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Home My WebLink AboutItem K04 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Michelle Lincoln,District 2 The Florida. Keys Mayor Pro Tem David Rice,District 4 p Craig Cates,District I James K.Scholl,District 3 -� Holly Merrill Raschein,District 5 Regular Meeting July 15, 2026 Agenda Item Number: K4 26-32380 BULK ITEM: Yes DEPARTMENT: Sheriffs Office TIME APPROXIMATE: STAFF CONTACT: AGENDA ITEM WORDING: Approval of a request by Monroe County Sheriffs Office for expenditure of South Florida Law Enforcement Asset Forfeiture Treasury Funds for the FY2026 in the amount of$27,200 to procure four(4) MX Defender Cameras with related equipment and Platform. The purchased items will be deployed in the field upon receipt and will assist in sustaining and enhancing law enforcement services within Monroe County. ITEM BACKGROUND: Monroe County Sheriff's Office is the fiduciary for South Florida HIDTA, which covers 8 counties, consists of 38 task forces and includes over 1,000 law enforcement and civilian personnel. Funds from federal asset forfeitures are deposited, depending on the investigating agency, into one of two accounts managed by MCSO: Justice Account or Treasury Account. Funds may be spent by participating agencies through the "equitable sharing program". Funds must be spent in accordance with the guidelines for equitable sharing. One permissible use is for law enforcement equipment and the cameras listed above are law enforcement equipment. Expenditure of federal shared funds must be approved by the Sheriff and the BOCC. Additional information on the equitable sharing program and permissible uses can be found at: https://home.treasury.gov/system/files/246/2024-Justice-Treasury-Joint-EQ S-Guide-final-equitable- sharing.pdf PREVIOUS RELEVANT BOCC ACTION: Previous requests have been made for expenditure of Shared Funds, with the most recent being Item 25-0135 in January 2026, corrected by Item 26-0385, for the purchase of a vehicle. Items 26-0386 and 26-0393 were approved in February authorizing expenditures for safety upgrades to the Miami Task Force facility. INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATION: DOCUMENTATION: FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: MONROE COUNTY SHERIFF'S OFFICE SHARING OF FEDERALLY FORFEITED PROPERTY- South Florida Law Enforcement Asset Forfeiture Fund .....FY26-1023 Name of Organization: Address: NCIC Number: �monroe county Sheriff IFLO440000 ............ Contact Name: DUNS Number: ..... ................. --— ----- ............issette Meneses 34 1414089 ... .. .. .... Phone Number: 954-430-4904 �. . ....... ... ...... ................. ..... ....... ...................... Email: ................................ ----------............................................... LMMeneses@sflhidta.org ...................... ....... ...................................... Type Of Entity(X one): State * County Local Government Department/Agency ........................... Private,nonprofit organization,pursuant to 26 U.S.C. 501(c)(3)or(4) Other(Please describe):_. 11111.........._ .......................... ...................................... ...............____11...... ............ ......----...... ......... Activity[Mission of Entity(i.e.,drug abuse treatment,drug and crime prevention,providing housing,providing job skins,etc). Please be as descriptive as possible: The Monroe County Sheriff's is (MCSO) is the primary law enforcement and corrections agency in Monroe County, Florida. The MCSO provides patrol services, investigations, court security, and aviation services to approximately 80,000 residents over 3,738 square miles. ..........................I——..... w .......................1-1.......... Detail of Request for are Funds(must include breakdown of initiatives to be accomplished with shared monies,costs,and timeframes for completion): The purchased items will be deployed in the field upon receipt and will assist in sustaining and enhancing law enforcement services within Monroe County. The purchase of this equipment will comply with the Treasury Forfeiture and the Sheriffs Office purchasing guidelines: (4) MX Defenders: 1 = $6,000 x 4 =$24,000.00 (4)Solar Panel: $0.00 (4)Standard Pole: $0.00 (4) Platform Fee: 1 =$800 x 4= $3,200.00 (4)Warranty: $0.00- Included for 1 year TOTAL: $27,200.00 1111 -- __..............._................... .................................. ......_......................................................... -—________--_............ Detail activity's connection to furthering law enforcement efforts.For example,direct connection(paying for information), preventative connection(drug awareness program),or developmental connection(funding law enforcement awareness in a youth program). We are requesting four license plate reading cameras and accessories. These cameras will be mounted at locations on US 1 broughout the County. The cameras being purchased are the same cameras we have at other locations, and they will interface ith our existing software. The vendor who provided the quote is the manufacturer's sole distributor for the state of Florida. No other funding source is available. ____ Will the grant monies requested be used as matching funds for another grant.....................w. ��__ .._�__ __ _,_w� Detail funding sources explored for this initiative(this explanation should include the requestor's existing budget and all other options). This request is for an expense that was not budgeted. This request complies with the 2024 Treasury Guide to Equitable Sharing, Section V. page 1 c. d. Law enforcement equipment—Costs associated with the purchase, lease, maintenance (including repairs r service agreements), or operation of law enforcement equipment for use by law enforcement ersoel that supports law enforcement activities. Examples include furniture, audio-visual equipment, ice supplies, telecommunications equipment, copiers, safes, fitness equipment, computers, computer accessories and software, body armor, -worn cameras, cloud data storage, uniforms, firearms and related equipment, ammunition, radios, cellular telephones, electronic surveillance equipment, vehicles e.a.,patrol and unmarkedv icle n .,g9im M,ls,an m ani m_malm-careen-relate_ expenses. Certification by Applicant: I hereby certify: I. All information included in this application is true. Z. A separate accounting of all shared funds received will be maintained subject to accounting requirements and practices employed under state and local law for recipients of federal,state,or local funds. 3. Compliance with Federal Civil Rights laws. 4. Compliance with all federal laws that apply to the applicant. S. No officer,director,trustee,fiduciary of the applicant has been: a) convicted of a felony offense under federal or state law;or b) convicted of any drug offense. 6. No shared benefits will be used for political or personal purposes. 7. No shared benefit will be used for any purpose that would constitute an improper or illegal use under the laws,rules,regulations,or orders of the state or local juris fiction in which the applicant is located or operates. 8. Agency Head(Signature):___ Date: .... ......._. ._...��,..w_ w _ ..v.._._..........w.w_w_w_w.ww....._.._m..m.M._M..�„�._.M._.M.........M....... .. ,................ _..... _, ,, w . (Printed): bA" . ............... �..® Sheriff Richard Ramsay South Florida HIDTA Executive Director Hugo J. Baffera Date: June 26, 2026 Approval[ X ] Denial[ ] Comments Regarding Decision .... ........ _._...._. www_w_.w__ .......... Portion Below To Be Completed By MCSO Personnel ..... ..... „ ..._.. . ._._v.... General Counsel: _w.. ... ..w....., Date: Approval [ ] Denial[ ] Comments Regarding Decision: Finance Director:-,-, _._ .. ........ ._.. Date w ...... ... Approval[ ] Denial ] � Comments Regarding Decision: . ...... ...... __..........._..... ... ........... ....__..... .._Mm........_.... Committee Approvals and Statement: Signature:,..._._... ........- Printed Name .. ...__._.... Date:... ....... .. ....... Signature:._....__.._...... .. ....... ._......_ Printed Name:. ..._ .................................... Date: — Signature:_. _.... .... Printed Name _.. . . .... .. . .. Date:,, Signature: ......................_........ Printed Name.. __. .... Date:... ........... Signature......._ .. . ............. .. Printed Name _,,_.........._n......___ Date:- . ........ Comments: _.... .w........... ................._._ .....w. .. ........... _..,,,,.... Statement By Chief Law Enforcement Officer. Signature.......... ......_...._..__... Date:.. ... ..._. .. Rev 7/26/17 Yu QUO I E M 11746366261'3 CREA I ED:4115/26 PREF)Aklil) FM- Monroe County Sll'tedffs Mice (FL) Name Charge Type QTY/HR Price Per Total Plilice M)(Defender Orie Time 1 $6,000 $6,000 .. .... ..... .............. SolIair Fland Indilided 1 $0 $0 ................. Stairidard Pdle(s) Induded -.......... ...... ..... .......... Vlatfoirm IIFee Re(:uirdiiig 1 $800 $800 Warranty (�nduded for One Year) Induded 1 $0 $0 Total Arinuial Recurring Charges: $800 "T"otal One'Tliniie Charges- $6,000 Mr st Year'll"otak $6,800 TE111IMS Tii'ds esbmate does unot include any aplisHcable taxes,It is not finall ard¢nay dhainge ounce Mill detaills an?coinfirmed 1111a5 qU,010 MnaIns vaNd for 30 days drain t11h date of Issue Pricing a nd terons aura subject to change after this peii iod, 11 yph,'ai uunstaHation s occur witMn 8 weeks of recedpt d Flundhase Oider,lxmMed no de I ays in perinitting(if app I icable), Payrnent is due,wWlihr 313days'Froilri insta I iation/order cornp tion d ate,uniess negowted otherwlse If dectrnr�al pl.is requhed foii dds jjproed,the customer is responsillsie foir povidling a i ell iable source of 12CYVAC power in accordance Mth locad iegu Ila Joii is. I!his niay include securing necessary�!)errnits and covtohig a iny a Mated costs hi sight is illot relql in�msNe for i!)ennittitig, dect0cati work,or taxes associated with insItallation uniess otherwise agireed,H a third panty re(vuires Insight tocn":vver thEiSe COAS,UIEwyWffl be invc)wceci to the custoi!neii By I)uoceeding,tire custonn(N confiii ors tl4ey have the auflimftV tia aik unsta4atlorl at the designated hscd:flonps).Pssiu ance ofa Pw chase Dii der related Lo this quote wild be deemed accelitaince of the teii mr,ci,Wlined her carer,inchiding any custcm er nesponsibillties noted above. Jewliana Castillo From: Jose Patino <Jose.Patino@insightIpr.corn> Sent: Thursday,June 11, 2026 1:50 PM To: Jewliana Castillo Subject: Fw: MX Defender You don't often get email from jose.patino@insightipr.com i,eYuen,w iu th�,s�SjWpg ant Good afternoon, I received this from our support. Jeff no Longer works for the company, I have taken over the law enforcement side. To answer your question,yes we are the sole provider of the MX defender camera in Florida. That is an Insight designed and manufactured camera. The MX Defender is a replace ment/adva ncment to the current matrix edge camera that Monroe County has deployed. I am happy to help or answer any other questions you have.Thanks! Jos6 Patino Insight LPR ..................... .......... .......... From:Stephen Nethery<Stephen.Nethery@insightipr.com> Sent:Thursday,June 11,2026 11:45:41 AM To:Jose Patino <Jose.Patino@ insightipr.com> Subject: FW: MIX Defender FYI -See email below.You got this? Stephen Nethery 817-821-6528 �09 L<�LI III U te 111eetim E�,Orn�inute ineefin From:Jewliana Castillo<JCastiL[o@keysso.net> Date:Thursday,June 11, 2026 at 10:44 AM To:Jeff Stawiarski <Jeff Stawiarski@insighttpr.com> Subject: MX Defender Good morning, I am working on an order for the MX Defender.We got a quote from you, but I wanted to ask if you were a sole source vendor for this product? Thank you Tamara Snider From: Tamara Snider Sent: Tuesday,June 2, 2026 10:08 AM To: Jillian Cranney;Yeny Valdes;Jewliana Castillo Cc: Mike Rice;Tamara Snider Subject: Forfeiture Request - LPR Signs - Need Additional Quote(s) Attachments: SKM_C360i26060210030.pdf, Insight LPR, LLC.docx Good imorr°uing... In follI wing my other ernaH regarding forfeiture request, J ell suggested that we -try to get another quote for this egt.uilpirnent and/or to check the government ;Vote„ Mike adv✓sed that we want 4 of tfie e, Can you pllea e assist wutll°u that, Fhainik you, 'Tamara f aisle Manager 1 Giraurits drmnl-li stratcr f Planning & Rfasearcllm C/O Monroe Counly Sll-ueirift°s Office Sheriff l lcll and A. Raurusay 5525 College Road lCey West, IPleirlida 33040 Office : 30 x-2g2--7092 f 292-7090 ()(21100) Fax f-. 305_292-l070 E--Maio is l der lkg 3F —net . r " -� w'stir; �YG?F 'EGG/ dYi�l,�, ((rPiPs/,lr�,Irs;2JE!J �rPr%l,flf l'l/�� 'l.l .`✓,Cr(�r9!,,,;i lrlm�n, SAY 1 18 Guide to Equitable Sharing d. Law enforcement equipment—Costs associated with the purchase,lease,maintenance (including repairs or service agreements), or operation of law enforcement equipment for use by law enforcement personnel that supports law enforcement activities. Examples include furniture, audio-visual equipment,office supplies,telecommunications equipment,copiers, safes,fitness equipment,computers,computer accessories and software,body armor,body- worn cameras,cloud data storage,uniforms, firearms and related equipment, ammunition, radios,cellular telephones, electronic surveillance equipment,vehicles (e.g., patrol and unmarked vehicles),and animals and animal-care-related expenses. e. Joint law enforcement and public safety operations—Costs associated with the purchase of multi-use equipment and operations used by both law enforcement and non-law enforcement personnel. Examples include 911 call center equipment,defibrillators,Naloxone, search and rescue boats, aircraft, and diving equipment. These expenditures are exempt from the pro-rata calculation of law-enforcement-related costs. There must be a law enforcement use; the equipment cannot be solely for non-law enforcement operations,such as fire and EMS vehicles. f. Contracts for services—Costs associated with a contract for a specific service that supports or enhances law enforcement. Examples include translation and language assistance services, outsourced laboratory testing, staffing and feasibility studies,auditing of equitable sharing funds,Employee Assistance Program services,subject matter expert consultations,grant writing,or software development. Employment-related contracts or contracts involving inherently law enforcement functions are prohibited. Examples include hiring an attorney,investigator,or civilian personnel to perform tasks typically or previously performed by agency or jurisdiction personnel. Under no circumstances should any agency enter a contract that bases payment on a percentage of the seizures and forfeitures of the law enforcement agency. g. Law enforcement travel and per diem—Costs associated with travel and transportation for law enforcement agency personnel to perform or support law enforcement duties and activities. Travel and per diem for personnel from other agencies is not permitted. All related costs must be in accordance with the jurisdiction's travel and per diem policies and must not create actual or the appearance of extravagance,waste,or impropriety. h. Law enforcement awards and memorials—Costs associated with the purchase of plaques, certificates,commemorative badges,and challenge coins in recognition of a law enforcement achievement,activity,or training. Shared funds may not be used to pay monetary awards in any form,including cash, cash equivalents,or stored value cards. Shared funds may be used to pay the costs for commemorative plaques,displays, or memorials on law enforcement property to recognize or memorialize a law enforcement officer's contributions, such as a memorial plaque or stone in honor of an agency's officers killed in the line of duty. The plaque,display,or memorial must not create actual or the appearance of extravagance,waste, or impropriety. Justice shared funds may not be used for memorials involving construction. See Section,.V..1 2 r „