FY1994 11/10/1993
FUNDING AGREEMENT
THIS AGREEMENT is entered into this --1ll1:h day of 4--tJD.V~, 1993, by
and between the BOARD OF COUNTY COMMISSIONERS, Monroe County, Florida, hereinafter
referred to as the SOCC and Marathon Community Theatre hereinafter referred to as "Event
Sponsor";
WHEREAS, the SOCC, upon recommendation of the Monroe County Tourist Development
Council, hereinafter referred to as the TOC, has budgeted a portion of tourist development
revenues for promotion and support of certain cultural events; and
WHEREAS, the umbrella organization under contract to the BOCC has recommended that
certain monies be allocated to Event Sponsor; now
THEREFORE, in consideration of the mutual promises contained herein, the parties agree as
follows:
1 . SOCC shall pay to Event Sponsor a sum not to exceed five thousand dollars
($5.000.00) for promotion and related expenditures in producing the Marathon Community Theatre,
pursuant to the terms of the Funding Application, attached hereto and incorporated herein by
reference (Exhibit A).
Should a breach occur after the expenditure of funds by SOCC for an event, and the
event does not occur as a result of said breach, Event Sponsor shall reimburse BOCC for the
-Tl
amount of funds expended by the SOCC in connection with said event. :;. ~ ::.::
::z: .:. rr1
2. Event Sponsor shall provide promotion and related servic~~0deS<Hfbedcm detail in
..". Cl ..~
the Funding Application (Exhibit A). . :::;..
3. Indemnification and Hold Harmless: Event Sponsor agr~s=-to indimni~~.and hold
Monroe County harmless for any and all claims, liability, losses and cause.s of amion wJlich may
. .,......-f
arise out of the fuffillment of the agreement. ~ ..~
It agrees to pay all claims and losses and shall defend all suits filed due to the
negligent acts, errors or omissions of the Event Sponsor's employees and/or agents, including
related court costs.
4. Insurance Requirements: Event Sponsor shall carry during the term of this agreement
publiC liability insurance, including bodily injury and property loss damage to cover all claims,
demands or actions by any person or entity in anyway arising from the operation, of this event(s).
Such liability insurance shall be in an amount not less than $500,000. Monroe County and the
Monroe County Tourist Development Council shall be named as additional insured under the
insurance policy and such insurance shall be primary and non contributing with any insurance
carried by the County. Event Sponsor shall furnish the County with a certificate evidencing the
insurance required by this paragraph not later than twenty (20) days prior to the event.
5. Event Sponsor shall maintain records to be kept pursuant to generally accepted
accounting principles, for three years after the event, and shall permit BOCC and its agents and
employees access to said records at reasonable times.
1
6. For any breach of the covenants contained herein or in Exhibit A, BOCC may
terminate this agreement immediately upon service of notice of termination. BOCC may terminate
this agreement without cause upon providing 120 days notice of termination.
7. Event sponsor is an independent contractor and shall disclose any and all potential
conflicts of interest as defined by Florida Statute, Chapter 112 and Monroe County Code, Article
XXI.
8. Force Majeure: Event Sponsor shall not be liable for delay in performance or
failure to perform, in whole or in part, the services due to the occurrence of any contingency
beyond its control or the control of any of its subcontractors or suppliers, including labor dispute,
strike, labor shortage, war or act of war whether an actual declaration thereof if made or not
insurrection, sabotage, riot or civil commotion, act of pUblic enemy, epidemic, quarantine
restriction, accident, fire, explosion, storm, flood, drought or other act of God, act of any
governmental authority, jurisdictional action, or insufficient supply of fuel, electricity, or materials
or supplies, or technical failure where Event Sponsor has exercised reasonable care in the
prevention thereof, and any such delay or failure shall not constitute a breach of this Agreement.
9. Ethics Clause: Event Sponsor warrants that he/she/it has not employed retained or
otherwise had act on his/its behalf any former COUNTY office or employee in violation of Section 2
or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the COUNTY may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from the
contract or purChase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present COUNTY officer or employee.
IN WITNESS WHEREOF, the parties have executed this agreement the day and year first
above written.
(SEAL)
Attest:
r?1\~
r:-/?
of County
~~~~r,
lerk
By:
~~
2
SWORN STATEMENT PURSUANT TO SECI10N 287.133(3)(a),
FLORIDA STA~ ON PUBUC ENTI1Y CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBUC OR OTHER
OmCJAL AUTHORIZED TO ADMINISTER OATHS. .
1.
ment is submitted to
~
for -c....
Whose business address is
~/~~;--? Y" Q)A/ ...-.-, .,. (.5J S
and (if applicable) its Federal Employer Identification Number (FEIN) is s7- /-6 t; -;;< 3CCi
(If the entity has no FEIN, include theSodal Security Number of the individual sijning this
sworn statement:
.)
2. I understand that a -public entity crime- as defined in Paragraph 287.133(1)(g), Florida Statutes. means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or of the United
States, including. but not limited to, any bid or contract for goods or seivices to be provided to any public
entity or an agency or political subdivision of any other state or of the United States and involving antitrust,
fraud, theft, bribery, collusion, racketeering. conspiracy, or material misrepresentation.
3. I UJlderstand that -convicted- or -conviction- as defined in Paragraph 287.133(1)(b), Florida S~ means
a finding of guilt or a conviction of a public entity crime, with or without an adjudication of JUilt, in any
federal or state trial court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.
4. I understand that an -affiliate- as defined in Paragraph 287.133(1)(a), Florida Statutes. means:
1. A predecessor or successor of a person convicted of a public entity crime; or
2. An entity UJlder the control of any natural person who is active in the management of the entity and
who has been convicted of a public entity crime. The term -afIIliate- includes those officers, direetors,
, ~partDers, shareholders, employees, members, and agents who are active in the management of
an aJIiliate. The ownership by one person of shares constituting a controlling interest in another person,
or ,.a pooling of eqUipment or income among persons when not for fair market value UJlder an arm's length
aareement, shall be a prima facie case that one person controJs another person. A person who knowingly
'eDters intol joint venture with a perIOn whO has been convicted of a public entity crime in Florida during
the preceding 36 months shall be considered an affiliate.
5. I understand that a -person- as defined in Paragraph 287.133(1)(e), Florida Statutes. means any natural
person or entity organized under the laws of any state or of the United States with the legal power to enter
into a binding contract and which bids or applies to bid on contracts for the provision of goods or services
let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The
term "person- includes those officers, directors, executives, partners, shareholders, employees, members, and
agents who are active in management of an entity.
SWORN STATEMENT PURSUANT TO SECI10N 287.133(3)(8),
FLORIDA STA'I'U'1'F4 ON PUBUC ENTI1Y CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBUC OR OTHER
OmCIAL AUTHORIZED TO ADMINISTER OATHS. .
1.
~
-<-
whose business address is
. ~/,~...e. r,,<Q)A/ ....--, ., (.!J$
and (it applicable) its Federal Employer Identification Number (FEIN) is ~- /69 -::< 3Ccj
(H the entity bas no FEIN, include theSodal Security Number of the indMdual siiDing tbi1
sworn statement:
.)
2. I understand that a -public entity crime- as defined in Paragraph 287.133(1)(g), Florida Statutes. means a
violation of any state or federal law by a person with respect to and directly related to the t.ransac:tion of
busiDcss with any public entity or with an agency or political subdivision of any other state or of the United
States, including, but not limited to, any bid or contract tor goods or seivices to be provided to any public
entity or an agency or political subdivision of any other state or of the United States and involving antitrust,
fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
3. I understand that -convicted- or -conviction- as defined in Paragraph 287.133(1)(b), J10rlda S~ means
a finding of guilt or a conviction of a public entity crime, with or without an adjudication ot guilt, in any
federal or state trial court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.
4. I understand that an -affiliate- as defined in Paragraph 287.133(1)(a), Florida Statutes. means:
1. A predecessor or successor of a person convicted of a public entity crime; or
2. An entity under the control of any natural person who is active in the management of the entity and
who bas been convicted of a public entity crime. The term -aftIliate- includes those officers, directors,
. ~, partners,sbareholders, employees, members, and agents who are active in the management of
an affiliate. The ownership by one person of shares constituting a controlling interest in another person,
ora pooling of equipment or income among persons when not for fair market value under an ann's length
apeement, shall be a prima facie case that one person controls another person. A person who knowingly
'cnlm into. jointventure with a penon wbo bas been convicted of a public entity crime in Florida durinl
the preceding 36 months sball be considered an a1Iiliate.
5. I understand that a -person- as defined in Paragraph 287.133(1)(e), Florida Statutes. means any natural
person or entity organized under the laws of any state or of the United States with the legal power to enter
into a binding contract and which bids or applies to bid on contracts for the provision of goods or services
let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The
term -person- includes those officers, directors, aa:utives, partners, shareholders, employees. members, and
agents who are active in management of an entity.
September C},1993
f~,tI
REVISED ADVERTISING BUDGET for MARATHON COMMUMITY THEATRE'S
1993 - 1994 SEASON
The following is a 15 week advertising plan extending from
November 1993 to April 1994
In Marathon:
The Keynoter X 9
WAVK Radio
IN MARATHON TOTAL
882.00
300.00
$1182.00
OUT OF DISTRICT:
US ONE RADIO
Islamorada FREE PRESS X 9
SOLARES HILL X 3
300.00
585.00
534.00
OUT OF DISTICT TOTAL
$1419.00
OUT OF COUNTY
The NEW TIMES X 2
-------------------------------------~--------------------
1400.0~
PRINTED PRODUCTION Materials
POSTERS/SIGNS
OUT OF COUNTY
OUT OF DISTRICT
IN MARATHON
500.00
499.00
1400.00
1419.00
1182.00
TOTAL BUDGET
$5000.00
The above has been discussed and approved by John Underwood
at Tinsley Advertisin9.
Sinc~
Joyce Zwart
516-267-2439 phone & FAX
Fisher , John Underwood
Marath()n
(:;()mmunlty
Theatre
P.O. lox 500124 · Marathon. FlOrida 330S0~012.t
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MARATHON COMMUNITY THEATRE 1993 - 94 SEASON
REQUEST FOR TDC CULTURAL UMBRELLA FUNDING
c
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Ma.-ath()n
C()rnmunity
Theat.-e
P.O. Box 500124 · Marathon, Florida 33050-0124
/
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TABLE OF CONTENTS
ONE NIGHT ONLY (ONO)
"ONO" BUDGET
THE LION IN WINTER
"LION" BUDGET
LITTLE SHOP OF HORRORS
"LITTLE SHOP" BUDGET
LEND ME A TENOR
"TENOR" BUDGET
LITTLE SHOP in KEY WEST
MCT Administrative BUDGET
PAGE 1
2
3
4
5
6
7
8
9
10
MCT ADVERTIING BUDGET / REQUEST
SUMMARY
11
12
ADDENDUMS:
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a) MCT Financial Statement
b) Notarized Signatures
c) Letters from Tinsley
d) AMERICAN AIRLINES/AMERICAN EAGLE ad
e) Data report from Airlines drawing as presented to County
Commissioners
f) Key Colony Beach City Hall contract
g) "Annie" WATERFRONT PLAYHOUSE poster
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MCT 1
MARATHON COMMUNITY THEATRE
P.O.Box 500124
Marathon, Florida 33050 - 0124
Fax 743-6724 PH 743 - 7918 or 516/ 267-2439
MARATHON COMMUNITY THEATRE's 1993 -94 SEASON
I. ONE NIGHT ONLY - DINNER THEATRE
October 23,1993 Sombrero Country Club, 4000 Sombrero Blvd.
Marathon
Dinner will be served first, during which local musicians will
perform for the audience. Followed by a 2 hour production of the
musical history of theatre as well as a preview of the coming
season. The seating will be arranged to accomodate an audience of
200. Last year we sold out the first week tickets went on sale.
IMPACT ON TOURISM: It is our belief that theatre is a viable
support system for any tourist industry.It provides something for
people to look forward to each evening and still incorporate
dinner and cocktails in town.
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Along with other donated gifts, AMERICAN AIRLINES/AMERICAN EAGLE
has donated 2 round trip tickets anywhere in the domestic system
(a $2000 value) to be raffled off after each of the 4 productions.
HISTORY OF MCT: Like most community theatre in the country, MCT
started out performing dinner theatre in every restaurant, school,
country club, yacht club in the area even on truck beds for the
Seafood Festival. Although Marathon has had community theatre
since the 1940's, MCT became a fully chartered community theatre
in 1976 and has been producing 3 productions a year ever since.
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( MCT 2
BUDGET - ONO
Auditions: 2 nights hall rental
Rehearsals: 10 nights
Musicians: piano @ $75
drummer @ $75
Costumes:
Inkind BRS 12 @ $10/
Set and props
Inkind HRS 30 @ $15/
Lighting Inkind HRS 8 @ $15/
Director Inkind
Stage manager Inkind
House Committee Inkind BRS 12 @ $5/
$50.00
250.00
75.00
75.00
200.00
120.00
200.00
450.00
120.00
250.00
125.00
60.00
ADVERTISING: 3weeks
Newspaper in Marathon:
Keynoter x 3
Keys Advertiser x 3
out of district:
Islamorada Free Press x 1
Solares Hill Key West x 1
* 294.00
* 162.00
(
* 65.00
* 178.00
Posters 100
Tickets 200
125.00
100.00
Grand Total
$1774.00
1125.00
$2899.00
Expenses
Inkind 'lotal
PROJECTED INCOME
200 tickets sold @ $35
(minus $22/meal = $13/ profit)
$2600.00
* based on prices negotiated last season.
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MCT 3
II. THE LION IN WINTER 9 performances over 4 weeks
Nov. 26,27, Dec. 3,4,5,10,11,17,18 2 hours
Dec. 5 a matinee curtain 2p.m.
all other performances 8p.m. at Key Colony Beach City Hall,
600 W. Ocean Dr. Key Colony Beach (289-1212)
TLIW was written by James Goldman, a comedy that takes place in
the year 1183 during Christmas in the castle of Henry II in
Chinon,France. He is desperate to name a successor but his 3
available sons are a thankless lot and his queen, Eleanor ( whom
he has imprisoned for 16 years) is determined to make the choice
for him.Getchen Burrows, the director has done a brilliant job in
the past with MY FAIR LADY, INHERIT THE WIND and YOU CAN'T TAKE IT
WITH YOU to name a few .
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IMPACT ON TOURISM: We believe the classics of theatre need to be
kept alive and shared with our audience.Each year the actors
select a play that will stretch their abilities and document their
credibility. We started with INHERIT THE WIND and last year THE
NIGHT OF THE IGUANA brought almost 800 people to KCB, 29\ from
outside Marathon. The upper income tourist represents that 2' of
the population tourist development seeks. It is that 2% who
support the arts wherever they go.
MCT HISTORY: A few years ago we had an active membership of 26,
it is now over 90 strong. Our Board of directors consist of an
attorney,a Yale graduate, several successful business owners, a
marketing / management expert and professionally trained costumer.
We now have an advisory board consisting of prominent members of
the community . Last year alone we donated enough money to supply
the Stanley Switlik School with music books for grades 2 thru 6.We
also raised money for the BPW Scholarship Fund with a performance
of LOVE LETTERS at the Marathon Yacht Club. We were invited to
perform ANNIE at the WATERFRONT PLAYHOUSE and have formed a choir
adding another 15 new members to the roll. We are determined to
find a horne, our community involvement and the support of the Key
West Theatres will eventually help actualize our goal.
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MCT 4
BUDGET - LION
EXPENSES
Royalties and scripts
Auditions: 2 nights hall rental @ $25/
Rehearsals: 6 weeks
Performances at KCB: 9 at $80/
Sets and props:
Inkind HRB 175 @ $15/
make up
Inkind HRB 36 @ $10/
Director Inkind
Stage manager lnkind
Lighting lnkind HRB 44 @ $15/
House Committee Inkind HRB 90 @ $5
Costumes
lnkind HRB 240 @ $10/
$400.00
50.00
1000.00
720.00
500.00
2625.00
50.00
360.00
750.00
375.00
660.00
450.00
500.00
2400.00
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ADVERTISING: 5 weeks
Radio in Marathon:
WAVK 60 sec., 4/day 3 days per week
outside District:
US 1 RADIO 30 sec.,4/day,3 days per week
Newspaper in Marathon:
Keynoter x 5
Keys Advertiser x 5
outside District:
270.00
480.00
490.00
270.00
Islamorada Free Press x 3
Solares Hill x 1
Key West Citizen x 2
195.00
178.00
276.00
Posters 200
Brochures: (1/3 expense)
Tickets: 1000
250.00
200.00
150.00
Expenses
Inkind DB
Grand Total
$5979.00
7620.00
$13,599.00
PROJECTED INCOME
900 tickets @ $12 $10800.00
(Does not include 300 season tickets; each production
is alloted 1/3 of Season Ticket income @$33 each) 3300.00
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Total Projection
$14,100.00
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MCT 5
III. LITTLE SHOP OF HORRORS 10 performances over 4 weeks
Feb. 4,5,10,11,12,17,18,19,25,26 at KCB Curtain 8p.m.
LITTLE SHOP is based on the 1960 movie by Roger Corman. It was
made into a musical in 1982 by the Disney geniuses of Howard
Ashman and Alan Menken . This is comedy and music for the whole
family. It is about a nerdy Skid Row florist who crosses a Venus
fly trap with a rare specimen that is thirsty for blood. As the
plant grows larger the cast grows smaller courtesy of the new
plant. Joe Linehan is the Director for this production, his
extensive experience includes 320 European movies, GYPSY, GUYS AND
DOLLS, and more recently performed as Shannon in NIGHT OF THE
IGUANA.
IMPACT ON TOURISM: Last year's musical ANNIE was attended by 2000
people, 1/3 of which were visitors to Marathon. Followed by 3
performances at the Waterfront Playhouse in Key West.MCT is the
only theatre company in the keys capable and/or willing to invest
the effort, money and time to give the audience what they want.
Not every theatre goer wants to see an obscure, never heard of
production. This is family entertainment.Anyone with a love for
50's and 60's music, will love LITTLE SHOP.
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MCT HISTORY:The trend for revivals continues, the audience wants
the familiar. Why would cable movies be so popular? Every season
for the last 6 years we have performed the musicals to a packed
house .
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( MCT 6
BUDGET - LITTLE SHOP
Auditions: 2 @ nights @ $25/
Rehearsals: 6 weeks
Performances:10 at KCB @ $80/
Royalties, music and scripts
Plant rental 5 weeks @ $400/
Musicians: Piano @ $75/
Drummer @ $75/
Base @ $75/
Set & Props
Inkind HRS 175 @ $15/
Make up
Inkind HRS 40 @ $10/
Costumes
Inkind HRS 260 @ $10/
Director Inkind
Stage Manager Inkind
House Committee Inkind hrs 100 @ $5/
Lighting Inkind hrs 56 @ $15/
ADVERTISING: 5 weeks
Radio in Marathon:
WAVK (Same as Lion)
Outside District:
US 1 RADIO (Same as Lion)
Newspaper in Marathon:
Keynoter x 5
Keys Advertiser x 5
Outside District:
Islamorada Free Press x 3
Solares Hill x 1
Key West Citizen x 2
Posters 200
Brochures 1/3
Tickets 2250
Expenses
Inkind Totals
Grand Total
PROJECTED INCOME
1900 tickets @ $15
(1/3 Season ticket income @$33 each)
Total Projection
$50.00
1000.00
800.00
2000.00
2000.00
750.00
750.00
750.00
800.00
2625.00
50.00
400.00
800.00
2600.00
1200.00
600.00
500.00
840.00
270.00
480.00
490.00
270.00
195.00
178.00
276.00
250.00
200.00
200.00
$12559.00
8765.00
$21,324.00
28500.00
3300.00
$31,800.00
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MCT 7
IV. LEND ME A TENOR 8 performances 2 hours
March 18,19,25,26, April 8,9,15,16 at KCB curtain 8p.m.
LMAT is a comedy by Ken Ludwig. It takes place in a hotel in
Cleveland, Ohio in 1934. The opera house has a sellout
performance by the great tenor Tito Merelli but he is too ill to
perform. The house gofer Max will have to go on and impersonate
Tito. Afterall it is Otello and refunding $50,000 seems out of the
question. Clavon White is the Director. Known by all our season
ticket holders a veteran performer and outstanding Director. Last
year she gave us THE FOREIGNER.
IMPACT ON TOURISM: This is a 1989 Tony Award winning play.We have
spoken to other community theatre companies who have done LMAT who
promise us sold out performances.Last year each program contained
a questionaire all the responses were tabulated on a computer,
everyone who responded found out about the production from
newspaper or radio ads. Visitors can only do so much fishing and
snorkeling, tourist development needs cultural support.Look at
successful tourist spots like the Hamptons, every town has a
theatre and they are all busy. I visited each one this summer.
This fall MCT will participate in the Key West Theatre Festival.
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MCT 8
BUDGET - TENOR
EXPENSES
Auditions: 2 nights @ $25/
Rehearsals: 6 weeks
Performances: 8 at KCB @ $80/
Royalties & Scripts:
Set & Props:
Inkind HRS 175 @ $15/
Make up
Costumes
Inkind BRS 250 @ $10/
Director Inkind
Stage Manager Inkind
House Committee Inkind 80 @ $5/
Lighting Inkind 42 @ $15/
ADVERTISING: 5 weeks
Radio in Marathon:
WAVK (Same as above)
Outside District:
US 1 RADIO (Same as above)
Newspaper in Marathon:
Keynoter x 5
Keys Advertiser x 5
Outside District:
Islamorada Free Press x 3
Solares Hill x 1
Key West Citizen x 2
$50.00
1000.00
640.00
500.00
500.00
2625.00
50.00
500.00
2500.00
750.00
375.00
400.00
630.00
270.00
480.00
490.00
270.00
195.00
178.00
276.00
Posters 200
Brochures 1/3
Tickets 1000
250.00
200.00
150.00
Expenses
lnkind HRS
Grand Total
5999.00
7280.00
$13,279.00
PROJECTED INCOME
900 tickets @ $12 ( the last 3 years the 1st & 3rd
production had the same attendance) $10800.00
(Does not include 300 season tickets; each production 3300.00
is alloted 1/3 of Season Ticket Income @$33 each)
Total Projection
$14,100.00
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MCT 9
LITTLE SHOP OF HORRORS in Key West 3 performances
IMPACT ON TOURISM:Last year we were given the opportunity to take
ANNIE to Key West. This year we plan to take LITTLE SHOP to Key
West. As mentioned before, it is the only musical available this
season for the whole family and at affordable prices. The
WATERFRONT PLAYHOUSE is on Mallory Square so the audience is right
there.
MCT HISTORY: This year everything will be built as portable in
anticipation of the move.When will the word Marathon have been
mentioned so many times in newspaper and radio? What other event
from Marathon has been imported to Key West?
BUDGET - LITTLE SHOP KEY WEST
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Rehearsal in Key West 1 night
Musicians: 4 nights
Piano @ $75/
Drummer @ $75/
Base @ $75/
Truck rental
Plant rental
Royalties
Director stipend
Cast and Crew @ $75 each (15)
Rooms $65/night 2/rm 8 rooms
Hall rental $250/ 3 nights
100.00
300.00
300.00
300.00
250.00
400.00
500.00
250.00
1125.00
2080.00
750.00
ADVERTISING: 2 weeks
Radio in Key West:
92.5
Outside District:
US 1 RADIO
Newspaper in Key West:
Key West Citizen x 2
Solares Hill x 1
Outside District:
Keynoter x 2
180.00
192.00
276.00
178.00
Posters 200
196.00
250.00
Grand Total Expenses
$7627.00
PROJECTED INCOME
540 tickets @ $18/
Total Projection
$9720.00
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MCT 10
CONTACT PERSON
Joyce Zwart, Director is the contact for this grant. Before
September - P.O.Box 722, Arnagansett, NY 11930 , PH 516-267-2439 or
305-743-7918. FAX 516-267-2439.
After September - Rt 1 Box 768 B , Big Pine Key, FL 33043,
PH.305-872-4322. FAX 305-872-4322.
MCT ADMINISTRATIVE BUDGET August 1993 - August 1994
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EXPENSES
Administration: 9 Board members
Inkind hrs 972 @ $10/ (9hrs/mo/member)
Insurance: Injury & Liability ($1 million)
Warehouse rental $425/month
Accounting: $25/month
Telephone: $45/month
Stationery:
Postage for 1000 Season Brochures & monthly newsletter
Membership meetings: $25/month
Telephone reservations Inkind 20 wks 140 hrs @ $5/
Awards Volunteer recognition
Cast parties
Choir development
Miscellaneous supplies
KCB hall rentals
Equipment
Housekeeping $100/production
Expenses
Inkind BRS
GRAND TOTAL
PROJECTED INCOME
Season tickets 300 @ $33/
Donations from sponsors,patrons, friends
membership dues 90 @ $15/
GRAND TOTAL
$9720.00
1400.00
5100.00
300.00
540.00
250.00
638.00
300.00
700.00
450.00
450.00
500.00
800.00
5000.00
1100.00
300.00
$17128.00
10420.00
$27,548.00
9900.00
7000.00
1350.00
$18,250.00
(
MCT 11
MARATHON COMMUNITY THEATRE
proposed 1993 - 94 Advertisinq Budqet
ONE NIGHT ONLY 3 weeks
Newspaper in Marathon
out of district
Posters/Tickets
456.00
243.00
225.00
$924.00
LION IN WINTER 5 weeks
Radio in Marathon
out of district
Newspaper in Marathon
out of district
Posters/tickets/brochures:
270.00
480.00
760.00
649.00
600.00
LITTLE SHOP OF HORRORS 5 weeks
Same as above plus $50 for more tickets
$2759.00
$2809.00
LEND ME A TENOR 5 weeks
Same as LION
$2759.00
KEY WEST LITTLE SHOP
Radio in Key West
out of district
Newspaper in Key West
out of district
180.00
192.00
454.00
196.00
Posters/Tickets
250.00
$1272.00
OUT of County Newspaper
The NEW TIMES 1/4 paqe x 3
Total Advertisinq Expenses requested:
$2000.00
$12,523.00
(
MCT 12
SUMMARY
Administrative Expenses
Inkind
TOTAL Requested Advertising Expenses
PRODUCTION EXPENSES:
ONE NIGHT ONLY
Inkind
LION IN WINTER
Inkind
LITTLE SHOP OF HORRORS
Inkind
LEND ME A TENOR
Inkind
KEY WEST LITTLE SHOP
$17128.00
10420.00
12523.00
850.00
1125.00
3220.00
7620.00
9750.00
8765.00
3240.00
7280.00
6355.00
Expenses
Inkind Total
53066.00
35210.00
Total Expenses
$88,276.00
INCOME
Administrative (includes Season Tickets)
PRODUCTION PPROJECTIONS:
ONE NIGHT ONLY
18250.00
2600.00
LION IN WINTER (minus Season tickets)
LITTLE SHOP OF HORRORS (")
LEND ME A TENOR (")
KEY WEST LITTLE SHOP
TDC GRANT
10800.00
28500.00
10800.00
9720.00
12523.00
Total Income
$93,193.00
This season MARATHON COMMUNITY THEATRE is respectfully requesting
$12,523.00 for advertising during the 1993-94 Season from the TDC
Cultural Umbrella.
In the spirit of cooperation we will provide free ads in our
program for the Renaissance Faire and the Pirate's Festival. We
believe we are the only cultural organization in our district
to provide 13 weeks of events and support to the hotels and motels
who provide the bed tax money for this grant. Also, most people
who attend the theatre make an evening of it with dinner and
cocktails supporting more local businesses in the area.
Thank you again for your attention.
MARATHON COMMUNITY THEATR
BALANCE SHEET
AS OF 05/31/93
-------------------------
ASSETS
CURRENT ASSETS
CASH ON HAND/BANKS
CASH IN BANK. OPERATING
CASH IN BANK. MONEY MKT
CO #1 - 1ST NATL BANK
CO #2 - TIB
CO #3 - NATIONSBANK
CD #4 - BARNETT
CD #5 - 1ST NATL BANK
TOTAL ASSETS
11.324.84
5.457.79
3.186.73
2.684.66
2.349.03
2.698.67
5.574.90
---------------
CURRENT LIABILITIES
-------------------------
LIABILITIES & EQUITY
)
TOTAL CURRENT LIABILITIES
0.00
-------------------------
MEMBERSHIP EQUITY
.
MEMBERSHIP EQUITY
CURRENT EARNINGS
TOTAL EQUITY
29 , 127 .02
4.149.60
---------------
33.276.62
TOTAL LIABIL & EQUITY
---------------
)
PAGE
1
33,276.62
---------------
---------------
C!
33,276.62
...---------------
---------------
IIARATHON CO""UNITY THEATR PAGE
FlMAMCIAl STATE~MT
AS Of 05/31/93
-------------- T HIS YEA R ------------- ----BUDGET ---- ------ LAS T YEA R ___u
RATIO: INCO"E THIS "ONTH RATIO 11 ItONTHS RA TI 0 11 MONTHS THIS HONTH 11 HONTHS
=====z:=====:=:===:::::::::::=====:=:=:====::::::::===:::::::::::==::::::::a:::= ::;:::::::::::::::::::::::::::::::::::::::::::
U THIS NOHTH THIS YEAR ** u THIS IIOHTH LAST YEAR **
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::===========:::======:==
REVENUE
BOX OFFl CE 0.00 0.0 21,119.43 40.8 0.00 0.00 15,240.00
PROO AOVERTlPUBl - TOC 0.00 0.0 1,046.21 2.0 0.00 0.00 0.00
,
SEASON TICKETS 0.00 0.0 8,268.00 16.0 0.00 0.00 7,182.00
PATRONS 0.00 0.0 0.00 0.0 0.00 0.00 1,802.00
PRO GRAil ADS 0.00 0.0 3,045.00 5.9 0.00 0.00 . 4,525.00
GENERAL AOY/PUB - TDC 2,348.00 27.7 3,196.01 6.2 0.00 0.00 0.00
REFRESHMENTS 307.00 3.6 785.23 1.5 0.00 0.00 729 . 58
ME"BERSHIP DUES 5.00 0.1 670.00 1.3 0.00 50.00 515.00
PATRONS 0.00 0.0 0.00 0.0 0.00 0.00 100.00
DONATIONS 300.00 3.5 3,123.00 6.0 0.00 0.00 0.00
KEY WEST ANNIE 5,196.40 61.2 5,196.40 10.0 0.00 0.00 0.00
CENTER 0.00 0.0 0.00 0.0 0.00 0.00 42.65-
CUSHIONS 0.00 0.0 131.00 0.3 0.00 0.00 298.50
AWARDS DINNER 0.00 0.0 0.00 0.0 0.00 184.00 184.00
MISS SAIGON 300.00 3.5 300.00 0.6 0.00 ~.OO 0.00
LES HISERABLES 0.00 0.0 0.00 0.0 0.00 520.00 1,007.50
OPEN HOUSE 0.00 0.0 4,205.00 8.1 0.00 0.00 0.00
INTEREST INCOKE 35.02 0.4 702.79 1.4 0.00 37.93 1,185.06
OTHER INCOIIE 0.00 0.0 26.75 0.1 0.00 0.00 725.20
-------------- -------------- -------------- -------------- --------------
TOTAL REVENUE 8,491.42 100.0 51,814.82 100.0 0.00 791.93 33,451.19
GENERAL EXPENSES
ADVERTISING/PUBLICITY 0.00 0.0 560.40 1.1 0.00 0.00 651.02
GEN ADV/PUB - TDC 0.00 0.0 798.01 1.5 0.00 0.00 0.00
PROFESSIONAL FEES 25.00 0.3 560.00 1.1 0.00 25.00 572.95
DONA TIONS 0.00 0.0 1,192.00 2.3 0.00 0.00 0.00
KEY WEST ANNIE 4,527.38 53.3 5,252.38 10.1 0.00 0.00 0.00
LES MISERABLES 0.00 0.0 1,135.00 2.2 0.00 0.00 500.00
OPEN HOUSE 0.00 0.0 4,085.65 7.9 0.00 0.00 0.00
H C T CHORUS 0.00 0.0 228.51 0.4 0.00 0.00 0.00
PROGRAMS 0.00 0.0 2,925.09 5.6 0.00 0.00 2,232.02
TICKETS 0.00 0.0 574.39 1.1 0.00 0.00 316.72
RENT/REHEARSAL 401.25 4.7 4,903.20 9.5 0.00 200.00 2,200.00
OFFICE EXPENSES 0.00 0.0 830.09 1.6 0.00 132.74 420.49
TELEPHONE 27.37 0.3 467.36 0.9 0.00 36.47 372 . 82
EQUIPHENT 0.00 0.0 1,655.43 3.2 0.00 0.00 490.08
SUPPLIES 0.00 0.0 408.24 0.8 0.00 0.00 610.29
KEIIBER HEETINGS 25.00 0.3 282.00 0.5 0.00 25.00 275.00
PARTIES 0.00 0.0 0.00 0.0 0.00 0.00 184.87
INSURANCE 0.00 0.0 1,369.00 2.6 0.00 0.00 1,174.00
SALES TAXES 370.93 4.4 1,645.09 3.2 0.00 0.00 0.00
OTHER EXPENSES 107.57 1.3 1,551.51 3.0 0.00 188.42 2,595.09
REPAIRS 203.39 2.4 203.39 0.4 0.00 0.00 0.00
-------------- -------------... -------------- ----------..--- --------------
TOTAL GENERAL EXPENSES 5,687.89 67.0 30,626.74 59.1 0.00 607.63 12,595.35
MARATHON COMUMITY THEATa
PAGE 2
)
FINANCIAL STATEMENT
AS Of 05/31/93
RATIO: INCOfIE
-------------- T HIS
THIS KOHTH RATIO
YEA R -------------
11 MONTHS RATIO
----BUD&ET---- ------ LAS T
11 MOMTHS THIS MONTH
YEA R -----
11 ItONTHS
:=:====:=:=::::::a:zz:sa::zz:=:::sa:a:::::a.s:::::::::===:=:=:=::=:az::::z=::a:: :a::::::.:::::::::::::::::::::::::::::::::::::
** THIS HONTH THIS YEAR ** ** THIS ItONTH LAST YEAR **
======:==:========::::::==:::::======::::=:=:=:=:=:===:::::::::::::::::::::::::::::::::::::=::::::::::::::::=======::::::==:=======
SPECIAl PROJECTS
CENTER 0.00 0.0 0.00 0.0 0.00 0.00 1,030.03
CUSHIONS 0.00 0.0 0.00 0.0 0.00 0.00 892.64
MlMOS DIMMER 0.00 0:0 0.00 0.0 0.00 669.45 1,579.30
PRODUCTION EXPENSES
SCRIPTS 24.00- 0.3- 138.98 0.3 0.00 0.00 253.65
PROO AOV/PRIHTING 0.00 0.0 1,150.19 2.2 0.00 211.40 2,864.62
AOV/PUB - TOC 383 .00 4.5 3,074.75 5.9 0.00 0.00 0.00
ROYALTIES 0.00 0.0 3,270.00 6.3 0.00 0.00 2.570.00
COSTUMES 0.00 0.0 1,063.06 2.1 0.00 0.00 1,086.79
SETS/PROPS 77 .03 0.9 1,471.54 2.8 0.00 0.00 1,414 .41
MUSIC 0.00 0.0 1,907.25 3.7 0.00 0.00 1,400.00
HALL RENT 1,020.00 12.0 3,660.00 7.1 0.00 0.00 4,165.00
CAST PARTIES 150.00- 1.8- 397.62 0.8 0.00 18.39 420.03
ROAD EXPENSE 0.00 0.0 0.00 0.0 0.00 60.26 60.26
OTHER 23.01 0.3 905.09 1.7 0.00 ~ 0.00 497.36
-------------- -------------- -------------- -------------- --------------
TOTAL PRODUCTION EXPENSES 1,329.04 15.7 17,038.48 32.9 0.00 959.50 18,234.09
) -------------- -------------- -------------- -------------- --------------
NET INCOME 1,474.49 17.4 4,149.60 8.0 0.00 775.20- 2,621.75
-------------- --------------
-------------- ------ -------------- ------
==============
-------------- --------------
-------------- --------------
)
KARATHON COKKUNITY THEATR
,PA.GE 1
PRODUCTION INCOKE STATEKENT
AS OF 05/31/93
01 PROOUCTION 1
RATIO: INCOKE
-------------- T HIS
THIS MONTH RATIO
YEA R -------------
11 KONTHS RATIO
----BU06ET---- ----.. LAS T
11 MONTHS THIS KONTH
YEA R n_n
11 KONTHS
======:===::========:=:::a::::::=======:::za::::za::::s:::::::::::z::::::::::::: ==::::::::::::::::::::::::::::::::::::::::::::
==::=:::::::::::::::::::::::::::::::::::::::::::::::::=s::::::::::::::::::::::::::::::::::::::::::::::::::::ss:::::::::::::::::::::
** THIS KONTH THIS YEAR ** ** THIS MONTH LAST YEAR **
REVENUE
BOX OFFICE - PRODUCTION 1 0.00 0.0 3,454.00 84.8 0.00 0.00 3,149.00
AOV/PUB - TDC - PROO 1 0.00 0.0 619.28 15.2 0.00 0.00 0.00
-------------- -------------- ...-----....------- -------------- --------------
TOTAL REVENUE 0.00 0.0 4,073.28 100.0 0.00 0.00 3,149.00
GENERAL EXPENSES
-------------- -------------- -------------- -------------- --------------
TOTAl GENERAL EXPENSES 0.00 0.0 0.00 0.0 0.00 0.00 0.00
SPECIAL PROJECTS
PRODUCTION EXPENSES
SCRIPTS - PRODUCTION 1 0.00 0.0 86.01 2.1 0.00 0.00 139.50
PROD AOV/PRINT - PROD 1 0.00 0.0 712.73 17.5 0.00 0.00 642.19
ADV/PUB - TDC - PROD 1 0.00 0.0 321.78 7.9 0.00 0.00 0.00
ROYALTIES - PRODUCTION 1 0.00 0.0 370.00 9.1 0.00 ~.OO 370.00
COSTUKES - PRODUCTION 1 0.00 0.0 309.75 7.6 0.00 0.00 322.44
SETS/PROPS - PRODUCTION 1 0.00 0.0 504.26 12.4 0.00 0.00 767.46
KUSIC - PRODUCTION 1 0.00 0.0 32.25 0.8 0.00 0.00 0.00
HALL RENT - PRODUCTION 1 0.00 0.0 1,420.00 34.9 0.00 0.00 1,335.00
CAST PARTIES - PROD 1 0.00 0.0 197.62 4.9 0.00 0.00 25.18
OTHER - PRODUCTION 1 0.00 0.0 419.64 10.3 0.00 0.00 26.49
-------------- -------------- -------------- -------------- --------------
TOTAL PRODUCTION EXPENSES 0.00 0.0 4,374.04 107.4 0.00 0.00 3,628.26
-------------- -------------- -------------- -------------- --------------
NET INCOHE 0.00 0.0 300.76- 7.4- 0.00 0.00 479.26-
-------------- --------------
-------------- ------ -------------- ------
-------------- -------------- --------------
-------------- -------------- --------------
PRODUCTION INCO"E STATE"ENT
AS OF 05/31/93
02 PROOUCTION 2
( -------------- T HIS YEA R ------------- -n-BUDGET un n____ LAS T YEA R ___n
\ I<ATIO: INCOIIE THIS "OHTH RATIO 11 "ONTHS RA TI 0 11 "ONTHS THIS "ONTH 11 1I0NTHS
:::::===:::::::=:::::::==::::::::::==:azz:z:aa:ax:::::=:::::::::::::::===:=====: :::===:=:=================:::::====:===:::====
** THIS "ONTH THIS YEAR ** u THIS HONTH LAST YEAR **
=======::::::::::::::::::::::::::::::::::a:::::._::...aa::::::::::::::::::::::::::::::::::::::::::::::::::::===::::::::::::::::::::
REVENUE
BOX OFFICE - PRODUCTION 2 0.00 0.0 14,510.43 97.1 0.00 0.00 9,389.00
ADV/PUB - TOC - PROD 2 0.00 0.0 426.93 2.9 0.00 0.00 0.00
-------------- -------------- ..---------..--.. -------------- --------------
TOTAL REVENUE 0.00 0:0 14,937.36 100.0 0.00 0.00 9,389.00
GENERAL EXPENSES
-------------- -------------- -------------- -------------- --------------
TOTAL GENERAL EXPENSES 0.00 0.0 0.00 0.0 0.00 0.00 0.00
SPECIAL PROJECTS
PRODUCTION EXPENSES
SCRIPTS - PRODUCTION 2 24.00- 0.0- 24.00- 0.2- 0.00 0.00 87.75
PROD ADV/PRINT - PROD 2 0.00 0.0 431. 98 2.9 0.00 0.00 1,294.05
ADY/PUC - TDC - PROD 2 0.00 0.0 1,732.44 11.6 0.00 0.00 0.00
ROYALTIES - PRODUCTION 2 0.00 0.0 2,530.00 16.9 0.00 ~ 0.00 1,900.00
COSTUMES - PRODUCTION 2 0.00 0.0 740.47 5.0 0.00 0.00 450.51
SETS/PROPS - PRODUCTION 2 0.00 0.0 836.05 5.6 0.00 0.00 174.70
HUSIC - PRODOCTION 2 0.00 0.0 1,875.00 12.6 0.00 0.00 1,400.00
HAll RENT - PRODUCTION 2 0.00 0.0 1,220.00 8.2 0.00 0.00 1,420.00
CAST PARTIES - PROD 2 0.00 0.0 200.00 1.3 0.00 0.00 231.44
OTHER - PRODUCTION 2 0.00 0.0 97.52 0.7 0.00 0.00 275.22
-------------- -------------- -------------- -------------- --------------
TOTAL PRODUCTION EXPENSES 24.00- 0.0- 9,639.46 64.5 0.00 0.00 7,233.67
-------------- -------------- -------------- -------------- --------------
NET INCOHE 24.00 0.0 5,297.90 35.5 0.00 0.00 2,155.33
--------------
--------------
--------------
--------------
--------------
--------------
--------------
--------------
--------------
--------------
PRODUCTION INCOHE STATEHENT
AS Of 05/31/93
: PRODUCTION 3 (
-------------- T HIS YEA R ------------- ----BUDGET __n _n___ LAS T YEA R __n_
lTIO: INCOHE THIS HONTH RA TI 0 11 HONTHS RA TI 0 11 HONTHS THIS HONTH 11 HONTHS
------------------------------------------------------------------------------ ----------------------------------------------
------------------------------------------------------------------------------ ----------------------------------------------
u THIS HONTH THIS YEAR ** u THIS HONTH LAST YEAR **
::::::============================================================================================================================
:VENUE
BOX OffICE - PRODUCTION 3 0.00 0.0 3.155.00 100.0 0.00 0.00 2,702.00
-------------- -------------- -.....-...--------- -...------------ --------------
TOTAL REVENUE 0.00 0.0 3,155.00 100.0 0.00 0.00 2,702.00
::NERAL EXPENSES
-------------- -------------- -------------- -------------- --------------
TOTAL GENERAL EXPENSES 0.00 0.0 0.00 0.0 0.00 0.00 0.00
)ECIAL PROJECTS
oODUCTION EXPENSES
SCRIPTS - PRODUCTION 3 0.00 0.0 76.97 2.4 0.00 0.00 26.40
PROD ADV/PRINT - PROD 3 0.00 0.0 5.48 0.2 0.00 211. 40 928.38
ADV/PUB - TDC - PROD 3 383.00 0.0 1.020.53 32.3 0.00 0.00 0.00
ROYALTIES - PRODUCTION 3 0.00 0.0 370.00 11.7 0.00 0.00 300.00
COSTUMES - PRODUCTION 3 0.00 0.0 12.84 0.4 0.00 0.i9 313.84
SETS/PROPS - PRODUCTION 3 77 .03 0.0 131.23 4.2 0.00 0.00 472.25
HALL RENT - PRODUCTION 3 1.020.00 0.0 1,020.00 32.3 0.00 0.00 1,410.00
CAST PARTIES - PROD 3 150.00- 0.0- 0.00 0.0 0.00 18.39 163.41 (
ROAD EXPENSE - PROD 3 0.00 0.0 0.00 0.0 0.00 60.26 60.26
OTHER - PRODUCTION 3 23.01 0.0 387.93 12.3 0.00 0.00 195.65
...------------- -------------- ----..----..---- -------------- --------------
TOTAL PRODUCTION EXPENSES 1.353.04 0.0 3.024.98 95.9 0.00 290.05 3,870.19
-------------- -------------- -------------- -------------- --------------
NET INCOHE 1.353.04- 0.0- 130.02 4.1 0.00 290.05- 1,168.19-
--------------
--------------
--------------
--------------
--------------
--------------
--------------
--------------
--------------
--------------
BUDGET BREAKDOWN
)
SUBMIT. YOUR BUOGET ON A SEPARATE SHEET. IT NEEDS TO BE CLEAR,
EASY TO READ AND ADDRESS ALL COSTS AND REVENUE.
. EXPENSES:
AOVERTISING BUDGET~ List all eKpenses relating to advertising
and publicity that are alloWCible TOC. expenditures. ItemIze
each advertising expense.
PRODUCTION BUDGET: List all expenses related to the event.
Staff, t.elephone, r.enta.l..-.p.f 5i~e, t-shirts, and all_othe~ costs
that will be incurred should be listed.
INCOME:
REVENUE: List all income to be received from the event.
t:icket sales, concessions, ad sales, t-shllts,
registration fees, donations, etc.
Include
grants,
AMoUNT REQUESTED: Clear ly show the amount requested from the
Cultural Umbrella. That amount is not to exceed 50'" of the
total e>cpense budget. Th1s amount should be included as a line
item 1n the INCOME section of your budget.
ADDITIONAL FINANCIAL INFORMATION:
Will the event make a profit? If ao, what Is the anticipated
amount and what will it be used for?
How will the event impact tourist revenue? What effects will it
h~ve on local businesses?
BE SIGNED BY THE PRESIDENT AND TREASURER OF THE
E~.HUST: BE. N01'AR12EO.
1'- /0- tf3
Date
TreaauL ~ ~
_ 7~1(l ..'1 3
Date
....:
,
/
.J
,The above .mention.ed organlzatl,~~l .holds Monroe. County and the
Tourist I>evelopm.nt: Cou,hcll h~mle.s.s .~.ror any liability atllS1hq
ft: om the funded eve nt/act t.y 1 t'y.. "
/ // f/ . ~~:':'. ... -:', -:::~ '~otary PUblle, Swte of Florida At larae
P//.ItR~ ~ ~':" My Commission E_pires Mar, 24, 1995
Bor'ued thru Maynard Bondina Aa.l'lcy
~~.
1~Z:t> :i:t>.L ~O:i:
lO.d
^'ddnS 3~1~~O ^3~
. -
Oi 109/93. 11: 00
u
July 6, 1993
'\.,
(
Ms. Joyce Zwartz ;.
Marathon Comrnuli'hy Theatre
P.O. oX 500124
Marathon, FL 33050-0124
~001
Dear Joyce.
After reviewing your agenda for the 1993-1994 Marathon Community Theatre's season,
we have come up with a tentative plan at a budget of $51000. Please keep in mind that the
below costs are estimated an~ may chan~e for 1994.
In-County Newsp~per:
5 insertions in the following newspapers:
.Islamorada Free Press 2 eol x 6"
.The Reporter 3 col x 6"
.The KeyNoter 2 col x 6"
-The Key West Citizen 2 col x 6"
-The Keys Advertiser 2 col x6"
Ix
Ix
Ix
Ix
Ix
In-County Radio:
WFKZ-FM Key Largo
WA VK-FM Marathon
WKRY-FM Key West
PSAs TUnesTBD $0
PSAs Times TBD $0
PSAs Times TBD iQ
TOTAL IN-COUNIY MEDIA
; .
Out-of County Newsoaoer:
Dates TBD
Dates TBD
Dates TBD
Dates TBD
Dates TBD
$640
$140
$105
$170
$120
~
The New Times
1/4 Page
3x
Dates TBD $2.000
Q\u.-:Qf County Radio:
DadelBroward Station(s)
PSAsTllnesTBD ~
TOTAL OUT-OF-COUNTY MEDIA
TOTAL MEDIA
PRINT PRODUCTION
BAN'NERS/SIGNS
GRAND TOTAL
BUDGET
CONTINGENCY
$2.640
$1.000
$1.000
$4.640
$5.000
$360
I hope this will help you out with your event.
Sincerely.
(
\
John Underwood
Associate Account Executive
cc:~~
~
$2,000
July 9, 1993
(
Ms. Joyce Zwart
Marathon Community Theatre
P.O. Box 500124
Marathon, FL 33050-0124
Dear Joyce,
After reviewing your agenda for the 1993-1994 Marathon Community Theatre's season,
we have come up ~ith a tentative plan at a budget of $5,000. Please ke<<P in mind that the
15 insertions in the following newspapers:
_ Islamorada Free Press 2 co1 x 6" 3x
-The Reporter 3 col x 6" 3x
-The KeyNoter 2 col x 6" 3x
-The Key West Citizen 2 col x 6" 3x
-The Keys Advertiser 2 col x 6" 3x
In-County Radio:
WFKZ-FM Key Largo
W A VK-FM Marathon
WKRY-FM Key West
PSAs Times TBD $0
PSAs Times TBD $0
PSAs Times TBD m
(
TOTAL IN-COUNTY MEDIA
Out-of County Newspaper:
Dates TBD
Dates TBD
Dates TBD
Dates TBD
Dates TBD
$1920
$420
$315
$510
$360
nu
The New Times
1/4 Page
3x
Dates TBD $2.000
Out-of County Radio:
DadelBroward Station(s)
PSAs Times TBD
TOTAL OUT-OF-COUNTY MEDIA
TOTAL MEDIA
PRINT PRODUCTION
BANNERS/SIGNS
GRAND TOTAL
BUDGET
CONTINGENCY
$3,920
$500
$500
$4,920
$5,000
$80
I hope this will help you out with your event.
John Underwood
Associate Account Executive
....
m
$2,000
(
AMERICAN AIRLINES/AMERICAN EAGLE will once again be a sponsor and
donate 2 round trip tickets (in the domestic system) to be raffled
on the last night of each production and ONE NIGHT ONLY. (Each
winners package is a $2000.00 value.) Anyone over 12 who has
purchased a ticket is eligible to win.
MARATHON COMMUNITY THEATRE SEASON 1992 -93 per data
from American Airlines/ American Eagle drawings.
Opal Iguana Annie Total %
Season Tickets 300 300 300 900 34%
Box Office Marathon 175 171 619 965 36%
Out of Daq 13 76 43 156 275 10%
(BPK 4%,KW 4%)
Out of county 45 18 60 123 5%
out of state 82 73 202 357 13%
(MI,NY,NJ,ILL,PA)
Europe & Canada 6 6 16 28 1%
* mean used was 2648 does not include 442 from Switlk weekend or
142 complimentary tickets used.
compiled 5/16/93 by jz
,5%
~~. ('Ij
~.\Y~'/~
~,"ar-athf)n
Ift~~ Cf) D1 D1 U n i t~
Jl'li!fJ1!Ju The a t r- e
P.O. Box 500124
MClfothon, Florida 33050-0 24
June 21, 1993
City of Key Colony Beach
P.O. Box 141
Key Colony Beach, FL 33050
Attn: The Commissioners of Key Colony Beach
Re: Auditorium Rental 1993/94
Dear Sirs:
The tiara LIlOn COllllllUll i Ly Thea Ler \wulu 11 ke Lo reserve the
Auditorium for the following dates and performances:
"Lion in winter"
Rehearsal:Nine Days @ $50.00 ea.
Nov. 15,16,17,18,19,20,22,23,24
$450.00
Performances:Nine @ $80.00 ea.
Nov. 26 & 27, Dec. 3,4,5(?),10,11,17 & 18
720.00
"Little Shop of Horrors"
Rehearsals:Nine @ $50.00 ea.
Jan. 24,25,26,27,28,31, Feb. 1,2 &3
/0
performances~ @$80.00 ea.
Feb. 4,5,11,12,18,19~.25 & 25
-t- I c......-+- J 1~
"Lend Me A Tenor"
450.00
~ 'hoo~
Rehearsals: Nine @ $50.00 ea.
March 7,8,9,10,11,14,15,16 & 17
450.00
Performances: Eight @ $80.00 eac.
March 18, 19, 25, 26, April 8, 9, 15 & 16
640.00
We will post a $200.00 bond for damages. It has proven to be
very inconvient not having a key to the auditorium. We have
had to disturb the police and employees of KCB at odd hours to
gain admission. We would appreciate being issued a key at the
Ma.-athvn
Cvmmunity
Theat.-e
P.O. Box 500124 · Marathon. Florida 33050-0124
. A,UDTTORIUM JiE~r~AL RATE SCHEI~~JLE
. AND REG~JLATIC>NS
City of Key Colon.y :Beach.
p . C> . . Box: 141
Key Colon.y Beach..,. PI 33051
305 - 289-1212
~l."
\ r ~oS.
~~ct-11~1
NOTE: AUDITORIUM MAXIMUM LEGAL CAPACITY IS 300. IT IS THE
RESPONSIBILITY OF THE USER TO LIMIT C~P~CITY.
B1JSINESS MEETINGS
DAILY RATE 8 AM TO 8 PM
HALF DAY 4 - 6 HR. USAGE
HOURLY RATE , CHARGE FOR HOURS EXCEEDING
DAILY & H~LF-DAY RATE
$175.00
$100.00
$ 30.00
CONDO BOARD MEETINGS, COMMISSION ROOM,
KEY COLONY BEACH RESIDENTS
$ ~O.OO
L~THEATRE USE, WEDDING RECEPTIONS, SOCIAL FUNCTIONS AND ANY GATHERING
) . _~ "i WHERE FOOD AND BEVERAGES ARE SERVED:
,...~ '. ....... ~. ~. USH CH~RGE:
So/\.-..,'n...,.lDAILY RATE $175.00
I fil~ HALF-DAY, 4-6 HOURS $100.00
<60~'''~ SET-UPS it REHE~RSALS $ 50.00
MAl
FEE: ~..S\; 1"\7
"'O<O\).
~~
CHARITABLE OR NON-PROFIT ORGANIZATIONS, SUBMITl'ING PROOF OF STATUS,
OR ANY SPECI~L GROUP APPROVED BY THE CITY COMMISSION FOR THE
FOLLOWING RATE SCHEDULE:
DAILY OR HALF-DAY RATE
SET-UPS & REHEARSALS
USE CHARGE:
$100.00
$ 50.00
MAINTENANCE FEE:
$50.00
$25.00
NOTE: IN ADDITION, ALL RENTERS OF CITY FACILITIES ARE RESPONSIBLE
FOR ANY DAMAGE BEYOND NORIQ.L MAINTENANCE FEE STATED.
MAINTENANCE FEE INCLUDES SET-UP IF REQUIRED, CLEAN UP, LIGHTS, ~IR
CONDITIONING, CLEAN-UP OF TOILET FACILITIES, AND J'1INlMUM TRASH
REMOVAL PROPERLY BAGGED.
REGULATIONS:
1. NO SIGNS CAN BE T~PED, NAILED, T~CKED OR SCREWED TO ANY W~LL,
DOORWAY, OR OUTDOORS. THIS INCLUDES OUTSIDE UTILITY POLES.
2 . NO FIXTURES, ADDITION~L STAGING, OR CURTAINS CAN BE SECURED BY
NAILING OR SCREWING. ONLY PORTABLE VERSIONS ARE ACCEPTABLE.
3. NO BUILDING FIXTURES CAN BE REMOVED, ~LTERED OR ADDED TO
WITHOUT ~PPROVAL.
4. AIR CONDITIONING IS AV~ILABLE. PLEASE SHUT OFF UNIT WHEN
LEAVING THE BUILDING. FAILURE TO DO SO WOULD BE AN ~DDITION~L
COST. \-.
5. LIQUOR CANNOT BE SOLD AT ANY TIME.
6. BEER AND WINE CANNOT BE SOLD WITHOUT STATE PERMIT. COPY OF
PERMIT MUST BE GIVEN TO THE CITY CLERIC
8. CERTIFICATES OF INStfR}J{CE ARE TO BE PROVIDED PER CITY CODE SEC.
11-4. COpy OF CERTIFIC~TE MUST BE GIVEN TO THE CITY CI.ERlC
9. WHEN IN THE OPINION OF THE CHIEF OF POLICE AN OFFICER IS
FOR PARXING OR ATTENDANCE CONTROL, THE COST WILL BE
OF THEIR GROUP OF THE CITY'S
RESPONSIBLE PERSON TO CONT~CT:
7~~ ~l- 7'/
P NE NUMBER:
,EVJSf.D ~JID ErrEmvt 7-11-'1.
. 'PI 11 ~~. I ')(!.\
\;-,t 111l1\111P~
MONROE COUNTY, FLORIDA
Rcqucst For Waivcr
of
Insurancc Rcquircmcnts
It is requested Ihallhe insurance requirements. as speeilied in the County's Schedule of Insurance
Requirements. be waived or modilie on the following contract.
Tf'~
Contractor:
Contract for: ~
Address of Contractor: ---;:::? D, ~ (;) ~ ......... ~O 0 / P< i
_4Aflif7Jtu It) -PI-
.336$0
Phone: (=30S) 71~ ~ O?97
Scope of Work: ~e R-Tf'C- ,-- T~cl.d ~f:{'O 16';>
~~r
(Jj~
-
.J
lllA..... c::::..( r{'- \.) c- if ~ -ill
Reason for Waiver:
?-f/r
SIgnature orConlrnclo~ "fJ~ C\.-.< u,0, f!:=-:;;e..r:i/r~~ -
~ ~~
Approvcd Not pprovcd r
0~
} D --. q3
Risk Management
Date
County Administrator appeal:
Approved:
Not Approved:
Date:
Board ofCounly Commissioners appeal:
Approved:
Not Approvcd:
Mccling Dale:
\V AIVER
Cultural Events
CRITERIA FOR WAIVER OF INSURANCE REQUIREMENTS
UNDER SECTION #4
1. Will event utilize county property? Yes No f
2. Will event rent private property? Yes No$-
3. Will food and/or alcohol be sold or served? Yes No~
4. Will Temporary group seating be utilized No~
such as bleachers, grandstands, etc.? Yes
cpt-es -
/0 ,-/9- 93
Date