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04/22/1980 Special r u ~~ Special Meeting Board of County Commissioners Tuesday, April 22, 1980 9:00 A.M., Key West A special meeting of the Board of County Commission- ers was held on the above date for the purpose of interviewing professional architectural engineering services for the following proposed construction project: Library. The project (estimated construction costs and/or architectural/engineering and building fees in the amount of $500,000.00 to $750,000.00) will consist of construction of a structure to be used as a library facility and other governmental offices of approximately 10,000 square feet in area to house 50,000 to 60,000 volumes with adjacent paved parking lot and other associated governmental office . It will be located on a site between Fishermen's Hospital and the Sheriff's Substation located on u. S. Highway No.1 in Marathon, Florida (Key Vaca). Present and answering to roll call were Commissioner Curt Blair, Commissioner George Dolezal, Commissioner Jerry Hernandez, Jr., and Chairman Don Schloesser. Also present were Members of the Monroe County Library Board along with Danny L. Kolhage, Deputy Clerk; Kermit Lewin, County Adminis- trator; Michael Cates, Legal Advisor; members of the Press and Radio; and interested citizens. Proof of publication was entered into the records. Ms. Alice Skinger, Co-Chairman of the Monroe County u u 1.37 Library Board briefly addressed the Board regarding the -- construction project. The following firms were those selected by the screening committee of the Monroe Library Board to be inter- viewed by the Board of County Commissioners under the Consul- tant's Competitive Negotiation Act: 1. Bernard Zysovich Architects 2720 S.W. 28th Lane Coconut Grove, Fla. 333133 448-8595 2. William Hamilton Arthur Architects 800 Douglas Road Coral Gables, Fla. 33134 443-3100 3. Shrum & Succop Architects 13205 N.E. 16th Ave. N. ,Miami, Fla. 33161 891-0912 4. Richard G. Colville 257 Sunset Drive Islamorada, Fla. 664-4757 5. McCoy Knight Associates 2323 N. Roosevelt Blvd. Key West, Fla. 33040 296-5123 The Chairman advised each firm that they would have five minutes to make their presentation. During presentation of the third firm, Commissioner Ker~ entered the meeting room and was seated. The Chairman explained the selection process under the Competitive's Negotiation Act and distributed copies of Monroe County Resolution No. 220-1976 to each Board Member to be used for scoring the firms. Motion was made by Commissione Dolezal and seconded by Commissioner Blair to delete the criteria on page 1 and to score on the basis of opinion. Motion carried unanimously. Each Commissioner was advised to use page 2 of the resolution and score the firms as 5, 4, 3, 2, or 1, write in each firms name, and sign his name to the bottom of the page. After tabulation by the Clerk, the firms were rated in the following order: l. McCoy Knight Associates 20 points 2. Bernard Zysovich Architect 19 points 3. Shrum and Succop Architect 13 points 4. William Hamilton Arthur Arch. 12 points 5. Richard G. Colville 11 points Bids & Proposals. u 1.08 Contracts & Agreements. Commissione :; Procedures. Ordinance. Motion was made by Commissioner Dolezal and seconded by Commissioner Blair to refer the proposals to staff to begin negotiations. Motion carried unanimously. The special meeting was adjourned by the Chairman. Regular Meeting Board of County Commissioners Tuesday, April 22, 1980 Key West, Florida A regular meeting of the Board of County Commissione s convened on the above date. Present and answering to roll call were Commissioner Curt Blair, Commissioner George Dolezal Commissioner Jerry Hernandez, Jr., Commissioner Richard Kerr and Chairman Don Schloesser. Also present were Danny L. Kolhage, Deputy Clerk; Kermit Lewin, County Administrator; Michael Cates, County Attorney; members of the Press and Radio; and interested citizens. All stood for the Invocation given by the Chairman and remained standing for the Pledge of Allegiance to the Flag Prior to the start of the meeting the Chairman requested the format of the Agenda be changed placing Item "C" Public Hearing as Item "B" Unfinished Business and vice versa. PUBLIC HEARINGS The first item considered was a public hearing on an ordinance providing that the Code of Ordinances be amended by adding a section to be numbered 13-43 (a) (3). Proof of publication was entered into the records. The Attorney read the proposed ordinance into the records. The Board heard from Mr. Charlie Layton of Key Largo and Dr. Herbert Landry who both urged passage of the ordinance. Dr. Landry asked tha the Board go a step further to provide additional protection to the public. Chairman Schloesser offered an amendment to Section 3 by adding the following , "The sound shall be at a level whereby it cannot be heard at a distance of more than 25 feet from said enclosed structure between the hours of 10:00 P.M. and 7:00 A.M.". Motion was made by Commissioner Dolezal and seconded by Commissioner Kerr to continue the u U'109 public hearing until May 6, 1980 at 10:00 A.M. at Plantation Key. Motion carried unanimously. A public hearing was held on an ordinance establish- Ordinance; Appoint- ing Metropolitan Monroe County Council of Arts and Sciences. ments. Proof of publication was entered into the records. Motion - was made by Commissioner Blair and seconded by Commissioner Kerr to read the ordinance by title only. Motion carried unanimously. The Board heard from Ms. Jacky Rosenblatt and Dr. William Prosser who favored passage of the ordinance. the Board had received a list of 15 names that were recommende for appointment to the council. Motion was made by Com- missioner Dolezal and seconded by Commissioner Blair to adopt said resolution. Roll call vote was taken and carried with Commissioner Hernandez not present. Motion was made by Com- missioner Blair and seconded by Commissioner Kerr to refer the list of recommendations to the County Administrator to be placed on the next agenda. Motion carried unanimously with Commissioner Hernandez not present. ORDINANCE NO. 6-1980 See Ord. Book No. 4 which is incorporated herein by reference. A public hearing was held on the closing of Sunshine Road, abolishrilent Boulevard located northwest of Harbor Lane in Kahiki Harbor Subdivision, Monroe County, Florida. Proof of publication was entered into the records. No one in the audience spoke for or against the proposed closing of Sunshine Boulevard, however, a signed petition from property owners in Kahiki Harbor Subdivision favoring the closing was made part of the record. Motion was made by Commissioner Dolezal and seconded by Commissioner Kerr to adopt the following resolution authori - ing the closing of Sunshine Boulevard located northwest of - Harbor Lane in Kahiki Harbor Subdivision. Motion carried unanimously with Commissioner Hernandez not present. RESOLUTION NO. 106-1980 See Res. Book No. 18 which is incorporated herein by reference At this point Commissioner Hernandez returned to the meeting and was seated. UNFINISHED BUSINESS The next item was a request to enter into an agree- u 11.0 Machinery ~ Equipment. Contract & Agreement. Commissione s Procedures. Lease, Co. Property; Airport ment with Radio Research for removal of radar equipment at Long Key. After discussion a motion was made by Commissioner Blair and seconded by Commissioner Kerr to continue this item until the May 6, 1980 meeting in order for staff to inspect the equipment before the Board takes any action. Motion car- ried unanimously. The Chairman at this time advised the Board Members and County Administrator that in the future agenda items woulc not be moved out of order and that specific times be given items involving citizens groups. He did allow for the follow- ing 2 items to be taken out of order at this time. REQUEST TO ADDRESS THE BOARD Commissioner Dolezal requested the Board's approval to lease space in the Northeast section of the Marathon Airport to Robert Appleton to be used for a hanger. Motion was made by Commissioner Dolezal and seconded by Commissioner Blair directing the Airport Manager and County Attorney to prepare a lease with Mr. Appleton for 15 years allowing for an increase of 10 percent per year and bring it back to the Board for approval. Motion carried unanimously. Co. Fire & Commissioner Dolezal discussed the problem with the Amb. Corps. Bldgs. & Marathon Volunteer Fire Department and U. S. Customs at the Grnds. ; Airport Marathon Airport. A spokesman for the fire department advised the Board that the volunteers would be willing to renovate a Bids & Proposals; License & Permit. trailer to meet the needs of U. S. Customs and erect a fence in the surrounding area if trailer and fencing were provided by the Board for U. S. Customs to move into so that the fire department can remain in the space currently occupied by both bodies. After lengthy discussion a motion was made by Com- missioner Hernandez and seconded by Commissioner Dolezal supporting the concept of moving U. S. Customs to the NorthsidE of the Airport and instructing the Airport Manager to make ap- plication for the necessary permits. Motion carried unanim- ously. Motion was then made by Commissioner Hernandez and seconded by Commissioner Dolezal instructing Public Works Director to seek proposals for an office size mobile home to be used by U. S. Customs and report back to the Board on May 6 u u 1.U I 1980. Motion carried unanimously. Motion was also made by Commissioner Hernandez and seconded by Commissioner Dolezal Survey. instructing the Public Works Director to conduct a feasibility study concerning the use of surplus fencing materials. Motion carried unanimously. LEGAL DEPARTMENT The Board heard from Ms. Rosa Morgan, state of Funds:?eC:. gra-i,-ta) . Florida, Department of Community Affairs, concerning an Energy Crisis Assistance Program. After lengthy discussion a motion was made by Commissioner Kerr and seconded by Commissioner Hernandez to adopt the program contingent upon all final arrangements being worked out between the Social Services Department, the County Attorney and the Finance Department. Motion carried unanimously. The meeting recessed at 12:25 P.M. for lunch and will re-convene at 2:00 P.M. Regular Meeting Re-convened - The regular meeting of the Board of County Com- missioners re-convened at 2:15 P.M., with all Commissioners present. UNFINISHED BUSINESS Fred Tittle, Attorney, representing the Garbage Ordinance, Franchisees, addressed the Board and recommended some changes Garbage. to the Mandatory Billing Ordinance No. 10-1977. No action was taken. Commissioner Feiner, City of Key Colony Beach, Roads, misc. requested that an item concerning report on Key Colony Beach Roads be kept as an open subject so he can come back to the - Board when necessary. Mr. Hicks, Director of Division of Disaster Prepared Civil Defense .; ness, addressed the Board and requested supplemental funding Budget. for the balance of this fiscal year. Motion was made by Com- missioner Blair and seconded by Commissioner Dolezal not to take action on this item at this time but instructing the County Administrator along with the County Clerk to come back to the Board on May 6, 1980 with a series of recommendations concerning all departments as to what can be done for the u 112 Travel. remainder of the fiscal year as far as the Budget is concernec and to approve travel for Mr. Hicks on April 23 through 26 to Orlando to attend the National Hurricane Conference for Christine Pinder, Secretary, to travel to Jupiter, Florida to attend Office Management Seminar from April 30 through May 2, 1980. Motion carried unanimously. Civil Mr. Hicks also discussed the status of Monroe Count1 Defense. Basic Emergency Operations Plan. REQUEST TO ADDRESS THE BOARD Co. Enginee . Mr. Aguero addressed the Board concerning date and time for interviewing of Consulting Engineering Firms and advised the Board that he had screened the applicationR~ and was recommending five firms for interview by the Board. Chairman Schloesser moved that the Board accept Mr. Aguero's recommendations. No second was received to his motion. Motic died. Chairman Schloesser then made a motion which was secon- ded by Commissioner Blair that the Board interview the 5 firms at Plantation Key at 2:00 P.M., May 6, 1980. During discussic~ a motion was made by Commissioner Hernandez and seconded by Commissioner Dolezal to postpone action on this item until all pertinent data is before the Commission as to what the policy of the Board is. During discussion the motion to post- pone was withdrawn. The original motion also was withdrawn. Motion was then made by Commissioner Hernandez and seconded by Commissioner Blair instructing staff consisting of County Administrator, County Attorney and Mr. Aguero to screen the 12 applications and bring back the top 5 applications to the Board at the May 6, 1980 meeting. Motion carried unanimously. Budget; Advertising Motion was then made, by Commissioner Hernandez and seconded by Commissioner Kerr to authorize expenditure of $1,000.00 out of the Board of County Commissioners Special Advertising Account for the 1980 Island Roots Festival, 1980. Motion carried unanimously. Hospitals. Commissioner Blair presented a,resolution supporting the re-opening of the U. S. Naval Hospi~al. Motion was made by Commissioner Blair and seconded by Commissioner Dolezal to adopt said resolution. Motion carraed unanimousJy. u u 11.3 - - RESOLUTION NO. 107-1980 See Res. Book No. 18 which is incorporated herein by referencE Commissioner Kerr discussed Tax Relief Program and requested travel authorization to Tallahassee for Board Mem- bers, Property Appraiser and staff to meet with the State Department of Revenue Officials and the Governor prior to the Board's Budget Hearings. The Attorney is arranging the meet- ing to coincide with another meeting in Tallahassee that the Board has already approved. REPORTS AND RECOMMENDATIONS OF COUNTY ADMINISTRATOR Travel; Budget. Motion was made by Commissioner Hernandez and secon- Budget. payment of ded by Commissioner Kerr to approve/the following for pauper burials: Pritchard Funeral Home - $325.00 and Lopez Funeral Home - $275.00. Motion carried unanimously. At this point in the meeting Commissioner Dolezal left the meeting and did not return. Motion was made by Commissioner Kerr and seconded by Commissioner Hernandez to approve the following County Inventory Changes: Property Appraiser's Office: Inv. #224-434, Diebolc Power File; Inv. #224-363, File Unit; Inv. #224-372, File Unit; Inv. #224-330, File Unit. These items are to be transferred to the County's inventory. Motion carried unanimously. Motion was made by Commissioner Blair and seconded by Chairman Schloesser to put Mr. Vernon Page on a month to month contract with the ability to terminate on 15 days noticE at the same rate of pay. Motion carried unanimously. Machinery I Equipment; Furniture& Fixtures. Contract & Agreements Co. Eng. Motion was made by Chairman Schloesser and seconded Budget; Television by Commissioner Kerr to approve payment in the amount of $2,129.10 to Kessler Associates for professional services. Motion carried unanimously. Motion was then made by Com- missioner Blair and seconded by Commissioner Hernandez instructing the County Attorney to re-negotiate the contract with Kessler Associates to revise their percentage in light of the revised project cost estimates. Motion carried unanimously. Motion was made by Commissioner Hernandez and seconded by Commissioner Blair to approve a refund for License & Penn!u; . u 114 Zoning; License & Permit. Zoning. Appoint- ments; Retired Persons. Appoint- ments; Retired Persons. Lawrence J. Migedt in the amount of $10.00 due to rescinded action on temporary trailer permit. Motion carried unanimously. Motion was made by Commissioner Blair and seconded by Commissioner Hernandez to approve the following variances: John and Victoria Dietz & Jacques and Eleanor Dietz _ approval to place a mobile home on Lot 3, Block 4 of Geiger Mobile Homes, as recorded in Plat Book 5, page 77 and located in Section 27, Township 67 Soutt, Range 26 East, Geiger Key, zoned RU-5, in AICUZ Zone C-2. Marcus & Virginia Hill, Jr. - approval to construct a single family home on Lot 8 of Similar Sound Section A, as recorded in Plat Book 3, page 126 and located in Section 22, Township 67 South, Range 26 East, Big Coppitt Key, zoned RU-l, in AICUZ Zone 2. Motion carried unanimously. Motion was made by Commissioner Blair and seconded by Commissioner Hernandez to approve a variance to the Flood Hazard Ordinance for Ocean Reef Club. Motion carried unan- imously. Motion was made by Commissioner Blair and seconded by Commissioner Hernandez to postpone an item concerning appointment of Harold L. Smith to the Older Americans Advisory Council until the May 6, 1980 meeting. Motion carried unanimously. ,..0 Motion was made by Commissioner Hernandez and seconded by Commissioner Blair to approve the following appoir. - ments to the Monroe County Nutrition Program for Senior Citizens Project Council effective October 1, 1979 through September 30, 1980: Reggie Hollingworth Vera Buttell Jack Spiegel Ruth Richardson AARP Key West AARP Big Pine Key AARP Marathon AARP Key Largo Council Members Alternates Annie Navarro Rudolph Boza Dorothy Curry Katherine Clear - Douglas Erwin Meitz - Harris I Rosie Alvarez - Harris II Willie Oden - Marathon Eleanor Holman - Coral Shores Patrick Roberts Ex Officio Members Jim Kalinowsky Social Security Admin. 112 Post Office Building Key West, Florida Motion carried unanimously. Blanche Collins Fishermens Hosp. Marathon, Fla. u u 1.1.5 Motion was made by Commissioner Blair and seconded by Commissioner Hernandez to approve the Retired Senior Volunteer Project Continuation Application for FY 1980-81. Motion carried unanimously. Motion was made by Commissioner Blair and seconded ..--. by Commissioner Hernandez to adopt the following resolution granting permission to the Florida Keys Aqueduct Authority to do the necessary dredging and filling in connection with the Water Pipeline. Motion carried unanimously. RESOLUTION NO. 108-1980 See Res. Book No. 18 which is incorporated herein by referencE. Mr. Aguero discussed Andros Road, Key Largo and recommended that the County work forces be allowed to do the work using 5th and 6th Cent Gas Tax monies since it has been out for bids three times and no bids were received. Motion was made by Chairman Schloesser and seconded by Commissioner Blair to authorize the use of 5th and 6th Cents funds and County personnel to do the work. Motion carried unanimously. ----- REPORTS AND CORRESPONDENCE OF BOARD MEMBERS Commissioner Hernandez discussed the position of Director of Planning and Zoning and made a motion to appoint Ms. Kristine Neblett as Acting Temporary Planning and Zoning Director for 3 months to relieve Mr. Lewin of those duties. He received no second to his motion. Motion died for lack of a second. Motion was then made by Commissioner Blair and seconded by Commissioner Kerr to postpone action on this item until the May 6, 1980 meeting. Motion carried unanimously. Commissioner Hernandez then discussed County-wide toll free calls. Motion was made by Commissioner Hernandez to adopt the following resolution and seconded by Commissioner Kerr/instructing the County ..--. Attorney to petition the Public Service Commission to get Monroe County on the docket to see if we can call for public hearings for county-wide toll free telephone calls for Monroe County. Motion carried unanimously. RESOLUTION NO. 108A-1980 Res. Book No.18 At this point in the meeting Commissioner Herandez lefr the meeting room and did not return. Motion was made by Commissioner Kerr and seconded bv Chairman Schloesser to authorize the following travel: Retiren Persons; Funds (Fed.Grant) Application Aqueduct; License & Permit. Road prog., 5th:& 6th Cents. Zoning; Co. Empl. State Agency; Communica- tions. u 11.6 Travel. Tax Asmt. Public Health. Budget. State Agenc Bldgs & Grnds. Commissioner Hernandez and another Commissioner on May 14, 1980; Chairman Schloesser and Commissioner Dolezal _ April and May, 1980 to attend South Florida Regiona Planning Council Meeting in Miami, Florida. Commissioner Hernandez - May, 1980 to attend Bonds Issue Seminar. Motion carried unanimously. LEGAL DEPARTMENT Motion was made by Commissioner Blair and seconded by Commissioner Kerr to adopt the following resolution adopt- ing Additions, Corrections, and Deletions to the Special Assessment Roll of 1980. Motion carried unanimously. RESOLUTION NO. 109-1980 See Res. Book No. 18 which is incorporated herein by referenc . Motion was made by Commissioner Blair and seconded by Chairman Schloesser to adopt the following resolution setting foreign travel immunization fees to be charged by Monroe County Health Department with an amendment that all of the fees be $10.00 except the Certificate Validation which is $3.00. Motion carried unanimously. RESOLUTION NO. 110-1980 See Res. Book No.18 which is incorporated herein by reference Motion was made by Commissioner Blair and seconded by Commissioner Kerr to adopt the following resolution transferring funds. Motion carried unanimously. RESOLUTION NO. 111-1980 See Res. Book No.18 which is incorporated herein by reference Motion was made by Chairman Schloesser and seconded by Commissioner Kerr to adopt the following resolution authorizing Commissioner Blair and Commissioner Kerr along with the County Attorney and Dr. David Greenberg to meet with the General Services Administration and the City of Key West, Florida, per the request of the General Services Administration. Motion carried unanimously. RESOLUTION NO. 112-1980 See Res. Book No.18 which is incorporated herein by reference REPORTS AND RECOMMENDATIONS FROM THE CLERK TO THE BOARD Motion was made by Commissioner Blair and seconded by Commissioner Kerr to approve the following items: u u 11.7 1. Warrants - April, 1980: General Revenue Fund, #5450 - 6005, in the amount of $1,665,583.08. Budget. General Revenue Fund, Bouelvard Bank, #8, in the amount of $14,301.40. - General Revenue Fund, Marathon Bank, #6, in the amount of $12,013.00. General Revenue Fund, First American Bank, #6, in the amount of $16,085.40. General Revenue Fund FRS, #25-27, in the amount of $38,445.02. Supplement to the General Revenue Fund, #23-24, in the amount of $3,078.78. Fine & Forfeiture Fund, #53-A-56, in the amount of $7,510.47. Road & Bridge Fund, 47-B-51, in the amount of $289,449.61. Airport Revenue Fund, #15-17, in the amount of 785.48. Airport Operation & Maintenance Fund, #26, in the amount of $1,775.69. Airport Development & Replacement Fund, #17-18, in the amount of $44,272.86. Law Library Fund, #18, in the amount of $199.67. Card Sound Bridge Revenue Fund, #29-30, in the amount of $31,293.61. MSD Tax District, #59-C-73, in the amount of $82,039.66. Workmens Compensation, #82-89, in the amount of $122,716.48. MSD Tax District #lOO-B, #27, in the amount of $1,292.96. MSD Tax District #72, #27, in the amount of $246.90 - MSD Tax District #73, #27, in the amount of $3,859.04. MSD Tax District #74, #27, in the amount of $838.03 MSD Tax District #75, #27, in the amount of $4,298.98. MSD Tax District #76, #27, in the amount of $1,799.21. MSD Tax District #lOO-A, #27, in the amount of $437.28. MSD Tax District #lOO-C, #27, in the amount of $441.73. MSD Tax District #lOO-H, #27, in the amount of $2,495.38. MSD Tax District #500-1, #27, in the amount of $138.97. u 118 Budget; Co. Eng. Appointment Elections, Sp. & Misc. (Referendum 2. Approval of payment of Invoice No. 17 in the amount of $9,158.33 to Reynolds, Smith and Hills, Consulting Engineers. Motion carried unanimously. OFFICIAL CORRESPONDENCE AND INFORMATION The Board was advised of a letter from the Super- visor of Elections concerning the County Canvassing Board fo the Special Referendum Election on April 29, 1980. There being no further business the meeting was adjourned.