Item O2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM S~RY
Meeting Date: February 18, 2003
Division: Monroe County Housing Authority
Bulk Item: Yes XX
No
Department: Special Programs Office
AGENDA ITEM WORDING: Resolution approving Amendment 1 to the Contract Agreement
between the Department of Community Affairs and Monroe County.
ITEM BACKGROUND: Resolution 467-2003, October 15, 2003, approved the preparing of the
amendment to the Community Development Block Grant (CDBG) Contract Agreement with DCA
and having the Mayor to sign the cover letter. The amendment addresses the reallocation of the
housing rehabilitation funds ($150,000) to the sewer connections category.
A draft amendment was sent to DCA in November 2003 for review and approval before
the final version is presented to the BOCC. DCA approved the draft amendment in January 2004.
The delay was for DCA-initiated procedural changes. Upon review and approval of the submitted
amendment, DCA will initiate a "Notification #1 to Grant Agreement Between DCA and Monroe
County" in the form of a resolution, to be executed by the County Mayor, in three (3) original copies.
PREVIOUS RELEVANT BOCC ACTION: Resolution 213-2003, March 19, 2003, executed
the CDBG Contract Agreement. Resolution 467-2003, October 15, 2003, approved the preparing
of the amendment for submittal to DCA.
CONTRACT/AGREEMENT CHANGES: Reallocation of the Housing Rehabilitation Work
Activity funding ($150,000) to the Sewer Hookup Work Activity, bringing the Sewer Hookup
Work Activity funding total to $637,500. None of the changes made in this amendment will
affect the scoring of this agreement and the grant remains within the fundable range.
STAFF RECOMMENDATION: Adoption of this resolution amending the CDBG Contract
Agreement (03DB-IA-II-54-01-H32) with DCA, and for the Mayor to sign an original County
Letterhead cover letter and Request For Amendment form (DCA form 69).
TOTALS COST:
$0.00
BUDGETED: Yes X
No
COST TO COUNTY: $0.00
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes No -X...-
AMOUNT PER: Month
Year
APPROVED BY: County Attorney. _ OMB
ing _ Risk Management _
DEPARTMENT APPROVAL:
anuel Castillo, Sr., Executive Director
Monroe County Housing Authority
DOCUMENTATION:
Included XX To Follow
Not Required _
DISPOSITION:
AGENDAITEM#D'--
RESOLUTION NO.
- 2004
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
APPROVING AMENDMENT 1 TO THE AWARDED COMMUNITY
DEVELOPMENT BLOCK GRANT, CONTRACT AGREEMENT
WHEREAS, on October 15,2003, the BOCC granted approval to the preparing of the amendment to an Community
Development Block Grant (CDBG) Contract Agreement with DCA (03DB-lA-11-54-0l-H32), and
WHEREAS, the Momoe County Housing Authority provided to DCA a draft amendment for review and said draft
amendment was accepted by DCA, and
WHEREAS, a draft amendment prepared by the Momoe County Housing Authority shifted priorities to funding
sewer connections, and
WHEREAS, DCA final approval requires a resolution from the local governing body approving the amendment and
the issuance of a cover letter signed by its Chief Elected Official.
NOW, THEREFORE, BE IT RESOLVED, that the Board approves Amendment 1, attached hereto as Exhibit A,
to the CDBG Contract Agreement with DCA, and for the Mayor to sign an original cover letter and Request For Amendment
form (DCA form 69) for this amendment submittal.
PASSED AND ADOPTED, this
day of
,2004.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor Nelson
Mayor Pro Tem Rice
Commissioner McCoy
Commissioner Neugent
Commissioner Spehar
By:
Mayor Murray Nelson
SEAL
By:
..'.\\Ie.." vrrON
, ,~;j.;:,~~~t\:f:Y
// /2.--y,.tl'L.",--
ArrEST: DANNY L. KOLHAGE
CLERK
Deputy Clerk
OJ!~.1.~~E
(305) 294...c&41
Mayor Murray E. Nelson
Damaron Building, Suite 2
99198 Overseas Highway
Key Largo, FL 33037
PHONE (305) 852-7175
FAX (305) 852-7162
EMAIL: boccdis5@monroecounty-ft.gov
(~- ...--.
BOARD OF muNTY mMMISSIONERS
Mayor Murray E. Nelson, Disbict 5
Mayor Pro Tern David P. Rice, District 4
Dixie M. Spehar, Disbict 1
George Neugent, Disbict 2
Olartes "Sonny" McCoy, District 3
February 18, 2004
Mark Nixon, Community Assistance Consultant
Florida Department of Community Affairs
Bureau of Community Development
2555 Shumard Oaks Boulevard
Tallahassee, Florida 32399
Dear Mr. Nixon:
Re: County of Momoe, Community Development Block Grant (CDBG)
Contract Agreement #03DB-IA-II-54-01-H32.
Subject: Amendment One
The attached Amendment package has been approved by the Board Of County Commissioners and is being
forwarded to your office for approval.
This Amendment is to reallocate the remaining housing rehabilitation funding to sewer connections. The
narrative description of the proposed changes clearly states the Amendment's intent and is supported by
specific revisions to the Contract Agreement.
This Amendment does not reduce the number of intended beneficiaries, accomplishments or scoring points
from the original contract. Additionally, although there is a minimal change in the source and use of project
funds the adjustment does not affect the source and use of the remaining non-CDBG funding supplements of
the original application. The Amendment does not affect the Environmental Review Record.
The County of Monroe appreciates the technical assistance provided by your staff and continued support.
Sincerely,
Murray Nelson, Mayor
Momoe County, Florida
Attachment: Amendment #1, County of Momoe, Community Development Block Grant (CDBG)
Contract Agreement #03DB-IA-II-54-01-H32.
Cc: James Roberts, County Administrator
J. Manuel Castillo, Sr., Executive Director, MCHA
Mark Bell, CDO/SPO Director, MCHA
Narrative Description of Proposed Changes:
This is the first amendment for this grant under Contract Agreement 030B-1A-
11-54-01-H32.
On March 19, 2003, the Soard Of County Commissioners (SOCC) granted
approval of accepting the 2002 COBG grant agreement offered by OCA versus
competing for the cycle 2003 COSG grant. The County focus for the COBG 2002
cycle was somewhat different than for COSG 2003 cycle. For the cycle 2003
COBG grant, the County shifted its priorities to solely funding sewer connections
throughout the County. Therefore, the cycle 2002 COBG grant needed to be
amended to reflect this shift in priorities. Pursuant to OCA requirements, the
COBG application was to be executed according to the cycle 2002 application
and then amended.
Also during this March 19th session, the Commission approved the reallocating
of all the housing rehabilitation funds ($150,000) by moving these funds to the
COBG Work Activity of Sewer Connections. With the reallocation of the Housing
Rehabilitation funding, the amount for the COBG Work Activity increases from
$487,500 to $637,500. The Commission also approved that the expanded Stock
Island Service Area be designated as the initial service area for this COBG sewer
connection assistance.
The sewer connections are a primary activity as opposed to a complimentary
activity (9B-43.009(6)) and is within the work activity of 09(a). The change in
work activity category of 09(a) is found in the OCA-69 Amendment Form. The
total number of household units to be served increased from 45 to 100. The
number of VLI has increased from 33 to 50, and the LI has increased from 12 to
50. The Project Impact scores remain the same.
As stated above, the first service area designated for the County was the Stock
Island wastewater project. The County awarded a contract to the Key West
Resort Utility (KWRU) for this service. The area served was already being
serviced by the KWRU and was a logical expansion of their existing wastewater
treatment facility. The work was completed ahead of schedule and the homes
were notified to connect to the wastewater system. However, wastewater
construction concerns remained for 20 mobile home parks/properties that
comprise 679 households with very low- and low-income residents. The county
is working with these communities to reduce the sizable connection fees and
associated construction costs, and abandonment of existing wastewater
treatment package plants located on each site. The County Commission
extended the application period for the final time until March 31, 2004.
There are three (3) other wastewater project areas for Monroe County. These
sites are expected to be under contract for construction of a wastewater
treatment facility sometime at the end of calendar year 2004. These project
areas are Bay Point, Conch Key, and Key Largo.
With the reallocation of funding from Housing Rehabilitation to Sewer
Connections, within this work activity category, $200,000 of Housing
Rehabilitation matching funds will be withdrawn: $150,000 from the County and
$50,000 from SHIP. The County will continue to utilize the existing SHIP funds to
assist in housing rehabilitation, but these SHIP funds are not committed against
the County CDBG Program. However, on October 15, 2003, the BOCC
approved retaining $200,000 in County's Fund 100 as matching funds for this
CDBG. These matching funds replace and exceed the previous $150,000 and
are to be applied against the sewer connection costs. This BOCC agenda item
and Resolution 471-2003 are provided under Supplemental Information.
This adjustment does not affect the source and use of the remaining non-CDBG
funding supplements of the original application. The source and use of funds
document for the cycle 2002 initial application, CDBG-70 Form (CDBG-N-4)
reflects the change in blue.
The funding sources for non-CDBG funding that supports wastewater treatment
facilities, has not changed. The original commitment of funds still maximizes the
CDBG-N-4 points (70 maximum). Increases in funding commitments over the
last two (2) years, does not affect this scoring area of the application. The
general breakdown of these funds can be found in the Source and Use of Project
Funds attached to the DCA-59 Amendment Form. The $200,000 match funding
was added to the $3,000,00 the County committed to Stock Island.
A CA TF meeting, open to the public, was held on Monday, September 22, 2003,
and the recommended amendment was reviewed and discussed. The CA TF
recommended approval to amend the cycle 2002 CDBG grant and to provide the
amendment to the BOCC for approval. This resolution is part of this amendment
application.
In conclusion, it is recognized that the sewer connection activity is extremely
important to the County of Monroe. The CDBG Contract Agreement does not
expire until April 2005. With the moving of the remainder of these funds to the
sewer connection activity will greatly assist in reducing the highly
disproportionately high or adverse affects on the low- and very low-income
service recipients.
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ACTIVITY WORK PLAN
RECIPIENT MONROE COUNTY
DATE PREPARED February 18. 2004
CONTRACT NO.03DB-1A-11-54-01-H32
ACTIVITY BUDGET $112.500
(for this activity only)
Activity Number of Proposed Beneficiaries Proposed Activity Units
for this activity onlv Housing
Name Administration Units
Number 013 100 H,U,
Service Area # NlA LMI VLI Total No, of Units Type of
Units
Date Date Describe Proposed Action to be Undertaken or Contract Special # Units to be Proposed $$
Start End Condition Clearance Documentation Completed to be
(month (month to be Submitted by "Date End" by "Date End" Requested by
& year) & year) "Date End"
Submit Request for Release of Funds & Environmental Conditions
Submit documentation to clear Special Condition Numbers..A!!-
05/03 06/03 Administrative Quarterly Reimbursements $5,000,00
07/03 09/03 Administrative Quarterly Reimbursements $14,717,00
1 0/03 12/03 Administrative Quarterly Reimbursements $14,717,00
01/04 03/04 Administrative Quarterly Reimbursements $14,717,00
04/04 06/04 Administrative Quarterly Reimbursements $14,717,00
07/04 09/04 Administrative Quarterly Reimbursements $14,717,00
1 0/04 12/04 Administrative Quarterly Reimbursements $14,717,00
01/05 03/05 Administrative Quarterly Reimbursements $14,717,00
04/05 06/05 Administrative Quarterly Reimbursements $4,481,00
05/03 06/05 Submit Administrative Closeout
ACTIVITY BUDGET TOTAL $ 112.500
(must equal Activity Budget in the heading of this form)
1
ACTIVITY WORK PLAN
RECIPIENT MONROE COUNTY
DATE PREPARED February 18. 2004
CONTRACT NO, 0308-1 A-11-54-01-H32
ACTIVITY BUDGET $637.500
(for this activity only)
Activity Number of Proposed Beneficiaries Proposed Activity Units
for this activity onlv Housing
Name Sewer Connections Units
Number 09(s) 50 50 100 100 H.U.
Service Area # N/A LMI VLI Total No, of Units Type of
Units
Date Date Describe Proposed Action to be Undertaken or Contract Special # Units to be Proposed $$
Start End Condition Clearance Documentation Completed to be
(month (month to be Submitted by "Date End" by "Date End" Requested by
& year) & year) "Date End"
Submit Request for Release of Funds & Environmental Conditions
Submit documentation to clear Special Condition Numbers ALL
07/03 09/03 Sewer Connections (0%) 0
1 0/03 12/03 Sewer Connections (0%) 0
01/04 03/04 Sewer Connections (15%) 15 $95,625,00
04/04 06/04 Sewer Connections (39%) 39 $153,000,00
07/04 09/04 Sewer Connections (64%) 64 $159,375,00
1 0/04 12/04 Sewer Connections (82%) 82 $114,750,00
01/05 03/05 Sewer Connections (100%) 100 $114,750,00
04/03 04/05 Submit Administrative Closeout
ACTIVITY BUDGET TOTAL $ 637.500
(must equal Activity Budget in the heading of this form)
2
CDBG-H-5: Project Impact
CDBG-H-5: PROJECT IMPACT
CDBG FUNDS AND ACTIVITY GOAL SCORE SPREADSHEET
A
ACTIVITY NUMBER AND NAME
001 ACQUISITION, IN SUPPORT OF
001 ACQUISITION IN 100 YEAR FLOOD PLAIN $
~ CLEARANCE $
09a CODE ENFORCEMENT $
~ DEMOLITION $
016 HISTORIC PRESERVATION $
098 HOUSING REHABIDEMO/REPLACEMENT
008 PERM RELO AS PART OF HAZ. MIT,
008 PERMANENT RELOCATION- OTHER
098 POTABLE WELL INSTALLATION..
011 REMOVAL OF HOUSING ARCH, BARRIERS
09a SEPTIC SYSTEM INSTALLATION..
09a SEWER HOOKUPS..
008 TEMPORARY RELOCATION
098 UTILITY HOOKUPS, OTHER..
098 WATER HOOKUPS"
2. TOTAL COLUMN "B" (CDBG
PROJECT COST):
3, CALCULATE COLUMNS "C" AND
"E" AND TOTAL COLUMN "E"
FOR THE TOTAL ACTIVITY GOAL
SCORE:
4. ENTER CDBG ADMINISTRATIVE
FUNDS:
S, TOTAL "2B" AND "4B" FOR THE
TOTAL REQUESTED CDBG FUNDS:
6. DIVIDE ADMINISTRATIVE FUNDS
REQUESTED ("4B") BY TOTAL
FUNDS REQUESTED ("SB") TO GET
THE CDBG ADMINISTRATIVE
PERCENTAGE ("4B" + "SB"):
1. ENTER CDBG ACTIVITY FUNDS:
BCD E
% OF CDBG
ENTER CDBG PROJECT COST GOAL ACTIVITY GOAL SCORE
ACTIVITY FUNDS "B" + "2B" POINTS "C" x "0"
$
.
$
$
$
$
$
$637,500.00 100.00
$
$
$
$
1S0
SO
7S
100
70
1S0
1S0
100
1S0
1S0
1S0
1S0 150.00
1S0
125
150
150,00
1S0 POINTS MAXIMUM
$112,500,00
$750,000,00
,1500
.1500 MAXIMUM
7. IF THE LOCAL GOVERNMENT DESIRES TO PAY THE COST OF THE GRANT APPLICATION PREPARATION FROM THE
GRANT (IF AWARDED), ENTER THE PAYMENT AMOUNT: $ NlA DOCUMENTATJON MUST BE
INCLUDED AS APPENDIX G.
-GOAL POINTS ARE THE SAME AS THE ACTIVITY SUPPORTED.
"*THESE ACTIVITIES ARE USED WHEN NO REHABILITATION IS REQUIRED OTHER THAN THESE REFERENCED ITEMS BECAUSE THE
HOUSING UNIT MEETS THE LOCAL HOUSING CODE AND SECTION 8 HOUSING QUALITY STANDARDS,
CDBG-H-5: PROJECT IMPACT (CONTINUED)
8. COMPLETE THE VLlIMPACT SPREADSHEET
A B C D E F G H
UNIT %OF
OF ENTER ENTER ENTER CDBG VLI
MEA- 'OFVLI TOTAL' OF VLI% VLI PROJEC IMPACT SCORE
SURE. UNITS TO BE UNITS TO BE ("C" + "0") RAW T COST (UF" X "G")
ACTIVITY MENT ADDRESSED ADDRESSED POINTS (COPY)
SCORE
ACQUISITION, IN SUPPORT OP""
ACQUISITION IN 100 YEAR FLOOD PLAIN H,U,
CLEARANCE H,U,
CODE ENFORCEMENT H,U.
DEMOLITION H,U,
HISTORIC PRESERVATION H,U,
HOUSING REHABJDEMO/REPLACEMENT H,U,
PERM RELO AS PART OF HAl, MIT, H,H,
PERMANENT RELOCATION- OTHER H,H,
POTABLE WELL INSTALLATION H,U,
REMOVAL OF HOUSING ARCH, H,H,
BARRIERS
SEPTIC SYSTEM INSTALLATION H.U,
SEWER HOOKUPS H,U, 50 100 50.00% 235 100.00 235.00
TEMPORARY RELOCATION H.H,
UTILITY HOOKUPS, OTHER H,U.
WATER HOOKUPS H,U,
9. TOTAL COLUMN "H" FOR THE VLI
IMPACT SCORE: 235,00
235 POINTS
MAXIMUM
TRANSFER
THIS SCORE TO
FORM CDBG-H-
1,
10. THE AVERAGE COBG LMI HOUSING UNIT COST SCORE:
A. Referring to the COBG Funds and Activity Goal Score Spreadsheet, calculate the
average COBG LMI
housing unit cost:
S 63711500 + 100 = S6~375.00
Enter the total COBG Project Enter the total number Average COBG LMI
cost ("2B") of LMI housing units Housing unit cost
B, Based on the average CDBG LMI housing unit cost, enter
the appropriate score: Score 100
100 POINTS MAXIMUM
TRANSFER THIS SCORE TO FORM CDBG-
***Use H. U. or Parcel for unit of measurement.
H, U. = Housing Unit
H. H. = Household
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
. Meeting Date:
Bulk Item: Yes
15 October 2003
No-L
. Division:
. Department:
Growth Management
Marine Resources
AGENDA ITEM WORDING:
Approval ofa Resolution supporting funding to serve low and very low income households (as defined by HUD) within Key Largo
Park and Trailer Village, Conch Key, Baypoint, and Stock Island wastewater projects and providing for an implemcmation Plan to be
admiDistered through the Monroe County Housing Authority.
ITEM BACKGROUND:
In July of 2002; 1he Boani adopted Resolution 306-2002 providing general gl!idp.l~ to usist low and very low incoD1lC households
with required wastewater improvements related to their property. Worldng with the Florida Keys Aqueduct Au1hority (FKAA).
FEMA and the Momoc County Housing Authority, a COmn.itrnP.Ut was made to faDd individual households meeting the low and very
low income caZgories at the 7()oAl (low income) and 90% (very low income) subsidy leveL The County must meet this commitment
for the FEMA projec1S tbrough its own fuDdiDg sources or subsidy funds will be taken away from project construction dollm' and will
raise the per EDU coat of the project. However, the assistance provided in the attached Jmp1emmtauon Plan includes assistance for
reotexs through gmn1B to ICDtal property owoen. This is not a requiIement of the FEMA ftmdi:Dg poar;aLn.
CDBG funds were Usumcd to cover JDOIt of the costs for low and vr:cy low-income subsidies across all cmreDt projects, but they will
not. Based on cmrcnt estimates the CDBG funds will cover --})pCOXimately half of the Stock Island (KWRU) project with an assisting
. match of $200,000 fiom the County (Fund 100 - BnDlIlIlD' Autboritv funds), Thus, we JlDJSt commit f\mds to cover the County's
ObligatioDS for ~'Q.'lAilli"l applicants on Stock Island, Baypoint, Conch Key and Key Largo wastewa1m. The estima1l:d costs to cover
low and very low income houscbo1ds is $2,503,209. For the time being these fimds aTe expected to be part of a dedicated County
rcvCDDe source, however staff expects to shift the obligation of these sources to future CDBG gram dollars. The prop will be
admiDistcred 1broush the Monroe County Housing Authority under the guidance of the attached Resolution 8Dd Implementation Plan.
PREVIOUS RELEV.ANT BOCC ACTION:
July 2002 - Raolution 306-2002
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMEMlATlONS;
Approval
TOTAL COST: 52.503.209
COST TO COUNTY: 51.865.709
REVENUE PRODUCING: Yes
APPROVED BY: County Atty .-1L
DIVISION DIRECfORAPPROV AL:
BUDGETED: Yes No
SOURCE OF FUNDS: Fund 304/ Fund 100
No .-1L AMO Year
o
DOCUMENTATION:
DISPOSITION:
Timothy M l' of Growth Man
Included -1L To Follow _ Not Required
AGENDA ITEM NO.:
~~
BC0310100.cIoc
09I26J03 4:51 PM
Marine Resources
RESOLUTION NO. 471 - 2003
A RESOLUTION OF TIlE MONROE COUNTY BOARD OF
COMMISSIONERS COMMITTING FUNDS TO ASSIST LOW
AND VERY LOW INCOME HOUSEHOLDS IN TIlE PAYMENT
OF WASTEWATER CONNECTION FEES AND IN MAKING
NECESSARY AND RELATED ON-SITE IMPROVEMENTS FOR
PROJECT AREAS LOCATED IN THE STOCK ISLANDt
BA VPOINT, CONCH KEY, AND KEY LARGO (KEY LARGO
TRAILER VILLAGE, KEY LARGO PARK AND SUNSET
WATERWAYS) WASTEWATER PROJECT AREAS, BASED ON
SPECIFIC FUNDING PROJECTIONS PROVIDED BY THE
MONROE COUNTY HOUSING AUTHORITY AND ADOPTING
AN IMPLEMENTATION PLAN FOR UTILIZATION OF COUNTY
FUNDS TO BE ADMINISTERED THROUGH TIlE MONROE
COUNTY HOUSING AUTHORITY FOR ELIGmLE
HOUSEHOLDS SEEKING ASSISTANCE UNDER THE
PROGRAM.
WHEREAS, the County currently has oversight for the following iJu'."
wastewater projects either under construction or nearing the poin~a~1ih ~
construction will begin: ~;2i ~ 0
,..,.~-< .."
("). r- """' Q
0(")' · - ::0
c::-~
%:0 0 .." ::0
o Baypoint -l(,,)~ :II: f'T1
:<~~ N (")
o Conch Key and ~ ~ ;;, g
o Key Largo (Key Largo Trailer Village, Key Largo Park, ~d Sun~ ..J
Waterways); and
o Stock Island
WHEREAS, Resolution 306-2002 commits the County to assist
"economically disadvantaged households" in the low and very low income
categories as defmed by HUD; and
WHEREASt the FEMA, which is providing funding for three of the projects
noted above, requires that the County mitigate financial impacts to economically
disadvantage households as part of its Environmental Justice standards; and
WHEREAS, the attached table (Attachment 1 - Funding Estimates)
documents the estimated number of affected households from 2000 U.S. Census
BC0310101 Res SWMP LowIncFunding ImpPIan.lOlS03
10127120034:25 PM
Marine Resources
records, a projected number of applicants for each area (at a 50% participation
level), and the necessary funding commitment (with a $2,700 connection fee
assumed); and
WHEREAS, the County wishes to establish and implementation plan for the
provision of funds to assist low and very low income qualified households in
making payments toward wastewater connection fees and wastewater related on-
site expenses; and
WHEREAS, a Interlocal Agreement between the County and the Monroe
County Housing Authority (MCHA) exists, which allows the MCHA to implement
this program on behalf of the County, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS,
MONROE COUNTY, FLORIDA THAT:
Section 1. The Board shall reserve sufficient funds from available funding
sources, including an existing Community Development Block Grant (CDBG)
to meet the estimated financial assistance needs of low and very income
households as itemized for each of the following four project service areas:
1. Stock Island
Connection Costs
Abandonment / Lateml Costs
$ 852,390
$ 947,100
$ 86,098
$ 95,664
$ 39,492
$ 43,880
$ 207,751
$ 230,834
$1,185,730
$1,317,478
$2,503,209
2. Baypoint
Connection Costs
Abandonment / Lateral Costs
3. Conch Key
Connection Costs
Abandonment / Lateral Costs
4. Key Largo
Connection Costs
Abandonment / Lateral Costs
Total
Connection Costs
Abandonment / Lateral Costs
Grand Total
Section 2. The estimated funds required are considered approximate based on
available census data and 50 percent program participation. These numbers
BC0310101 Res SWMP LowlncFwlCling lmpPlan,lOlS03
10127120034:25 PM
Marine Resources
will be adjusted as needed based on the actual number of applicants from low
and very low income households participating and on actual capital
construction costs.
Section 3. Such funds and their use for the purposes set out herein shall be
administered through the Monroe County Housing Authority as provided for in
the attached Implementation Plan (Attachment 2).
Section 4. The Board adopts the attached Implementation Plan (Attachment 2) as
the criteria by which qualification for assistance will be determined and the
means by which the amount of funding assistance to be provided each applicant
will be established. This implementation shall be utilized for all wastewater
funding assistance projects unless otherwise specifically identified or modified.
Background for the Implementation Plan is provided in Attachment 3, provided
for information purposes.
PASSED AND ADOPTED by the Board of County Commissioners,
Monroe County, Florida at a regular meeting of said Board held on the 15th day
of October ,A.D., 2003.
Mayor Dixie Spehar yes
Mayor Pro Tern Murray Nelson yes
Commissioner George Neugent yes
Commissioner Charles "Sonny" McCoy yes
Commissioner David Rice yes
BOARD OF COUNTY COMMISSIONERS
MONRO~~L~
BY:
MAYOR/CHAIR PERSON
ATIEST: DANNY l. KOLHAGE, CLERK
By:ika-tdc. ~'-"nAd
DEPUTY CLERK
MONROE COUNTY ATTORNEY
~ORM:
~ ROB T N.WOLf-E
CHIEF t}1'!!~~'l!..t{B ~~ .
DatI - -
BC0310101 Res SWMP LowlncFunding lmpPlIII.101S03
10127120034:15 PM
MEETING MINUTES
The County of Monroe
Community Development Block Grant (CDBG)
Citizens' Advisory Task Force (CA TF) Meeting
Monday, September 22, 2003
Marathon Government Center
Second Floor, BOCC/EOC Meeting Room
Marathon, Florida
Attendance:
Members Present: Vice-Chairman, Alice Allen; Juliette Torres, member and
Vickie Fay, member
Members Absent: Jason O'Brien, Chairman; Bert Loudenslager, Secretary;
Excused absences, both called ahead
Public:
No public Attendance.
Mark Bell, CDBG Program Administrator, Special Programs
Office (SPO), MCHA.
Other:
Call To Order:
Alice Allen, Vice Chairman, called the meeting to order at
6:40 PM with introductions.
Previous Minutes: The Minutes from the June 2, 2003 meeting were provided
to the attending CA TF members.
Overview of CDBG Sewer Application process with Discussion:
Mark provided an overview of the Stock Island sewer assistance
application process. He explained the purpose of the application and sections
that comprise the application. The application was developed from the CDBG
Housing Assistance Plan (HAP), a copy of which was provided to the members.
After receiving, reviewing and requesting all the required documents for the
application, two (2) eligibility lists are prepared for each priority category: Priority
1 for owner-occupied, primary residence (verified by homestead exemption) and
Priority 2 for property owners, renting to income eligible tenants. The lists are by
numeric score and alphabetically. The listings and resultant funding levels for
each eligible applicant for Marathon was used as a current example.
There has been a problem with the Stock island applicant response
because of the miscommunication that is occurring on Stock Island. The
extension would allow Stock Island residents to learn more about the assistance
program and allow more time to apply. This extension would be published in
"The Citizen". There was discussion as to the means by which to contact the
Hispanic community. The Spanish-speaking population does not read English
and often cannot read Spanish. Therefore, it was moved by Vicky Fay to extend
the application period another 30-days (October 31,2003 is on a Friday) to
include additional outreach to the Hispanic community, e. g., Spanish paper and
radio (FM 107.9). Juliette Torres seconded this motion. All members (quorum)
voted yes on this motion.
Recommendation for Funding Levels for each eligible applicant on the
priority lists:
Using Marathon as an example, Mark explained the funding levels chosen
by the City: the City allocation of the available CDBG funds was 70% to priority 1
(homeowners) and 30% to owners renting to income eligible tenants.
For CDBG funding: That these funds be allocated first for home
connection to the system and septic tank/cesspit abandonment with any
remaining funds being applied against the system development fee with the
FKAA.
Mark provided a draft Discussion paper to the CATF. It was to go before
the BOCC recommending funding levels of the CDBG funds. Following
discussion, it was determined that the CA TF did not have enough information to
make a qualified decision to go before the BOCC. Mark requested a motion to
withdraw the BOCC agenda item and Vicky Fay did so, with Juliette Torres
seconding the motion. The recommendation was withdrawn.
Amendment to the 2002 COSG Award with discussion:
Mark reviewed the amendment with the CA TF members. This
amendment was discussed at the June 2003 meeting. A copy of the draft
Amendment was provided to the CATF Members. The amendment cannot be
completed without a BOCC resolution authorizing this action. The items that are
required in the packet are:
a Cover Letter signed by the Chief Elected Official; Narrative Description;
Amendment One; Supplemental Information, Revised Work Plans; Copy of the
minutes from CA TF meeting; and a Copy of public notice for the public hearing
Resolution from local governing body authorizing the proposed amendment
Copies of the BOCC agenda item summary and the resolution for the
amendment were provided to the CATF members. For background, on March
19, 2003, the BOCC granted approval of accepting the 2002 CDBG grant
agreement offered by DCA; reallocate all of the housing rehabilitation funds
($150,000) moving these funds for additional wastewater connections; and
designate the expanded Stock Island Service Area as the initial service area for
CDBG assistance. The changes of this amendment is the reallocation of the
Housing Rehabilitation Work Activity funding ($150,000) to the Sewer Hookup
Work Activity, bringing the Sewer Hookup Work Activity funding total to
$637,500. None of the changes made in this amendment will affect the scoring
of this agreement and the grant remains within the fundable range.
A motion was initially made by Juliette Torres to recommend approval, but
was withdrawn following additional discussion. The agenda item was clear in
explaining the resolution, however, one of the CA TF members felt that the
amount to be transferred should also be in the resolution. The motion was then
made by Vicky Fay to recommend approval of the resolution after adding:
WHEREAS, also during the March 19, 2003, BOCC meeting, the Commission
approved the reallocating of the CDBG Housing Rehabilitation Work Activity funding in the
amount of $150,000 to the CDBG Sewer Hookup Work Activity funding, and
Juliette Torres seconded the motion and the motion passed unanimously.
Status of Economic Development Grant Opportunity:
Mark briefed the CATF on the status of this opportunity. In
September 2003, coordination continued with the County and the owners of
Knucklehead's Restaurant. A draft application has been prepared and additional
information is required from both the County and the participant (Knuckleheads).
The County is scheduled to meet with the CDSG Administrator sometime during
the week of 13 - 17 October 2003 to go over all of the requirements needed to
complete the application. The participant is working with the SBA and is due to
close on financing at the end of October 2003. No action was required of CATF
members.
Public Comment: None. No public attendees.
Recommendations:
Motion to extend the application period another 30-days
(October 31,2003 is on a Friday) to include additional outreach
to the Hispanic community. Unanimous vote.
Motion to withdraw the BOCC agenda item recommendation for
Funding Levels for each eligible applicant on the priority lists:
Unanimous vote.
Motion to recommend approval of the amendment resolution
after adding specific wording to reflect the funding amount being
reallocated.
Other:
SPO continues to provide CA TF members with periodic (monthly)
updates of grant status and projects.
Alice Allen moved to adjourn at about 7:40 P.M. Juliette Torres
seconded and the motion passed.
Information provided to CATF members and available to the public:
1) Previous CA TF Minutes, June 2, 2003
2) Stock Island Application Packet
3) Monroe County CDBG HAP
4) Draft Promissory Note For Priority 2 Eligible
5) BOCC October 15, 2003 Agenda Item and Information
Paper Recommending Funding Levels
6) BOCC October 15, 2003 Agenda Item and Resolution
for Amending CDBG Agreement
7) A Draft Amendment Package
Prepared By:
ams Administrator, Special Programs Office,
Minutes approved by Citizens Advisory Task Force:
Jason O'Brien, Chairman
Alice Allen, Vice Chairman
Roberta Loudenslager, Secretary
Juliette Torres
Vicky Fay
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RESOLUTION NO. 467 - 2003
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
TO APPROVE AMENDING THE AWARDED COMMUNITY
DEVELOPMENT BLOCK GRANT, CONTRACl' AGREEMENT
WHEREAS, on March 19, 2003, the BOCC granted approval of accepting the 2002 Community Development Block
Grant (CDBG) agreement offered by DCA, and
WHEREAS, also during the March 19,2003, BOCC meeting, the Commission approved the reallocating of the
CDBG Housing Rehabilitation Work Activity funding in the amount of $1 50,000 to the CDBG Sewer Hookup Worle Activity
funding, and
WHEREAs, DCA executed the Contract Agreement # 03DB-IA-II-S4-oI-H32, for $750,000 on April 9, 2003, and
WHEREAs, DCA required that the cycle 2002 CDBG special conditions of the contract be completed before an
amendment could be applied for, and
WHEREAs, DCA requires a resolution from the local governing body authorizing the proposed amendment and a
cover letter signed by its Chief Elected Official.
NOW, THEREFORE, BE ITRESOL VEn, that the Board approves preparing the amendment to the CDBG
Contract Agreement with DCA and authorize the Mayor to sign the cover letter for this amendment submittal.
PASSED AND ADOPTED, () e,fD /:U." I OJ ~ 00 3.
Mayor Spehar
Mayor Pro Tom. Nelson
Commissioner McCoy
Commissioner
Commissi
~~
i
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
~~>n~
By:
Ma~r Dixie Spehar
A
Approved as to form and ~ lSumclency:
.:HUTTON
ASSIST~W2YJ!Y.fTT(;'fii~t: {
Dat.~_. ".~
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 15, 2003
Division: Monroe County Housing Authority
Bulk Item: Yes XX No_
Department: Special Programs Office
AGENDA ITEM WORDING: Approval of a Resolution to amend the Monroe County
Community Development Block Grant (CDBG) by reallocating Housing Rehabilitation funds
to Sewer Hookup funds.
ITEM BACKGROUND: On March 19, 2003, the BOCC granted approval of accepting the
2002 CDBG grant agreement offered by DCA; reallocate all of the housing rehabilitation funds
($150,000) moving these funds for additional wastewater connections; and designate the
expanded Stock Island Service Area as the initial service area for CDBG assistance.
PREVIOUS RELEVANT BOCC ACTION: March 19, 2003 approval to accept the 2002
cycle CDBG grant agreement and acceptance of other recommendations. Resolution 213-2003
executed the CDBG Contract Agreement.
CONTRACT/AGREEMENT CHANGES: Reallocation of the Housing Rehabilitation Work
Activity funding ($150,000) to the Sewer Hookup Work Activity, bringing the Sewer Hookup
Work Activity funding total to $637.500. None of the changes made in this amendment will
affect the scoring of this agreement and the grant remains within the fundable range.
STAFF RECOMMENDATION: Adoption of this resolution to amend the CDBG Contract
Agreement (03DB-IA-1l-54-01-H32) with DCA.
TOTALS COST:
$0.00
$0.00
BUDGETED: Yes X No
COST TO COUNTY:
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes _ No---X-
AMOUNTPER: Month_ Year_
APPROVED BY: County Attorney. _ OMB
sing _ Risk Management_
DEPARTMENT APPROVAL:
ue Castillo, Sr., Executive Director
onroe County Housing Authority
DOCUMENTATION:
Included _ To Follow _ Not Required---X-
DISPOSITION:
AGENDA ITEM #