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08/05/1987 Special JJ 0 1 9 Special Meeting Board of County Commissioners Wednesday, August 5, 1987 Key West A Special Meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m. on the above date in the Commission Chambers at 310 Fleming Street in Key West. Present and answering to roll call were Commissioner William Freeman, Commissioner Eugene Lytton, Commissioner John Stormont, and Mayor Jerry Hernandez, Jr. Also present were Rosalie L. Connolly, Deputy Clerk; Tom Brown, County Administrator; Michael Managan, Assistant County Administrator; members of the Press and Radio; and the general public. The Board proceeded to discuss the proposed Budgets for Fiscal Year 1987-88. The Chairman announced that all approvals and con- siderations of Tentative Budgets would be subject to future action of the Board at the scheduled Public Hearings as required by law. "...,..,.~ Danny L. Kolhage, Clerk, addressed the Board regarding his request. Commissioner Puto entered the meeting and assumed his chair. Motion was made by Commissioner Lytton and seconded by Commissioner Freeman to tentatively approve the Clerk's Budget at $2,358,353. Motion carried unanimously. Rand Winter, Public Defender, addressed the Board. Motion was made by Commissioner Puto and seconded by Commissioner Freeman to tentatively approve the Public Defender's Budget at $137,960. Motion carried unanimously. Peter Ilchuk, Supervisor of Elections, appeared before the Board. Motion was made by Commissioner Lytton and seconded by Commissioner Puto to tentatively approve the Budget of the Supervisor of Elections at $476,l40. Motion carried unanimously. Tom Brown, County Administrator, requested that Peter Horton, Assistant City Manager, be allowed to address the Board. Mr. Horton, representing the Key West City Commission, addressed the Board regarding the School Crossing Guards Budget and requested an increase to $40,000. After discussion, motion was made by Commissioner Lytton and seconded by Commissioner Freeman to maintain the current amount of $23,000 for the School Crossing Guards Budget. Motion carried unanimously. The County Administrator was directed to meet with the County Attorney to ascertain the guidelines of this program. - Nancy Criswell appeared before the Board on behalf of the State Attorney. She advised the Board that the State Attorney was being forced to move part of his staff out of Truman Annex offices and requested an increase of $6,000 in the line item for rental. After discussion, motion was made by Commissioner Lytton and seconded by Commissioner Freeman to tentatively approve the Budget of the State Attorney at $l23,775. Motion carried unanimously. JJ 020 Tom Brown, Court Administrator, addressed the Board. Motion was made by Commissioner Lytton and seconded by Commissioner Puto to tentatively approve the Circuit Court Budget at $203,93l with a salary adjustment of ~%. Motion carried unanimously. Motion was made by Commissioner Lytton and seconded by Commissioner Freeman to tentatively approve the County Court Budget at $45,142. Motion carried unanimously. Motion was made by Commissioner Lytton and seconded by Commissioner Stormont to tentatively approve the Law Library Budget at $48,050. Motion carried unanimously. Ervin Higgs, Property Appraiser, appeared before the Board. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to tentatively approve the Property Appraiser's Budget in the amount of $l,086,657. Motion carried unanimously with Mayor Hernandez not present. Motion was then made by Commissioner Stormont andd seconded by Commissioner Freeman to tentatively approve the Property Appraiser's Group Insurance and Workmen's Compensation Budget at $103,873. Motion carried unanimously with Mayor Hernandez not present. Danny Kolhage, Clerk, addressed the Board regarding the Law Library Budget. After discussion, motion was made by Commissioner Stormont and seconded by Commissioner Lytton to reconsider the Law Library Budget. Motion carried unani- mously with Mayor Hernandez not present. Motion was then made by Commissioner Stormont and seconded by Commissioner Lytton to tentatively approve the Law Library Budget at $46,000. Motion carried unanimously with Mayor Hernandez not present. After discussion, motion was made by Commissioner Stormont and seconded by Commissioner Puto to consider requests for new positions by each department as the budgets are presented. Motion carried unanimously with Mayor Hernandez not present. Lucien Proby, County Attorney, addressed the Board. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to tentatively approve the County Attorney's Budget at $537,369. Motion carried unanimously. Motion was made by Commissioner Lytton and seconded by Commissioner Stormont that all Budget approvals were sub- ject to personnel and salary adjustments. Motion carried unanimously. Harry Knight, Tax Collector, appeared before the Board. Motion was made by Commissioner Freeman and seconded by Commissioner Puto to tentatively approve the Tax Collector's Budget at $1,413,599. Motion carried unani- mously. Motion was then made by Commissioner Puto and seconded by Commissioner Lytton to tentatively approve the Tax Collector's Group Insurance and Workmen's Compensation Budget at $96,607. Motion carried unanimously with Commissioner Freeman not present. The Board recessed for lunch. * * * * * The Board reconvened with all Commissioners present except Commissioner Freeman. JJ 02 1 Charles Aguero and Jim Baker addressed the Board regarding the Budget for the Municipal Service District - Waste, Operation & Maintenance. Motion was made by Commissioner Lytton and seconded by Commissioner Puto to tentatively approve the Municipal Service District Budget at $10,751,070. Commissioner Freeman entered the meeting and assumed his chair. Motion carried unanimously. A dis- cussion was entered into regarding a proposed increase in assessment charges for residential customers, deletion of tipping fees, etc. The Board decided to hold a Workshop regarding MSD matters on Monday, August lOth, after the Budget Request Hearings. The Board recessed for a meeting of the Audit Selection Committee. * * * * * The Board reconvened at 4:20 p.m. with all Commissioners present. Dr. Nelms, County Medical Examiner, addressed the Board. Motion was made by Commissioner Puto and seconded by Commissioner Stormont to tentatively approve the County Medical Examiner's Budget at $121,450. Motion carried una- nimously. The Board instructed the County Administrator to set up a meeting for the County Medical Examiner with the Sheriff and the State Attorney. - Mayor Hernandez and the County Administrator entered into a discussion concerning certain personnel under the Board's Budget. The Board then discussed certain line items in the proposed Budget. Mayor Hernandez left the meeting at 5:00 p.m. After a lengthy discussion, motion was made by Commissioner Stormont and seconded by Commissioner Puto that Commissioners' Aides salaries would be adjusted to a base salary plus time and grade, and that as of the New Budget Year, the following salaries would be in effect: Jeannette Pape Mary Lin Johnson Maureen Neal Karen Springer Ruth Ann Jantzen $l7,576 $17,576 $l7,576 $l6,980 $16,980 Roll call vote was taken with the following results: Commissioner Freeman Commissioner Puto Commissioner Stormont Mayor Pro Tem Lytton No Yes Yes Yes Motion carried with Mayor Hernandez not present. Motion was made by Commissioner Puto and seconded by Commissioner Stormont to tentatively approve the Budget of the Board of County Commissioners at $947,306. Motion carried unani- mously with Mayor Hernandez not present. -- Motion was then made by Commissioner Stormont and seconded by Commissioner Puto to tentatively approve the Promotional Advertising Budget of the Board of County Commissioners at $5,000. Motion carried unanimously with Mayor Hernandez not present. The Board proceeded to discuss the County Administrator's Budget. Motion was made by Commissioner Stormont and seconded by Commissioner Puto to tentatively JJ 02 2 approve the County Administrator's Administration Budget at $212,867 plus Contingency at $20,000. Motion carried unani- mously with Mayor Hernandez not present. Motion was made by Commissioner Stormont and seconded by Commissioner Puto to tentatively approve the Budget of the County Administrator's Office of Fiscal Management at $96,068. Motion carried unanimously with Mayor Hernandez not present. Motion was made by Mayor Pro Tem Lytton and seconded by Commissioner Puto to tentatively approve the County Administrator's Data Processing Budget at $252,6l4. Motion carried unanimously with Mayor Hernandez not present. There being no further business, the meeting was adjourned. * * * * * JJ 023 Audit Selection Committee Wednesday, August 5, 1987 Key West A meeting of the Audit Selection Committee convened at 2:l5 p.m. on the above date in the County Commission Chambers at 310 Fleming Street in Key West. Present were William Freeman, Sheriff; Ervin Higgs, Property Appraiser; Peter Ilchuk, Supervisor of Elections; Harry Knight, Tax Collector; Danny Kolhage, Clerk; and Commissioner John Stormont. Also present were Rosalie L. Connolly, Deputy Clerk, and Jim Matthews, Finance Director. Motion was made by Mr. Kolhage and seconded by Mr. Ilchuk that for the purposes of an organized hearing, Commissioner John Stormont be appointed as Chairman of the Audit Selection Committee. Motion carried unanimously. Mr. Kolhage described the functions of the Committee and discussed the laws that governed same. After discussion, the Committee decided to rank all five of the candidates and submit the rankings to the Board. The Board then proceeded to hear presentations from the following: Burt Emmer and Ken Meuser of GRANT, THORNTON -- Wllliam Kemp and Marva Green of KEMP & ROSASCO Dick Jurgensmeyer and Marcellino Iturrey of PEAT, MARWICK Christopher Barbee, Howard Frank, Rich Lovell, and Sandra Kearney of PRICE, WATERHOUSE Stan Brooks and Russ Brown of TOUCHE, ROSS After the final interview, the Committee proceeded to ballot and to rank the candidates, with the highest ranking firm receiving the Number One Vote and, therefore, the lowest point total. Following is a tabulation of the results: Grant Thornton Kemp & Rosasco Peat Marwick Price Waterhouse Touche Ross Freeman 2 2 1 1 5 4 3 3 4 5 Higgs Ilchuk 2 3 1 4 1 5 - 2 1 4 3 2 3 Knight Kolhage 5 2 4 5 1 4 Stormont 3 5 TOTAL l5 10 24 15 26 JJ 024 After the tabulation, the Deputy Clerk announced that the firm of Kemp & Rosasco was the first selection with a total of ten points; the firms of Grant, Thornton and Price, Waterhouse were tied for second place with a total of fif- teen points; Peat, Marwick was third with twenty-four points and Touche, Ross was fourth with twenty-six points. The Committee directed the Finance Director to notify all of the firms to be present at the August l8th meeting of the Board of County Commissioners for interviews and final selection. There being no further business, the meeting of the Audit Selection Committee was adjourned. * * * * *