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09/15/1986 Special GG ~- 1m Special Meeting Board of County Commissioners Monday, September 15, 1986 Key West A Special Meeting of the Board of County Commissioners convened on the above date in Courtroom B in Key West. Present and answering to roll call were Commissioner Alison Fahrer, Commissioner William Freeman, Commissioner John Stormont, and Mayor Wilhelmina Harvey. Absent from the meeting was Commissioner Edwin Swift. Also present were Danny L. Kolhage, Clerk; Kermit Lewin, County Administrator; Lucien Proby, County Attorney; James Matthews, Finance Director; Department Heads; County Staff; members of the Press and Radio; and the general public. The Board continued discussion of the Proposed Budgets for Fiscal Year 1986-87. Commissioner Stormont discussed a plan to ask for the determination of the impact over reduction of all Capital Outlay Accounts by a factor of 5%. The Board then proceeded to discussion of indivi- dual Budgets. Motion was made by Commissioner Fahrer and seconded by Commissioner Stormont to reduce the County Attorney's Budget by $3,500.00. During discussion, the motion was withdrawn. Motion was made by Commissioner Stormont and seconded by Commissioner Fahrer to direct the Finance Department to prepare an Amended Budget for the County Attorney's Office, reducing their Budget by $3,500.00, for consideration and possible action on September 26th. Roll call vote was unanimous. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to direct the Finance Department to prepare an Amended Budget for personnel/ Safety, reducing their Budget by $240.00, for consideration and possible action on September 26th. Roll call vote was unanimous. The Board then discussed the Group Insurance Policies for the next fiscal year. Motion was made by Commissioner Stormont and seconded by Commissioner Fahrer to establish a $200.00 deductible with 80% for the first $5,000.00 and any excess generated by this change in policy would be directed to the Group Insurance Self-Insurance Fund and requested the Insurance Department to evaluate the effect of this action on the financial stability of the Fund. Roll call vote was unanimous. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman to direct the Finance Department to prepare an Amended Budget for Code Enforcement, reducing their Budget by $7,300.00, for consideration and possible action on September 26th. Roll call vote was unanimous. The Board discussed the Building Department Budget and the Planning Department Budget. No action was taken. MotiD~was made by Commissioner Fahrer and seconded by Commissioner Freeman to direct the Finance Department to prepare an Amended Budget for the Key West Animal Shelter, GG -- 108 reducing their Budget by $1,500.00, for consideration and possible action on September 26th. Roll call vote was taken with the following results: Commissioner Fahrer Commissioner Freeman Commissioner Stormont Mayor Harvey Yes Yes Yes No Motion carried. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman to direct the Finance Department to prepare an Amended Budget for Marathon Animal Shelter, reducing their Budget by $4,950.00, for consideration and possible action on September 26th. Roll call vote was taken with the following results: Commissioner Fahrer Commissioner Freeman Commissioner Stormont Mayor Harvey Yes Yes Yes No Motion carried. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman to direct the Finance Department to prepare an Amended Budget for Key Largo Animal Shelter, reducing their Budget by $1,500.00, for consideration and possible action on September 26th. Motion carried unani- mously. The Board recessed for ten minutes. * * * * * The Board reconvened with all Commissioners pre- sent. Mayor Harvey left the meeting at 7:10 p.m. and Mayor Pro Tem Fahrer assumed the Chair. The Board continued discussion of Departmental Budgets. Motion was made by Mayor Pro Tem Fahrer and seconded by Commissioner Stormont to direct the Finance Department to prepare an Amended Budget for Courthouse and Annexes, reducing their Budget by $4,000.00. Motion carried unanimously. Motion was made by Mayor Pro Tem Fahrer and seconded by Commissioner Freeman to direct the Finance Department to prepare an Amended Budget for Other Administrative Buidlings, reducing their Budget by $4,000.00, for consideration and possible action on September 26th. Roll call vote was unanimous. Commissioner Stormont briefly discussed users' fees for the County's parks and beaches. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to direct the Finance Department to prepare an Amended Budget for Key Largo Fire and Rescue, reducing their Budget by $3,600.00, for con- sideration and possible action on September 26th. Motion carried unanimously. Motion was made by Commissioner Stormont and GG . - 109 seconded by Commissioner Freeman to direct the Finance . Department to prepare an Amended Budget for Tavernier Fire and Rescue, reducing their Budget by $5,400.00, for con- sideration and possible action on September 26th. Motion carried unanimously. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to adopt Basic Life Support for the Islamorada Ambulance Service with an appropriate reserve for salary adjustment. Motion carried unanimously. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to direct the Finance Department to prepare an Amended Budget for Islamorada Ambulance Service Basic Life Support, reducing their Budget by $1,000.00, for consideration and possible action on September 26th. Motion carried unanimously. Motion was made by Mayor Pro Tem Fahrer and seconded by Commissioner Freeman to direct the Finance Department to prepare an Amended Budget for Islamorada Fire and Rescue, reducing their Budget by $200.00, for con- sideration and possible action on September 26th. Motion carried unanimously. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to direct the Finance Department to prepare an Amended Budget for Layton Fire and Rescue, reducing their Budget by $1,700.00. Motion carried unanimously. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to direct the Finance Department to prepare an Amended Budget for Big Pine Key Volunteer Fire Department, reducing their Budget by $2,400.00, for consideration and possible action on September 26th. Motion carried unanimously. The Board discussed the Big Coppitt Volunteer Fire Department. No action was taken. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to direct the Finance Department to prepare an Amended Budget for Stock Island Volunteer Fire Department, reducing their Budget by $3,800.00, for consideration and possible action on September 26th. Motion carried unanimously. The Board then requested Staff and Reggie paros, Emergency Services Director, to review the appropriations for Contingency and Reserve For Cash Balances Forward and to establish a Contingency at 8% of the Operating Budget and a Reserve For Cash Balance at 2.5%. The Board discussed Building Revenues. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to appropriate $270,000.00 of excess Building Revenues in the Building, Planning & Zoning Fund for the purpose of construction of a facility for Building, Planning & Zoning purposes in the Upper Keys; any additional excess Building Permit fees would be used to reduce the required millage in that Special District. Motion carried unani- mously. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman requesting Staff to prepare a Budget reflecting a 5% reduction on all Capital Outlay GG --110 accounts in any and all Budgets which utilize ad valorem taxes and have the same ready for possible action at the Final Budget Hearing on September 26th. Motion carried una- nimously. Motion was made by Commissioner Freeman and seconded by Commissioner Stormont to approve a Tentative FRS Budget as follows, totaling $222,528.00. Motion carried unanimously. Amount Proposed - Fiscal Year 1987 Revenue Sources: Entitlement 117 (4th Quarter, Oct., '86 Interest Income Subtotal Plus Fund Balance Forward Total Revenue $135,679 3,052 138,731 83,797 222,528 Appropriations (Uses): Welfare Services: Medicaid Services Planning & Zoning Department: Salaries & Operations Capital Projects: Civic Center - Big Pine Key Public Works Department: Community Pool utilities Maintenance Of Building Maintenance Of Equipment Gas, Oil & Lube Mental Health Services; Baker Act - Transportation Mental Health Clinics MARC House Cash Balance Forward Total Appropriations $149,629 -0- 72,899 -0- -0- -0- -0- -0- -0- -0- -0- -0- $222,528 Motion was made by Commissioner Stormont and seconded by Mayor Pro Tem Fahrer to adopt the following Resolution approving Tentative Budgets for Fiscal Year 1986-1987. Motion carried unanimously. RESOLUTION NO. 281-1986 See Res. Book No. 52 which is incorporated herein by reference. Motion was made by Commissioner Stormont and seconded by Mayor Pro Tem Fahrer to adopt the following Resolution tentatively approving the Millages for Fiscal Year 1986-87. Motion carried unanimously. RESOLUTION NO. 282-1986 See Res. Book No. 52 which is incorporated herein by reference. The Board then called for the Final Hearing to take place on September 26th at 5:00 p.m. at the Marathon SubCourthouse, Marathon, Florida. There being no further business, the meeting was adjourned. * * * * *