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08/30/1982 Special 242X 31 127 69 12 2 2 69 30 107 17 Special Meeting Board of County Commissioners Monday, August 30, 1982 Key West, Florida A special meeting of the Board of County Commissioners was held on the above date for the purpose of awarding the bids opened on August 23, 1982 for Accidental Death and Dismemberment, Health Insurance, for all County employees and Constitutional Officers and their employees. Present and answering to roll call were Commissioner Curt Blair, Commissioner Wilhelmina Harvey, Commissioner Jerry Hernandez, Jr., Commissioner Ken Sorensen and Chairman George Dolezal. Also present were Ralph W. White, Clerk and Danny Kolhage and Lee Kimmel, Deputy Clerks; Nelson Reed, Assistant County Attorney; Kermit Lewin, County Administrator; members of the Press and Radio; and general public. Prior to the meeting the Chairman and the Commission discussed the need for a special meeting to be called. The Chairman advised that he was calling a special meeting of the Board of County Commissioners for October 25, 1982 at 7:30 P.M., in Plantation Key in reference to the Port Bogainvilla Project. The Board then discussed proposals received for group health and life insurance. The County Administrator presented the recommendation of Mr. Lou Canton of Risk Control Associates, Inc., recommending that the County accept the pro- posal of R. L. Kautz and Co., of Orlando, Florida and proceed on the basis of a self-insured fund for group health and life insurance. Mr. Lewin and the Board of County Commissioners briefly discussed a study he had done on sick leave of County employees. Mr. Lewin was requested to present specific infor- mation to the Board of County Commissioners on this issue. Motion was made by Commissioner Hernandez and seconded by Chairman Dolezal to continue group health and life insurance on the basis of a fully insured plan. Roll call vote was taken with Commissioners Blair and Sorensen voting no. Motion carried. Commissioner Sorensen discussed the Control Center for Disaster Preparedness in the Upper Keys. Motion was made by Commissioner Sorensen and seconded by Commissioner Hernandez authorizing the Director of Civil Defense to proceed to locate a new control center in the Upper Keys and report back to the Board. Roll call vote was taken and carried unanimously. Sheriff William Freeman discussed a request to amend his Budget to include funds for the purchase of microfilm equipment. Motion was made by Mayor Dolezal and seconded by Commissioner Sorensen to authorize the Sheriff to purchase microfilm equipment in the amount of $48,000.00 and also approving the following amendment to his 1981-82 Budget based on funds earned by him on Time-Deposits: A. Salary of the Sheriff B. Salaries of Deputies & Assts. C. Matching Funds D. Expenses Other Than Salaries E. Equipment F. Investigations G. Contingencies H. Salary Incentive TOTALS: $ 34,284.00 2,947,495.00 589,756.00 1,723,800.00 482,789.00 33,000.00 55,000.00 55,000.00 5,921,124.00 . ~ X ~3 ..... Roll call vote was taken and carried with Commissioner Blair voting no. Motion was made by Commissioner Harvey and seconded by Commissioner Blair to re-consider the prior action of the Board concerning a fully-insured group health and life insurance program. Roll call vote was taken and carried with Commissioner Hernandez and Mayor Dolezal voting no. The motion as previously stated was then on the floor for re- consideration. Namely, that the Board continue to provide group health and life insurance under a fully insured plan. Roll call vote was taken on the motion and failed with Commissioners Blairs, Harvey, and Sorensen voting no. Motion was then made by Commissioner Harvey and seconded by Commissioner Sorensen to accept the recommendation of the Insurance Consultants and to participate in a self-insurance program with the condition that the District School Board joi the group. During discussion the Chairman ruled this motion out of order. Commissioner Sorensen then challenged the ruling of the Chair. Motion on the challenge of the Chair failed with Commissioners Blair, Hernandez, and Chairman Dolezal voting no and the Chairman was upheld in his ruling. Motion was then made by Commissioner Hernandez and seconded b Chairman Dolezal to proceed to provide group health and life insurance for County employees and Constitutional Officers under a fully insured plan. During discussion the motion was withdrawn. At this point Chairman Dolezal left the meeting and the meeting was chaired by Mayor protem Sorensen. ---- Motion was made by Commissioner Sorensen and seconde by Commissioner Harvey to allow the Insurance Companies pre- sent to make a five (5) minute presentation concerning their proposal. Roll call vote was taken and carried with Commissioner Hernandez voting no. The Chairman protem ruled that the insurance companies would be allowed to discuss their proposals only an not be allowed any discussion concerning fully insured propo- sals vs. self insured programs. A representative of Blue Cross/Blue Shield, Mr. Robert S. Sebok, discussed their proposal and indicated that due to an amendment the total monthly cost would be changed t $42,407.00 because of the billing of Medi-Care recipents. Mr. Dick Klima of Metropolitian Insurance Company discussed his proposal. Mr. Robert L. Smith of R. L. Kautz and Co., discusse their firms proposal for a self insured program. At this point Commissioner Hernandez left the room. ,... Motion was made by Commissioner Blair and seconded b Commissioner Harvey to proceed to provide group life and health insurance for County employees and the employees of th Constitutional Officers on the basis of the self-insurance program as recommended by the Insurance Consultant with the firm of R. L. Katz and Co., with the contingency that the District School Board elect to become part of the group and they failed to do so that the Board would select one (1) of the proposals for a fully insurea program for a period of one (1) year. Motion carried unanimously. The board then discussed the modifications to the specifications concerning the size of the group of the poten tial self-insurance proposal. They indicated that if the District School Board elected to join with the County in one (1) group that it may be necessary to call for bids for the self-insurance program for the combined group. 69 2 69 12 69 12 69 12 17 69 12 69 105 69 17 244X 69 Mr. Smith from R. L. Katz and Company was present in the audience and acknowledged that he understood that such was a possibility. Roll call vote was taken and carried unanimously. 12 69 17 The Board then discussed the proposals for a fUlly insured program. Commissioner Hernandez re-entered the meeting at this point. Motion was made by Commissioner HarveJ and seconded by Commissioner Blair to accept the proposal of Metropolitan Life Insurance Co., under the alternate coverage for a fUlly insured program of group life insurance should thE District School Board fail to elect to become part of the group with Monroe County in a self insured program and authorizing the Chairman to execute any and all documents associated therewith. Roll call vote was taken and carried unanimously. There being no further business the special meeti~g was adjourned. * * * * * * * * * * * * ~.. ./ t liliiii ~.