FY1996 11/21/1995FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the
"BOCC") and the Marathon Community Theater, Inc. hereinafter referred to as
"Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (hereinafter
"TDC"), which has endorsed the recommendation, that certain moneys be allocated for
promotion of an event;
THEREFORE, in consideration of the mutual promises contained herein, the
parties agree as follows:
1. BOCC shall pay to Event Sponsor a sum not to exceed $3,000.00
(three thousand dollars) for promotion and related expenditures, as described in
the event budget, attached hereto as Exhibit A, in producing the Marathon
Community Theatre '95-96 Performances on Oct. 20-21, Nov. 19-20-25-
30, Dec. 1-2-7-8-9, 1995, Jan. 19-20-25-26-27, Feb. 1-2-7-8-9, March 22-
23-28-29-30, April 5-6-12-13,1996. Payment will be made only after submission
by Event Sponsor of invoices and support documentation acceptable to the Finance
Department of the Clerk of the Circuit Court. The advertising and promotion budget for
County funding may be altered as to the individual line items, or components, within
10% of the amount stated for that item or component, without increasing the total dollar
amount and without requiring a written amendment to this agreement.
2. Event Sponsor shall provide promotion and related services as
described in the Sponsor's application for funding, Exhibit B, attached hereto.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended
by BOCC in connection with an event which does not occur as a result of any act or
omission by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless
Monroe County Board of County Commissioners from any and all claims for bodily
injury (including death), personal injury, and property damage (including property
owned by Monroe County) and any other losses, damages, and expenses (including
attorney's fees) which arise out of, in connection with, or by reason of the services
provided, event sponsored, or other activities and funding associated with this
agreement.
1
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing
written notice to Event Sponsor no less than sixty (60) days prior to the event and may
terminate for breach upon providing to Event Sponsor notice at least seven (7) days
prior to the effective date.
7. Event sponsor is an independent contractor and shall disclose any
potential conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe
County Code, Article XXI.
8. Event Sponsor warrants that he/she/it has not employed retained or
otherwise had act on his/its behalf any former COUNTY office or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in
violation of Section 3 of Ordinance No. 10-1990. For breach or violation of the
provision the COUNTY may, at its discretion terminate this contract without liability and
may also, at its discretion, deduct from the contract or purchase price, or otherwise
recover, the full amount of any fee, commission, percentage, gift, or consideration paid
to the former or present COUNTY officer or employee.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed
by its duly authorized representative, the 2/ day of VC, MSC 1995.
(SEAL)
Attest: Danny L. Kolhage, Clerk
G.
Deputy Clerk
(CORPORATE SEAL)
Attest:
Secretary
form and legal
Date:
Board of County Commissioners
of (Monroe County
Mayo hairman
Marathon Community Theater, Inc.
BY
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Date: October 9,1995
John Underwood
Tinsley Advertising
RE TDC Advertising Budget
Our group has been awarded $3,000.00 for advertising. We would like to divide it up as listed
below. If this is satisfactory please forward to TDC.
Public Relations $ 200.00 Stuart Newman
Radio $ 2.70.00 Iu County
$630.00 Out of County
Newspaper/Magazines $910.00 Nami Herald, New Times,
$390 00 Free Press, Keynoter, AdvemserXWatizeo„
Solares Hill, Time Out
Printing $ 600.00 Island Graphs
If you have any questions please call our voice mail box at (305)743-0994 or fax me at
(305)289.0216.
Thank you in advance.
George Lancaster
Preside=
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Maratkon
Commundg, JLate
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Date: October 4,1995
Ginger Sager, Administrative Assistant
Monroe County Tourist Development Council
Dear Ginger:
This it the schedule of programs our group will be using TDC monies for.
Hooray for Hollywood
77te Sloth
Man of LaManclza
771e Hot L Baltimore
October 20, 21
November98, ,' ' 2�25,30
December 1,2,7,8,and 9
January 19,20,25,26,27
February 1,2,7,8, and 9
Sombrero Country Club
Key Colony Beach City Hall
MCr Performing Arts Building
March 22,23,28,29,30 MCr Performing Arts Building
April 5,6,12 and13
Starting time for Hooray for HA"t'ood is 6:00 pm all others are 8:00 PM If you have any questions please call our voice mail box (305) 743-0994, my home 289-2123 or fax
me at 289-0216.
Sincerely,
George Lancaster
President
P.O. Bo:-, 500124 p Mara_hon FL
33050-0012
p (305) 143-0994 FAX 289-0126