Miscellaneous Correspondence
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BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON. FLORIDA 33050
TEL. (305) 743.9036
CLEHK OF THE CIHCUIT COURT
MONHOE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLOHIDA 33040
TEL (305) 294-4(;41
BRANCH OFFICE
P.O. BOX 379
PLANTATION KEY. FLORIDA 33070
TEL. (305) R529253
M E M 0 RAN DUM
To:
George Harper, Director
Management Services
From:
Danny L. Kolhage, Clerk
Date:
May 23, 1990
Subject:
Southern Bell Contract
---------------_._----~_..._._--
In response to your memorandum dated May 22, 1990 concerning
the Southern Bell contract, I offer the following:
The concern that I expressed to Captain Brown arises from
the fact that it was not clear from the agenda item that the
subject contract exceeded the amount of the bid. Neither
was it noted on the Agenda Item Summary Sheet that this was
the case. I acknowledge that the memorandum you included
with the agenda item did describe the fact that the bid
amount was being exceeded. However, my concern is that
since sealed bids were solicited and received for this pro-
ject, it should be clearly and expressly stated in the
minutes that the subsequent contract exceeded the amount of
the bid and for the reasons that you stated. Since your
description of that condition was not part of the agenda
as published, the record as it now exists will not reflect
the existence of the amount in excess of the bid.
I can also tell you that I discussed this matter with the
Mayor to see if he was aware of the fact that the bid was
exceeded as stated in your documentation and he advised me
that he was not.
Page Two
I will again state my opinion that because this issue
involves sealed bids, I think it is important that the offi-
cial record of the action of the Board of County
Commissioners clearly reflects the existence of the amounts
in excess of the quoted bid and justification for same.
cc: Mayor John Stormont
Mayor Pro Tern Wilhelmina Harvey
Commissioner Douglas Jones
Commissioner Eugene Lytton
Commissioner Michael Puto
County Attorney Randy Ludacer
County Administrator Tom Brown
File
OK~V~!: ~R~~,~..~E
(3051 294.4641
MEMORANDUM
DATE: April 27, 1990
BOARD OF COUNTY COMMISSIONERS
Mayor Pro Tem Wilhelmina Harvey, District 1
Gene. Lytton, District 2
Douglas Jones, District 3
Mike Puto, District 4
MAYOR John Stormont, District 5
TO: Mayor John C. Stormont
and, Commissioners
FROM: George Harper, Director
Management Services Division
SUBJECT: Telephone/Data Communications System
You will note that the contracts being presented to the Board for
approval indicate an increase over bid of $112,870. These
increased costs are as follows:
1. Upon completion of a detailed survey of needs throughout
the proposed system some thirty days ago, it was
determined that there were requirements for
additions/changes to telephone sets subsequent to the
issuance of our RFP last year.
Total cost increase..........................$10,119.00
2. The hardware required to support high speed data
communications for the new IBM AS/400 computer system
(i.e., modems, CSU's, power conditioners, etc.) are
being proposed for purchase from Southern Bell rather
than IBM. This will not only save on the cost of the
required equipment but will also maintain the integrity
of the communications network. All problems we
experience with data communications will be taken care
of by one vendor, Southern Bell.
Total cost increase..........................$49,622.00
3. New and/or additional station wiring.
Total cost increase...........................$7,568.00
(305) 2944641
r-----
~~v~!Y ~R~~3~~E
_..r~~
BOARD OF COUNTY COMMISSIONERS
Mayor Pro Tem Wilhelmina Harvey, District 1
Gene Lytton, District 2
Douglas Jones, District 3
Mike Puto, District 4
MAYOR John Stormont, District 5
MEMORANDUM
To
Mr. Danny Kolhage, Clerk of the Court
From:
George Harper, Director
Management Services
Date:
May 22, 1990
Re
Southern Bell Contract
The County Administrator has advised me of your concern
$112,870.00 increase in the Southern Bell contract,
feel may not have received specific approval by the
County Commissioners.
over the
which you
Board of
I draw your attention to my cover letter to Mayor John Stormont
dated April 27, 1990, which was included in the agenda package
with the Southern Bell contract. The first paragraph states, and
I quote, "you will note that the contracts being presented to the
Board for approval indicate an increase over bid of $112,870.00.
These increased costs are as follows," and there are seven items
listed for a total of $112,870.00.
The $112,870.00 in additional items were included in the con-
tracts approved by the Board of County Commissioners. It is my
contention that advising the Board by memorandum, that these
extras were included in the contract approved by the Board,
should satisfy any need for specific approval.
If you require any further clarification or assistance in this
area, I will be most happy to provide what information is re-
quired.
r, Director
Services
GWH/bem
cc: Thomas W. Brown, County Administrator
Telephone/Data Communications System
. April 27, 1990
4. Purchase of existing cable connecting all facilities at
the Key West Courthouse and Plantation Key Government
Center areas. This will eliminate toll charges within
these campus locations.
Total cost increase..........................$20,500.00
5. Power failure equipment that will allow limited voice
communications to continue during a system failure.
Total cost increase...........................$3,058.00
6. Additional port expansion for all locations that will
provide for growth of the system. This additional
expansion is being recommended to not only increase our
growth potential but to also take advantage of pricing
discounts as well as eliminate costs through vendor
increase and inflation.
Total cost increase..........................$18,400.00
7. There are also some additional miscellaneous costs
(i.e., handset cords, headsets, wall brackets, mounting
cords, etc.).
Total cost increase...........................$3,603.00
Total cost increase to the system.....................$112,870.00
2
O~~rY ~o~!!~E
(305) 294-4641
Office of the County Attorney
PO Box 1026
Key West, Fl 33041-1026
305/292-3470 - Phone
305/292-3516 - Fax
BOARD OF COUNTY COMMISSIONERS
MAYOR Murray E. Nelson. District 5
Mayor Pro Tern, David P. Rice. District 4
Dixie M. Spehar. District 1
George Neugent, District 2
Charles "Sonny" McCoy. District 3
February 18, 2004
BSFS Equipment Leasing
10 Riverview Drive
Danbury, CT 06810
Ladies and Gentlemen:
I am counsel to Monroe County Board of County Commissioners ("Lessee"), and, in that
capacity, I have examined that certain Master Lease/Purchase Agreement No. '7 ~ CO II qi)..,
between Lessee and Lessor, associated Equipment Schedule No. 00 J - O();).. -()(l1" and all
other documents executed and delivered by Lessee in connection therewith (collectively,
"Lease").
As a result of my examination of the Lease, the proceedings taken by the Lessee to authorize and
execute the Lease, and such other examinations as I deem appropriate, I am of the opinion as
follows:
1. Lessee is a duly created and validly existing political subdivision of the State of Florida, and
has the power and authority to enter into the Lease and carry out its obligations thereunder.
2. The execution, delivery, and performance of the Lease by the Lessee has been duly
authorized and constitutes a valid, legal, and binding agreement, enforceable in accordance
with its terms.
3. No approval, consent, withholding of objection or other document is required from any other
governmental authority with respect to the execution and performance by Lessee of the Lease
and the transactions contemplated thereby.
4. The entering into and performance of the Lease will not violate any judgment, order, law or
regulation applicable to Lessee or result in any breach of, or constitute a default under, or
result in the creation of any lien, charge, security interest or other encumbrance upon any
assets of Lessee or on the equipment or software subject to the Lease (other than to Lessor)
pursuant to any instrument to which Lessee is a party or by which it or its assets may be
bound.
5. There are no actions, suits or proceedings pending or, to our knowledge, threatened against
or affecting Lessee in any court or before any governmental commission, board or authority
which, if adversely determined, will have a material adverse effect on the ability of the
Lessee to perform its obligations under the Lease.
6. Lessee is a political subdivision within the meaning of Section 103 of the Internal Revenue
Code of 1986, as amended, and the related regulations and rulings, and that portion of
payments identified in the Lease as interest charges, upon receipt, will not be includable in
Lessor" federal gross income under statutes, regulations, court decisions and rulings existing
on the date of this opinion and, consequently, will be exempt from federal income taxes and
income tax of the State of Florida.
Very truly yours,
Suzanne A. Hutton
Assistant County Attorney
SAH:dct
2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
@
Meeting Date:
1+
11/2f/07
.
Division: TECHNICAL SERVICES
Bulk Item: Yes l
No
Department: TECHNICAL SERVICES
Staff Contact Person/Phone #: Bob Ward. 852-7112
AGENDA ITEM WORDING:
Approval of AT&T Order Attachment FL07-D343-01 to Master Service Agreement FL03-
F871-00 to extend Dry Fiber services from AT&T until September 30, 2010.
ITEM BACKGROUND: The BOCC leases fiber lines in Key West from AT&T which connect
from the Harvey Gov't Center to the Detention Facility on Stock Island, the Key West Library,
the Courthouse and the Gato Building. Approval will result in net annual savings of$39,780.00
to the BOCC vs. allowing the contracts to expire and lease these lines on a month-to-month
basis. Finally, the special construction charges amortized in the original contracts will expire
resulting in a cost savings of $1 ,005.19 per month.
PREVIOUS RELEVANT BOCC ACTION:
Approval of Master Services Agreement Contract No. FL03-F871-00 on June 16,2004
CONTRACT/AGREEMENT CHANGES: Extension of existing services.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
$99.450.00
BUDGETED: Y es ~ No
COST TO COUNTY: $99.450.00* SOURCE OF FUNDS: Primarilv Ad Valorem
* 34 month net-cost savings on existing contracts = is $34,176.46
REVENUE PRODUCING: Yes N~MOUNT PER MONTH Year
APPROVED BY: County Arty ~ OM~chasing _ Risk Managem4- .
DOCUMENTATION: Included X NotRequired_
DISPOSITION:
AGENDA ITEM # [' - 2> {
Revised Il/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
@)
CONTRACT SUMMARY
Contract with: BellSouth/ AT&T Contract #BLS FL03-F871-00
Effective Date: 11/21/81 \I /1<4/0-'" CClf>
Expiration Date: 9/30/10
Contract PurposelDescription:
Approval of Addendum to Master Services Agreement FL03-F871-00 For BellSouth
Extension of Existing Dry Fiber Service on Order Attachment for CSA services - Case No.
FL07-D343-01
Contract Manager: Lisa Druckemiller 5100 Technical Services/5B
(Name) (Ext.) (Department/Stop #)
t4-
for BOCC meeting on 1101/07 Agenda Deadline: 10/30/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 99,450.00
Budgeted? Yes[g] No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $ 29,250
001-05002-530-410-_
- - - -
-----
- - - -
-----
Estimated Ongoing Costs: $ Q/yr
(Not included in dollar value above)
ADDITIONAL COSTS
For: Dry Fiber Line Leases in Key West
(eg, maintenance, utilities,ianitorial, salaries, etc.)
- - - -
-----
CONTRACT REVIEW
Change~
Date In Needed, Reviewer 1./
Division Director 1r/&/01 YesD No . . _ . Ue0/VJrCL
Risk Management lUo..Jll YesDN00 ~~
O.M.B./Purchasing YesD NoOO ~~ ) I
County Attomey 11"'01 YesDNo~'JC ~~ 1-. M 1 -D'-O
-j{-.f tn,t''',,~ ~ch ~,. ~NJ~~eJj~
Comments: (J0Uv to. ~rc.c ~.
Date Out
/1 4 01
'.&,.01.
OMB Form Revised 2/27/01 MCP #2
.
Dry Fiber Line Lease Extension Project
Technical Services
Monroe County BOCC
November 5, 2007
Summary
Currently, Monroe County leases dry fiber lines from Bellsouth/ AT&T for several locations
in Key West. These contracts are due to expire in December. Each of these fiber lines
connects one of our satellite buildings back to our main Datacenter in the Harvey
Government Center.
Under our current contract, the BOCC pays $225 per month for each mile offiber needed to
connect our sites. We have 13 miles of fiber lines in Key West. We also pay an additional
charge for each line which consists of the amortized costs ofthe special construction
charges for when these lines were originally installed.
Ifwe do not sign these agreements, then the leases turn into a month-to-month contract at
significantly higher charges. On a month-to-month leasing arrangement, the BOCC would have
to pay $480 per month for each mile of fiber needed to connect our sites.
Bellsouth has agreed to extend our favorable pricing for these dry fiber lines for an
additional 34 months within the terms of our existing MSA. Approval of this contract
extension will in significant savings to the taxpayers of Monroe County. Our current
monthly charges for these leased fiber lines is $3,930.19. Without entering into the
extension agreement our costs will jump up to $6,240.00 per month starting in December.
This project would reduce our monthly expenditures to $2,925.00, a net savings of
$1,005.00 per month off our current monthly payment and a savings of $3,315.00 per
month versus the month-to-month lease.
Monroe County BaCC Savings
The BaCC pays a nettotal of$3,930.19/month. Approval ofthis lease extension will
reduce the BaCC monthly net cost for these services to $2,925.00.
Current Leased Fiber Lines
Presently, the County leases 4 fiber lines from AT&T to connect various satellite offices in
Key West to our main data center at the Harvey Government Center. The following offices
are included:
Site Lenlrth Current Cost Proposed Cost
County Courthouse 2 Miles $646.86 $450.00
Detention Center 7 Miles $1,981.38 $1,575.00
Key West Library 2 Miles $600.00 $450.00
Gato Building 2 Miles. $701.95 $450.00
Dry Fiber Lease Cost Analysis
BellSouthjAT&T has provided Technical Services with a proposal to extend the existing dry
fiber line leases in Key West. After reviewing the proposed extension, our current lease
agreements, and comparing our current costs to the cost of approving the extension, we
find the following:
· No network reconfiguration will be necessary as this is for existing network
connections.
· There are no additional hardware or software expenses required with approval of
this extension
· Approval of this extension will result in a net savings $1,005.19 per month over
current expenditures for leased fiber lines while maintaining existing
interconnections and a net savings of$3,315.00 per month over a month-to-month
rate that will start when the contracts expire in December.
· Technical services can increase the bandwidth of these lines as required with
minimal hardware costs.
· Over length of the entire contract, the total savings over our current expenditures is
$34,176.46 and $112,710.00 over a month-to-month lease rate for the same 34
month period.
Staff Recommendation
Technical Services recommends that the Monroe County Board of County Commissioners
approve the extension of our dry fiber line leases under our current Master Service
Agreement with BellSouthjAT&T.
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