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HomeMy WebLinkAboutItem C07 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Michelle Lincoln,District 2 The Florida. Keys Mayor Pro Tem David Rice,District 4 p Craig Cates,District I James K. Scholl,District 3 - Holly Merrill Raschein,District 5 Regular Meeting July 15, 2026 Agenda Item Number: C7 26-32297 BULK ITEM: Yes DEPARTMENT: Project Management TIME APPROXIMATE: n/a STAFF CONTACT: William DeSantis AGENDA ITEM WORDING: Approval of a Third Amendment to the Task Order with Hale Innovation, LLC in the amount of $14,400.00 for Grant Administration Services for the Rowell's Waterfront Park Phase II Project. This Amendment adds six (6) more months of grant administration oversight for the Community Development Block Grant - Coronavirus (CDBG-CV) grant due to the recent grant increase and extension the County received. This Amendment is 100% funded by a CDBG-CV Grant administered by the Florida Department of Commerce. ITEM BACKGROUND: Monroe County was awarded a Community Development Block Grant — Coronavirus (CDBG-CV) Grant in December 2022 in the amount of$2,956,534.00 for park rehabilitation upgrades at Rowell's Waterfront Park. A Grant Modification#1 was executed in April 2024 which extended the Agreement's expiration date to September 30, 2024. A Grant Modification #2 was executed in July 2025 which extended the grant expiration date to March 31, 2026, and also revised the Project Narrative. A Grant Modification #3 was approved by the BOCC at the May 20, 2026 meeting which increased the total grant amount from$2,956,533.59 to$5,036,533.59, increased the scope of work,and extended the grant expiration date from March 31, 2026, to December 31, 2026, in order to complete the project. A Task Order for Grant Administration Services was issued to Hale Innovation, LLC in March 2023 whereby the Consultant was to assist the County with CDBG-CV Grant Program Commencement Documentation, Grant Program Regular Interval Reporting, and Grant Program Closeout Documentation. Due to the various project delays and grant extensions, two amendments have been issued to Hale Innovation which extended their grant administration services for the project. This Third Amendment to the Task Order extends their services an additional six (6) months until the end of December, which is when the current CDBG-CV grant expires. The total contract amount including this Third Amendment is $110,400.00 and is 100% funded by the CDBG-CV grant. PREVIOUS RELEVANT BOCC ACTION: 02/17/21 —BOCC held a Public Hearing for input on application for CDBG-CV grant funds to enhance Rowell's Park. 10/20/21 —BOCC approved a Language Access Plan for the CDBG-CV program in Monroe County. 12/07/22 - BOCC approved a CDBG-CV Grant in the amount of$2,956,534.00 for Rowell's Park Phase II. March 2023 —A Task Order with Hale Innovation, LLC for grant administration services was executed by the County Administrator. April 2024 - Kevin Wilson approved Modification#1 which extended the CDBG-CV Agreement's expiration date to September 30, 2024. June 2024—The First Amendment to the Task Order with Hale Innovation, LLC for grant administration services was executed by the County Administrator. 7/16/25 - BOCC approved an Agreement with Pedro Falcon Contractors for the Rowell's Park Phase II Redevelopment Reduced Scope project. 7/16/25—BOCC approved Modification#2 to CDBG-CV grant which extended the expiration date to March 31, 2026 and revised the Project Narrative. 9/10/25 —BOCC approved a First Amendment to Agreement w/Pedro Falcon which added legal language requested by the Florida Department of Commerce. October 2025—The Second Amendment to the Task Order with Hale Innovation, LLC for grant administration services was executed by the County Administrator. 5/20/26—BOCC aproved Modfication #3 which extended the expiration date to December 31, 2026, and increased grant amount to $5,036,533.59. INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: 6-Month extension of Grant Administration Services for Rowell's Waterfront Park Ph. II project for additional cost of$14,400.00. STAFF RECOMMENDATION: Approval of Third Amendment DOCUMENTATION: FINANCIAL IMPACT: Effective Date: 07/15/2026 Expiration Date: 01/05/2027 Total Dollar Value of Contract: $14,400.00 Total Cost to County: $0.00 Current Year Portion: $0.00 Budgeted: Yes Source of Funds: 125-22584 CPI: n/a Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: Yes County Match: No TASK ORDER FOR GRANT ADMINISTRATION SERVICES BETWEEN MONROE COUNTY AND HALE INNOVATION, LLC FOR ROWELLS WATERFRONT PARK In accordance with the Agreement for Grant Writing and Administration Services, made and entered into on February 15, 2023, (Agreement),between MONROE COUNTY, ("County") and HALE INNOVATION,LLC ("Consultant"),where grant writing and administration services are allowed. All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends, adds, or modifies a provision or an Article of the Agreement, which will be specifically referenced in this Task Order and the amendment, addition, or modification shall be precisely described. These additions apply only to the project referenced in this Task Order. This Task Order is effective on the 6th day of March , 2023. WHEREAS,Rowell's Waterfront Park is currently being redeveloped and the County has received funding through the Community Development Block Grant Coronavii-us Aid (CDBG-CV) program for Phase II of the project; and WHEREAS,the County desires to have assistance with the administration of the CDBG-CV grant in order to ensure compliance with the grant requirements and the Consultant has the needed expertise to provide this service. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: 1. In accordance with Article 11, SCOPE OF BASIC SERVICES of the Agreement, the Consultant will provide Grant Administration Services for oversight of the Rowell's Waterfront Park CDBG-CV grant administered by the Florida Department of Economic Opportunity (FDEO). Services provided shall include: a. CDBG-CV Grant Program Commencement Documentation — The Consultant shall prepare commencement documentation including HUD Form 2880, DEO SERA Security Agreement/Confidentiality Form(s), Forms SC-30 and 31, and any other necessary forms. The County will review and supply needed signatures and Consultant shall submit the forms as directed by FDEO. b. CDBG-CV Grant Program Regular Interval Reporting— The Consultant shall prepare regularly required administration documentation including Request for Funds, Quarterly Progress Reports, Quarterly Fair Housing Reports, Semi-annual Minority 1 and Business Enterprise Reports, Annual Section 3 Reports, and any other necessary forms. The County will review and supply needed signatures and the Consultant shall coordinate with the County to submit form(s)via the Subrecipient Enterprise Resource Application (SERA) online system. c. CDBG-CV Grant Program Closeout Documentation — The Consultant shall provide assistance upon completion of construction with documentation of compliance with all grant requirements. The Consultant shall prepare all required documentation including Administrative Closeout Report and any other necessary forms. The County will review and supply needed signatures and the Consultant shall coordinate with the County to submit all required closeout documentation as required by FDEO. 2. In accordance with Article VII Paragraph 7.1 of the Agreement, the County shall pay the Consultant a lump sum total of Thirty-Eight Thousand, Four-Hundred and 00/100 Dollars ($38,400.00)paid on a monthly lump sum basis in the amount of$2,400.00 per month for sixteen (16) months. All other Terms and Conditions of the Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, each party caused this Task Order to be executed by its duly authorized representative. CONSULTANT: Digitally signed by Lawrence Lawrence Hale Hale Date:2023.03.06 13:27:18-05'00' 03/06/2023 Hale Innovation, LLC Date MONROE COUNTY: Digitally signed by Roman Gastesi Roman G a$te$i Date:2023.03.06 14:19:51-05'00' 03/06/2023 Roman Gastesi—County Administrator Date MONROE COUNTY ATTORNEY CWF E APPROVED 'S TO FORM a i . SECOND AMENDMENT TO TASK ORDER FOR GRANT ADMINISTRATION SERVICES BETWEEN MONROE COUNTY AND HALE INNOVATION, LLC FOR ROWELL'S WATERFRONT PARK In accordance with the Agreement for Grant Writing and Administration Services, made and entered into on February 15, 2023, as amended on February 19, 2025, (Agreement), between MONROE COUNTY, ("County") and HALE INNOVATION, LLC ("Consultant"), where grant writing and administration services are allowed, the parties hereto agree as follows. All terms and conditions of the Agreement apply to this Second Amendment to the Task Order, unless this Second Amendment amends, adds, or modifies a provision or an Article of the Agreement, which will be specifically referenced in this Second Amendment and the amendment, addition, or modification shall be precisely described. These additions apply only to the project referenced in this Second Amendment to Task Order. This Second Amendment is effective on the 20 day of October , 2025. WHEREAS, the parties executed a Task Order on March 6, 2023, whereby the Consultant is to provide assistance with the administration of the Community Development Block Grant Coronavirus Aid(CDBG-CV) grant for Rowell's Waterfront Park redevelopment; and WHEREAS, the parties executed a First Amendment to the Task Order on June 24, 2024, which extended the Consultant's services for an additional sixteen months due to a delay in the project timeframe; and WHEREAS, the project has again continued past the projected timeframe necessitating an extension of time for the Consultant to provide grant administration services in order to ensure compliance with the grant requirements. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: 1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement, the Consultant will continue to provide Grant Administration Services for oversight of the Rowell's Waterfront Park CDBG-CV grant administered by the Florida Department of Commerce, formerly the Florida Department of Economic Opportunity (FDEO). Services provided shall include: a. CDBG-CV Grant Program Regular Interval Reporting—The Consultant shall prepare regularly required administration documentation including Request for Funds, Quarterly Progress Reports, Quarterly Fair Housing Reports, Semi-Annual Minority and Business Enterprise Reports, Annual Section 3 Reports, and any other necessary Page 1 of 2 forms. The County will review, and supply needed signatures, and the Consultant shall coordinate with the County to submit form(s)via the Subrecipient Enterprise Resource Application(SERA) online system. b. CDBG-CV Grant Program Closeout Documentation — The Consultant shall provide assistance upon completion of construction with documentation of compliance with all grant requirements. The Consultant shall prepare all required documentation including Administrative Closeout Report and any other necessary forms. The County will review, and supply needed signatures, and the Consultant shall coordinate with the County to submit all required closeout documentation as required by the Florida Department of Commerce. 2. In accordance with Article VII Paragraph 7.1 of the Agreement, the County shall pay the Consultant a not-to-exceed total of Nineteen Thousand, Two-Hundred and 00/100 Dollars ($19,200.00) paid on a monthly lump sum basis in the amount of$2,400.00 per month beginning November 6, 2025. The contract amount including the original Task Order, First Amendment, and this Second Amendment is a Not-to-Exceed total of Ninety-Six Thousand and 00/100 Dollars ($96,000.00). All other Terms and Conditions of the Task Order as amended remain unchanged and in full force and effect. IN WITNESS WHEREOF, each party caused this Second Amendment to Task Order to be executed by its duly authorized representative. CONSULTANT: Lee Hale Digitally signed by Lee Hale Date: 2025.10.20 12:46:32 -04'00' Hale Innovation, LLC Date MONROE COUNTY: Christine Digitally signed by Christine Hurley H u rl e Date:2025.10.20 Y 14:59:03-04'00' Christine Hurley—County Administrator Date ONROE',iCOUNT'!!''ATTrOMNE'd"S C WF►CE APPROVED AS TO FORM TAW COUNTY ATTORNEY Page 2 of 2 DATE; 10 17-70?5 THIRD ANM NDMENT TO TASK ORDER FOR GRANT ADMINISTRATION SERVICES BETWEEN MONROE COUNTY AND HALE INNOVATION,LLC FOR ROWELL'S WATERFRONT PARK In accordance with the Agreement for Grant Writing and Administration Services, made and entered into on February 15, 2023, as amended on February 19, 2025, (Agreement), between MONROE COUNTY, ("County") and HALE INNOVATION, LLC ("Consultant"), where grant writing and administration services are allowed, the parties hereto agree as follows. All terms and conditions of the Agreement apply to this Third Amendment to the Task Order, unless this Third Amendment amends, adds, or modifies a provision or an Article of the Agreement, in which case the provision or Article will be specifically referenced in this Third Amendment and the amendment, addition, or modification shall be precisely described. These additions apply only to the project referenced in this Third Amendment to Task Order. This Third Amendment is effective on the 15 1h day of July 2026. WHEREAS, the parties executed a Task Order on March 6, 2023, whereby the Consultant is to provide assistance with the administration of the Community Development Block Grant Coronavirus Aid (CDBG-CV) grant for Rowell's Waterfront Park redevelopment; and WHEREAS, the pat-ties executed a First Amendment to the Task Order on June 24, 2024, which extended the Consultant's services for an additional sixteen months due to a delay in the project timeframe; and WHEREAS, the parties executed a Second Amendment to the Task Order on October 20, 2025, which extended the Consultant's services for an additional eight months due to another delay in the project timeframe; and WHEREAS,the County has received an increase in grant funding from the Florida Department of Commerce resulting in additional scope being added to the project which has also increased the project timeframe necessitating an extension of time for the Consultant to provide grant administration services in order to ensure compliance with the grant requirements. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below,the parties agree as follows: 1. In accordance with Article 11, SCOPE OF BASIC SERVICES of the Agreement, the Consultant will continue to provide Grant Administration Services for oversight of the Rowell's Waterfront Park CDBG-CV grant administered by the Florida Department of Commerce, formerly the Florida Department of Economic Opportunity (FDEO), Page 1 of 3 Services provided shall include: a. CDBG-CV Grant Program Regular Interval Reporting—The Consultant shall prepare regularly required administration documentation including Request for Funds, Quarterly Progress Reports, Quarterly Fair Housing Reports, Semi-Annual Minority and Business Enterprise Reports, Annual Section 3 Reports, and any other necessary forms. The County will review, and supply needed signatures, and the Consultant shall coordinate with the County to submit form(s)via the Subrecipient Enterprise Resource Application (SERA) online system. b. CDBG-CV Grant Program Closeout Documentation — The Consultant shall provide assistance upon completion of construction with documentation of compliance with all grant requirements. The Consultant shall prepare all required documentation including Administrative Closeout Report and any other necessary forms. The County will review, and supply needed signatures, and the Consultant shall coordinate with the County to submit all required closeout documentation as required by the Florida Department of Commerce. 2. In accordance with Article VII Paragraph 7.1 of the Agreement, the County shall pay the Consultant a not-to-exceed total of Fourteen Thousand, Four Hundred and 00/100 Dollars ($14,400.00) paid on a monthly lump sum basis in the amount of$2,400.00 per month beginning July 6,2026. The contract amount including the original Task Order, First Amendment, Second Amendment, and this Third Amendment is a Not-to-Exceed total of One Hundred, Ten Thousand, Four Hundred and 00/100 Dollars ($110,400.00). All other Terms and Conditions of the Task Order as amended remain unchanged and in full force and effect. [signature page to follow] Page 2 of 3 IN WITNESS WHEREOF,each party caused this Third Amendment to Task Order to be executed by its duly authorized representative. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA By: By: As Deputy Clerk Mayor/Chairman Date: Date: MONROE COUNTY ATTORNEYS OFFICE APPROVED AS TO FORM _ SFANTCOUNTYArrORNEY DATE' 6-17-.2026, Attest: CONSULTANT: Witnesses to Consultant: HALE INNOVATION, LLC lm-A� By: C.__-�4 W ovt✓S co 2-$ ' - Print Name Date Print Name Date Title: Title: e,-e ; .-JL-r" Page 3 of 3 A�" CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 02/27/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT John R.MacDowell NAME: MacDowell Insurance,Inc. AICNNo Ext: (407)628-2200 FAX No): (407)628-8840 420 Lake Howell Road E-MAIL mdins@cfl.rr.com ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Maitland FL 32751 INSURERA: Hartford Underwriters Insurance Company 30104 INSURED INSURER B: Progressive Express Ins Company 10193 Hale Innovation,LLC INSURER C: Hanford Casualty Ins.Cod Twin Fire Ins.Co. 29424/29459 111 S.Maitland Ave. INSURER D: Lloyd's of London Suite 120 INSURER E Maitland FL 32751 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2172200395 REVISION NUMBER: THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL UBR POLICY NUMBER MM/DD YYYYMPOLICY EFF O DD YYYY LIMITS ICY EXP LTR INSD WVD X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO_7 CLAIMS-MADE Fx_]OCCUR PREMISES (Ea occurrence) $ 1,000,000 MED EXP(Any one person) $ 10,000 A Y 21 SBMAM5TY3 07/21/2025 07/21/2026 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PRO ❑ 2,000,000 JECT LOC PRODUCTS-COMP/OPAGG $ OTHER: Hired&Nonowned Auto $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident ANYAUTO BODILY INJURY(Per person) $ B OWNED �/ SCHEDULED Y 986532061 09/11/2025 09/11/2026 BODILY INJURY(Per accident) $ AUTOS ONLY /� AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident Uninsured Motorist $ 300,000 X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 A EXCESSLIAB CLAIMS-MADE 21 SBMAM5TY3 07/21/2025 07/21/2026 AGGREGATE $ 1,000,000 DED RETENTION$ $ WORKERS COMPENSATION X STATUTE ER AND EMPLOYERS'LIABILITY Y/N 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ C OFFICER/MEMBER EXCLUDED? NIA 76 WEG AM3YZ8 07/01/2025 07/01/2026 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Architects&Engineers Professional Per Claim $1,000,000 D Liability-Claims-Made Basis PS00240438663 07/21/2025 07/21/2026 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The Monroe County Board of County Commissioners are additional insureds as respects general liability and auto liability as required by written contract, written agreement or permit. 6Y_...._7 3.2.26 � WAMW NPR XY68 . CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe County Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street AUTHORIZED REPRESENTATIVE Rm.2-216 Key West FL 33040 # E038 51 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD