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07/27/1981 Special W 095 '\ July 27, 1981 Special Meeting Re-convened from July 21, 1981 10:00 A.M., Administration Bu lding Key West, Florida A special meeting of the Board of County Commissione s reconvened on the above date. The meeting convened on July 21 1981 for the purpose of discussing Budgets requests for Fiscal Year 1981-82. Present and answering to roll call were Commiss oner Curt Blair, Commissioner Jerry Hernandez, Jr., Commissioner Ke Sorensen, and Chairman George Dolezal. Commissioner Wilhelmin Harvey was absent for roll call but entered and was seated at approximately 10:20 A.M. Also present were Ralph W. White, Cl rk: Lucien Proby, County Attorney; Kermit Lewin, County Administra or; County Staff; members of the Press and Radio; and general publ c. All stood for the Invocation and Pledge of Allegianc to the Flag. Commissioner Sorensen made a motion that anything th t is not completed today be continued on Wednesday, July 22, 198 at Plantation Key and authorizing travel and lodging expenses or the Board Members and staff. During discussion this motion wa withdrawn. Commissioner Hernandez requested that the increase Oer W 096 last Fiscal Years Budget be 25 percent instead of 19 percent c S County proposed by the County Administrator in order that salary inc eases Employees. by allocated to all County employees in the amount of $1200.0( per annum which would increase the millage by .201. Commissior er Data Processin~ Co. Tax Assessor ~ Collector. Data Processin~ Sheriff. CommitteeE Budget; Sheriff. Commis- sioners; Budget. Budget; Comminuca- tions. Harvey entered and was seated at this time. It was the copcelSUS of the Board that they were in favor of an across the eoard increase for County employees. No action was taken at this t nee Motion was made by Commissioner Harvey and seconded by Commissioner Sorensen to hear from Mr. Harry Knight, Tax CollE :tor, at this time concerning data processing services. Mr. Knight explained the data processing services currently being utilizE j by his office. Next the Board heard from Mr. Freeman, the Sheriff, concerning his data processing aspects of his office. Motion was made by Commissioner Hernandez and seconc ed by Commissioner Sorensen establishing a committee consisting cf all Constitutional Officers and one (1) or two (2) CommissionErs to work out the details. During discussion the motion was am ~d- ed to establish the committee to consist of Mr. Higgs, Proper ~ Appraiser, Commissioner Blair and Mr. White, the Clerk as Cha rman of the Committee to report back to the Board with recommendat ons. Motion carried unanimously. Commissioner Sorensen advised the Sheriff that the Sheriff's Budget would be further discussed at the regular Commissioner Meeting July 28, 1981 at 11:00 P.M. Motion was made by Commissioner Sorensen and second d by Commissioner Hernandez to reduce the Board of County Commi sion- ers Budget by $8,000.00 in the Office Supplies including prin ing from $25,000.00 to $17,000.00. Motion carried unanimously. The Board discussed the Communications line item budgeted at $75,000.00. Motion was made by Commissioner Hernandez and se onded by Commissioner Sorensen to budget at the same level as last year wnich was $100,000.00. Motion carried unanimoulsy. During discussion it was noted that this line item was very high due to the new Telephone System installed last year. A committee consisting of Mr. Lewin, Mr. White and Cnairman Dol zal W097 was appointed to study the telephone system and report back to the Board within 30'days. The next Budget discussed was that of the Legal Attorney; Budget. Department. Motion was made by Commissioner Sorensen and seconded by CHairman Dolezal to remove the eight percent in- crease in salaries to the County Attorney and two (2) Assistan Attorneys. During discussion Commissioner Hernandez amended the motion to grant the 8 percent raise to Rand Winter because he has been with the County approximately 3 years. The maker of the motion did not accept the amendment. Motion was then made by Commissioner Hernandez and seconded by Commissioner Blair to exclude Mr. Winter from the motion. Roll call vote was taken on the amendment with the following results: Commissioner Blair Commissioner Harvey Commissioner Hernandez Commissioner Sorensen Chairman Dolezal Yes Yes Yes No No Motion carried. Roll call vote was then taken on the original motion with the following results: Commissioner Blair Commissioner Harvey Commissioner Hernandez Commissioner Sorensen Cnairman Dolezal No Yes Yes Yes Yes Motion carried. Motion was made by Commissioner Hernandez and second d Mr. Winter's Contract to include an 8 percent increase and com Attorney; Budget; Contracts& Agreements. by Commissioner Blair authorizing the County Attorney to revie back to the Board. Roll call vote was taken on the motion wit the following results: Commissioner Blair Commissioner Harvey Commissioner Hernandez Commissioner Sorensen Chairman Dolezal Yes Yes Yes No No Motion carried. Motion was then made by Commissioner Sorensen and seconded by Commissioner Hernandez to reduce the line item for Contractural Services in the County Attorney's Budget from $35,000.00 to $10,000.00. During discussion the motion was amended to reduce to $15,000.00. Roll call vote was taken and carried with Commissioner Harvey voting no. Motion was then m de W 098 by Commissioner Sorensen authorizing the County Administrator and County Attorney to transfer from existing accounts $7,000 00 in this fiscal year for the purchase of books for the Law Lib rary to be established in his office. The motion was seconde by Cnairman Dolezal and carried unanimously. Motion was then Library. made by Commissioner Sorensen and seconded by Commissioner Hernandez to reduce the line item Capital Outlay-Books by $7,000.00 from $10,000.00 to $3,000.00. Roll call vote was taken and carried with Commissioner Harvey voting no. The Board recessed for lunch and will re-conven at 2:15 P.M. Special Meeting Re-convened The Special meeting re-convened at 2:15 P.M. Prese t was everyone that was in attendance for the morning session. First budget discuks~d was that of the Public Deferu ere Budget; Public Defender. Motion was made by Commissioner Sorensen and seconded by Comm ss- ioner Harvey to approve the following: delete $2,000.00 from Rentals for a total of 0'$59,960.00; delete $2,000.00 from Communications for a total of $21;444.00; and reduce utilitie to $12,000.00 from $17,669.00, a total reduction of $6,159.00 During discussion Commissioner Hernandez amended the motion instructing the County Administrator to call the Public Defen er and invite him to appear before the Board. Roll call vote wa taken on the amendment to the motion with the following resul s: Commissioner Blair Commissioner Harvey Commissioner Hernandez Commissioner Sorensen Chairman Dolezal No Yes Yes No No Motion died. Roll call vote was taken on the original motion and carried with Commissioner Hernandez voting no. Commissioner Sorensen asked the Board to reconsider Budget; Court. previous action in the County Court Budget. Motion was made y Commissioner Sorensen and seconded by Commissioner Hernandez 0 reinstate the $4,000.00 in the County Court Budget for the th ater seats in Courtroom "D" in the amount of $4,000.00. Roll call vote was taken with the. following results: W 099 Commissioner Blair Commissioner Harvey Commissioner Hernandez Commissioner Sorensen Chairman Dolezal No No Yes. Yes No Motion failed. Motion was made by Commissioner Sorensen and secondE d by Commissioner Hernandez to eliminate and if necessary at thE time to take from Contingency $11,961.00 earmarked for Refere dum fr0m Elections Budget. Roll call vote was taken with the fol owing Commissioner Blair Commissioner Harvey Commissioner Hernandez Commissioner Sorensen Chairman Dolezal No No Yes Yes No Budget; Elections (Sp.&Misc. Referendum) results: Motion failed. Motion was made by Commissioner Sorensen and secondEd $12,922.00 Building and Other Structure in the Public Works Bldgs. & Grounds; Budget. by Chairman Dolezal to reduce by $7,000.00 from $19,922.00 t< Courthouses/Annexes Budget; $14,000.00 was earmarked for the e- roofing of Courthouse Annex roof. Roll call vote was taken w th the following results: Commissioner Blair Commissioner Harvey Commissioner Hernandez Commissioner Sorensen Chairman Dolezal No No No Yes Yes Motion failed. Motion was made by Commissioner Sorensen to r - duce from 6 Custodian positions in the Key West area to 4~ Custodian positions. No second was received. Motion failed. Next Budget discussed was that of Personnel/Safety. Motion was made by Commissioner Sorensen and seconded by Comm ss-- ioner Hernandez to freeze the salary of Ms. Laurie Foresman, Co. Empl.; Budget. Personnel Safety Office at-the current salary in the amount 0 $14,419.39 and reduce the Advertising in the amount of $1500. 0 from $3100.00 to $1600.00. Roll call vote was taken and carr ed with Commissioner Harvey voting no. n W 100 Budget. Budget; Bldgs. & Grounds. Budget. Budget; Veterans. Budget; Transporta tion. Budget. Budget; Legal Aid. Budget; Library. At this point in the meeting Commissioner Harvey and Commissioner Blair advised the Board that due to other commit- ments they had to leave. The Board re-convened with the other 3 Commissioners present. Motion was made by Commissioner Sorensen and seconde by Commissioner Hernandez to cut the Budgets in half from $7,000.00 to $3,500.00 for Lower Keys AARP, and Middle Keys AA~ and Upper Keys AARP. The County Administrator was instructed to write the organization advising them that the Board has cut the funding. Motion carried unanimously. Mr. Stickney, Public Works Director, is to look over the budget of Other Administrative Buildings and ccme back wit recommendations to cut his budget. The Board discussed the Animal Shelters Budget. No action was taken. Motion was made by Commissioner Sorensen and seconde by Chairman Dolezal to approve the Budget of the Veterans Affa rs Department with a correction in addition in the salaries to read $73,521.80 instead of $81,760.79 and appropriate matches. Motion carried unanimously. The Social Services, Transportation Budget was discu sed. Motion was made by Commissioner Sorensen to eliminate the Secr tary position from the Budget in the amount of $8,238.99. Motion w s withdrawn. Ttlis item was postponed until the regular meeting n July 28, 1981 and the County Administrator was instructed to h ve Mr. Latorre present at the meeting. The Board discussed the Senior Community Services Bu get. No action was taken. Motion was made by Commissioner Sorensen and seconde by Chairman Dolezal to delete the Budget of Legal Aid in the amou t - of $10,400.00 from the Budget and the County Attorney was inst uct- ed to notify them. Roll call vote was taken and carried with Commissioner Hernandez voting no. The Budget of the Public Library was discussed. Mot on was made by Commissioner Sorensen and seconded by Commissioner Hernandez requesting the Library Board to reduce the Budget by r W lnl ~ I $38,000.00 and suggested combination of job descriptions and titles. Roll call vote was taken and carried unanimously. The Main Jail and Sub Station Budget was discussed. Commissioner Sorensen advised the Board that he will address this issue at the regular meeting July 28 and will ask the . Board to reinstate a portion of this Budget. No action was taken at this time. The Board then discussed the Pollution Control De- partment Budget. Motion was made by Commissioner Sorensen an seconded by Chairman Dolezal to sustain 3 positions in each area of the County (1 Crew Chief and 2 Crew Workers) and to eliminate the other positions. Roll call vote was taken and carried with Commissioner Hernandez voting no. Commissioner Hernandez requested that this item be brought up again when a full Board is present. The Clerk advised that he had requests of two (2) Constitutional Officers for a waiver of the Concealed Weapons Permit fees. Motion was made by Commissioner Sorensen and seconded by Chairman Dolezal to waive the fees for Constituti n- al Officers for a Concealed Weapon Permit. Motion carried unanimously. Budget; Jail. Budget. Licenses & Permits. The Board discussed Special Districts with Mr. Regg e Districts. Paros. No action was taken. The special meeting was adjourn d.