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HomeMy WebLinkAboutItem K06 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Michelle Lincoln,District 2 The Florida. Keys Mayor Pro Tem David Rice,District 4 p Craig Cates,District I James K.Scholl,District 3 -� Holly Merrill Raschein,District 5 Regular Meeting July 15, 2026 Agenda Item Number: K6 26-32384 BULK ITEM: Yes DEPARTMENT: Sheriffs Office TIME APPROXIMATE: STAFF CONTACT: AGENDA ITEM WORDING: Approval of a request by Monroe County Sheriffs Office for expenditure of South Florida Law Enforcement Asset Forfeiture Treasury Funds for the FY2026 in the amount of$15,224.78 to procure two (2) additional Visitor Badging & Tracking systems for the Miami Task Force facility in Sweetwater, FL and the Aces facility in Plantation, FL. These additional units will serve as add-ons for the main server that was installed in the Weston facility and connect via VPN. ITEM BACKGROUND: Monroe County Sheriff's Office is the fiduciary for South Florida HIDTA, which covers 8 counties, consists of 38 task forces and includes over 1,000 law enforcement and civilian personnel. Funds from federal asset forfeitures are deposited, depending on the investigating agency, into one of two accounts managed by MCSO: Justice Account or Treasury Account. Funds may be spent by participating agencies through the "equitable sharing program". Funds must be spent in accordance with the guidelines for equitable sharing. One permissible use is public safety operations and facility safety upgrades. Expenditure of federal shared funds must be approved by the Sheriff and the BOCC. Additional information on the equitable sharing program and permissible uses can be found at: https://home.treasury.gov/system/file s/246/2024-Justice-Treasury-Joint-EQ S-Guide-final-equitable- sharing.pdf PREVIOUS RELEVANT BOCC ACTION: Previous requests have been made for expenditure of Shared Funds, with the most recent being Item 25-0135 in January 2026, corrected by Item 26-0385, for the purchase of a vehicle. Items 26-0386 and 26-0393 were approved in February authorizing expenditures for safety upgrades to the Miami Task Force facility. INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATION: DOCUMENTATION: FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: MONROE COUNTY SHERIFF'S OFFICE SHARING OF FEDERALLY FORFEITED PROPERTY- South Florida Law Enforcement Asset Forfeiture Fund Name of Organization: Address: NCIC Number: . j Monroe County Sheri j FL0440000 Contact Name: DUNS Number: Lissette Meneses J ��143414089 Phone Number: ........ .................... ,,.. ... ............ 954-430-4904 111 Email: LMMeneses@sflhi.......... """ .........dta org Type Of Entity(X one): State j County Local Government Department/Agency Private,nonprofit organization,pursuant to 26 U.S.C.501(c)(3)or(4) Other(Please describe): Activity/Mission of Entity(i.e.,drug abuse treatment,drug and crime prevention, providing housing,providing job skills,etc). Please be as descriptive as possible: The Monroe Sheriff's Office is the primary fiduciary fbr the South Florida High Intensity Drug Trafficking Area(SFLHIDTA) project. The SFLHIDTA covers eight counties(Monroe, Miami-Dade, Broward, Martin, St. Lucie, Collier,Palm Beach, Lee)and consists of 38 Law Enforcement Tasks Force initiatives dedicated to a myriad of tasks related to narcotics trafficking,including interdiction,money laundering,street gangs,and cyber-crime.There are over 1,000 participating law enforcement and civilian personnel,with over 600 located in the three South Florida HIDTA facilities in Miami-Dade and Broward Counties. Detail of Request for Shared Funds(must include breakdown of initiatives to be accomplished with shared monies,costs,and timeframes for completion): Funds will be used to procure two visitor tracking systems for the Miami Task Force facility in Sweetwater,Florida,and the ACES facility in Plantation,FL. These systems will be add-ons for the main server that was purchased in January,2026 for the Weston facility.The systems will be connected through a VPN. A quote of$8,927.80 was obtained from PDC corp,who is the supplier for the original system. HIDTA IT and security staff are already trained on that system. In addition, printers, scanners and cameras will be purchased through open-market suppliers at a significant cost savings:These are the products recommended for the badging software. Three(3)Primera LX500 label printers: $1,549.00 each total $4,647.00 Two(2)Gemalto Document reader $625.00 each total$ 1,250.00 Two Logitech cameras $199.99 each,$399.98 total S Detail activity's connection to furthering law enforcement efforts. For example,direct connection(paying for information), preventative connection(drug awareness program),or developmental connection(funding law enforcement awareness in a youth program). The visitor tracking and badging system will be part of a revamp of security protocols at the MTF.All personnel assigned to the facility will be required to have their 1 D badge visible at all times,and all visitors will be issued a temporary badge,issued via the visitor management software,and must have that ID displayed while in the facility. The software allows management to generate audits of visitors during specific time periods and will replace a manual sign-in protocol. Will the grant monies requested be used as matching funds for another grant. No Detail funding sources explored for this initiative(this explanation should include the requestors existing budget and all other Options). Certification by Applicant: I hereby certify: I. All inforination included in this application is true. 2. A separate accounting of all shared funds received will be maintained subject to accounting requirements and practices employed tinder state and local law for recipients of federal,state,or local funds. 3. Compliance with 1:,ederal Civil Rights laws, 4. Compliance with all federal laws that apply to the applicant. 5. No officer,director,trustee,fiduciary of the applicant has been: a) convicted of a felony offense under federal or state law;or b) convicted of any drug offense. 6. No shared benefits will be used for political or personal purposes. 7. No shared benefit will be used for any purpose that would c ute an improper or illegal use tinder the laws,rules,regulations,or orders ofthe state or local j i titon in which the ap ant located or operates. o 8. Agency Head(Signature).; ........ te: (Printed): Sheriff Richard R. Ramsay Hugo I Barrera South Florida HIDTA Executive Director: Date:June 17, 2026 Approval [ X ] Denial Comments Regarding Decision Portion Below To Be Completed By MCSO Personnel General COUnsel:- Date: I0 I- Approval [ I " L/I)enial Comments Regarding Decision: Finance Director- Date: Approval [ 71 Denial Comments Regarding Decision: Committee Approvals and Statement: Signature:-- Printed Name: Date: Signature:.---------- Printed Date: Signature: Printed Name: Date: Printed ....... Date:- Signature: Printed Name: Date: Comments: Statement By Chief Law Enforcement Officer: Signature: Date—, Rev 7/26/17 Precision Dynamics Corp Quotation DBA PDC Quote #: 28181913 25124 Springfield Ct St200 Valencia, CA 91355 Quotation Quotation Customer Reference Valid from- Valid to: Payment Currency Number Date Number Terms 28181913 06/10/2026 06/10/2026 07/10/2026 Due net 30 Days USD Sold to Account#: 63111566463 For questions regarding this quote, please Ship to: Same as Said to contact Customer Service at 1-800-435-4242 MONROE COUNTY SHERIFFS OFFICE USA Your Local Sales Rep(s): 3200 MERIDIAN PKWY WESTON FL 33331 CHRISTOPHER DONADIO NICHOLAS BEATTY Attn: JOEL WIDDELL Phone#: 305-481-4503 FAX#: Thank You for the opportunity to quote on your requirements. Please reference this quotation number when placing your order. .......... 66AW --" --1-1-1--iP ----- --l-I..--l-1.1--l--.-111-1-.------.1--l"11-1-1- IJNE#j-6Uk INTERNAL PART NUMBER QUANTITY UST E DISCOUNT NET PRICE/ PER EXTENDED DESCRIPTION PRICE oolo PPG-1 2 EA 2,83535 2,835.75 /1 5,671,50 SW,PASSPOINT,GLOBAL,V10,CLIENT LICENSE Your Part No.: PPG-1 QUANTITY PRICING AVAILABLE 1 EA 2,985.00 2,985.00 /1 Item Total 5,671.50 0020 SSPG-1 2 EA 450.00 450.00 /1 900.00 PASSAGEPOI NT,GLOBAL,SUPPORT,1 YEAR Your Part No.: SSPG-2 QUANTITY PRICING AVAILABLE 1 EA 450.00 450.00 /1 Item Total 900.00 0050 ITR-4 1 EA 800.00 800.00 11 800.00 PASSPOINT,REMOTE INSTALL TRAINING 4HR Your Part No.: ITR4 QUANTITY PRICING AVAILABLE 1 EA 800.00 800.00 11 Item Total 800.00 0060 AH-10231C 10 EA 74.63 74.63 /1 746,30 PRIMERA COLOR INK CATRIDGE Your Part No.: AH-10231C QUANTITY PRICING AVAILABLE 1 EA 74.63 74,63 /1 Item Total 746.30 0080 GENERIC ETO 10 FA 81.00 81.00 /1 810.00 IDENTICARD GENERIC ETO Your Part No.: GENERIC Ero To place your initial order for this custom product, please send your PO to identicard.orders@identicard.com or call 800-233-0298, and reference this quote. PLEASE NOTE - First time custom orderl Any questions please call us at 1-800-435-4242 or email us at cs@bradycorp.com. THIS IS NOT AN INVOICE View Terms & Conditions online at www.pdcorp.com/terms. Visit us at www.pdcorp.com Precision Dynamics Corp PAGE 2 OF 2 rr DBA PDC 25124 Springfield Ct St200 Quote #: 28181913 Valencia, CA 91355 ..... ...... ---------...... ------....... - -646 66R"ihiERNAL PART NUMBER QUANTITY U/M LIST PRICE DISCOUNT NET PRICE I PER EXTENDED DESCRIPTION PRICE 0080 Continued YOUR CUSTOM PART WILL BE MANUFACTURED PER Is this a Repeat Par No (New Design) QUANTITY 3 PRODUCT TYPE ADHESIVE BADGEc MANUFACTURER PRIMERA LX500 ADDITIONAL INFORMATI 3"X4" ADDITIONAL INFORMATI MATTE ADDITIONAL INFORMATI 675/ROLL ADDITIONAL INFORMATI AH-1024M Item Total 810.00 Net Total 8,927.80 Quote Total 8,927.80 Freight charges are estimated and are subjett to change at time of ordEr. If there is no freight am cunt shown on this quote, freight will be calculate( at time of shipping and ad Jed to your nvoice, if appli-,able. Overruns of up to 10% or underruns of 1( % on printed materials shal constitute complete deliver I and will be billed 3ccordingly. Special Warning for Breakaway Lanyards. Break way performance varies; lanyards will not break way under all condtions. They are not recommended for use aroun( moving objects or pla grounds. Please see additional details including tie limited warranty on these products at www.pdc)rp.com/terms 181 Guide to Equitable Sharing & Law enforcement equipment—Costs associated with the purchase,lease, maintenance (including repairs or service agreements), or operation of law enforcement equipment for use by law enforcement personnel that supports law enforcement activities, Examples include furniture, audio-visual equipment, office supplies, telecommunications equipment, copiers, safes, fitness equipment, computers,computer accessories and software,body armor, body- worn cameras,cloud data storage, uniforms, firearms and related equipment, ammunition, radios,cellular telephones, electronic surveillance equipment,vehicles (e.g., patrol and unmarked vehicles), and animals and animal-care-related expenses. e. joint law enforcement and public safety operations—Costs associated with tile purchase of multi-use equipment and operations used by both law enforcement and non-law enforcement personnel. Examples include 911 call center equipment, defibrillators, Naloxone, search and rescue boats, aircraft, and diving equipment. These expenditures are exempt from the pro-rota calculation of law-enforcement-related costs. "There must be a law enforcement use; the equipment cannott be solely for non-law enforcement operations, such as fire and EMS vehicles. f. Contracts for services—Costs associated with a contract for a specific service that supports or enhances law enforcement. Examples include translation and language assistance services, outsourced laboratory testing, staffing and feasibility studies, auditing of equitable sharing funds, Employee Assistance Program services,subject matter expert consultations,grant writing, or software development.. Ernployment-related contracts or contracts involving inherently law enforcement functions are prohibited. Examples include hiring an attorney, investigator,or civilian personnel to perform tasks typically or previously performed by agency or jurisdiction personnel. Under no circumstances should any agency enter a contract that bases payment on a percentage of the seizures and forfeitures of the law enforcement agency. g. Law enforcement travel and per diem—Costs associated with travel and transportation for law enforcement agency personnel to perform or support law enforcement duties and activities. Travel and per diem for personnel from other agencies is not permitted. All related Costs must be in accordance with the jurisdiction's travel and per diem policies and must not create actual or the appearance of extravagance,waste,or impropriety. h. Law enforcement awards and memorials—Costs associated with the purchase of plaques, certificates,con-imemorative badges, and challenge coins in recognition of a la%v enforcement achievement, activity, or training. Shared funds may not be used to pay monetary awards in any form, including cash, cash equivalents, or stored value cards. Shared funds may be used to pay the costs for commemorative plaques, displays, or memorials on law enforcement property to recognize or memorialize a law enforcement officer's contributions, such as a memorial plaque or stone in honor of an agency's officers killed in the line of duty. Ihe plaque, display, or memorial must not create actual or the appearance of extravagance,waste, or impropriety. justice shared funds may not be used for memorials involving construction. See Section V.B.2.ni. ­­­­...........­­­.......................