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04/14/1988 Special LL 059 Special Workshop Joint County/City Commissions Thursday, April 14, 1988 Key West A Special Workshop of the Monroe County Board of County Commissioners and the Key West Board of City Commissioners convened at 10:00 a.m. on the above date at City Hall, Angela and Simonton Streets, Key West. The following members of the County Commission were present: Commissioner William Freeman, Commissioner Jerry Hernandez, Jr., Commissioner Michael Puto, Commissioner John Stormont, and Mayor Eugene Lytton. The following members of the City Commission were present: Commissioner Sally Lewis, Commissioner Virginia Panico, Commissioner Harry Powell, Commissioner Jimmy Weekley, and Mayor Richard Heyman. Also present were Danny L. Kolhage, County Clerk; Lucien Proby, County Attorney; Tom Brown, County Administrator; Roger Witker, City Manger; Charles Aguero, County MSD Director; Bob Harris of Post, Buckley, Schuh & Jernigan, County Consulting Engineers; members of the Press and Radio; and the general public. Mayor Lytton briefly discussed the Cruise Port on Truman Annex. No action was taken. Commissioner Harry Powell, Assistant County Administrator Mike Managan, and Roger Braun of the Housing Authority discussed the problem with the Community Wide Needs Assessment rating structure as it relates to Community -,. Development Block Grants (CDBG) for Monroe County and the City of Key West. They indicated that under the current criteria, both the City and the County would be virtually eliminated from the program. This matter was referred to Staff to prepare and to bring before the separate Boards, Resolutions proposing modifications to that criteria. City Manager Roger Witker and County Administrator Tom Brown discussed with the joint Commissions problems of parking in the Key West Old Town and Jackson Square areas. This matter was referred to Staff. Assistant City Manager Peter Horton and Charles Aguero, MSD Manager, discussed possible solutions to joint solid waste problems and the proposal to appoint a study committee to study possible cooperation between the two governmental units. Mayor Lytton designated Commissioner Stormont as the County Commission's liaison to a joint City/County study group. Mr. Bryan addressed the Board concerning new recycling techniques which could produce bricks or similar material from sludge and other types of garbage. The Boards discussed the operation of City and County owned beaches in the City of Key West. John Peart of Universal Beach Cleaners addressed the joint Commissions concerning the type of services that he provides in other communities in Florida. Following this item, Commissioner Panico requested the County's help in clearing Australian Pines from the Rest Beach area. This matter was referred to Staff. Commissioner Hernandez discussed the proposed beach improvements and specifically addressed the concerns of the Garden Club that the future work did not provide for the removal of the seawalls around the fort area on Higgs Beach. LL 060 Commissioner Weekley discussed the Tourist Development Council and the composition of the Advisory Boards. He discussed a possible amendment to the TDC Ordinance which would require the Advisory Boards to consist of elected officials. No further action was taken. Commissioner Panico and the Boards discussed the interpretation of the use of one-half of the Tourist Impact Tax which was scheduled to go to the County General Fund. This matter was referred to the Legal Staff of both the City and the County. There being no further business, the meeting was adjourned. * * * * * \ LL 061 Special Meeting Board of County Commissioners Thursday, April 14, 1988 Key West A Regular Meeting of the Monroe County Board of County Commissioners convened at 1:30 p.m. on the above date at the Florida Keys Youth Center "Teen Center" in Key West. Present and answering to roll call were Commissioner William Freeman, Commissioner Jerry Hernandez, Jr., Commissioner Michael Puto, Commissioner John Stormont, and Mayor Eugene Lytton. Also present were Danny L. Kolhage, Clerk; Lucien Proby, County Attorney; Tom Brown, County Administrator; County Staff; members of the Press and Radio; and the general public. Prior to the start of the meeting, Mayor Lytton advised the Commission that he would be with Assistant County Administrator Dent Pierce inspecting mainland Monroe County tomorrow and would be absent from his office. Motion was made by Commissioner Puto and seconded by Commissioner Freeman to adopt the following Resolution appointing and designating the County Administrator as the Budget Officer of Monroe County. Motion carried unanimously. RESOLUTION NO. 171-1988 See Res. Book No. 66 which is incorporated herein by reference. Motion was made by Mayor Lytton and seconded by Commissioner Hernandez to adopt the following Resolution authorizing the placement of the one cent infrastructure sales tax referendum on the ballot for the general election in November. Motion carried unanimously. RESOLUTION NO. 172-1988 See Res. Book No. 66 which is incorporated herein by reference. Motion was made by Commissioner Stormont and seconded by Commissioner Puto to approve the following Budget Preparation Schedule: April 14 April 18 Budget Policy Workshop with B.O.C.C. June 1 Budget submittal instructions to Board Departments and Agencies. Submission of budget request from the Sheriff, County Clerk, Supervisor of Election, and Board Departments to the Budget Officer. May 16 Internal Budget Review with the Budget Officer. Division of Management Services May 17 Division of Growth Management May l8 Division of Community Services May 19 Division of Public Works I LL 062 May 20 Division of Public Safety May 23 Capital Equipment ranking and non-profit review. June 1 Submission of budget request to State Department of Revenue with copy to B.O.C.C. from Property Appraiser. July 1 Property Appraiser certifies assessment of all property values (extension may be granted) . July 5 Submission of tentative budget at Regular B.O.C.C. Meeting in Key West. Budget Workshop with B.O.C.C. at Key Colony Beach. Budget Workshop with B.O.C.C. at Key Colony Beach. Budget Workshop with B.O.C.C. at Key Colony Beach. July II July 12 July 13 July 28 Special B.O.C.C. Meeting to select dates for Public Hearings and B.O.C.C. certifies the proposed Millage Rates to the Property Appraiser. August 1 Submission of budget request to State Department of Revenue with a copy to the Board from the Tax Collector. T.B.A. First Public Hearing after 5:00 p.m. between 60 and 75 days after the Property Appraiser certifies the assessment. T.B.A. Second Public Hearing to adopt final budget and Millage Rates. Motion carried unanimously. Tom Brown, County Administrator, discussed and pre- sented an opinion survey by the Administrator's Staff for 1988. It was accepted for the record. Motion was made by Commissioner Freeman and seconded by Commissioner Stormont to approve limiting non- profit organizations to a total of $630,000 for the fiscal 1988/89 Budget. Motion carried unanimously. Motion was made by Commissioner Puto and seconded by Commissioner Stormont to approve the concept of a cost- of-living increase as presented by the County Administrator in a Memorandum dated April 3, 1988 which will reflect the increase per the cost-of-living index (C.P.I.) as developed to produce a flat rate per employee. Motion carried unanimously. The County Administrator discussed a proposal for "step. merit pay increases. Motion was made by Commissioner Stormont and seconded by Commissioner Puto to consider this matter during the Budget process. Motion carried unani- mously. \ LL 063 The Board discussed an Employee/Citizen Award and Recognition Cost Center. Motion was made by Commissioner Hernandez and seconded by Commissioner Puto to authorize the preparation of an Ordinance to provide for recognition at five-, ten-, fifteen-, and twenty-year increments plus retiring employees and authorizing the advertisement of same. Motion carried unanimously. -~~ Motion was made by Commissioner Puto and seconded by Commissioner Freeman to approve the concept of the con- solidation of Fire and Ambulance Districts lA, lB, lC, 2, 3, 4A, 4B and allowing Districts 5, 6, and 7 to remain as is, and to authorize the preparation of the necessary Ordinance to accomplish same. Motion carried unanimously. Motion was made by Commissioner Puto and seconded by Commissioner Freeman to authorize the County Administrator to place in the Budget the establishment of an Ambulance Substation on Conch Key plus the additional staffing for EMS as outlined in a Memorandum from Reggie Paros, EMS Director, dated March 30, 1988. Motion carried unanimously. The Board discussed a proposal to consolidate the three trauma taxing districts. After discussion, motion was made by Commissioner Puto and seconded by Commissioner Stormont to allow the Ordinances to operate as they were adopted for one year and for a review at the end of that year. Motion carried unanimously. Motion was made by Commissioner Puto and seconded by Commissioner Freeman to approve the consolidation of cost centers of other administrative buildings, Courthouses, garages, and animal shelters. Motion carried unanimously. Motion was made by Commissioner Hernandez and seconded by Commissioner Puto to approve the concept of creating an Internal Service Fund for the liability insurance. Motion carried unanimously. The Board directed Staff to fOllow-up on the propo- sal of A. G. Edwards concerning bonding to fund liability insurance. The Board discussed the need for increases to cover deficits in the group insurance self-insurance fund. Motion was made by Commissioner Freeman and seconded by Commissioner Puto to authorize a twenty percent increase in the rate per employee paid by the County effective April 1, 1988. Motion carried unanimously. Motion was made by Commissioner Hernandez and seconded by Commissioner Stormont to authorize the placing in the Budget of approximately $45,000 to fund the Grants Management Office. Motion carried unanimously. Motion was made by Commissioner Stormont and seconded by Commissioner Puto to refer the matter concerning the one-cent tourist impact tax to staff for an analysis of the amount of funds which will be realized from the half-cent which is earmarked to offset ad valorem tax losses due to the acquisition of lands by the Land Authority. Motion carried unanimously. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to authorize the budgeting of $702,000 of State revenue sharing funds to be pledged for LL 064 a bond issue for capital improvements and to fund the loss of those general revenues by an increase in ad valorem taxes. Motion carried unanimously. The Board briefly discussed the Jail overcrowding issue. Motion was made by Commissioner Puto and seconded by Commissioner Freeman to approve the concept of the appointment of a Citizens Jail Advisory & Planning Committee and also a construction management team consisting of the Sheriff's Department, the Administrator's Office, and the Public Works Division to approve design and construction decisions for renovations and repairs for current correc- tional facilities. Motion carried unanimously. The Board briefly discussed Card Sound Bridge. Mr. Joe Wise of William R. Hough & Co. addressed the Board con- cerning a potential funding mechanism for improvements to the Card Sound Road and Bridge. No action was taken. Commissioner Puto then discussed the use of County ambulances and Staff for certain functions of the TDC. Motion was made by Commissioner Stormont and seconded by Commissioner Puto to adopt the following Resolution requesting the Tourist Development Council to consider expenses such as crowd, traffic, and ambulance services pro- vided to special events such as the seven-mile bridge run and the Marathon off-shore powerboat race for funding from special events appropriations. Motion carried unanimously with Commissioner Freeman and Commissioner Hernandez not present. RESOLUTION NO. l73-l988 See Res. Book No. 66 which is incorporated herein by reference. Charles Aguero, MSD Director, discussed the proce- dures for free dumping and requirements of the Department of Environmental Regulation concerning the monitoring of material coming into the landfills. No action was taken. There being no further business, the meeting was adjourned. * * * * *