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11/22/1982 Organizational Mtg ~y 31 31 2 31 2 31 84 84 31 84 31 84 31 Organizational Meeting Board of County Commissioners Monday, November 22, 1982 10:00 A.M., Marathon Library An Organizational Meeting of the Board of County Commissioners was held on November 22, 1982 at 10:00 A.M. at the Marathon Library. Present were Commissioner Alison Fahrer, Commissioner Wilhelmina Harvey, Commissioner Ken Sorensen, Commissioner Ed Swift and Mayor Jerry Hernandez, Jr. Also present were Ralph W. White, Clerk; Danny L. Kolhage, Deputy Clerk; Nelson Read, Assistant County Attorney; Kermit Lewin, County Administrator; members of the Press and Radio; and general public. The Board discussed the status of the meeting. The Chairman indicated that this was a special meeting. SECTION 1.02 MEETINGS Commissioner Sorensen discussed the length of the meetings and also the four-fifth vote requirement for appro- val to extend beyond the 5:00 P.M. scheduled end of meeting. Commissioner Sorensen also discussed the possible change of the meeting days from Monday to Friday. Motion was made by Commissioner Sorensen and seconded by Commissioner Harvey designating Friday as the meeting day for the Board of County Commissioners beginning in January 1983; all meetings to commence at 10:00 A.M. and authorizing appropriate change to Section 1.02 of the Board's Administrative Policy. Roll call vote was taken and carried unanimously. Motion was made by Commissioner Sorensen and seconded by Commissioner Fahrer to retain the current sche- dule of meeting places as Marathon, Key West and Plantation Key. Motion carried unanimously. Motion was made by Chairman Hernandez and seconded by Commissioner Sorensen to strike all references to a five (5) minute recess in the Administrative Policy. Motion carried unanimously. Motion was made by Chairman Hernandez and seconded by Commissioner Sorensen to amend Section 1.02 (b) to add committees and sub-committees and also to add "no action will be taken only recommendation to be made to the formal Board for it's approval" and also to include a requirement for proper notification to the press. Motion carried unani- mously with Commissioner Sorensen absent. Motion was made by Chairman Hernandez and seconded by Commissioner Swift to add the language "such other places as designated by the Chairman or County Administrator" for alternate places for Board Meetings to Section 1.02 (a). Motion carried unanimously. SECTION 1.04 AGENDA Motion was made by Commissioner Sorensen and seconded by Chairman Hernandez to change Section 1.04 (a) designating the cut-off day for the agenda to be the second Wednesday prior to the meeting day. Motion carried unani- mously. The Board discussed Section 1.04, Agendas. This was referred to the County Administrator for his recommen- dation. y~ Motion was made by Commissioner Sorensen and seconded by Chairman Hernandez requesting the Clerk to pre- pare a proposed Administrative Order concernings Contracts and Leases. Motion carried unanimously. Motion was made by Chairman Hernandez and seconded by Commissioner Sorensen to add "committees and sub-committees" to Section 1.04 (c) Workshop Agenda. Motion carried unanimously. 34 31 ..... Motion was made by Commissioner Fahrer and seconded by Commissioner Sorensen to change Section 1.04 (d) con- cerning resolutions for Board of Appeal Hearings requiring that said resolutions be prepared in a manner which will allow for adoption at the time of the Appeal Hearing. Motion carried unanimously. 31 The Board discussed the possibility of an alternate Mayor pro tem. Motion was made by Chairman Hernandez and seconded by Commissioner Fahrer to refer the matter of an alternate Mayor pro tem to the County Attorney. Roll call vote was taken with the following results: 31 Commissioner Fahrer Commissioner Harvey Commissioner Sorensen Commissioner Swift Chairman Hernandez Yes Yes No Yes No Motion carried. SECTIO~ 1.05 PRESIDING OFFICER, ELECTIQ~~ DUTIES 84 Motion was made by Chairman Hernandez and seconded by Commissioner Sorensen to approve Section 1.05 of the Board's Administrative Policy. Motion carried unanimously. SECTION 1.06 PARLIAMENTARIAN 84 Motion was made by Commissioner Sorensen and seconded by Commissioner Swift to approve Section 1.06 of the Board's Administrative Policy. Motion carried unani- mously. SECTION 1.07 ATTORNEY 84 Motion was made by Commissioner Sorensen and seconded by Commissioner Fahrer to approve Section 1.07 of the Board's Administrative Policy. Motion carried unani- mously. SECTION 1.08 CALL TO ORDER 84 Motion was made by Commissioner Sorensen and seconded by Commissioner Fahrer to approve Section 1.08 of the Board's Administrative Policy. Motion carried unani- mously. ~ SECTION 1.09 ROLL CALL 84 Motion was made by Commissioner Sorensen and seconded by Commissioner Fahrer to approve Section 1.09 of the Board's Administrative Policy. Motion carried unani- mously. SECTION 1.10 QUORUM 84 Motion was made by Commissioner Fahrer amd seconded by Commissioner Swift to approve Section 1.10 of the Board's Administrative Policy. Motion carried unanimously. OGSy 84 SECTION 1.11 ORDER OF BUSINESS Motion was made by Chairman Hernandez and seconded by Commissioner Fahrer to approve Section 1.11 of the Board's Administrative Policy. Motion carried unanimously. 84 SECTION 1.12 RULES OF DEBATE Motion was made by Commissioner Sorensen and seconded by Chairman Hernandez to remove the reference to Section 1.12 of the Board's Administrative Policy requiring the Chairman to ask for public participation on all items before the Board and to substitute language that lithe Chairman will have discretion to determine those items of public participationll. Motion carried unanimously. Motion was made by Chairman Hernandez and seconded by Commissioner Swift authorizing the County Attorney and the County Administrator to prepare proposed procedures for public par- ticipation at Board meetings and also authorizing the County Administrator to seek proposals for the printing of any forms or documents necssary to support the proposed proce- dure and bring back to the Board. Motion carried unani- mously. 128 84 31 Motion was made by Commissioner Sorensen and seconded by Commissioner Fahrer to substitute IICounty Administratorll for "Clerkll in Section 1.12. Motion carried unanimously. 84 31 Motion was made by Commissioner Sorensen and seconded by Commissioner Harvey to approve the last three (3) paragraphs of Section 1.12 (a) of the Board's Administrative Policy. Motion carried unanimouSly. Motion was made by Commissioner Sorensen and seconded by Commissioner Fahrer to approve Section 1.12 (b) of the Board's Administrative Policy. Motion carried unani- mously. Motion was made by Commissioner Swift and seconded by Commissioner Fahrer to approve 1.12 (c) of the Board's Administrative Policy. Motion carried unanimously. Motion was made by Commissioner Sorensen and Commissioner Fahrer to approve 1.12 (d) of the Board's Administrative Policy. Motion carried unanimously. Motion was made by Commissioner Sorensen and seconded by Commissioner Fahrer to approve 1.12 (e) of the Board's Administrative Policy. Roll call vote was taken with the following results: Commissioner Fahrer Commissioner Harvey Commissioner Sorensen Commissioner Swift Chairman Hernandez No No Ye s Yes Yes Motion carried. Motion was made by Commissioner Fahrer and- seconded by Commissioner Sorensen directing the County Attorney to make a study of Section 1.12 (e) of the Board's Administrative Policy and to prepare a written opinion con- cerning the conflict of interest. Motion carried unani- mously. SECTION 1.13 READING ~~~~~~ Motion was made by Commissioner Sorensen and . y069 seconded by Commissioner Fahrer to approve Section 1.13 of the Board's Administrative Policy. Motion carried unani- mously. SECTION 1.14 VOTES BY ROLL CALL - Motion was made by Commissioner Sorensen and seconded by Commissioner Fahrer to approve Section 1.14 of the Board's Administrative Policy. Motion carried unani- mously. SECTIQ.N 1.15 PUBLICATION OF PROCED~I~XS_.A~_AGENDAS Motion was made by Chairman Hernandez and seconded by Commissioner Fahrer to approve Section 1.15 of the Board's Administrative Policy. During discussion this motion was withdrawn. Motion was then made by Chairman Hernandez and seconded by Commissioner Sorensen to accept Section 1.15 of the Board's Administrative Policy until new procedures could be established. Motion carried unani- mously. SECTION 1.16 DECORUM Motion was made by Commissioner Sorensen and seconded by Commissioner Swift to approve Section 1.16 of the Board's Administrative Policy. Motion carried unani- mously. SECTION 1.17 SERGEANT-AT-ARM Motion was made by Chairman Hernandez and seconded by Commissioner Swift to approve Section 1.17 of the Board's Administrative Policy. Motion carried unanimously. SECTION 1.18 ORDINANCES, RESOLUTIONS, MOTIONS, CONTRACTS & OTHER DOCUMENTS Motion was made by Commissioner Sorensen and seconded by Commissioner Fahrer to approve Section 1.18 (a) of the Board's Administrative Policy. Motion carried unani- mously. Motion was made by Commissioner Sorensen and seconded by Commissioner Fahrer to approve Section 1.18 (b) of the Board's Administrative Policy. Motion carried unani- mously. Motion was made by Commissioner Swift and seconded by Chairman Hernandez to approve Section 1.18 (c) of the Board's Administrative Policy and also to add language requiring that Commissioners names be placed on the Agenda for those resolutions which they sponsor. Roll all vote was taken with the following results: Commissioner Fahrer Commissioner Harvey Commissioner Sorensen Commissioner Swift Chairman Hernandez Yes Yes No Yes Yes - Motion carried. SECTION 1.19 ADJOURNMENT SECTION 1.20 CLERK, MINUTES, CORRESPONDENCE Motion was made by Commissioner Sorensen and seconded by Commissioner Fahrer to approve Section 1.19 and 1.20 of the Board's Administrative Policy. Motion carried unanimously. 84 84 84 84 84 84 070 Y 31 Motion was made by Commissioner Sorensen and seconded by Commissioner Fahrer directing the.County . Administrator and the County Attorney to provlde a revlsed copy of the Administrative Procedures reflecting all of the changes made at this meeting, have the same printed and made available to the public. Motion carried unanimously. The Board then discussed Board Appointments. Motion was made by Chairman Hernandez and seconded by Commissioner Sorensen stating that all appointments to all Boards should come to the Commission for ratification at the first meeting in January, 1983. Motion carried unanimously. Motion was made by Commissioner Sorensen and seconded by Commissioner Swift requesting that the County Attorney and staff review appointments and to provide information con- cerning the possible requirement for annual renewal for all appointments except those established by State Statutes and also to prepare and present to the Board necessary modifica- tions to any existing ordinances. Motion carried unani- mously. 14 58 127 85 Motion was made by Chairman Hernandez and seconded by Commissioner Fahrer to add a resolution concerning Matecumbe Beach to the agenda on an emergency basis. Motion carried unanimously. Mr. Robert Skaret, owner of property being discussed, read letters to and from himself and Dr. Landrum, Director of the Department of Natural Resources. Motion was made by Chairman Hernandez and seconded by Commissioner Swift to adopt the following resolution directed to the Department of Natural Resources of the State of Florida requesting that the beach located on Upper Matecumbe Key and known as Matecumbe Beach, consisting of that beach area immediately south of the Cheeca Lodge be considered and acquired by the State of Florida as a public beach. Motion carried unanimously. 99 RESOLUTION NO. 296-1982 See Res. Book No. 30 which is-rncorporated herein by reference. 107 Commissioner Swift briefly discussed the availabi- lity of State prisoners for County work. This item was referred to the County Administrator and the Public Works Department. 2 Commissioner Fahrer briefly discussed travel for persons providing County services. No action was taken. There being no further business the meeting was adjourned.