Resolution 461-1996
OMB/Public Works
RESOLUTION NO.' 461 -1996
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA. AMENDING SECTION IX OF THE
COUNTY'S PURCHASING MANUAL BY CREATING AN ALTERNATE
PROCEDURE FOR THE AWARD OF DESIGN BUILD CONTRACTS
WHEN FLEXIBILITY IS DESIRED BY PROVIDING A PROCEDURE AND
A FORMULA FOR EVALUATING TECHNICAL AND PRICE
PROPOSALS.
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BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MO]Rq~ C~TY, ~RIDA
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Section IX 0 of the Monroe County Purchasing Manual is herebsramel"-\ded by
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the addition of the following: z ~~
1.) In lieu of the design/build contractor selection procedure .descri~d c
above, the following selection process may be used at the option of the Qbit1B ~=
Director for the selection of a firm for the design and constructionlAbr
renovation of buildings when the scope of work is flexible and identifies an
end result that the County wants to achieve rather than just dictating specific
methods and materials.
that
Section 1.
a. Bid proposals must consist of a technical proposal and a price
proposal. The two proposals must be segmented into separate sealed
packages and clearly marked. An original and five copies of both proposals
must be received by the deadline stipulated in the Purchasing Department's
public announcement.
1) The technical proposal must include all the information
requested in response to the scope of services described in the design
criteria package. Examples of such information are: design drawing
documents, outline specifications and special requirements, construction
details, schematic mechanical, plumbing and electrical, and schedules.
2) The price proposal must include one lump sum cost for all costs
of the project as defined by the scope of services of the design criteria
package. Examples of such services are: design, permits, construction
engineering, and inspection and construction of the proposed project.
2. a) The selection committee consists of the County Engineer, the
County Construction Manager, and a representative of the department
requesting the project selected by the County Administrator. Depending on
the project, the County Administrator may replace the County Engineer or
the Construction Manager with a more appropriately qualified individual. At
the time and place stated in the public announcement. the committee will
publicly unseal the technical proposals, and distribute the proposals to the
individual committee members for study and evaluation. The sealed price
proposals must be kept in the custody of the OMB Director until unsealed
under the procedure described below. At the time the technical proposals
are unsealed, the OMB Director or his designee must also state the time and
place where the technical scores will be publicly announced and the
adjusted score calculated. The technical scores must be established
according to the following criteria:
Technical Criteria
Maximum Score 45
Plan
Structural System
Exterior Finish
Roof System
Mechanical/Plumbing
Electrical
Interior Finish
Interior Hardware and Fixtures
Interior Doors/Walls
Ceiling/Lighting Systems
Management Criteria
Maximum Score 35
Contractors Experience
Location of Firm
Experience of Firm with Design/Build
Experience of Architect/Engineer
Project Schedule
Maximum Score 20
Contractor's Schedule and Ability to Meet
Schedule
Consultant's Schedule and Ability to Meet
Schedule
Length of Project Schedule
TOTAL MAXIMUM SCORE
100
The selection committee members must calculate a score for each of the
enumerated criteria. The maximum scores are an average of the committee
members' score. The total maximum score is the sum of the averages.
At the time and place previously announced, the OMB Director or his
designee will publicly announce the technical scores. The OMB Director will
then unseal the price proposals and arrive at an adjusted score for each firm
by dividing each firm's price by the technical review score. An example of
how the selection formula works is shown below:
FIRM
TECHNICAL SCORE
BID
ADJUSTED SCORE
A 90 $300,000 3333
B 80 $230,000 2875
C 70 $400,000 5714
(In this example, Firm B would be recommended for selection.)
The selection committee must recommend to the Board of County
Commissioners that the firm with the lowest adjusted score be awarded the
contract unless the committee's recommendation is to reject all the
proposals. The Board of County Commissioners reserves the right to reject all
proposals.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of the Board held on the 16t%ay of
October
,1996.
Mayor Freeman
Mayor Pro T em London
Commissioner Harvey
Commissioner Douglass
Commissioner Reich
yes
yes
yes
yes-
yes
BY~C. ~t~
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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