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04/12/1990 Special RR 146 Special Meeting Board of County Commissioners Thursday, April 12, 1990 Key Colony Beach A Special Meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m. on the above date at the City Hall in Key Colony Beach. Present and answering to roll call were Commissioner Wilhelmina Harvey, Commissioner Douglas Jones, Commissioner Eugene Lytton, Commissioner Michael Puto, and Mayor John Stormont. Also present were Rosalie L. Connolly, Deputy Clerk: Randy Ludacer, County Attorney: Tom Brown, County Administrator: County Staff: members of the Press and Radio: and the general public. All stood for the Invocation and Pledge of Allegiance. Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to add to the Agenda a discussion of u.S. House Resolution 519 (Item B-1) and a discussion of Monroe County joining in a challenge against FOOT's Level of Service Rule (Item B-2). Motion carried unanimously. Motion was made by Commissioner Harvey and seconded by Commissioner Lytton to add to the Agenda a discussion of the Key West Jail fire safety hazard renovation plans (Item C-l) and the plan to expand the Marathon Modular Detention Facility regarding accommodation of various classifications of detainees (Item C-4). Motion carried unanimously. Motion was made by Commissioner Harvey and seconded by Commissioner Lytton to postpone a discussion regarding the Translator System (Item C-6). Motion carried unani- mously. Motion was made by Commissioner Jones and seconded by Commissioner Lytton to add to the Agenda an item regarding the installation of security windows at the County Jail (Item D-l). Motion carried unanimously. Motion was made by Commissioner Jones and seconded by Commissioner Puto to add Items E-l, E-2 and E-3 to the Agenda, all items concerning the Florida Boating Improvement Project known as Various Waterway Routes Repair. Motion carried unanimously. COMMISSIONERS' ITEMS After discussion, motion was made by Commissioner Lytton and seconded by Commissioner Jones to adopt the following Resolution showing general support for the indexing portion of Payments-In-Lieu-Of-Taxes (PILT) (U.S. H.R. 519). Motion carried unanimously. RESOLUTON NO. 229-1990 See Res. Book No. 90 which is incorporated herein by reference. Commissioner Lytton discussed joining the Florida League of Cities in challenging the Department of RR 1 4 7 Transportation's Level of Service Rule 14-94.001 through 14-94.006 FAC. Motion was made by Commissioner Lytton and seconded by Commissioner Jones to authorize the County Attorney to proceed as a Board of County Commissioners intervenor in the Florida League of Cities suit and to authorize the County Attorney to hire attorneys in Tallahassee to handle said suit. Motion carried unani- mously. COUNTY ADMINISTRATOR Tom Brown, County Administrator, discussed the Key West Jail fire safety hazard renovation plans and schedule. Motion was made by Commissioner Jones and seconded by Commissioner Puto to proceed with the "fast track" concept as provided for by Morrison-Knudsen's chart titled "Old Jail Life Safety Issues Accelerated Schedule" and give the County Administrator the authority to initiate change orders up to $25,000.00, said change orders to be brought back before the Board after the fact. Motion carried unanimously. After discussion regarding the expansion of the Marathon Modular Detention Facility to accommodate various classifications of detainees, motion was made by Commissioner Puto and seconded sby Commissioner Jones to authorize the following Marathon Jail Conceptual Estimate at an approximate cost not to exceed $l,097,655.00. "MARATHON JAIL CONCEPTUAL ESTIMATE APRIL 5, 1990 1. Revised Building Cost A. Toppino/Advanced Structures Base Bid $595,000 B. Toppino/Advanced Structures Quote - Revised Floor Plan $155,000 2. Estimated Foundation Changes To Raise Building Above Flood Zone A. Estimated 40 Piers @ 22 LF/Each @ $30/LF $ 13,200 B. Added Grade Beam 130 CY @ $220/CY $ 28,600 3. Estimated Site Plan Including utilities, Paving, Sidewalks, Curbs, Gutters, Fill And Road On Jail Sheet Only 4. Architect Fee Per Addendum 5. Furnishings And Fixed Equipment (Based On 10% Of Building Cost) 6. Contingency On Items #1 thru #3 Total - Marathon Jail $750,000 41,800 164,270 26,585 75,000 40,000 $1,097,655 *Conceptual Estimate does not include permits, impact fees, or construction management costs." Motion carried unanimously. The Board entered into a discussion regarding the overall Monroe County Solid Waste Management Plan and the following policy issues: POLICY ISSUE NUMBER 1: Endorse a Monroe County Solid Waste and Resource Recovery Authority as presently formed in sta- tute. Some modifications to statute are still required in statute. RR 148 Motion was made by Commissioner Lytton and seconded by Commissioner Puto to approve. Motion carried unanimously. POLICY ISSUE NUMBER 2: Adopt a minimum 40 percent recycle goal for Monroe County. Motion was made by Commissioner Jones and seconded by Commissioner Lytton to change to adopt a minimum 30% Diversion Rate of the municipal solid waste stream. Roll call vote was taken with the following results: Commissioner Harvey Yes Commissioner Jones Yes Commissioner Lytton Yes Commissioner Puto Yes Mayor Stormont No Motion carried. POLICY ISSUE NUMBER 3: Continue to operate the City of Key West waste-to-energy' plant, contingent upon modification to meet all EPA air emission standards, unless facility can be replaced with more cost-effective technology reducing tax- payer's burden. Motion was made by Mayor Stormont and seconded by Commissioner Lytton to delete the word "operate" and replace with the words "support the continued operation of". Roll call vote was taken with the following results: Commissioner Harvey Yes Commissioner Jones No Commissioner Lytton Yes Commissioner Puto Yes Mayor Stormont Yes Motion carried. POLICY ISSUE NUMBER 4: Continue to pursue methods to reduce long-term landfill requirements. Motion was made by Commissioner Puto and seconded by Commissioner Jones to approve. Motion carried unanimously. POLICY ISSUE NUMBER 5: Seek regional solid waste solutions with Dade County~ request DCA assistance. Motion was made by Commissioner Jones and seconded by Commissioner Puto to add the words "and SFRPC" before the word "assist- ance". Motion carried unanimously. POLICY ISSUE NUMBER 6: Continue a task force as an advisory board to the Board of County Commissioners on solid waste matters. Motion was made by Commissioner Puto and seconded by Commissioner Jones to approve. Motion carried unanimously. RR 1 4 9 POLICY ISSUE NUMBER 7: Continue task force to pursue, review and recommend acquiring other Monroe County solid waste management sites. Motion was made by Commissioner Lytton and seconded by Commissioner Puto to approve. Motion carried unanimously. POLICY ISSUE NUMBER 8: Final technology decision must be made by June 1, 1990. Motion was made by Commissioner Lytton and seconded by Commissioner Puto to replace the word "technology" with the word "methodology". Motion carried unanimously. Connie Grabois, Recycling Coordinator, addressed the Board. The Board then proceeded to a discussion of the recommen- dations made by the Solid Waste Task Force. A. RECYCLING: County-wide mandatory curbside, variable rate, recycle program for all residential units, with Request For Proposals for all handling of newspapers, glass, plastics and aluminum, by October, 1991. (This is estimated to be 9,000 to 10,000 tons annually) Motion was made by Mayor Stormont and seconded by Commissioner Lytton to insert the words "and continue commercial re- cycling programs" after the words "residential units". Roll call vote was taken with the following results: Commissioner Harvey Yes Commissioner Jones No Commissioner Lytton Yes Commissioner Puto Yes Mayor Stormont Yes Motion carried. B. YARD TRASH: Handled with sludge under compost methodo- logy by July, 1992 not to exclude other appropriate methodo- logies as available. (This is estimated to be 30,000 tons annually excluding Key West) Motion was made by Mayor Stormont and seconded by Commissioner Puto to in- sert the words "or without" before the word "sludge". Motion carried unani- mously. C. CONSTRUCTION DEBRIS: 1. Developer is responsible for collection and disposal at supervised, permitted sites. 2. Immediate acquisition in Lower Keys, Middle Keys, and Upper Keys of space to process and store. (Need is for approximately current 5,000 tons in Monroe County and 2,000 tons in Key West) The Board approved by unanimous acclama- tion. D. WHITE GOODS: Locate in the same place as construction debris (Upper Keys, Middle Keys, Lower Keys), on same time schedule (immediate) to process, store and ship. (Approximately 1,200 tons per year) RR 150 The Board approved by unanimous acclama- tion. E. BATTERIES: l. Continue current handling practices (Private sector collection from vendor and county). 2. Handle as special wastes. 3. Investigate mandatory deposit for disposal on all batteries at purchase. (Approximately 5,000 automotive-type batteries per year) Motion was made by Mayor Stormont and seconded by Commissioner Puto to delete the word "Investigate" at the beginning of Paragraph 3 above and replace with the words "Request legislative delega- tion to enact". Motion carried unanimously with Commissioner Lytton not present. F. HAZARDOUS WASTE: 1. Only household hazardous waste is involved in Monroe County. 2. Process is already underway for storage. 3. Trans-shipment to regional centers. 4. Continue with amnesty days for next two years (State Grant to do so). (County must maintain record-keeping and reporting information from small quantity generators) Motion was made by Mayor stormont and seconded by Commissioner Jones to approve. Motion carried unanimously. G. BIOHAZARDOUS WASTE: 1. Leave to private industry. 2. Actively pursue private licensing to do so. (No known volume) Motion was made by Commissioner Puto and secon~ed by Commissioner Lytton to approve. Motion carried unanimously. H. TIRES: 1. Continue current contract through this year. 2. Utilize acquired sites. 3. County to dispose of in any manner feasible to off- set alternate costs. (County volume approximately 27,000 to 30,000 per year) Motion was made by Commissioner Puto and seconded by Mayor Stormont to approve and to direct the County Administrator to inquire if the State of Florida is auth- orizing use as an aggregate. Motion carried unanimously. I. ABANDONED AUTOS: 1. Continue to furnish holding areas. 2. Contract out for crushing, baling, and transport out of County. 3. Pursue alternate managed sites. (Approximately 700 to 900 per year> Motion was made by Commissioner Lytton and seconded by Mayor Stormont to approve. Motion carried unanimously. RR 1 5 1 J. SLUDGE/SEPTAGE: 1. Immediately enter into interlocal agreement with Key West for County-generated septage/sludge handling. 2. Future consideration of sludge forms for alter- natives. 3. (Acquire and construct) septage/sludge site holding and transfer station located in Upper-Middle Keys. 4. Long range septage waste treatment plant site in Middle/Upper Keys in association with compost plant. (Estimated 5,664,058 gallons per year - 26,200 tons per year) Motion was made by Commissioner Lytton and seconded by Mayor Stormont to approve. Motion carried unanimously. K. ASH: 1. Continue to transport to Cudjoe Key for Lower/Middle Keys. 2. Upper Keys ash transport to mainland. 3. Continue to pursue other disposal alternatives. (Estimated 28 tons/day - 9,000 tons/year) The Board approved by acclamation. L. USED OILS: Continue to utilize County and private ven- dors with private vendor disposal. (Approximately 1,000 gallons/year in County) The Board approved by acclamation. M. POLYSTYRENE, PLASTIC-COATED PAPER: Polystyrene, foam and plastic covered paper products prohibited by State law in Fall, 1990. The Board approved by acclamation. N. BEVERAGE CONTAINERS: Prepare, advertise, hold three public hearings and consider adopting a Monroe County ordi- nance that provides for beverage container deposits of five cents on all non-refillable aluminum, glass and plastic beverage containers. Motion was made by Mayor Stormont and seconded by Commissioner Lytton to hold in abeyance, pending legislative action. Motion carried unanimously. O. LANDFILLS: 1. Write off use of all landfills except new Cudjoe landfill according to closure timetables: Key Largo - December, 1990; Long Key - in 1992-l994; old Cudjoe - December, 1990. (Closure is for receipt of solid waste) 2. Now plan for transfer station/processing center in Middle/Upper Keys immediately to be on line by 1992. 3. Immediately pursue Crawl key for non-burn, enclosed, solid waste handling and processing facility and disposal. 4. At Cudjoe Key, enter into interlocal agreement with City of Key West to acquire from CES the 56 contiguous acres for lined landfill. Permit and develop lined landfill for its maximum capacity. Motion was made by Commissioner Jones and seconded by Commissioner Puto to remove Item 4 above. Motion carried unanimously. RR 152 P. REMAINDER OF GARBAGE: 1. Continue to pursue non-burn technology. 2. Prepare and send Request For Proposals for compost technologies at Crawl Key. By acclamation, the Board approved with the elimination of the words "at Crawl Key" in Item 2. Q. MANAGEMENT GOALS: Implement Solid Waste Authority con- cept by March, 1991 for Executive Director system or priva- tization management. The Board approved by acclamation. The Board then entered into a lengthy discussion of five scenarios for solid waste disposal and a cost analysis of each. Motion was made by Commissioner Jones and seconded by Commissioner Lytton to accept Scenario II as follows: "SCENARIO II: Waste Management hauls wet garbage and yard trash and C&D. 75 - 85,000 tons per year ($59/ton). MSD to handle marketing of recyclable paper, aluminum, glass and plastic in addition to white goods, tires and batteries. MSD retains only closure, recycling drop-off site and administrative staff. Closure staff must assist in manning recycling roll-offs at transfer stations, as well as temporary storage of white goods, tires and batteries, until picked up by MSD apointed purchaser/processor. MSD must also construct a septage treatment plant and maintain hazardous waste collection sites." Roll call vote was taken with the following results: Commissioner Harvey Yes Commissioner Jones Yes Commissioner Lytton Yes Commissioner Puto No Mayor Stormont No Motion carried. The Board recessed for lunch. * * * * * The Board reconvened with all Commissioners pre- sent. Motion was made by Commissioner Lytton and seconded by Commissioner Puto to handle Agenda Items D-l, E-l, E-2 and E-3 out of order. Motion carried unanimously. DIVISION OF PUBLIC WORKS Facilities Maintenance After discussion, motion was made by Commissioner Jones and seconded by Commissioner Puto to accept the recom- mendation of the County Administrator to accept the proposal RR 153 from D-N-G, Inc. d/b/a David Electric, Inc. for installation of security windows at the Monroe County Jail and to approve and authorize execution of a contract for same with D-N-G, Inc. d/b/a David Electric, Inc. for the sum of $9,000.00. Motion carried unanimously. DIVISION OF COMMUNITY SERVICES Extension Service Peter Horton, Assistant County Administrator, addressed the Board. Motion was made by Commissioner Jones and seconded by Commissioner Puto to approve and authorize execution of a Development Project Agreement (Contract No. C6358) with the Department of Natural Resources concerning the Florida Boating Improvement Program Development Project. Motion carried unanimously. Motion was made by Commissioner Jones and seconded by Commissioner Puto to adopt the following Resolution authorizing the Grant Application to the State of Florida Department of Natural Resources concerning the Boating Improvement Fund Project known as Various Waterway Routes Repair to be increased by $5,375.00 to a total of $30,729.00. Motion carried unanimously. RESOLUTION NO. 230-1990 See Res. Book No. 90 which is incorporated herein by reference. Motion was made by Commissioner Jones and seconded by Commissioner Puto to approve and authorize execution of an Addendum to the Agreement with Frank Keevan & Son, Inc. concerning the Boating Improvement Fund Project known as Various Waterway Routes Repair. Motion carried unanimously. COUNTY ADMINISTRATOR The County Administrator and Board entered into a lengthy discussion concerning FY 1991 Budget Policy Direction and the Budget Workshop Booklet and Supplement (Agenda Items C-3) containing the following items: A. Timetable For FY 1991 Budget Cycle Motion was made by Mayor Stormont and seconded by Commissioner Lytton to accept the Timetable with the following changes: (l) Move submission of budget requests from Sheriff, County Clerk and Supervisor of Elections from May lIth to June 1st; (2) Add July 17th as a backup date for the Budget Workshop with BOCC; (3) Schedule three Public Hearings instead of two between September 5th and September 20th; (4) Schedule Final Budget adoption as far in advance of September 30th as possible. Motion carried unanimously. B. Summary Of Budget Build-up Procedure Motion was made by Mayor Stormont and seconded by Commissioner Harvey to accept, subject to additional com- ments and requests of the Board of County Commissioners. Motion carried unanimously. Commissioner Lytton requested that the Board be provided with an analysis of the 5% Administrative Reservations. RR 154 C. Capital Item Purchase Policy Motion was made by Mayor Stormont and seconded by Commissioner Harvey to approve as written. Roll call vote was taken with the following results: Commissioner Harvey Commissioner Jones Commissioner Lytton Commissioner Puto Mayor Stormont Yes No Yes Yes Yes Motion carried. D. Cost Of Living Adjustment Motion was made by Mayor Stormont and Commissioner Puto to approve as written. unanimously. seconded by Motion carried E. Merit Pay Plan Motion was made by Mayor Stormont and seconded by Commissioner Puto to approve as written. Motion carried unanimously. F. Additional Revenues In FY 1991 Motion was made by Mayor Stormont and Commissioner Puto to approve in concept. unanimously. seconded by Motion carried G. Additional Appropriations In FY 1991 The Board accepted for informational purposes. H. Appropriation Adjustments For FY 1991 Motion was made by Commissioner Puto and seconded by Commissioner Jones to approve moving Maintenance of Buildings into Public Works-Facilities Maintenance, subject to appropriate charges for any Special District and any independent action of the Board. Motion carried unani- mously. I. Non-discretionary Costs The Board accepted for informational purposes. J. State And Local Mandates Affecting Budget The Board accepted for informational purposes. K. Public Opinion Survey Motion was made by Commissioner Puto and seconded by Commissioner Jones to delete the question at the bottom of Page 4 reading "If a fire hydrant in your neighborhood reduced Fire Insurance Premiums, would you favor a com- parable increase in your water bill?" and to direct the County Administrator to continue with the Public Opinion Survey. Motion carried unanimously. L. Phone Survey Motion was made by Commissioner Jones and seconded by Commissioner Puto to delete the Telephone Survey and add the questions to the Written Survey. Motion carried unani- mously with Commissioner Lytton not present. M. Television Translator Phone Survey The Board unanimously approved this item with the cost of $55,000.00 to come out of Contingency. N. Health Care Insurance Costs The Board accepted this item for informational purposes. RR 155 O. Employee Assistance Plan Motion was made by Mayor Stormont and seconded by Commissioner Jones to approve this item at an annual cost of $32,500.00 for FY 1991. Motion carried unanimously. P. Incremental Funding By TOC Motion was made by Mayor Stormont and seconded by Commissioner Lytton to direct the County Attorney to draw up an Amendment to the TOC Ordinance (to be advertised for three public hearings) for TOC to allocate annually "off the top" a percentage allocated for: (a) development and main- tenance of all County beaches and parks accessible to tourists (including Key West beaches and parks owned by Monroe County, Boca Chica Beach, Little Duck Key, Sombrero Beach, Islamorada Beach, Harry Harris Park to include swim basin improvements and boat ramp improvements, Caloosa Cove Beach/Park, Switlik Park, Chamber of Commerce Beach); (b) operation and maintenance of Pigeon Key; (c) all "non-profit" allocations and maintenance costs for County "museum" properties which are "open to the public" (including Lighthouse Museum, East Martello, West Martello, Armory, etc.); and (d) any and all City of Key West parks, beaches, museums, zoological parks and nature centers. Roll call vote was taken with the following results: Commissioner Harvey Yes Commissioner Jones No Commissioner Lytton Yes Commissioner Puto Yes Mayor Stormont Yes Motion carried. Q. User's Fees Motion was made by Commissioner Puto and seconded by Commissioner Jones to direct the County Administrator to send a letter to the Tax Collector requesting an analysis of occupational license fees and to provide the Board with an analysis of the cost of issuing all licenses. Motion carried unanimously. R. Impact Fees Motion was made Commissioner Lytton realistic changes. by Mayor Stormont and seconded by to direct Staff that they recommend Motion carried unanimously. S. County Attorney Expense Allocation Motion was made by Commissioner Jones and seconded by Commissioner Puto to direct the County Attorney to obtain an Attorney General's Opinion as to whether or not the 80% of one person expense can be properly allocated to TDC. Motion carried unanimously. Motion was then made by Commissioner Jones and seconded by Commissioner Puto to approve the other allocations as set out therein. Motion carried unanimously. T. Fine Arts Council Motion was made by Commissioner Lytton and seconded by Commissioner Jones to request the County Attorney to render his official opinion regarding this matter. Motion carried unanimously. Motion was then made by Commissioner Lytton and seconded by Commissioner Jones to table this matter until the County Attorney renders such opinion. Motion carried unanimously. U. Human Service Organizations Motion was made by Mayor Stormont and seconded by Commissioner Harvey to recommend the same funding as last RR 156 year for those organizations on the existing list. Motion carried unanimously. V. Blue Ribbon Budget Committee The Board accepted for informational purposes the report for FY 1989. w. Advertisement For RFP's For Budgeted Items The Board denied agreement that approval of budgeted items implies approval to advertise for Request For Proposals. x. 1990 Monroe County Capital Improvements/Infrastructure Projects Motion was made by Commissioner Jones and seconded by Commissioner Puto to approve as accurate. Motion carried unanimously. Mayor Stormont presented a memorandum dated April 11th enti tIed "Recommended Actions For Upcoming Budget Cycle" to the County Administrator for analysis and report back as quickly as possible. The Board entered into a discussion concerning the Marathon Regional Permitting Center/Civic Auditorium/ Performing Arts Center. Motion was made by Commissioner Jones and seconded by Mayor Stormont to readdress the inside design of the building and its contents through a committee appointed by the Board of County Commissioners and if addi- tional space is desired to accommodate the needs of the County, that consideration be given to utilizing the existing theater footprint for a large meeting/conference room and additional office space contingent upon appropriate theater or multi-purpose design located elsewhere. During discussion, motion was withdrawn. Motion was then made by Mayor Stormont and seconded by Commissioner Jones that the Property Appraiser, Tax Collector, Public Defender, State Attorney, Supervisor of Elections, Social Services and Veterans Affairs be accommodated in the building to meet the purpose of centrally locating Monroe County office space. During discussion, motion was made by Commissioner Harvey and seconded by Commissioner Jones to postpone indefinitely. Roll call vote was taken with the following results: Commissioner Harvey Yes Commissioner Jones No Commissioner Lytton No Commissioner Puto No Mayor Stormont No Motion failed. Motion was made by Commissioner Jones and seconded by Commissioner Puto to appoint Commissioner Puto as a committee of one to chair three town hall meetings in the three County locations for the purposes of discussing the total concept of the government permitting/fine arts center. Roll call vote was taken with the following results: Commissioner Harvey Yes Commissioner Jones Yes Commissioner Lytton No Commissioner Puto Yes Mayor Stormont No Motion carried. Motion was then made by Mayor Stormont and seconded by Commissioner Harvey to appoint a committee to RR 157 address the purposes, funding and location of the theater/multi-purpose building and to direct the County Administrator and Staff to readdress the design of the government office complex according to the Commission's desires. Motion was made by Commissioner Harvey to amend to include the direction that the committee members attend all three meetings. Roll call vote on the motion as amended was unanimous. The Board then made the following appointments: Commissioner Harvey Commissioner Jones Commissioner Lytton Commissioner Puto Mayor Stormont Alan Schmidt David Ornstein Jim Lewis Mickey Feiner Richie Moriarity Mayor Stormont requested the Commissioners to bring any and all recommended changes to the County Administrator on Tuesday. There being no further business, the meeting was adjourned. * * * * *