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Home My WebLink AboutItem F01 COUNTY of MONROE BOARD OF COUNTY COMMISSIONERS � Mayor Michelle Lincoln,District 2 The Florida Keys Mayor Pro Tern David Rice,District 4 y Craig Cates,District 1 James K. Scholl,District 3 � « Holly Merrill Raschein,District 5 Regular Meeting July 15, 2026 Agenda Item Number: F1 26-32184 BULK ITEM: Yes DEPARTMENT: County Land Acquisition and Land Management TIME APPROXIMATE: STAFF CONTACT: Paunece Scull AGENDA ITEM WORDING: Approval of the 1 st Amendment to the Lease Agreement with Rockland Investment Corporation Inc. for Unit Nos. 101 and 203 at 111 Overseas Highway, Rockland Key, Florida for building and ground space as an interim Clerk of Court facility on Rockland Key. The term of this lease will start July 17, 2026 and will expire on July 16, 2027, with the total monthly rent being $22,596.81. ITEM BACKGROUND: The Clerk of Court currently utilizes the old Jefferson Browne Courthouse for storage of old records. This Courthouse is scheduled for demolition due to having reached its lifespan. It is necessary then to relocate the Clerk' s records while they are being scanned and later destroyed. The County currently leased this space from the owner, Rockland Investment Corporation, Inc, on Rockland Key where the County Fleet Department is currently temporarily located. After considering other spaces, staff became aware that this facility was available and was a good location and least expensive option. This location also provided a secure outside space which will be utilized for the trucks that will be on the property periodically for shredding of the scanned documents. The parcel is located at 111 Overseas Highway, Units 101 and 203, at Rockland Key adjacent to the Fleet Maintenance Dept. The initial lease term was for two (2) years and this if the first of three (3)possible one-year extensions. The term of this renewal will begin on July 17, 2026 and expire July 16, 2027. The total monthly rental for both the building and outside space is $22,596.81, which includes the base rent for the main and secondary parcels and a percentage of the common area maintenance charges (C.A.M.). The County will also pay a prorata portion of the taxes and its utilities. County staff from the Facilities Maintenance Department will perform some maintenance of the building and outside area and in return has received a reduced C.A.M. for a portion of those costs. The total monthly rental fee is assessed to the Clerk of Court budget. Staff seeks approval of this amended Lease Agreement. PREVIOUS RELEVANT BOCC ACTION: 07/17/2024 Approval of the Lease for Units 101 and 203 at I I I Overseas Highway, Rockland Key for use by the Clerk of Court. INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: Amendment for one-year extension. STAFF RECOMMENDATION: Approval. DOCUMENTATION: 1 Renewa107.17.2026-07.16.2027 Rent Amount Increase 8.1.2026-07.16.2027 FINANCIAL IMPACT: Effective Date: 07.17.2026 Expiration Date: 07.16.2027 Total Dollar Value of Contract: $271,161.72 Total Cost to County: $271,161.72 Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match: No 1. Approval of the I st Amendmentto the Lease Agreement with cInvestment Corporation Inc. for Unit Nos. 10 1 and 203 at I 1 I OverseasHighway, ck , Floridafor building and ground space as an interim k of Court facility on Rocklande . The term of this lease will start July 17, 2026 and will expire on July 16, 2027, with the total monthlyt being . 1. FIRST AMENDMENT T0 LEASE AGREEMENT 111""'irst Aniendnietlt to 'Lease Agreement is, made alid entered *into this 15th day of July, 2026, between MONROE COUNTY ("Lessee",/ "C"'ounty"), a,polittical subdivisionof the State, whose address 'is 1, 100 SiMonton Street, Key West, Florida, 33040, and of Fl,orida,, ROCK14AND INVESTMENT CORPORATION, INC (641 es,sor" / "R.ockknid")11-, a, Flor�ldc Corporation", atithorized.to do bust"nessin the State of Floridal', 'whose principal addressIls 615- B, Unfted Street, Key West, Florida 33040., WHEREAS, on'the l,'7'h day of July, 2024, the pailies entered, into a Lease Agreement for the lease of certaiin pt-operty, im,provenients and structures situated at and comm,only known,as 111 Overseas Highway, Unit Nos. 1,01, and 203, Rockland Key, Monroe County, 1`41orlda 33040 roperty"), for use of certain, areas of the Ilroperty to, provide a build'ing and ground space for use by the Monroe County Clerk of Court 'for an, interim, fiacitity ("Original 1",.ease Agreement"',).*, and WHER.EAS,, the term, in the Origina,11,.,ease Agreementwas effective ftoni, JLdy' 17, 2024,, to July 1.6. 2026, and provided for three (3), add.1tional, one (1) year extension periods after the Itiltial term, of the 1. ease; and WHEREAS, the Mottroe Cotuity Clerk Of COL[rt continties, to have an,eed, or this space-, and W11EREAS,,I he County 11as a new Notice address, and the Original 1-deasle Agreement sh,al.1 'be revlsedto, reflect the County's �new address for Noticel; and, WHEREAS, the parties have 1-bund this Or',igitical Le ,se Agreement, as �,ttn ended, to be 111LItually beneficiall-, and WBEREAS Lessor and Lessee agree to amend th,e Original, Lease Agreement as set fiorth herein.., NO''W,THEREFORE1,f:o' r anditi consideration Of MUtual,promises coi'itaiined,hereln aildother good and, valuable consideration', the recelI)t and suffitcwncy of whicli are hereby acknowledged, the parties hereto covenant alid, agree as, foll,ows,: 0, , lof the Or* *nal Lease Agreem,ent, *s, hereby L Paragraph 2, Term and Effective Pate I I g amended to include 'the parties have exerclised thei''Ir first one-yearl extension. The terni*nation date fior the Orliginal. Lease Agreen',ient as amended, iis now,July 16, 2027. 0 2. Paragraph 50. Notices, ofthe Original Lease Agt-eement is hereby amen,ded as, f:`ollows.. 50. Notices. Any written tiotioce or correspondence given. pursuant tothis Lea,se shall 0 'be sent byt,Jnited States Mail, certified,,, return, receipt requested,I., or by, courler with. proof of," delivery. "I"he place of giving Not'j"ce shall remain th,e same c*i,,s, set forth herelin, utit'll, changed in writhi,g in �the ni.anner provided in thi,s paragraph. Notice ls deemed, received When hand, defivered by national courier with proof of defiNret-y or 'by t.J.S. upon ver"Ified. recetpt ortllpon the date ofreftisal. ornon-acceptance ofdefivery., Notice shall 'be suit to, thel,"ollowing persoti.s: LESSEE: LESSOR.: Dept. off l-Iousing & ,R, re�l Estate Rockland, Investnient ("I orporation', Inc. 1100 Sitnon'ton, S"t.., Suite 2-257' Attw: Steve R. Hensoti, Key West, Florida 33040 615-B UnIted Street Key, Westy ,Flortda. 33040, And Clerk of the Gircuit Court & Cmi; ptroller P.0. Box 1980 Key West, Florida, 33041-1,980 With a cop), to-, Monroe COUnty Attorney P.O. Box 1026 Ke F i 1q..w y West, lor*da, 33040-10?6 ,3. Exceptas, set orthin Paragraph.one and two of,this First Amendnient to Lease Agreenient,, tip ll other respects, "the ten,:ii.s atid, condlitions he Oriiginal .Lease Agreemetit dated, July 1 2024, as amended, shall, rema .n-'FuIl f"orce and effect. 71 IREMAINDER OF PAGE INTENTIONALLYLEFT BLANK] ISIGNATURE PAC'T r ro FUL1,40,W]' 2 1N WFFNESS Wf IEREOF, the parties have fiereu,nto, set their hands and sea], the day ',ind 'Ny�ear first writteli, cabove., (SEAL) A"I"'TEST: KEVIN MAI)OK, CLERK LI SSS 1111.1,E BOARD OF COtJNTY C0.'N4MPS-'SS'1('.)'NERS 01""' MONR(',)E COUN"FY By By:_ As Deputy Clerk Mayor Michelle [,Iticoln WTFN E S S 1'4'S L,ESSOR: R,ockjl nd Itivestme'nt Corporation., Inc., A-Florida Corporatioll, 00011/% By j, ess 1 ,11int Naine Prin't Name Address Witness 2 Print Narne .......................................- Address, Rockland Investment Corporation, Inc. 615-B United Street—Key West, FL 33040 Erik Henson, Director of Leasing—352-284--4069--erikhenson@yahoo.com Harold Berry, Billing—305-296-2588--hberry@rocklandkw.com rocklandkw.com JUNE 15 2026 MONROE COUNTY CLERK RECORDS MANAGEMENT DEPT 500 WHITEHEAD STREET KEY WEST, FL 33040 Email: STOUGHTON-TANIA@a MONROECOUNTY-FL.GOV RE: Rental Increase Effective AUGUST OIS',2026— 111 ROCKLAND KEY,Kew West,Florida 33040 Please accept this as your official notice of the upcoming rent increase. Please be advised that pursuant to the terms of that certain Lease Agreement find below a schedule of revised rent/updated fees as it relates to 111 Rockland Key Florida 33040 at our facility effective AUGUST 01st,2026. Base Monthly Rental Main Parcel $ 159425.49 Base Monthly Rental Secondary Parcel $ 59728,01 CAM Main Parcel $ 1,156.91 CAM Secondary Parcel 286.40 State Sales Tax Exempt Total Monthly Rental Amount(Adjusted) $22.596.81 Thanks again for all your business over the years. It has been much appreciated Should you have any questions or require further clarification, please contact Erik Henson at (352) 284-4069 Sincerely, AtVAigm M"-- ;e. qem,&w WWVF MW 14 W Steve R.Henson