04/12/1990 Special
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Special Meeting
Board of County Commissioners
Thursday, April 12, 1990
Key Colony Beach
A Special Meeting of the Monroe County Board of
County Commissioners convened at 9:00 a.m. on the above date
at the City Hall in Key Colony Beach. Present and answering
to roll call were Commissioner Wilhelmina Harvey,
Commissioner Douglas Jones, Commissioner Eugene Lytton,
Commissioner Michael Puto, and Mayor John Stormont. Also
present were Rosalie L. Connolly, Deputy Clerk: Randy
Ludacer, County Attorney: Tom Brown, County Administrator:
County Staff: members of the Press and Radio: and the
general public.
All stood for the Invocation and Pledge of
Allegiance.
Motion was made by Commissioner Lytton and seconded
by Commissioner Harvey to add to the Agenda a discussion of
u.S. House Resolution 519 (Item B-1) and a discussion of
Monroe County joining in a challenge against FOOT's Level of
Service Rule (Item B-2). Motion carried unanimously.
Motion was made by Commissioner Harvey and seconded
by Commissioner Lytton to add to the Agenda a discussion of
the Key West Jail fire safety hazard renovation plans (Item
C-l) and the plan to expand the Marathon Modular Detention
Facility regarding accommodation of various classifications
of detainees (Item C-4). Motion carried unanimously.
Motion was made by Commissioner Harvey and seconded
by Commissioner Lytton to postpone a discussion regarding
the Translator System (Item C-6). Motion carried unani-
mously.
Motion was made by Commissioner Jones and seconded
by Commissioner Lytton to add to the Agenda an item
regarding the installation of security windows at the County
Jail (Item D-l). Motion carried unanimously.
Motion was made by Commissioner Jones and seconded
by Commissioner Puto to add Items E-l, E-2 and E-3 to the
Agenda, all items concerning the Florida Boating Improvement
Project known as Various Waterway Routes Repair. Motion
carried unanimously.
COMMISSIONERS' ITEMS
After discussion, motion was made by Commissioner
Lytton and seconded by Commissioner Jones to adopt the
following Resolution showing general support for the
indexing portion of Payments-In-Lieu-Of-Taxes (PILT)
(U.S. H.R. 519). Motion carried unanimously.
RESOLUTON NO. 229-1990
See Res. Book No. 90 which is incorporated herein by
reference.
Commissioner Lytton discussed joining the Florida
League of Cities in challenging the Department of
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Transportation's Level of Service Rule 14-94.001 through
14-94.006 FAC. Motion was made by Commissioner Lytton and
seconded by Commissioner Jones to authorize the County
Attorney to proceed as a Board of County Commissioners
intervenor in the Florida League of Cities suit and to
authorize the County Attorney to hire attorneys in
Tallahassee to handle said suit. Motion carried unani-
mously.
COUNTY ADMINISTRATOR
Tom Brown, County Administrator, discussed the Key
West Jail fire safety hazard renovation plans and schedule.
Motion was made by Commissioner Jones and seconded by
Commissioner Puto to proceed with the "fast track" concept
as provided for by Morrison-Knudsen's chart titled "Old Jail
Life Safety Issues Accelerated Schedule" and give the County
Administrator the authority to initiate change orders up to
$25,000.00, said change orders to be brought back before the
Board after the fact. Motion carried unanimously.
After discussion regarding the expansion of the
Marathon Modular Detention Facility to accommodate various
classifications of detainees, motion was made by
Commissioner Puto and seconded sby Commissioner Jones to
authorize the following Marathon Jail Conceptual Estimate at
an approximate cost not to exceed $l,097,655.00.
"MARATHON JAIL
CONCEPTUAL ESTIMATE
APRIL 5, 1990
1. Revised Building Cost
A. Toppino/Advanced Structures
Base Bid $595,000
B. Toppino/Advanced Structures
Quote - Revised Floor Plan $155,000
2. Estimated Foundation Changes To Raise
Building Above Flood Zone
A. Estimated 40 Piers @ 22 LF/Each
@ $30/LF $ 13,200
B. Added Grade Beam 130 CY
@ $220/CY $ 28,600
3. Estimated Site Plan Including utilities,
Paving, Sidewalks, Curbs, Gutters, Fill
And Road On Jail Sheet Only
4. Architect Fee Per Addendum
5. Furnishings And Fixed Equipment
(Based On 10% Of Building Cost)
6. Contingency On Items #1 thru #3
Total - Marathon Jail
$750,000
41,800
164,270
26,585
75,000
40,000
$1,097,655
*Conceptual Estimate does not include permits,
impact fees, or construction management costs."
Motion carried unanimously.
The Board entered into a discussion regarding the
overall Monroe County Solid Waste Management Plan and the
following policy issues:
POLICY ISSUE NUMBER 1: Endorse a Monroe County Solid Waste
and Resource Recovery Authority as presently formed in sta-
tute. Some modifications to statute are still required in
statute.
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Motion was made by Commissioner Lytton and
seconded by Commissioner Puto to approve.
Motion carried unanimously.
POLICY ISSUE NUMBER 2: Adopt a minimum 40 percent recycle
goal for Monroe County.
Motion was made by Commissioner Jones and
seconded by Commissioner Lytton to change
to adopt a minimum 30% Diversion Rate of
the municipal solid waste stream. Roll
call vote was taken with the following
results:
Commissioner Harvey Yes
Commissioner Jones Yes
Commissioner Lytton Yes
Commissioner Puto Yes
Mayor Stormont No
Motion carried.
POLICY ISSUE NUMBER 3: Continue to operate the City of Key
West waste-to-energy' plant, contingent upon modification to
meet all EPA air emission standards, unless facility can be
replaced with more cost-effective technology reducing tax-
payer's burden.
Motion was made by Mayor Stormont and
seconded by Commissioner Lytton to
delete the word "operate" and replace
with the words "support the continued
operation of". Roll call vote was taken
with the following results:
Commissioner Harvey Yes
Commissioner Jones No
Commissioner Lytton Yes
Commissioner Puto Yes
Mayor Stormont Yes
Motion carried.
POLICY ISSUE NUMBER 4: Continue to pursue methods to reduce
long-term landfill requirements.
Motion was made by Commissioner Puto and
seconded by Commissioner Jones to approve.
Motion carried unanimously.
POLICY ISSUE NUMBER 5: Seek regional solid waste solutions
with Dade County~ request DCA assistance.
Motion was made by Commissioner Jones and
seconded by Commissioner Puto to add the
words "and SFRPC" before the word "assist-
ance". Motion carried unanimously.
POLICY ISSUE NUMBER 6: Continue a task force as an advisory
board to the Board of County Commissioners on solid waste
matters.
Motion was made by Commissioner Puto and
seconded by Commissioner Jones to approve.
Motion carried unanimously.
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POLICY ISSUE NUMBER 7: Continue task force to pursue,
review and recommend acquiring other Monroe County solid
waste management sites.
Motion was made by Commissioner Lytton and
seconded by Commissioner Puto to approve.
Motion carried unanimously.
POLICY ISSUE NUMBER 8: Final technology decision must be
made by June 1, 1990.
Motion was made by Commissioner Lytton and
seconded by Commissioner Puto to replace
the word "technology" with the word
"methodology". Motion carried unanimously.
Connie Grabois, Recycling Coordinator, addressed the Board.
The Board then proceeded to a discussion of the recommen-
dations made by the Solid Waste Task Force.
A. RECYCLING: County-wide mandatory curbside, variable
rate, recycle program for all residential units, with
Request For Proposals for all handling of newspapers, glass,
plastics and aluminum, by October, 1991. (This is estimated
to be 9,000 to 10,000 tons annually)
Motion was made by Mayor Stormont and
seconded by Commissioner Lytton to insert
the words "and continue commercial re-
cycling programs" after the words
"residential units". Roll call vote was
taken with the following results:
Commissioner Harvey Yes
Commissioner Jones No
Commissioner Lytton Yes
Commissioner Puto Yes
Mayor Stormont Yes
Motion carried.
B. YARD TRASH: Handled with sludge under compost methodo-
logy by July, 1992 not to exclude other appropriate methodo-
logies as available. (This is estimated to be 30,000 tons
annually excluding Key West)
Motion was made by Mayor Stormont and
seconded by Commissioner Puto to in-
sert the words "or without" before the
word "sludge". Motion carried unani-
mously.
C. CONSTRUCTION DEBRIS:
1. Developer is responsible for collection and disposal
at supervised, permitted sites.
2. Immediate acquisition in Lower Keys, Middle Keys,
and Upper Keys of space to process and store. (Need is for
approximately current 5,000 tons in Monroe County and 2,000
tons in Key West)
The Board approved by unanimous acclama-
tion.
D. WHITE GOODS: Locate in the same place as construction
debris (Upper Keys, Middle Keys, Lower Keys), on same time
schedule (immediate) to process, store and ship.
(Approximately 1,200 tons per year)
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The Board approved by unanimous acclama-
tion.
E. BATTERIES:
l. Continue current handling practices (Private sector
collection from vendor and county).
2. Handle as special wastes.
3. Investigate mandatory deposit for disposal on all
batteries at purchase.
(Approximately 5,000 automotive-type batteries per year)
Motion was made by Mayor Stormont and
seconded by Commissioner Puto to delete
the word "Investigate" at the beginning
of Paragraph 3 above and replace with
the words "Request legislative delega-
tion to enact". Motion carried
unanimously with Commissioner Lytton
not present.
F. HAZARDOUS WASTE:
1. Only household hazardous waste is involved in
Monroe County.
2. Process is already underway for storage.
3. Trans-shipment to regional centers.
4. Continue with amnesty days for next two years (State
Grant to do so). (County must maintain record-keeping and
reporting information from small quantity generators)
Motion was made by Mayor stormont and
seconded by Commissioner Jones to approve.
Motion carried unanimously.
G. BIOHAZARDOUS WASTE:
1. Leave to private industry.
2. Actively pursue private licensing to do so.
(No known volume)
Motion was made by Commissioner Puto and
secon~ed by Commissioner Lytton to approve.
Motion carried unanimously.
H. TIRES:
1. Continue current contract through this year.
2. Utilize acquired sites.
3. County to dispose of in any manner feasible to off-
set alternate costs.
(County volume approximately 27,000 to 30,000 per year)
Motion was made by Commissioner Puto and
seconded by Mayor Stormont to approve and
to direct the County Administrator to
inquire if the State of Florida is auth-
orizing use as an aggregate. Motion
carried unanimously.
I. ABANDONED AUTOS:
1. Continue to furnish holding areas.
2. Contract out for crushing, baling, and transport out
of County.
3. Pursue alternate managed sites.
(Approximately 700 to 900 per year>
Motion was made by Commissioner Lytton and
seconded by Mayor Stormont to approve.
Motion carried unanimously.
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J. SLUDGE/SEPTAGE:
1. Immediately enter into interlocal agreement with Key
West for County-generated septage/sludge handling.
2. Future consideration of sludge forms for alter-
natives.
3. (Acquire and construct) septage/sludge site holding
and transfer station located in Upper-Middle Keys.
4. Long range septage waste treatment plant site in
Middle/Upper Keys in association with compost plant.
(Estimated 5,664,058 gallons per year -
26,200 tons per year)
Motion was made by Commissioner Lytton and
seconded by Mayor Stormont to approve.
Motion carried unanimously.
K. ASH:
1. Continue to transport to Cudjoe Key for Lower/Middle
Keys.
2. Upper Keys ash transport to mainland.
3. Continue to pursue other disposal alternatives.
(Estimated 28 tons/day - 9,000 tons/year)
The Board approved by acclamation.
L. USED OILS: Continue to utilize County and private ven-
dors with private vendor disposal.
(Approximately 1,000 gallons/year in County)
The Board approved by acclamation.
M. POLYSTYRENE, PLASTIC-COATED PAPER: Polystyrene, foam
and plastic covered paper products prohibited by State law
in Fall, 1990.
The Board approved by acclamation.
N. BEVERAGE CONTAINERS: Prepare, advertise, hold three
public hearings and consider adopting a Monroe County ordi-
nance that provides for beverage container deposits of five
cents on all non-refillable aluminum, glass and plastic
beverage containers.
Motion was made by Mayor Stormont and
seconded by Commissioner Lytton to hold
in abeyance, pending legislative action.
Motion carried unanimously.
O. LANDFILLS:
1. Write off use of all landfills except new Cudjoe
landfill according to closure timetables: Key Largo -
December, 1990; Long Key - in 1992-l994; old Cudjoe -
December, 1990. (Closure is for receipt of solid waste)
2. Now plan for transfer station/processing center in
Middle/Upper Keys immediately to be on line by 1992.
3. Immediately pursue Crawl key for non-burn, enclosed,
solid waste handling and processing facility and disposal.
4. At Cudjoe Key, enter into interlocal agreement with
City of Key West to acquire from CES the 56 contiguous acres
for lined landfill. Permit and develop lined landfill for
its maximum capacity.
Motion was made by Commissioner Jones and
seconded by Commissioner Puto to remove
Item 4 above. Motion carried unanimously.
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P. REMAINDER OF GARBAGE:
1. Continue to pursue non-burn technology.
2. Prepare and send Request For Proposals for compost
technologies at Crawl Key.
By acclamation, the Board approved with
the elimination of the words "at Crawl
Key" in Item 2.
Q. MANAGEMENT GOALS: Implement Solid Waste Authority con-
cept by March, 1991 for Executive Director system or priva-
tization management.
The Board approved by acclamation.
The Board then entered into a lengthy discussion of five
scenarios for solid waste disposal and a cost analysis of
each. Motion was made by Commissioner Jones and seconded by
Commissioner Lytton to accept Scenario II as follows:
"SCENARIO II:
Waste Management hauls wet garbage and yard trash
and C&D. 75 - 85,000 tons per year ($59/ton).
MSD to handle marketing of recyclable paper, aluminum,
glass and plastic in addition to white goods,
tires and batteries.
MSD retains only closure, recycling drop-off site and
administrative staff. Closure staff must assist
in manning recycling roll-offs at transfer
stations, as well as temporary storage of white
goods, tires and batteries, until picked up by
MSD apointed purchaser/processor.
MSD must also construct a septage treatment plant and
maintain hazardous waste collection sites."
Roll call vote was taken with the following results:
Commissioner Harvey Yes
Commissioner Jones Yes
Commissioner Lytton Yes
Commissioner Puto No
Mayor Stormont No
Motion carried.
The Board recessed for lunch.
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The Board reconvened with all Commissioners pre-
sent.
Motion was made by Commissioner Lytton and seconded
by Commissioner Puto to handle Agenda Items D-l, E-l, E-2
and E-3 out of order. Motion carried unanimously.
DIVISION OF PUBLIC WORKS
Facilities Maintenance
After discussion, motion was made by Commissioner
Jones and seconded by Commissioner Puto to accept the recom-
mendation of the County Administrator to accept the proposal
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from D-N-G, Inc. d/b/a David Electric, Inc. for installation
of security windows at the Monroe County Jail and to approve
and authorize execution of a contract for same with D-N-G,
Inc. d/b/a David Electric, Inc. for the sum of $9,000.00.
Motion carried unanimously.
DIVISION OF COMMUNITY SERVICES
Extension Service
Peter Horton, Assistant County Administrator,
addressed the Board.
Motion was made by Commissioner Jones and seconded
by Commissioner Puto to approve and authorize execution of a
Development Project Agreement (Contract No. C6358) with the
Department of Natural Resources concerning the Florida
Boating Improvement Program Development Project. Motion
carried unanimously.
Motion was made by Commissioner Jones and seconded
by Commissioner Puto to adopt the following Resolution
authorizing the Grant Application to the State of Florida
Department of Natural Resources concerning the Boating
Improvement Fund Project known as Various Waterway Routes
Repair to be increased by $5,375.00 to a total of
$30,729.00. Motion carried unanimously.
RESOLUTION NO. 230-1990
See Res. Book No. 90 which is incorporated herein by
reference.
Motion was made by Commissioner Jones and seconded
by Commissioner Puto to approve and authorize execution of
an Addendum to the Agreement with Frank Keevan & Son, Inc.
concerning the Boating Improvement Fund Project known as
Various Waterway Routes Repair. Motion carried
unanimously.
COUNTY ADMINISTRATOR
The County Administrator and Board entered into a
lengthy discussion concerning FY 1991 Budget Policy
Direction and the Budget Workshop Booklet and Supplement
(Agenda Items C-3) containing the following items:
A. Timetable For FY 1991 Budget Cycle
Motion was made by Mayor Stormont and seconded by
Commissioner Lytton to accept the Timetable with the
following changes: (l) Move submission of budget requests
from Sheriff, County Clerk and Supervisor of Elections from
May lIth to June 1st; (2) Add July 17th as a backup date for
the Budget Workshop with BOCC; (3) Schedule three Public
Hearings instead of two between September 5th and September
20th; (4) Schedule Final Budget adoption as far in advance
of September 30th as possible. Motion carried unanimously.
B. Summary Of Budget Build-up Procedure
Motion was made by Mayor Stormont and seconded by
Commissioner Harvey to accept, subject to additional com-
ments and requests of the Board of County Commissioners.
Motion carried unanimously. Commissioner Lytton requested
that the Board be provided with an analysis of the 5%
Administrative Reservations.
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C. Capital Item Purchase Policy
Motion was made by Mayor Stormont and seconded by
Commissioner Harvey to approve as written. Roll call vote
was taken with the following results:
Commissioner Harvey
Commissioner Jones
Commissioner Lytton
Commissioner Puto
Mayor Stormont
Yes
No
Yes
Yes
Yes
Motion carried.
D. Cost Of Living Adjustment
Motion was made by Mayor Stormont and
Commissioner Puto to approve as written.
unanimously.
seconded by
Motion carried
E. Merit Pay Plan
Motion was made by Mayor Stormont and seconded by
Commissioner Puto to approve as written. Motion carried
unanimously.
F. Additional Revenues In FY 1991
Motion was made by Mayor Stormont and
Commissioner Puto to approve in concept.
unanimously.
seconded by
Motion carried
G. Additional Appropriations In FY 1991
The Board accepted for informational purposes.
H. Appropriation Adjustments For FY 1991
Motion was made by Commissioner Puto and seconded by
Commissioner Jones to approve moving Maintenance of
Buildings into Public Works-Facilities Maintenance, subject
to appropriate charges for any Special District and any
independent action of the Board. Motion carried unani-
mously.
I. Non-discretionary Costs
The Board accepted for informational purposes.
J. State And Local Mandates Affecting Budget
The Board accepted for informational purposes.
K. Public Opinion Survey
Motion was made by Commissioner Puto and seconded by
Commissioner Jones to delete the question at the bottom of
Page 4 reading "If a fire hydrant in your neighborhood
reduced Fire Insurance Premiums, would you favor a com-
parable increase in your water bill?" and to direct the
County Administrator to continue with the Public Opinion
Survey. Motion carried unanimously.
L. Phone Survey
Motion was made by Commissioner Jones and seconded by
Commissioner Puto to delete the Telephone Survey and add the
questions to the Written Survey. Motion carried unani-
mously with Commissioner Lytton not present.
M. Television Translator Phone Survey
The Board unanimously approved this item with the cost
of $55,000.00 to come out of Contingency.
N. Health Care Insurance Costs
The Board accepted this item for informational purposes.
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O. Employee Assistance Plan
Motion was made by Mayor Stormont and seconded by
Commissioner Jones to approve this item at an annual cost of
$32,500.00 for FY 1991. Motion carried unanimously.
P. Incremental Funding By TOC
Motion was made by Mayor Stormont and seconded by
Commissioner Lytton to direct the County Attorney to draw up
an Amendment to the TOC Ordinance (to be advertised for
three public hearings) for TOC to allocate annually "off the
top" a percentage allocated for: (a) development and main-
tenance of all County beaches and parks accessible to
tourists (including Key West beaches and parks owned by
Monroe County, Boca Chica Beach, Little Duck Key, Sombrero
Beach, Islamorada Beach, Harry Harris Park to include swim
basin improvements and boat ramp improvements, Caloosa Cove
Beach/Park, Switlik Park, Chamber of Commerce Beach); (b)
operation and maintenance of Pigeon Key; (c) all
"non-profit" allocations and maintenance costs for County
"museum" properties which are "open to the public"
(including Lighthouse Museum, East Martello, West Martello,
Armory, etc.); and (d) any and all City of Key West parks,
beaches, museums, zoological parks and nature centers. Roll
call vote was taken with the following results:
Commissioner Harvey Yes
Commissioner Jones No
Commissioner Lytton Yes
Commissioner Puto Yes
Mayor Stormont Yes
Motion carried.
Q. User's Fees
Motion was made by Commissioner Puto and seconded by
Commissioner Jones to direct the County Administrator to
send a letter to the Tax Collector requesting an analysis of
occupational license fees and to provide the Board with an
analysis of the cost of issuing all licenses. Motion
carried unanimously.
R. Impact Fees
Motion was made
Commissioner Lytton
realistic changes.
by Mayor Stormont and seconded by
to direct Staff that they recommend
Motion carried unanimously.
S. County Attorney Expense Allocation
Motion was made by Commissioner Jones and seconded by
Commissioner Puto to direct the County Attorney to obtain
an Attorney General's Opinion as to whether or not the 80%
of one person expense can be properly allocated to TDC.
Motion carried unanimously. Motion was then made by
Commissioner Jones and seconded by Commissioner Puto to
approve the other allocations as set out therein. Motion
carried unanimously.
T. Fine Arts Council
Motion was made by Commissioner Lytton and seconded by
Commissioner Jones to request the County Attorney to render
his official opinion regarding this matter. Motion carried
unanimously. Motion was then made by Commissioner Lytton
and seconded by Commissioner Jones to table this matter
until the County Attorney renders such opinion. Motion
carried unanimously.
U. Human Service Organizations
Motion was made by Mayor Stormont and seconded by
Commissioner Harvey to recommend the same funding as last
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year for those organizations on the existing list. Motion
carried unanimously.
V. Blue Ribbon Budget Committee
The Board accepted for informational purposes the report
for FY 1989.
w. Advertisement For RFP's For Budgeted Items
The Board denied agreement that approval of budgeted
items implies approval to advertise for Request For
Proposals.
x. 1990 Monroe County Capital Improvements/Infrastructure
Projects
Motion was made by Commissioner Jones and seconded by
Commissioner Puto to approve as accurate. Motion carried
unanimously.
Mayor Stormont presented a memorandum dated April 11th
enti tIed "Recommended Actions For Upcoming Budget Cycle" to
the County Administrator for analysis and report back as
quickly as possible.
The Board entered into a discussion concerning the
Marathon Regional Permitting Center/Civic Auditorium/
Performing Arts Center. Motion was made by Commissioner
Jones and seconded by Mayor Stormont to readdress the inside
design of the building and its contents through a committee
appointed by the Board of County Commissioners and if addi-
tional space is desired to accommodate the needs of the
County, that consideration be given to utilizing the
existing theater footprint for a large meeting/conference
room and additional office space contingent upon
appropriate theater or multi-purpose design located
elsewhere. During discussion, motion was withdrawn. Motion
was then made by Mayor Stormont and seconded by Commissioner
Jones that the Property Appraiser, Tax Collector, Public
Defender, State Attorney, Supervisor of Elections, Social
Services and Veterans Affairs be accommodated in the
building to meet the purpose of centrally locating Monroe
County office space. During discussion, motion was made by
Commissioner Harvey and seconded by Commissioner Jones to
postpone indefinitely. Roll call vote was taken with the
following results:
Commissioner Harvey Yes
Commissioner Jones No
Commissioner Lytton No
Commissioner Puto No
Mayor Stormont No
Motion failed. Motion was made by Commissioner Jones and
seconded by Commissioner Puto to appoint Commissioner Puto
as a committee of one to chair three town hall meetings in
the three County locations for the purposes of discussing
the total concept of the government permitting/fine arts
center. Roll call vote was taken with the following
results:
Commissioner Harvey Yes
Commissioner Jones Yes
Commissioner Lytton No
Commissioner Puto Yes
Mayor Stormont No
Motion carried. Motion was then made by Mayor Stormont and
seconded by Commissioner Harvey to appoint a committee to
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address the purposes, funding and location of the
theater/multi-purpose building and to direct the County
Administrator and Staff to readdress the design of the
government office complex according to the Commission's
desires. Motion was made by Commissioner Harvey to amend to
include the direction that the committee members attend all
three meetings. Roll call vote on the motion as amended was
unanimous. The Board then made the following appointments:
Commissioner Harvey
Commissioner Jones
Commissioner Lytton
Commissioner Puto
Mayor Stormont
Alan Schmidt
David Ornstein
Jim Lewis
Mickey Feiner
Richie Moriarity
Mayor Stormont requested the Commissioners to bring any and
all recommended changes to the County Administrator on
Tuesday.
There being no further business, the meeting was
adjourned.
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