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07/13/1989 Special PP 133 Special Meeting Board of County Commissioners Thursday, July 13, 1989 Key Colony Beach A Special Meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m. on the above date at the Key Colony Beach City Hall in Key Colony Beach. Present and answering to roll call were Commissioner Wilhelmina Harvey, Commissioner Douglas Jones, Commissioner Eugene Lytton, and Mayor Michael Puto. Absent from the meeting was Commissioner John Stormont. Also present were Rosalie L. Connolly, Deputy Clerk; George Quinnell, Assistant County Attorney; Tom Brown, County Administrator; George Harper, Assistant County Administrator/Management Services; Stacey Williams and Gerri Sidoti, Office of Management and Budget; County Staff; members of the Press and Radio; and the general public. Commissioner Lytton advised that Commissioner Stormont was attending a meeting of the National Association of Counties. All stood for the Invocation and Pledge of Allegiance. The Chairman announced that all approvals and con- siderations of proposed Tentative Budgets would be subject to future action of the Board at the scheduled Public Hearings as required by law. Tom Brown, County Administrator, addressed the Board and gave them an up-date on their previous actions for the proposed Tentative Budget. TOURIST DEVELOPMENT COUNCIL Sandra Higgs and John O'Brien addressed the Board. Motion was made by Commissioner Jones and seconded by Commissioner Lytton to request the TOC Board to come back to the County Commission at the July 2lst meeting with a workable solution of allocating Event Funds that come under the "Fine Arts" definition and to compare the Resolution creating the Fine Arts Council with the Ordinance creating the Tourist Development Council. Motion carried unani- mously. Motion was made by Commissioner Lytton and seconded by Commissioner Jones to tentatively approve the proposed Two Cent Budget of the Tourist Development Council as follows, subject to future actions by the Board concerning the Tentative and Final Budgets. PROMOTIONAL FUNDS District I District II District III District IV District V TOTM $ l,379,665.00 203,870.00 340,582.00 338,463.00 308,290.00 $ 2,570,868.00 PP 134 EVENT FUNDS District I $ 737,572.00 District II l69,564.00 District III 204,920.00 District IV l57,435.00 District V 268,52l.00 TOTAL $ l,538,Oll.00 7% ADMINISTRATION District I $ l32,608.00 District II 23,40l.00 District III 39,002.00 District IV 26,002.00 District V 39,002.00 TOTAL $ 260,Ol5.00 GRAND TOTAL-TWO PENNY $ 4,564,395.00 Motion carried unanimously. Motion was made by Commissioner Jones and seconded by Commissioner Puto to tentatively approve the proposed Third Cent Budget of the Tourist Development Council as follows, subject to future actions by the Board concerning the Tentative and Final Budgets. District I District II District III District IV District V $ 2,247,898.00 284,853.00 58l,254.00 335,046.00 66l,787.00 GRAND TOTAL-THREE PENNY $ 4,llO,838.00 Motion carried unanimously. The Board was advised of the desire by District I to invest Third Penny funds up to $l,OOO,OOO.OO for one year and by District II to invest Third Penny funds up to $200,000.00 for one year. After discussion, motion was made by Commissioner Jones and seconded by Commissioner Harvey to approve the foregoing funds being invested in the highest yield available and approve the advertisement for same under the direction of the Clerk. Motion carried unanimously. Motion was made by Commissioner Jones and seconded by Commissioner Harvey to declare an emergency to consider the following items inasmuch as the same cannot be tran- sacted prior to the next regular County Commission meeting. Motion carried unanimously. Motion was then made by Commissioner Jones and seconded by Commissioner Lytton to approve travel by the TDC Administrative Director to Cocoa Beach for a TAC Consortium Meeting on July 20, 1989 in an amount not to exceed $400.00 and to approve travel to Daytona Beach for a Governor's Conference on September 23rd through September 26th in an amount not to exceed $750.00, which includes $l90.00 registration fee. Motion carried unanimously. COUNTY ADMINISTRATOR Veterans Affairs Edward Barger addressed the Board. Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Veterans pp 135 Affairs at $289,255.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Roll call vote was unanimous. Safety/Training Department Tim Miller addressed the Board. Motion was made by Commissioner Lytton to tentatively approve the proposed Budget of Safety/Training at $ll8,539.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion died for lack of a second. Motion was then made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Safety/ Training at $l66,427.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Roll call vote was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto Yes No Yes Yes Motion carried. DIVISION OF MANAGEMENT SERVICES George Harper, Assistant County Administrator, and , members of his division staff addressed the Board. Information Systems Department Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Information Systems at $665,441.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Roll call vote was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto Yes No Yes Yes Motion carried. Personnel Department Motion was made by Commissioner Jones to ten- tatively approve the proposed Budget of Personnel at $229,510.00. Motion died for lack of a second. Motion was then made by Commissioner Lytton and seconded by Mayor Puto to tentatively approve the proposed Budget of Personnel at $234,666.00. Roll call vote was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto No No Yes Yes Motion failed. Motion was made by Commissioner Jones to tentatively approve the proposed Budget of Personnel at $229,5l0.00. During discussion, motion was withdrawn. Motion was then made by Commissioner Harvey and seconded by Mayor Puto to tentatively approve the proposed Budget of Personnel at $23l,525.00. Roll call vote was taken with the PP 136 following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto Yes No No Yes Motion failed. Motion was made by Commissioner Jones to tentatively approve the proposed Budget of Personnel at $229,510.00. Motion died for lack of a second. Motion was then made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Personnel at $234,666.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Roll call vote was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto Yes No Yes Yes Motion carried. Group Insurance Fund Administration Motion was made by Commissioner Jones to ten- tatively approve the proposed Budget of Group Insurance Fund Administration at $86,575.00. Motion died for lack of a second. Motion was then made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Group Insurance Fund Administration at $87,300.00, subject to future actions by the Board con- cerning the Tentative and Final Budgets. Roll call vote was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto Yes No Yes Yes Motion carried. Compensation Fund Administration Motion was made by Commissioner Jones and seconded by Commissioner Lytton to tentatively approve the proposed Budget of Compensation Fund Administration at $89,09l.00. During discussion, Commissioner Lytton withdrew his second. Motion died for lack of a second. Motion was then made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Compensation Fund Administration at $9l,l2l.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Roll call vote was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto Yes No Yes Yes Motion carried. Group Insurance Fund Expense Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed pp 37 Budget of Group Insurance Fund Expense at $3,l99,395.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Compensation Fund Expense Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Compensation Fund Expense at $734,600.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Risk Management Fund Expense Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Risk Management Fund Expense at $605,000.00, sub- ject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Risk Management Fund Administration Motion was made by Commissioner Jones to ten- tatively approve the proposed Budget of Risk Management Fund Administration at $85,5l0.00. Motion died for lack of a second. Motion was then made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Risk Management Fund Administration at $89,287.00, subject to future actions by the Board con- cerning the Tentative and Final Budgets. Roll call vote was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto Yes No Yes Yes Motion carried. Grants Management Motion was made by Commissioner Jones and seconded by Commissioner Lytton to remove the provision for Contractual Services for a Legislative Liaison in the amount of $lO,OOO.OO and then to tentatively approve the proposed Budget of Grants Management at $58,772.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Roll call vote was unanimous. Office of Management and Budget Motion was made by Commissioner Jones and seconded by Mayor Puto to tentatively approve the proposed Budget of Office of Management and Budget at $218,227.00. Roll call vote was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto No Yes No Yes Motion failed. Motion was made by Commissioner Lytton and seconded by Mayor Puto to tentatively approve the proposed Budget of Office of Management and Budget at $262,323.00. Roll call vote was taken with the following results: PP 138 Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto No No Yes Yes Motion failed. Motion was made by Commissioner Jones to tentatively approve the proposed Budget of Office of Management and Budget at $2lS,227.00. Motion died for lack of a second. Motion was then made by Commissioner Lytton and seconded by Mayor Puto to tentatively approve the pro- posed Budget of Office of Management and Budget at $262,323.00, subject to future actions by the Board con- cerning the Tentative and Final Budgets. Roll call vote was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto Yes No Yes Yes Motion carried. DIVISION OF PUBLIC SAFETY Communications Department Billy Wagner, Joe London and Norm Leggett addressed the Board and presented sources of funding for the proposed Budget for the new Communications Department. They were directed to remove the Translator as a funding source in the amount of $Sl,OOO.OO. The County Administrator was directed to act as a liaison with the Constitutional Officers in this regard. MUNICIPAL SERVICE DISTRICT Charles Aguero, Manager, and members of his divi- sion staff addressed the Board. Administration Motion was made by Commissioner Lytton and seconded by Commissioner Jones to tentatively approve the proposed Budget of Administration at $95S,7ll.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Hazardous Waste Motion was made by Commissioner Lytton and seconded by Commissioner Jones to tentatively approve the proposed Budget of Hazardous Waste at $32l,l34.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Administration Motion was made by Commissioner Lytton and seconded by Commissioner Jones to reconsider the Board's previous action. Motion carried unanimously. Motion was then made by Commissioner Lytton and seconded by Commissioner Jones to tentatively approve the proposed Budget of Administration at $l,20S,7ll.00, subject to future actions by the Board con- cerning the Tentative and Final Budgets. Motion carried unanimously. l pp 139 Franchise Operations Motion was made by Commissioner Lytton and seconded by Commissioner Jones to tentatively approve the proposed Budget of Franchise Operations at $2,523,729.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Plant Operations Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Plant Operations at $290,5l4.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Indirect Operating Expenses After discussion, motion was made by Commissioner Lytton and seconded by Commissioner Harvey to create a Cost Center for Indirect Operating Expenses at $300,000.00. Motion carried unanimously. Cudjoe Key Volume Reduction Plant Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Cudjoe Key Volume Reduction Plant at $707,l52.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Cudjoe Key Landfill Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Cudjoe Key Landfill at $39l,28l.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Long Key Volume Reduction Plant Motion was made by Commissioner Jones and seconded by Commissioner Lytton to tentatively approve the proposed Budget of Long Key Volume Reduction Plant at $766,lll.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Long Key Landfill Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Long Key Landfill at $4l0,755.00,'subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Key Largo Volume Reduction Plant Motion was made by Commissioner Lytton and seconded by Commissioner Jones to tentatively approve the proposed Budget of Key Largo Volume Reduction Plant at $758,296.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Key Largo Landfill Motion was made by Commissioner Lytton and seconded by Commissioner Jones to tentatively approve the proposed PP 140 Budget of Key Largo Landfill at $340,707.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Pollution Control Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Pollution Control at $l,l29,783.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Recycling Motion was made by Commissioner Lytton and seconded by Commissioner Jones to tentatively approve the proposed Budget of Recycling at $l,484,657.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. DCA Solid Waste Study Motion was made by Commissioner Lytton and seconded by Commissioner Jones to tentatively approve the proposed Budget of DCA Solid Waste Study at zero. Motion carried unanimously. Budgeted Transfers Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to approve Budgeted Transfers at $l,537,987.00, subject to future actions by the Board con- cerning the Tentative and Final Budgets. Motion carried unanimously. Reserves & Transfers Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to approve Reserves & Transfers at $2,703,423.00, subject to future actions by the Board con- cerning the Tentative and Final Budgets. Motion carried unanimously. Interest ~ Sinking Fund Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to approve Interest & Sinking fund at $3,22l,590.00, subject to future actions by the Board con- cerning the Tentative and Final Budgets. Motion carried unanimously. DIVISION OF COMMUNITY SERVICES Peter Horton, Assistant County Administrator, and members of his division staff addressed the Board. Social Services/Welfare Services Motion was made by Commissioner Harvey and seconded by Commissioner Jones to tentatively approve the proposed Budget of Social Services/Welfare Services at $47l,200.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. I pp 141 Social Services/Welfare Administration Motion was made by Commissioner Jones and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Social Services/Welfare Administration at $502,2ll.00, subject to future actions by the Board con- cerning the Tentative and Final Budgets. Motion carried unanimously. Social Services/S.C.S.E.P. Motion was made by Commissioner Harvey and seconded by Commissioner Lytton to tentatively approve the proposed Budget of Social Services/S.C.S.E.P. at $27,000.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Social Services/Transportation 3-B Motion was made by Commissioner Jones and seconded by Commissioner Lytton to tentatively approve the proposed Budget of Social Services/Transportation 3-B at $28,000.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Social Services/Nutrition C-l Motion was made by Commissioner Jones and seconded by Commissioner Lytton to tentatively approve the proposed Budget of Social Services/Nutrition C-l at $37,000.00, sub- ject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Social Services/Nutrition C-2 Motion was made by Commissioner Jones and seconded by Commissioner Lytton to tentatively approve the proposed Budget of Social Services/Nutrition C-2 at $lO,OOO.OO, sub- ject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Social Services/Community Care Elderly Motion was made by Commissioner Jones and seconded by Commissioner Harvey to approve the proposed Budget of Social Services/Community Care Elderly at $45,000.00, sub- ject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Social Services/C.C.D.A. Homemakers 3B In-Home Motion was made by Commissioner Harvey and seconded by Commissioner Lytton to tentatively approve the proposed Budget of Social Services/C.C.D.A. Homemakers 3B In-Home at $l3,7l0.00, subject to future actions by the Board con- cerning the Tentative and Final Budgets. Motion carried unanimously. Social Services/C.C.D.A. (Meals) Motion was made by Commissioner Jones and seconded by Commissioner Lytton to eliminate this Budget. Motion carried unanimously. Social Services/III-D Homemakers Motion was made by Commissioner Harvey and seconded by Commissioner Lytton to tentatively approve the proposed I PP 142 Budget of Social Services/III-D Homemakers at $l,667.00, subject to futu:e actions by the ~oard co~cerning.the Tentative and F1nal Budgets. Mot1on carr1ed unan1mously. Social Services/Transportation Motion was made by Commissioner Harvey and seconded by Commissioner Lytton to tentatively approve the proposed Budget of Social Services/Transportation at $202,3l6.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Social Services/County Home Motion was made by Commissioner Lytton and seconded by Commissioner Jones to tentatively approve the proposed Budget of Social Services/County Home at $396,073.00, sub- ject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Social Services/Welfare Administration Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to reconsider the Board's previous motion. Roll call vote was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto Yes No ~s Yes Motion carried. After lengthy discussion, motion was made by Commissioner Harvey and seconded by Commissioner Lytton to add the position of Welfare Director at $40,388.00 (including benefits) and thus tentatively approve the amended proposed Budget of Social Services/Welfare Administration at $542,599.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Library System After lengthy discussion, motion was made by Commissioner Jones and seconded by Commissioner Harvey to tentatively approve the proposed Budget of Library System at $l,l67,36l.00. Motion carried unanimously. Extension Services Motion was made by Commissioner Jones and seconded by Commissioner Lytton to remove the requested position of Marine Programs Technician at $26,579.00 (including bene- fits) and tentatively approve the proposed Budget of Extension Services at $l23,537.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Key West International Airport Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to tentatively approve the proposed Bud~et of Key West International Airport at $809,262.00, subJect to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. I pp 143 Marathon Airport Motion was made by Commissioner Jones and seconded by Commissioner Harvey to add one position of Clerk Typist at $l8,225.00 (including benefits> and tentatively approve the proposed Budget of Marathon Airport at $l32,63l.00, sub- ject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. Code Enforcement Motion was made by Commissioner Jones and seconded by Commissioner Lytton to tentatively approve the proposed Budget of Code Enforcement at $503,3l7.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. INFRASTRUCTURE PROJECTS After lengthy discussion, motion was made by Commissioner Lytton and seconded by Commissioner Jones to include the following Infrastructure Projects in the pro- posed Budget, subject to future actions by the Board con- cerning the Tentative and Final Budgets. Renovation of Truman School Big Pine Key Leisure Club Property Renovation of County Courthouse Monroe County Detention Centers Monroe County Recreation Telecommunication System Upgrade TOTAL $ l,l25,000 240,000 730,000 2,000,000 l,OOO,OOO 500,000 $ 5,595,000 Motion carried unanimously. TRANSLATOR SYSTEM Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to assess the full amount authorized by the Ordinance of one-quarter mill = $1,242,64l.00. Roll call vote was unanimous. The Assistant County Attorney was directed to review the creation of the Translator Board. COMMISSIONERS After discussion, the Mayor called for a Special Meeting for l:OO p.m. on July 24th at the County Chapel in Key West for the purpose of reviewing the proposed Tentative Budget and the Translator System. CLERK OF THE CIRCUIT COURT Stacey Williams, Budget Director, read into the record the following proposed Budgets of the Clerk of the Circuit Court: Clerk to the Board of County Commissioners Clerk to the Circuit Court Clerk to the County Court Microfilm Data Processing Domestic Relations TOT~ 578,353 975,l70 6l2,568 l50,l48 3l3,684 57,639 $2,687,562 PP 144 Motion was made by Commissioner Jones to accept, with the recommendation that it be cut to a .zero. Budget. Motion died for lack of a second. Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to adopt the Clerk's Budget as submitted. Roll call vote was unanimous. COURT ADMINISTRATOR Stacey Williams, Budget Director, read into the record the following proposed Budgets of the Court Administrator: Circuit Court County Court Law Library Jail Overcrowding Project $ 250,033 $ 54,462 $ 26,000 $ l70,307 Motion was made by Commissioner Jones and seconded by Commissioner Lytton to tentatively approve the proposed Budgets of the Court Administrator, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. UPPER KEYS HEALTH CARE DISTRICT - - Motion was made by Mayor Puto and seconded by Commissioner Lytton to accept the tentative figure of $l,070,744.00. Motion carried unanimously. COMMUNICATIONS DEPARTMENT Motion was made by Commissioner Lytton and seconded by Commissioner Jones to approve the revised proposed Budget of the Communications Department at $3l3,430.00, subject to future actions by the Board concerning the Tentative and Final Budgets. Motion carried unanimously. COMMISSIONERS Motion was made by Commissioner Lytton and seconded by Commissioner Harvey for the adoption of the ad valorem budgets under this County as submitted by the County Administration, the removal of merit pay, the retention of C.O.L.A., and the inclusion of all reclassifications. During discussion, motion was made by Mayor Puto and seconded by Commissioner Jones to amend the previous motion to include all Constitutional Officers. Roll call vote on the amendment was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto Yes Yes Yes No Motion carried. Roll call vote on the original motion as amended was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Mayor Puto Motion carried. Yes Yes Yes No pp 145 There being no further business, the meeting was adjourned. * * * * * ""'....-