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HomeMy WebLinkAboutItem I03 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Michelle Lincoln,District 2 The Florida. Keys Mayor Pro Tem David Rice,District 4 p Craig Cates,District I James K. Scholl,District 3 - Holly Merrill Raschein,District 5 Regular Meeting July 15, 2026 Agenda Item Number: I3 26-32344 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: N/A STAFF CONTACT: Richard Strickland AGENDA ITEM WORDING: Approval of the 1 st Amendment to the Parking Management Lot Management Services Agreement with SP Plus LLC updating the 2026 Capital Expense Budget for the newly install Parking Access Revenue Control System (PARCS) equipment in order to reimburse SP Plus in monthly installments over the remainder of the five-year term of the agreement. All costs are paid from Airport Operating Fund 404. ITEM BACKGROUND: On June 13, 2024, the County Purchasing Department received and opened three (3)proposals for EYW Parking Lot Management Services. SP Plus Corporation, Republic Parking, and LAZ Florida Parking LLC. On August 22, 2024, the selection committee met in a publicly notice meeting to announce each selection committee member's scores, and the final scores and rankings. SP Plus received the most points and is being recommended by the selection committee for award of bid and contract. PREVIOUS RELEVANT BOCC ACTION: On December 13, 2024, the BOCC granted approval to advertise the RFP for EYW Parking Lot Management Services, and on October 16, 2024, the Board approved the five-year agreement with SP Plus. On December 10, 2025 the 2026 Capital Expense Budget was approved but it was revised to reflect monthly reimbursement payments based on the months remaining on the agreement now that the PARCS equipment has been installed. INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: Amends the PARCS capital expense budget, attached as Exhibit C to the 1 st Amendment to Agreement, to be paid in monthly installments from July 2026 to December, 2029. STAFF RECOMMENDATION: Approval. DOCUMENTATION: EYW-SP Plus 1st Amendment FINANCIAL IMPACT: S209,794.87 for new PARCS equipment. Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Yes Source of Funds: Airport Operating Fund 404 CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: 1ST AMENDMENT TO MANAGEMENT AGREEMENT FOR PARKING LOT MANAGEMENT SERVICES KEY WEST INTERNATIONAL AIRPORT THIS V AMENDMENT TO AGREEMENT (hereafter"Amendment") is made and entered into this 15'h day of July, 2026, by and between Monroe County, a political subdivision of the State of Florida, (hereafter "Owner" or "County"), whose address is 1100 Simonton Street, Key West, Florida, 33040 and SP Plus LLC (f/k/a SP Plus Corporation), a Delaware limited liability company authorized to transact business in the State of Florida(hereafter"Operator"or"Contractor"),whose address is 200 East Randolph Street, Suite 7700, Chicago, Illinois 60601. WITNESSETH WHEREAS, Owner owns and operates the Key West International Airport (hereinafter referred to as the "Airport"); and WHEREAS, Operator is engaged in the business of operating public parking facilities; and WHEREAS, Owner and Operator entered into an Agreement dated October 16, 2024 (hereafter "Original Agreement")to operate certain parking facilities at the Airport; and WHEREAS, Owner and Operator desire to amend the Original Agreement in order to attach the approved capital expense budget required under Article 3.05 of the Original Agreement as Exhibit C to the Original Agreement; and WHEREAS, Owner and Operator desire to amend the Original Agreement in order to update Article 17.09 of the Original Agreement; NOW, THEREFORE, in consideration of the premises and of the mutual covenants herein contained, and for such other good and valuable consideration, the receipt of which the parties hereby expressly acknowledge, the parties hereto covenant and agree to the following terms and conditions. Section 1. Article 3.05 of the original agreement is hereby amended to read as follows: 3.05 Budget. Operator shall prepare and submit to the Owner for review and approval an overall annual operating budget, listing all anticipated reimbursable costs required for the first year, including the cost of the Operator's annual audit required under this contract. Thereafter, annually,no later than 30 days prior to the anniversary of the Agreement, Operator shall submit a new annual operating budget for review and approval by the Owner. The approved annual operating budget may be increased or decreased by the Owner from time to time, but only if and to the extent that the Owner, in its reasonable discretion, deems such revisions necessary and appropriate under this Agreement. Upon approval from the Owner individual line items within the approved annual budget may be increased or decreased from time to time so long as any increase does not exceed the approved annual budget. Start-up expenses are projected to be approximately $15,000.00 and are not included in the annual operating budget, as these one-time reimbursable expenses would be incurred as part of the 1 transition. As with the monthly invoicing, the startup expenses require sufficient backup documents, invoices, receipts, etc. in order to be reimbursed. The new Parking Access Revenue Control Systems (PARCS) equipment ital expense as provided in Exhibit C and those costs are not included in the annual operating bud CS expense will be reimbursed in monthly installments over the remainder of the five-year to e agreement. Should the the foregoing, unless Operator is notified in writing by the Owner that the operating expense associated with the purchase or performance of certain goods or services will be incurred by the Owner, all operating expenses shall be reimbursed by Owner to Operator at Operator's cost, plus sales tax, if any, in accordance with Article 4.02 herein below. Section 2. Article 17.09 of the original agreement is hereby amended to read as follows: 17.09 Public Access. Operator must comply with Florida public records laws, including but not limited to Chapter 119,Florida Statutes and Section 24 of article I of the Constitution of Florida. The Owner and Operator shall allow and permit reasonable access to, and inspection of, all documents,records,papers, letters or other "public record" materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Owner and Operator in conjunction with this contract and related to contract performance. The Owner shall have the right to unilaterally cancel this contract upon violation of this provision by the Operator. Failure of the Operator to abide by the terms of this provision shall be deemed a material breach of this contract and the Owner may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party,be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. The Operator is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the Operator is required to: (1) Keep and maintain public records that would be required by the Owner to perform the service. (2) Upon receipt from the Owner's custodian of records,provide the Owner with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Operator does not transfer the records to the Owner. (4) Upon completion of the contract, transfer, at no cost, to the Owner all public records in possession of the Operator or keep and maintain public records that would be required by the Owner to perform the service. If the Operator transfers all public records to the Owner upon completion of the contract, the Operator shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.If the Operator keeps and maintains public records upon completion of the 2 contract,the Operator shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Owner, upon request from the Owner's custodian of records, in a format that is compatible with the information technology systems of the Owner. (5) A request to inspect or copy public records relating to a County contract must be made directly to the Owner, but if the Owner does not possess the requested records, the Owner shall immediately notify the Operator of the request, and the Operator must provide the records to the Owner or allow the records to be inspected or copied within a reasonable time. If the Operator does not comply with the Owner's request for records, the Owner shall enforce the public records contract provisions in accordance with the contract,notwithstanding the Owner's option and right to unilaterally cancel this contract upon violation of this provision by the Operator. An Operator who fails to provide the public records to the Owner or pursuant to a valid public records request within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes. Operator shall not transfer custody,release, alter,destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: MONROE COUNTY ATTORNEY'S OFFICE, 1111 12TH ST., SUITE 408, KEY WEST, FL 33040, publicrecords@monroecounty-fl.gov, (305) 292-3470. Section 3. All other provisions of the Original Agreement dated October 16, 2024, not inconsistent herewith, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed this 15th day of July, 2026. (SEAL) ATTEST: KEVIN MADOK,CLERK BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FLORIDA By: By: as Deputy Clerk Mayor Michelle Lincoln SP PLUS LLC .. .., By: President- East Airports Title MONROE COUNTY ATrORI Y V �MPROVE S TrOIRM R�� A � AN"6` �7UE�1"�'`J ATI"�7�t!"d�'...µ�._��,. .� 3 CAA a o 0 o rn o 0 0 0 O N N N O F N F F l�i F L�L> V3 V3 LD LO 0 to r w m M rn m u rn 0 rn N m LO Lr> LO j M rn j rn > rn > W Z v v Z v Z v Z v O V 7 O V O V O V H3 m U) n C N � a N 0 p Clz� (n V V N 7 N 7 y V d} LL LLN'1 4N"� LLU' 7 N M CY Im N171 cn Nc7i N d s Mtn �goLo Q C N V O N N V N N 7 ] _ W 'a N t �o 0 0 E N N N N /_WWI f3Q r_ r0, rM�V3 V3 EH WM o r m �V3 H3 H3 W N N t N :� N O] a a, •CL EA H}d} U N N N N 4 V3 V V3 N N N n N N N V N 7 9 S W LL LL LL LL TLfA Vi V3 V3 E N N N N W C C C V C V m m EA fH V3 V3 C cu ` @ N } U E y y y H a U U U W O E m G G f) U Q > 1 L T U Op �0 R Oy LO m NL L) a a a a z aQW DATE MM/DD/YYYY) �......- CERTIFICATE OF LIABILITY INSURANCE 01/16/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain w� p y, policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT 'O NAME: AOn Risk Services Central, Inc. PHONE FAX Chicago IL Office (AIC.No.Ezt): (866) 283-7122 (A/C.No.): 800-363-0105 v 200 East Randolph E-MAIL 2 Chicago IL 60601 USA ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A: XL Insurance America Inc 24554 SP Plus LLC INSURER B: Greenwich Insurance Company 22322 Standard Parking Corporation IL 200 E Randolph Street, Suite 7700 INSURERC: AIG Specialty Insurance Company 26883 Chicago IL 60601 USA INSURER Pacific insurance Company Ltd 10046 INSURER E: Allied World Assurance Company (US) Inc 19489 INSURER F: National Casualty Company 11991 COVERAGES CERTIFICATE NUMBER: 570117656569 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE NSD WVD POLICY NUMBER MM/DD/YYY) (MM/DD/YYYY) LIMITS B X COMMERCIAL GENERAL LIABILITY RGE300120909 01/01/2026 01/01/2027 EACH OCCURRENCE $14,000,000 CLAIMS-MADE OCCUR SIR applies per policy ter M s & condT TOnS DAAGE TO RENTED $2'OQO'oOQ PREMISES(Ea occurrence) X Contractual Liability Included MED EXP(Any one person) Excluded A ISK. T PERSONAL&ADV INJURY $1,000,000 OR GEN'LAGGREGATE LIMITAPPLIES PER: �4Y -"' 29�( , ..._. _,,,,- GENERAL AGGREGATE $25,OOO,OOO PRO- DATP:.„ - N POLICY ❑JECT LOC WAIM Nfq.> PRODUCTS-COMP OPAGG $14,OOO,OOO OTHER: SIR/Deductible $1,000,000 0 B RAD943782009 01/01/2026 01/01/2027 COMBINED SINGLE LIMIT N AUTOMOBILE LIABILITY $10,000,000 AIDS (Ea accident) X ANY AUTO BODILY INJURY(Per person) O OWNED SCHEDULED BODILY INJURY(Per accident) Z AUTOS ONLY AUTOS N HIREDAUTos NON-OWNED PROPERTY DAMAGE (p ONLY AUTOS ONLY (Per accident) O X GKLL$500,000SIR Garagekeepers Limit $2,500,000 c X UMBRELLA LAB OCCUR BE037085811 01/01/2029 01/01/2027 EACH OCCURRENCE $10,000,000 V X EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000 DED I X RETENTION $25,000 A WORKERS COMPENSATION AND RWD300121009 01/01/2026 01/01/2027 PER STATUTE OTH- EMPLOYERS'LIABILITY ER YIN ADS ANYCERIMEMBE PROPRIETOR/EXCLUDED' N/A N/A RWR300121109 01/01/2026 01/01/2027 E.L.EACH ACCIDENT $1,000,000 A OFFICER/MEMBER EXCLUDED? N (Mandatory in NH) RETRO E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Monroe County BOCC is included as Additional insured on the above referenced policies except Workers' Compensation. Should �- General Liability, Automobile Liability and workers' Compensation policies be cancelled before the expiration date thereof, th policy provisions of each policy Will govern how notice of cancellation may be delivered to certificate holders in accordance J- with the policy provisions of each policy. Insurance charges will include all applicable premiums and costs, as well as retained exposure charges established by the Named Insured. 1/1/2026 - 1/1/2027 Crime & Excess Crime Pol #'s SAA504144810 & i= xscS04144910; $5,000,000 OCCURRENCE. Crime coverage provides first party coverage against business related crime such as robbery & burglary, employee dishonesty, forgery or alteration, computer fraud, guest property, money orders and counterfeit CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County BOCC AUTHORIZED REPRESENTATIVE 1100 Simonton Street Key West FL 33040 USA �. ©1988-2015 ACORD CORPORATION.All rights reserved ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 570000025472 LOC#: ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMEDINSURED Aon Risk Services Central , Inc. SP Plus LLC POLICY NUMBER see Certificate Number: 570117656569 CARRIER I NAIC CODE see Certificate Number: 570117656569 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance INSURER(S)AFFORDING COVERAGE NAIC# INSURER G : Westchester Surplus Lines Ins Co 10172 INSURER H : Great American Spirit Ins Co 33723 INSURER I : MS Transverse specialty Insurance Comp 41807 INSURER 3 : Endurance American Specialty Ins Co. 41718 ADDITIONAL POLICIES if a policy below does not include limit information,refer to the corresponding policy on the ACORD certificate form for policy limits POLICY POLICY INSR ADDL SURR POLICY NUMBER EFFECTIVE EXPIRATION DATE LIMITS LTR TYPE OF INSIRaNCE INSD WVD DATE (MA1/DD/YYYY) MM/DD/YYYY EXCESS LIABILITY D 83H01Bv8VRS 01/01/2026 01/01/2027 Aggregate $10,000,000 $10M X $10M I TSUEEX000066001 01/01/2026 01/01/2027 Aggregate $10,000,000 $10m X $20m E 03126674 01/01/2026 01/01/2027 Aggregate $10,000,000 $10m x $30m F ECO2608933 01/01/2026 01/01/2027 Aggregate $10,000,000 $10m p/o $20m x $40m 3 xsc30000541308 01/01/2026 01/01/2027 Aggregate $10,000,000 $10m p/o $20m x $40m K USL03196626 01/01/2026 01/01/2027 Aggregate $10,000,000 $10m x $60m L Cx501212003 01/01/2026 01/01/2027 Aggregate $10,000,000 $10M x $70M M xsc0000297 01/01/2026 01/01/2027 Aggregate $7,500,000 $7.5m p/o $15m x $80m H EXC5879262 01/01/2026 01/01/2027 Aggregate $7,500,000 $7.5m p/o $15m x $80m G G47373955004 01/01/2026 01/01/2027 Aggregate $10,000,000 $10M X $95M Each $10,000,000 Occurrence ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 5 7000002 5472 LOC#: ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMEDINSURED Aon Risk Services Central , Inc. SP Plus LLC POLICY NUMBER see Certificate Number: 570117656569 CARRIER I NAIC CODE see Certificate Number: 570117656569 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance INSURER(S)AFFORDING COVERAGE NAIC# TNSURER K : Fireman's Fund Indemnity Corp 11380 TNSURER L : Homesite Insurance Company 17221 INSURER M : MSIG Specialty Insurance USA Inc. 34886 INSURER ADDITIONAL POLICIES if a policy below does not include limit information,refer to the corresponding policy on the ACORD certificate form for policy limits POLICY POLICY INSR ADDL SURR POLICYNUMDER EFFECTIVE EXPIRATION DATE LIMITS LTR TYPE OF INSIRaNCE INSD WVD DATE (A1A1/DD/YYYY) MM/DD/YYYY ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 570000025472 ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMEDINSURED Aon Risk Services Central , Inc. SP Plus LLC POLICY NUMBER see Certificate Number: 570117656569 CARRIER NAIC CODE See Certificate Number: 570117656569 EFFECTIVE DATE ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liabilitv Insurance Additional Description of Operations/Locations/Vehicles: currency. As respects excess policies ARGO-CAS-OCC-001999.2 - $5M po $10M xs $105M and CASF0000923AO2026 - $5M po $10M xs $105m, and excess policy 17762-1xSL0026 - $10M xs $115M, Aon Commercial Risk (u.S.) is generating and distributing this certificate in an administrative capacity. Aon Bermuda and Savona Road insurance are the brokers for the defined policies. ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD