07/20/1984 RegularAA 170
Special Meeting
Board of County Commissioners
Friday, July 20, 1984
10:00 A.M., Key West j
A special meeting ',of the Board of County
Commissioners convened on the above date. Present and
answering to roll call wereVommissioner Wilhelmina Harvey,
Commissioner Jerry Hernandez and Mayor Pro Tem Alison
Fahrer. Absent from the me,'eting were Commi-ssioner Ed Swift
and Mayor Ken Sorensen. Also present were Danny L. Kolhage,
Clerk; Kermit Lewin, County Administrator; and Lucien Proby,
County Attorney.
The Clerk advised the Board that three firms h'ad
been recommended to the Boad for negotiation to provide
auditing services for the fiscal years ending September 30,
1984; September 30, 1985; and September 30, 1986. The,'firms
that have been referred to the Board are: Kemp & Rosasc,b,
Alexander Grant & Company, and Arthur Young. The Clerk also
advised the Board that there was a tie for the first place
firm between Kemp & Rosasco and Alexander Grant & Company.
The Board unanimously agreed to hear the firm of
Kemp & Rosasco first since They are the current auditor's for
the Board of County Commissioners. Peter Rosasco and �
William Kemp:of the firm oflKemp & Rosasco addressed the
Board concerning their audit and submitted the following fee
proposal:
First Year $ 58,000.00I
Second Year 63,000.00,
Third Year 68,000.001
Total $189,000.00
These fees are based on an �Average hourly rate of $39.00 per
hour. i
The Board then discontinued negotiations with the
firm of Kemp & Rosasco and "proceeded to negotiate with the
second ranked firm, Alexander Grant & Company. Mr. Burt
Emmer of that firm addressed the Board concerning their,pro-
posaloand presented the following fee proposal:
First Year $ 49,700.00
Second Year 549700.00
Third Year 59,800.00
Total 64,200.00
These fees: are based on an average hourly rate of $49.75 per
hour. Mr. Emmer acknowledged to the Board that his firm
would accept collect' calls from County staff members during
the conduct of the audit without charge to the County
Commissioners.
I
The Board then discontinued negotiations with ,the
firm of Alexander Grant & Company and entered into nego-
tiations with the third ranked firm of Arthur Young. Mr.
Dick Simmonette of that firm addressed the Board concerning
his proposal and indicated hat they would not charge the
County for any out-of-pocket expenses. He indicated that
his proposal for fees wouldbe $142,500.00 for the full;
three-year period and estimated approximately 1,200-1,4,00
hours per year to conduct the audit. The Board discontinued
negotiations with the third ranked firm.
1
1
!L71:
I
11
1
The Board then di;
used concerning the select
done while all of the audi.l
audience. Motion was made
seconded by Mayor Pro Tem
Number One for the top rat(,
descending order. Roll cat
following .results: 1
Commissioner
Commissioner
_Mayor Pro Ten
Motion carried. Motion wa,
to rank on the basis of qua
for lack of a second.. The
dually rank the three audit
results:
Kemp & Rosasco
Alexander Grant & Co.
;cussed the rating system tolbe
on of the auditors. This was
firms were removed from the
by Commissioner Harvey and
7ahrer to rate the firms using
!d firm and proceeding in
1 vote was taken with the
Harvey Yes
Hernandez No
i Fahrer Yes
made by Commissioner Hernandez
tlifications alone. Motion died
Board then proceeded to indivi-
I ng firms, with the following
Total
4
6
Arthur Young 8
Motion was made by Commissioner Harvey and seconded
by Commissioner Hernandez to authorize the County Attorney
to. enter into contract negotiations with the firm of Kemp &
Rosasco. Motion carried unanimously.
There being no further business, the meeting was
adjourned. i