01/21/2004 Agreement
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
February 25, 2004
TO:
Dent Pierce, Director
Public Works Division
ATTN:
FROM:
Beth Leto, Administrative Assistant
Public Works Division
Pamela G. Hanc ~
Deputy Clerk e:y
At the January 21, 2004, Board of County Commissioner's meeting the Board granted
approval and authorized execution of a Interlocal Agreement between Monroe County and the
City of Marathon for the televising and use of the meeting room at the Marathon Government
Center for City Planning Commission meetings.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
cc: County Administrator wlo document
County Attorney
Finance
File I
INTERLOCAL AGREEMENT FOR THE USE OF THE MEETING ROOM
AT THE MARAmON GOVERNMENT CENTER
TillS INTERLOCAL AGREEMENT is entered into pursuant to Sec. 163.01, FS, by and
between Monroe County, a political subdivision of the State of Florida, whose address is 1100
Simonton Street, Key West, FL 33040, hereafter County, and the City of Marathon, a municipal
corporation, whose address is 10045-55 Overseas Highway, Marathon, FL 33050, hereafter
City.
WHEREAS, the County has a meeting room at the Marathon Government Center with
the technical facilities to enable meetings to be cablecast;
WHEREAS, the County desires to permit the City to use the County meeting room; now,
therefore
IN CONSIDERATION of the mutual promises and covenants set forth below, the parties
agree as follows:
Section 1
a) The County authorized the City to hold 12 Planning Commission meetings per
year (October 1 - September 30) at the Marathon Government Center meeting
room with each meeting on the third Monday of each month (if available) unless
formally changed at a later date. The City must coordinate meeting dates with the
Facilities Maintenance office so that no County/City schedule overlap occurs.
The City will provide a full years meeting schedule prior to October 1 each year.
If a schedule conflict between a City Planning Commission meeting and a
meeting of the County Commission, County Planning Commission or County
Code Enforcement hearing does occur, the County meeting or hearing will take
precedence.
b) The County will televise live the Planning Commission meetings, unless there is a
meeting of the County Commission, County Planning Commission, County Code
Enforcement hearing or similar organization going on at the same time. If there is
a County meeting or hearing going on, then the City Commission meeting will be
televised live on Channel 16 as soon as the county meeting or hearing is
concluded. If the City Commission meeting ends before the County meeting or
hearing concludes, then the tape of the City Council meeting will be shown on
Channel 16 twice on later dates.
c) Except as provided in Sec. 1(b), the County will replay each City Commission
meeting tape one time before the next City Commission meeting. The City may
request a specific time and date for each replay through the Facilities Maintenance
office who shall accommodate the City's request unless the time requested by the
City would conflict with a live telecast of a county meeting or hearing.
d) The County will furnish the City one video tape copy of each City Commission
meeting.
Section 2
a) From the effective date of the agreement, until September 30,2004, the City shall
pay the County $3,236.97 for 11 City Council meetings beginning in November 2003
through September, 2004.
Section 3. This agreement shall expire on September 30,2004.
Section 4. This agreement will take effect when executed certified copies are filed in the
Office of the Clerk of the Sixteenth Judicial Circuit and in the Office of the Clerk of the
City of Marathon, Florida.
Section 5.
Indemnification and Hold Harmless. The parties to this agreement stipulate that each
is a state governmental agency as defined by Florida Statutes and represents to the other
that it has purchased suitable Public Liability, Vehicle Liability, and Workers'
Compensation insurance, or is self-insured, in amounts adequate to respond to any and all
claims within the limitations of Florida Statute 768.28 and 440, arising out of the
activities governed by this agreement.
Each party shall be responsible for any acts of negligence on the part of its employees,
agents, contractors, and subcontractors and shall defend, indemnifY and hold the other
party harmless from all claims arising out of such actions.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the
orth below.
~~
~
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By~ (~
Ma r/Chairperson
,.C ty Clerk
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CITY OF MARATHON, FLORIDA
10045-55 Overseas Highway, Marathon, Florida 33050
PhOl\e- (305) 143-0033 Fax: (305) 743-3667
MEMO
Date:
November 14, 2003
To:
Nancy Johnson
From:
Cindy 1. Ecklund
J{
Subject:
Planning Commission meetings
The Marathon City Council by formal decision on Monday, November lO, 2003 decided to hold the
Planning Commission meetings on the third Mondays of each month unless formally changed at a later
date. They also decided to have the meetings televised. Please reserve the EOC room for the following
dates in Fiscal Year 03/04 and tentatively reserve the third Monday of each month indefinitely.
November 17
December 1 5
January 19
February 16
March 15
April 19
May 17
June 21
July 19
August 16
September 20
III j<.ll.'
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CITY CLERi< CDDE ENF
PAGE Ell
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MONKOE. commc MElTING ROOM rACIUI'IIS
4!uJL, ':f~ :2 9 ~ - 3&; 7'-
Date: 1111 '-I l 'C "3
SpacificMc:diDgtloondlequecte4: ~ 0 C '~(.NV\
R.esetvingOrpUulion: C "\ \-.-~ 'N\ C\.f' 0\., +~ CV\
CoOlaclPctson: c.. ,~,-j ~~~\~~ Ico~5-St::;, o/s I..I~ J
~ (Address &. Phone Numbc
Int.eaded Use: C- I. -\ - \ ?\ c.. '^ V"'\ \ V)~ tv 'vV\ """,, <; ":>' ,,)01\
Official ~ Counly Government Use: Yes _ No
Datc(s) Needed: ___~O a...~~. Tune: From:
Special Audio VlSUal Equipment NecdccI: ~ '-<u.~, ~..~.
riS9 -'~I 0 \
to
Number of particip.,"ts: J Q:JI. ~
Public AMrCS$ Sy$tem.: Yes ../
No
Ncnc:: Pteu: raiC\" the attAched poliqr fAr use of mtttilt!:; rooms as approved by the Monroe Coullt)' Board
nf Couni1 COltlCllsSioncn OD September 19,2001, ad .igG belo1\'.
This is a ree Qf SJG.S! regular hour and $50.27 overtime bollr rate for larger meeting facilities and a $20.00 fee (or
smaller meeting 100m L1CiUtics (Government A~caciC3 EJcmpt) {or afl.cr bour, wcc:kcnd and holidays. There is ~
fee of $23,97 regu.l:1r hoor and $30.03 overtime I\()UI ralC for providing Clwu1et 16 T clevision COVCtagc. Poes an:
rcq,uln:d lo be submillctlal time of reservation, payable tl);
~
MONROE COUNTY BOARD QF COUNTY COMMISSIONERS
FEES ARE NON-REFUNl)ABJ.,~
Mail check OJ lJlOnty to:
M()I\I'Oe Couaty )~~ilitiC$ MainlCD3UI:e DcpasUUClll
3513 Soulh Roosevelt Boulevard
K.ey West. Florida 33040
Fax 1305--2'J.5- 3672
ll\a~ reviewed anti \lnderstand the policies for use ofMonroc: COUlIl}' meeting 100m f:1cititics, and aclntowlcdgf: !he
above orgaoization will be responsible (or any damage don<: to any oquipmeDl 8DdI0I bcilitics.
~rA~
Sip we-of Authorized
Ol '? ~- i.1 r do ~
Telephone ,
~_~ \ "',~~ CC:-~ .~'-J"," ~ - ~.' \-, ~\ ~~kLJ,.\ \< U ~-l CSV\.
Prilll N:ulle alld Title
NOTE: Plea!ie lclcllhone all reservation eancell:llio"" 10 111C F..cilitie$ MainU:nancr Dep8luncnt 31 305-292-443\
IWCDly-fouf (?4) lIo'lI~ prior 10 the dale of l'Cscr\-aliUft. FOI addition:ll int'ormalio!l. please call.