08/20/2003
August 2003
Monroe County, Florida
Emergency Operations Center
(EOC)
Proposed Project:
.. Design/Build Construction of a New Emergency Operations Center, Marathon, Florida"
Prepared by:
Monroe County Office of Emergency Management
490 63rd Street, Suite 150
Marathon, FL. 33050
Phone: (305)289-6018
Fax: (305)289-6333
Pre-Disaster
Mitigation
(PDM)
Project
Grant
Application
District One
500 Whitehead Street, Suite # I 02
Key West, FL 33040
305-292-3440 (Telephone)
305-292-3466 (FAX)
boccdis I@monroecountv-tl.com
r...'.....'_.~
I
OKl!v~Ery ~o~~~2E
(305) 294-4641
BOARD OF COUNTY COMMISSIONERS
Mayor Dixie M. Spehar. District I
Mayor Pro Tern Murray Nelson. District 5
George Neugent. District 2
Charles "Sonny" McCoy. District 3
David P. Rice. District 4
August 29. 2003
State of Florida Department of Community Affairs
Division of Emergency Management
Pre-Disaster Mitigation Program
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
A TTN: Quinton Williams
REFERENCE: FY 2003 Pre-Disaster Mitigation (PDM) Project Grant Application;
Monroe County, Florida Emergency Operations Center (EOC)
Gentlemen:
Please find enclosed one original and four (4) copies of the above referenced application package.
Monroe County is fully committed to establishing a permanent County Wide Emergency Operations Center which will serve to protect the
lives and property of residents and visitors of Monroe County.
We are ready and willing to perform the work necessary to implement the project within the established time frame and complete the
proposed scope of work. We are requesting a funding dollar amount of$3.000,000 towards the completion of the project.
Monroe County is committed to providing the local share of the funding and any additional amounts necessary for successful completion of
the project.
If you should have questions or require additional information, please feel free to contact Tom Cullen at 305-289-6019 or myself.
Very truly yours,
s,)~ }Jj. ~-uJ
DiXIe M. Spehar
Mayor
DMS/jrb
August 2003
Monroe County, Florida
Emergency Operations Center
(EOC)
Proposed Project:
"Design/Build Construction of a New Emergency Operations Center, Marathon, Florida"
Prepared by:
Monroe County Office of Emergency Management
490 63rd Street, Suite 150
Marathon, FL. 33050
Phone: (305)289-6018
Fax: (305)289-6333
Pre-Disaster
Mitigation
(PDM)
Project
Grant
Application
Table of Contents
Letter of Transmittal............. ................... ........................ ............................... .......................... i
Section 1: Narrative for Pre-Disaster Mitigation (PDM) Project Grant Application
Section
Pace No.
Overview ........................................................................................................................... 1 of 8
Project Description . ................. ..... .................... .... ................. .......................... '" ........ ....... 10f 8
Background of Monroe County Emergency Management Operations
and Existing Problems...................................................................................................... 2 of 8
Hazards to be MitigatedlLevel of Protection........................................................................ 2 of 8
Project Location.................... ...................................................... ........ ..... ........................... 2 of 8
Scope of Work, Project Budget/Costs, Project Schedule, and Funding................................ 3 of 8
Benefit/Cost Analysis and Cost Effectiveness .................................................................... 3 of 8
Environmental Review........................ .......................................... .......... ......... .......... ......... 7 of 8
Maintenance Agreement..................................................................................................... 7 of 8
Conclusion ............ .......................... .................................... ....... ........................................ 8 of 8
Section 2: Appendices
Appendix
Page No.
Supplemental Questions for National Ranking and Evaluation.............................................. ..A-1
Joint HMGPIFMA Application......... ......................................... ............................................... .B-1
Existing BOCCIEOC Site Location Maps and Photographs.................................................... C-1
New EOC Project Location Maps, and Photographs .............................................................. 0-1
FEMA FIRM Maps and Infonnation ...... .......... ....................................................... '" ....... ..... ...E-1
New EOC Floor Plan . ................ ..................................................................... ....... .... ........ .... F-1
FEMA Benefit/Cost (SIC) Analysis for HMP, Hurricane Wind Full Data
Module v 5.1 a 3/13/03. ........... ....... ............................................................................ ........... G-1
TAOS Hurricane Software Printout ............ ................................................. ............. ........ ...... H-1
Application Completeness Checklist. ................................... .............. ..................................... .1-1
Letter of Endorsement From County LMS COOrdinator............................................................ J-1
MC Emergency MQTJQgement
Page;
8/27/2003
MCEOCtoc.doc
Table of Contents ........
1 NARRATIVE PDM PROJECT
GRANT APPLICATION
I 2 I SUPPLEMENTAL QUESTIONS [
FOR NR&E
I 3 I JOINT HMPIFMA APPLICATION [
EXISTING BOCC/EOC SITE ..--
4 LOCATION MAPS &
PHOTOGRAPHS
-
5 NEW EOC LOCATION MAPS
AND PHOTOGRAPHS
I 6 I FEMA FIRM MAPS & DATA 0
I 7 I NEW EOC FLOOR PLAN 0
I I FEMA BENEFIT ICOST (B/C) 0
8 ANAL YSIS FOR HMP,
HURRICANE WIND FULL
n,~TA
I 9 I TAOS HURRICANE SOFTWARE 0
PRINTOUT
-
10 APPLICATION COMPLETENESS
CHECKLIST
LETTER OF ENDORSEMENT ..-
11 FROM COUNTY LMS
COORDINATOR
I 12 I 0
A AVERY It READY INDEX'''' INDEXING SYSTEM
Monroe County Florida Emergency Operations Center (EOC)
Narrative for Pre-Disaster Mitigation (PDM) Project Grant Application
Project Name: "Design/Build Construction of a New Emergency Operations Center, Marathon Florida"
Overview
Monroe County does not have a permanent and dedicated Emergency Operations Center (EOC).
Currently, a room in a government building in Marathon Florida, known as the Board of County
Commissioners (BOCC) room, is turned into a makesh~ft temporary EOC when an emergency
situation arises. Converting this BOCC room into an EOC every time an emergency arises is a
time consuming and labor intensive process, often conflicting with other community activities
that simultaneously take place in the room. The EOC setup process results in delays (ranging
from 8 to 24 hours) in responding to Monroe County emergencies. EOCs should be activated as
soon as possible to ensure that rapid decision making can occur. The EOC must be activated
within one hour as required by a Memorandum of Understanding between the County,and State.
The Monroe County office of Emergency Management serves as the central clearinghouse for all
public information in the event of any emergency and as the coordinating center for all disaster
control and response programs ranging from an accident at Turkey Point nuclear power plant to a
tropical storm.
Project Description
The project consists of the design/build of a permanent, complete and usable Emergency Opera-
tions Center (EOC) to serve as a multi-use critical facility housing an emergency response team
comprised of six (6) Monroe County fulltime Emergency Management staff. The proposed facil-
ity to be located at the Marathon Airport will be capable of meeting and withstanding any antici-
pated emergency to a hurricane Category 5 level of protection and located above the flood AE
zone stillwater elevation.
Monroe County Emergency Management provides planning and preparedness for, and coordina-
tion of response activities to events which threaten the health and safety of Monroe County resi-
dents and visitors, and which may damage property and affect the economy within the County.
These events include: hurricanes, tornadoes, terrorist activities, waterspouts, mass immigration,
hazardous materials accidents tanker truck spills that shut down of transportation routes, large
fires, air crashes, civil disorders, a possible accident at the FP&L Turkey Point Nuclear Power
Plant.
Emergency Management works closely with local fire-rescue and law enforcement agencies, five
municipalities as well as state, federal, and private agencies, in all phases of emergency man-
agement; preparedness, response, recovery, and mitigation.
The facility will serve as a permanent and dedicated Command Center equipped to manage all of
Monroe County's response and recovery plans, information, and resources. The new dedicated
Emergency Operations Center will to serve protect the lives and property of residents and visi-
tors of Monroe County.
MC Emergency Management
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8/29/2003
Monroe County Florida Emergency Operations Center (EOC)
Narrative for Pre-Disaster Mitigation (PDM) Project Grant Application
Project Name: "Design/Build Construction of a New Emergency Operations Center, Marathon Florida"
Background of Monroe County Emergency Management Operations and Existing
Problems
The existing makeshift EOC in the BOCC Meeting room on the second floor of the Marathon
Government Center (MGC) located at 2798 Overseas Highway (Gulf Side) has several problems:
. Originally Planned EOC on a Third Floor ofMGC was Never Constructed.
The originally planned EOC was to withstand Category 5 hurricanes and be the third
floor of the new MGC building. The building was constructed using 1988 design codes.
The additional third story had a height exceeding County Ordinances and required a vari-
ance. The variance was never granted and the building was redesigned to remove the
EOC third floor from the construction plans. Since the EOC floor was removed, there
was no longer a need to make the building withstand a Category 5 event. The EOC is in-
tended to be occupied during the Category 5 hurricane.
. The Makeshift EOC in the BOCC Room Requires Setup Causing Delays in Emer-
gency Response. A delay in setting up the EOC room, exceeding one hour, is not consis-
tent with a Memorandum of Understanding between the County and the State requiring
one hour activation time.
. BOCC Room Serves as a Community Meeting Room Which Conflicts with Use as
an EOC. The Emergency Management team was uprooted from their makeshift
BOCC/EOC room at the third week of the Hurricane George disaster, during the recovery
phase, and was forced to move and setup another temporary EOC. It was reported that
County meetings had to be held in the BOCC Room.
. The Second Floor BOCC Room may become Inaccessible due to Flooding. The com-
puter model TAOS indicted that the makeshift EOCIBOOC room would have four feet of
water during a Category 5 event. It is reported that during Hurricane George, the ground
floor was flooded and hindered access to the second floor BOCC/EOC.
. The BOCC Room has no dedicated Emergency Management Equipment or Com-
puters. Emergency Management manuals, computers, reference materials, and commu-
nications/ warning equipment, TV displays, maintenance/spare parts, protective/safety
gear, food and water, medical equipment/supplies, office furnishings/equipment/supplies
must be gathered from various locations around the County and transported to the BOCC
room each time an emergency is declared. Many times computers have not worked upon
their setup in the makeshift EOC. Personnel are often not available to set up the make-
shift EOCIBOCC room.
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Monroe County Florida Emergency Operations Center (EOC)
Narrative for Pre-Disaster Mitigation (PDM) Project Grant Application
Project Name: "Design/Build Construction of a New Emergency Operations Center, Marathon Florida"
Hazards to be Mitigated/Level of Protection
Hazards to be mitigated by the proposed project will be a combination of wind damage and flood
damage. The new EOC structure will provide above the 100 year flood level of protection and
wind protection up to 155 mph winds.
Project Location
The proposed facility will be located at the Marathon Airport with frontage along Federal High-
way US No.1, with airport runway access on the back side of the property, and centrally located
within Monroe County. The advantages of the site include: 1) Site already owned by the County,
2) quick access to aviation assets such as helicopters, C-130 aircraft for evacuations, access for
medical evacuations, 3) site has one of the highest elevations above sea level in Marathon, 4)
centrally located in the County for designated rapid responders arrival at the EOC.
The Flood Insurance rate maps (FIRM), a site location map, a County Map, a USGS topographi-
cal map, various pertinent drawings, data, etc., maps, and site photographs are presented in the
Appendices to the Application.
Scope of Work, Project Budget/Costs, Project Schedule, and Funding Sources
The project consists of the design/build ofa complete and usable dedicated Emergency Opera-
tions Center (EOC) building to serve as a multi-use critical facility housing of an emergency re-
sponse team comprised of six (6) fulltime Monroe County Emergency Management staff and up
to 50 emergency response personnel during the emergency event.
Scope of Work
The EOC Building will be an elevated one-floor structure with approximately 20,000 square feet
of usable interior floor space. The facility will consist oftwo distinct structural elements. The
inner first portion of the floor will be the primary functioning EOC and an outer perimeter which
contains the support areas. The outer portion will consist of support areas such as offices, sleep-
ing quarters, and meeting spaces and will surround the EOC core. The exterior wall system
would have pre-cast concrete and the walls ofthe core primary and support areas ofthe EOC
would be solid grout-filled concrete masonry unit (CMU) construction.
The foundation would be elevated pilings with a cast-in-place floor slab. Site development
would include all building utilities connected to area utilities system, parking areas with asphaltic
concrete paving, concrete sidewalks and landscaping. Also included would be a standby diesel or
propane powered generator, 5000 gallon fuel storage tank, a 10,000 gallon sanitary waste storage
tank, a 10,000 gallon potable water storage tank, a 15,000 gallon fire suppression water storage
tank, interior building fire suppression sprinkler system, filtered air system, and a fiber optics
cable leading to an off site free standing communications tower. The proposed Eoe Layout/Floor
Plan is presented in the Appendices to the Application.
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Monroe County Florida Emergency Operations Center (EOC)
Narrative for Pre-Disaster Mitigation (PDM) Project Grant Application
Project Name: "Design/Build Construction of a New Emergency Operations Center, Marathon Florida"
Additional items to be considered as part of the new EOC Facility will include sleeping accom-
modations, kitchen equipment, food supply area, computers/communications/warning equip-
ment, EOC display equipment, water supply, sanitary facilities, a kennel, media room, personnel
offices, medical equipment/supplies, maintenance equipment, spare parts, special response gear,
clothing or testing/monitoring equipment and janitorial services and supplies.
The project estimated dollar value is $7,051,500 and the estimated project schedule completion
period is 730 days after the Notice-to-Proceed is issued.
Project Budget/Costs
The project budget is as follows:
Item Dimension Ouantitv Cost ver Unit Total Cost
. Site Development, Utilities, Sq Ft 20,000 $250 $5,000,000
& Building Construction
. Furnishings, Kitchen, LS LS 278,500
Sleeping Quarters
. Storage Tanks, Generator, LS LS 700,000
Air filter System, Sprinkler
System, & Peripherals.
. Communications Equipment LS LS 350,000
. Electronics LS LS 40,000
. Telephones LS LS 22,500
. Computers & Software LS LS 225,000
. Network Connections/Wireless LS LS 18,000
. Broadcast Infrastructure LS LS 23.000
TOTAL ESTIMATED CONSTRUCTION COST $6,500,000
Engineering (@ 5.1 %) includes survey & geotechnical $331.500
Permitting $25,000
Construction Inspection (@ 3%) $195.000
Total Engineering and Inspection Services $551,500
TOTAL ESTIMATED PROJECT COST $7,051,500
* Maximum FEMA Share for a PDM Grant Project. Benefit/cost analysis is based on an overall
project cost of$7,051,500.
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Monroe County Florida Emergency Operations Center (EOC)
Narrative for Pre-Disaster Mitigation (PDM) Project Grant Application
Project Name: "Design/Build Construction of a New Emergency Operations Center, Marathon Florida"
Project Schedule and Funding Sources
. Project Schedule... The major milestones in this project are as follows:
Milestone Number of Days to Complete
Preliminary Engineering and Survey 60
Engineering! Architectural Design 180
Permitting 50
Bidding of Design/Build Construction Project 50
Construction 360
Demobilization and Project Completion Approval 30
Total Days 730
. Funding Sources... Monroe County will develop the local share ofthe funding.
. Alternative Actions...
No Action
No action will result in the continued problems outlined in the paragraph above.
Other Feasible Alternative 1) Retrofit the existing MGC/EOC to meet Category 5
2003 Florida Building Code & Applicable Standards. Problem: MGC Building already
constructed to 1988 Standard Building Code; 2) Rent commercial property to house an
EOC facility. Problem: There are no Category 5 suitable commercial properties in Mon-
roe County to rent.
Benefit/Cost Analysis and Cost Effectiveness
The following discussion items pertain the Benefit/Cost (B/C) Module Attachment and present
assumptions and data input used in the Module. (Reference: FEMA Guidance Document, "What
is a Benefit Draft Guidance" 2003.)
Physical Damages
Physical damage estimates for EOCs and emergency shelters are generally similar to those for
ordinary buildings. If the EOC or shelter is designed to higher than normal building code stan-
dards, then professional judgment must be used to make appropriate estimates of damages, be-
fore and after mitigation. Contents damage estimates for EOCs are also generally similar to those
for ordinary buildings. For the proposed EOC, the extra value of communications and other
EOC equipment has been considered in the analysis of damages.
Loss of Function Impacts
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Monroe County Florida Emergency Operations Center (EOC)
Narrative for Pre-Disaster Mitigation (PDM) Project Grant Application
Project Name: "Design/Build Construction of a New Emergency Operations Center, Marathon Florida"
In principle, the public services provided by EOCs are subject to being displaced to temporary
quarters due to disaster damages, just like any other public service. In practice, however, the op-
eration ofEOCs is typically only for short periods of time immediately before, during, or after
disaster events. Furthermore, because of the specialized, temporary function ofEOCs, displace-
ment to temporary quarters may not be physical possible, during the brief periods that the EOC
would normally operate in a single disaster event.
Loss of Public Services
. Functional Downtime... Functional downtime estimates for the EOC are different from
those for ordinary buildings because EOCs and are typically used only for short periods of
time before, during and/or after disaster events. Functional downtimes for EOCs and shelters
cannot be longer than the typical duration of use. The functional downtime used in the B/C
considers the 8 to 24 hour lag period before the EOC can be activated and a seven (7) day pe-
riod of displacement similar to that which occurred during Hurricane George.
. Value of Services... As with any public building, the base value of the service provided by
an EOC is estimated from the daily cost of providing the service. However, unlike other
public services, EOCs are used only for brief periods of time before, during or after disaster
events. For ordinary public buildings, the daily cost of service is estimated by dividing the
annual operating budget of a facility by 365 days per year.
"For EOCs the daily cost of service is estimated by dividing the annual operating
budget by the typical or average number of days of use per year." (Ref Page 5-5 of FEMA
"What is a Benefit Draft Guidance ".)
For Monroe County, the Office of Emergency Management has an annual operating budget
(i.e. cost) of$517,444 per year and is activated an average of two to three weeks or 14 to 21
days per year, based on historical data. Therefore, the average daily cost of service is $36,960
per day (when used) for any 14 day period. In this case, the average value of the EOC ser-
vices is estimated at $36,960 per day. As with any public services, the annual operating
budget for an EOC includes annual costs for equipment, supplies, utilities, administrative and
training costs and other operating costs, as well as the salary and benefit-costs of personnel
when the EOC is activated. EM staff provides services 365 days per year, analogous to frre-
men who are on standby most of the time, waiting for the fire. The B/C module was adjusted
to reflect a 14 day EOC activation by applying a multiplier to the 365 day per year formula.
. Continuity Premium... The Monroe County EOC is the single most critical facility for the
County in response and recovery from natural and man-made disasters. Monroe County has
experienced several emergency response events in the last ten years including six (6) Presi-
dential Disaster Declarations [Hurricanes Andrew (1992), Gordon (1994), Opal (1995),
Irene (1999) and Georges (1998), and the Winter Storm of 1993]. Additionally, there were 3
Declarations made by the Governor of the State of Florida, a 2001 Wildfrre along 18-mile
Stretch US Highway No.1, several Tanker Truck rollovers which closed the only roadway
into or out of the Keys for up to 12 hours. One of these occurred as Hurricane Debby was ap-
MC Emergency Management
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Monroe County Florida Emergency Operations Center (EOC)
Narrative for Pre-Disaster Mitigation (PDM) Project Grant Application
Project Name: "Design/Build Construction of a New Emergency Operations Center, Marathon Florida"
pro aching. The County has also experienced several Tornado events. Because of our prox-
imity to Cuba, we are extremely vulnerable to mass migrations from that Island Nation and
others in the Caribbean. The Mariel Boatlift deposited 120,000 migrants in South Florida, a
significant percentage arriving in the Keys. Since then, thousands more have arrived, usually
in small numbers each day, but there have been two involving over 1000. Monroe County
remains highly vulnerable to a wide variety of natural disasters. In addition, the County is
also vulnerable to two major man-made disasters. Part of Monroe County is located within
the 10 mile Emergency Planning Zone (EPZ) of the Turkey Point Nuclear Power Plant.
Monroe County would be directly affected in the event of any problem associated with this
facility. The EOC would respond in conjunction with the Key Largo Fire Station Response
Team. Secondly, Monroe County has one major highway linking the Florida Keys to the
mainland. The County has experienced ongoing, sometimes weekly, transportation-related
hazardous material or gasoline tanker truck spills, and is therefore vulnerable to man-made
hazards from accidents along the Highway.
An EOC does not, by itself, directly reduce damages, losses, or casualties in a disaster.
Rather, by coordinating response efforts, an EOC makes a community's disaster response
more efficient and thus is beneficial to the community. Indirectly, an EOC may reduce dam-
ages by targeting and implementing preventative measures more efficiently or reduce casual-
ties by focusing search and rescue operations more efficiently.
Clearly, the continuous and uninterrupted operation and use ofa permanent EOC is vital to
the safety and welfare of the citizens of Monroe County. For these reasons, a post-disaster
continuity premium often (10) times the ordinary, daily cost to provide emergency opera-
tions services from this facility per day was included in the benefit/cost (B/C) analysis.
Casualties
". . . Counting the benefits of avoided casualties may be a substantial fraction of total benefits and
thus they should always be counted. Benefits of avoided casualties may also be important for
hurricane and tornado mitigation projects because EOCs are intended to be occupied during dis-
aster events." (Ref: Page 5-3 FEMA "What is a Benefit Draft Guidance.) The 2001 FEMA
value of$2,710,000 per person's death is used in the B/C Module computation. (Ref: Page 5-8
Table 5.8 FEMA What is a Benefit Draft Guidance.")
During a hurricane, it is intended that the Marathon Government Center (MGC) BOCCfEOC will
be occupied by up to fifty (50) persons during a Category 5 hurricane. Considering that the
MGC reinforced masonry building constructed in 1992 was designed in accordance with the Re-
quirements of the Standard Building Code of 1988 and not the Florida Building Code of2003,
there is some uncertainty whether the building can withstand Category 4 or 5 hurricanes. It is
reasonable, considering that the MGC/EOC Building was designed to comply with the 1988 SBC
Code not the 2003 FBC, that the building has experienced settlement, that cracks have appeared
in the exterior reinforced block walls and stucco finish on all sides ofthe building, that at least
one casualty out of 50 occupants could occur during a Category 5 hurricane.
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Monroe County Florida Emergency Operations Center (EOC)
Narrative for Pre-Disaster Mitigation (PDM) Project Grant Application
Project Name: "Design/Build Construction of a New Emergency Operations Center, Marathon Florida"
Environmental Review
National Environmental Policy Act (NEPA) Documents
The Project will comply with NEP A and associated Federal, State and local statutes. Contact
with the appropriate agencies as outlined in the PDM Grant Application Environmental Review
Section will be initiated by letter.
Maintenance Agreement
Monroe County will be responsible for the routine maintenance ofthe new EOC facility as speci-
fied in the Maintenance Agreement Section ofthe Application.
Conclusion
Upon completion of the Hurricane Wind Full Data Module B/C analysis for the proposed mitiga-
tion project, without considerations of casualties, a benefit/cost ratio of 0.8 was computed, using
a $7,051,500 mitigation project cost, a 50-year project useful life for a public structure, and a 7%
discount rate. When factoring in the possibility of at least one (1) casualty, the benefit/cost
analysis results in the following:
SUMMARY OF BENEFITS AND COSTS WITHOUT CASUALTIES AVOIDED
$5,342,431
$7,051,500
($1,109,069)
0.8
PRO.lECT BENEFITS
PROJECT COSTS
BENEt=ITS MINUS COSTS
BENEFIT-COST RATIO WITHOUT CASUALTIES AVOIDED
SUMMARY OF BENEFITS ANO COSTS WITH CASUALTIES AVOIDED
DEATHS AVOIDED
PROJECT BENEFITS (2001 FEMA VALUE OF $2,710,000 PER PERSON')
ONE (1)
$2,710,000
PRO.lECT BENEFITS WITHOUT CASUALTIES AVOIDED
PROJECT BENEFITS WITH CASUALTIES AVOIDED
PRO.lECT COSTS
BENEFITS MINUS COSTS
BeNEFIT-COST RATIO WITH CASUALTIES AVOIDED
$5,342,431
$2,710,000
$7,051,500
$1,000,931
1.14
Based on this result, the project is a cost effective hazard mitigation measure and would solve the
problems of conflict of use of the BOCC room, delayed activation times, and provide protection
ofEOC personnel occupying the new EOC during Category 4 or 5 hurricanes.
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ATTACHMENT ONE
Attachment II: Supplemental Questions for National Ranking and Evaluation
Pre Disaster Mitigation Program FY 2003
Supplemental Questions
for National Ranking and Evaluation
A National Ranking and Evaluation process will be completed for all mitigation projects
and planning activities proposed under FEMA's Pre-Disaster Mitigation (PDM)
competitive grant program. The information needed to rank and evaluate activities is
provided below in the form of Supplemental Questions. Applicants and/or Sub-
applicants must provide responses to the Supplemental Questions and supporting
documentation for each mitigation project and planning activity submitted. FEMA will
use this information during the National Ranking and Evaluation of applications.
Applications without complete responses to the Supplemental Questions and supporting
documentation for each activity submitted by the application deadline will not be
considered for PDM competitive grants_
Note that the questions are divided into three sections: Supplemental Questions for all
activities, Supplemental questions for mitigation pl~ng activities, and Supplemental
Questions for Projects. This reflects what is requested in the Evaluation section ofthe
electronic grant application in FEMA's electronic grants (e-Grants) system. If Applicants
or Sub-applicants have problems understanding these questions or need assistance, they
should consult their FEMA Regional Office.
SUPPLEMENTAL QUESTIONS FOR ALL ACTIVITIES
Please provide responses to the following supplemental questions for both mitigation
planning activities and mitigation projects:
. If applying for multiple mitigation activities, how do these activities relate (e.g.,
mitigation project as demonstration for public education; two different
mitigation activities for the same structure; feasibili!)- study and related
mitigation project; risk assessment to serve as basis for a mitigation plan)?
JJ/^
. Is your community participating in the Communi!)' Rating System (CRS)? If
yes, wbat is your CRS rating?
R------- ------'1(17-,""
EEEREr"CE:
-.;j;u.~"--",,,,:.! .."
The National Flood Insurance Program's (l\'FIP) Community Rating System (CRS) was
implemented in 1990 as a program for recognizing and encouraging community
floodplain management activities that exceed the minimum NFIP standards. The
National Flood Insurance Reform Act of 1994 codified the Community Rating System in
No
Attachment II - Page 1
Attachment II: Supplemental Questions for National Ranking and Evaluation
Pre Disaster Mitigation Program FY 2003
the N""FIP. Under the CRS, flood insurance premium rates are adjusted to reflect the
reduced flood risk resulting from community activities that meet the three goals of the
CRS: (1) reduce flood losses; (2) facilitate accurate insurance rating; and (3) promote the
awareness of flood insurance. There are ten CRS classes: class 1 requires the most credit
points and gives the largest premium reduction; class 10 receives no premium reduction.
For more information, please visit the FEM..A.. website:
http://www .fema. gov /nfip/crs.shtm.
. Is your community a Cooperating Technical Partner (CTP)?
"F~-EF1=-~EffCE.:
F:EMAde~~loped the Cooperating Technical Partners (CTP) Program to increase local
involvement in, and o\vnership of, the flood mapping process. As technologies have
improved, many State agencies, regional agencies, and local communities have become
technologically sophisticated and have invested significant resources in flood hazard
identification. Additional information on FEMA's Cooperating Technical Partner
initiative can be found at \v\vv/.fema.gov/mitltsd/ctp main.htm
. Is your community a Firewise Community? If yes, please provide your Firewise
Community number.
REJ=ERENCE:
Firev,;iseC;~unitiesIUSA is a project of the National WildlandJUrban Interface Fire
Program. It provides citizens with the knowledge necessary to maintain an acceptable
level of fire readiness, while ensuring firefighters that they can use equipment more
efficiently during a wildland fire emergency. The program draws on a community's spirit,
its resolve, and its willingness to take responsibility for its ignition potential. Information
on the Firewise Community initiative and recognized Firewise communities can be found
at v,'ww.firewise.ondusal
. Has your community adopted building codes consistent with the International
Codes?
REJt"ER'E]\JeEi
The International Code Council (ICC) was established in 1994 as a nonprofit
organization dedicated to developing a single set of comprehensive and coordinated
national model construction codes. The United States has the highest standard of
building safety in the world. This track record of success was created by the members of
the ICe. The ICC family of codes is comprehensive, coordinated and up-to-date-
making them the most functional set of codes governing building construction. The ICC
is the only organization to develop a single set of codes to unify the entire U.S. building
Attachment II ,. Page 2
Attachment II: Supplemental Questions for National Ranking and Evaluation
Pre Disaster Mitigation Program FY 2003
regulatory system. Additional information on International codes and those that have
adopted them can be found at http://v.rv/w-iccsafe.ondaboutiindex.htm
~
. Has your community adopted the National Fire Protection Association ~P A)
5000 Code?
REEEREN'CE:
NFP A56061s~the first building code developed through an American National Standards
Institute (ANSI)-accredited process. NFP A 5000 is an integral part of the
Comprehensive Consensus Codes set, the only full set of integrated consensus-based
safety codes and standards, developed by N"FP A and its partners, the International
Association of Plumbing and Mechanical Officials (lAPMO), the American Society of
Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), and the Western Fire
Chiefs Association (WFCA). Information on NFP A 5000 Code can be found at
W\"'"w .nfpa. orgl catalo glhome/OnlineAccessl Access) 0001 Access5 000. asp
. Have your community's building codes been assessed on the Building Code
Effectiveness Grading Schedule (BCEGS)? If yes, what is your BCEGS rating?
Rb"FERENCE
Th~B~ild.ing Code Effectiveness Grading Schedule (BCEGS) assesses the building codes
in effect in a particular community and how the community enforces its building codes,
with special emphasis on mitigation of losses from natural hazards. The BCEGS
program assigns each municipality a BCEGS grade of 1 (exemplary commitment to
building-code enforcement) to 10. More information on BCEGS can be found at
W\VW .isomi ti gati on. comlbcegs l.html
. Does your community have a current FEMA-approved local multi-hazard
mitigation plan? If yes, please provide the name of plan, type of plan (i.e., Local
Multi-hazard :Mitigation Plan, Tribal Local Multi-hazard Mitigation Plan), and
date approved by FEMA.
. Does the Stateffribe in which your community is located have a current FEMA-
approved mitigation plan? If yes, please provide the name of plan, plan type
(i.e., Enhanced State Multi-hazard Mitigation Plan, Enhanced Tribal Multi-
hazard Mitigation Plan, Standard State Multi-hazard Mitigation Plan, Standard
Tribal Multi-hazard Mitigation Plan, or State Plan - Pre-DMA 2000), and date
approved by FEl\IA.
Anachment II - Page 3
Attachment II: Supplemental Questions for National Ranking and Evaluation
Pre Disaster Mitigation Program FY 2003
. Describe the desired outcome and methodology of the mitigation activity in
terms of mitigation objectives to be achieved. Si Mf (y fV{.. +t-. ~s;rc..~ ~ho-w-e.
,~ ~ ~ " e 0... p ~r ~ CA. II oLO'\,..L- I d ~ J.; c..o...l.cJ ~ 14J..c. t- ~ ~ t ; 0 f o-o..{"; CH.S Ge..~"\'.~..r
iCJ tknt)w M.... r,,(. COOIC..Ly gc \/U ~ ~1- i. ~e..k s::v (~t {( ;-h ~s~..F P f-o-tt:c. +.'":5
. Describe performance expectatIons and timeline for interim milestones and ,t'~; J.~1-s.
overall completion of mitigation activity. 1" e w f3. (!) c... C e') HI ? /-e r-e if
111 +'VO Y€4r..5
. Describe the staff and resources needed to implement this mitigation activity and'
applicant's ability to provide these resources. C / I -f-
~""y(/€- Co",,, ry /;1f-el1/s 7tJ IvllY Il'Ifpl.el#1el1 /
-I-IJ IS rn l1-t/-tf/~ ~ 5 (',,/ ~",e""lel1cy }f1f4lt(~_~IsI"e:d',clrfJS()iJre
. Describe how this mitigation activity will incorporate State, Tribal, private, or
local community involvement tQ enhance its o.utcom! through p'artnership.
r"'1::/, <- l~hr"'~f/~11 &WI d /11 vo/veH/eHfrs UI1'/erW4A1/
t/~ 11'11 /He dr a.- r(; So LJ Y'ce.s ~ n d "'~.erl"'?.s /
. Describe how your community uses incentives to encourage mitigation (e.g., tax
credits, building codes, waiver of building permit fee, FEMA-approved
mitigation plan in place).
. Describe any outreach activities that are planned relative to this mitigation
activity (e.g., signs, press releases, success stories, developing package to share
with other communities, losses avoided analysis). /
tJ t/rV-e ac h t::f ef, V, -h ~.5 I '1 ~ / l/d (:., ra c/, ~J ?~~S5 re /ei/l"S e.f
h~'fI5.p1'A. p~/ I/) nl"m~r(fP'L ptf(cf'e"f:S
. Describe'hovl this mitigation activity is creative/innovative.
,'^~, f,..o~c.f:;+- .,s c.t""~a....-\-.,ve. 611.{Y '" +-~ ~e,./fJi.~ +t-..~ ~r~e GoUIC.Y
h. (;l..!> MAl ~r- ~cl 0... P Lt 14IlC/..t\.c..IC.1- Ii" ~/' !\ e,(I. c y Opu-C/..~: ()1o.S' Ce.."" ~
. Describe how this mitigation activity will serve as 11 model for other communities
(e.g., Do you intend to mentor other communities, tribes or States? Do you
intend to prepare a description of the process followed in this activity so that
others may learn from the example?).
..L.",k...J ;.{.. Mo..'( 1o.c... N\.cl-(.. ~ (,..c,eJ t-o-k ~ >~f M.~I-~
C.OV^'r ,^k...a.> ~ (: t) t(t)c.V +-ke ~.f.c.k c.v ;J< ~de.l ~ 6 t.{ aJ.
.l.iM. !ot cO....fI.+-..es ;'" Flo,..~Jo.. +ko.. Je:;> '-'0...\1<' f~r-tcA.(A..#4..e..c.+
E M-V"J "^ Co Y 0 pv-o.1-: 0"II.s Le.f4..~'
Attachment II .. Page 4
Attachment II: Supplemental Questions for ~ational Ranking and Evaluation
Pre Disaster Mitigation Program FY 2003
SUPPLEMENTAL QUESTIONS FOR MITIGATION PLANNING ACTIVITIES
Please provide responses to the following additional questions (along with the
supplemental questions for "all activities" above) for competitive mitigation planning
activities only:
. Please provide an assessment of the frequency (Very LowlLow!l\ledium/High)
and severi~' (Minor, Serious, Extensive, Catastrophic) of an event in the
applicant's area for each of the following hazards: coastal storms, earthquake,
fire, flood, freezing, hurricane, mud/landslide, severe ice storms, sever~ storms,
snow, tornado, tsunami, typhoon, volcano, and windstorm (see table below).
Please provide documentation that provides justification for your risk
assessment.
Risk Assessment by Hazard
Hazard Frequency /' Severity
Coastal Storms Very Low Low Medium Hign Minor Serious Extensive Catastrophic
Earthquake Very Low Low/ Medium High Minor Serious Extensive Catastrophic
Fire Very Low Low Medium Highi' Minor Serious Extensive Catastrophic
Flood Very Low Lov.' Medium High Minor Serious Extensive Catastrophic
Freezing Very Low Low,;' Medium High Minor Serious Extensive Catastrophic
Hurricane Very Low Low Medium HiglV Minor Serious Extensive Catastrophic
MudlLandslide Very Low Low v' Medium High Minor Serious Extensive Catastrophic
,
Severe Ice Storms Very Low..! Low~ Medium High Minor Serious Extensive Catastrophic
Severe Storms Very Low Low Medium HigV Minor Serious Extensive Catastrophic
Snow Very Low Lov.v Medium High Minor Serious Extensive Catastrophic
Tornado Very Low Low Medium High/' Minor Serious Extensive Catastrophic
Tsunami Very Low Low vi Medium High Minor Serious Extensive Catastrophic
Typhoon I L,'{I, ,1 Very Lov.' [,rLow Medium High/' Minor Serious Extensive Catastrophic
Volcano Very Low.! Low Medium High Minor Serious Extensive Catastrophic
Windstorm Very Low Low Medium High r Minor Serious Extensive Catastrophic
~ ~--~__'- ._-""i:fI'......,
REF-EREJ~CE
.. ., ',' ._.' . .' Co "
Criteria for frequency categorization:
· Very low frequency: events that occur less frequently than once in 1,000 years (<10-
3/yr);
· Low frequency: events that occur from once in 100 years to once in 1,000 years (10-
2 to 10-3/yr);
· Medium frequency: events that occur from once inl 0 years to once in 100 years (10-
1 to 10-2/yr); and
· High frequency: events that occur more frequently than once in 10 years (>10-1/yr).
Attachment II - Page 5
Attachment II: Supplemental Questions for National Ranking and Evaluation
Pre Disaster Mitigation Program FY 2003
Criteria for severity categorization might include an examination of the potential for
fatalities, injuries, property damage, business interruption, and environmental and
economic impacts, rated in categories ranging from minor to catastrophic.
A State Hazard Mitigation Officer is a good source for information about hazards in your
State. In addition, FEMA has some resources that may be helpful to you:
. "Understanding Your Risks - Identifying Hazards and Estimating Losses" (FEMA
386-2), provides step-by-step guidance on how to accomplish a risk assessment,
which is the first phase of the planning process. This document is available online at
'www.fema.gov/frmalplanning toc3.shtm.
. FEMA's "Multi Hazard Identification and Risk Assessment" document is also
available online: www.fema.gov/mitltsdldlmhira.htm.
. Information on HAZUS, a natural hazard loss estimation methodology developed by
FEMA in partnership with the National Institute of Building Sciences can be found at
www.fema.govlhazus/index.shtm.
. FEMA and ESRI have formed a National Partnership in part aimed at providing
multi-hazard maps and information. You may create an online hazard map at
VlWW. esri.comlhazards/.
. The US Geological Survey website has information on a National Seismic Hazard
Mapping Project: http://geohazards.cr.usgs.~ov/eq/, which is useful for earthquake
hazard information.
. Describe how this mitigation activity supports the National Priority (i.e.,
addresses repetitive flood loss properties).
~Iia.~n.~:
The primary objective of the Repetitive Loss Properties Strategy is to eliminate or reduce
the damage to property and the disruption of life caused by repeated flooding of the same
properties. A specific target group of repetitive loss properties includes every NFIP-
insured property that, since 1978 and regardless of any change(s) of ownership during
that period, has experienced:
a) Four or more paid flood losses; or
b) Two paid flood losses within a 1 O-year period that equal or exceed the current
value of the insured property; or
c) Three or more paid losses that equal or exceed the current value of the insured
property.
Additional information on repetitive loss properties can be found at
v:ww .fema. gov Infip/replps.shtm.
Attachment II - Page 6
Attachment II: Supplemental Questions for National Ranking and Evaluation
Pre Disaster Mitigation Program FY 2003
SUPPLEMENTAL QUESTIONS FOR MITIGATION PROJECTS
Please provide responses to the following additional questions (along with the
supplemental questions for "all activities" above) for competitive mitigation projects
only:
. "That is the net present value of project benefits (A)? What is the total project
cost estimate (B)? The benefit cost ratio for the entire project will be calculated
by dividing the net present value of project benefits (A) by the total project cost
estimate (B). A narrative description of the methodology utilized in the analysis,
including any assumptions made when conducting the Benefit-Cost Analysis
must be provided. The narrative statement should also include any
documentation of hazard and damage data utilized, and copies of summary
reports from the Benefit-Cost Analysis software utilized.
REFE"RENCE:
'. . -., . . " . ~, . ,. -' . -,
A Benefit-Cost Analysis is a quantitative procedure that assesses the desirability of a
hazard mitigation project by taking a long-term view of avoided future damages to
insurable structures as compared to the cost of a project. The outcome of the analysis is a
benefit-cost ratio, which demonstrates whether the net present value of benefits exceeds
the net present value of costs.
A Benefit Cost Analysis is required for all mitigation projects, and mitigation projects
with a benefit cost ratio less than 1.0 will not be considered for the PDM competitive
grant program. Mitigation projects with higher benefit cost ratios will be more
competitive.
. Please provide the percent of the population benefiting from this mitigation
activity.
10070
REEEREN€E:
2 .>o"',~,_, '.;to . .,'" ,.. -" '''_
The percent ofthe population benefiting is calculated by dividing the number of
individuals directly benefiting from the proposed mitigation activity by the total
population ofthe community(s) the project affects.
. What is the primary hazard to be mitigated? Please select from the following
primary hazards: Coastal storms; Earthquake; 'Vindstorms; Fire; Flood;
Freezing; Hurricane; Mudllandslide; Severe ice storms; Severe Storms; Snow;
Tornado; Tsunami; Typhoon; or Volcano.
H 1Ir- r; (..ex.. ~
Attachment II - Page 7
Attachment II: Supplemental Questions for National Ranking and Evaluation
Pre Disaster Mitigation Program FY 2003
. Please list of any other hazards to be mitigated.
Ro-j;o\.~ic",\ fll/'-U~~"'tf c.t!ll..skt ~+-~....~
l(:nD"',SM '
. Does this mitigation activity protect a critical facility? If yes, please provide the
type of critical facilities to be protected (i.e., Hazardous Materials Facilities,
Emergency Operation Centers, Power Facilities, Water Facilities, Sewer and
wastewater treatment Facilities, Communications Facilities, Emergency Medical
Care Facilities, Fire Protection, and Emergency Facilities). ,
__,_______~-- 'foeS - 4-\...:5 o...d.;":+y w.;\\ tl,\\ow t.c:>,.s+-r-ut..f-1Cffl, oF a..,.,.. 'E""~-f..rj""(Y
~J?FERENpE: Opv-oJ-:~...> t.e",W J=.c.>("" f'A.r:rl\l-o-(. c.~(.),,-~
Critical facilities are:
. Facilities that produce, use or store highly volatile, flammable, explosive, toxic or
water-reactive materials;
. Emergency Operation Centers, data storage centers which contain records or services
that may become lost or inoperative;
. Power-Facilities for generation, transmission and distribution of electric power;
. Water (including water provided by an irrigation drganization or facility)-Facilities
for the treatment, transmission and distribution of water by a water company
supplying municipal water. In addition, water provided by an irrigation company for
potable, fire protection or electricity generation purposes;
. Sewer and wastewater treatment-Facilities for collection, transmission and
treatment of wastewater;
. Communications-Facilities for transmission, switching and distribution of telephone
traffi c;
. Emergency Medical Care-Facilities which provide direct patient care to include
hospitals, clinics, outpatient services, nursing homes, and housing for the elderly,
which are likely to contain occupants who may not be sufficiently mobile to avoid the
loss of life or injury; and,
. fire ProtectioI11Emergency-Fire and rescue companies including buildings and
vehicles essential to providing emergency services, police, and ambulance companies.
. Describe how this mitigation activity supports the National Priority (i.e.,
reducing repetitive flood loss properties); complies with Federal laws and
Executive Orders (e.g., National Environmental Policy Act, National Historic
Preservation Act, Endangered Species Act, Clean Water Act, Executive Order
11988, Floodplain Management, Executive Order 11990, Protection Of
Wetlands, Executive Order 12699, Seismic Safety of Federal and Federally
Assisted or Regulated New Building Construction); and is complementary to
other relevant Federal programs (e.g., American Heritage Rivers Initiative; SBA
Mitigation Loan Program; EP A Watershed Initiative, US Fish and Wildlife
Senrices Fish Passage Program).
Attachment II - Page 8
.
Attachment II: Supplemental Questions for National Ranking and Evaluation
Pre Disaster Mitigation Program FY 2003
REJ;EREN€E:
i~fo^~~tio~onrepetitive loss properties can be found at www.fema.gov/nfip/replps.shtm
See Attachment V. EnvironmentallHistoric Preservation Established Questions for
background on the Federal laws and Executive Orders. Additional information can be
found at the following websites:
. National Environmental Policy Act: www.fema.gov/ehp/nepa.shtm
. National Historic Preservation Act: www.fema.gov/ehp/nhpa.shtm
. Endangered Species Act: www.fema.gov/ehp/esa.shtm
. Clean Water Act: www.fema.gov/ehp/cwa.shtm
. Executive Order 11988, Floodplain Management:
www.fema.gov/library/e011988.shtm
. Executive Order 11990, Protection Of Wetlands:
www.fema.gov/library/e011990.shtm
. Executive Order 12699, Seismic Safety of Federal and Federally Assisted or
Regulated New Building Construction:
http://envirotext.eh.doe.gov/dataJeoslbush/19900105a.html
Information can be found at the following websites for other Federal programs:
. American Heritage Rivers Initiative: www.epa.gov/rivers/
. SBA Mitigation Loan Program: www.fema.gov/fimalplanning sba loan.shtm
. EPA Watershed Initiative: www.epa.gov/owow/watershed/initiative/
. US Fish and Wildlife Service Fish Passage Program:
http://fisheries.fws.gov IFWSMAlfishpass.htm
. Describe how this mitigation activity offers long-term financial and social
benefits.
Attachment II - Page 9
STATE OF FLORIDA - JOINT HAZARD MITIGA liON GRANT PROGRAM &
FLOOD MITlGA liON ASSISTANCE APPLlCA liON
APPLICANT: M () N R () E C eJU NT 1; F L() I< I f)A
PROJECT LOCATION: IV 4 RAT 1-1 ON,. F L 0 I< J D,4
Oes/1n jeudd Construe tit;'f7 0 f' a...tY'ew
PROJECT TITLE (DESCRIPTIVE): E h? ~ r J PIJ cy O?P n:t. /1 "17~ CPIII-()~ j'tu.fhdh FI
ESTIMATED PROJECT COST (TOTAL): ~ 7 () 515 00
.J# I
o Standard HMGP or
o HMGP 5% Initiative
OFMA
o Other
THIS SECTION FOR STATE USE ONLY
FEMA-_ -OR-FL__
Project Type(s):
D AcqulsltlonlDemolitlon
D Acquisition/Relocation
o Elevation
D Drainage
D Wind Retrofit
o Tornado
o Seismic Retrofit
o Other
Community NFIP Status:
o Participating Community
lOt:
o CRS Participant
D In Good Standing
o Sanctioned
o Floodplaln/Floodway
o Substantial Improvement
Initial Submission or
LJ Resubmlssion
o Completeness Checklist
o State;lOg Plan & Local Plan
o Eligible Applicant
o Eligibility Review
State Application 10:
Reviewer Phone:
Date Application Received:
Reviewer Fax:
State Reviewer:
Reviewer Emall:
This application is for all Federal Emergency Management Agency (FEMA Region IV) Hazard Mitigation Grant Program (HMGP)
and Flood Mitigation Assistance (FMA) proposals. Please complete ALL sectioDS and provide the documents requested. If you
require technical assistance with this application, please contact your State Emergency Management Division at (850) 912-5269.
1
Attach any continuations or additional items to this page
STATE OF FLORIDA - JOINT HAZARD MITIGATION GRANT PROGRAM &
FLOOD MITIGATION ASSISTANCE APPLICATION
A. To Fill Out This Application: Complete All Sections That Correspond With The Type Of Proposed Project
General Application Sections: pp. 2-11: All Applicants must complete these sections
Maintenance Agreement: p. 12: All applications involving public property, public ownership, or management of property
Acquisition Worksheet: pp,14-16: Acquisition Projects only - one worksheet per structure
Elevation Worksheet: pp.17-22: Elevation Projects only - one worksheet per structure
Drainage Worksheet: p. 23: Drainage Projects only (camp/eM one application per project)
Wind Retrofit Worksheet: pp. 24-26: Wind Retrofit Projects (HMGP onfy) one worksheet per structure
Shelter Retroftt Worksheet: pp. 27-28: Shelter Retrofit Projects (HMGP only) one worksheet er structure
Attachment A: FEMA Form 90-49 (Request for Public Assistance): All Applicants must complete. if applicable,
Attachment B: HMGP/FMA Application Completeness Checklist All applicants are recommended to complete this checklist
B. Applicant Information /
FEMA-_.DR-FL Disaster name J/ /:4 Fy 10()3 POt! Ex- FEMA-130fJ-DR-FL: Humane Flovd
Tide I BriefO..<riptive P...j... Summary Con <;trl/<,~~E '/,I/./Ir De j,(:"f~c/ E OC
1. Applicant (Organization) J1() f1 r~E~a!Ln t~,- f-l~c.J (l~
2. ~Iicant Type
~ State or Loc:al Gover~ent 0 Recognized Native American Tribe 0 Private Non-Profit
3. County M6 R
4. State Legislative District(s) Congressional District(s)
5. Federal Tax I.D. Number
6. FIPS Code* (*ifyour FIPS code is not known, please fill out FEMA Fonn 90-49
(Attachment A) so that the Department may obtain a FIPS code for you)
7. National Flood Insurance Pro ) Connnunity Identification Number (this number can be obtained from the FIRM map
for your area)
8. NFIP Community Rating System Class Number __
9. Attach proof of current Flood Insurance Policy (FMA only). Flood Insurance Policy Number
10. Point of Con tad
'WMr. 0 rs. OMs.
'ritle
Street Address
City 1'1
Telephone
Email Address (if available)
Last Name L
Cu//e17,
-
iJ~.
11. Applic:ation Prepared by: ~r. OMrs. OMs.
Title Ro ko,Slln..' E 11" / ." ~ ,..-
/ .
12. Duly Authorized Represent:ative (proof of authorization authority to sign contracts required)
oMr. OMrs. ~s. FirstName [h~j€ Last Name rpe.httfl.
Title Telephone "3 0,(' Z 9 "2. 3 t/ '1I:JFax 30 <;" 2'1 '2 .ll/ t
Street Address W k.T ~\ u ct f'r J lA ,', e -1t 10 "'l.
City State F L Zip Code .13 ~ Y 6
Zip Code
.3
~V
First Name J A H b. 5 Last B r< 1/.5" 11.__,__
Telephone J () .5 -15/ -IfJB Fax
Signature Date 1'/~ ~ / ~.3
*Please note: e OPe line item nu ber (12) mu5t be signed by an individual with legal signmg IIlIthfJrity for the respective
loelll government or county (e.g., the Chairperson, Board of County Commissioners or the Mayor, etc.)
13. All proposed projects should be included in the county's Local Mitigation Strategy (LMS), please attach a letter of
es;;;enA71;o~h;7 county's Local Mitigation Strategy Coordinator.
Attach any continuatIons or addItIonal Items to this page
2
Section I.
History of Hazards I Damages in the Area to be Protected
A. Overview of Past Damages (to the community)
Descnbe all past damages from hazardous events in the project area (include name of stonn, if applicable), including direct
and indirect costs. Damages must be project specific. Include Presidentially declared disasters as well as events that did not
result in a Presidential declaration. Attach any supporting documents, Direct costs should include damages to structures and
infrastructure in the project area as a result of the hazard, Indirect costs should include the cost to the local government to
respond to victims of the hazard in the project area. any interruption to local businesses, and losses of public services (3
examples are provided for your reference).
Date Frefluencv of Event Damafles ($) Indirect costs (describe)
Spring floods of 1989 Total of $95,000 in damages $7,600 for evacuations;
Ex. 1 - 4/7/89 (10 year event) to 16 homes $22,000 for comfort station
for flood victims
Ex. 2 - 10/5/95 Hurricane Opal Lift station flooded; $7,200 I Sewage backup in 14 houses;
(Est. 12-year event) in pump and control damage clean-up costs $2,000Ihouse;
Total $28,000
Ex. 3 - 3/21/98 El Nino event Gaines Road closed to traffic Road closed for 20 days;
(I0-year storm) due to flooding - $18,500 1200 one-way vehicle trips
damage to culvert and per day; Delay/detour time
roadway 10 minutes
111,:& ;S 0- A.t o.c.I
~QI'" s-ll- vc.+:" V\ ,ro~e +
,
/rrz 1/1/ Y"YI C A 11~
Andrew
/ r 74: 1/([:, e'ite
orr/ 47/1
,
II l/ rrr C e( J?-e.
/1CfS Of~/
/'ff1 !-IVf"n ~ ""( &ef)IJ~~
('1r1 Iffl/rrl c tfl1e.I(tlJe,
3
Attach any continuations or additional items to this page
Section II.
Project Description
A. Hazards to be Mitigated / Level of Protection
I. Select the type of hazards the p!9posed project will mitigate:
o I<'lood ~ind !!"'Storm surge 0 Other (list)
2. Identify the type of proposed project:
o Elevation and retrofitting of residential or non-residential structure
o Acquisition and relocation 0 Acquisition and demoli.tion
o Wind retrofit 0 Minor drainage project that reduces localized flooding
l7i)ther (please explain) ,J e w l.Oll ~+,. /J c. "'-. t;I "
3. List the total number of persons that will be protected by the proposed project:
50
4. Fill in the level of protection and the magnitude of event the proposed project will mitigate.
(e.g. 23 structures protected against the lOO-year (1%) flood)
I structures protected against the / aD -year Flood (10,25, SO. 100. or 500 year)
I structures protected against I 5 5 mile per hour (mph) winds
5. Engineered projects only (e.g. Drainage Improvements), include (attach to this page) ALL engineering
calculations and design plans used to determine the above level of protection.
6. Project will provide protection against the hazard(s) above for 50 years (i.e., what is the useful life of the
project)
B. Project Description, Scope of Work, and Protection Provided
Describe, in detail, the existing problem, the proposed project, and the scope of work. Explain how the proposed project will
solve the problem(s) and provide the level(s) of protection described in Part A. Attach a vendor's estimate and/or a contractor's
bid for the scope of work. Ple(lSe ensure that each proposed project is mitigation and not maintenance.
Description of the existing problem- pto"re~ Cov_l-y JoC.5 Ae+ ~"c. 0.. ~.u-III\c('''''~+ ~
. d-.J~c...~ ~M."~(.."ft O,.voA-;.,,~ CL",ter. (.Ul'''~''+(y) 0.. @,.Cc. M.('~.(.;"'-1-r.oM.
.. ~ (t;I~"G.-kJ k ..." tic 0'- ca.4- ~l..-( -"'$( '" c.F ~ (0.",5t' . 'eo. Ie e~~/"'L4(('i"'" ,'-:s;s
a.. .l..~ No( Q.AJ \o..hoC'" ~ ",k..s ;ve I> ~ (.Ct I resv l4-: "'( ; 0\, vAA.< (. f.S 1oJ-y J ~ lo.y$" ; '" ~t:)I-J~I'4.~\
r("l;."~V t(.r:.f.;v:/-:es Q.L -l..~ r-is ~ ,,"lo..~l-r cF ,..e~'~""s
U~cribe the type(s) of protection that the propose project will give- '. k
A. ff.,.t1I4..tt...,.,.{., E"o C IV; (I pH>V;de Ct. 1=..,I(y ~ "~""'f.,~,.eJ >./..,. tlc..?vrc 4W- Co(,/; {t pf?J
€o(, s..{...~~} --.J a..tfo.v ~t...c."", -k, C-o...JIIc..+ ,..e$po"~(. <!>f(..rca.J;.....S I';yt,~:~kfy
Ie; ,,.04c+ I:f.c ~J So.~cry..
Scope of Work (describe in detail, what you are planning to do)-
~':~l'\, tOll-i+/"Vc..+, ~J e.t.,"=p c:..w fer..........-4.^'+ Eo L ;....
~o..,.~t' c.",I\,~'
Describe any other on-going or proposed projects in the area that may impact, positively or negatively the proposed HMGP or
FMA project. N ()"~
4
Attach any continuations or additional items to this page
Section III. Project Location (fully describe the location of the proposed project.)
A. Site
1. Describe the physical location of this project, including street numbers (or neighborhoods) and zip codes; and if
available, please provide precise longitude and latitude coordinates for the site utilizing a hand-held global positioning system (GPS)
unit or the equivalent The proposed facility wiD be located at the Marathon Airport with frontage along Federal Highway
US No.1, with airport runway access on the back side of the property, and centrally located within Monroe County. The
facility has an address of 9400 Overseas Highway, Marathon, FL 33050 and a latitude/longitude of 24-43-34.007N / 081-03-
04.961.W
2. Describe the existing and proposed development in the project area.
Project area is at the Monroe County Marathon Airport and has aviation hangers on the sides, frontage on Federal Highway
US No.1, and the airport runway on the backside. Area is fully developed.
3. Is the project site seaward of the Coastal Construction Control Line (CCCL)? 0 Yes 1)( No
4 Provide the number of each structure type (listed below) in the project area that will be atTected by the project.
That is, all structures in project area.
residential property
-L-x>ublic buildings
businesses / commercial property
schools / hospitals / houses of worship
other
B. Flood Insurance Rate Map (FIRM) showing Project Site
'f/.
Attach a copy of the FIRM map, a copy of the panel information from the FIRM, and, if available, the Floodway Map.
FIRM mops are required for this application (if published for YOUI' area). Also, all attached mops must have the
project site and structures clearly 1IUlrked on the 1IUlp. FIRMs are typically available from your local
floodplain administrator who may be located in a planning, zoning, or engineering office. Maps can also be ordered
from the Map service Center at 1-800-358-9616, For more information about FIRMs, contact your local agencies or
visit the FIRM site on the FEMA Web-page at htto://www.fema.gov/home/MSClhardcopv.htm
Using the FIRM, determine the flood zone(s) of the project site (Check all zones in the project area),
(see FIRM legend for flood zone explanations)
o VE or VI-3D )( AE or AI-3D
o AO or AH 0 A (no base flood elevation given)
o B or X (shaded) 0 C or X (unshaded)
o Floodway
o Coastal Barrier Resource Act (CBRA) Zone (Federal regulations strictly limit Federal funding for projects in
this Zone; please coordinate with your state agency before submitting an application for a CBRA Zone
project)
If the FIRM Map for your area is not published, please attach a copy of the Flood Hazard Boundary Map
(FMBM) for your area, with the project site and structures clearly marked on the map
o
C. City or County Map with Project Site and Photographs
./ Attach a copy of a city or county scale map (large enough to show the entire project area) with the project
site and structures marked on the map.
~ Attach a USGS 1:24,000 topo map with project site clearly marked on the map.
D For acquisition or elevation projects, include copy of Parcel Map (Tax Map, Property Identification Map,
etc.) showing each property to be acquired. The map should include the Tax ill nwnbers for each parcel.,
/ possible.
'i" Attach photographs (2 copies) for each project site. The photographs should be representative of the
project area, including any relevant streams, creeks, rivers, etc. and drainage areas which affect the
project site or will be affected by the project.
S
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Section IV. Estimated Budget/Costs
In this section. provide details of all the estimated costs of the pr~ject. As this information is used for the Benefit-Cost Analysis.
Reasonable cost estimates are essential. Since project administrative costs are calculated on a sliding scale. do not include them in the budget.
Also, do not include contingency costs in the budget.
A. Materials
Item
Dimension
Ouantitv
Cost Der Unit
Cost
B. Labor (Include equipment costs - please indicate all "soft,. or in-kind matces)
DescriDtion
Hours
Rate
Cost
C. Fees Paid (Include any other costs associated with the project)
DescriDtion of Task Hours Rate Cost
Item Dimension Ouantity Cost Der Unit Total Cost
. Site Development, Utilities, Sq Ft 20,000 $250 $5,000,000
& Bui]ding Construction
. Furnishings, Kitchen, LS LS 278,500
Sleeping Quarters
. Storage Tanks, Generator, LS LS 700,000
Air filter System, Sprinkler
System, & Peripherals.
. Communications Equipment LS LS 350,000
. E]ectronics LS LS 40,000
. Telephones LS LS 22,500
. Computers & Software LS LS 225,000
. Network Connections/Wireless LS LS ]8,000
. Broadcast [nfrastructure LS LS 23,000
TOT AL ESTIMATED CONSTRUCTION COST $6,500,000
Engineering ((OJ 5, I %) includes survey & geotechnical
Permitting
Construction Inspection (lit; 3%)
Total Engineering and Inspection Services
TOTAL ESTIMATED PROJECT COST
$331.500
$25.000
$195,000
$551,500
$7,051,500
Total Estimated Project Cost $
$7.051.500
6
Attach any continuations or additional items to this page
D. Funding Sources (round figures to the nearest dollar)
The maximum FEMA share for HMGPI FMA projects is 75%. The other 25% can be made up of State and Local funds as well as in-
kind services, Moreover, the FMA program requires that the maximum in-kind match be no more than] 2,5% of the total project costs,
HMGP/FMA funds may be packaged with other Federal funds. but other Federal funds (except for Federal funds which lose their
Federal identity at the State level (such as COBG, ARS. HOME) may not be used for the State or Local match,
Estimated FEMA Share
$
3.000.000
~ % of Total (maximum of75%)
Non-Federal share
Estimated Local Share
$
$
4,05] 500
_~%ofTotal (Cash)
% of Total (In-Kind)
F:stimated State Share
$
$
0/0 afTotal (Cash)
% of Total (In-Kind)
Other Agency Share
$
% of Total
(IdentifY Other Non-Federal Agency
Total Funding sources/rom above
$
Total % (should equal 100%)
Other Non-FEMA Federal Funds $
(Do not include in total)
(IdentifY other Non-Federal Agency
E. Project Schedule
List the major milestones in this project by providing an estimated time-line for the critical activities,
Milestone
le,g, Demolition of 6 structures and removal of debris
Number o/Davs to Comoletl'
I monthl
Preliminary Engineering and Survey
Engineering! Architectural Design
Permitting
Bidding of Design/Build Construction Project
Construction
60 (2 mo,)
180 (6 mo.)
50 (1.66 mo,)
50 (1.66mo.)
360 (12 mo,)
Demobilization and Project Completion Approval
30
Total Days
730 24.33 (mo.)
7
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Section V. Alternative Actions (Environmental Review)
The National Environmental Policy Act (NEPA) process requires that at least two alternative actions be considered that
address the same problemlissue as the proposed proJect. In this section, list two feasible alternative projects to mitigate the
hazards faced in the project area. One alternative is the "No Action Alternative".
1. No Action Alternative
Discuss the impacts on the project area if no action is taken.
At. "r.~ c-, J.y IV ~ (f " ~t ~ .. u(. .to .> CI t=~,. de \a.ys ~ ... ft'lo.1c- ~ ll.j "Vhs 1:;"0 c.
.pUta,+-~_.J. T":~ .,~ e'f~e.lQ..l\r ka.~o."'detJ~":... r~pjJ-o "s"f- e.~~(.,,,,c:.ie"
~c1e.k D.... H.""o";s.ICl\ ~ AtlJV,.,,! J;s.",~kr" ....,-..t.-\.. \:-t\-\~ c..- "0 W~"'t\o: ~.
R.4c.~..+1y' ..&t:cI;~ TAOS:. kk ,....c\,CA.ks ~{ 4-~ e-",""e..f\.+- E"oc u~l(
~a.v-e , l..\ J:c.e.{. o~ c.Ja.kr- j"",&e AtJ"~":5 41. c.o..~. 4. HtJ""~c.(J.,..e..
2. Other Feasible Alternative
Discuss a feasible alternative to the proposed project. This could be an entirely different mitigation method or a
significant modification to the design of the current proposed project. Complete all of parts below and include
engineering details (if applicable).
a. Project Description & Scope of Work for the Alternative
Describe, in detail, the altemative project. Also, explain how the altemative project will solve the problem(s)
tY~ o-fh;;roF:;;~.o6r7~e;az7flernAf/ve 5.
Description of the existing problem-
There~e,f10 ~4~~f/)7 5 SUI t~b/e c()trImerc/~/
p r~ pe(f'es I n f\1~ tJ roe ~() "/h h::J rent. t.
f.,~~~.tlJJ.jof/f;gJonttfl1"',~IR:dW~5l' j'OtAIIl)tkrdmC, e/
Scope of Work (describe in detail, what you are planning to do)-
Describe any other on-going or proposed projects in the area that may impact, positively or negatively the proposed HMGP
or FMA project.
b. Project Location of the Alternative (describe briefly)
o Attach a map or diagram showing the alternative site in relation to the proposed project
site
o Photographs (2 copies) of alternative site
8
Attach any continuations or additional items to this page
Section VI.
Estimated Budget/Costs for Alternative Project
Tn this section, provide details of all the estimated costs of the alternative project (round figures to the nearest dollar).
Please attach copies ofvendor estimates.
A. Materials
Item
Dimension
Quantity
Cost oer Unit
Cost
iV/A
B. Labor (Include equipment costs -- please indicate all "soft" or in-kind matches)
Descriotion
Hours
Rate
Cost
tV/A
C. Fees Paid Include any other costs associated with the project.
Description of Task
Hours
Rate
Cost
viA
Total Estimated Project Cost $
}I/A
I
9
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Section VII. Environmental Review
(NOTE: This application cannot be processed if the informationldocument(s) reque.~ted below is incomplete.)
Because the HMGP/FMA are federally funded programs, all projects are required to undergo an environmental review as part of the
grant app,lieation process, Moreover, all projects must comply with the National Environmental Policy Act (NEPA) and associated
Federal. State, Tribal, and Local statutes to obtain funding. NO WORK can be done prior to the NEP A review process. If work is
done on your proposed project before the NEP A review is completed, it will NOT be eligible for Federal funding.
National Environmental Policy Act (NEPA) Documents:
All projects must have adequate NEPA documentation that enables the FEMA Regional Environmental Officer to determine if the proposed
project complies with NEPA and associated statutes. The FEMA Mitigation Division Environmental Specialists provide comprehensive
NEP A technical assistance for States and Applicants, with their consent. to complete the NE? A review, The type and quantity of NE? A
documents required to make this detennination varies depending upon the project S size. location. and complexity. However, at a minimum,
please provide the applicahle documentation from this section to facilitate the NE?A compliance process,
If your project fits into one of the descriptions listed below, please include the following required NEPA
documentati01I:
I. Development of mitigation plans;
2. Inspection and monitoring activities;
3. Studies involving only staff time and funding;
4. Training activities using existing facilities;
o Detailed project description, scope of work, and budget/costs (Section II (p. 4) and Section V (p. 7))
For all other projects, attach/include thefollowing NEPA documents/information:
D Detailed project description, scope of work, and budget/costs (Section II (p_ 4) and Section V (p. 7) of this application)
o Project area/structure photographs (Section III, part C of this application (p, 5)),
o Project altematives description and impacts (Section IV of the application (p. 6)),
D A letter from the State Historic Preservation Officer (SHPO) regarding cultural resources (archeological and historic) in the project
area (NOTE: Please inform the SHPO if a structure to he altered is over 50 years old,)
o Provide any applicable information or documentation referenced on the "Information and Documentation Needs hy Project
Type" chart (page II of this application),
10
Attach any continuations or additional items to this page
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Section VIII.
Maintenance Agreement
All applicants whose proposed project involves the retrofit or modification of existing public property or
whose proposed J'roject would result in the public ownership or management of property, structures, or
facilities, must jirst sign the following agreement prior to submitting their application to FEMA.
(tyOTE: Those applicants whose project only involves the retrofitting, elevation, or other modification to
private property where the ownership will remain private after project completion DO NOT have to complete
this form.)
The ~,~:,~1county) of P10 ""0 e , State of Florida, hereby agrees that
ifit receives any Federal aid as a result of the attached project application, it will accept responsibility, at its own
expense if necessary, for the routine maintenance of any real property, structures, or facilities acquired or
constructed as a result of such Federal aid. Routine maintenance shall include, but not be limited to, such
responsibilities as keeping vacant land clear of debris, garbage, and vermin; keeping stream channels, culverts,
and storm drains clear of obstructions and debris; and keeping detention ponds free of debris, trees, and woody
growth.
The purpose of this agreement is to make clear the Subgrantee's maintenance responsibilities following project
award and to show the Subgrantee's acceptance of these responsibilities. It does not replace, supercede, or add to
any other maintenance responsibilities imposed by Federal law or regulation and which are in force on the date of
project award.
Signed by 7J I ~ I 'e (111. (' p- eJ. (a. 1\
(printed or typed name of signing official)
/VJ IJ. 'f 6 ()
(!We)
the duly authorized representative
this
:A~
(day) of 1J.U.7j,(~/ (month), ;<. 003 (year).
Signature' i/f. In. ~.J&J
*Please note: The above document must be signed by an individual with legal signing authority for the
respective local government or COUllty (e.g., the Chairperson, Board of County Commi.'1siOllers or the
Mayor, etc.) or duly authorized representative.
12
Attach any continuations or additional items to this page
Wind Retrofit Worksheet-HMGP only
Wind Retrofit Projects Only
Please fill out this worksheet completely. A separate worksheet is required for each structure to be wind retrotitted.
o Attach photographs (two copies) of each side of the building to be retrofitted
o Provide evidence that the shutter system complies with the Dade County specifications. The best evidence of this is a
certificate issued by the Dade County building Department stating that the proposed shutter products have been tested,
apprOved, and comply with the Dade County Specifications. Non-certified shutters or products cannot be used.
Fill out the table below. (NOTE: All shaded line items are reauired to process the application)
A. Pro.iect Information
(1) Building Name Monroe County BOCC/ Emergency Operations Center (EOC)
(2) Address 2798 Overseas Highway,
(3) City State and Zip Monroe, FL 33050
(4) Owner/Applicant County of Monroe (County Rents building from the State of Florida)
(5) Contact Person Thomas P. Cullen, Jr.
(6) Disaster Number No disaster. FEMA FY 2003 PDM
(7) Project Number MCEOC 2003 PDM-OOl
(8) Application Date August 29, 2003
(9) Analyst James R. .Brush, P.E.
B. Building DATA
(1) Select Building Type o Non-Engineered Wood- wood buildings do not receive specific engineering attention.
Examples include single and multi-family residences, some one- or two- story apartment units, and
some small commercial buildinl1:S.
o Non-Engineered Masonry - These masonry buildings do not receive specific engineering
attention. Examples include single and multi-family residences, some one- or two- story apartment
units, and some small commercial buildings.
o Manufactured Building - These buildings are typically light metal structures or manufactured
housing units (e.g., mobile homes). Manufactured buildings are produced in large numbers of
identical or similar units.
o Lightly Engineered- These buildings may combine masonry with steel framing, open-web steel
joists, wood framing, and wood mfters. Some parts of the building receive engineering attention
while others do not. Examples include motels, commercial and light industrial buildings.
l(Fully Engineered - Usually these buildings are designed for a specific site and thus receive
specific, individualized design attention from professional architects and engineers. Examples
include high-rise office and hotel buildings, hospitals, and most public buildings.
o Other- these buildings do not fit into any of the descriptions listed above.
(2) Building Site (Miles Inland) 0.085 ( 450 feet from the Atlantic Ocean)
(3) Number of Stories Above Grade Two
(4) Construction Date 1992
(5) Historic Building Controls None
(6) Disaster Number None
C. Building Size and Use
(1) Total Floor Area (SF) 24,000
(2) Area Occupied by Owner or 24,000
Public/Non-Profit Agencies (SF)
Attach any continuations or additional items to this page
Wind Retrofit W orksheet-HMGP only Continued
Wind Retrofit Projects Only
D. Building Value
(1) .Building Replacement Value $7,200,000
(2) Demolition Threshold
E. Building Contents
(1) Description of contents
(2) Total Value of Contents
F. Displacement of Costs Due to Wind
(1) Rental Cost of Temporary Building Space ($/sflmonth) N/A
(2) Other Displacement Costs ($/month) N/A
G. Value of Public Non-Profit Service
(1) Description of Services Provided Disaster Preparedness & Response, Recovery
(2) Annual Budget of Public Non-Profit Agencies $517,444
(3) Post Disaster Continuity Premium ($/day) $36,900
H. Rent and Business Income
(1) Total Monthly Rent from all Tenants ($/month) None
(2) Est Net income of Commercial Businesses ($/mo) None
1. Mitigation Project Data
(1) Project Description Construct New Emergency Operations Center
(2) Project Useful Life (Years) 50
(3) Mitigation Project Costs $7,051,500
(4) Base Year of Costs 2003
(5) Annual Maintenance Costs ($/year) $1000
J. Temporary Relocation Costs
(1) Relocation Time Due to Project (months) $0.00
(2) Rental Cost During Occupant Relocation ($/month) N/A
(3) Other Relocation Costs ($/month) N/A
25
Attach any continuations or additional items to this page
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TABLE 3 - TRANSECT LOCATIONS, STILLWATER STARTING
ELEVATIONS, AND INITIAL WAVE CREST ELEVATIONS (Continued)
ELEV ATION (FEET)
TRANSECT LOCA TION STILLW A TER WAVE CREST
30 From the Gulf of Mexico coast-
line across Big Spanish Key,
Annette Key, and Pine Key to
U.S. Route 1 8.5 13.1
31 From the Atlantic coastline
across Sou theast Point and
Big Pine Key to U.S. Route 1 8.11 12.4
32 From the Gulf of Mexico coast-
line across Johnson Key through
the Intercoastal Waterway across
Bahia Honda Key to U.S. Route 1 6.5 10.0
33 From the Atlantic coastline across
Sabia Honda Key to the Inte~
coastal Waterway 8.01 12.3
34 From the Atlantic coastline 1
across Boot Key through the
intersection of 20th Street and
U.S. Rou te 1 to the Gulf of
Mexico 8.21 12.6
35 From the Florida Bay coastline
across Boot Key through the
intersection of 20th Street
and U.S. Route 1 to the Atlantic
Ocean 9.21 14.2
-
36 From the Atlantic coastline
across Vaca Key to U.s.
Route 1 8.21 12.6
37 From the Atlantic coastline
across Vaca Key alo~ 71st 8.21
Street to the Gulf of Mexico 12.6
38 From the Florida Bay coastline
across Vaca Key alo~ 71st
Street to the Atlantic
Ocean 9.21 14.2
lIncludes effects of wave setup
51
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MAYOR/
COUNTY
ADMIN.
14'-2"x
14'-8"
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14'-2"x
14'-8"
CONF.
14'-2"x
14'-8"
CONF.
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19'-8"
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64'-8" X 18'-8"
DINING AREA
49'-8" X 19'-8"
0-
FINANCE
14'-2"x
12'-2"
OPS
14'-2"x
19'-8"
IC
14'-2"x
19'-8"
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14'-2"x
19'-8"
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14'-2"x
12'-2"
OFFICE
14'-2"x
17'-2"
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LIBRARY
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69'-8"
X
94'-8"
PL
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12'-2"
PL
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12'-2"
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CONF.
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100'
EOC SAMPLE PLAN
N TS,
o
o
N
~
EOCSAMPI.DWG
Benefit-Cost Analysis of Hazard Mitigation Projects
HURRICANE WIND
Full Data Module
Version 5.1 a
March 13, 2003
Report of Benefit-Cost Analysis
Building Name
Address
Monroe County Emergency Operations Center
2798 Overseas Highway
Marathon,FL 33050
James R. Brush, P.E.
New Emergency Operations Center at Marathon
Airport
MCEOC 2003 PDM-0001
April 29, 2003
Analyst
Project Description
Project Number
Application Date
Scenario Run 10
EOC-001
The results produced by this analysis are neither conclusive evidence that the proposed project is
cost-effective, nor a guarantee that a project is eligible for any government grant for whatever purpose,
MCEOCbcmod.XlS
812712003
Hurricane Wind Mitigation Project
Version 5,1 December 31. 1997
Page 1
ILEVEL ONE DATA
PROJECT INFORMATION
Building Name
Address
City, State, Zip
Owner
Contact Person
Disaster Number
Project Number
Application Date
Discount Rate (%)
Scenario Run 10
Analyst
Monroe County Emergency Operations Center
2798 Overseas Highway
Marathon,FL 33050
County of Monroe, Florida
Thomas P. Cullen, Jr.
FEMA FY 2003 PDM
MCEOC 2003 PDM-0001
April 29, 2003
7.00
EOC-001
James R. Brush, P .E.
BUILDING DATA
Fully Engineered
Building Type Selected
BUILDING INFORMATION
Building Site (Miles Inland)
Number of Stories Above Grade
Construction Date
Historic Building Controls
0.085
2
1992
None
Percent
Value
24,000
24,000
$300.00
$7,200,000
50
$3,600,000
Total Floor Area (sf)
Area Occupied by Owner or Public/Nonprofit Agencies (sf)
Building Replacement Value ($/sf)
Total Building Replacement Value ($)
Building Damage that would Result in Demolition
BUILDING CONTENTS
Contents Descriptranniture,Computers,Television Recording Studio,Office Equip.
Total Value of Contents
Value of Contents ($/sf)
$1,000,000
$42
DISPLACEMENT COSTS DUE TO WIND DAMAGE
Rental Cost of Temporary Building Space ($/sf/month)
Rental Cost of Temporary Building Space ($/month)
Other Costs of Displacement ($/month)
Total Displacement Costs ($/month)
MCEOCbcmod,XLS
$0.00
$0
$0
$0
8/2712003
Hurricane Wind Mitigation Project
Version 5,1 December 31,1997
ILEVEL ONE DATA (Continued)
Page 2
Monroe County Emergency Operations Center 2798 Overseas Highway
Marathon,FL 33050
VALUE OF PUBLIC/NON-PROFIT SERVICES
Description of Services Provided Disaster Preparedness & Response,Recovery &
Mitigation, Emergency Planning
Annual Budget of Public/Nonprofit Agencies *Reflects 4{}lISt"'~l1f f4ctoft"3:~d4(J$13,453,544 r-
f' /) r- Eo c. q c.fv a I t) 5 -€- ;yF
Is Rent Included in this Budget? I Rent Not Included
If Rent is NOT Included, a Proxy Rent is Added to the Budget ($/month) $42,000
User-Entered Rent Estimate, in Place of Proxy Rent ($/month)
Cost of Providing Services from this Building ($/day)
Post-Disaster Continuity Premium ($/day)
Total Value of Lost Services ($/day)
$38,240
$368,590
$406,830
RENT AND BUSINESS INCOME
Total Monthly Rent from All Tenants ($/month)
Estimated Net Income of Commercial Businesses ($/month)
$200
$0
MITIGATION PROJECT DATA
I""'roject Description New Emergency Operations Center at Marathon
Airport
Project Useful Life (years) 50
Mitigation Project Cost (excluding relocation costs)
Base Year of Costs
Annual Maintenance Costs ($/year)
Present Value of Annual Maintenance Costs ($)
Relocation Costs for Mitigation Project
Relocation Time Due to Project (months)
Rental Cost during Occupant Relocation ($/sf/month)
Rental Cost during Occupant Relocation ($/month)
Other Relocation Costs ($/month)
Total Relocation Costs
Total Mitigation Project Costs
$7,051,500
2003
$1,000
$13,801
0
$0.00
$0
$0
$0
$7,065,301
MCEOCbcmod.XLS
8/2712003
Hurricane Wind Mitigation Project
Version 5,1 December 31, 1997
Page 3
IWIND HAZARD
Monroe County Emer en, 2798 Overseas Hi
Marathon,FL 33050
REFERENCE INFORMATION FROM LEVEL ONE DATA
Building Site (Miles Inland)
0.085
WIND HAZARD DATA
This table contains estimated wind speeds for the impacted area, with various recurrence
intervals. W.ind speeds at the site are interpolated from the Coast and 125 miles Inland
data entries.
Recurrence Wind Speed (mph)
Interval
(years) Coast Project Site 125 mi. Inland
10 74 74 69
25 90 90 85
50 110 110 105
100 135 135 129
2000 155 155 149
EXPECTED ANNUAL NUMBER OF WIND STORMS
Stonn Wind Speed Default User
Class (mph) Estimate Estimate
0 60-73 1.669E-01
1 74-95 6.798E-02
2 96-110 1.261 E-02
3 111-130 8.324E-03
4 131-155 1.057E-02
5 >155 4.997E-04
DATA SOURCES AND DOCUMENTATION
MCEOCbcmodXLS
8/27/2003
Hurricane Wind Mitigation Project
Version 5,1 December 31, 1997
ILEVEL TWO DATA: BUILDING WIND DAMAGE FUNCTION
Page 4
onroe County Emergency Operations Cente 2798 Overseas Highway
Marathon,FL 33050
REFERENCE INFORMATION FROM LEVEL ONE DATA
Building Type Selected
Number of Stories Above Grade
Construction Date
Historic Building Controls
Total Floor Area (sf)
Total Building Replacement Value ($)
Building Damage that would Result in Demolition
I Fully Engineered
2
1992
None
24,000
$7,200,000
50%
BUILDING DAMAGE FUNCTION (WDF) - BEFORE MITIGATION
ESTIMATED BUILDING DAMAGE
Storm Default User-Entered Modified Modified
Class WDF (%) WDF (%) WDF (%) WDF ($)
0 0 0 0 $0
1 3 5 5 $360,000
2 5 15 15 $1,080,000
3 20 40 40 $2,880,000
4 40 80 100 $7,200,000
5 60 100 100 $7,200,000
BUILDING DAMAGE FUNCTION (DDF) - AFTER MITIGATION
ESTIMATED BUILDING DAMAGE
Storm Default User-Entered Modified Modified EFFECTIVE
Class WDF (%) WDF (%) WDF (%) WDF ($) %
0 0 0 0 $0 N/A
1 1 0 0 $0 100.00%
2 2 0 0 $0 100.00%
3 12 0 0 $0 100.00%
4 32 0 0 $0 100.00%
5 60 0 0 $0 100.00%
DATA SOURCES AND DOCUMENTATION
MCEOCbcmod.xLS
8/2712003
Hurricane Wind Mitigation Project
Version51 December 31, 1997
ILEVEL TWO DATA: CONTENTS WIND-DAMAGE FUNCTION
Page 5
Marathon,FL 33050
REFERENCE INFORMATION FROM LEVEL ONE DATA
Contents Description
Total Value of Contents
Value of Contents ($/sf)
Furniture,Com uters,Television Recordin
CONTENTS WIND-DAMAGE FUNCTION (WDF)
ESTIMATED CONTENTS DAMAGE - BEFORE
Stonn Building Default User-Entered Contents
Class WDF (%) WDF (%) WDF (%) WDF ($)
0 0 0 $0
1 5 3 2.5 $25,000
2 15 15 15 $150,000
3 40 70 70 $700,000
4 80 100 100 $1,000,000
5 100 100 100 $1,000,000
ESTIMATED CONTENTS DAMAGE - AFTER
Stonn Building Default User-Entered Contents EFFECTIVE
Class WDF (%) WDF (%) WDF (%) WDF ($) %
0 0 0 0 $0 N/A
1 0 1 0 $0 100.00010
2 0 6 0 $0 100.00%
3 0 42 0 $0 100.00%
4 0 80 0 $0 100.00%
5 0 100 0 $0 100.00%
DATA SOURCES AND DOCUMENTATION
MCEOCbcmodXLS
8/27/2003
Hurricane Wind Mitigation Project
Version5,1 December 31, 1997
ILEVEL TWO DATA: DISPLACEMENT TIME
Page 6
Marathon,FL 33050
REFERENCE INFORMATION FROM LEVEL ONE DATA
Rental Cost of Temporary Building Space ($/month)
Other Costs of Displacement ($/month)
Total Displacement Costs ($/month)
Total Monthly Rent from All Tenants ($/month)
rno
$0
$0
, $200 I
DISPLACEMENT TIME ESTIMATES
BEFORE MITIGATION
Stonn Modified Default User-Entered Displacement Rental Income
Class WDF (%) (days) (days) Costs Losses
0 0 0 0 $0 $0
1 5 0 0 $0 $0
2 15 70 7 $10,000 $47
3 40 270 14 $10,000 $93
4 100 365 30 $10,000 $200
5 100 365 60 $10,000 $400
AFTER MITIGATION
Stonn Modified Default User-Entered Displacement Rental Income
Class WDF (%) (days) (days) Costs Losses
0 0 0 $0 $0
1 0 0 $0 $0
2 0 0 $0 $0
3 0 0 $0 $0
4 0 0 $0 $0
5 0 0 $0 $0
DATA SOURCES AND DOCUMENTATION
MCEOCbcmodXLS
8/27/2003
Hurricane Wind Mrtigation Project
Version 5,1 December 31, 1997
ILEVEL TWO DATA: FUNCTIONAL DOWNTIME
Page 7
Marathon,FL 33050
REFERENCE INFORMATION FROM LEVEL ONE DATA
Cost of Providing Services from this Building ($/day)
Post-Disaster Continuity Premium ($/day)
Total Value of Lost Services ($/day)
Estimated Net Income of Commercial Businesses ($/month)
$38,240
$368,590
$406,830
$0
FUNCTIONAL DOWNTIME ESTIMATES
BEFORE MITIGATION
Stonn Building Default User-Entered Value of Lost Business
Class WDF (%) Downtime (days) Downtime (days) Lost Services Income
0 0 0 0 $0 $0
1 5 5 0 $0 $0
2 15 15 7 $2,847,809 $0
3 40 30 14 $5,695,618 $0
4 80 30 30 $12,204,895 $0
5 100 30 60 $24,409,791 $0
AFTER MITIGATION
Stonn Building Default User-Entered Value of Lost Business
Class WDF (%) Downtime (days) Downtime (days) Lost Services Income
0 0 0 0 $0 $0
1 0 0 $0 $0
2 0 0 $0 $0
3 0 0 $0 $0
4 0 0 $0 $0
5 0 0 $0 $0
DATA SOURCES AND DOCUMENTATION
MCEOCbcmod,XLS
8/27/2003
Hurricane Wind Mitigation Project
Version 5,1 December 31, 1997
ISUMMARY OF DAMAGES BEFORE MITIGATION
Page 8
Monroe Cou
Marathon,FL 33050
~uilding Type Selected IFully Engineered
Project Description New Emergency Operations Center at Marathon
Ai rt
SCENARIO DAMAGES BEFORE MITIGATION ($ per event)
Stonn Building Contents Displacement Business Rental Publici Total
Class Damaaes Damages Costs Losses Losses Nonprofit
0 $0 $0 $0 $0 $0 $0 $0
1 $360,000 $25,000 $0 $0 $0 $0 $385,000
2 $1,080,000 $150,000 $10,000 $0 $47 $2,847,809 $4,087,856
3 $2,880,000 $700,000 $10,000 $0 $93 $5,695,618 $9,285,711
4 $7,200,000 $1,000,000 $10,000 $0 $200 $12,204,895 $20,415,095
5 $7,200,000 $1,000,000 $10,000 $0 $400 $24,409,791 $32,620,191
EXPECTED ANNUAL DAMAGES BEFORE MITIGATION ($ per event)
Stonn Building Contents Displacement Business Rental Publici Total
Class Damaaes Damaaes Costs Losses Losses Nonprofit
0 $0 $0 $0 $0 $0 $0 $0
1 $24,471 $1,699 $0 $0 $0 $0 $26,171
2 $13,617 $1,891 $126 $0 $1 . $35,906 $51,541
3 $23,974 $5,827 $83 $0 $1 $47,411 $77,296
4 $76,110 $10,571 $106 $0 $2 $129,015 $215,803
5 $3,598 $500 $5 $0 $0 $12,198 $16,301
TOTAL $141,769 $20,488 $320 $0 $4 $224,531 $387,112
.....-..:.).
MCEOCbcmod,XLS
8f2712003
Hurricane Wind Mitigation Project
Version 5,1 December 31, 1997
ISUMMARY OF DAMAGES AFTER MITIGATION
Project Description
I New Emergency Operations Center at Marathon
Airport
Page 9 I
Marathon,FL 33050 I
I
I
IMonroe County Emergency Operations Ce2798 Overseas Highway
,.,
') _..Iilding Type Selected lFully Engineered
SCENARIO DAMAGES AFTER MITIGATION ($ per event)
Stonn Building Contents Displacement Business Rental Publici Total
Class Damages Damages Costs Losses Losses Nonprofit
0 $0 $0 $0 $0 $0 $0 $0
1 $0 $0 $0 $0 $0 $0 $0
2 $0 $0 $0 $0 $0 $0 $0
3 $0 $0 $0 $0 $0 $0 $0
4 $0 $0 $0 $0 $0 $0 $0
5 $0 $0 $0 $0 $0 $0 $0
EXPECTED ANNUAL DAMAGES AFTER MITIGATION ($ per event)
; \
,
Stonn Building Contents Displacement Business Rental Publici Total
Class Damages Damages Costs Losses Losses Nonprofit
0 $0 $0 $0 $0 $0 $0 $0
1 $0 $0 $0 $0 $0 $0 $0
2 $0 $0 $0 $0 $0 $0 $0
3 $0 $0 $0 $0 $0 $0 $0
4 $0 $0 $0 $0 $0 $0 $0
5 $0 $0 $0 $0 $0 $0 $0
TOTAL $0 $0 $0 $0 $0 $0 $0
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'~ : ;
...
MCEOCbCmodJ'LS
8/2712003
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State of Florida
Joint Hazard l\1itigation Grant Program & Flood Mitigation Assistance Application
Completeness Checklist
This checklist is the same form that win be used during the applicatIOn sutllclcncy review
performed by the Department of Community Affairs (DCA), The applicant will be contacted and asked
to provide additional information for any deficiencies. Please complete this checklist to evaluate the
application for completeness before submltting it to the Department.
ProJect TitleH {J/\IRof C () tlMTY Ect:-..Jroject Number (DCA use onlYI
Notes
Part R. Applicant Information (pp. 1-2)
o ~ 1\ clrsaster number (e,g., FEMA,-1359-DR-FL) & Disaster (common) name stated
aJrrfe1I3nefDescriptive Project Summary
I}{' ~pplil"anl (Organization)
~r:lYAPliCan1 type
0' y.-(. ntv/Counties
~4e Legi~lative district(s) & Congn:ssiunal District(s) stated
;;{ ~;~' LD, Number
06, FIPS Code provided or FEMA Request for PublK Assislance 101m (Attachment A)
completed
07, NFIP Community Identification Number provided
08, NFIP Community Raring System (CRS) number provided
o ~roof of Flood lnsurance provided (including policy number)
~v.('Point of Contact (section completely filled out)
r:411. Apphcaaon Prepared by
o ~ A urhonzed Appltcant Agent (Agent stat~d and pro~f of ~uth')Jizatlon autho~ty provided)
1:1'13, A lener of endorsement from the countys Local MitigatIOn Srrategy-Coordmator for the
proposed project is i~cluded,
Sec' n I. History of Hazards I Damages in the Area to be Protected (p, 3)
A. Ovcrview of Past Damages stated (*NOle: For acquisiTion and elevation projects omit this
section, instead complete page /5 (part D) for acquisitions and page 20 (part erfor elewlt1ons),
Section II. Project Description (p, 4)
A. reG~rds t~ be ~Iitigaled I Level of protection
3'I.....M l.t1P.aleC haz.1.rd stated
3"2,;rt;'e ~YJle of pJOposed project is identified
r'/ffw tolallllll11ber of persons protected by the project is stated
::r::r, TIlt: level of prOlel:l ion the project will mitigate IS s~!f<V
? iligineering cakllhltiolls incJ.ldecl (if applicable) 1/1 - /
~, Usefullife of project IS statc'd
B. ~cct Description. Scope of work, and Prutectiun Provided (p, 4)
~p 'ect described In detail
'ope of work included
Explanation ofho\\ the proposed project will solve the problem"
(*N TE: This section is important. To receive HMGPIFMA monies a proposed project mllst
pr ve that It will soh'e a problem,)
! Levcl( s\ of protectIOn described
Joint HMGP/FMA Applit:atillll Cumpleteness Checklist
Page I 01'6
Section III. Project Location (p. 5)
A.S~
~j;hysicallocation adcquatcly described
r:3"f" Project site seaward of the Coastal Construction Control Line? (answered Yes or No)
, The numher of every structure type in the project area is listed
B. F~IlIs\lrance Rate Map (FIRM) showing Project Site (required) (p. 5)
~ S9PY or the FIRM ITlap with the project site and strnctures clearly marked on the map
Q.X'Copy of the panel(s) from the FIRM with the project site and structures clearly marked on the
map (NOTE: Both the FIRM map and the applicable panels frllm the FIRM" are required)
~de Floodway Map (if available)
f3"'Flj).OO lone(s) of the project site determined (see checklist on page 4 of the application)
O1fthe FIRM is /lot publ1shed for the project area, a copy ofthe Flood Hazard Boundary Map
(FHBJ-..1) with the project site and strnctures clearlv marked on the map is attached
C. Qi':(or Count). Map with Project Site and Photographs (p. 5)
Cd"topy of city or county sC;lle map (large enough to show the entire project area) with the project
Site ~cturcs c1eariv marked on the map attached
f.]""(']sGS 1:24,000 topo map with the project site and structures clearly marked on the map
attached
o For ac isition arid elevation projects only: Parcel Map showing each property to be acquired
attac (include the Tax ID numbers for each parcel, if possible)
otographs (2 copIes each) attached for each project site (photographs should adequately
represent the project area, including any relevant streams, creeks, rivers, etc. and drainage areas
which affect the project site or will he affected by the project)
S~IV. Budget/Costs (pp. 5-6)
~~~terials (costs adequately estimated)
!3"'8~bor (costs adequately estimated)
~~s Paid (costs adequately estimated)
urnYufJding Sources (100% of funding is identified with at least a 25% Non-Fedeal match)
eMf. Project Milestones (major milestones provided)
Section V-VII. Environmental Review * (pp. 8-11)
(*NOTE: The applicalion cannol be procf'Hf'd (f this section i5 not completed)
A.Jlffitional En'.ironmental Policy Act C~F,PA) Documents
OThe applicant has NOT begun any work before the NEPA review process has been completed
(~..~dl,
6""~licable NEPA documenr:nion is prnvHied from the checklist Oil page 7 of the application
:::rAil applicable l'IEPA documentation is prov iclc~d fr om the chart on page lO of the applrcation
B. ~rnati\'e Actions
3'f, ~ction ,~lternative (adequate diSCUSSIOn llfthe impacts oftakin8 "no action")
~ Other FeaSIble Altemame
o :l. Alternative projecl adequately d::~cribed (including how the problerr. ,\it b, soh,t'd)
::;:) b. Map or diagram attached showing the alternative site in relation to the proposed
proJect sIte
o Photographs (2 copies) of alternative site
U c. Adequate scope of work for the alternative site
I.J d. Impacts of Alternative ProJcct (Adequate discussion of the impact of the alternative
project on the project area (including commcnts on appropriate environmental Issues)
o c. Adequa1c estimated budget/costs of the alternative project
Sccti VIII. Maintenance Agreement (p. 12)
N E: This section is only applicable to certain projects (see page] 2 for details).
Signature from a duly authorizcd representativc (if applicable)
The checklists on the following pages are designed for specific project types
Joint HMGP/FMA Application Completeness Checklist
Page 20f6
Wind Retrofit Worksheet (pp.24-26)
(Jfind Retrofit projects only)
Notes
NOTE: Wind Retrofit projects are OIl~V eligible ullder the llMGP
Q '~parate worksheet is provided for each structure to be wind retrofitted.
~~c;h photographs (tv.'o copies of each photo) of each side of the building to be retrofitted,
o E~ence that the shutter system complies with the Dade County Specifications provided.
rrlLl the information for eveIJ' shaded line item on the Wind Retrofit Worksheet is provided, *
*NOTE: ThE-' application cunnol be processed ifl/ny shaded line items are left blank.
Please refer 10 the application Vl'orksheellO assess completeness
Jomt HMGP/FMA Apphcallon Completeness Checkhst
Page 6 of6
Monroe
County
Emergency
Management
490 63rd St. Ocean
Suite 150
Marathon, FL 33050
Ph: 305-289-6018
Fax: 305-289-6333
August 29, 2003
State of Florida Department of Community Affairs
Division of Emergency Management
Pre-Disaster Mitigation Program
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
A TTN:
Quinton Williams
REFERENCE:
FY 2003 Pre-Disaster Mitigation (PDM) Project Grant
Application;
Monroe County, Florida Emergency Operations Center (EOC)
Gentlemen:
By this letter we are endorsing the new Emergency Operations Center (EOC) Project for
Monroe County, Florida. The Project is consistent with Monroe County's long range
mitigation plan and will greatly benefit the citizens of Monroe County.
If you should have questions, or require additional information, please feel free to contact
Tom Cullen, at 305-289-6019 or myself, at 305-289-6012.
v e!L!~ly yours,
~U:t I...~A."&..J
Jerald O'Cathey
Local Mitigation Strategy Coordinator, Monroe County
JO/jrb