01/31/1989 Special
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Special Meeting -
Capital Improvements/Budget Works op
Board of County Commissioners
Tuesday, January 31, 1989
Key West
A Special Meeting - Capital Improvements/Budget
Workshop of the Monroe County Board of County Commissioners
convened at 9:00 a.m. on the above date in Courtroom "Bn of
the Courthouse Annex in Key West. Present and answering to
roll call were Commissioner Wilhelmina Harvey, Commissioner
Douglas Jones, Commissioner Eugene Lytton, Commissioner John
Stormont, and Mayor Michael Puto. Also present were Danny
L. Kolhage, Clerk; Randy Ludacer, County Attorney; Tom
Brown, County Administrator; County Staff; Bob Harris of
Post, Buckley, Schuh & Jernigan; members of the Press and
Radio; and the general public.
All stood for the Pledge of Allegiance and
Invocation.
Motion was made by Commissioner Lytton and seconded
by Commissioner Harvey to approve and authorize execution of
a Community Services Block Grant Application for Grace Jones
Community Center. Motion carried unanimously.
Motion was made by Commissioner Lytton and seconded
by Commissioner Stormont to approve and authorize execution
of a contract with United Way of Monroe County which would
allow the County Social Services Transportation Program to
receive six vans from the Federal Department of
Transportation through United Way. Motion carried unani-
mously.
Commissioner Lytton addressed the Board and made a
statement as a Point of Personal Privilege. He made a brief
report on the Governor's Conference on Government in the
1990's; discussed a two-step level of service provisions;
and a proposed l~ sales tax impact fee. Commissioner Lytton
then discussed his views concerning the current Capital
Improvements planning procedures and, in particular, the
proposals for the use of Truman School. He indicated that,
in his opinion, no funds should be expended until a struc-
tural analysis of that facility had been done.
Commissioner Lytton then left the meeting.
Chief Judge Richard Fowler addressed the Board con-
cerning the Courts Systems needs. He advised that the
Judiciary was requesting that a "Needs Assessment" be done
to analyze future requirements of the Judicial System. He
indicated that one of the members of the current Planning
and Engineering Team employed by the County for the purpose
of providing a Jail Study, namely, Carter Goble &
Associates, was highly qualified in this area and had a good
reputation. The Judge also advised that funding for this
Needs Assessment could be provided by use of the Facilities
Fee now being collected on case filings. Motion was made by
Commissioner Harvey and seconded by Commissioner Stormont to
authorize the County Administrator to negotiate with the
firm of Hansen Lind Meyer/Carter Goble for the purpose of
possible amendment to the current contract in order to pro-
vide a Needs Assessment of future judicial facilities. Roll
call vote was taken with the following results:
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Commissioner Harvey
Commissioner Jones
Commissioner Stormont
Mayor Puto
Yes
No
Yes
Yes
Motion carried.
The Honorable Rand Winter, Public Defender,
addressed the Board concerning space allocation. He indi-
cated that he had reviewed the proposed space to be allo-
cated to him in the old Courthouse and felt that that space,
with some minor modification, was very adequate.
Nancy Criswell, Executive Director of the state
Attorney's Office, and representing state Attorney Kirk
Zuelch, addressed the Board concerning their requirements
and the possible use of the entire building at 310 Fleming
Street.
The Honorable Harry F. Knight, Monroe County Tax
Collector, addressed the Board concerning his space needs in
all locations and, particularly, the proposed use of Truman
School.
The Honorable Allison DeFoor, II, Sheriff,
addressed the Board concerning the facilities of the Sheriff
in Key West, Cudjoe, Marathon and Plantation Key. He also
urged the Board not to proceed on any temporary jail facili-
ties until receipt of the results of recommendations from
the Jail Master Plan.
The Honorable Ervin Higgs, Property Appraiser,
addressed the Board concerning his proposed space at Truman
School and at other locations in the Keys. He indicated,
for the record, that he would expect the same type of faci-
lities at Truman School - both in quantity and quality - as
he is currently occupying in the Courthouse.
Harry Saywer, Supervisor of Elections, addressed
the Board concerning his space allocations in all locations
and the proposed space at Truman School.
Danny Kolhage, Clerk of the Circuit Court,
addressed the Board concerning his current space needs in
all locations. During discussion, the Clerk requested that
the County authorize proceeding under the Competitive
Negotiations Act to select consultants to go forward with
the construction of the proposed Records Center in Jackson
Square. Motion was made by Commissioner Jones and seconded
by Commissioner Harvey to authorize the County Administrator
to proceed with advertisement under the Competitive
Negotiations Act to select consultants for the proposed
Records Facility in Jackson Square. Motion carried unani-
mously.
Tom Brown, County Administrator, discussed the pro-
posed method of purchasing Truman School as outlined in his
memorandum dated January 25, 1989. After discussion, motion
was made by Commissioner Jones and seconded by Commissioner
Harvey to approve the methodology for the acquisition of
Truman School as outlined in the memorandum from the County
Administrator dated January 25, 1989. Roll call vote was
taken with the following results:
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Commissioner Harvey
Commissioner Jones
Commisisoner stormont
Mayor Puto
Yes
Yes
No
Yes
Motion carried.
Motion was made by Commissioner Harvey and seconded
by Commissioner Stormont to authorize Post, Buckley, Schuh &
Jernigan to proceed with plans and specifications for impro-
vements to the atrium area at Plantation Key Government
Center. Motion carried unanimously.
Motion was made by Commissioner stormont and
seconded by Commissioner Jones to authorize the County
Administrator to proceed with the projects as listed on the
current Fiscal Year 1988-89 Capital Improvements Budget.
Motion carried unanimously.
The County Administrator discussed the Board's
direction concerning the acquisition of Truman School and
the move of the Property Appraiser, Tax Collector,
Supervisor of Elections and District 3 Commissioner's
offices to that 10cation1 the move of the State Attorney to
310 Fleming Street to occupy the entire building1 the relo-
cation of the Public Defender, County Attorney, and the
Clerk's expansion into the old Courthouse Building1 demoli-
tion of the property on Thomas Street for the purpose of
constructing a parking lot1 and the potential use of the old
jail facility as a records storage area.
Motion was made by Commissioner Jones and seconded
by Commissioner Harvey to approve the concept as outlined in
the letter from Post, Buckley, Schuh & Jernigan dated
January 25, 1989 and the up-dated plan with the actual con-
figuration to be subject to future planning through the
Phase VII Key West Projects as noted on that report. Roll
call vote was taken with the following results:
Commissioner Harvey
Commissioner Jones
Commissioner Stormont
Mayor Puto
Yes
Yes
No
Yes
Motion carried.
The County Administrator discussed Phase IX in the
Key West area.
The Board recessed for lunch.
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The Board reconvened with all Commissioners present
except Commissioner Lytton.
Tom Brown, County Administrator, and the
Consultants discussed the "Other Capital Projects" as
outlined in the memorandum from Post, Buckley, Schuh &
Jernigan dated January 27, 1989.
Mr. Brown and Jim Baker discussed MSD and the need
to provide for acquisition of landfills and other Capital
Improvements.
Commissioner Stormont advised the Commission of the
death of Commander Bill Westray at 1:30 p.m. this date.
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The County Administrator discussed the proposed
Public Opinion Survey. Motion was made by Commissioner
Harvey and seconded by Commissioner Stormont to authorize
the County Administrator to proceed with a telephone survey.
Motion carried unanimously.
The Board then proceeded to discuss Human Service
Organization funding, CPI and merit increases to County
employees, Impact Fees, User Fees, and the Budget in
general. Motion was made by Commissioner Harvey and
seconded by Commissioner Jones that the goal of the Board of
County Commissioners and direction to the County
Administrator was that the proposed Budget for Fiscal Year
1989-90 would not exceed the current year's expenditures.
Motion carried unanimously.
Commissioner Stormont discussed recommendations in
his memorandum to the Commission dated January 26, 1989.
Art Skelly, Airport Director, and Pat Rebull of
Post, Buckley, Schuh & Jernigan then addressed the Board
concerning proposed airport projects. The Board discussed a
proposed Upper Keys Airport. Motion was made by
Commissioner Jones and seconded by Commissioner Harvey to
authorize Post, Buckley, Schuh & Jernigan to proceed with a
Project Application to do an environmental impact assessment
for a proposed Upper Keys Airport. Duke pontin addressed
the Board concerning the feasibility of such an airport.
During discussion, the motion was withdrawn. Further con-
sideration of this item was postponed.
Mayor Puto directed the County Staff to consider
Bicycle Paths, a Teen Club, Caloosa Cove Park, Library
improvements, Marathon Airport corridor improvements, and
West End landscaping and signage as potential Capital
Projects in the Marathon area.
There being no further business, the meeting was
adjourned.
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