAs, and marketing to growth MSAs is an important role Sourcewell can
sales process? continue to expand. I would like to see a quarterly planning meeting between Sourcewell
and Tarkett to discuss where we can expend and target together. I would also like more
purchasing data from participating agencies, so we have a, good understanding on, what
your customers are buying. One example would be price point per category on the
overall flooring category.
Tarkett will integrate Sourcewell-awarded contract into our sales organization by first
launching an internal announcement, external social announcement, andl ongoing internall
training These 3 initiatives will be valuable reminders of our existing habits. Our sales
organization is elite at understanding, promoting, and offering Sourcewell by brand these
particlpating agencies. Tarkett sales executives are heavily encouraged to attend all
events such as the Sales, Accelerator forum, These events and others like the Get to
Know for our organization, to stay engaged which is heavily encouraged participation from
Tarkett leadership,
Bid Number- RFP 061323 Vendor Name: Tarkett USA inc.
DorUSign Envelope ID:BOEC412 -6FA -46Dl-9053-OBOB9 'i Q 8
80 Are your products or services Tarkett does have an online ordering portal that can be send, up for an individual _..�..
available through an e-procurement imembers, This would allow there with 2417 access to:
ordering process? If so„ describe your • Place Orders
e-procurement system and how • Check inventory in reel time
governmental and educational • Check status of your sail order
customers have used tt. Review order details
Access to Order Confirmations & Invoices
Table 13: Value-Added A rlblutes
all ascribe any product, egoopment, As a Tarkett partner, the Tarkett Technical Services k epartonent is available for ail of your
maintenance„ or operator training installation and maintenance needs., By working together, we can develop a long-lastrngi
programs that you offer to relationship that results in successful installations. 'The only expense to you for this service
ourcewvrell participating enfi'ties. is your time. We know time is a valuable resource, so we are happy to schedule 'a visit at
Include detaalWs, such as whether your convenience.
training is standard or optional„ Inataflationi Summits — Tarkett lnstaliers working
'who provides training and any with feid installers at emery experience Revel
costs that apply. Sheet Vinyl and Linoleum Certlflication ,_ Qualifying the best of the beast
Maintenance Training (Call for detail's)
Maintenance service section still being formulated
w Tarkett is pleased offer a floorcare solution through a best in class service provider. We i
are including a fee schedule to allow participating agencies access this great opportunity.
Floor Care is a field of science that works around custodial) care and preserves long terra
appearance retention with a professional provider, This is a new add and we want to make
it a game changer for those interested' in maintaining their floors 'versus replace them every
5-7 years.
Bid Number: RFP 061323 Vendor Name: Tarkett USA Inc.
Doou&gn Envelope ID:BOEC4126-6,FAC-46,0L 1-9053-08089B12BOC8
�82 Describe any technological Tarkett is a leader in advancing technologies in the products we offer. A few examples of
advances that your proposed that are:
products or services offer.
Powertiond Cushion RS @ hybrid resilient sheet flooring (hybrid between carpet and resilient
sheet flooring), has heterogeneous construction of nylon and closed-cell cushion, the tuft
blanket is, fused to the dosed call cushion to create a carpet took but resillient performance.
�'The RS Is for the adhesive that is applied at the millil so all adhesive off gassing occurs, in
manufacturing not Inside the building. Powertiond looks like carpet, offers high performance
wear and easy installation. This patented, time-tested product Is an Weal solution for high
moisture substrates, it can be installed with no moisture testing of the substrate. No
standing water, you can Install. Unheard of In the flooring Industry. Due to all these unique
attributes Tarkeft Powerboi Cushion IRS flooring is CERTIFIED asthma & allergy friendly
—the world's first soft surface flooring to receive this designation.
We have provided the press release and an overview of Powerbond Cushion RS in the
document upload section or you can visit the third party site directly sit
hops Jtwwm.alliergystandlards.com/news—eventsAarkett-announces-that-powerbond-rs-floodng-is-
certifed-asth�ma-alle,rgy-ftienidtyI
EthosO OrinnicoatO modular carpet file backing, Tarkett was the finst to harness Polyvinyl
Bur II (PVB) Polyrner found in posticionsurner windshields and safety glass over 10 years
ago, creating a time - tested atternative to traditional carpet backing polymers. 11 Is nothing
new for us to venture outside out market to find valuable alternative waste streamis for
feedstock. Glass recyclers create mountains of film found In disposed of windshields and
safety glass during the glass recycling process, We use this film to make ethoi reducing
out dependence on raw materials and lowering our environmental, footprint.
Arxither excellent example of our Innovations with re to product quality performance Is
our patented Dynex SO nylon used In all our commercial carpet materials (Carpet Tile and
Powertiond 6). oil Tarkeft Dynex SID yams are cations which permanently repel stains.
Standard nylon has positively charged nodes; therefore, nylon fiber can stain with negatively
charged staining agents. The polarity of nylon can be reversed through sulfonation. The
negatively charged cationic, nylon (through sullibnation) repi niegaufive-charged stains,
creating a permanent stain iresistant product resulting in stain resistant, easier to maintain
and better-looking flooring for Sou ell members, Unlike tropical treatments on standard
nylon that can be wom off by W traffic and washed off by maintenance activities, the stain
resistance of Dynex SO is permanent because the cationic properties are inherent to the
structure of the fiber, We offer a separate lifetime stain, warranty for that reason,
In adriftion to having the permanent stain resistant properties, Dynex SO products are
treated with, Eco-Ensurii a fluorine-free, anti-soll chemistry, for enhanced soil
protectionlremoval, as wall as durability to foot traffic. The proprietary Eco-Ensure
procass/treatrinent is applied through a beat- actuated cohesion process that results in
mechanical polymer entrapment and complete coverage of all individual fiber surfaces of
carpet products, Eco-Ensure Is designed for durability to foot traffic and cleaning cycles and
Is Cradle to Cradle Corliflei Gold, in the Material Health Category.
Tarkett iO Flooring. Lots of companies, clairn they have no-wax floom. However, read the
fine print, and you will firid they have no-iniflal-wax floors or no-wax-until-s,uch-a-tkneas-you-
neei floors. Only Tarkeft Granit and Optima with 10 construction never need wax or finish.
Forever, Period That is, because iQ is not a topcoat or a wear layer. It Is a proprietary
technology. Also, because you never wax or finish, Q floors it is great for your bottom One,
Not just because they cost less to maintain but because they cause less disruption to the
people, who use the space.
Tarkett Techtoi is a protective polyurethane, floor coating used on our LVT and is unlike
any other, developed and tested by an International team whose goal was to provide our
customers with superior surface, protection. Our competitors boast about what they add to
their surfaii coatings. But those additives can increase the likelihood of ugly whitening
when their prodli gets scratched, Because Techtonic does not Include unnecessary
composite materials, this matte finish offers a, dramatically strong defense: against scratches
and scratch whitening,, as well as abrasions, scuffs, and stains—defending both your floors,
and your peace of mind.
Millwork Wall base was developed based on a customer's challenge of the cost of keeping
their wood trim repaireclipainted, Our millwork collection Installs at roughly half the cost Of
wood trim and because It never requires touch-up or repainting It continues 1,0 deliver return
on investment throughout its Fife, lit is manufactured! with no, dye lot restrictions and can be
color matched to any pantone. Very handy in space design and mainlenance of sparse.
Source On turnkey installation management program for Tarkett USA Inc. The department
was created In 1991 In response to a customer request to Issue one purchase order and
have single-source responsibility for ordering, delivery, and installation of material. Source
One channels all the intricate details of flooring management and Installation to professional
certified Installers, nationwide, providing a complete turnkey solution and vertically integrated
installation warranty.
Bid Number; RFP 061323 Vendor Name: Tarkett USA Inc.
Dol Envelope li BDEC4126-6FAC46Dl-9O53.DBOB9Bl2BOC8
........... ................................. .............
83 Deschl any "green' inftiatives We are often asked to simplify our siustainability story The truth is that making a positive,
or Environmental, Sl and impact on our world and its citizens is not so simple, Reducing the use of ill fuels and
Governance (i that relate to incorporating recycled materials into our products can pose chailenges, but Tarkett is
your company Of to Your products working hard to make these irnprovernents--because we value your health, a,nid that of out
or services, and include a list of environment. In our ongoing efforts to, promote susi bill ity, achieving carbon neutrality is
the certifying agency 'for each, just one more step toward creating a better world.
Cradle to Cradle Certified"' product standards giuide our eco-design approach on the basis
of five criteria: material health, product circularity, renewable energy and climate
�requirements, water stewardshlp, and social fairness
Tarkett North America provides the industry's broadest selection of carbon-neutral Poor
coverings, including carpet tile, Powerbond, LVT rubber tile, homogeneous and
heterogeneous vinyl sheet, and Imoleurn--ali certified Carbonfiree6l by the Carboni
foundation,
We"ve completely removed phthallates from our entire product portfolio, and drastically
reduced VOC emissions to contribute to better indoor aiir quality.
We were the first flooring company to create a take-back recycling program, and we
continually look for new ways to Increase the content of recycled materials in our Mooring
soWbons.
We design our products for the lowest possible use of water, detergents and energy while
cleaning, thus reducing their environmental footprint throughout their lifecycle
Additionally, Tarkett has been a member of the United Nations Global Compact since 20M
Our membership shows our commit to upholding all the principles on human rights, labor,
environment, and anti-corruption that of which the United Nation's Global Compact stands
on,
84 Deal how your products Claiming to use, 'good materials' is one thing. Proving you do is another. At Tarkett, we
contribute to or promote the demand to know every detail about the imatedais 'we use, so we can be, tol hionest with
health, quality of Ufa and well you, Its why were obsessed wraith the health and sustakiabift standards of Cradle to
being of our members and others Cradi - a methodology that guides our good: malarial choices, And even than, we're
(e.g., Law VOC emissions, always, on the hunt for something better, Complete transparency from us, peace of mind for
minimal acoustical impact, you. Ilwdinetyeight percent of our material's are independently assessed by thiird parties to
allergen repellent materials, flight ensure they measure up to out exceptionality hill hie aft and arvimnimentat :standards (which
reffectant). are often far higher than the recognized Industry standards), Our transparency philosophy
also led us to create highly detailed Environmental Product Declarations (EIRD) and Material
Health Statements (MHS) to share detailed information with our customers, collaborators and
nOn-governmental organization (NGO) challengers; about the ervironmentall Impact of our
products, based on, life cycle analysis. When we say we're committed to giving you
healthier spaces to live and work, thi not just tal we mean It. In fact, by following
Cradle to Cral principles, we have created products will healthy materials that keep
VOC emissions low. In fact our products exceed the strictest industry standards for air
quality by so much, we've had to set our own, standards. Standards that'we can prove with
science, not just words. It meal you can breathe, clearer air, knowing you made a
conscious chalice for your filooring-
At Tarked we've been pioneers of flooding solutions with low and ultra-low VOC emissions
since 20,111, offering products with VOC emission level that are between 10 arW 100 times
lower than the most stringent worid standards. In some cases, our VOC emissions are so
low that they cannot even be quantified. 'We've also developed glue-firee laying techniques
for out click and loose-lay, vinyl collections and modular carpet tile, further reducing, 0*
potential for VDCs in your indoor air, A Tarkett, floor can help achieve higher standards of
suistainabil and reach green building cedifications like LEEII WEILL, ill and BREEW
�You can see more in depth Information In question 85 that defines our certifications that
further prove how we promote the health, quality of life and well-being to Sourcel
Imembers and others.
85 identify any third-party issued eco- For over 140 years now, we commit every day to the design of great spaces. For Tarkett,
labels, ratings, ES sn
ores or this means putting people and planet first, caring about the environment and the health of
G
certifications that your company present and future generations Nncorporatecl by our Tarken Human-Cons sous Designs
hias received for the equipment or approach.
products induced in your It is our holistic way of doing business, capable of marrying the spel expectations of
Proposal related to energy each of our customers with the profound) challenges of protecting our planet, reducing our
efficiency or conservation (such carbon footprint and changing the game with circular economy. Working together with our
as: Flocii-Score, Formaldehyde partners, we deliver safer and heafthier spaces in which people can reach their full
Emission Standards, FSC potential. By joining forces, we build a stronger foundation - one we can all stand firmly on,
Certified, EPDs, HPDs, LEER, for generations to come. Together we are building the, Way to Better Floors.
WELL Building Standard), life,,. Ali third-party certifications and siustainabifity attributes can be found at Tarkett.Ecomedes com
cycle design (cradle-to-cradle), or i
other green/sustainability factors. Cradle to Cradle
Cradle to Cradle Cerfified(D validates the ecodesign approach based on five criteria:
materiall health, product circularity, clean, air and climate protection, water and soil
stewardship, and sociai faOrness. Each criterion is given a score from Basic to Platinum,
Ta,rketfs certified products include:
ell Modular with Orrinicolat Technology'" - Cradle to Cradle Silver V3,11
UnoRoor xf"I'll: - Cradle to Cradle Silver v3,1
Rubber Tile Collection - Cradle to Cradle Bronze v3.1
Baseworks Thermoset Rubber Wallbase - Cradle, to Cradle, Siiver 0.1
to addition to the above, many of Tarkett's adheslves + additives have earned Cradle to
Bid Niurnber: RFP 0613l23 Vendor Nanne Tarkett USA Inc.
DocuSign Envelope JD DE 4126- FAA-46Dl-9053-DBOB9Bl2BOCB
Cradle Materall Health Certificates including: 100 C#ear Thin Spread Adhesive 901
Spraysmart Resilient Flooring Spray Adhesive, 905 Reieasable Adhesive 92'5 Resilient
Flooring Adhesive, 926 Rubber Sheet & Vinyl Flooring Adhesive, 959 Vinyl Tile and flank
Adlhesive,960 Wall Base Adhesive, 986 Terra Turf Adhesive„ C-12E Pressure Sensitive
Adhesive„C-56 Premium Floor Primer„ C-EX Adhesive, Greenbond B-19 Broadloom
Adhesive„ Rolisrnart
Carbon, Footprint + Science Based Targets
Science Based Targets: Tarkett committed in 2021 to reducing its whole value chain
emissions by 30% by 2030 compared to 2019, and submitted its short-terra targets (Scope
1 & 2 and Scope 3) in February 2022 for review and approval by the Science-Based
Target Initiative (SBTJ). This represents a significant step change compared to Tarkett"s
previous objective, which was focused on its operational GHG emissions QScope 1 & 2)„ as
it now widens out to include its value chain.. emissions (Scope. 3).. related to the production
of raw materials and to the endof- life treatment of its products. These so-called Scope 3
value chain emissions represent 90% of Tarkett"s overal GHG emissions,
Tarkett has published Product Specific EPDs for the Ibeiow products:
ethos@ Modular with Ornniicoat Technology"'A
IPowerbond
Flex-Aire
Baseworks
Rubber Tile Collection
HO Product Range
Acczent Range
Even Plane
LinoFlloor xf,"m
Transparency
Material Health Statement," Tarkett developed„ together with the EPEA, the Material IPlealth
Statement to help meet the building industry's need for more granular information, drove
coliaboratlon on sustainabi ity and shove ahead of regulation to go beyond compliance„
providing clear„ transparent information on the health and environmental profile of the
materlais in over products, includurag any potential risks. The MHS discloses ingredients down
to 100 pprsm
ethos@, Modular with Omnicoat Technoiogy'm
Baseworks
Rubber Tile Collection
HO Product Range
Acczent Range
Even Plane
LincoFbor x lrm
Declare Label:
ethosO Modular with tomnicoat TechnologyT'M
LinoFloor xf Tm
Rubber Tile Collection
Indoor Air Quality
Since 2011, Tarkett has been a pioneer in developing flouring with Vow or ultra-low levels of
Volatile Organic Compounds (VOC) emissions in nearly ail of its product ranges. Tarkett
offers products with total VOC emissions that are 10 to 1100 times tower than the most
stringent world standards. This effort had been recognized by several cenificafions:99% of
Tarkkeff's products (globally) are tested and comply with the appropriate VOC tent. The
testing scopes used are:
Floorscore. Certification
CRI Green, Label Plus
Greenguard
Asthma + Allergy Certification: Tarkett North America offers and commercial flooring
solutions that
have been certified asthma & allergy friendly by AAFA (tall Rberl=loonCR) vinyl ranges as
well as other products such as 0 Vnsplrationg„ Acczent, several laminated ranges, and a
soft surface flooring with Powerbond , RS), For flooring to be certified asthma & allergy
frdendlly a, AAFA"s independent third-party testing must show that the floor is easily cleaned
and has a low capacity for retaining allergens. The certification process involves testing not
only the product itself„ but also the installation method and recommended cleaning process
as a complete system to ensure no harmful materials are introduced while installlling or
cleaning the floor.
Asthmma + Allergy Compliant Products include:
iD Latitude
iO collection
Acczent collection
Perfora
Powerbond R
ReStarl
Bid umber: REP 061323 Vendor Narne; Tarkett USA Inc.
DocuSign Envelope ID;BDEC4126-6FAC-4601-9053-DBOB9�B12BGC8
Tarkett !is committed to building a circular economy, notably through the collection and
recycling of used' flooring and sports surfaces,. ReStartV is Tarker's flagship program for
flooring waste collection. From 2010 - 2022 Tarked: (gliobally) has collected 115,000 tons
86 Please identify whether Proposer Tairkeft is Classified as a large business and does not qualify for any minority owned status.
is a minority, women, veteran However, Tarketil does have a large network of dealer instalf partners who are cerfified
owned business enterprise„ a small, woman, minority, veteran owned etc that can Provide a tier 2 diversity spend In
small business enfiry, or a labor support of goals the participating agency may have,
surplus area firma. if so, please
provide all certification forms.
Additionally, please describe how
Proposer may partner with these
entities in performance of this
contract.
.................. ............................................ ......
87 What unique attributes does your Please refer to Question 51 for that response as welk
coimpany, your products, or your Tarkett brings knowledge of the buift environment that aflows, us to speak with authority
services offer to Sourcewell around flooring material selection, flooring materials acquisition/ownership and maintenance,
participating entities? What makes
your proposed SiOiLibons unique in In question 82 you can see the technological advances that Tarkeft has made, these
your industry as it applies to advances provide not only solutions to adverse flooring challenges for cost savings but also
Sourcewell participating entities? maximize return on investment through exceptional durability. Additionafly, our solutions
provide assurance that products members are sourcing are not only made sustainabjy made
but are also recyclable at end of use/iii
Powerbond - a hybrid resilient sheet flooring is a closed-cell cushion backing that is,
inseparable, (cannot delarrinate or separate) and offers an impermeable wall to wall I
moisture barrier. Six months, after a, school cilstrict's installation a flash flood generated a i
mud flow fillfing a number of classrooms with 6"-8" of mod. After the district shoveled the
Mud and void water extracted the Poweracind flooring it returned to new condition The
impermeable nature of the product kept the mud on the top, surface without penetrating to
the sub-filoor. Four years later, 'the only way you can Will the rooms were Ned with mud is
the brown mud staid above the rubber base on the waHs Additionally, Tarkett Powerpond
RS is now certified Asthma and Mary friendly, the worlds first soft surface ftocnng to
receive, this, designation,
Tarkett's Solution SPECtrum provides coordinated colors, patterns and textures across
product brands and platforms—for a seamless design throughout the building's floorplan.
Designed to help members create unified experiences and more productive workspaces.
The BrMianceSM Digital Color System from Tarkett is about so much more than color. It's
about working more efficiently, Getting more done in the hours we have, Feel more
confident in our material selections—all while working remotely.
The system is designed to place everything you need at your fingertlps--no matter where
you happen to be working, Create palette boards, find sustainability information, and easily
order samples—all in one, virtual place. By getting the night color match every time, the tool
reduces sample waste and shipping, helping us all design more responsibly and, reduce our
carbon footprint. We think that's pretty brilliant.
lohnsci ruble, file, stairwell management, walll base and accessories delivers a perfect
Colort`Vi without dye lots. This designer palette of 32 leading colors are sicientriii
precise and coordinated across multiple product categiones with, no dye lots... ever, Our
rigorous manufacturing and quality standards, enable you to Confidently mix and match a
color across all lohnsonite products , rubber and vinyl flooring products, wall base, stairwell
management and finishing accessories. When you dol see the exact Collor you need,
create it. Tarkett`s custom coloring capabiftes allow you to use the floor as, your canvas.
Johnsonite Stairwell Management with the industry's broadest offering of rubber and vinyl
treads, nosings and accessories, Johnsonite's stairwell management system helps people
move between floors safely and comfortably
Custom Floor Design programs are used for more intricate and detailed designs. Designs
are fabricated and shipped to the job site and inset by the flooring contractor.
IiMAGINATIONS/FLOOR ART may include but are not limited to logos, mascots, or image$
that are unique or repeated designs (animals, stars, flowers, etc.), Tarkett USA mic,"s
Imaginations program is a first in the flooring industry, and we are the only company to
,offer this unique service in those products. With our unique line of product plafforms, you
,can use shape, color, and texture to design a floor that will help create an experience and
communicate a brand message. Custom cutting can also be used in practical ways such as
showing direction or dividing a space without using physical barriers. From start to finish,
iour designers and technicians willi work to make your design, vision a reality.
Tarkett's YouTiub,e channel (hit�psullwww,yoLatube-co @Tarke,ttContract) provides members with
heipfull videos on areas like customer testimonials, instaflation training, maintenance training
land tips, product inspirabon:, and in-depth, product information
�10 Optima (no wax sheet vii is designed around the needs of education and heafflicare
facilities, iQ offers outstanding performance and the ini lowest life cycle costs. In
addition to extreme resistance to wear, stains, and abrasions in high-traffic areas: Tarketfs
Bid Number Rl 061323 Vendor Name: Tarkett USA Inc,
DoruSign Envelope ID-90EC412' -6FAC-4604 1-90 a -D O 9 t2BOC8
proprietary iQ technology eliminates the need for refinishing over the life of the fioo'r'; a
sample dry buffing restores floors to their originai appearance, Explore the collection's soft,
tonal visuals inspired by the beauty and resilience of natural stone. Special optuons for anti-
static and anff-'slip are also available.
Techtonic"I Tarkett Techtonic'm is a protective polyurethane floor coating unlike any other,
devetlaped and tested by an international 'team whose goal was to provide our customers
with superior surface protection Our competitors boast about what they add to their
surfaces' coatings. But those additives can increase the likelihood of ugly whitening when
their product gets scratched. Because Techtoniic doesn't Include unnecessary composite
materials, this matte finish offers a dramatically strong defense against scratches and
scratch whitening, as well as abrasions, scuffs and stains—defeindiiing bath your flexors, and
your peace of mind.
Tarlketts vision is to continue to grove relationships that foster strategic sourcing, and
Sourcewell, We believe this makes us uniquely qualified to continue to grove Sourcewell and
strategic sourcing.
These are 3 examples of our thought leadership and colllaboratiom
1) A recent endeavor was to create the Healthy Building Summit for Public Sector
entities. "Bringing together stakeholders around planning„ design, construction„ student/work
life, sustainability, and maintenance to discuss what they learned in COVID was )u,st the tip
of the iceberg. The read emphasis was how we use what we learned and move into a
collaborative consistency of ro-creation fostering new pathways to see an, earlier future
where all learning spaces are considered healthy spaces"', The urgency to have the
Education Healthy Building Summit was driven by the growling amount of data that was
collected through smart building technology, mental health data, and federal ttunding. This
data exposed the demand for healthy buildings for ail students. Several of these demands
drove the initial conversation.
Although indoor air quality and infection control were major drivers, this was not the only
issue facing educational facilities around the country. tether drivers included: Neu.unadiversity
and the recognition of a diverse student population requiring unique socuai-emotional learning
strategies. Cognitive Loads and a clearer understanding of how acoustics and indoor air
quality impact not only learning and productivity but also our relationships, Biophitic Design
and 1Jayiight can both positively impact our stress levels (measured as heart rate variability,
or HPV) and crcadian rhythm This in turn can Read) to stronger brain function, boost
feelings of happiness, decrease anxiety, and lower biood pressure. Funding Maintenance
and deferred maintenance annual deficit crisis but also the impact that poorly maintained
buildings have on poor indoor air quality and other health impficabons.
2) Tarkett's track record of commitment to Thought Leadership in the marketplace is well
known. Hilgih performance buildings and schools use best4n-class material's like Tarke'tts that
can affect worker and student performance with better acoustics„ better thermal values, in
space, better Indoor Air Quality (IAQ) and lower maintenance costs. Tarkett's long stand'ingi
relationship with the Coilalborative for High Performance Schools (CHIPS) and wrath Tarkett's
board seat has introduced the high-performance rating program to Sourcewell. This has ied
to discussions and an opportunity to create High Performance product offerings to K12.
schools that can use best in class procurement sourcing (Sourcewell) and CHPS K12
building rating system for high performance. facilities. The opportunity is an example of the
thought leadership position Tarkett has in the market and the belief that strategic sourcing is
a key to our success. Our hope is Tarkett's introduction wile lead to a new chapter of great
partnerships using great sourcing' (CHPS, Sourcewell and Tarkett). The award of this REP
will continue to grow these relationships and others hike it.
6) Another example of the Tarkett Sourcewell partnership dates to 2017 when the Cailifornia
�Association of Business officers (CASBO) signed a formal endorsement. of H'JPA. "The
CASBO/'NJPA partnership is a formal endorsement of the NJPA competitive solicitation and
contract award process,"' Schwartz said!. It also provides an effective and fully supported
pathway, for CASBO members to access procurement solutions through NJPA's contract
awarded vendors." Tarkett (Tandus Centiwa at that time), introduced and drove this
endorsement with, CASBO Tarkett's longstanding relationships at CASBO brought this idea
forward and help execute this endorsement. Sourcewell is now the Department of General
Services (DGS) CfatAS (California Multilde Award Schedule) contract. Tarkett and Sourcewefl
has benefited due to this work. The NJPA press release is attached for reference. We
hope to continue our long and strong partnerships. into the future,
Table, 14A: Warranty
Describe in detail your manufacturer warranty program, including conditions and reglluiremen'ts to qualify, claims procedure,
and overall structure, You may upload' representative samples of your warranty materials (if applicable), in the document
Bid t umber: I PP 061323 Vendor' acne Tarkett USA Inc,
DocwSign Envelope ID:BDElC4126-,6FAC-46DI-9053-DB089Bl2BOC8
upload section of you!r response in addlition to responding to the questions,below.
Uno t toResponse
88 Do your warrantees cover all products, parts, and Yes, Tarkett products have varying commercial warranty time frames
labor? Towerbond and modular Ole are covered Iby a non•prorated Lifetime Limited
Warranty
*Broadloom and Woven styles offer a warranty of 10 to 20 years depending
on backing selected.
*Luxury vinyl the and planks- we offer a range of LVT lines that offer
various warrandes including a 25 year, a 20 year and a 10 year,
*Sheet Vinyl - depending an sheet vinyl line selected there are various
warranties including 20 year, 15 year or 10 year warranty
*Linoleum - 10 year
*Vinyl Composition Tille - VCT carries a 10 year warranty
*Rubber Products,- 5 years
*'Wall base and accessories - 2 years
*Labor provided by Source One Turnkey 3 years
You can, search the full warranty details at
hittpsWcommercial tarkett,com/resource-centerispec'ifications.-warranties
89 Do your warranties impose usage restrictions or Yes, products must have been property Installed in accordance with Tarketts
other limitations that adversely affect coverage? published guideline and Tarkett adhesives must be used.
Additionally, Limited or no coverage will be provided when:
-Product has been improperly cleaned or damage caused by negligent or
improper storage, handling or transportation.
-Damage or, deterioration caused by improper site conditions.
-incidental damage caused by other trades, resulting from inadequate
protection during construction or renovation.
You can search the full warranty delaft at
hftps:lfcmmercW,i.ta,rk�efl,.com/resource-tenter/speciftmbons-wartanges
90 1 Do your warrandes cover the expense of Yes, products rn�jst have been properly installed in accordance with Tarkeff's
technicians' travel tme and mileage to perform published guidehre and Tarkett adhesives must be useld,
warranty repairs? Additionally, Limited or no coverage, will be provided when:
-Product has, been improperly cleaned or damage caused by negligent or
improper storage, handling or transportation,
-Damage or deterioration caused by improper site conditions.
-Incidental damage caused by other trades, resulting from inadequate
protection during construction or renovation.
You can search the full warranty distais at
https://commeraal.tarkeft,com/resotjirGe-centerispecifications-warranties
91 :Are there any geographic regions of the United Tarkett should not encounter any situation where a provider is not available.
'States or Canada (as applicable) for, which you
cannot provide a cedffied technician to perforrn
madly repairs? How will Sour it
licipating entities in these regions be provided
stwice for warranty repair?
92 Will you cover warranty service for Iterns made by Any products that Tarkett provides and does not manufacture will have the
other manufacturers that are part of your proposal, warranty provided by that manufacturer.
or are these warranties Issues typically passed on
to the original equipment manufacturer? I
Bid Number: RFP 061323 Vendor Names Tarkett USA inc.
Docu&gr Envelope Its,BO 4126-6FAC-46DI-91053-DBOB9Bl2BOC8
99 .. that are your proposed exchange and return Soft Surface P ur:
programs and pollicles? *Customer may cancel any portion of a purchase order for standard, running
line products, or the whole thereof, that have not been shipped subject to a
restocking fee.
eMateriat that has already been shipped may be returned arty wft prior
written approval of an authorized Tarkett representative and may be subject
to restocking fees and any return freight incurred.
11 t_'VT Products:
+Contour„ Even Plane, Adaptt and Victory Series products are custom made
land may not be canceled or returned.
eCustomer may cancel any portion of a purchase order for the Event Sefles
products, or the whole thereof,, thatt not already been shipped, subjectto a 9tt6 restocking 'fee,
*Products, that have alreadybeen shipped may be returned only with prior
written approval of an authorized Tarll representative, and will be subject to a 30'% restocking fees .and any return freight incurred.
Resilient Products:
oCustorner may cancel, any portion of a purchase order for standard running
tine products, or the whole thereof, that have not been shipped subject to a
restocking fee,
*Materiall that has already been shipped may be reWmed only with prior
written approval of an authorized Tarkett representative and may be subject
to a minimum 50/6, restocking fees and any return freight incurred.
NOTE,. The Parties herein agree that there shall be no cancellation, or return
for any Custom product orders.
94 Describe any service contract options for the Tarkett is availabie to provide manufacturer lead maintenance and installation
items included in your proposal. training to Sourcewei members at no cost to them. Addibonallly, Tarkett
Source One Turnkey Services is able to provide some maintenance services
(which are indicated on our labor price sheet), Should a member be in
need of a more routine or comprehensive maintenance program„ Tarkett is
partnering with a third-party provider Solid Care. We have induced the
Solid Care fee schedule for participating agency to purchase these services
directly from them..
Bid Number: RFP 06132,3 Vendor Narne: Tarkett USA, Inc.
DocuSlgn Envelope 10:BOEC4126-6FAC-46Dl-9O53-,DBOB9Bl2BOC8
Table 148. Performance Standards or Guarantees
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and
overall structure You may upload representative sarriples of your performance materrals(if applicable)in the,document upload section
of your response in addition to responding to,the questions below.
fdln ou"tion R es Porri
95 Describe any performance standards or Ali the Installation Partners working an Tarkert turnkey Source One projects are
guarantees that app y to your services closely vetted, and we ensure they meet or, exceed ASTM industry standards. We
prawde Poweirbond trainting and certification to each of thern, as well as having our
certified Field Installation Managers onsite for any hNgh-profile or challenging
projects, And as the customer is contracbrig directly with Tarkett for materials and
tabor on turnkey projects, all work performed by Source One sub-contracted
Instailation Partners is guaranteed by Tarkett"'s 3-year labor warranty, A dedicated
Source One Coordinator is constantly in contact with the installation tearn to ansure
the, project is managed in a timely fashion and addressing any issues that may
corne up throughout the process
For projects directly contracted with an approved dealer partner or floor care partner,
that company warrants the installation or service providect. Tarkett prides itself in best-
in-class relationships, these service providers are known for their professionalism.
We would work with the end user to facilitate a solution with our partners All our
products have warranties that we will hold and administer.
96 Describe any service standards or The Account Coordinators for Tarkeft Source One Department receive extensive
guarantees that apply 'to your services training for several months before handling aR aspects of projects on their own.
(poficles, metrics, KPli etc.,) Each job follows a structured procedure to ensure all aspects of are covered and
everything is processed according to our company policies, allowing us to meet the
high standards we expect for excellent customer experience, At the those of every
project, an i (Net Promoter Score) survey is suilemitted to the customer contact
we worked with AND to the installation team involved, li !is a Metric used to
measure customer expenence programs, such as ours, and helps to gauge overall
satisfaction and loyalty to our business. The responses we receive allow us to
address any concerns by creating KPI's and initiating projects for any issues that
have been brought to our attention. In this way, we can find new and better ways
to not only help the customer we've been, in contact with; but ALL of our customers.
We are extremely pleased with the results weve had for Source One in 2023 (Jan-
May), with, a response rate, of 22% (martionar average is 12!.4%) and an INPS score
of 96 (national average ranges from 25 to 40)1.
Exceptions to Terms, Conditions, or;Specifications Form
061y those Propcjis(-.,r to'rerrns,, Cr.miditions,orSpecifications that have beein accepted by SourcewieH have been
incorporated rinto the contract text.
Documents
Ensure your submission document(s) conforms to the following;
I. Documents in i format are preferred. Documents in,Word, Excel, or compatible formats may also be provided.
2, Documents should NOT have a security password, as SolurcevveH may not be able to open the file It is your sole responsibility to
ensure that the uploaded document(s)are not either defective, corrupted or blank and that the documents can be opened andi viewed
by Sourcewelill
3. Sourcewell may reject any response where any documents)cannot be opened and viewedl by Sourceirivell.
4. if you need to upload more than one(1)document for a single iterr, you should combine the documents into one zipped file. If the
zipped file contains more than one(1)document, ensure each document is named, in relation to the submission format item responding
to For example, if responding to the Marketing Plan category save the document as"Marketing Plan,"'
Bid Number: RFId 061323 Vendor Nani Tarkett USA Inc.
Docu&gn Envelope ID:BDEC4'126-6FAC-46Dl-90,53-DBO89B12BOC8
E� upg -Tarkett ScurceweH Catalog for RFP0613i23,pdf-Tuesday June 13, 2023 12:18:56
E-cLgic4 5tr m�,L . St -Table 7 52. Tarkett Financial statement.pdf- Friday June 09, 2023 10:39:54
_ _�_
kjqrw,,tjin .,PLG,wSar ��,-Marketing Samples,zip-Monday June 12, 2023 12:34:16
WMBEIMB,EISBE air Related Certificates (optional)
��Y rIL3[ity frujgrmatiqn- Table 14a Warranty zip - Friday June 09,2023 15.16:45
Standard Transaction D',)curnent-5 Standard documents zip-Friday June 09, 2023 154556
t�rjt,4JE,jg�,p on s-Table 115 97 Terms redlines,docx-Friday June 09,, 2023 1 OA113
jrj.j'_Ad�bcrial DoCUment -Additional DOCUments.zip- Monday June 12, 20231 08:02,3,0
Bid Number: RFP 061323 Vendor Name:Tar,kett USA,Inc.
DOCU&gn Envelope ID:BDEC4126-6FAC46Dl-9053-DBOB9812BOC8
Addenda, Terms,and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete[legal name,and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct,and reliable for purposes of evaluation for
contract award.
1 The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without collluding with any other person, company,or parties that have or will submit a,proposal under
this solicitation; and the Proposal has in all respects,been created fairly without any fraud or dishonesty.The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of
this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in,connection with this solicitation.Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant(an individual or a company)has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4, To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal,there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired,
5, The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the ternis,conditions,,and scope of a resulting contract.
7. The Proposer possesses,or will possess before delivering any equipment, products,or services,alli applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
S. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders,or means that are
acceptable to Sourcewell Members, Unless otherwise agreed to, the Proposer must provide only new and first-quallity products and
related services to Sourcewelf Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders,
1 01 The Proposer understands that SourcewelI will reject RFP proposals that are marked"confidential"(or"nonpublic,"etc.),, either
substantially or in their entirety. Under Minnesota Statutes Section 13,591, subdivision 4, WI proposals are considered nonpublic
data unfit the evaluation is complete and a Contract is awarded.At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a"'trade secret,"and thus nonpublic data under
Minnesota's Data Practices Act,
11. Proposer its employees, agents,and subcontractors are not:
1. Included on the"Specialty Designated Nationals and Blocked Persons"list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: httips,,(�',
2, included on the government-wlde exclusions,lists in the United States System for Award Management found at:
or
3. Presently debarred, suspended, proposed for debarment,declared ineligible,or voluntarily excluded from programs,operated
Bid Number; RFP 061323 Vendor Name- Tarkett USA Inc.
Docu&gn EnveYope IU BDEC4'126-6FAC-46DI-9063-DBOB9Bl2BOC8
by the State of Minnesota„the United States federal government or the Canadian government,as applicable,; or any
Participating Entity. Vendor certifies and warrants,that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
W By checking this box 1,acknowledge that I am bound by the terms of the Proposer's Affidavit, have the,legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect,validity, and enforceability as if ll
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforce,abflity solely because an electronic
signature or electronic record was used in its formation, - John Sumlin ,VP, Education Strategic Accounts,Tarkett USA Inc,
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, aind/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligation's contemplated in the bid.
r Ye�s 1r; No
The Bidder acknowledges,and agrees that the addendumiaddenda below form part of the Bid Document.
Check the box in the column 1 have reviewed this addendum"below to,acknowledge each of the addenda.
I have review ed the
File Name bellow adcWindurn and Pages
attachmonts(if
app"cable)
Addendum 7-RFP-06132�3-Flooring W
Fr,i June:2 2623 03,:O�2 PM
Add endum-6-RFP-061323_F1 oori nig
Tue May,30 2023 0103 PM
Addendum-5-RFP 061123-Flooring
Tue May 23 2623 03.--08 PM
Addendum 4 RFP-061 323-Floorin:g 2
Thu May 18 2C23 01 3,6 PM
Addendum 3 RFP 0161323-Flioorinig
'Wed May 17 2023 04:25 PM
Addendum,-2-RFP-061323_Flooring
Tue May 16 2623 0120 P'M
Addendum I IRIFP 06,1323-Flaoiring
Tue May 9 20273 09:67 AM
Bid Number: RFP 061323 Vendor Name'. Tarkett USA Inc,
DocuiSign Envelope�0:873F5�044-274F-4979-8044-B464723BBEE2
SOURCEWELL,
STATE OF MINNESOTA so'.�r,':
Member_ Thiel —moved the adoption of the following Resolution
RESOLUTION TO APPROVE SOLICITATION AND/OR RE-SOLIICITATIO,N OF CATEGORIES
3/21/2023
Resolution No.2023.07
WHEREAS, Sourcewell desires to issue a solicitation, and is seeking permission from the Board to issue a
solicitation,for the categories listed on Appendix A, which is attached and incorporated,
WHEREAS,th:rouigh the Sourcewell Procurement Policy,the Board designated the Chief Procurement
Officer to administer Sourcewell's cooperative purchasing and contracting program; and
WHEREAS,the Chief Procurement Officer recommends approval of categories detailed above.
NOW THEREFORE BE IT RESOLVED that the Board of Directors hereby approves the solicitation of
categories.
The motion for the adoption of the foregoing resolution was duly seconded Iby Member Magi
and the following voted in favor: (list names here)
zylka, Nagel , Thiel , Barrows , Arts, , Kicker
and the following voted againsv (list names here or"NONE")
NONE
whereupon said resolution was declared duly passed and adopted,
ATTEST,
�One ulmqned by
Lb�,, ay�
"5,UbEILAD4(;F
Clerk to the Board of Directors
Dccu&gn Enve o,p,e 10,870F5044-274F-4979-8044-B464'7238BEE2
APPENDIX A
SOURCIEWELL PROCUREMENT DEPARrmENT
:BOARD ITEMS-Mauch 2023
sting Owd permissinn to Sofidt the Wowing catepries:
0
z ...........
0
m
z
>
Rmraaatira Board iioon to Re-Solkit the fa!!!&A 9!go rlesw
_
Nearing ate pals wIth IRelated Supphes,and SiKV11te5
NEW CONTRAM
suppfief Wore Contract Number Soli nation Title
BOXX Modular,4m, 12_0822 axx "Relocotabie 6udding and Storage SoWtions with Rebated Seonces"
z McGrath RemCorp dba Mobile Modular Management 120822 MMR "Relocatable Building and Storage SoWthans with Related Ser-Oces"
Triumph Modular,Inc. 120822-TRM "RelocatobJe Building and Storage 5o utions with Related Services"
z Avaya,Inc, 120122-AVY "Un ified Communication and Contact Center Solutions"'
4
> Gioia P.Amdre"e dba Newcastle Communications
0 120122-4EW "Unified Communication and Contact Center Solutions
Z,M Wel Business Solutions,Inc, 1.20122-MBS "Unified Communjcation and Contact Center Solutions
Presicko,Netw orked Solutions 1.20122-PSO Unified CommunicaVon and Contact Center Solutions
Rini Central"Inc. 120122-RNG "Unified Communication and Contact Center Solutions"
L---------JI
COI EXTENSIONS
supp liar marne Cortract Number, WICII T100
Krueger International,knc 121,919-0 "Furniture Solutions with Related Accessories and Services'
"Athletic andPhysicol Education Equipment and Supplies with
Flaghouse,Inc. 0718194L.G Related Accessories"
'Athletic and Physical Education Equipment and Suppikies with
Utania Sports/Porter Athletic/Gill Athletics 0718119-PtA ReOted Accessories"
"Athletic and Physical Education Equipment and SuapHes with
Prophet Corp./Gopher Sport 07'181.9-PRO Related Accessories
"Athletic and PhysicaP Education Equipment and Supplies with
School Health Physical Education 071819 PAL Refuted Accessories
"Pre-Engineered Buildings with Related Materiats,Site Prepartion,
Nucor Buildings Gfolup 013019,NIJC Installation and Ancillary Services"
"Portable Construction Equipment with Related Accessories and
Clark EqWpment/Bobcat/Doosan 041719-CEC Attachments"
NIEWIDIQCONTRACTS
None
IOJQ Contract Extensions
Company Name Contra Number
None
.................
DaruSigin Envebpe ID 637AO871-A414-46B3-AF92-633 388OE65
SOURCIEWELL
STATE OF MINNESOTA
Member-K!, rche r moved the adoption of the following Resolution:
RESOLUTION TO RATIFY COOPERATIVE CONTRACTING AWARDS
8/15/2023
Resolution No.2023 21
WHEREAS,the Source,well Board of Directors previously authorized the solicitations for the cooperative
categories listed on Appendix A, which is attached and incorporated; and
WHEREAS, Sourcewell issued the cooperative contracting solicitations for the authorized categories; and
WHEREAS,through the Sourcewefl Procurement Pohcy, the Board designated the Chief Procurement Officer
to administer Sourcewell's cooperative purchasing and contracting program and to award aill competitively
solicited contracts,without limitation; and
WHEREAS,the Chief Procurement Officer made the awards listed based on the results of the competitive
solicitation process;and
WHEREAS,,,the Board acknowledges that the awards made by the Chief Procurement Officer are valid and
binding, however, based upon some members' legal requirements the Chief Procurement Official' is
required to seek subsequent (Board ratification of all cooperative purchasing awards.
NOW THEREFORE BE IT RESOLVED by the Board of Directors ratifies the cooperative contracting awards
made by the Chief Procurement Officer listed on Appendix A.
The motion for the adoption of the foregoing resolution, was dully seconded by Member Barrows
and the following voted in,favor: (list names here)
Zylka, Nagel , Thiel , Barrows , Arts , Kircher, Kicker
and the following,voted against: (list names here or"NONE")
NONE
whereupon said resolution was declared,duly passed and adopted.
ATTEST:
—Nxu$qrmd by:
(A'LAJA
Clerk to the ard of Directors
DocuSign Envelope ID:637AO871-A41446B3-AF92-,633293BBOE65
APPENDIX A
SOIUIRCEWELL PROCUREMENT DEPARTMENT
BOARD IITEMS-August 2023
Requoting soard permisrJoa to Sol"the folitowing qtegwtes;
0 Employee Benefit AdmWstrative Products and Services
z
0
M
z
z R yesUng Board wrWWon to Re-Sokk the fol!q*nS. to tides:
Sclool luse,wfth Related Alcel,orle,,Supplies,Parts,and'.5ervices
Refuse CoHection Veh�des,with Related EqWprneint,Accessories,and Senesces
m
k'idUStHal and Workplace Storage Systerns with,Related Accessories
Midefinfte Dbivery Indefinite Quianitity Constroction CaAfornia
NEWCONTRACTS
suWter f4ame Contract Number SokkatJort Tftk
"Fleet Electr(fication Transition Planning,Management,and Related'
Guldehouse,Inc, 051223-GUI Services""
"Fleet Electrification Transition Planning,Management,and Related
Hatch Associates Consoftants Unc. 051123-HAT Services'"
"Fleet ElectnficationTronsition Planning,Management,and Related
Highland Electric Fleets,inc. 051123-HEF Services
0
z "Fleet Electrification Transition Planning,Management,and Related
M
z VCF Resources,LLC 0151123-ICF 5ervices"
"Fleet Electrification Transition Planning,Management,and Related
I;nC�harge Energy,Inc. 051123-INC Services"
m
z "Fleet Electrification Transition Planning,Management,and Related
flNF Assodates,LLC 051123-111A Services"
"Fleet Electlication rronsibiar,Planning,Management,and Related
PA Consulting Group,Onc. 051123-PAC Services
"Fleet Electrification Transition Planning,Management,and Related
Positive Energy,Inc. 051123-PST Services"
"Fleet Electrificatwn Transition Plunrung,Mariagemert,and Related
Sla Partners,inc. 051123-SIA Services"
AX$linsurance Comparly, 051623-AXC "Group Emp7y—ee-Rene its and ROOM Seavkes'
Colonial Life&Accident nsurance 051623-CLA "Group Employee Benefits and Rebted5erWces`
Uncoln NaVonaR Group 051623ANG "'Group Employee Benefits and Related'Servoces"
MetUte,Inc, 051623-MET "Grmfp Employee Benefits and Related Services`
Reliance MaUix 051623-RLC "Group Employee Benefits and Related'Services'
Adroit Advanced TechnciVcigGes 062723-AD7 "Alternative Student and Client Transportation Services"
Assist Services 062723-ARS "Alternative Student and Client Transportation Services"
First Student 062723-FIR "Alternative Student and Client Fronsportati:on Services"
llopSkipDriv,e 062723+15D "Alternative Student and Client Transportation Services"
Bentley Mills 061323-SPS ""Flooring Materials w4h Related Supplies and Services'
WvWon 9 061323-DV9 "Flooring Materials with Related Suppifes and Services"
Forbo Flooring Systems 061!323-FRO ""Flooring Motenols with Retailed Supplies and Services""
1Iinterface Arnerfeas 061323-1 FA "Ftoadag Ma tedals with Rela ted Supplies and Services""
Fm-a--n ainliiht 6in--Millis 061323-MMI "Flooring Materfals with Reicred Supplies and Services"'
Mats,Inc. 061323-MAT "Flooring Materials with Related,SuppOes and Services'
M10114ken Services 06232,3-MA,C "Floating Materfats with Related Supirfies and Services"
iMobawk Carpet Distribution 061323-MCD ""Flooring Morefiats with Related Supplies and Services"
�Roppe Corporabon 061323-RPP, "Floo dig Materiots with Related Supplies and Services"
Shaw Interested and,Turf Solutions, 06130-Sill �Floorjng Ma terio&with Retated Supplies and elvices
"Farkett,USA 0613251'FU 'Flooring Materibis with Related Supplies and Services
CW",ACT,
Name taff"O Number i�il—dMfaa Title
Genuine Parts Company-NAPA Integrated "Fleet and Facility Related`Vendor Managed Inventory and Logistics
Brushers Solutions 11015201-GPC Management SoWtions"
Uriffirst Corpora bon 0409,20-UFC "Uniforms with Related Products and Services
CNH lmdusthall Anrienlia 110719-CNH "Ag Tractors with Related Attachments,Accessories and Supplies'
,14EW It))QODNT R ACT,S
rAm"M"am 1COMact NUM W IlReociff'-Yge of"Work
None
Ono contract ex"051=51
[Com Pany Nam JjCoritwt Number
Docu&gn Envelope ID 637AO871-A414-46B3.-AF92-633293BBOE65
"�P P 1:N j X A
Johnson-Laux Construclbon,LLC MD-RI-GCG4-052621-JLC
Centennial Contractors Enterprises,Inc. MD-RI-GC03-052621-CCE
Stela 1 Enterprises,LLC MD-RI-GCOI-052621.SIE
Vigil Contracting,Inc. MD-R4-GC01-052621-VGL
Adrian L Merton,Inc, MD-R5-4VACO2-052621ALM
Centennial Contractors Enterprises,Inc. MID R3-rGCO2.r452621-CCE
Centennial Contractors Enterprises,Inc. MD-114-GCO2-052621-CCE
Bethel Electric Construction Company of Maryland,
LLC MD-R3401-052621-EIEC
Vigil Contracting,lnc. MD-R2-HVAC41-052621-VGL
VIgO Contracting,Inc, MD-R4--EO2-052621-VGL
S-Works Construction Corporation MD-R2-GC013-052621-5WC
Paige indUsirlal ServIces,Inc, MD-U-GC03-052621-1?AI
P'aige Industrial Services,Inc, FVD-R3402.052621-PAI
iPaige lnduwial Services,Inc, MD-R3,-RW02-052621-PAI
Vigil Contraconp,Inc. MD,R5,GCG2.052621VGL
Adrian L Merton,Inc, M D-R4-HVACO2-05,2621-ALM
Vigil Contracting,inc, MD-R4-HVAC01-052621,VGL
Vigil ContraOng,Inc. MD-R5-HVAC01-052621-VGL
Vigil Contracting,inc. MD-R2-E02-052621-VGL
The Matthews Group MD-R2-GCO40526Z1JMG
Paige Industrial Services,Inc. MD-RS-GC03-052621-PAI
Skyllnie Roofing,Inc. MD-R2-RWO1-052621-SKY
Skyline Roofing,Inc. MID-U-11W01-052621-SKY
VgO Contractrcng,Inc. MD-R2-GCO1-052621-'VGL
Paige industrial Servtices,Inc. MD-%-HVACO2-052621-PA&
Paige inclustriM Services,link. MD-RS-RW02-0:52621-PAI
Paige Industrial SerWces,Inc. POID-R6-RW02-052621-15M
Bethel Electric Construction Company of Maroanid,
LLC IV!D-R 1-EO 1-05262 1-8 EC
Paige Industrial Services,Inc. MD-R3-PAC01-052621-PAI
Paige Industrial Services,Inc. MDR5-1PACO2-052621-PAI
Bethel Electric CorstructOn Company of MarVIand,
LLC MD-R4-1E41-0S2621-BEC
Bethel Electric Constructlon Company of Maryland,
LLC MID-R5-EOI.052621-BEC
Adrlan L.Mier ton,Inc. MD-R2-HVACO2-052621-ALM
Vigil Contracting,Inc':, MD-R6-GCO1-052621-VGL
Vigil Contracting,Inc, MD-R6-HVAC01-052621-VGL
Vigil Contracting,Inc. MD-R5-E02-0S,2621-VG1
Centennial Contractors Enterprises,Inc, MD-R6-GC04-052621-CCE
Vigfl Cori tra ct ing,inc. IVID-R3-GC04-052621-VGL
Vigil Contracting,Inc. MD-R3-I1VACO1.052621-VGL
Nichols Contracting,lric, MD-U-GC0I-052621-NIC
Bethel Electric Constructlon Company of Maroand,
LLC MD-R6-E01-052621-BEC
Skyfine Roofing,Inc MD-RI-RW01-052621-50
Skyline Roofing,Inc. _IMD-R5-RW01.052621-SKY
Vigii Contracting,Inc,
Mchols Contracting,inc, MD RS-GC41.O52621-NfC
F.H:.Paschen,S.N.Welsen&Associates,LLC MD-RI-,GCO2-0,52621-FHP
S-Works Construcbon Corporation MD-R4-604-052621-SWC
Paige Irdustflal Senfices,inc MD-116-GC03-052621-PAIi
Centennial Contractors Enterprises,int. MID-115-13C04-052621-CCE
Bethel Electric Constructlon Company of Maryland,
LLC MD-R2-EO1-052621-BEC
Adrian L,Merton,inc. MD-R3+IVACO2-052621-ALM
Paige Industidal Services,Inc. MD-146-PACO2-052621-PAIJ
Place Services,Inc. 1KY-E-GCOI-062420-PLS
The,Lusk Group TY_-E-RW01-0652G-LMC
Calhoun Construction Services KY�NC-GC!02-062420-CAC
The Lusk Group KY-W-EC2-062420-LMC
Tecta Arnerica Corp. Y-W�RW02-062420JEA
Place Smice,s,Inc. KY-NC-GC03-062420-PLS
IPlace Services,Inc KY-NC.EO1r-062420-PL-S
�The Lusk Group KY-NC-RWO1-062420-LMC
DocuSigin Envelope ID,637AG871-A414-4683-AF9, -63,3293B8OE65
APPP`� )AA
The Lusk Group XY-NC-E02-062420-LMC
The Lusk Group KY W-RWOI-062420AMC
Tecta America Corp„ KY-NC�-RW02-0,62420-TEA
Tecta America Corp. KY-E-RW02.06242o-TEA
Teton—Services,9nlc, -WNE—HvAE6—l.—G62420-TRS
The Lusk Group KY-W-GCQ3-062420-L 4C
The 46k Group KY®E-HVAC01-062420-WC
The Lusk Group KY-E-E02-062420-LMC
The Lusk G rmep KY-NC-GCO5-062420-LMC
The Lusk Group KY-E-GC03-062420-LMC
Mace Services,Inc. KY-W-EOI-062,420-PLS
PlWce Services,Inc, KY-W-GCOI-062420-PLS
Nace Services,Inc.
Triton SeMces,Bnc, KY-NC-GCOI-06242!0-TRS
�The Lusk Group IKY-W-HVACOI 062420-ILMC
F H Paschen, N,Melsen&Associates,LLC KY-NC-GC04-062420-FFfP
RH Paschen,S N.INlielsen&Assobates,LLC KY-W-GCO2-062420-F'HP
F,H,Paschen,S,Ni,Melsen&Asso, -FHP
The Lusk Group IKY-NC-HVACO2-062420-LMC
I@ The This document printed
NewYork State Tuesday, 04/25/2023
ontract Reporter
N11,5'Qffzcia1 source of contracting qpportunities
Bringing bu.5in!ess and gOVernment together
....................--------
Co pportunity
Title- Flooring Materials with Related Supplies and Services
Agency: Sourcewett
Division: Procurement Department
Contract Number: 061323
CR Number: 2097504
Contract Term: 4 years,
Date of Issue: 04/25/2023
Due Date/Time: 06/13/2023 4:30 PM,
Central Time
County(ies): All NYS counties
Classification: Construction Vertical: Building Construction; Rehabilitation & New Construction -
Commodities
Opportunity Type: General
Entered By: Tara Wolff
Description: Sourcewelt,a State of Minnesota local government unit and service
cooperative, is requesting proposals for Flooring Materials with Related
Supplies and Services to result in a contracting solution for use by its
Participating Entities. Sourcewell Participating Entities include thousands of
governmental, higher education, K-12 education, nonprofit, tribal
government, and other public agencies located in the United States and
Canada. A full copy of the Request for Proposals can be found on the
Sourcewelt Procurement Portal [httpsj/proportat -sourcewet[-mn,2ov]. Only
proposals submitted through the S,ourcewelt Procurement Portal wit[ be
considered. Proposals are due no later than June 13, 2,023,, at 4:30 p.m.,
Central Time, and late proposals will not be considered.
Service-Disabled Veteran-Own:ed Set Aside: No
Business entities awarded an identical or substantially similar procurement
contract within the past five years:
Bentley Mills„ Inc.
Interface Americas, Inc.
Kamidean International, LLC
1of5
Mannington Mitts, Inc.
Mohawk Carpet Distribution, Inc.
Shaw Industries, Inc.
'Tar,kett USA, Inc.
2 of 5
Contact Information
Primary contact: Sourcewelt
Procurement Department
Tara Wolff
Procurement Manager
202 12th Street NE
P.0, Box 219
Staples, MN 56479
United States
Ph: 218-541-5362
rfpesource nee ll-mn.gov
Submit to contact: Sourcewett
Procurement Department
Tara Wolff
Procurement Manager
202 12th Street NE
PI.O. Box 219,
Staples, MN 56479,
United States
Ph: 218-541-5362
rfpesourcewell-mn.gov
3 of 5
Bid Results
Bid Resutts have not been entered
4 of 5
Awards
Awards,have not been entered
2023, Empire State Development http://www.esd.ny.gov/
5 of 5
Daily Journal of Commerce
11 NE Martin Luther King Jr Blvd.
Portland, R, 97232 DUCOREGON
Phone: 503-226-13111 Fax: 503-222-5358
Affidavit of Publication
To: Sourcewell - Carol Jackson
Po Box 219
Staples, IMN, 564790219
Re-, Legal Notice 2497782
State of OR
) SS:
County of Multnomah)
1, Nick Bjork, being duly sworn, depose and say,that I am the Publisher of the Daily JournaV of Commerce, a newspaper of
general circWation in the counties of CLACKAMAS, MULTNOMAH, and'WASHINGTON as defined by ORS 193101 and 193.020,
published in Portland in the aforesaid County and! State; that I know from my personal knowledge that the notice described
as,
SOURCEWELL
a printed copy of which is hereto annexed,was, published in the entire issue of said newspaper 1 time(s) in the, following:,
issuies:
04/26/2023,
SEE EXHIBIT A
State of Oregon
County of Multnomah
SIGNED OR ATTESTED BEFORE MIE ON 2n"day of May 2023
Nick Bjor-0
By:
State of Oregon
Notary Public, State of OR
No. 1031542
My commission expires on December 5, 2026
Of FICI�AL STAMP
WORELLE ANNE ROPP
Nr)rARY P(JBUNC A)REGON
COWISSIONO IGIIIA2
Page,A or".
EXHIBIT A
SOURCIEWELL
FLOORING MATERIALS WITH
RELATED SUPPLIES AND SERVICES
Proposals due 4,30 pm,
June 13,2023
REOUEST FOR PROPOSALS
SouirceweO, a State of Minnesota locat
tjovernment unit and service cx,)orj,9ra,
kVe, IS 1'eqUeOrUj ptoposals for Root.
inn MalPriaiS with qeiiAteHJ ,S'upp,1ies and
Sfarvr,ces to rpsuit m a contracting snlu-
tjor tor use by its Ramcipating Entrfies.
Sourcewiefi Par cipating Er"14ms mdude
thousands of quvernmentM, hiWior ed
ucatton, K-12 education nonprafit, tribiV
government, and ,Wier rpubk agenc.es
lusted�n t,e Unted States and Canada,
A ftA copy M the Request fw FmposaAs
carr be found on the Sour cereal Procurti-
merit Porlag
only protxnal�s suitimitted
through the SourceweN[ Procurement
Portal wdit be canzrdered. Rr4maMs are
due no rater than June 13, 2023, at 4 30
P m Central Tin"10,wxj tags proposal'S'A,1111
nW be considered,,
Pub0shed Ape, 2'6,2'023 2497782
LOCAL1*0
F10 Box 631643 Cincirv)ati, OH 45263 1643
The Oklahoman
PROOF OF PUBLICATION SourceweH, a State of
------------- ..........
Minnesota local govern-
rnent unit and service:
PO 130 X 2�9 cooperative, is requesflng�
1proposalls, for Flooring',
STAIIITIS MN Materials with Related
Supplies and Services to
STAFE OF OKLAHOMA, COUNTY OF OKLAHOMA result in a cointracting
Thp Ok9ahorjjdfrj, a daily newwspaapeu of genejraq clrculafion vi solution for use by its
S ate, of OkWiolna and whitch is a daily nw"paper publishe'd w Participating Entities.
Ok�ahorna County and hawng pald getieral clirculation th(,-rpin; Sourcewel I Participating
published and personal knowledge of lhe facls herein state ond Entities include -thousands
that the notlCe h(1(e[0 Wmexed was PLkAlshed;n saTtl newspapers
of governme,ntal, higher
in th(,,,rs_sue.�s dated on
�education, K12 education,
04,25,12023, 05/02/2023 nonprofit, tribal govern,-
ment, oind other pu,blic
and that the fees charged are legal agencies located in the
SWOM t()and SUbscribed before on 05,'02/2023, United States and:
,Canada. A full copy of the
Request for Proposals can
be found: on the
Sourcewell Procurement
Portal
[https://ProPorto1.soulrcew
e -mn.gov1. Only propos- 11
Cle % als submitted through the:!
1 SourceweH Procurement:
"ouiry'sl�ale fount"ol Hroml Portal will be considered.
Proposals are due no
later than June 13, 2023,
Pu I blica0on Cost $4r),25 at 4:30 P.rn, Central
Time, and late proposals
Order No. 8732049 ff of copies� will not be considered.
Custamer No" 727698 a 4/25/23, 5/2/23 87320<49
PO 41
Till,,„ 1"', IN I
h�,
AFFIDAVIT OF PUBLICATION'
Account 4 Order Number Identification Order PO Amount Cdls Depth
447'4 41'19 Print legal A -IPn.D11947AC1-lPLO119476 1 18 t.
Attention: Carol Jackson
c�tl tl t u State f South Carob Carolina
P'CI BOX 219
carol.Jackson@sourcewtell-mn.gov Cnun ty of Richland
REQUEST FOR PROPOSALS
sa ocem)m a ars'ate oI Mwrauca� raw wcai:gov lm Tara Pennington,makes oath that the
nMnry mwao yaaa aa+ra+ems rr,+*�awnwu w-it__W._.._______..__,.__,.__,__.....__,.a,.,_e,..______®_____. ___
rwr!'.pwmwfiarcn„�~'radpnwaIn h3r Fr Mrs. adverhsment.,was published in The Mate,a
6W*aardla Related Supplies s avid rw•
a eeu�,na aar INtl a �Iry-�qam�a,u���3�raw� newspaper published in the City of Columbia,
use rnv ern H""^rI sg7xahog hr'YO e- Scw.�,n asww�.0
PhOk*MM T I ENAO WXAjOe IXm ia,�A On State aril County aforesaid,in the lssue(sy rat
raywMkin. rrvviraafll 1rr"M ;rwrarmrxnwnc wf4
'aakngam lwulr ➢P4a:.,gvart-uw oeaiP-q oil She i.lnwvq&if y ra, rewd i.aua gat A Ch, rwoaay xB wry P�- I insertion(s)published om
zu hw f*.rney'ws IA ,m iv Giueirid a.wr the
wa air rr, ,�,ary rrepua RA. al' 04125123
o,�pvrtau8u:�war ewwuwfV-rouwtixroab. CA y iaruaw,'ssaa
dn.Ah'MPIu'EWPi&" l wifM1xkh the ^amrauirK„awr%A 4-TMracwv,rar '
rw"t%ftM W01 rye, conSKILm,waH y"ww'wt'xXrnI!j
,,m.,Cf.w1n.A Timvwa vw a& r'rrw
be G;lrnPmiK,*r^.,t
EF'X..G''I5 94 r45
Any:fit e.'^. .':
n
Tara Pennington
Sworn to and subscribed before me this 24th day
of April in the year of 773
Notary Public In and for the state exas,residing in
Dallas County
`^ STFFIhANEHAT HER
Expires Jwwary 14,2026
trrors-the lr`dMiry ol'thepublrsheron drrount of errors inor
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Bid P #061323, Flooring Materials ete::�[S"ovitd-I to nijoe lv°eev4]
r.., c"),i w , ,.. f a with Related Supplies and Services
Sid Type RFP
Bud Number D613'23 Access Reports
View reports on who
Title Flooring Materials with Related has been notified of
Supplies and Services the bid or accessed it.
140tktic ap on rev„po tj
Start Date ,Apr 25,, 2023 8.51.29 AM CDT repre9'j
End Cate 3uin 13, 20'2 4:310:00 PM CDT Questions
Agency Sourcewwell 0 Questions
fi Unanswered
Sid Contact Jeremy Schwartz
�VewlAsk Qi„Aestearris�
(lid) 594-54 8
rfp@source+ ell-rr n.grzv Edit Bid
202 12th Street N ",Create p,;ibca°rc�i.,sr r
R0. Box 219
Staples, MIN 6'=179_021
Description
Sourcewwell, a State of Minnesota local government unit and service cooperative, is
requesting proposals for Flooring Materials with ReNated Supplies and Services to result
in a contracting solution for use by Its (Participating Entities. Sourcewwell Pardcipaiting
Entities include thousands of governmental, higher education, K-12 education, nonprofit,
tribal government, and other public agencies located in the united States and Canada.
fulll copy of the Request for Proposals can be found on the Sourcewwell Procurement Portal
,hrir,iu Per �a:aahustleauuurr.:r:�u wall r ,r, ]. +only proposals submitted through the Sourcewell
Procurement Portal wwih be considered. Proposals are dine no later thian June 13, 2023,. at
4:30 p.m. Central Time, and Fate proposals will not be considered,
Pre-(lid Conference
Gate May 17, 2023 11.0.00.00 AM CDT
(Location Online Conference
Notes Login information will be emailed two business days
prior to the event.
Documents
No Documents for this bid
Cuwtrrrreu Suar;rwt,: igencysupport@PL�b)'uicpurchase.com I s:opyr(,iara 1999 .023�i* I T'he PL[bhC Group, C, M i reserved
"'ourcewell
B ds F,rd j'ron,-! olcjs Cre'a�fc Accc'Iun[
Bid Details
Bid Goods
Classification:
Bid Type: RFP - General
Bid Number: RFP 061323
Bid Name: Flooring Materials, with Related Supplies and Services
Bid Status: Closed
Bid Closing Tue Jun 13, 2023 4:3�0:00 PM (CDT)I
Date,
d
Question Mon Jun 5, 2023 4:�30:010 PIM (CDT)
Dealine:
Electronic
Auctions: Not Applicable
Language for
Bid English unless specified in the bid document
Submissions,
Submission Online Submissions Only
Type:
Submission, Onlline Submissions Only
Address:
Public Opening: Yes
Public Openingi See RFP and FAQ documents for details..
Address:
Description: Sourcewelll, a State of Minnesota local government unit and
service cooperative, is requesting proposals for Flooring
Materials with Related Supplies and: Services to result in a
contracting solution for use by its Participating Entities. Sourcewell
Participating Entities include thousands of governmental, higher
education, K-12 education, nonprofit, tribal government, and
other public agencies located in the United States and Canada. A
full copy of the Request for Proposals can be found on the
Sourcewell Procurement Portal ['Itt,
Only proposals submitted through the Sourcewell
Procurement Portal: will be considered. Proposals are due no later
than June 13,, 2023,, at 4.*30, p.m. Central Time, and late
proposals will not be considered.
Bid Document Bid Opportunity notices and awards and a free preview of the bid
Access: documents is available on this site free of charge without
registration. Please note, some documents may be secured and
you will Ibe required to register for the bid to download and view
the documents. There is no cost to obtain an unsecured version of
the document and /or to participate, in this solicitation.
Categories: Show (.-atg_qg.rj1es L±1
-....................
Register for,this Bid Download B,id Docurnents
P hh rfdw1rqv
The following are the meefing times and locations for the opportunity:
Meeting, Location Description Date / Time Mandatory Meeting Meeting Document
Online Pre-
login instructions will be posted to the Wednesday May
Proposal "Documents" section and available to registered 17f 2023 10:00 AM No
Conference suppliers two business days, prior to the web (CDT)
conference.
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061323-Flooring Materials with Related SuP02S aLqq.§q,,, ..............
Notice
Basic Information
Estimated Contract Value(CAD) $240,000,000 00(Not shown to suppliers)
Reference Number 0000245972
issuing Organization Sourcewell
Owner Organization
Solicitation Type RFP-Request for Proposal(Formal)
Solicitation Number 0161323
Title Flooring Matehas with Related Suppiles and Services
Source ID PP.CO USA.868485.C88455
Details
Location All of Canada,AlV of Canada
Purchase Type DurationA years
Description Sourceweli,a State of Minnesota local government unit and service
cooperative,is requesting proposals for Flooring Materials with Related
Supplies and Services to result in a contracting solution for use by its
Participating Entities,Scurcewe0 Participating Entities inciude thousands of
govemmental,higher education,K-12 education,nonprofit,tribal
government,and other public agencies located in the United States and
Canada.A full copy of the Request for Proposals can be found on the
Sourcewell Procurement Portal(httpsWproponal.sourcow 0-rnn gov],Only
...............-- '-""- "'
proposailis submitted tlh S rough the ourcewell Procurement Portal)wffl be
considered Proposals are due no Bater than June 13,2023„at 4,30 p.m.
Central Time,and late proposals will not be considered
Dates
Publication 2023/04125 09:38r.52 AM EDT
Question Acceptance Deadline 2023106/05 0530:00 PM EDT
Questions are submitted online No
Bid Intent Not Available
Closing Date 2023/06/113 0530:00 PM EDT
Contact Information
Procurement Department
21&-894-1930
rfp@sourr,ewell-mn,gov
Bid Submission,Process
Bid Submission Type Electronic So Subimussion
Pricing Lump sum
Pricing LUMP SUM
Bid Documents List
ttern Name Oescripition, Mandatory Limited to I file
Bid Documents Documents defining the proposel No No
.............. ...............
2023/04125 09!39!01 AM;,EDT Page 1 of 2
061323-flooring_Mattqq.I.s....wolh Related Suirpliwes and t..
...........---------- ...........................................
Categories
Selected Categories
WIN Catogwy(1)
G Goods
Goods
N72 HouseWd And,Commercial Furnishin And
AndAppillances
Househoi�d And Commercial Fomishings Appliances
N72210 FLOOR COVERINGS
Floor Cove&qs Includes Urloleum Rubber and Asphalt Tjle;Carpets„Rugs;Rug pads.
MERX Catagory(l)
G Goods
Goods
G113 Fabricated Materials
Fabricated M�atedall's
UNSPSC Categories(2)
30000000 Structures and Building and Construction and Manufacturing Components and Supplies
30160000 interior finishing nurterials
30161700 Flooring
52000000 Domeaft Appliances and Suppites and Consumer Electronic Products
52100000 Floor coverings
52101500 Rugs and mats
..............
2023/04/25 09:39VI AM EDT Page 2 of 2
DocuSign Envelope ID:CODE 32CC8-OB5D-4CF2-9591-F,47'7BOOE175E
S o i-c e w e
Proposal Opening Record
Date of opening: Jiune 13, 2023
SourceweH posted Request for Proposal #061323, for the procurement of Flooring Materials with Related
Supplies and Services, an the Sourcewe,ll Procurement Portal ,oLv] on Tuesday,April
25, 2023, aind the solicitation remained in an open status within the portal until June 13, 2023, at 4:3,0 pm CT,.
The RFP required'that all proposals be submitted through the Sourcewell Procurement Portal no later than 4:30
pm CT on June 13, 2023,the date and time specified in the Solicitation Schedule.
The undersigned certify that all responses received on Request for Proposal#061323 were subinnitted through
the Sourcewell Procurement Portal, and that each Proposer's response material was digitally sealed upon
submission and remained inaccessible until the due date and time specified in the Solicitation Schedule,
Responses were received from the following:
Bentley Mills, Inc, -Submitted 6/13,/23 at 10:11:50 AM
CBC America, LLC dba TOLI International TOLL TOLL Corp. - Submitted 6/09/23 at 2:15:39 PM
Champion Flooring-Submitted 6/13/23 at 12:26.17 PM
Division 9 Flooring-Submitted 6/13/23 at 3:14:53 PM
Emsier Tile, LLC-Submitted 6/13/23 at 4:22:32 PM
Engineered! Floors, LLC dba J+1 Flooring Group -Submitted 6/13/2,3 at 9:03:57 AM
Facility Armor -Submitted 6/13/23 at 2:05:16 PM1
Forbio Flooring, Inc,, dba Forbo Flooring Systems-Submitted 6/12/23 at 1:57:27 PM
Gerflor USA - Submitted 6/12/23 at 4:20:31 PM
Giant Floor and Wall Covering Co., Inc. -Submitted 6/02/23 at 5:39:36 PM
Interface Americais, Inc.-Submitted 6/09/23 at 11:55:32 AM
Karndean International, LLC-Submitted 6/13/23 at 2:2430 PM
Mannington Mills, Inc,-Submitted 6/09/23 at 10:59:07 AM
Maits, Inic. dba Matter Surfaces-Submitted 6/12/23 at 2.49:11 PM
Maixxon, Inc, -Submitted 6/13/23 at 1:15:24 PM!
MegaCera, LLC -Submitted 6/13/23 at 5:24.56 AM
Milliken Services, LLC-Submitted 6/13/23 at 9:2&54 AM
Mohawk Carpet Distribution, LLC-Submitted 6/12/23 at 2:25:09 PM
RB& G Products, LLC dba Zandur-Submitted 6/09/23 at 11:06:44 AM
Roppe Holding Company-Submitted 6/13/23 at 4A3:58 PM
Shaw integrated and Turf Solutions, Inc. - Submitted 6/13/23 at 8:17:35 AM
Tarket�t USA, Inc. -Submitted 6/13/23 at 12.26:11 PM
UPOFLOOR Americas, Inc. dba IKahrs Commercial Flooring -Submitted 6/13/23 at 11:4145 AIVI
Doc:uSign Envebpe IIDI:CDE32,CC8-OB5D,4CF2-95911-F477BDOE1 75E
The Proposals were opened electronically, and a list of all Proposers was made publicly available in the
SourceweN Procurement Portal,on June 13,2023, at 431 17 PM T.Alll responsive proposals were then
submitted for review by the Sourcewell Evaluation Committee.
e--0muSigned by:L 0,0CU54mirwd by
'V4�-'DOL)CEF 13816304%) 1I.6EE61AEI)E05F46E,,
Greg Grunig, M'S, Procurement Lead Anailyst Carol Jackson, Procurement Analyst
DocuSirgm Envelope ID!C9C996H)9.-99CF-407C-9D23�8FF9DF835732
.. Proposal Evaluation
Flouring Materials with Related Supplies and Services RFP 4,061323
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RFP #061323
REQUEST FOR PROPOSALS
for
Flooring Materials with Related Supplies and Services
Proposal Due Date: June 13,, 2023, 4:30 p.m., Central Time
Souircewell, a State of Minnesota local governmenit unit and service cooperative, is, requesting
proposals for Flooring Materials with Related Supplies and Services to result in a contracting
solution for use by its Participating Entities,, Sourcewell Participating Entities include thousands
of governmental, higher education, K-12 education, nonprofit, tribal government, aind other
public agencies located in the United States and Caniadai.A full copy of the Request for Proplosalls
can be found on! the Sourcewell Procurement Portal fIhttos://oroolorta�,,sourceweli-mri.aov], Only
proposals submitted through the Sourcewell Procurement Portal will be considered., Proposals
are due no later than June 13, 2023, at 4:30 p.m. Central Time, and late proposals will not be
considered.
SOLICITATION SCHEDULE
Public Notice of RFP Published: April 25, 2023
Pre-proposal Conference: May 17, 2023, 10:00 a.m., Central Time
Question Submission, Deadline: June 5, 2023, 4:30 p.m., Central Time
Proposal Due Date: June .3, 2023, 4:30 p.m., Central Time
Late responses will not be considered,,
Opening: Jlune 13, 2023, 6:30 pi.m., Central Time
See RFP Section V.G.'Opening"
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I. ABOUT SOURCEWELL
A. SOURCEWELL
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A,.21) that faciHtates
a competftive public solicitation and contract award process for the benefit of its 50,0100+
participating entities, across the United States and Canada. Sourcewell's solicitation process
complies with State of Minnesota law and policies, conforms to Canadian trade agreements
(including Canadian Free Tirade Agreement, Ontario-Queblec Trade and Cooperation
Agreement, and Canada-European Union Comprehensive Economic and Trade Agreement, as
applicable),, andl results in cooperative purchasing solutions from which Sourcewell's
Participating Entities procure equipment, produicts, and services.
Cooperative purchasing provides participating entities and suppliers increased administrative
efficiendies and the power of combined purchasing volume that result in overall cost savings—At
times, S'ourcewell also partiners with other purchasing cooperatives to combine the purchasing
volume of their membership into a single solicitation and contract expanding the reach of
contracted suppliers' potential pooll of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement portal, through which
all proposals to this RFP must be submitted.
B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell's contracts are available for use by:
• Federal and state government entities';
• Cities, towins, and counties/parishes;
• Education service cooperatives;
• K-12 and, higher education entities;
• Tribal government enitffies;
• Some nonprofit entiities; and
• Other public enitities,,
in Canada, Sourcewell's contracts are available for use by:
• Provincial and territorial government departments, ministries, agencies, boards,
councils, committees, commissions, and similar agencies;
• Indigenous self-governing bodies;
• Regional, local, district,, and other forms of municipal government, municipal
organizabons, school boards,, and pubHcly funded academic, heailth, and social service
Pursuant to HAR§3-128.2,the State of Hawaii,Department of Accounting and Generai Services,State Procurement Office,on behaff of the
State of Hawaii and parh6pating jurisdictions,has providied notice of its antent to Participate in,the soNdtation as a particilpatmg entity
Rev. /2022 Sourcewell RFP#061323
Flooring Mat eriials with Reiated Supplies and Services
Page 2
entities referred to as MASH sector (this should be construed to include but not be
limited to the Cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as
any corporation or entity owned or controlled by one or more of the preceding entities;
a Crown corporations, government enterprises, and other entities that are owned or
controlled by these entities through ownership interest; and
0 Members of the Canoe procurement group of Canada, and their partner associations:
Canoe members are regional, local, district or other forms of municipal government,
school boards, publicly-funded academic, heailth and social service entities in Alberta
and across Canada, as well as any corporation or entity owned oir controlled by one or
more of the preceding entities—as w6l as partner associations, including,Saskatchewan
Association, of Rural Mu!niicipailities,Association of Manitoba Municipalities, Local
Authorities Services/Association of Municipalities Ontario, Nova Scotia Federation of
Municipalities, Federation of Prince IEdvward Island Municipalities, Municipalities
Newfoundland Labrador, Union of New Brunswick Municipalities, North West
Territories Association of Communities, CivicInfo BC, and their members.
For a listing of current United States and Canadian Participating Entities visit Sourcewell's
website (note: there is a tab for each country): https://www.souircewell-mn,goyLsourcewe,li-,for-
venido rsL/aage�ncdo�cator.
Participating Entities, typically access contracted equipment, products, or services through a
purchase order issued directly to the contracted supplier. A Participating Entity may request
additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary
and Participating Entities retain the right to obtain Similar equipment, products, or services
from other sources.
To meet Participating Entities' needs, Sourcewell broadly publishes public notice of all
solicitation opportunities, including this RFP. In addition, where applicable, other purchasing
cooperatives and procurement officials receive notice and are encouraged to re-post the
solicitation opportunity,
Proof of publicatlon will be available at the conclusion of the solicitation process.
IN. SOLICITATION DETAILS
A. SOLUTIONS-BASED SOLICITATION
This RFP andl contract award process is a solutions-biased solicitation; meaning that Sourcewell
is seeking equipment, products, or services that meet the general requirements of the scope of
this RFP and that are commonly desired or are required by law or industry standards.
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Hooring Materials with Related Supplies and Services
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R. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that proposers will offer a wide airray of equipment, products, or services at lower
prices and with better value than what they would ordinarily offer to a single government
entity, a school district, or a regional cooperative,
1, Sourcewell is seeking proposals,for Flooring Materials with Related Supplies and
Services, that include, but are not firrifted to the following types of flooring solutions;
a. Resilient;
lb. Ceramic,
c. Porcelain Tile;
d. Wood;
e. Hardwood;
f. Laminate;
& Rubber;
h. Vinyl;
L Broadloom carpet;
j, Carpet Tile;
k, Epoxy;
1. Flooring hybrids;
m. Floor mats;
n. Rugs-,
o. Supplies related to the removal, installation, maintenance, restoraitioni, and cleaning of
flooring materials complementary to the offering above (a. —n); and,
p. Services related to the design, services, removal, installation, maintenance, restoration
and cleaning of flooring materials com,plementary,to the offering above (a,—n!.).
Proposers may include related equipment, accessories, supplies ands services to the extent that
these solutions, a:re ancillary or complementary to the equipment, piroducts, or services being
proposed.
2� Thie primary focus of this solicitation is, on Flooring Materials with Related Supplies and
Services,.This solicitation, should NOT be construed to include a services-only solutions.
3. This solicitation does not include those equipment, products, or services covered under
categories included in pending or planned Sourcewell solicitations, or in contracts currently
maintained by Sourcewell, identified below:
a, Athletic Surfaces with Installation, Related Equipment, Materials, and Services (RFP,
#031022); a!nd,
b. Artificial"Turf and Tracks with Installation, Related Equipment, Materials, and Supplies
(RFP#031622).,
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Generally,the solutions for Participating Entities are turn-key Solutions, providing a
combination of equipment, products and services, delivery, and lnstallaition to, a properly
operating status. However, equipment-onlly or products-only solutions may be aippropriate for
situations where Participating Entities possess the ability, either in-house or through local third-
party coinit�ractors,to properly install and bring to operation the equipment or products being
proposed.
Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment,
products, and services provided under a resulting contract. If proposer is including the
equipment, products, andl services of its subsidiary entities,the proposer must also identify all
included subsidiaries in its proposal. If proposer requires the use of distributors, dealers,,
resellers, or subcontractors to provide the equipment, products, or services, the proposal must
address how the equipment, products or services will be provWed to Participating Entities, and
describe the network of distributors, dealers, resellers, and/or subcontractors that will be
available to serve Participating Entities under a resulting contract,
Sourcewell encourages suppliers to offer the broadest possible selection of equipment,
products, and services being proposed over the largest possible geographic area and to the
largest possible cross-section, of Sourcewell cuirrent and future Participating Entities.
C. REQUIREMENTS
It is expected that proposers have knowledge of all applicable industry sta,ndlards, laws, and
regulations and possess an ability to market and distribute the equipment, products, or services
to Participating Entities.
1. Safety.Reg u irements. All items proposed must comply with current applicable safety or
regulatory standards, or codes.
2. Deviation from Indiuistry Standard,, Deviations from industry standards must be
identified with an explanation of how the equipment, products, and services will provide
equivalent fuinction, coverage, performance, and/or related services,
1 New Equipment and Products. Proposed equipment and products must be for new,
current model; however, proposer may offer certain close-out equipment or prodlucts if
it is specifically noted in the Pricing proposal,
4. Delivered and operational. Unless clearly noted in the proposal, equipment and
prodlucts must be delivered to the Participating Entity as operational.
S. 'Warranty, All equipment, products, supplies, and services must be covered by a
warranty that is the industry standard or better.
Di, PROSPECTIVE CONTRACT TERM
The term of any resulting contract(s) awarded by Sourcewell under this solicitation will be four
years. Sourcewell and supplier may agree to up to three additional one-year extensions based
on the best interests,of Sourcewell and its Participating Entities, Sourcewell retains the right to
Rev.3/'2022 Sourcewell RFP#061323
Flooring Materials with Related Supplies and Services
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consider additional extensions beyond seven yeairs as, required under exceptionail
circumstances,
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts,, the estimated annual value of all transactioinis from
contracts resulting from this RFP are anticipated to be U15D $60 Million; therefore, proposers
are expected to propose volume pricing. SourceweIll anticipates coinisiderable activity under the
contract(s) awarded from this RFP; however, sales andl safes volume from any resulting contract
are not guaranteed.
F. MARKETING PLAN
Proposer's sales force will be the primary source of communication with Participating Entities,
The proposer"s Marketing, Nan should demonstrate proposer's ability to deploy a, sales force or
dealer network to Participating Entities, as well as proposer's sales and service capabilities, it is
expected that proposer will promote and market any contract award.
G. ADDITIONAL CONSIDERATIONS
1, Contracts will be awarded to proposers able to best meet the need of Participating
Entities. Proposers should submit their complete line of equipment, products, or
services that are applicable to the scope of this RFP.
2. A proposer may submit only one proposal. If related, affiliated, or subsidiary entities
elect to submit separate proposals, rather than a single parent-entity proposal, each
such proposal must be prepared independently and without cooperations, collaboration,
or c6liusion.
3, if a proposer works with a consultant ons its proposal, the consultant(an individual or
compan,y) may not assist any other entity with a proposal for this solicitation.
4. Proposers should include all relevant information in, its proposal, since Sourcewell
cannot consider information that is not included in the proposal. Sourcewell reserves
the right to verify proposer's information and may request clarification from a proposer,
including samples of the proposed equipment or products.
5, Depending upon the responses received in a given category, Sourcewell may need!,to
organize responses into,subcategories in order to provide the broadest coverage of the
requested equipment, Products, or services to Participating Entities, Awards may be
based on a subcategory.
6, A proposer's documented negative past performance with Sourcew,ell or its
Participating Entities, occurring under a previously awarded Sourcewell contract may be
considered in the evaluation of a proposal.
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III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of
these:
a. Line-item Pricing is,pricing based on each individual product or services. Each line must
indicate the proposer's published "List Price," as well as the "Contract Price."
b. Percentage Discount from Catalog or Category is based on a percentage discount from
a catalog or list price, defined ais a published Manufacturer's Suggested Retail Price
(MSiRP) for the products, or services. Individualized percentage discounts can be
applied to any number of defined product groupings. Proposers will be responsible
for providing and maintaining current published MSRP with S,ourceweil, and this
pricing must be included in its proposal and provided throughout the term of any
contract resulting,from this RFP.
2, The proposer's not to exceed price. A not to exceed price is the highest price for whiich
equipment, products, or services may be billed to a; Participating Entity. However, it is
permissible for suppliers to sell at a price that is lower than the contracted price,
3. Stated in U.S. and Canadian dollars (as applicable).
4. Clearly understandable,,complete,and fully describe the total cost of acquiisition(e.g,,the
cost of the proposed equipment, products, and services delivered and operational for its
intended purpose in the Participating Entity's location),.
Proposers should clearly identify any costs thiat afire NOT included in the proposed product or
service piking. This may include items such as installation, set up, mandatory training, or initial
inspection. Include identification of any parties that impose such costs and their relationship to
the proposer. Additionally, proposers should clearly describe any unique distribution and/or
delivery methods or options offered in the proposal.
B. ADMINISTRATIVE FEES
Proposers awarded a contract are expected to pay to Sourcewefl an administrative fee in
exchange for Sourceweil facilitating the resulting contracts. The administrative fee is normally
calculated as a percentage of the total sales to Parflcipating Entities for all contracted equipment,
products, or services made during a calendar quarter, and is typically one percent (1) to two
percent (2%),. In some categories, a flat fee may be an a:cceptaible alternative.
IV. CONTRACT
Proposers awarded a contract will be required to, execute a contract with Sourcew6ll (see
attached template). Only those modifications the proposer indicates in its proposal will be
,available for discussion. Much of the language in the Contract reflects Minnesota legal
requlrernents and cannot be altered. Numerous and/or onerouis exceptions that contradict
Rev,3/2022 Sourciewell RFP#061323
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Minnesota law may result in the proposall being disqualified from further review and
evaluation,
To request a modification to the template Contract, a proposer must submit the Exceptions to
Terms, Conditions, or Specifications table with its proposal. Only those exceptions noted at the
time of the proposal submission will be considered.
Exceptions must.
1. Clearly identify the affected article and section.
2. Clearly note the irequested modification; and as applicable, provide requested
alternative Ianguage.
Unclear requests will be automatically denied,
Oinly those exceptions that have been accepted by Sourcewell will be included in the contract
document provided to the awarded supplier for signature.
If a proposer receives a contract award resulting from this solicitation it will have up to 30 days
to sign and return the contract.After that time, at Sourcewell's sole discretion, the contract
award may be revoked.
V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
SourceweH will hold an optional, non-mandatory pre-proposal conference via webcast on the
date andl time noted in the Solicitation Schedule for this RFP and on, the ourcewell
Procurement Portal.The purpose of this,conference is to aillow potential proposers to ask
questions regardling this RFP and Sourcewell's competitive contracting process. Information
aibout the webcast will be sent to aIll entities that have registered for this solicitation
opportunity through their SourcewelI Procurement Portal Vendor Account. Pre-proposal
conference attendance is optional.
& QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal,
The deadline for submission of questions is found in the Solicitation Schedule and on the
Sou�rcewell Procurement Portal. Answers to questions will be issued through an addendum to
this Rf P. Repetitive questions will be summarized into a single answer and identifying
information will be removed from the submitted questions.
All questions, whether specific to a proposer or generally related to, the RFP, must be submitted
using this process. Do, not contact individual Sourcewell staff to ask questions or request
information as this may disqualify the proposer from responding to this RFP,, Sourcewell will not
respond to questions submitted after the deadline.
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C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an
addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to,
potential proposers through the Sourcewell Procurement Portal, Sourcewell accepts no liability
in connection with the delivery of any aiddenda.
Before a proposal w,il,l be accepted through the Sourcewell Procurement Portal, all addenda, if
any, must be acknowledged by the proposer by checking the box for each addendum. It is the
responsibility of the proposer to check for any addenda that may have been issued up to the
solicitation due date and time.
If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement,
Portal will WITHDRAW the submission and change the proposer's proposal status to
INCOMPLETE, The proposer can view this status change in the "MY BIDS" section of the
Sourcewell Procurement Portal Vendor Account,The proposer is solely responsible to check the
"MY BIDS" section of the Sourcewell Procurement Portal Vendor Account periodically after
submitting its proposal (and up to the Proposal Due Date). If the prolposer's, proposal status has
changed to INCOMPLETE, the proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the, re-submitted proposal is received through the Sourcewell Procurement Portal
no later than the Proposall Due Date and time shown in the Solicitation Schedule, above.
D. PROPOSAL SUBMISSION
Proposer's complete proposall must be submitted through the Sourcewell Procurement Portal
no Later than the date and time specified in the Solicitation Schedule. Any other form of
proposal submission, whether electronic, paper, or otherwise, will not Ibe considered by
Sourcewell. Late proposals will not be considered. It is the proposer's sole responsibility to
ensure that the proposal is received on time.
It is recommended that proposers allow sufficient time to upload the proposal and to resolve
any issues that may arise.The time and date that a proposal is received by Sourcewell is solely
determined by the Sourcewe,ll Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal,follow the instructions for
technical support posted in the portal. It may take up to 24 hours to respond to certain issues.
Upon successful s,uibmission of a proposal, the Sourcewelll Procurement Portal will automatically
generate confirmation email to the proposer. If the proposer does not receive a confirmation
email, contact Sourcewell's support provider at support@bidsandtenders.ca.
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To ensure receipt of the latest information and updates via email regarding this solicitation, or
if the proposer has obtained this solicitation document from a third party, the onus is on the
proposer to create a Sourcewell Procurement Portal Vendor Account and register for this,
solicitation opportunity.
Within the Sourcewelll Procurement Portal, all proposals must be digitally acknowledged by an
authorized representative of the proposer attesting that the information: contained in in the
proposal is true and accurate. By subm,itti:ng a proposal, proposer w,arraints that the information
provided is true, correct, and reliable for purposes of evaluation for potential contract award.
The submission of inaccurate, misleading, or false, information is g�rouinds for disqualification
from a contract award and may subject the proposer to remedies available, by law,
E. GENERAL PROPOSAL REgUIREMENTS
Proposals must be:
• In substantial compliance with the requirements of this RFP or it will be considered
nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete,
• Submitted In English,
• Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a proposer may withdraw Its proposal.
G. OPENING
The Opening of proposals will be conducted electronically through the Sourcewell Procurement
Portal. A list of all proposers will be made publicly available in the Sourcewell Procurement
Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation
Schedule,
To view the list of proposers, verify that the Sourcewell Procurement Portal opportunities list
search is set to "'All" or"Closed,"The solicitation status will automatically change to "Closed"
after the Proposal Due Date and Time.
V1. EVALUATION AND AWARD
A, EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible
proposers offering the best overall quality, selection, of equipment, products, and services, and
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Page 10
price that meet the commonly, requested specifications of Sourcewell and its Participating
Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is
necessary to meet the needs of its Participating Entities,
Factors to be considered in determining the number of contracts to be awarded in any category
may include the following:
• Total evaluation scores (giving consideration to natuiral breaks in the scoring of
responsive proposals);
• The number and geographic location of highest-scoring proposers that offer:
* A comprehensive selection of the requested equipment, products, or services;
* A sales and service network ensuring availability aind coverage for Participating
Entities' use; and
* Other attributes of the proposer or contents of its proposal that assist Participating
Entities in achieving environmental and social requirements, and goals.
lnformation submitted as part of a proposail should be as specific as possible when responding
to the RFP. Do not assume Sourcewell has any knowledge about a specific suipplier or product,
B. AWARD(S),
Award(s) will be made to the highest-scoring proposer(s) whose proposal conforms to all
conditions and requirements of the RFP, aind consistent with the award criteria, defined in this
RFP.
Sourcewell may,request written clarification of a proposal at any time during the evaluation:
process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator
Scoring Guide (a copy is available in the Sourcewell Procurement Portal):
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan, so
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200
Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a proposer must be in writing, addressed to SourceweH's
Executive IDirecto,r, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Rev, 3/2022 Sourcewell RFP#061323
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Page 11
Box 219 Staples, MN 56479, All documents that comprise the complete protest package must
be received, and time stamped at the Sourcewell office by 430 p.m., Central Time, no later
than 10 calendar days following Sourcewell's notice of contract award'(s) or non-award. and
must be time stamiped by Sourcew,ell no later than 4:30 p.m., Central Time. A protest must
allege a procedural, technical, or legal defect, with supporting documentation. A protest that
merely requests a re-evaluation of a, proposal's content will' not be entertained
A protest must include the following items:
• The name, address, and telephone number of the protester;
• Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the alleged procedural, technical, or legal defect;
• Analysis of the basis for the protest;
• Any additional supporting documentation;
• The,original signature of the protester or its representative; and
• Protest bond in the amount of$20,000, (except where prohibited by law or treaty).
Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract, and a proposal may be rejected if
it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain
false statements or do not support ain attribute or condition stated by the proposer may be
rejected.
Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
• Reject proposals that do not comply with the provisions of'this RFP;
• Select, for contracts or for discussion, a proposal other than that with the lowest cost;
• Independently verify any information, provided in a proposal;
• Disqualify any proposer that does not meet the requirements of thi:ls, RFP, is debarred or
suspended by the United States or Canada, State of Minnesota, Participating Entity's
state or province; has an officer, or other key personnel, who have been charged with, a
serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a
reasonable prospect;
• Waive or modify any informalities, irregularities, or inconsistencies in the proposals
received;
• Clarify any part of a proposal and discuss any aspect of the proposal with, any proposer;
and negotiate with more than one proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of
Participating Entities; and
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Page 12
Award a contract to one or more proposers if it is in the best interest of Participating
Entities.
E, DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Solurcewell and will
become public record in accordance with Minnesota Statutes,Section 13,591, after negotiations
are complete. Sourcewelll considers,that negotiaitions, are complete upon execution of a
resulting contract, It is the proposer's responsibility to clearly identify any data submitted that
it considers to be protected. Proposer must also include a justification for the classification
citilng the applicable Minnesota law, Sourcewefl may reject proposals that are marked
confidential or nonpublic, either substantially or in their entirety.
Sourcewell will not consider the prices submitted by the proposer to be confidential,
proprietary, or trade secret materials. Financial information, including financial statements,
provided by a proposer is not considered trade secret under the statutory definition.
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Flooring Materials with Related Supplies and Services
Page 13
Sourcewell 7a'
05/0 /202
Addendum No. 1
Solicitation Number: RFP 061323
Solicitation Name: Flooring Materials, with Related Supplies and Services
Consider the following Question and,Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged,
Question 1:
Referencing Table 14B Line Item 95, "Describe any performance standards or
guarantees that apply to your services". Is "services" intended)to mean Installation
Services or"warranty Services?
Answer 1,
Table 14"A affords a proposer the opportunity to describe their warranty program and
coverages.Table 14B is intended to allow a proposer to describe any performance
standards or guarantees associated with, any services offered as part of their proposal.
End of Addendum
Ac nownrlVedgement of this Addendum to RFP 061323 posted to the Sourcewell
Procurement Portal on LI /0 /202 , is required at the time of proposal submittal,
Sourciewell
05/16/2023
Addendum No. 2
Solicitation Number: RFP 061323
Solicitation, Name: Flooring Mlaterial , with Related Supplies and Services
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged,
Question 1:
Will the pre-proposal conference be recorded?
Answer 1:
A copy of the presentation slides for the Sourcewell pre-proposal conference will be
made available to all registered vendors after the completion of the webcast. In
addition, assuming no technical difficulties, a link to a recording of the webcast will be
shared and posted within the RFP''s "Bid Documents" section on the Sourcewell
Procurement Portal.
End of Addendum
Acknowledgement of thus Addendum to RFP 061323 posted to the Sourcewell
Procurement Portal on 05/16/2023, is required at the time of proposal submittal.
Saurcewell
05/1.7/2023
Addendum No. 3
Solicitation Number; PFP 061323
Solicitation Name: Flooring Materials, with Related) Supplies and Services
Consider the following.Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1,:
Table 2B: indicate below if the listed products or services are offered within your
proposal. Provide additional comments in the text box provided, as necessary. Where is
the text box or how do we add a box to provide additional comments,
Answer 1:
The text box was not appearing,dine to a system setting oversight and has since been
corrected.
End of Addendum
Acknowledgement of this Addendum to PFP 061323 posted to the Sourcewell
Procurement Portal on 05/17/2023, is required at the time of proposal submittal.
SOUrcewell
05/18/2023
Addenclurn No. 4
Solicitation (Number: RFP 061323
Solicitation Name: Flooring Materials, with Related Supplies and Services
Consider the following Questions and Answers to be pairt of the above-titled solicitation
documents, The remainder of the documents remain unchanged,
............
Question 1:
What is the expected delivery timeframe afteir a PO is issued?
Answer,1:
Sourcewell utilizes a competitive, solutions-based solicitation approach, that is not based
on detailed specifications, finite quantities, or pre-determined locations, So'urcewell
participating entities include thousands of public agencies, located in the United States
and Canada. There is no estimate of participating enitity use by service type or category.
Question 2:
Can you elaborate on the marketing plan? It is unclear to me to whom my firm will be
promoting and marketing our services/goods, and what such promotional activities
might look like.
Answer 2:
Refer to RFP Section 11, F. — Marketing Plain for guidance on the marketing plan
requirements. Each proposer, in its,discretion, will determine the content of its
mairketing plan. The solicitation is a competitive process and proposals,will be evaivated
on the content submitted.
Question 3:
If my company does not have a CAGE code or a Unique Entity Identifier (SAM), only a
Federal Empio'yer Identification Number (FEIN), are we allowed to participate in the
RFP?
Answer3:
A CAGE or Uniquie Entity Identifier(SAM) code is not required to be considered for or
awarded a S,ourcewell contract., Proposals are evaluated based on the criteria as stated
in the R,FP.
Refer to the General lnstructlions above Questionnaire Table 1—",..respond "N/A" if the
question does not apply to you (preferabily with an explanation)."
End of Addendum
Acknowledgement of this Addendum to RFP 061323 posted to the Sourcewell
Procurement Portal on 05/18/2023, is required at the time of proposail submittal,
Sourcewell
05/23/2023
Addendum No. 5
Solicitation Number: RFP 061323
Solicitation Name: Flooring Materials,with Related Supplies and Services,
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Referencing Table 7 Line Item 51: When asking about our company's expectations in the
event of an award,what are you really referring to?
Answerl:
In the competitive process, Sourcewelll will not advise a proposer on the content of the
proposal. It is left to the discretion of each proposer to determine their internal
expectations should they be awarded a contract.
End of Addendum
Acknowledgement of this Addendum to RFP 0161323 posted to the Sourcewel�l
Procurement Portal on 05/23/2023, is required at the time of proposal submlittail.
i
,Sourcewiell
0,5/30/2023
Addendum No.
Solicitation Number: RFP 061323
Solicitation Name: FlooringMaterial's with Related Supplies and Services
Consider the following Addendum to be part of the above-titled solicitation
documents. The remainder of the documents remain, unchanged.
RFP Addendum.
'The provider that services the Sourcewnrell Procurement Portal rescheduled a production
release of their application. Due to this updaite,the Sourcewnrell Procurement Portal will
be inaccessible during the release night of June 12, 2023 from 7:010 pm to 12:00arn
(EST),.
The remainder of the RFP content and the solicitation schedule remains unchanged.
End of Addendum
Acknowledgement of this Addendum to RFP 061.323 posted to the Sourcewell
Procurement Portal on 05J30J2023, is required at the time of proposal submittal.
Sourcewell
06/02/2023
Addendum No, 2
Solicitation Number; RFP 061323
Solicitation Name: Flooring Materials, with Related Supplies and Services
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1;
Item 97: To identify any exception, or to request any modification, to Sourcewell
standard Contract terms, conditions, or specifications, a Proposer must submit the
proposed exception(s) or requested modifications) via redline in the Contract Template
provided in the "Bid Documents" section. Proposer must upload the redline in the
"Requested Exceptions" upload)field'. All' exceptions and/or proposed modifications are
subject to review and approval by Sourceweli and will not automatically be included in
the Contract. Where do we find this Contract Templlate?Additionally, where do we
locate the standard contract terms and conditions?
Answer 1;
The Contract Template is available for downiload' (as well as the RFP) on the Bid Details
page of the Sourcewell Procurement portal.The Contract Template contains the
standard contract terms and conditions.
End ofAddenclum
Acknowledgement of this Addendum to RFP 06123 posted to the Sourcewell
Procurement Portal on 06/02/2023, is required at the time of proposal submittal,,
DocuSign Envelope ID!8409636,6-2C22-4EO8-8244-El 3A6551 E07D
So,,-�rclewe
COMMENT AND REVIEW
to the
REQUEST FOR PROPOSAL(RFP)#061323
Entitled
Flooring Materials with Related Supplies and Services,
The following advertisement was placed April 25, 2023 in USA Today, in South Carolina's The State, and on the
Sourcewefl website www.souircewell-mn.gov Sourcewell Procurement Portal h'ttIDS://i)r000rt,al,souircewell4-
Mn-gov Merx, PublicPurchase.c�om, The New York State Contract Reporter AAAn scr.aygov, B,iddingo, _ April 26,
2023 in Oregon's Daily Journal of Commerce, and April 25 and May 2, 2023 in The Oklahoman:
Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting
proposals for Flooring Materials with Related Supplies and Services to result in a contracting
solution for use by its Participating,Entities. Sourcewell Participating Entities include thousands of
governmental, higher education, K-12 education, nonprofit, tribal government, and other public
agencies located in the,United States and Canada. A full copy of the Request for Proposals can be
found on the Sourcewell Procurement Portal rh ttD s:11proportal.source weL-_mn.go jv. Only
proposals submitted through the Source,well Procurement Portal will be considered. Proposals are
due no later than June 13, 2023, at 4:30 p.m. Central Time, and late proposals will not be
considered.
The solicitation process was conducted through the Sourcevvefl Procurement Portal,The following,parties
expressed interest in the solicitation by registering for this opportunity within the portal:
..................-......
Acc�u Steel, Inc. Kai-Tra:ding, IInc.
AHF Products Karndean International, LLC
American Biltrite(Canada), Ltd, Mannington Mills, Inc.
Bentley Mills,, lnc. Mathusek, Incorporated
BOSS CARPET ONE, LLC Mats, Inc. dba Matter Surfaces
-----------—-----------
Britespan Budding Systems, Inc. Maxxon, Inc,
CBC America, LLC dba TOO International TOLI TOLL
Corp. MegaCera, LLC
CDK Logistics, LLC Milliken & Company
cfs lNTERIORS& FLOORING Milfiken Services, LLC
Champion, Hooring Mohawk Carpet Distribution, LLC
Division 9 Flooring NPN Carpet installation, Inc.
--...............- ................................................................................................ ............. -.............. ..........
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Ecore International NVVT& Nunavut Construction Association
............ ....................-.......... ....................................
Emser Tile, LLC Opler Flooring
..........—-----
Engineered Floors, LLC dba J+J Flooring Group, PANDAFLO,OR CONTRACTING, LTD_,
Equitable PWXPress
.........................
Excelsior Concrete Coatings RB&G Products, LLC dba Zandur
Facility Armor Regina Construction Association
Floorsite, Inc. Resell Solutions,, LLC
..............—,-".................... ................ ............. ....- -------...... ................ -- ................
Forbo Flooring, Inc,, dba Foirbo Flooring Systems, Ropipe Holding Company
.........................................
Freedom Construction, LLC Sentinel Polymers Canada, Inc.
Gerfloir USA Share Corporation
Giant Floor and Wafl Covering Co., 8nc. Shaw Integrated and Turf Solutions, inc.
Good News Group, Inc. Sled Consulting, LLC
Great Floors, Inc. Tarkett USA, Inc.
.................................................. ...........................................
healithchek network, LLC Tiles In Style IBA Taza Supplies, LLC
UPOFLOOR Americas, Inc. dba Kahirs
Interface Americas, Inc. Commercial Flooring
AIII Proposals remained sealed w thin the Sourcewell Procurement Portal until the scheduled due date and
time. Proposals were electronically opened, and the list of all (Proposers was made publicly available on the
Sourcewell Procurement Portal, on June 13, 2023 at 4:�31:17 pm CT. Proposals were received from the
following:
Bentley Mills, Inc.
CBC America, LLC dba TOLI international TOLI TOLI Corp.
Champion Flooring
Division 9 Flooring
Emser Tile, LLC
Engineered Floors, LLC dba J+J Flooring Group
Fadlity Armor
Forbo Flooring, Inc., dba Forbo Flooring Systems
Gerflor USA
Giant Floor and Wall Covehng Co., Inc,
Interface Americas, Inc.
Karridean International, LLC
Mannington Mills, Inc.
Mats, Inc. dba Matter Surfaces
Maxxon, Inc.
Mega:Cera, LLC
Milliken Services, LLC
Mohawk Carpet Distribution, LLC
RB &G Products, LLC dba Zanduir
Roppe Holding Company
Shaw integrated and Turf Solutions, Inc,
Tarkett USA, Inc.
UPOFLOOR Americas, Inc. dba Kahrs Commercial Rooring
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sourcewell Page 3 6
Proposals were reviewed by the Proposal Evaluation Committee�
James Voelker, CPCM, CFCM, Procurement Supervisor
Carol Jackson, Procurement Analyst
Brandon Town, NIGP-CPP, CPSM,CPSD, Procurement Analyst
Nick Scholer, Procurement Analyst
The findings of the Proposal! Evaluation Committee are summarized as follows:
The Proposal Evaluation Committee applied the Sourcewell RFP evaluation criteria and determined that the
products and services offered in the proposal response from Champion Floolring,fell outside of the Requested
Equipment, Products,or Services of the RFP. All other proposals were found to meet the scope and mandatory
submittal requirements and were evaluated.
Bentley Mills, Inc., manufactures a wide selection of flooring options including resilient,vinyl, broadloom,
carpet tile,flooring hybrid,and rugs,,Their sales staff and service network will work throughout the United
States and Canada to serve Sourcewelll participating entities, Bently MlilIs, Inc., actively promotes recycling and
carpet waste minimization through their FULFILL program,They are offering substantial discounts off list price.
Division 9 Flooring,distributes a comiprehensive catalog of flooring solutions,such as resilient, ceramic, porcelain
tile,wood, hardwood, laminate, rubber,vinyl, broadloom,,carpet tile, epoxy, flooring hybrids,floor mats, and rugs.
Their sales and installers are ready to serve Sourcewell participating entities in,the United States,and Canada,
Division 9 Flooring is a nationally certified Woman-Owned Business from both NWBOC and WBIENC.They are
offering Sourcewell participating entities competitive pricing discounts,
Forbo Flooring, Inc., provides a broad offering of flooring types including,resilient,vinyl, broadloom, carpet tile,
flooring hybrids,and floor mats.Their sales staff and dealer network will serve Sourcewel] participating entities
throughout the United States and Canada. All of Forbo Flooring's product categories offer 100%safe and
traceable raw materials, They are offering considerable discouints off list price.
Interface Amehcas, Inc., maniufactures a variety of flooring options such as resilient, rubber, vinyl, and carpet tile,
Their sales team and extensive dealer network are ready to serve Sourcewell participating entities in the United
States. Interface Americas' flooring products,are carbon neutral across their full product life cycle through their
third-party verified Carbon Neutral Floors"' program.They are offering Sourceweil participating entities solid
pricing discount.
Mannington Mills, Inc., is a manufacturer of resilient, rubber,vinyl, broadloom, carpet tile, and rug flooring
solutions.Their regionally aligned sales teams and 400 dealer/instalIer partners will work throughout the
United States to serve Sourcewell participating entities. Mannington Mills' commercial products can also
contribute credits towards LEECH,WELL, and other green budding rating certifications.They are offering,
competitive discounts off list price.
Mats, Inc., distributes a solid selection of resilient, wood, rubber, vinyl, broadloom, carpet tile, flooring hybrids,
floor mats,and rug flooring materials.'Their internal sales staff and dealer partners are ready to serve SourceweIl
participating entities in the United States and Canada, Mats, Inc,,, offers sustainable flooring solutions that support
green building and certification programs including LEED, Mindful M'ateriails,and WELL Building Standard and are
also asignatory of the Manufacturer Materials Pledge with Mindful Materials, They are offering Sourcewell
participating entities solid discounts from list pricing.
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Milhken Services, LLC, provides,a full selection of flooring solutions including resilient,ceramic, porcelain tile,
wood, hardwood, laminate, rubber,vinyl, broadloom, carpet tile, epoxy,flooring hybrids,floor mats, and rugs,
Their sales staff and dealer network of over 7000 will work throughout the United,States and Canada to,serve
Sourcewell participating entities,. Milhken Services" acoustic technology of their carpet the solutions reduces in.
room and through,-floor noise by up to 50%compared to other flooring. They are offering,substantial discounts
off list price.
Mohawk Carpet Distribution, LLC, manufactures a wide variety of flooring solutions including resilient, laminate,
rubber, vinyl, broadloom, and carpet tile.Their commercial sales force and dealer network are ready to serve
Sourceweli participating entities in the United States and Canada. Mohawk Carpet Distribution's EcoFlex ONE
backing is 1GG%carbon neutral and additionally provides a 5%carbon offset. They are offering Sourcewell
participating entities solid pricing discounts.
Roppe Holding Company, is a manufacturer of flooring solutions such as resilient, rubber, and vinyl.Their
regionally aligned sales staff and distributor partners,will work throughout the United States and Canada to
serve Sourcewell participating entities.All of Roppe Holding Company's products are emissions tested to
GreenGuard Gold or FloorScore certification.They are offering competitive discounts off list price.
Shaw Integrated and Turf Solutions, Inc., provides a large selection of resilient, ceramic, porcelain tile,wood,vinyl,
broadloom, carpet tile,flooring hybrids,floor mats,and rug flooring solutions.'Their sales staff and installation
partners are ready to serve SourcewelI participating entities in the United States and Canada. Shawn's re(TURNIO
Reclamation (Program allows for the return of EcoWorx, ReWorx,and Shaw-made resilient flooring to be diverted
from landfills and recycled into new products. They are offering Sourcewell participating entities substantial
pricing discounts,
Tarkett USA, Inc., manufactures a wide selection of resilient,ceramic, porcelain tile,laminate, rubber,vinyl,
broladloom, carpet tile,epoxy, and flooring hybrid solutions. Their sales force and approved dealer network will
work throughout the United States and Canada to serve Sourcewell participating entities.Tarkett USA's
products are Cradle to Cradle Certified"'for five criteria which include,, material health, product circularity,
renewable energy and climate requirements, water stewardship, and sociail fairness.They are offering
competitive discounts off list price.
For these reasons,the Sourcewell Proposal Evaluation Committee recommends award of Sourcewell Contract
#061323 to:
Bentley Mills, Inc. 4061323-BPS
Division 9 Flooring #061323-DV9
Forbo Flooring, Inc,, dba Forlao Flooring Systems #061323-FRO
Interface Americas,, Inc. #061323-IFA
Mw annington Mills, Inc, #0161323-MMI
Mats, inc. dba Matter Surfaces #061323-MAT
Wliken Services, LLC #061323-MAC
Mohawk Carpet Distribution, LLC #061323-MCD
Roppe Holding Company #061323-RPP
Shaw Integrated and Turf Solutions, Inc, #061323,-SlI
Tarkett USA, Inc. 4061323-TFU
DocuSign Envelope 0:84096366-2C22-4EO8-8244-El3A655IIE07D
saurce"Nel� g e '5 f 16
The preceding recommendations were approved on July 21, 2023.
F00c4mSlgned by':
12—�5r6CCFFA6IE,1A,,:I
James Voeliker, CPCM, CFCM, Procurement Supervisor
r—04cu&grsed by�
0 E E 6 IA E D E,0 i�4 6E
Carol Jackson, Procurement Analyst
Oo�uSifjnad by:
8(A9 X063 77,Q1
Brandon Town,, NI'GP-CPP, CPSM,CPSD, Procurement Analyst
Do,cuSigned by�
7:51:%JD.truyUl,,bti.G
146 7
Nick Schuler, Procurement Analyst
Docu&gn Envelope 0:840,96366-2C22-4EO8-82"-El3A6551EO70
sourceweH 'P'3ge 6 oi 6
STATEMENT OF COMPLIANCE
As Chief Procurement Officer for Solurcewell, I have reviewed the recommendation of the Evaluation Committee
and the,aiccompanying support materials documenting the process followed for RFP#061323 for Flooring
Materials with Related Supplies and Services.
The committee accepted, deemed responsive,evaluated, and recommended proposals for award. Under authority
granted to the Chief Procurement Officer in Sourcewell's bylaws, the recommendations set forth above are
approved,.
I hereby certify:
1. Sourcewell is a government agency,created and authorized by Minnesota law to provide cooperative
procurement contracts,.
2. The procurement process and resulting contracts have been awarded in compliance with the laws of the State
of Minnesota (Minnesota Statutes Chapter 471 and: Milnnesota,Statutes Section 123A.21), and in conformity to
Sourcewell's Procurement Policy.
DOcu'i4gned by
t*�
Y,02A r 39DO6489,
Jeremy Schwartz, CSSBB, CPPO, NlGP-CPP
Sourcewell Chief Procurement Officer