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11/20/1984 SpecialBB 135 Special Meeting/ Organizational Meeting Board of County Commissioners Tuesday, November 20, 1984 Key West r A Special Meeting/;Organizational Meeting of the Board of County Commissioners convened on the above date. Present and answering to roall call were Commissioner Alison Fahrer, Commissioner Willia"m Freeman, Commissioner Wilhelmina Harvey, Commissiyoner John Stormont, and Commissioner Ed Swift. Also present were Danny L. Kolhage, Clerk; Lucien Proby, County Attorney; Kermit Lewin, County Administrator; members of the Press and Radio; and the general public. All stood for the Invocation and Pledge of Allegiance to the Flag. Commissioners William Freeman and John Stormont were sworn in by Chief Judge of the Sixteenth Judicial Circuit, The Honorable Heli)o Gomez. The first item ofbusiness was the election of a Mayor and Mayor Pro Tem. Motion was made by Commissioner Swift and seconded by Commissioner Stormont to elect Wilhelmina Harvey as the Mayor/Chairman of the Board of County Commissioners for Monroe County. Roll call vote was unanimous. Mayor Harvey expressed her appreciation for the vote of confidence of the Board and indicated that she would work diligently in the coming year. e Motion was made by Mayor Harvey and seconded by Commissioner Swift to elect Alison Fahrer as Mayor Pro Tem of the Board of County Commissioners for Monroe County for the ensuing year. Roll call vote was unanimous. Motion was made by Commissioner Swift and seconded by Commissioner Fahrer to adopt the following Resolution authorizing the Chairman tb execute and sign all County warrants, legal documents, and anny other necessary papers and documents. I RESOLUTION NO. 334A-1984 See Res. Book No. 40 whichl'is incorporated herein by reference. Following this wa's the swearing -in of the Mayor/Chairman of the Board of County Commissioners of H Monroe County, Wilhelmina arvey, by Chief Judge of th.e Sixteenth Judicial Circuit,, The Honorable Helio Gomez. Following the sweiaring-in ceremony, the Board discussed the Rules of Procedure under which the County Commissioner operates. They discussed the possibility of holding Appeals on some da6w other than the Friday of the regular meetings. Motion was made by Commissioner Swift and seconded by Commissioner Fireeman to amend the Rules and pro- vide that Appeal Hearings ;would be heard on every third Wednesday of every month i;n Marathon beginning at 9:00 a.m., this being an amendment to" Section 1.04(d). Motion carried unanimously. The Board then discussed the time of the start of the regular meetings. Motion was made by Commissioner Swift and seconded by Commissioner Freeman to provide that the regular meetings would begin at 8:30 a.m. and that the meetings would continue to be held on Fridays. Motion carried unanimously. The Board discussed the fact that some matters that are brought before the Board could be approved at the Staff level, thereby eliminating delays. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman requesting that a possible administrative order be prepared and reviewed by County Administrator Lewin, County Attorney Proby and the Clerk that would provide for the payment of invoices and bills under previously approved contractual obligations and report back to the Board with a recommen- dation. Motion carried unanimously. The Board then discussed the form of the Agenda. The Board directed the County Administrator to modify the Agenda by accumulating all of the consent items in one area to be called the "Consent Agenda" instead of the current procedure of ear -marking those items throughout the Regular Agenda which can be considered for bulk approval. Motion was made by Commissioner Fahrer and seconded by Mayor Harvey to amend Section 1.12(a) to provide that the Clerk would call the items from the Agenda during the meetings. Motion carried unanimously. Motion was made by Commissioner Swift and seconded by Commissioner Freeman to provide that the lunch period would begin at 12:00 Noon and extend for one hour, but that any item under consideration at Noon would be completed by the Board. Motion carried unanimously. Motion was made by Commissioner Swift and seconded by Commissioner Fahrer directing the County Administrator to schedule items on the Agenda which involve participation of Department Heads, Employees and Staff to be heard in the... morning before 12:00 Noon. Motion carried unanimously. Motion was made by Commissioner Fahrer and seconded by Commissioner Swift to adopt the existing Rules of Procedure as amended by the Board above. Motion carried unanimously. Motion was made by Commissioner Swift and seconded by Commissioner Freeman to provide that any member of the public who wishes to address the Board on a matter can con- tact the County Administrator and that a separate section of the Agenda would be prepared which would allow for these individuals to address the Board for a period of five minutes at the end of the Regular Agenda, indicating that the individuals must observe the current Agenda deadlines and to prohibit repetitious appearances. Motion carried unanimously. Commissioner Swift then discussed the current method of the Board taking summer vacations together at one point during the summer. Motion was made by Commissioner Swift and seconded by Commissioner Fahrer that the Board not schedule any particular time of the year as a vacation period but that they should individually stagger their vaca- tion times so that the Board may continue to function throughout the year. Motion carried unanimously. Anne McKee of the Monroe County Fine Arts Council was in the audience and made a presentation and read a 1 1 1 1 1 1 letter from President Ronald Reagan to Mayor Harvey con- cerning the selection of Monroe County for the local program section of the .funding unde� the National Endowment For The Arts Program. ti Motion was made bysCommissioner Swift and seconded by Commissioner Fahrer to authorize the advertisement of a Public Hearing for December;14th on the establishment of a hazardous waste site.. Motion carried unanimously. The Board then discussed the appointments to the South Florida Regional Planning Council. Commissioner Fahrer nominated Mayor Harvey and Commissioner Stormont as the Board's appointments tothe South Florida Regional Planning Council. Consent ;:was unanimous. Motion was made by Commissioner Fahrer and seconded by Commissioner Stormont toy appoint Commissioner William Freeman to the Airport Committee. Motion carried unani- mously. Mayor Harvey alsoiappointed Commissioner Freeman to the Jail Committee. Commissioner Fahrer discussed the appointment of a Blue Ribbon Committee to review the County's long -term -capi- tal needs. Motion was made by Commissioner Fahrer and seconded by Mayor Harvey requesting the County Administrator, the County Attorney and Clerk to prepare and present to the Board a proposed Ordinance which would create a five -member committee to"review the County's long-term capital needs, said committee to be appointed by the Commissioners. Motion carried unanimously. Commissioner Fahrer discussed the Garbage Franchise Agreements previously approved by the Board. Mr. Charles Aguero indicated that the rates included in those Agreements could be changed at any time during the year. Commissioner Stormont discussed several4sections of the Code in relation to the corresponding sections of the Garbage Franchise Agreements. Motion was made by Commissioner Swift and seconded by Commissioner Freeman to refer the questions raised concerning the Garbage Franchise Agreements to the legal staff and to place same on the Agenda for the next meeting. Motion carried unanimously. Motion was made by Commissioner Fahrer and seconded by Mayor Harvey to reconsider the Board's previous action in authorizing the allocation�of $30,000.00 for an addition to the Marathon Sub -Courthouse and directing Public Works Director Stickney to prepare interim plans and specifica- tions. Motion carried unanimously. Motion was made by Commissioner Fahrer and seconded by Commissioner Swift to rescind previous action of°the Board of County Commissioners approving an appropriation.1of $30,000.00 for an addition to the Marathon Sub -Courthouse and authorizing Mr. Stickney to prepare interim plans and 'specifications. Motion carried unanimously. u h Motion was made by Commissioner Swift and seconded by Mayor Harvey to place on the Agenda of December 14th in Marathon an item concerning the proposed use of unan- ticipated funds received fhom the Monroe County Tax Collector's Office. Motion carried unanimously. Motion was made byl Commissioner Fahrer and seconded by Commissioner Swift to authorize the Advertisement For Bids for the roof work. at the Courthouse Annex Building in B13_! Key West. Motion carried unanimously. The Board discussed a possible amendment to the Lobster Trap Ordinance. Motion was made by Commissioner Fahrer and seconded by Commissioner Swift to authorize the County Attorney to prepare and advertise for Public Hearing an Ordinance amending the Lobster Trap Ordinance to provide for a moratorium on the effectiveness of Section B thereof. Motion carried unanimously. Mayor Harvey then thanked everyone for being pre- sent at the Organizational Meeting of the new Board of County Commissioners and made a statement indicating that, i'n her opinion, the Board as currently constituted would work diligently for the service of the people of Monroe County. Motion was made by Commissioner Swift and seconded by Commissioner Fahrer to adjourn the meeting. Motion carried unanimously. 1