HomeMy WebLinkAboutItem I04 BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor Michelle Lincoln,District 2
The Florida. Keys Mayor Pro Tem David Rice,District 4
p Craig Cates,District 1
James K. Scholl,District 3
- Holly Merrill Raschein,District 5
Regular Meeting
July 15, 2026
Agenda Item Number: I4
26-32355
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: N/A STAFF CONTACT: Richard Strickland
AGENDA ITEM WORDING:
Report of Airport change orders reviewed by the County Administrator.
ITEM BACKGROUND:
There were four(4) change order(s) considered and approved by the County Administrator during the
month of June, 2026.
PREVIOUS RELEVANT BOCC ACTION:
Ordinance No. 005-2023 adopted on April 19, 2023, authorizes the County Administrator to approve
separate, non-cumulative change orders for construction projects and professional service contracts in
amounts not to exceed $100,0000 (as amended by Ordinance No. 005-2023) or 5% of the original
contract price, whichever is greater. The BOCC requested a monthly report of all change orders
considered by the County Administrator.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
Approval.
DOCUMENTATION:
Airport Monthly Change Order Report
FINANCIAL IMPACT:
N/A
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
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MONROF COUNTY1LNG1NFYR1NG1PRQ .CT MANAGEMENT
Comrmcr CHANGE ORDER
PROJECT TITLE: Taxiway A Extension and Mitigation CHANGE ORDER NO: 6
INITIATION DATE: 06/14/2026
TO CONTRACTOR: Charley Toppino&Sons CONTRACT DATE: 11/17/2021
The Contract is changed as follows:
The original Contract Sum ... .............................. .......... ......... ........ ....$7,210,999.66
Net change by previously authorized Change Order . -...-............ ........... ........$914,656.75
The Contract Sum prior to this Change order was........... -$8,125'656 Al
The Contract Sum is (decreased) by this Change Order 6........... ............ .....($16,500.00)
The Revised Contract Sum including this Change Order ......----.......... ...........-.$8,109,156.41
Pay Item D-751-3 (Shoreline Protection Revetment — Mitigation Site 1) was billed in PA #3 (October 2025) and PA #4
(November 2025) at 75 tons each, for a total of 150 tons (100%to date). However, Pay Item D-751-3 does not appear to be
required for Mitigation Site 1 and was included as a token quantity only in the event it became necessary.
This Change Order will credit back a total of($16,500)for the amount charged to date for pay item D-751-3.
Net change to contract Change Order 6: ($16,500.00)
This Change Order 6 does not increase contract time.
Contractor agrees to accept the decrease in monetary compensation and hereby waives and releases any and all claims for
any additional compensation related to these bid items.
This Change Order 6 represents 0.0023% of the original contract price.
Not valid until approved by Owner, Architect if applicable), and Contractor
Robert B. Aydin,P.E
1,0it,11, i,,,l by R,I,rl B.
l,l':on=Robert B.Aydin,P.E.,
ARCHITECT/ENGIN R Aydin, P.E. 'D�aute`2026.05.29 15 25 00-04'00'
�Date
CONTRACTOR
bate
AIRPORTS DIRECTOR 06/03 2026
Digitally signed by Christine Date
Christine Hurley Hurley
COUNTY/ASSISTANT ADMINISTRATOR Date:2026.06.05 14:47:06-04'00'
Date
MONROE COUNTY ATTORNEY
,PPROVE ,�-79,11FO RM
MERCADO
CIF"4§fWN4TCOUNTY
DAW' Q/14
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ❑ No Z
If Yes, explanation:
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$100,000 or 5% of contract price(whichever is greater). Yes ❑ No E
If Yes, explanation as to why it is not subject for a calling for bids:
• Project engineer/architect approves the change order, Yes Z No ❑
If No, explanation of why:
• Change Order is correcting an error or omission in design document. Yes F1No M
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
ComrmcT CHANGE ORDER
PROJECT TITLE: Taxiway A Extension and Mitigation CHANGE ORDER NO: T
INITIATION DATE: U5/22/2O26
TO CONTRACTOR: Charley Toppino& Sons CONTRACT DATE: 11M7/2021
The Contract is changed osfollows:
The original Contract Sum _��........... ........................ ......... ............_17.31O.QQQ.GG
NetchangebypreviouslymuthohzedChangeOrdor --. ....... .......— .... ---18Q8.15G7G
The Contract Sum prior tothis Change order weo------- .......--- ......... ......$8.109.156,41
The Contract Sum is increased by this Change C)rdsx— .... ...... —.............. -- ........'$8.43O.24
The Revised Contract Sum including this Change Order ...-----........ -------18.117.588/S5
Change Order No. 7 is issued to incorporate additional costs associated with asbestos abatement identified after execution
of Change Order No. 5. At the time of Change Order No. 6, asbestos testing had not yet been completed; Uhenafore,
provisions were included allowing for a future adjustment should asbestos-containing materials (ACM) be confirmed.
Subsequent testing results confirmed the presence of asbestos within the project area, See attached for detailed findings
from the Contractor.
In 0000n1once with these findings. the Contractor obtained a proposal from a licensed environmental subcontractor for the
removal and proper disposal of identified ACM, including approximately 300 square feet of asbestos-containing floor tile.
This Change Order includes the Contractor's costs for asbestos obatement, associated overhead and proht, and related
project costs as supported by the submitted and reviewed quotations, totaling 18,430.24.
This adjustment is necessary to address unforeseen hazardous materials encountered during the work and to ensure
compliance with applicable environmental regulations and project requirements.
Net change to contract Change Order7: $8.43¢.24
This Change Order 7 does not increase contract time.
Contractor agrees to accept the increase in monetary compensation and hereby waives and na|eeeeo any and all dm|ma for
any additional compensation related tothese bid items.
This Change Order 7 represents O.1169% mf the original contract price.
Not valid until approved by Owner,Architect(if applicable), and Contractor
Robert B. Aydin,,P.E.
CONTRACTOR (e7i
at
Digitally signed by Christine eDte
yHurley
COUNTY/ASSISTANT ADMINISTRATOR
Date
ONROE COUNTY ATTORNEY
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ❑ No
If Yes, explanation:
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $100,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project engineer/architect approves the change order. Yes ® No ❑
If No, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
qm
Change Order
Attention: Jacobs DATE: 5114126
200 W.Forsyth St
Suite 1520
Jacksonville,FL 32202
ITEMIZED QUANTITIES
Location: 3491 S Roosevelt Blvd,Key West FL 33D4D
Scope: KWIA Taxiway A Extension and Mitigation-Demolition-Asbestos Abatement
Item Description Quantity Units Cost per Unit Line Item Cost Notes
1 Asbestos Abatement 1.0 LS $ 7,527.00 $ 7,527.00
Subtotal $ 7,527.00
2 Overhead and Profit 10% 1.0 LS $ 752.70 $ 752.70
3 Performance/Payment Bonds $20.00/Thousand 1.0 ITS $ 150.54 $ 150.54
4 Mobilization/Demobilization 1.0 LS
5 General Conditions 1.0 ITS
Total: $ 8,430.24
Notes:
Exclusions:
Prepared by: w4ar
Estimator
Charley Toppino&Sons,Inc.
Sheet 1 of 1
Date: 5114/26
Signature: Date:
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ENVIRONMENTAL,
Seirviceis,LLC.
AN EIS COMPANY
SOLUTIONS
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SOLUTIONS AN """ ,
Quote
Proposal Submitted to Owner Quote Number:
Company: Charles Toppino and Sons, Inc. TRIQ004187
Attn: Loreta Alvarez-Fraga, Project Coordinator Project Short Name:
Address: 129 Toppino Industrial Drive, Key West, FL 33040 Toppino @ Key West International Airport
Phone: 305.296.5606 Date:
Email: LoretaF@charleyToppino.com 5/12/2026
PROJECT: Key West International Airport Abandoned Structure#1
PROPOSED SCOPE OF WORK: Simpson Environmental Services, LLC dba EIS—Environmental Infrastructure Solutions ("EIS")
hereby proposes to:
Remove and dispose of a total of approximately 300 square feet of asbestos-containing floor tile located in the office area of shed#1.
NOTES TO THE SCOPE OF WORK—This Proposal is subject to and provided based upon the following assumptions:
1. This proposal is based on the premise Charley Toppino and Son, Inc. (Toppino)will provide all necessary water
and power for the project.
2. Simpson's proposal is based on completing the work in one mobilization.
3. Simpson's offer does not include any provisions for any Davis Bacon, Florida Prevailing wages, or overtime.
4. This proposal is for the removal of accessible ACM only. Simpson's proposal does not include any demolition or
disassembly which may be necessary to gain access to ACM that is trapped, concealed, or otherwise inaccessible.
5. This offer is based on the premise that the structure is sound and does not pose a safety hazard to Simpson
employees.
6. This proposal is provided on the premise that the structure is to be demolished following completion of the
abatement work, therefore, Simpson's proposal does not include any protection, temporarily or otherwise, of the
building or its contents following removal of the ACM.
7. Simpson's offer is based on being provided access to park both a truck and trailer proximal to the structure.
Proposal#: TRIQ004187 Project:Toppino @ Key West International Airport Page 2 of 6
SIMPSONENV.COM
111L Disaster Response: BBB-347-6690
524454 CJC1 1541I
SimpsonENVIR
ONMENTAL
Services,LLC.
SOLUTIONS AN """ ,
Quote
8. With regards to the movable objects, Simpson's proposal includes provisions for miscellaneous trash to be
relocated but does not include disposal.
9. Simpson will utilize the most expedient method of tile method without regards to the structured based on the
premise that it is schedule for demolition upon completion of the work.
10. Simpson's offer does not include any weather or security protection.
11. Simpson's proposal includes air monitoring for contractor's OSHA compliance only. Toppino shall be responsible
for all other air monitoring. Toppino's air monitor/consultant shall provide Simpson with copies of all air monitoring
data generated on this project at no additional charge to Simpson.
12. Simpson will dispose of all ACM waste generated on this project at a landfill authorized to accept asbestos wastes;
Owner will receive a waste manifest (within a few weeks of the projects' completion)to evidence the proper
disposal of the ACM generated on this project.
13. All asbestos work will be completed using all federal, state, local regulations as well as Simpson's standard
operating procedures.
EXCLUSIONS—This Proposal is subject to and provided based upon the following exclusions:
1. Daily air monitoring and final clearances.
2. Badging and Airport Security Check
3. Performing this work under a specification
DOCUMENTS INCORPORATED BY REFERENCE, if any:
NESHAP Pre-Demolition Survey performed by Gallagher Bassett(GBTS Project:26007-0050)and dated May 8, 2026,
PROPOSED DURATION OF WORK:
Simpson anticipates a complete project duration of approximately two working days.
CONTRACT PRICE—"EIS" proposes to provide the above-described Scope of Work for the sum of:
$T527.00
UNIT PRICES— "EIS"offers unit rates to cover any additional materials found during the abatement process:
N/A
See next page for Terms and Signatures.
Proposal#: TRIQ004187 Project:Toppino @ Key West International Airport Page 3 of 6
SIMPSONENV.COM
CGCI 524454 CJC1 1541J
SimpsonENVIR
ONMENTAL
Services,LLC.
�OILIUITIONS AN """ ,
Quote
Additional Terms
Unless noted otherwise above,the following items apply:"EIS",the Contractor,proposes to provide supplies,materials,equipment,documentation,environmental
insurance, labor, supervision, and disposal to complete this project. State notification fees are excluded for this proposal, as well as third party consulting fees.
The contractor requires the following to be provided by the Owner or Client:access,electricity,water,third party consulting services,location for equipment/supply
storage/trailer, and parking,as needed. Bonds and applicable sales and use taxes are not included in pricing, unless specifically noted above. Performance and
Payment Bonds can be added at a rate of 2.5%. A mobilization fee equal to 10%of the total contract value will be invoiced at project start to cover initial project
setup, materials,staffing, and logistics.All invoices issued under this agreement, including mobilization, progress, and final invoices, are subject to the payment
terms stated herein. Payment is due thirty(30)days from submission of invoice.If payment is not received in full within thirty(30)days of the due date,Contractor
reserves the right to file a Mechanic's Lien or any other legal claim against the property, in accordance with state lien laws. In the event payment is not made as
required herein,the Contractor is entitled to recover all costs of collection, including, but not limited to, reasonable attorney fees.The obligation of payment to
the Contractor is independent of the Prime/Owner payment to the Client.The Client remains responsible for full payment within the agreed upon terms
regardless of any delay or non-payment from the Prime/Owner.A 3%processing fee will apply to credit card payments.The Client and Contractor may agree
to changes in the Scope of Work.Any modifications to the Scope of Work must be approved in writing by both Parties.Any alterations or deviation from the above
specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. Any claim for
damages or back charges, including but not limited to those arising from alleged delays, defects, or deficiencies in performance, must be submitted to the
Contractor in writing within five(5)business days of the occurrence giving rise to the claim. Failure to provide written notice within this period shall constitute a
waiver of such claims. No back charges shall be accepted without prior written approval from the Contractor.Any retainage will be paid within thirty(30)days of
completion of the Scope of Work as defined above. Owner must carry fire, tornado, or other necessary loss insurance. The Contractor is not the generator of
waste—Owner is the generator of waste and hereby gives the Contractor authority to sign waste disposal documents on Owner's behalf. Owner also gives the
Contractor the authority to sign asbestos/renovation/demolition notifications on behalf of the owner.To the extent this proposal is incorporated by reference into
or conflicts with other project or contract documents,this agreement will take precedence.
This Proposal shall be incorporated into any final agreement signed by the parties in furtherance of performing the work contemplated herein. If any
provision of the final agreement entered into by the parties conflicts with any provision set forth in this Proposal,the provision of this Proposal shall
control and prevail.
Authorization Acceptance of Proposal (Owner/Client):
Submitted by Simpson Environmental Services, LLC dba The above terms and conditions are satisfactory and hereby
EIS—Environmental Infrastructure Solutions accepted. "EIS" is authorized to do the work as described. Payment
Printed Name:Angel Luis Magobet will be made as specified above. Please sign and return via email.
Title: Operations Manager Authorized Signature:
Phone:954-826-9185 Printed Name:
Address:Simpson Environmental Services, LLC Title:
8607 Gall Boulevard,Zephyrhills, FL 33541
Robert B.Aydin, 4y 9.,dby b yd.�,P.E. Date:
DN. Robert B.Nyd C.E.rS
Authorized Signature: P.E. o I-bl 1 R moo
NOTE:This proposal will be deemed withdrawn by"EIS"if not accepted within thirty(30)days.
Proposal#: TRIQ004187 Project: Page 4 of 6
LL
SIMPSONENV.COM
Disaster Response: BBB-347-6690
CGCI 524454 CJC1 1541J
CAPABILITIES
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INFRASTRUCTURE
SOLUTIONS 00�jjii0l "d
At the EIS Family of Companies, we understand the critical difference between
serving customers and providing exceptional CUStOrrlel-service. As a leader in
TURNKEY ENWONMENTAL. turnkey Environmental Consulting & Compliance, Surface & Subsurface, and
CONSULTING, ABA-rEMENT, Facilities & linfrastructure Solutions we are committed to going beyond
expectations. YOU can trust US to listen to your concerns, respond promptly to
REMEDIATION, & your requests, stay true to our promises, and address your challenges with
DEMOU-rION SOLUTIONS integrity and honesty. Our dedication to accountability and excellence is
reflected in the positive feedback we consistently receive through outstanding
customer service surveys,which reinforce the quality and reliability of our work.
THE EIS FAMILY OF COMPANIES
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(602)2671900 (303)433 0419 (8 1/)595 0/90 (515)2&1 OdO 1 (888)353 2080 (800)32H 8860
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C01,4SLA."riNG & �AC1,`,Lff1HES & 11,kJFRASTWi ic ri,,PRE
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MONROE COUNTY/ENGINEERING/PLOJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Relocate Runway 7-25 CHANGE ORDER NO: 8 - FINAL
INITIATION DATE: 06/02/2026
TO CONTRACTOR: General Asphalt Co. LLC CONTRACT DATE: 12/11/2024
The Contract is changed as follows:
The original Contract Sum .......................................................................................$30,152,480.18
Net change by previously authorized Change Order .....................................................($6,916.41)
The Contract Sum prior to this Change order was..........................................................$30,145,563.77
The Contract Sum is decreased by this Change Order....................................................($612,740.15)
The Revised Contract Sum including this Change Order ................................................$29,532,823.62
This final change order reconciles the original bid quantities with the final quantities actually installed on the project.
Quantity adjustments are based on verified final field measurements, as-built conditions, and approved modifications that
occurred during construction. The adjusted quantities represent the final pay quantities for all applicable bid items and
equitably modify the contract value to accurately reflect the work performed in accordance with the contract documents.
The Contractor has been paid to date: $29,371,315.50
The retainage withheld to date: $753,110.65
This deductive change order will reduce the amount of retainage to be paid to the Contractor in the final pay app:
($753,110.65- $612,740.15) = $140,370.50
Net change to contract Change Order 8: ($612,740.15)
The construction commencement was May 13, 2025.
Change Order No. 8 does not result in an increase to the contract time.
The Contractor agrees to accept the reduction in compensation and hereby waives and releases any and all claims for
additional compensation related to these bid items.
This change order represents 2.03%of the original contract price.
Not valid until approved by Owner, Architect (if applicable), and Contractor
Robert B. Aydin,PsEgned by Robert B.
DN:cn-Robert B.Aydin,P.E..
ARCHITECT/ENGINEER Aydin, P.E. e Date:-Ds 2026.06.05 16:29:10-04'00'
Digitally signed by Jose Semprun Date
CONTRACTOR
Jose S e m p r u n Date:2026.06.04 09:36:56-04'00'
Date
r 06.08.2026
AIRPORTS DIRECTOR e!!� o °
Digitally signed by Christine Date
Christine Hurley Hurley
COUNTY/ASSISTANT ADMINISTRATOR 04'002026.06.10094219
Date
Approved for legal sufficiency
Digitally signed by Robert B.
Robert B. Shillinger, Jr. Shillinger,Jr.
Date: 2026.06.09 12:43:23 -04'00'
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ❑ No
If Yes, explanation:
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$100,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project engineer/architect approves the change order. Yes ® No ❑
If No, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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MONROE COUNTY/ DEPARTMENT OF AIRPORTS
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 001
Key West International Airport INITIATION DATE: May 20, 2026
Noise Insulation Program
Construction of NIP Group 2 CONTRACT DATE: September 10, 2025
TO CONTRACTOR: Strong Tower Construction
The Contract is changed as follows:
Original Contract Sum.................................................................................. ...—$1,274,817.95
Net change by previously authorized Change Orders....................................................... $0.00
Contract Sum prior to this Change order was.............................................- .......$1,274,817.95
Contract Sum will be decreased by this Change Order........ ....................... ...$211,565.53
The new Contract Sum including this Change Order is........................................$1,063,252.42
The Contract Time will be changed by...................................... ........................................0 Days
The date of Substantial Completion as of the date of this Change Order is—,........... May 5, 2026
Detailed description of change order and justification:
(A) Unused Unit Prices included in the Contract were deducted ($185.988,091),.
(B) Changes made during Final Measurement Visit (FMV)net de-ductliar) (,.;9n 577 44)
L
(C) Unnecessary Lead Remediation included in the contract was deducted ($5.000.00).
Additional documentation is attached.
This change Order is a 16.6% reduction of the original contract 2rice.
Not valid until signed by Owner, Architect if applicable), and Contractor
ARCHITECT: F!2A2!1 5/20/26
Mbftly signed by R.b.,l Y-M Date
sw"G-v
Robert YOU ht"
CONTRACTOR-
2.5�P,.-1'7,56 M-04 00 5/20/2026
Date
DIRECTOR OF AIRPORTS: 6/12/2026
Digitally signed by Date
Christine Christine Hurley
Date:COUNTY/ASSISTANT ADMINISTRATOR: Hurley W47:52-04'00'2026.06.23
Date
,1 MONROE COUNTY ATTORNEY
,1APPROVE 11 'ORM
RE f4p
Cw0" TAN A ORNEY
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ❑ No
If Yes, explanation:
• Change Order was included in the original specifications. Yes ® No ❑
If Yes, explanation of change in price:
(A) Unit Prices were included in the original specifications and contract sum. Only a small
portion of the Unit Prices were needed, so the remaining amount is being deducted from the
contract.
(B) During the Final Measurement Visit(FMV)with the contractor, it was observed that certain
conditions had changed since the Design Survey was conducted. Changes were made to
accommodate the new conditions. This resulted in a net deduction from the contract.
(C) Lead remediation was included in the original specification and contract sum. Following
the FMV, it was determined that the area(s) that tested positive for LBP would not be
disturbed, so the cost of Lead remediation is being deducted from the contract.
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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