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06/19/1990 Regular 55. 0060 Regular Meeting/Comprehensive Plan Board of County Commissioners Tuesday, June 19, 1990 Key West A Regular Meeting of the Board of County Commissioners convened at 10:00 a.m. on the above date in Courtroom "B" of the Courthouse Annex in Key West. Present and answering to roll call were Commissioner Wilhelmina Harvey, Commissioner Douglas Jones, Commissioner Eugene Lytton, Commissioner Michael Puto, and Mayor John stormont. Also present were Danny Ko1hage, C1erk~ Rosalie Connolly, Deputy C1erk~ Randy Ludacer, County Attorney~ Tom Brown, County Administrator~ County Staff~ members of the Press and Radio~ and the general public. Robert Baggs, Project Manager of the Comprehensive Land Use Planning Team, addressed the Board. The Board entered into a discussion regarding the Calendar of Events and the Planning Commission's public hearings. The Board directed Mr. Baggs to recommend to the Planning Commission that they set aside in their Hearing Schedule "input days" only and then "decision days" and "modification days". The Board also discussed ways that modifications could best be shown. Commissioner Jones requested that the Board be put on the mailing list for anything pertaining to the Plan, including inter-office memos, letters to outside agencies, etc. After lengthy discussion, motion was made by Commissioner Harvey and seconded by Mayor Stormont that the Board not be advised of individual letters when immediately sent out to State agencies and receive the output only when making final approval. Roll call vote was taken with the following results: Commissioner Harvey Yes Commissioner Jones No Commissioner Lytton Yes Commissioner Puto No Mayor Stormont Yes Motion carried. Mr. Baggs discussed upcoming workshops dealing with the Capital Improvements Element and Concurrency and reported on his recent visit to DCA for comments on the Second Draft of the Plan. Mr. Baggs advised the Board that the recent letter sent by DCA to the Regional Planning Council was a procedural formality only so long as the County meets its August 29th deadline date. The Board then entered into a lengthy discussion regarding the Board's scheduling of public hearings and meetings in connection with the adoption and submittal of the Plan to DCA. The Clerk addressed the Board regarding his concerns about problems with Public Notices and timely availability of documents to the public. Motion was made by Commissioner Jones and seconded by Commissioner Harvey to change the Regular Board Meetings scheduled for August 21st and August 22nd to a one-day meeting on August 20th beginning at 9:00 a.m. Motion carried unanimously. Motion was then made by Commissioner Lytton and seconded by 55' 0061 Commissioner Puto to schedule sessions for public input at 5:00 p.m. on August 21st in the Big Pine Key area and 5:00 p.m. on August 22nd at the Plantation Key Government Center. Motion carried unanimously. Motion was then made by Commissioner Jones and seconded by Commissioner Harvey to schedule sessions for Board decisions at 9:00 a.m. on August 23rd and August 24th (with a back-up of August 25th if necessary) to be held at the Key Colony Beach City Hall or the Marathon Courthouse. Motion carried unanimously. The Board directed that advertisements and notices clearly indicate that the Board decision sessions will allow no public input. Bob Herman, Director of the Growth Management Division, addressed the Board regarding his feelings that the Planning Commission should be able to give the Comp Plan first priority. Motion was made by Commissioner Puto and seconded by Commissioner Jones to allow the Growth Management Staff and Comp Plan Staff to coordinate the Planning Commission's schedules so that all Comprehensive Plan hearings and regular work items are appropriately handled. Motion carried unanimously. The Board discussed the parameters of the Big pine Key Focal Point Study. No official action was taken. The Board directed Staff to request the Sheriff to have at least two deputies present at the future Big pine Key and Comp Plan meetings. There being no further business, the meeting was adjourned. * * * * * ss. 0062 Regular Meeting Board of County Commissioners Tuesday, June 19, 1990 Key West A Regular Meeting of the Board of County Commissioners convened at 1:05 p.m. on the above date in Courtroom "B" of the Courthouse Annex in Key West. Present and answering to roll call were Commissioner Wilhelmina Harvey, Commissioner Douglas Jones, Commissioner Eugene Lytton, Commissioner Michael Puto, and Mayor John Stormont. Also present were Danny Ko1hage, C1erk~ Rosalie Connolly, Deputy C1erk~ Randy Ludacer, County Attorney~ Tom Brown, County Administrator~ County Staff~ members of the Press and Radio~ and the general public. All stood for the Invocation and Pledge of Allegiance. SOUNDING BOARD The County Administrator advised the Board that the agendaed discussion of the Guardianship Program would be deferred until later in the afternoon. Lucien Proby, representing the Soap and Detergent Association, addressed the Board regarding proposed changes to Ordinance No. 029-1989 concerning detergents and phosphates. Eric McCarthy, Vice President of Reef Relief, addressed the Board. Motion was made by Commissioner Harvey that the Board revisit Ordinance No. 029-1989 after a deci- sion by the Department of Environmental Regulation. Motion died for lack of a second. Chief Judge Richard Fowler and Debbie Fassnacht, Court Administrator, addressed the Board regarding the monetary needs of the Guardianship Program. After lengthy discussion, motion was made by Mayor Stormont and seconded by Commissioner Lytton that the County Administrator be directed to receive input for consideration of this item under the budgetary process. Motion carried unanimously. DIVISION OF PUBLIC WORKS Marvin psa1mond of Transportation Consultants, Inc. addressed the Board regarding the Fleet Management Report done for the Central Services Department. Motion was made by Commissioner Puto and seconded by Commissioner Jones to bring back to the Board plans for rebuilding or new construction of the Marathon and Plantation Key garages and to incorporate three bay lifts in order to have real expan- dabi1ity. Motion carried unanimously. Motion was made by Mayor Stormont and seconded by Commissioner Puto for a second paint booth to be built in Marathon. Motion carried unanimously. Motion was made by Commissioner Puto and seconded by Commissioner Jones to bring the responsibility for maintenance of all vehicles under the Fleet Manager~ and if proven cost effective, to coordinate with the Sheriff's Department and the District School Board to bring in their vehicles. Motion carried unanimously. The County I ss' 0063 Administrator pointed out that the Consultant had recom- mended that the County purchase only premium level vehicles and that emphasis be given to quality standardization. The Board acccepted the recommendation to obtain high-pressure washers for all garages. Dent Pierce, Division Director, addressed the Board. Motion was made by Commissioner Puto and seconded by Mayor Stormont to approve Final Payment to Transportation Consultants, Inc. in the amount of $3,000.00 plus travel, upon presentation of proper invoices. Motion carried unanimously. Roy Sanchez, Director of Central Services, addressed the Board. SOUNDING BOARD Inasmuch as Fred Cabanas was not in the audience, the Board deleted Agenda Item B-3 pertaining to his discussion of a hangar lease extension at Key West Airport. COUNTY ATTORNEY Randy Ludacer, County Attorney, advised the Commission of the necessity for him to be in Federal Court tomorrow regarding the Big pine Key Road case and requested that the Commission hear his report today. Motion was made by Commissioner Jones and seconded by Commissioner Harvey to hear the County Attorney's report today instead of at tomorrow's Regular Meeting. Motion carried unanimously. After lengthy discussion, motion was made by Commissioner Harvey and seconded by Commissioner Lytton to direct the County Attorney to file suit against U. S. Fish and Wildlife Service in the Big Pine Key Road case. Roll call vote was taken with the following results: Commissioner Harvey Yes Commissioner Jones Yes Commissioner Lytton Yes Commissioner Puto Yes Mayor Stormont No Motion carried. Mr. Ludacer gave a progress report on the Norman's Island purchase. The County Attorney advised that the Level Of Service case by DCA has been referred to the Department of Administrative Hearings and that the Level Of Service pro- posed rule has been withdrawn by DOT. He advised the Board that it was his recommendation that requests for permission to advertise ordinances should not be bulked. Mr. Ludacer discussed the quality of the commentary authored by DCA on the Big pine Key Focal Point Study. The County Attorney then addressed the Board and requested a merit increase on his July 1st anniversary date. After lengthy discussion, the Board advised Mr. Ludacer that it would consider his request during the budgetary hearing process. SSw 0064 PUBLIC HEARINGS The County Attorney advised the public of the necessary appeal process. A Public Hearing was held on a proposed Ordinance repealing Section 6-16.1(4), Monroe County Code, regarding building permit fee exemptions~ repealing Section 6-16.1(5), Monroe County Code, regarding building permit fees~ repealing Section 6-16.1(6), Monroe County Code, regarding administrative penalty for failure to obtain a permit~ repealing Section 6-39, Monroe County Code, regarding building permit fees~ repealing Ordinance No. 024-1989 regarding construction not requiring a building permit~ repealing Ordinance No. 001-1990 regarding building permit fees for land c1earing~ repealing Section 6-40, Monroe County Code, regarding reinspection fees~ providing for severabi1ity~ providing for repeal of all Ordinances incon- sistent herewith~ providing for incorporation into the Monroe County Code~ and providing for an effective date. Proof of publication was entered into the record. The County Attorney read by title only. There was no public input. Motion was made by Commissioner Puto and seconded by Commissioner Jones to adopt the following Ordinance. Motion carried unanimously. ORDINANCE NO. 018-1990 See Ord. Book No. 24 which is incorporated herein by reference. A Public Hearing was held on a proposed Ordinance creating Section 6-16.1(1), Monroe County COde, in order to provide that all building permit fees may be set by Resolution of the Board of County Commissioners~ amending Section 6-41, Monroe County COde, in order to provide that the Board of County Commissioners may set after-the-fact building permit fees for work initially done without a per- mit and to provide that the site of the unpermitted work may be restored to its original condition and providing environ- mental restoration standards therefor~ amending Section 6-42, Monroe County Code, to provide that volunteer fire departments and emergency medical service providers are exempt from building permit fees~ amending Section 5-23(b), Monroe County Code, in order to provide that fees for blaster permits may be set by Resolution of the Board of County Commissioners~ providing for severabi1ity~ providing for repeal of all Ordinances inconsistent herewith~ pro- viding for incorporation into the Monroe County Code~ and providing an effective date. Proof of publication was entered into the record. The County Attorney read by title only. Bob Herman, Director of Growth Management Division, addressed the Board. Motion was made by Commissioner Puto and seconded by Commissioner Harvey to adopt the following Ordinance. Motion carried unanimously. ORDINANCE NO. 019-1990 See Ord. Book No. 24 which is incorporated herein by reference. A Public Hearing was held for the purpose of deter- m~n~ng whether or not the following described streets, alleyways, roads or highways in Boca Chica Ocean Shores Subdivision shall be abandoned: Osprey Lane, Townee Lane, Pelican Lane, Geiger Road, Heron Drive, Flamingo Drive, Limpkan Lane. Richard Davis of the Department of Navy, Boca Chica, addressed the Board. The Board noted for the record that neither Macaw Lane nor Cardinal Lane were included in 55 0 0 6 5 the proposed abandonment by the County. The Navy's repre- sentative assured the County that no license or any other real estate transaction existed on adjacent properties to the proposed abandonments. After further discussion, motion was made by Commissioner Jones and seconded by Commissioner Puto to refer this item to Staff for a report back to the Board on the abandonment of these lots, the impact on the County and what can be gained by the County in this action. Motion was made by Mayor Stormont to amend to include the County Attorney's ruling as to whether exactions are appropriate in the abandonment inasmuch as fees are not. The amendment was accepted by the maker and the seconder. Motion as amended carried unanimously. COUNTY ADMINISTRATOR Tom Brown, County Administrator, addressed the Board regarding the approval and adoption of revised Cody & Associates, Inc. Monroe County Administration organization and staffing recommendations. Motion was made by Commissioner Lytton and seconded by Mayor Stormont to adopt the Monroe County Proposed Organizational (Overall) Chart identified as "Chart 2" as modified by Staff, maintaining the Veterans Affairs and Training & Development Departments under the direct administrative control of the County Administrator and Animal Control under Public Works, with the addition of a block for the Board of County Commissioners above that of the County Administrator, a starred footnote for the TDC Administrator block which states "for procurement and budget policy actions only", and acceptance of the Procurement block as modified by previous and future Board of County Commissioners' actions. Motion carried unanimously. After discussion, motion was made by Commissioner Lytton and seconded by Commissioner Harvey to reconsider the Board's previous action. Motion carried una- nimously. Motion was then made by Commissioner Lytton and seconded by Mayor Stormont to adopt the Monroe County Proposed Organizational Chart identified as "Chart 2" as modified by Staff, maintaining the Veterans Affairs and Training & Development Departments under the direct admi- nistrative control of the County Administrator and Animal Control under Public Works, with the addition of a block for the Board of County Commissioners above that of the County Administrator, a starred footnote for the TDC Administrator block which states "for procurement and budget policy actions only", and acceptance of the Procurement block as modified by previous and future Board of County Commissioners' actions. Roll call vote was taken with the following results: Commissioner Harvey Yes Commissioner Jones No Commissioner Lytton Yes Commissioner Puto Yes Mayor Stormont Yes Motion carried. Motion was made by Commissioner Lytton and seconded by Commissioner Harvey to make Procurement (Purchasing) a separate department reporting directly to the Management Services Division Director and establish a comprehensive centralized purchasing system. Roll call vote was taken with the following results: SS 0066 Commissioner Harvey Yes Commissioner Jones No Commissioner Lytton Yes Commissioner Puto Yes Mayor Stormont Yes Motion carried. Motion was made by Commissioner Puto and seconded by Mayor Stormont to approve two new "operator" positions in the Information Systems Department when the new computer hardware is installed, subject to budgetary pro- cess. Motion carried unanimously. Motion was made by Commissioner Puto and seconded by Mayor Stormont to approve at least one additional position in the buyer category and one additional clerical support person for the new Procurement (Purchasing) Department, subject to budgetary process. Motion carried unanimously. Motion was made by Commissioner Lytton and seconded by Commissioner Puto to approve transfer of the Card Sound Department to be under the direction of the Road and Bridge Director. Motion carried unanimously. Motion was made by Commissioner Lytton and seconded by Mayor Stormont to approve the establishment of a Recycling Operations Department. Motion carried unani- mously. Motion was made by Mayor Stormont and seconded by Commissioner Puto to adopt Staff-modified Divisional Staffing Organizational Charts 4, 5A, 7, 9, 11 and 13. Roll call vote was taken with the following results: Commissioner Harvey Yes Commissioner Jones No Commissioner Lytton Yes Commissioner Puto Yes Mayor Stormont Yes Motion carried. The County Administrator then addressed the Board regarding approval and adoption of recommendations of Cody & Associates, Inc. concerning Monroe County Administration employees' classification and compensation. After a lengthy discussion, motion was made by Commissioner Lytton and seconded by Mayor Stormont to approve the Proposed Pay Grade identified as "** = Staff Revision A", subject to budgetary constraints. Roll call vote was taken with the following results: Commissioner Harvey No Commissioner Jones No Commissioner Lytton Yes Commissioner Puto No Mayor Stormont Yes Motion failed. There being no further business, the meeting was adjourned. * * * * *