01/16/1997 AgreementBRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL (305) 2~9-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
MEMORANDUM
BRANCH OI~ICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (:~).S) 852-7146
FROM:
DATE:
Peter Horton, Director
Division of Community Services
Attention: Moni Garrido, Nutrition Director
Ruth Ann Jantzen, Deputy Clerk .~.
February 11, 1997
On January 16, 1997, the Board of County Commissioners granted approval and
authorized execution of a Contract between Monroe County and G. A. Food Services,
Inc., for the provision of meals to the Monroe County Nutrition Program congregate and
home delivered meals.
Enclosed please find a fully executed duplicate original of the above Agreement
for return to G. A. Food Services.
me.
If you have any questions concerning the above, please do not hesitate to contact
CC:
County Attorney
F'mance
County Administrator, w/o document
File
CONTRACT
This AGREEMENT made this /6 6/( day of '"'-../A(YU Af. V ,1997, by
and between the BOARD OF COUNTY COMMISSIONERS of MONROE COUNTY,
FLORIDA, a body corporate and politic existing under the laws of the State of Florida,
hereinafter called the SPONSOR, and G.A. Food Service, Inc. , a Florida corporation
whosemailingaddressisl220032ndCourtNorth.St. Petersburg, Florida, hereinafter
called the CATERER.
WITNESSETH:
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Whereas, the SPONSOR desires to utilize the food preparation faciliti~ofthe -:::
CATERER for the purpose of providing meals for senior citizens participating in me ~'~
Older Americans Act Title III-C, Nutrition Program, hereinafter called tile PROG@.M, :;:
the CATERER is willing to provide for said services upon the terms and conditio~of
this agreement.
NOW, THEREFORE, in consideration of the mutual convenants and obligations to be
performed by the respective parties hereunder, the parties hereby agree and undertake as
follows:
1. The CATERER hereby agrees to furnish meals, in accordance with
Attachments "A", "B", "C", and "D" of this Agreement and at the prices therein
specified, to citizens participating in the Older Americans Act Title III-C, Nutrition
Program, such meals to be furnish at each of the congregate sites in Key West, Big Pine,
Marathon and Plantation.
2, The SPONSOR agrees to reimburse the CATERER for meals served according
to the aforesaid schedule, payment to be made to the CATERER no more than thirty (30)
days after receipt by the SPONSOR of the Caterer's claim. Claims for reimbursement
shall be rendered as promptly as practical after the 10th day of each month. It is further
agreed that the CATERER shall supply to the SPONSOR's Nutrition Program with the
number of meals to serve the In-Home Services Program and any other county programs,
such as the Bayshore Manor Program, etc.
3. The meals to be provided by the CATERER pursuant to this Agreement are to
be in accordance with Attachments "A", "B", "C", and "D", The CATERER may, upon
request of the SPONSOR, make substitutions for the items of the regular menu,
4. It is agreed that the SPONSOR must inform the CATERER of individual
service site orders no later than Friday which will cover the delivery two weeks from
then.
It is further agreed that deliveries of the frozen meals will be made to each designated
meal and/or storage site weekly.
5, It is agreed and understood that the number of meals which the CATERER is
obligated to provide shall not exceed 50% above the maximum estimated number. Ifthe
SPONSOR desires to have the CATERER provide additional meals, the CATERER shall
be notified accordingly in advance. In such event, the CATERER may, but not be
obligated to , furnish additional meals.
6, If additional services are requested by the SPONSOR, the Parties shall
mutually negotiate for the additional services, including cost of providing the same
to be paid to the CATERER.
7. The obligations of the CATERER under this Agreement are subject to the
availability of funds lawfully appropriated annually for its purposes by Monroe County,
Florida and/or the availability of funds through contract or grant programs.
8, A reasonable effort will be made by the CATERER to provide meals as agreed
upon and the CATERER will be given thirty (30) days notice oftermination of the
agreement if meals are not provided as specified herein and in Attachments "A". "B",
"C", and "D".
9. This Agreement shall continue in effect from January 1, 1997 to and including
the 31 st day of December 1997 at which time the SPONSOR will have the option to
renew the contract for one (1) or two (2) more years.
10. This Agreement may be terminated by either party by giving written notice
to the other party of its intention to do so thirty (30) days prior to said termination
This Agreement is not assignable to any person, firm, or corporation and sub-contracts
shall not be entered into without the written approval of the SPONSOR.
IN WITNESS WHEREOF, the parties hereto have executed this agreement the date and
year first above written.
y L. Kolhage, Clerk
Board of County Commissioners
Of Monroe County, Florida
By
By
(SEAL)
G. A. Food Service, Inc.
/\
By~dO~
Secretary
APPROVED AS TO FORM
AND LEGAL SUFFICI Y.
ATTACHMENT "A"
Annexed to and made a part of Agreement terminating December 31, 1997, between the
Board of County Commissioners of Monroe County, Florida, and G. A, Food Service,
Inc., providing lunches for the Senior Citizens from congregate sites in Key West, Big
Pine, Marathon and Plantation, the following items are agreed to:
1. Insurance
A. The caterer shall provide proof of all insurance's as 'Stated
in Attachment A-I,
2. Inspection
That MCNP, Alliance for Aging and the Department of Health and
Rehabilitative Services may inspect the food used in meals to
determine compliance with all specifications and to reject food
not meeting said specifications and that any food rejected for
failure to meet specifications shall not be paid for by MCNP.
Caterer must provide MCNP with copies of all health inspection
reports within 7 days of receipt.
3. Federal and State Regulations: State Licensing Standards
A. To conform and comply with the requirements of Title III C of
Federal Regulations, Chapter 13, Part 1321 and all amendments thereof; and the
current edition of "DOE A Manual Older American Act Program," and all
amendments thereof; and any relevant regulations of the State of Florida,
Department of Elderly Affairs.
B. To comply with all applicable accrediting standards and any other standards or
criteria established by the Aging and Adult Services
Program Office to assure quality of service.
C. To comply with all federal, state and local laws and regulations governing the
preparing, handling and transporting of food, to
procure and keep in effect, all necessary licenses, permits, and
food handler's cards as required,
4. Audit and Records
A. To maintain financial records and reports offunds paid under the contract and
submit reports to the MCNP,
B, All records of caterer bearing upon food purchase, storage, food preparation and
transportation directly related to the meals or
other food delivered under this agreement including records of receipts, storage and
use of Government donated commodities, shall be made available to the MCNP or
. .its authorized representatives upon request.
C. The MCNP and other authorized representatives of the State
Examiner or Public Accountant and the auditors of the Alliance for
Aging, the Department of Health and Human Services and the U.S.
Central Accounting Office upon request. shall have access to all
such records for audit and review at a reasonable time and place,
5. Retention of Records
A. To retain all books, records, accounting records and other documents relative to
this agreement for such a period of 5 years
after the date of submission of the final quarterly report of
accountability for the budget year, and in the cases of audit
exception, until such exception has been cleared or resolved to the
satisfaction of the Department of Elderly affairs and the Federal Government.
B. Records for non-expendable property acquired with federal funds shall be
retained for S years after its final disposition.
C, Federal auditors, the Secretary and the Comptroller General of the
United States, the Department of Health of Rehabilitative Services,
Alliance for Aging, and any persons duly authorized by the
Department shall have full access to, and the right to examine any
of said materials during said period.
6. Monitoring
A. To penn it the MCNP, the Alliance for Aging, the Department of
Health and Rehabilitative Services and Federal, State and County
personnel to monitor the aforementioned service program according
to applicable regulations of the state and federal governments and
to audit and review all records required to be maintained.
B. Such monitoring shall consistof, but shall not be limited to the inspection at any
time, of the Caterer's food preparation,
packaging and storage areas, and the food containers and automotive
vehicles used in transporting meals and other food to the
program sites to detennine the adequacy of the Provider's food
handling, cleaning, sanitation and maintenance practices,
7. Civil Rights Act of 1964, TItle VI and VII
A. That there will be no discrimination against any employee or person served on
account of race, color, sex, religious background,
ancestry or national origin in its perfonnance of this contract.
B. That Caterer shall comply with Title VI ofthe Civil Rights Act of
1964 (42 USA 2000d) in regard to persons served, and the regulations issued
pursuant there to (4S CFR. Part 80),
C. The Caterer shall comply with Title VII of the Civil Rights Act of
1964 (42 USC 20003) in regard to employees or applicants for employment, and
any regulations issued pursuant thereto.
D, It is expressly understood that upon receipt of evidence of such discrimination,
MCNP, Alliance for Aging, the Department of Elderly Affairs shall have the
right to tenninate said contract.
8. - , Indemnification
That caterer shall act as an independent contractor and not as an
employee of the SPONSOR in operating the aforementioned service.
Caterer shall be liable and agrees to be liable for and shall
indemnify, defend, and hold harmless, the SPONSOR. Alliance for
Aging, and the Department of Elderly AtTairs, for all claims. suits, judgments. or
damages arising from the operation of the aforementioned services during the course
of the agreement including all costs and reasonable attorney's fees.
( As specified in attachment A-I)
9. Bid Specifications
Caterer hereby further agrees that all specifications, systems,
equipment, supplies, obligations, etc., which are described in the
bid package submitted to me on t 2- t 8-96 which are not inconsistent
with the specific requirements called for under this Agreement, are
hereby incorporated by reference as part of the Agreement as they
were specifically set forth.
10. Commodities
A. It is agreed that any and all commodities received shall inure only to the benefit
of the meals purchased under this agreement and
caterer shall keep books and records pertaining to the bonus
commodities and its use in the meals for a period of three years
from the close of the federal fiscal year to which they pertain for
inspection and audit by representatives of the Food Distribution
Office, USDA, Alliance on Aging, HRS and MCNP at any
reasonable time and place.
B. Record keeping must include:
(a) Meal production records; U.S,D.A. foods must be distinguished from each
other and from purchased foods.
(b) Perpetual inventory system recording commodity, date received, date used,
transferred or lost and balance on hand.
(c) Quarterly physical inventory compared to book balance on hand,
(d) Book inventory should be kept of foods stored in any other facility and
periodically reconciled against a physical count.
ATTACHMENT A-I
1996 Edition
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
General Insurance Requirements
for
Other Contractors and Subcontractors
As a pre-requisite of the work governed, or the goods supplied under this contract (including the
pre-staging of personnel and material), the Contractor shall o~tain, at his/her own expense,
insurance as specified in any attached schedules, which are made part of this contract. The
Contractor will ensure that the insurance obtained will extend protection to all Subcontractors
engaged by the Contractor. As an alternative, the Contractor may require all Subcontractors to
obtain insurance consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has
been furnished to the County as specified below. Delays in the commencement of work,
resulting from the failure of the Contractor to provide satisfactory evidence of the required
insurance, shall not extend deadlines specified in this contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and time,
except for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in the attached schedules. Failure to comply with this provision
may result in the immediate suspension of all work until the required insurance has been
reinstated or replaced. Delays in the completion of work resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines specified in this contract
and any penalties and failure to perform assessments shall be imposed as if the work had not
been suspended, except for the Contractor's failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
· Certificate of Insurance
or
· A Certified copy of the actual,insurance policy.
The 90unty, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior notification
is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
the Contractor from any liability or obligation assumed under this contract or imposed by law.
Administration Instruction
#4709,2
14
1996 Edition
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Waiver of Insurance Requirements" and
approved by Monroe County Risk Management.
Administration Instruction
#4709,2
15
1996 Edition
VEmCLE LIABILITY
INSURANCE REQUIREMENTS
FOR
~-
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include, as a minimum, liability coverage for:
· Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
VLl
Administration Instruction
#4709.2
81
1996 Edition
~
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the contract and
include, as a minimum: '
· Premises Operations
· Products and Completed Operations
· Blanket Contractual Liability
· Personal Injury Liability
· Expanded Defmition of Property Damage
The minimum limits acceptable shall be:
$500,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$250,000 per Person
$500,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
GL2
Administration Instruction
#4709.2
55
1996 Edition
WORKERS' COMPENSATION
"
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the Commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less
than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated fmancial statements from the fund
upon request from the County.
..
wel
Administration Instruction
#4709.2
88
ATTACHMENT A-I
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for
Other Contractors and Subcontractors
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Commissioners from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, in connection with, or by
reason of services provided by the Contractor or any of its Subcontractor(s) in any tier,
occasioned by the negligence, errors, or other wrongful act or omission of The Contractor or its
Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended
as a result of the Contractor's failure to purchase or maintain the required insurance, the
Contractor shall indemnify the County from any and all increased expenses resulting from such
delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
TCS
Administration Instruction
#4709.2
97
ATTACHMENT "B"
(Annexed to and made a part of Agreement tenninating December 31,1997, between the Board of
County Commissioners of Monroe County, Florida and the G. A. Food Service, Inc., St. Petersburg,
Florida.
Both Parties agree that:
I. Program meal sites and/or storage sites may be added or eliminated from this agreement, as
approved by MCNP and Alliance for Aging. In addition, levels of service may be increased or
, decreased during the contract based on reductions in funding or demands for service.
2, Each meal provided will contain a minimum of 1/3 of the daily recommended dietary allowances
for adults aged 5 I and over as established by the Food and Nutrition Board of the National Academy
of Science-National Research Council. Meal patterns shall comply with Title I1I-C Standards as
noted in Appendix I and Appendix II.
Caterer agrees that:
I. To submit 5 week cycle menus to MCNP at least six weeks prior to expected date of implementation.
Menus shall state portion sizes and fulfilled RDA requirements, To review eating preferences and to
submit for MCNP approval, at least six weeks in advance for adoption, any revision to adjust for
seasonal availability offood and for emerging patterns of clientele preference. (See Appendix III
for sample menu).
2, Caterer will observe ethnic, religious and seasonal preference of specified foods in consultation
with MCNP Director.
3. Caterer must work with MCNP Director and Nutritionist to update and change menus and meal
procedures to assure acceptable meal content and quality.
4. Site Supplies
a. Caterer shall supply for each site all site supplies to be utilized with meals including but not
limited to:
Serving trays, plastic ware, napkins, straws, cups, squats, lids, stirrers, sandwich bags, garbage
bags, plastic gloves, liquid detergent and sanitizing agent.
b. Such supplies shall be furnished in accordance with MCNP policy.
c. Equipment that has been installed by the Caterer shall remain the property of the Caterer until
such time as the Agreed upon per meal cost has covered the cost of the equipment. At such time
the equip-ment will be owned by the MCNP.
d. MCNP equipment shall be clearly marked and remain the property of the program and shall be
returned in good condition at the conclusion of the contract, nonnal wear and tear accepted.
5, Caterer is responsible to train MCNP personnel' in the proper method of special serving, and/or
heating instructions specific to frozen meals.
6, Caterer agrees to provide, as agreed by both parties, low sodium and low calorie therapeutic meals at
no extra charge,
7, Caterer agrees to notify Program Director of any radical food cost changes.
Monroe County Nutrition Program agrees to:
I. To provide personnel qualified and capable to manage and supervise handling and distribution of
meals at project sites in keeping with agreed sanitation standards.
2. To assure the availability of personnel for special instructions by caterer.
ATTACHMENT "C"
(Annexed to and made a part of Agreement terminating December 31, 1997 between the Board of
County Commissioners of Monroe County, Florida and G. A. Food Service, Inc.
COMPONENT PROGRAM/FROZEN ENTREE AND ACCOMPANYING MEAL
COMPLEMENTS
A. The Caterer agrees:
1. To supply approximately 70,000 frozen unitized proportioned entree! vegetables components
over the duration of the contract at a cost of $2.44/meal.
2, To supply approximately 70,000 portions of accompanying components (such as bread, butter,
milk, dessert, salad,juice) over the duration of the contract at no additional cost.
3. That all frozen meals must be packaged to allow heating in ovens and/or toaster ovens.
4, All frozen meals must be identified so participants can follow menu plan. In addition, all
printing on packaging must be labeled clearly with letters large enough to be read by visually
impaired.
5. All frozen meals delivered by caterer's drivers must be transported in such a manner to insure
receipt by storage facility or site assembly point at 0 degree Fahrenheit or below.
6. Payments will be withheld on all meals including any storage or delivery charges which do not
meet the prescribed requirements as stated in MCNP Meals Standards and/or delivered defrosted
or damaged.
7. All condiments and beverages to be included in meal cost quoted.
8. Mmus
a. To submit for approval at least two weeks in advance of use, substitutes to be made in the
approved frozen entree menu.
b. A sample of all frozen meals to be served shall be given to MCNP in such a time frame as to
allow MCNP to test said meals to assure quality control prior to serving and to replace said
meal, if necessary, if quality standards have not been met.
B. Both parties agree:
I, That MCNP is not responsible nor liable for loss of or breakage to caterer's equipment left at
sites.
2, Upon delivery of meals to each site, an authorized site representative ofMCNP shall sign a
receipt in double evidencing receipt of such goods; one copy to be returned to the driver and one
copy to be retained by site representative to be sent to the CATERER,
3. Components for the frozen meals program may be delivered daily at regular site hours Monday
through Friday. No deliveries will be accepted on weekends or Holidays stated herein.
4. All frozen meals must be packaged to allow heating in ovens, toaster ovens, and/or microwave
ovens.
5. All meals delivered in a defrosted and/or damaged state shall not be paid for by MCNP
including and delivery charges. All meals must be signed for by MCNP Staff or Designee,
Those meals damaged or defrosted must be so noted on the delivery invoice by the person
signing. Meals signed for with no notation will be considered frozen and undamaged and shall be
paid for.
6. All costs incurred by MCNP due to unusable food shall be covered by CATERER.
7. AILsuch meals must be transported in such a manner to insure receipt by sites and/or storage
sites at 0 degree Fahrenheit or below.
ATTACHMENT "D"
MONROE COUNTY NUTRITION PROGRAM MEALS STANDARDS
A. The special needs of the elderly must be considered in all menu planning, food selection, and meal
preparation,
B. Menus, approved by caterers, dietitian/nutritionist and Program Director shall be submitted to
Program Director no later than 6 weeks prior to service.
C. Menu changes discussed by Program Director wiII be made as needed to reflect participants meal
acceptance/preference.
D. The food items within the meat, vegetable and fruit, and dessert groups must be different for the
same days of each week. thus providing a variety offood and nutrients,
E, Project menus must follow the meal pattern set forth below. Each group or its alternate, makes a
special contribution toward the objective of providing at least one balanced meal daily, (See
Attachment B DOEA Guidelines for further details.)
I. Meat or Alternate: 3 oz, cooked edible meat serving or its protein equivalent of approximately 3
oz, of cooked, edible meat include: 6 ounces of eggs (3 eggs), 3 ounces of cheddar cheese, 6
ounces of cottage cheese (3/4 cup), 7 ounces of cooked dried beans, peas, or lentils (1-1/2 cups),
3 ounces of peanut butter (6 tablespoons).
This applies to mixed dishes, meat substituted dishes, and casseroles, Examples: Chili (2 oz.
beef, 2.5 oz. beans, macaroni and cheese (3 oz. cheddar cheese), lasagna (I oz. pork, 2 oz.
cottage cheese, I oz. cheddar cheese),
2. Vegetables/Fruits: 2-4 oz. servings:
Any com bination of vegetables or fruits may count toward meeting the 2-4 ounce servings in the
"Menu Pattern", The 2-4 ounce servings of vegetables and fruits represent the drained weight of
the food. White potatoes, sweet potatoes, pumpkin, squash, dried beans, peas and lentils may be
included in this food group category.
Four ounces (drained weight) of vegetables or fruits must be included in any stew, soup,
casserole, gelatin or other combination dish ifit is identified as meeting a "Vegetable!Fruits"
serving.
Vegetable or fruit sauces (i.e., tomato sauce on spaghetti) may not be identified as a
"Vegetable/Fruits" serving. Rice, spaghetti, macaroni, and noodles are not vegetables. Ajuice
or drink which is not full strength but is Vitamin A or C fortified ~ be identified as a
"Vegetables/Fruits" serving.
3. Bread or Alternate: I serving
All breads, cereals or baked goods used in this category must be whole-grain, enriched or
restored. Breads and their recommended serving sizes include: I slice of bread; I roll, muffin or
biscuit, I sandwich bun; I piece of cornbread (2-1/2' by 1-I/2j;
S saltine crackers; 2 graham crackers; I tortiIla; I dumpling.
4, Fortified Margarine or Butter: I teaspoon with bread or bread substitute, Fortified margarine is
served in the "Menu Pattern".
S, Dessert: I serving
1bt serving size of the dessert will depend on the food selected and its contribution to the total
nutrient content of the day's menu.
All fruit, full strength fruit juices, puddings, custards, ice cream sherbet, cake, pie, cookies and
other similar foods are included in this group,
6, ~i1k or Milk Product: 8 fluid oz. serving or its calcium equivalent. The 8 oz. serving of fluid
milk must be Vitamin A and D fortified, low fat milk. Cheese used in meal preparationl:lDDQlbe
imitation cheese,
FOOD PREPARATION AND DEUVERY
A. State and local tire, health, sanitation, and safety regulations applicable to the particular types of
food preparation and meal delivery system used must be adhered to in all stages of food service
operation.
B. All staff working in the preparation of food shall be under the supervision of a person who will
insure the application of hygienic techniques and practices in food handling preparation and
service.
C. Tested quality recipes, adjusted to yield the number of servings needed, must be used to achieve
the consistent and desirable quality and quantity of meals.
D. All foods must be prepared and served in a manner to present optimum flavor and appearance,
while retaining nutrients and food value.
MEAL PLANNING
A. Re: "Spec/al needs of the Elderly"
(I) All meals are to be low sodium (to average 1-1/2 grams sodium! meal for a given week), No
single meal is to exceed 2 grams sodium w: an acceptable opilimII menu item will be offered,
(2) Requires creativity and adaptability of cook
· Use of alternative herb, seasonings and salt substitutes.
. Knowledge of food and condiment content,
(3) Requires knowledge and assurance offood content from food suppliers.
A. Menu planning should take into consideration the low-sodium and low sugar intake.
B. Incorporate seasonal fresh fruits and vegetables when possible within budget restrictions.
MEAL COOKING: For Home Delivered Meals Prognm Only
All Frozen meals, whether unitized or packed as separate entrees/vegetables
must be identified so participants can follow menu plan. In addition. all
printing on packaging must be labeled clearly with letten large enough to be read by the visually impaired.
I, KENNETH A. LOBIANCO
of ST. PETERSBURG, FLORIDA
of the city
according to law on,my oath, and under
penalty of perjury, depose and say that;
.'
\
\\
') I am VICE PRESIDENT OF G.A. FOOD SERVICE, INC.. the bidder making the
Proposal for the project described as follows:
2) The prices in this bid have lJeen arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting competition,:.:as
to any ma~er relating to such prices with any other bidder or with any competitor; ~
3) Unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the bidder and will not knowingly be disclosed by
the bidder prior to bid opening, directly or indirectly, to any other bidder or to any
competitor; and
4) No attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit, or not to submit, a bid for the purpose of
restricting competition;
5) The statements contained in this affidavit are true and correct, and made with
full knowledge that Monroe County relies upon the truth of the statements contained in
this affidavit in awarding contracts for saisf..project.
,~o~L
(S qnature 0 Bidder)
12/12/96
STATE OF FLORIDA
COUNTY OF PINELLAS
. -
DATE
'--
. ......
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
KENNETH A. LOBIANCO who, after first being sworn by me, (name of
individual signing) affixed hislher signature in the space provided above on this
12TH
day of
DECEMBER
. 19 96
~~~'-~~
N RY PUBLIC
~ommission expires:
, smv H. FROST
~: !~ MY COMMISSION , CC404I59 EXPIRES
t.~..~ Septambw 1,1198
"q;:t.I~ BONDEll TIfIU l1lOV MlN IHSURANCE, 1He.
OMS - MCP FORM #1
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ETHICS CLAUSE
G.A. FOOD SERVICE, INC.
warrants that he/it hu not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance no. 10-1990 or any County officer or employee in violation of
,,' Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion. tenninate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price. or otherwise recover, the full amount of any fe.e!
.;-
commission, percentage, gift. or consideration paid tCNhe former County officer or employee.
~~~
. (signature)
Date;
12/12/96
.
STATE OF FLORIDA
COUNTY OF PINELLAS
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
KENNETH A. LOBIANCO
who, after first being sworn by me, affixed hislher
signature (name of individual signing) in the space provided above on this 12TH dayof
DECEMBER
,19~.
~~~\ ~~
ARY PUBLIC
My commission ~ires:
.,or. '" BETTY H fROST
i#"~ .
f.t~~:~ MY COMMISSION' CC404859 EXPIRES .
'l.6,.i." September 1,1998
OMB - MCP F~'ii4 BOHIlEDTIIlUTIIlYFAlNINSlIIANl:E,Irc:.
III
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby ccnifies that:
G.A. FOOD SERVICE, INC.
(Name of Business)
"
,
I.. Publish a statement notifying employees that the unlawful manufacture, distribution. dispensing,
possession, or use of a controlled substance is prohibited in the workplace and !\pecifying the actions that
will be taken against employees for violations <If such pfl>hibition. .
2. Infol m employees about the dangers of drug abuse in the workpla~, the business's policy of maintaining
a drug-free workplace, any available drug counseling, rehabilitation. and employee assistance pr~rams.
and the penalties that may be imposed upon employees for drug abuse violations. ;
3. Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in subsection (I).
4. In the statement specified in subsection (I), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the
Statement and will notify the employer (If any conviction of, or plea of guilty or nolo contendere to, any
viQlation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any
state, for a violation occurring in the workplace no later than five (5) days after such conviction.
S. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community, or any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section.
As the person authorized to sign the statement, I cenify that this firm complies fully with the above
requirements.
~~
..~--
12/12/96
Date
,
.
OMS - MCPtiS
~-Ub- I S-JS-,7 4: 22~o11
Fr;:Ot1 :30C I AL3ERv I CE3C122S:J2451 7
P '::'
Florida B6,';ail Federation
~...=". Self Insurers Fund
Al
\ - ~
CERTIFICATE OF INSURANCE
Board or TrustltM
W. "Bill" Kundrat, Jr.. Chairman. Tallahassee
George Sandefcf, Vice Cbainnan. O(1int:n'iII..
Nis Nissen. Lt1~land
UlDmas S. Petroff. /.(1~land
William C. Rustin. Jr.. Tallahassee
Charles R. WinU:. J(1clao7l\lille
/1
ISSUED TO: Monroe county Senior Nutrition
program-Wing II, Room 207 P S B
5100 Jr. COlleg8 Road
Key west, FL 33040
~/\ l4)
Q...
This is to certify that G A Food service of pinellas County, Inc.
~OO-32nd court North, St. petBraburg, FL 33716
being subject to the pro~iBions of the Florida Workers' compensation Act,
has secured the payment of the compensation by insuring their risk with the
Florida Retail Federation self InsurerS Fund
COvERAGE NUMBER: 0520-04331
statutory-State of Florida
EXPIRATION DATE: January 1, 1998
Employers Liability
$500,000 (Each Accident)
$500,000 (Disease-Each Employee)
$500,000 (Disease-Policy Limit)
EFFECTIVE DATE: January 1, 1997
REMARKS:
CANCELLATION: Should the above described policy be cancelled before the
expiration day ~hereof, the issuing company will endeavor to mail ~ daya
written notice to the above named certificate holder, but failure to mail such
notice shall impose no obligation or liability of any kind upon the company.
This certificate is not a policy ana of itself aoes not afford any insurance.
Nothing contained in this certificate shall be construed as extending coverage
not afforded by th@ policy shown above or as affording insurance to any
insured not named above.
APPROVED BY RISK MM'J~Gf'MfNT
BY c:'cq7;/^'i1~
DATE _ l.f I~// 1 J
WAl'/ER: NfA /~ YES
-
I~ i) J'
Oele- - e. L ~,... .
CL - j\1C,""', \ ,
c- Atd./U. iJ ~
Fn..E
u/~ n)3~
Janua~y 10, 1997
summit Consulting, Inc., Administraeor
Florida Retail Federation Self Insurers Fund
jaa
Dat:e
Administered and serviced by Summit Consulting, Inc.
P () Drawer 988 . Lakeland, FL 33802-0988 . Telephone (941) 665-6060 or 1-800-282-7648 . Fax (941) 666-1958