FY1989 02/21/1989
11lannp 1.. itolbagt
BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON. FLORIDA 33050
TEL. 1305) 743-9036
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 294-4641
April 10, 1989
BRANCH OFFICE
P.O. BOX 379
PLANTATION KEY, FWRIDA 33070
TEL. (305) 852-9253
Mrs. Sandra Higgs
Administrative Director
Monroe County Tourist Development Council
Post Office Box 866
Key West, FL 33041
c
Dear Mrs. Higgs:
As you are aware, on Februar~ 21, 1989, the Board
of County Commissioners approved the execution of a Tourist
Information Services Agreement by and between Monroe County
and Marathon Chamber of Commerce.
Enclosed are two copies of the subject Agreement,
now fully executed and sealed by all parties. One copy
should be forwarded to the Chamber and the other copy
retained for your own records.
Very truly yours,
Danny L. Kolhage
Clerk of the Circuit Court
and ex officio Clerk for the
Board 0 County Commissioners
Enclosures
cc: County Attorney
County Administrator
Finance Director
File
TOURIST INFORMATION SERVICES AGREEMENT
AGREEMENT,
made as OI the e:1Jd- day OI 4~)'1S-'), between
Commissioners OI Monroe County, Florida, ("Board")
the
Board OI County
and
Marathon Chamber OI Commerce ("Chamber").
In consideration OI the mutual convenants herein contained the
parties hereto agree that:
1. This agreement shall be Iunded exclusively Irom third cent
tourist inIormation service Iunds.
Future adJustments to the Iunding
shall be derived Irom or returned to third cent Iunds.
2. The chamber shall provide personnel to respond to telephone
requests during the hours OI 9:00 a.m. to 5:00 p.m. ,Monday through
Friday,
Iive days per week,
county holidays excepted.
A telephone
answering service shall be provided during unmanned hours.
3. When sUIIicient materials are available, the Chamber shall
respond to all tourist-related requests Ior inIormation within Iive
working days OI the receipt thereoI.
4. In order to ensure that generic materials representative OI
the district are used, the Monroe County Tourist Development Council,
(hereinaIter TDC),
shall review Ior approval all material to be
included in the district IulIillment package.
5. The Board (see paragraph 6) shall pay the Chamber all
reasonable and actual out-oI-pocket costs Ior providing the District
tourist inIormation services as budgeted.
This shall include the
costs OI a designated telephone line or lines, tourist inIormation
mail inquiries,
and related expenses which the Chamber incurs in
perIorming this agreement.
6. The amount agreed upon is Iour thousand nine hundred and
twelve dollars and three cents ($4,912.03) per month payable on the
Iirst OI the month to cover labor and other associated costs in an
amount equal to IiIty-eight thousand nine hundred and IortY-Iour
dollars and thirtY-Iour cents ($58,944.34) annually.
(See Exhibit A).
7. Actual expense reports, based on budgeted percentages as
reflected in Exhibit A attached hereto, shall be submitted quarterly
to the TOC, which shall forward them to the Board. The first, second,
and third quarterly reports shall be submitted no later than 45 days
after the end of the respective quarters, and the fourth quarterly
report no later than 30 days after the end of the quarter.
8. In no event will the amount paid to the Chamber exceed the
contract amount unless this contract is modified to include any
additional amounts. Said contract modifications shall be approved by
TOC and the Board as in the initial contract.
9.
The budget shall be reviewed and may be adJusted annually to
a change in the contracted amount. This adJustment shall
on the first day of each county fiscal year. The review process
be evaluated by the TOC, and all costs involved with rate
reflect
begin
shall
adJustments shall be Justified and documented.
A, which is incorporated herein by reference.
10. If any incidents occur which may adversely affect tourism in
See attached Exhibit
Monroe County or the ability of the Chamber to provide the information
services as agreed upon, the scope of this agreement shall be subJect
to review and adJustment.
11. The term of this agreement shall be from October 1, 1988
to September 30, 1989.
12. Either party may cancel or request renewal of this agreement
upon 60 days' prior written notice to the other.
13. Monroe County shall not be liable for any actions of Chamber
employees.
14. All questions from the Chamber concerning this agreement
shall be directed to the TOC administration.
Attest: DANNY L. KOLHAGE, CLERK
~~;O.~
Clerk
Attest:
'-
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sec~ry 0
BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA
by //%~~wr
Mayor/Chairman
Dated:
C
by
~~
Dated:
~/13/??
/ /
AI'MOV.DM TO~
/),,11/0 LEGAL SUFFlefDIt:'I.
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EXHIBIT A
G.H::ATld~ Ml\Rl\'fHON CIIA.MB~R Of COMMF.:Rl'E, INC.
ITEM
Building Overhead! ~lectric, Water,
Gftrbage, CloC\ning, 1nstJrt1nce, Grounds
Maintenance
l\ccounting
Office Equipment & Supplies
Telephonesr
1-800 ,
743~5417
743-4941
Salariesr
Executive Oirector
Adlninislrative Assis~an~
Tourist Information Speci~list
Payroll TAxes:
Executive Director
Administrative Assistant
Tourist Information S~'E!cialist
Employee Insurance!
Executive Direclor
Anministrative Assistant
Tourist Inform~~ion Specialist
Workers Compo
F.:xecutive Dlrec~or
Administrative Assistant
Touri~t Informatioh Specialist
Postage/Mail 'ulfillmeht
BUDG1:::'r
$ 9,743.89
2,750.00
4,645.00
6,269.90
798.60
425.40
21,580.00
11,700.00
11,700.00
6,776.00
3,614.00
3,614.00
2,134.00
2,134.00
2,134.00
123.00
66.69
66.69
8,336.00
TOTAL SUBMITTED BUDGET FOR T.D.e. RE1MBURSEMENT!
,
35%
50~
35%
100~
90t
50\
35~
50t
100%
35~
50%
100%
-
I'
35'
50%
100%
35%
50%
100\
100\
$_~f3, 9 4 ~~~
REH1DUJ10^t3LE
$ 3,410.12
1,375.00
1,625.75
6,268.80
638.88
212.70
7,553.00
5,850.00
11,700.00
2,372.00
1,837.00
3,(;74.00
747.00
1,061.00
2,134.00
43.05
33.35
66.69
8,336.00