10/16/1996
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Greater Marathon Chamber of Commerce (hereinafter referred to as "Event
Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (herinafter "TDC"), which
has endorsed the recommendation, that certain monies be allocated for promotion of an
event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay to Event Sponsor a sum not to exceed($8,043.00) eight
thousand forty three dollars for promotion and related expenditures, as described in the
event budget, attached hereto as Exhibit A, in producing Pirates in Paradise Festival V,
May 3-4, 1997. Payment will be made only after submission by Event Sponsor of invoices
and support documentation acceptable to the Finance Department of the Clerk of the Circuit
Court. The advertising and promotion budget for County funding may be altered as to the
individual line items, or components, within 10% of the amount stated for that item or
component, without increasing the total dollar amount and without requiring a written
amendment to this agreement. Monroe County's performance and obligation to pay under
this agreement is contingent upon an annual appropriation by the BOCC.
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2. Event Sponsor shall provide promotion and related services8s dgscrR5ed O:!
the Sponsor's application for funding, Exhibit B, attached hereto. ;?, (")~: ~ ~
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3. Event Sponsor shall reimburse BOCC for any amount of fUr)d~.~l{pe~d ~J
BOCC in connection with an event which does not occur as a result of anY; ~t~r o~ssi9P
by Event Sponsor. ~.~ ~ ~~ ::3 ~;
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4. Event Sponsor covenants and agrees to indemnify and holcfharrlilessrtJloMoe
County Board of County Commissioners from any and all claims for bodil~injury (i~~uding
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date.
June 20, 1996
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
Board of County Commissioners
of Monroe County
~~f~
Greater Marathon Chamber of Commerce
By
Witness
DATE
June 25, 1996
. To: John UnderNood
Dale: 16119/96 Time: 11 :02:24
Collateral
Ballners, Brochures, Posters, Flyers
$ 2,430.00
Public Relations
500.00
Broadcast Advertising
out of county
in county
1,500.00
500.00
Print Advertising
out of cOlmty
in county
2,500.00
l.Oon.oo
Total $8,-BO.OO
FLORIDA KEYS RENAISSANCE FAIRE XIII
January 18, 19, & 20, 1997
Advertising Budget:
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Exh-, b I'-\- A
EXHIBIT \:>
B. COMMITMENT TO THE EXPANSION OF OFF SEASON TOURISM IN
MONROE COUNTY: (outline goals and objectives and describe fn detail the
proposed event)
This festival is expected to contribute to the local economy by encouraging
out of county visitors, extending the stay of visitors throughout the Keys and
expending locally the production cost of the event. By creating a permenant
date of the first weekend in May, the Festival will help to build a "season"
where visitors will plan their vacations to coincide with the Festival dates.
pirate Festivals have a rich, long history in Florida. Gasparilla Festival
and Billy Bowlegs Festival have been in existance for over 40 years and are
world renown.
Proposed Event Schedule-1997
1.
TREASURE DIVE--incor orated into the 1996 Festival schedule this activity
involves greater participation by dive businesses and a excItIment 0
the event. Fest. coins are seeded in desiqnated area and divers & snorklers
bring recovered coins to the festival for prizes. Dive takes place Fri.-
Sunday with qrand prize drawinq 6 p.m. Sunday at the Festival.
PIRATES SCHOOL & PLUNDER PARTY, Friday, May 2 at Buccaneer Resort. Learn
to walk, talk and act like a pirate. Sunset Deck 6-8p.m., Party in Banquet
Hall 8-11 p.m.
PIRATES INVASION OF OLDE TOWNE MARATHON, Sat., May 3 starting at 8a.m.
at Shuckers Restaurant, travelIng through Boot Key Harbor In a Boat Parade
and landing at Festival site at Noon. Prizes for best decorated boats,
best pirate crews.
2.
3.
4.
PIRATES FESTIVAL & THIEVE'S MARKET, Sat. & Sun, May 3 & 4--10 a.m.till
6:30 p.m. Special Events Field will be transformed into a Pirates stronghold
complete with entertainment, pirate encampments, native crafts, island
food & drinks. There will be a cast of over 100 pirates and 30 stage shows
aallY. reaturea durIng the day Will be stOry~ellers, swurd flyllts, Ydmes,
rides, rat pucking and songs of the sea.
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p.m. till 11p.m. Live music & entertainment
Adds to the excitment of the festival
by having evening venues to continue the days activities.
6.
BATTLE FOR OLDE TOWNE, Sunday, May 4--1p.m.-?, Team competition in games
of sl<:i 11 and stupidi ty. Wi nn~r i R ~rownpd "n~f~nd~rs of 01 d~ 'T'o'tm~"
7.
LANDLUBBERS TRESURE HUNT, T1lurs.May 1 thru Sun. May 4. Clues for treasure
hunt will be printed in Festival souvenir program printed in the Weds.
edition of the Keynoter. Final clue is at the festival site. Need not
be present to win the grand prize drawing on Sunday at 6 p.m.
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CEU APPLICATION - PAGE THREE