2001-CJ-J1-11-54-01-110 12/13/2000
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
1819 Miccosukee Commons
Tallahassee. Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
November 16, 2000
The Honorable Shirley Freeman
Mayor, Monroe County
Board of Commissioners
530 Whitehead Street
Key West, Florida 33040
-
o C
:oe:: ;t>
:::o("')z
Or- :;c:
f"i1 :::rc-(
("'). ,-'
0(";-
S::o~
--. 0
-In'
:;< - .:r
'T,' >
r- '.
,,. rr1
o
<-
:z:a
z
N
\0
;'-
r'T'I
d
.."
o
::0
~
fT1
C"')
o
::0
o
."
:z:-
::
CD
....
~,
en
Re: 01-CJ-J1-11-54-01-11O/Samuel's House, Inc. Shelter for
Women and Women with Children II
Dear Mayor Freeman:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement grant in the amount of $29,016 to your unit of government. These
funds shall be utilized to implement a Byrne Program under Purpose Area 20A -
Corrections Alternatives - Halfway House,
A copy of the approved sub grant application with the above referenced project number
and title is enclosed for your file. All correspondence with the Department should always
refer to the project number and title,
Your attention is directed to Section H of the sub grant which is the "Acceptance and
Agreement". These conditions should be reviewed carefully by those persons responsible
for project administration to avoid delays in project completion and cost reimbursements.
Also, you should review the enclosed Subgrant Award Certificate. This certificate contains
important information regarding Section H that applies to this grant award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award, This certificate constitutes official acceptance
ofthe award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Shirley Freeman
Page Two
'We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at 850/410-8700,
Sincerely,
,
Qj~~~.~
Claytoh H. Wilder
Community Program Administrator
CHW/BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
01-CJ-Jl-11-54-01-110
in the amount of $29,016,
for a project entitled:
Samuel's House, Inc. Shelter for
Women and Women with Children II
for the period of 10/01/2000 through 09/30/2001, in accordance with
the statement of work contained in the subgrant application, and
subject to the Florida Department of Law Enforcement's conditions
~f greement and special conditions
// flf]c? d
~ A...... -l'~'~
(Signature of Authorized O)}icial)
governing this subgrant.
~ 1..$ Z-O)~
,
(Date of Acceptance)
<:,.1'\ I- ,t.1 Q. <I'"
it Ie of Official)
( Type
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: November 16, 2000
Grant Period: From: 10/01/2000 To: 09/30/2001
Project Title: Samuel's House, Inc. Shelter for
Women and Women with Children II
Grant Number: 01-CJ-J1-11-54-01-110
Federal Funds: $29,016.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $9,672.00
Total Project Cost: $38,688.00
Program Area: 20A
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P,L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
Additionally, the following special conditions apply to Section H
of the contract:
(1) The Office of Criminal Justice Grants, which administers the
Byrne State and Local Law Enforcement Grant Program, was transferred
from the Florida Department of Community Affairs to the Florida
Department of Law Enforcement through action of the Florida
Legislature in the 2000 General Appropriations Act (House Bill 2147),
effective July I, 2000. Therefore, the following revisions will
apply to this grant:
(a) All references to the Department of Community Affairs should
be read as the Florida Department of Law Enforcement.
(b) All references to the Bureau of Community Assistance should
be read as the Office of Criminal Justice Grants.
(c) Item 16.g, the mailing address for audit reports, should read:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, FL 32302-1489
(d) Item 23.b(I), should read: James T. "Tim" Moore, Commissioner
(2) There is a clerical error in Section H, item 24, Equal Employment
Opportunity. The reference to the Civil Rights Act of 1964 should be
Title VI, not title IV.
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
QJtJ.u1^^ -hL, ~
Auth~f1c1al
Clayton H. Wilder
Community Program Administrator
~ 1- Ib-O';
Date
[X]This award is subject to special and/or standard conditions
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SPECIAL CONDITION(S)/GENERAL COMMENT(S)
Grantee (Name of SPA): Office of Criminal Justice Grants
Grant Number: Ol-CJ-Jl-11-54-01-110
Grant Title: Samuel's House, Inc. Shelter for
Women and Women with Children II
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition (s):
Prior to the drawdown of fereral funds for Contractual
Services, Monroe County's submitted boilerplate contract must
be approved by FDLE.
RIm Byrne Memorial State and LQCa, w
Enforcement Ass/stance Formula Grant Program
TN:s MCffoft 10 be completed by the SubfpantH:
ContiruItian c' :t',..". SubgrwII? lil Yes 0 No
If Ves. .nter ~ Profect 10 . 01 PNvIous SubgrMt
TltIa ACtIon to be completed by SCA:
SFY 2001 DCA Contract Number
CFOA': 16.579
2001
086
A Names & Address..
1,
Shirle
Board of Commissioners
Title
Address
City, State, Zip Code
Area CodeIPhone if.
Key West, Fl 33040
SUNCOM ..
2, Chief Financial Ofticer
Name of Chief Financial Ofticer
Title
3.
Add....
City, SlIde, Zip Code
Area Code/Phone ..
305-2 2-
Key West, Fl 33040
SUNCOM .,.
City, StIIte, Zip Code
Area Code/Phone ##
Area Code/Fax #
292-4544'
---
4, Project Director and Contact Person, if different from Project Director
Must be Em I s of Govemmentallm lementin en
Name of Project Director Deanna
Title Grants Administrator,MonroeCounty
City, State, Zip Code:
Area CodeIPhone if.
SlIborItt, AIII:JJlgtiott .
F'iward Byrne Memorial State and LOW" . aw
Jrcement Assistance Formula Grant. Jgram
e. Admtnll1rBtiY8 Data
1. Project Title (Not to exceed 84 characters, including spaces)
Samuel's House, Inc. Shelter for Women and Women with
Children I
2. For Period
Period Month Day Year
Beginning October 1 2000
ending '~ , 1n 2001
3, I. the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice Advisory Council or
Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcement for 8
dNaiption ofbo..a reaponlibMies.) G1 Yes a No
C. Fiscal Data
1. (If olher thlltJ the Chief Financial Ofticer) Remit Warrant to:
Deanna Lloyd
Public Service Building
5100 Jr. College Road
Key West. Fl 33040
Note: If the lubgrantee is participating in the State of Florida Comptroller's Office electronic transfer
Pf'Oanlm. reimbursaT1ent cannot be remitted to any other entity,
2. Method of Payment ~onthly a Quarterly
(It I. mandatory that the method selected be consistent throughout the entire grant period.)
3. Vendor" (Enter Federal Employer Identification Number of Subgrantee); .
, 59 6000749
4. SAMAS #I (Enter if you are a state egency)
,
5. Will the Project eam Project Generated Income (PGI)? JCI'Ves O.No
(See Sectton H" Paragraph 13, for a definition of PGI.)
6, Will the applicant be requesting an advance of federal funds? (] Ves Ql-Jo
(If Yes, a letter of request must be attached.)
Subgnnt AppIc.tIOn
SAMUEL'S HOUSE, INC.
MARY SPOTTSWOOD WOMEN'S CENTER
1511 TRUMAN AVENUE
KEY WEST, FL 33040
305-296-0240
PROBLEM IDENTIFICATION:
In today's society substance abuse is not limited to males nor is, substance abuse
among women a back alley mind set.
It has made its way into the lives of women across the life cycle and all walks of life.
It effects family, friends and society in general. Substance abuse breaks down the body,
mind and spirit. Women come to a place in their addiction that they are willing to lose
everything for their habit. Substance abuse is a family disease, effecting the family
unit as a whole, Women lose their self-esteem and can't even see that they are in denial.
The end result for an abuser is frequently jail, institutions, homelessness or sometimes
death.
Until Samuel's House opened, female substance abusers who found themselves in the
Monroe County Detention Center frequently returned right back to jail after their release
because they had no place to go (the revolving door syndrome).
PROGRAM DESCRIPTION:
SAMUEL'S HOUSEIMARY SPOTTSWOOD WOMEN'S CENTER provides help
to women of all ages who for various reasons such as substance abuse, incarceration,
domestic violence, illness or other traumatic events, have found themselves homeless,
Samuel's House is the only homeless emergency shelter in Monroe County whose target
population are women and women with children, Samuel's House is home to 26 women
and their children at any given time, for up to 90 days. The program activities and
rehabilitation provided for the shelter residents includes case management,
professional medical and psychological evaluations, clinical groups, spiritual groups,
parenting skills, life management skills, arts and crafts, community service and self-
enrichment which allows for a new beginning in a positive direction. ,
Samuel's House clients come from the Monroe County Detention Center, Monroe
County 16th Judicial Circuit Court, Pre-Trial Release, Monroe County Sheriff's
Department, City of Key West Police Department, Domestic Abuse Shelter's, Care
Center for Mental Health, Safe Port (this is a drug treatment center), or referrals from
other service providers,
Samuel's House provides a safe home for women and women with their children to
reside while they are learning to take care of themselves through collaborative efforts
with the Care Center for Mental Health, Alcoholics Anonymous, Narcotics
Anonymous, Co-dependent's Anonymous, Domestic Abuse Shelter Counseling
Program, Vocational Rehabilitation, Employment Council or wherever their needs .
can best be met. Childcare is provided for women attending vocational training, seeking
employment or any health-related appointments, by the Wesley House Childcare Center.
REALISTIC OUTCOME MEASURES:
From re-opening its doors on October 1, 1999 to May 2000, Samuel's House has served
107 women and 20 children. Thirty-four (34) of those women were "long-term
homeless"(homeless over one year). Thirty-five (35) of these women have just been
released from jail and had no place to go, to this date only three have returned to the
detention center, An astounding accomplishment is that by providing a safe and
supportive place to live, 80 of those women have been able to maintain full time
employment or be in a full-time job-training program, These women are currently
working as sales clerks, cashiers, waitresses, one is a legal secretary and one is in an on-
the- job training program to be a certified nursing assistant. We are particularly proud
that one pregnant lady who came here directly from jail showed such promise that
we were able to hire her as a house mother. She has proven herself to be
trustworthy and a capable employee as well as a positive role model for the
residents. Women substance abusers now can make a choice, They no longer have to
choose their ex-drug dealers or pimps for "support", but can have a safe, supportive
place to call home, so they can get back into society,
SAMUEL'S HOUSE EXPERTISE:
Samuel's House staff consists of an administrator, case manager, assistant case
manager/house mother, who together bring over 27 years of experience working in
substance abuse interventio~ the criminal justice system and in community health. Its
Board of Directors are professionals from all walks of life, including one Medical Doctor,
one Psychologist, one MSW /Program Director for mental health at the Monroe County
Detention Center, one MSW/CAP,two 16th Judicial Assistants to Circuit and County
Courts, one Administrative Assistant Court Administrator to the 16th Judicial Circuit
Court, a Community Outreach Director, Manager to Key West Transit Authority, Real
Estate Broker and a Health Planner from Healthy Start. We work very closely with the
Monroe County Detention Center, Safe Port, Domestic Abuse Shelter, Pre-Trial Release,
Middle Keys Guidance Clinic, and local law enforcement.
Continuation Project:
Due to the continuation of these funds Samuel's House will be able to
provide the following services:
· provides services for 26 women and children;
· provides case management for clients;
· provides basic living needs i.e.; meals, clothing, shelter;
· provides random testing for substances or alcohol;
· provides substance abuse counseling and mentoring;
· provides life management skills;
· provides vocational and employment assistance;
· provide care coordination for medical and mental health services;
· provide structure daily living;
· provide support for personal development and self-esteem
· provide transportation to group meetings i.e. NA, AA, Sexual Abuse
Sexual Survivors;
· provide referrals for placement in-treatment and mental health
programs;
· provide referrals to service providers who can meet the needs of client;
· provide Co-dependency meetings at shelter on Wednesday nights for
clients and ladies in the community;
· provide clients to be Pre-Trial Released at shelter;
· provides housing for clients awaiting placement in drug treatment
centers;
· provides housing for clients leaving detention centers or prisons;
· provide spiritual enhancement;
· provides arts and crafts;
· provides referrals for child care;
· provides transportation to meet personal and professional needs.
Ecf -vel Byrne Memorial State and Local I
En. cement Assistance Formula Gtant PI"fJ!/tam
D. Program Data (Continued)
Activities Implementation Schedule. Complete the Activities Implementation Schedule showing when activities in
the Progrllm Description will commence and how the project will progress. This chart benchmarks planned
activities, both administnltive and programmatic. An .X. has been inserted for reports that are mandatory for aU
projects. Place an additional.X. to indicate ones applicable to your project. Delete the activity/action that does
not appty to your projed:; i.e., if your project does not eam PGI, delete that activity from this schedule.
ACTIVITIES IMPLEMENTATION SCHEDULE
SUbgrant Period ,.
01/01/2000-09/30/2001 .
(Beginning Date - Ending Date)
ACTIVITY/ACTION Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep
Submit Financial Reimbursement
Requests x x x x x x x x x x x x
Submit Financial Closeout Pedalge x
Submit Quarterty Pragrllm Reports X X X X
Submit Quarterty PGI Reports
(If applicable)
~..__.., . .........1IltVI
Er'" '~Td Byrne Memorial State and Local' v
E,. cement Assistance Formula Giant P,,-:/ram
E. Proorllm Obiectives and Performance Measures
Complete uniform program objectives and performance measures (found in Appendix V) for the federaUy
authorized progrllm area you want to implement Your application is not complete without them and an
incomplete application will not be considered for subgrant funding.
If the program area you selected does not have uniform program objectives published in this document or if
you cannot relate your objectives to those stated, contact Tom Bishop at 850/488-8016 for further instructions.
DO NOT mix objectives from different Program Areas.
S1art below and use continuation pages as necessary.
Program Objectives:
20A Corrections Alternatives-Halfway House
20A.01 To provide 75 offenders with short term housing
20A.02 To provide 75 offenders with case management services and
daily structured activities.
20A.03 To provide 75 offenders with short term individuals and
group supportive life skills counseling.
C::!!~ft~ A.~
E - 'eTd Byrne Memorial State and Loca' N
E,._ ..f'Cement Assistance Formula Grant Program
F. Proiect Budaet NaR1ltive
You must describe line Item. for each applicable Budget Category for Which you are requesting subgrant
funding. Provide sufficient detail to show cost relationships to project activities. In addition, describe specific
aourcea of mlltChing funds.
Start below and use continuation pages a. necessary.
Case Manager and Supportive Services
Salary:
F.I.C.A. 7.65%
Health and Workerscomp Ins.
Drug Testing Supplies
Office Supplies
Phone
Postage
Rental/Copier/Maintenance
Training Materials
$28,531
2,f83
2,300
2,100
818
750
600
806
600
Total Funds Requested
$38,688
Grant Funds
Local Match
$29,016
9,672
Total Grant Award:
$38,688
Local Match provided by the Monroe County Grants Matching Funds.
Case manager's position was filled by last years funding and will
continue to be paid with this years funding.
Supportive services will be made in accordance with the Monroe
County Purchasing Policy Procedures.
See job description for case manager (attached).
Case Manager's position requires in addition to the list
CAP or 5 years administrative skills in Case Management of t~s
population of women.
.......___. A_~.___
~. ~
Samuel's House, Inc.
CASE MANAGEMENT
Job Description:
1. Client intake and assessment, according to policy and procedures
2. Prepares clients individualized plan of action with client
3. Administers drug/alcohol tests and records results
4. Client referrals to appropriate agencies
5. Maintains client admission wait-list
6. Monitors clients progress
7. Manages client records and files
8. Resolves conflicts as they arise
9. Guides and assists clients in area of needs
10. Networks with other agencies to meet needs of clients
11. Collects client fees and maintain records
12. Teaches Life Skills to clients and groups as needed
13. Maintains client confidentially and secures records
14. Maintains follow up records on clients who are discharged/left
15. Collects Data and prepares administrative reports
16. Administers consequences to clients according to policy and procedures
17. Provides nutritional guidance to clients
18. Maintains house activity log and other assigned logs
19. Oversees weekly house meetings and attends staff meetings
20. Recruits, Trains and oversees volunteer resident monitors
21. Reports all emergencies or non-routine incidents to Executive Director/Administrator
. in a timely manner
22. Attends job related meetings and workshops
23. Performs other duties as assigned
24. Oversees inventory and ordering of household supplies
25. Oversees inventory and ordering of food supplies
26. Oversees duties of clients, employees and volunteers
27. Must have related experience and/or education dealing with persons in recovery from
substance abuse, domestic abuse, addictions, mental health disorders at a level
necessary to accomplish job.
28. Must possess basic first aid skills and have the ability to attend First Aid/CPR classes
for certification
29. Must have valid Florida Driver's License
30. Must meet all local, State, and Federal employment regulations and pass post
employment physical/drug exams if required.
31. Must have ahility to read, write, and follow oral and written in~truction~ at levels
necessary to accomplish job.
Job Function Review
I understand this job description and its requirements, and that I am expecled 10 complete
all duties assigned. I understand the job functions may be altered from lllne to lime.
Benefits:
Sick Leave Policy: after three (3) months, accumulate one (1) sick day per month.
Must call Administrator if not able to come to work. Case Administrator if Administrator
can't be reached.
Vacation Policy: after six (6) months, accumulate one (1) week. After one' ( 1 ) year,
accumulate two (2) weeks. Schedule with Administrator.
I have noted below any accommodations that are required to enable to perform these
duties. I have also noted below any job responsibilities or functions, which I am unable
to perform, with or without accommodation.
Employee Signature
Date
Staff/Samuel's House, Inc.
Date
E - ..m Byrne Memorial State and Local ~
EI. /Cement Assistance Formula Glilnt Ptvgram
G. Project Budget Schedule
The Project Budget Schedule includes six BUdget Categories (Salaries and Benefits, Contractual Services,
Expenses, Openlting Capital Outlay (OCO), Data Processing Setvices, and Indirect Costs) and Total Project
Coa1s. Total Loc8I Match must be 8 minimum of 25% of the Total Budget.
Type or Print Dollar Amounu Only In Applicable Categories and Leave other. Blank.
Budget Category Federal Match Total
-.
.
s.Jari. And Benefits
Contractual SlfVices $29,016 9,672 $38,688
I:)cpen..
Oper8ting Capital Outlay
Data Processing .
Indirect Coa1s
.
Totals $29,016 9,672 $38,688
~.!l~ ~-*'!'!~
F . vaTd Byrne Memorial state and Loca' 'W
E. Jrcement Assistance Formula Grant J... ..Jgram
H. AcceDtance and AQrHment
All persons involved in or having administrative responsibility for the subgrant must read these .Acceptance and
Agreement" conditions. This "AcceDtance and AGreement" (Section Hl must be returned as Dart of the
comDJeted aDDllcatJon.
Note CondttJon No. 12: Only project costa Incurred on or after the effective date of this agreement and
on or prior to the termination date of a recipient's project are eligible for relmbu,..ement.
Conditions of Agreement Upon approval of this subgrant, the approved application and the following te~s of
conditions will become binding. Non-compliance will result In project costs being disallowed.
Tha term -department"", unless otherwila stated, refers to the Department of Community Affairs. The term
-Bureau-, unless otherwise stated, refers to the Bureau of Community Assistance. .
The term -subgrant recipient" refers to the governing body of . city or a county or an Indian Tribe which
performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an
-Implementing agency" which is a subordinate agency of a city, county or Indian Tribe, or an agency under the
direction of an elected official (for example, Sheriff or Clerk of the Court).
1. Reports
a. Project Performance Reports:
The recipient shall submit department QUaltetty Project Performance Reports to the Bureau by
February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date.
In addition, if the subgrant award period is extended beyond the .originar project period, additional
Quattedy Project Performance Reports shall be submitted.
b. Financial Reports:
The recipient shall hive a choice of submitting either Monthly or Quarterly RnanciiM Claim Repons
[DCA-eJ ~A-G) to tha bureau. Monthly Relmburaement Claims (1-11) are due thlrty-one
(31) day. after the end of the reporting period. Quarterty Relmbu,..ement Claims (1-3) are due
thlrty-one (31) day. aftarthe end 01 the reporting period. A final RnancisJ Claim Report and a Criminal
JultJt:e ContnJct (Rnancilll} Closeout Package shall be submitted to the bureau within forty-five (45) days
of the lubgrant termination period. Such claim shall be distinctly identified as "finar.
aefore the "ftnar claim will be processed, tha recipient must submit to the department all outstanding
project reports and must have satisfied all special conditions. Failure to comply with the above provisions
shall result In forfeiture of reimbursement
The recipient shall submit department Quarterlv Project Generated Income Reports to the bureau by
February 1, May 1, August 1, and within forty-five (45) days after the lubgrant termination date
covering subgrant project generated income and expenditures during the previous quarter. (See
Paragraph 14. Program Income.)
c. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall
be disbUrsed according to proviSions of the project budget as approved by the bureau.
~,!~!!' 4~...fIIovo
Edward Byrne Memorial State and Local' :JW
E.. . cement Asslstance Formula Grant I gram
All expenditures and cost accounting of funds shall conform to Office of Justice Programs Rnancial Guide.
U.S. Department of Justice Common Rule for State and Local Governments, and in federal Office of
Management and Sudgets (OMS) Circulars A-21, A-S7, and A-110, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Approval of Consulblnt COntrllcts
The department shall review and approve in writing all consultant contracts prior to employment of a
consuttanl Approval shall be based upon the contracts compliance with requirements found in the Office of
Justice Programs Rnant::iB/ Guide. U.S. Department of Justice Common Ru/e for State and...Local
Gowmmenta, and In applicable state statutes. The departments approval of the recipient agreement does
not constitute approwl of consulblnt contnlcts.
4. AIIowabae Colts
Allowance for costs Incurred under the subgrllnt shall be detetmined according to .General Principles of
Allowability and Standards for Selected Cost Items. set forth in the Office of Justice Programs Rnancial Guide,
U.S. Department of Justice Common Rule for Stat. And LocsI Governments.and federal OMS Circu/ar No.
A-87, -Colt Principles for State and Local Governments-, or OMS Circular No. A-21, .Cost Principles for
Educational Institutions..
All procedures employed in the ule of fed... fund. to procure slfVices, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or Attachment .0.
of OMS CRutar No. A-110 and Florida law to be eiigible for reimbursement
5. TI'IMIt
All travel reimbursement for out~f-state or out~f-grllnt-specified wane area shall be based upon written
approval of the department prior to commencement of actual travel.
The cost of all travellhall be reimbursed according to local regulations, but not in excess of provisions in
SectJion 112.0tJ1, Ronda Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section 112.061. Rorida Statutes.
6. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the dapartment for major changes. These include, but are not limited
to:
a. Changes in project activities, designs Dr research plans set forth in the approved agreement;
b. BUdget deviations that do not meet the following criterion. That is, a recipient may transfer funds
~ budget categories as long a. the taglamount of tranlfer does not exceed ten (10) percent of
the total approved budget and tha tnlnsfar is made to an approved budget line item; or,
c. TraIIsfen of fundi above the tan (10) percent cap shall ba made only if a revised budget is approved by
tha department
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
allow far increasing the quantitative number of items documented in any approved budget line item. (For
example, equipment items in Operating Capital Outlay or expense categories or staff positions in the
Salaries and Benefits category.)
7. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimbUrse recipients for incurred costs is subject to available federal
Anti-Orug Abu.e Act funds.
SJlIHDnI ~Oion ,
"_--a.;__ II _ a____ 0 _. ,."
EdY-~'fJ Byrne Memorial State and Local V .
Em ;ement Assistance Formula Grant Pr,-_,am
8. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according
to Section 216.181(15)(b), Ronda Statutes (1991); the Office of Justice Programs RnandBl Guide. U.S.
Department of Justice Common Rule for State and Local Govemments. Advance funding shall be provided
to a recipient upon a written request to the department justifying the need for such funds. This request,
Inctudlng the juriftcation, shall be encloaed with the aubgrant application.
9. Commencement of Project
If a project has not begun within sDtty (60) days after acceptance of the subgrant award, the recipient shall
send a letter to tha bureau indicating steps to initiate the project, reason for delay and request a revised pcoject
starting dllte.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall
send another letter to the bureau, again explaining the reason for d...ay and request another revised project
starting dIIte.
Upon receipt of tha ninety (90) day letter, the department shall determine if the reason for delay is justified or
shall, at its discretion, unilaterally terminate this agreement and re-obligate sub grant funds to other department
approved projects. The dapartment, where warranted by extenuating circumstances. may extend the starting
data of tha project past the ninety (90) day period, but only by form8J written amendment to this agreement.
10. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which indudes all
project budget categories) ahall be in writing for a period not to mu:eed _ (6) months and is subject to the
same t.-ms and conditions sat forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete tha contract Is due to events beyond tha control of the contractor.
11. Excusabla Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure in
performance ofthla agreement according to Its terms (Induding any failure by the recipient to make progress
in the aecution of work hereunder which endangers such performance) If such failure arises aut of causes
beyond the control and without the fault or negligenca of the recipient Such causes indude, but are not limited
to, acts of God or of the public enemy, acts of the government in eithar its sovereign or contractual capacity,
fires, floods, epidemics, qual1lntina restrictions, strikes, freight embargo., and unusually severe weather, but
in wery case, the failure to perform shall be beyond the control and without the fault or negligence of the
recipient
If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them,
the recipient shall not be deemed in default, unless:
L Supplies or HMces to be fumished by the consultant were obtainable from other sources,
b. The department ordered the recipient in writing to procure such supplies or services from other sources,
and
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain tha facts and the extent of such failure, and if the
department determines that any failure to perform was occasioned by one or more said causes, the delivery
schedule shall ba revised accordingly.
SubanInt ~
__ _......_ _ " 1l!"'!II___." _1.6!"
E""wrd Byrne Memorial SbIte and Local' 'W
E. l'Cement Assistance Formula Grant f. :/ram
12. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the grant period. Only project costa incurred on or after the effective date and on
or prior to the termination date of the rec.lpMmt'a project are eligible for reimbursement. A cost is
incurred when the recipient's employee or consultant performs required services, orwhen the recipient receives
goods, notwithstanding the data of order.
13. Program Income (also known as Project Generated Income)
Program incoma mean, the gross income _mad by the recipient during the subgrant period, as a direct result
of the subgrllnt IIWIIrd. Program income shall be handled according to the Office of Justice Programs Ananasl
GUde, U.S. eep.rtmant of Justice Common RIMe for State end LDcaJ Govemment. Reference: The Cash
Manegement Improvement Act of 1990).
14. Performance of Ag~ Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the
recipients consultants and suppliers, or both, tha department shallimposa sanctions it deems appropriate
including withholding payments and canceflation, termination or suspension of the agreement in whole or in
part. In such event. the department shall notify the recipiant of its decision thitty (30) days in advance of the
atfectMt dMa of such sanction. The recipient shall be paid only for those services satisfactorily performed
prior to the effective data of such sanction.
15. Acceu To Recordl
The eep.rtment of Community Affairs; the U.S. Department of Justice, Office of Justice Programs, Sureau
of Justice Auistance; and, the Auditor Gen..., of tha Stata of Florida, tha U.S. Comptroller General or any
of their duly authorized representatives, shall h8V8 accesl to books, documents, papers and records of the
recipient, Implementing agency and contractors far the purpose of audit and examination according to the
Office of Justice Programs FlnIlllt:M/ Guide, U.S. Departmant of Justice Common Rule for State and Local
GoWlnlment.
The department r8l8fVel the rightto unilat...llyterminate this agreement Iftha recipient, implementing agency
or contractor refuses to allow public access to aU documents, papers, letters, or other materials subject to
provisions of Chapte, 119, Ronde Statutes, and made or received by the recipient or its contractor in
conjunction with this agreement
18. Audit
L Recipients that expend S3OO,OOO or more in a year in Fed""llWllrds shall have a single or program-
speclftc audit conducted for that y..... The audit shall be performed in aCCOrdance with the federal OMS
CIrt:uI. A-133 and other applicable f...., Jaw. The contract far this agreement shall be identified with
the subject audit In 'TIJe Sell... of FedeteJ FinancilII Aaislance. The contract shall be identified as
""'1 funds palled--through the Florida Department of Community Affairs and include the contract
number, CFDA number, IIWBrd amount, contract parted, funds received and disbursed. When applicable,
the recipient shall submit an annual financial audit which meets the reqUirements of Sections 11.45 and
218.348, Florida Statutes; Ind, Chapters 10.550 and 10.800, Rulas of the Floridl Auditor General.
b. A complete audit report which covers any portion of the etfective datas of this agreement must ba
submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In
ordar to be complete, the submitted report shall include any menagement letters issued separately and
management's written response to aI findings, both audit raport and mlnagement letter findings.
Incomplete audit reports will not be accepted by the department Ind will be returned to the recipient.
c. The recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall
be either a Certltied Public Accountant or a Ucensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (8) months of the issue date of the ludit
report in instances of noncompliance with fedarel laws and regulations.
SulHnnt ~tiott
Er~rdByrneMe~rla/StateandL~/- w
E. rcement Assistance Formula Grant F. _ :/ram
e. The recipient shall ensure that audit working papers are made available to the department, or its designee,
upon request for a period of three (3) years from the date the audit report is issued, unless extended in
writing by the department
f. If this agreement is closed out without an audit, the department reserves the right to recover any
tDsIowed coMa identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Sadowski Building
Tallahassee, Florida 32399-2100
17. Procedures for Claim Reimbursement
All aaims for reimbursement of recipient costs shall be submitted on the DCA-CJ Form 3(A-G). prescribed
and provided by tha bureau. A recipient shall submit either monthly or quarterty cJalms in order to report
current project costs.
All claims for reimbursement shall be submitted in sutfiaent detail for proper pre-audit and post-audit.
18. Retention of Records
The rectplent shall maintain all records and documents for a minimum of three (3) years from the date of the
ftnal ftnancial statement and be available far audit and public disdosure upon request of duly authorized
persons.
19. Own....hlp of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed bytha terms oftha Office of Justice Programs Rnanc:ial Guide, U.S. Department
of Justice Common RIMe for State and Local Govemment) or the federal OMB Cirr:uIIIr A-11 0, Attachment N,
p",."".ph 8.
20. Property Accountability
The rectplent agrees to use all non-expendable property for criminal justice purposes during its useful life or
request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any
property furnished to it by the department or purchased pursuant to this agreement according to federal
property management standards set forth in the Office of Justice Programs Rnancial Guide, U.S. Department
of Justice Common RWe for State 8IId I.DcII/ Government) or the federal OMB Circular A-110.
AttllChment N. This obligation continues as long as the recipient retains the property, notwithstanding
aplration of this agreement
21. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes, disagreements or
questions of filet arising under this agreement and shall distribute its response to all concerned parties. The
recipient shall proceed dUlgenuy with the parformanC8 of this agreement according to the department's
decision.
If tha recipient appeals the departmenfs decision, it also shall be made in writing within twenty-one (21)
Clllendar days to the department's cleric (agency aertc). The recipient's right to appeal the department's
decision is contained in Chapter 120, Rorida Statute., and in procedures set forth in Rule 28-106.104,
Rodda AdminiatratNe Code. Failure to appeal within this time fnlme constitutes a waiver of proceedings under
Chepter 120, FIotide Statute..
Su~nt ~tIon
.c:....",.,,, II. Patnl 1~ ,,' u:
E .rr:I Byrne Memorial Stant and Local w
6. "rcement Assistance Formula Giant p, ..,gram
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement At any time. a representative of the
bureau, of the U.S. Department of Justice Bureau of Justice Assistance or both have the privilege of visiting
the project site to monitor, inlpect and all.1 work performed under thil agreement
23. Publication or Printing of Reports
a. Before pUblication or printing, a final draft of any report required under or pertaining to this agreement
shaJJ be sent to the department for its review and comment
b. Publications or printed reports covered under a. above shall includa the following statements an the cover
P8ga:
(1) -rIlII report wal prsparad for the Rorida Department of. Community Affairs, Steven M. Seibert,
Secnary, in coaf*lltion with the U.S. Department of Justice, Bureau of Justice Assistance.. The
net printed line lhallldenttfy the month and year the report wal published.
(2) -rIlis program was supported by grant.,. awarded to the Department
of Community Affairs, St8ta of Florida, and by the B....u of Justice Assistance (BJA), Office of
Justice Programl (OJP), U.S. Department of Justice. The 8JA Is a component of OJP which also
includes the Bureau of Justice stBtistics, Natianallnstitute of Justice, Oftice of Juvenile Justice and
Delinquency PnNMtion, and the 0ftIce far VICtims of Crlma..
(3) .Polnts of view, opinions, and concluslonl apraaad In this report are thosa of the recipient and do
not neceaarily rapresant the otllcial position or poticies of the State of Florida Department of
Community Affairs, the U.S. Department of Justice, Oftice of Justice Programs, or any other agency
of thelblte or federal government
24. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, coJor or natioMl origin ....., be excluded tram participation in, be
refuHd ber"...lta of, or othlfwiH IUbjected to discrimination uncW grants awarded pursuant to Pubic Law
89-564, Non-Dlat:timina Requirements of the Anti-Dtug AbuN Act of 1988; 7IIe IV of the CM Rights Act
of 1964; Section 504 of the RehabMation Act of 1973 a. amended; 7IIe IX of the Education Amendments of
1972; The Age Dist:timinlllion Act of 1975; and, De(Jllltment of Justit:e Non-Diaetimination Regulations 28 CFR
Part 42. Subpart. c, D, Eo F, G and H.
The recipient and a criminal justice agency that Is the implementing agency agree to certify that they either
do or do not nIeIIt EEO program criteria al Nt farth In SectIiaD 501 ofTh. FedenI/ Omnibus Clime Contro/and
Safe streets Act of1N8 as amended and that they have or have ncrt formulated, Implemented and maintained
a current eo Progrllm. SubmluJan of tb18 C*tIIIcation I. a pNNqul.tte to entering Into thl.
agr.ment. Thil certlftcatian is a materiat l'8pf8I8ntation of fact upon which reliance was placed when this
agreement was mada. If tha recipient or inqHmenting agancy meet Ad critaria but have ncrt formulated,
Implemented and maint8lned luch a current wrtIten eo Program, they have 120 days after tha date this
agl'8Mlefttwu made to comply with the Ad orface Iou offederal funds lubjectto the sanctions in tha Justice
System ImptOVement Act of 1979, Pub. L 98-15T. 42 U.S.C. 3701, et '8q. (Reference Section 803 (a) of the
Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Complance Information).
AtIy... aganey, county or city receiving S5OO,ooo or more in federal AntJ-Drug Abu.e Act funds Ihall submit
Its equal employment opportunity plan, ancllartha most recent Upftte, with Its application, far submittal to the
U.S. Department of Justice, Bureau of Justice Auistance tar approval.
25. Americanl with Disabilities Act 1990
Subgrantees must comply with the requiremems of tha Americans with Disabilities Act (ADA), Public Law
101~, which prohibits dilCrimination by public and privata entities on the balis of disability end requires
certainaccommodationl be made with regard to employment (TItle I), ItIIta and local government services
and tranlportation (TIUe II), public accommodations (TItIa III), and telacommunications (Title IV).
~nt ~fIion .
~_........... 1/ _ P.",.- f.. It' 41:
E" ...n:/ Byrne Memorial State and Local w
E,. ..;rcement Assistance Formula Grant F-. -,Jram
28. Criminal Intelligence System
The purpose of tha fed8rll1 regulation published in 28 CFR Pert 23 - Criminal Intelligence Systems Operating
PoIt:ie. is to allure that recipients of federal funds for the DfinciDBI DUTDOse of operating a criminal intelligence
system under the Omnibus Clime Control and Safe Streets Act of 1968, 42 U.S. C. 3701, et seq.. as amended
(Pub. L 90-351. .s amended by Pub. L 93-83, Pub. L 93-415, Pub. L 94-430, Pub. L 94-503. Pub. L 95-
115. and Pub. L 9tS-157), ule those funds in conformance with the privacy and constitutional rights of
individuals.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate
a criminallntelUgence system in accordance with Sections 802(.) end 818(c) of the Omnibus Crime Control
end Safe Slnlets Act of 1968 al amended end comply with criteria as set forth in 28 CFR Part 23 - Crimin81
Int~ Systems Operating PoIt:ies and in tha Bureau of Justice Aslistance's Formula Grant Program
G..idMce. Subln_1on of thla certification I. a pNnIqulatte to entering Into this ag.reement.
This certiftC8tion is a material representation of fact upon which feliance was placed when this agreement was
made. If the recipient or criminal justice agency operates a criminal intelligence system and does not meet
Act and fed.., regulation criteria, they must indicate when they plan to come into compliance. Fecterallaw
requires a subgrllnt-funded criminal intelligence system project to be in compliance with the Act and federal
regulation ",." to the award of federal fundi. The recipient is responsible for the continued adherence to the
regulation governing the oper1ltion of the Iystem or faces the 1011 of fed8rll1 funds. The departments approval
of the recipient agreement does not constitute approval of the lubgrant funded development or operation of
a criminal Intelligence system.
27. Non-Procurement. Debarment and Suspension
The recipient agrees to comply with Executive OrrJ.,. 12549. Debannent and Suspension (34 CFR. Part 85,
Section 85.510, Participant's Re.ponsib..). These procedures require the recipient to certify it shall not
ant. Into any lower tiered covered tnlnsaction with a person who is debarred, suspended, declared ineligible
or is voluntarily excluded tram participating in this covered transaction, unless authorized by the department
28. Payment Contingent on Appropriation
The stata of Florida'l performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida legillature.
29. Fed..l Restrictionl on lobbying
Tha recipient agrees to comply with Section 319 of Pubic Law 101-121 set forth in -New Restrictions on
LDbbying; Intetim Fin. RtMe, - publahed in the February 28, 1990, Federal Register.
Each person Ihall fila the most current edition of this Certification And Disclosure Form. if applicabla, with
each submission that Initiates agency consideration of such parson for award of federal contract, grant, or
cooperative agreement of $100,000 or mare; or fed..,loan of $150,000 or more.
This certification ila material representation of tact upon which reliance was placed when this agreement was
made. Submission of this certIftcation il . prerequisite to entering into thll agreement subject to conditions
and penalties impOled by Section 1352, TIle 31, United State. Code. Any person who fails to file the required
certification is .ubjectto a civil penalty of not 181. than $10,000 and not more than $100,000 for each failure
to ftla.
The undersigned certifies, to the best of his or her knowledge and belief, that
a. No fed8rlllly appropriated fundi have bean paid or shall be paid to any person for influencing or
attempting to inftuence an officer or employee of any federal agency, a member of congress, an officer
or employee of congresl, or an employee of a member of congress in connection with the awarding of
any fed..lloan, the entering into of any renewal, amendment, or modification of any fed8rll1 contract,
grllnt, loan or cooperative agreement
Subg,.nt AppjUtion
~......,.'"".. II. &1.",. 1..11. A' tll:
F' 1rd Byrne Memorial State and Local'
Enlvrcement Assistance Formula Grant PftJ!lram
b. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection with
this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit
the standard farm, Disclosure of Lobbvina Activities. according to its instructions.
c. Tha undersigned shall require that the language of this certification be included in award documents for
all lubgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
30. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreem_ the
expenditure of funds far the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
31. Statement of Federal Funding Percentage and Dollar Amount
When iSluing statements, press releases, requests for proposais, bid solicitations. and other documents
describing projects or programs funded in whole or in part with federal funds. all grantees and recipients
receiving these federal funds, including but not limited to state and local govemments, shall clearly state:
8. The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. Tha dollar amount of federal funds to be expended on the project or program.
32. Background Check
It is strongly recommended that background checks ba conducted on all personnel providing direct sarvices.
to juveniles.
33. Immignltion and Nationality Act
No pUblic funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
worlcers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act (.'NA.). The Department shall consider the employment by
any contractor of unauthorized aliens a violation of Section 274A(e) ofthalNA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) ofthelNA shall be grounds for unilateral
cancellation of this contnlct by tha Department
34. Drug Court Projects
a. A Drug Court Project funded by tha Byrne Formula Grant Program must contain the 10 kay elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines .Defining Drug Courts: The Key Components., January 1997. This document can be
acceuad on the OtIIce of Justice Programs World Wlda Web Homepage: httD://www.oiD.usdol.iob.
b. To ensure more effective management and evaluation of drug court programs, the recipient ag..... that
drug court progrllml funded with thll award shall collect and maintain follow-up data on program
particip8nts criminal recidivilm and drug ule retapsa. The data collected will be aSlessed during BJA
field monitoring trips.
35. Overtime for Law Enforcement Personnel
Prlorto obligating fundi from this award to lupport CMH'time by law enforcement officers, the US Department
of Justice encourqes conaUbtion with all alliad components of tha criminal justice system in the atrectad
jurisdiction. The puqMIM of this conluJtation Is to anticipate and plan for systemic impacts such as increased
court dockets ad the need for detention space.
SUbftMt ~.tIoIt
SM:tJon 11- Petie 1~ of 15
Edward Byrne Memodal State and LOt:a1 Law
Enforcement Assistance Formula Glilnt Ptoglillll
CertHication of Compliance
with Equal Employment OppoTtunity (EEO)
Pmgram Requirements - Subgtantee
I, the undersigned authorized official, certify that aCCOrding to Sedion 501 of the
Omnibus Crime Control and Safe Streets Ad of 1968 as amended, that the Subgrantee
(Subgrant Recipient). . .(Select one of the following):
~ Meets Ad Criteria
o Does not meet Ad. Criteria
I affirm that I have read the Act afteria set forth in the Subgrant Application
Instructions. I understand that if the Subgrant Recipient meets these aiteria, it must
formulate, implement and maintain a written EEO Plan relating to employment pradices
affecting minority persons and women. I also affirm that the Subgrant Recipient. . .
(Select one of the following):
~ Has a current EEO Plan
o Does not have a current EEO Plan
I further affirm that if the Subgrant Recipient meets the Ad. afteria and does not have
a current written EEO Plan, federal law requires it to fonnulate, implement, and
maintain such a Plan within 120 days after a subgrant application for federal
assistance is approved or face loss of federal funds.
Name: James L. Roberts
Title: County Administrator
Date:
~(7 /00
Signature of Authorized Official:
~~~
Subgrant ApplicMion PIIf:kI1ge
eo CeItitIcation - Subgran,..
Appendix 1/ . Paos 1 af ~
O~~~o~~E
(305) 294-4641
-=::::? . p
~--
\1.-"
('_'--- BOARD OF COUNTY COMMISSIONERS
.,.~- Mayor Jack London, District 2
Major ProTem Wilhelmina Harvey, District I
Shirley Freeman, District 3
Mary Kay Reich, District 5
Keith Douglass. District 4
James L. Roberts
County Administrator
Public Service Building
5100 College Road
Key West, FL 33040
June 6, 2000
Clayton H. Wilder
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
Re: Signature Authority - FYOO/OI Monroe County Anti-Drug Abuse Grant Program
Dear Mr. Wilder,
May this letter serve as authorization for Sheila A. Barker to have signature authority in order to conduct business
in relation to the grant program and its implementation. If any additional information or documentation is
required, please contact 305.292.4482. Thank you.
Sincerely,
{) tf~
James L. Roberts
County Administrator
~tttf2 J\tianttg
SIXTEENTH JUDICIAL CIRCUIT OF FlORIDA
530 WHITEHEAD STREET
KEY WEST, FlORIDA 33040-6547
KIRK C. ZUELCH
TELEPHONE
305.292-3400
FAX 305.294-n07
May 3, 2000
Monroe County Board of Commissioners
5100 College Road
Key West, Florida 33040
Dear Commissioners:
The purpose of this letter is to submit the recommendations for funding by the Monroe County
Substance Abuse Policy Advisory Board for programs supported by the Omnibus Crime Control
and Safe Streets Act (the Byrne Program) for the forthcoming funding cycle.
As the Chairman has done in previous years, I, as the current Chair, must advise you that some
of the members of this advisory board are also recipients of these funds. This is an unavoidable
situation, as many of the positions are designated by the Florida Adminh:trative Code. Members
who applied for funding abstain from voting on their proposals.
This year the amount of funding available to Monroe County by the Department of Community
Affairs, Bureau of Community Assistance, is $230,028 and requires a 25% cash match. Our
recommendations are as follows:
Guidance Clinic of the Middle Keys
The Heron
Sunshine House
Care Center
Sheriff's Department
. Program Administration
Samuel's House
Total:
$ 22,954.00
33,096.00
23 ,483.00
38,584.00
72,895.00
10,000.00
29.016.00
$230,028.00
On behalf of the entire committee, I would like to thank: the Board of County Commissioner's for
giving us the opportunity to serve our community. Once again, thank you for your contimled
support.
Sincerely,
KCZlmg
(' lIGrants
169
RESOLUTION NO. - 2000
A RESOLUTION OF THE BOARD OF COMMISSIONERS
OF MONROE COUNTY, FLORIDA AUTIlORIZING THE
SUBMISSION OF A GRANT APPLICA nON TO THE
FLORIDA DEPARlMENT OF COMMUNITY AFFAIRS
FY 00/01 ANTI-DRUG ABUSE GRANT PROGRAM
WHEREAS, the Department of Community Affairs has announced the FYOO/O 1 fundiiJ.g..:.- .
cycle of the Anti-Drug Abuse Act Formula Grant Program; and
WHEREAS, on Apri119,2000, the Monroe County Board o.f Commission~ ~deg
serve as the coordinating unit of government in the preparation cfthe grant propo~ ~ it@e FJ
distribution offunds allocated to Monroe County in the amount of$230,028 with ~ca#i a
match requirement; and . g~:-.!!. "'1
~:O~ fS
WHEREAS, the Monroe County Substance Abuse Policy Advisory Boar~~ coSem:o
given to the County's current drug control efforts, has recommended certain pro~~.e .~
funding to provide the community with activities focused on drug and alcohol e~' _. ~
prevention, rehabilitation, and treatment; now therefore, Q Q
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
.....r=...
I. The Board of County Commissioners concurs with the Monroe County Substance
Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the application
packet for the FYOO/OI grant funds to the Department of Community Affairs Anti-
Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the Board of
County Commissioners and execution by the Presiding Officer and Clerk.
.'
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a regular meeting of said Board held on the 17* day of May, A.D., 2000.
Mayor Shirley Freeman
Mayor ProTem George Neugent
Commissioner Harvey
Commissioner Williams
Commissioner Reich
yes
yes
Y99
yes
yes
Monroe County Board of Commi~sioners
BY:cS~~
APPROVED AS TO FORM
AN LEGAL SUFFIC
o
ROBERT N,
DATE 5""-
.rd Byrne Memorial State and Loca ' N
Enforcement Ass/stance Formula Grant Program
I. Sianature PaQe
In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement,
have r.d and understand the agreement in its entirety and have executed this agreement by their duly
authorized officers on the date, month and year set out below.
Corrections on this page, Including
strIke-ovelS, whlteout, etc., are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
By: ~1~.0.1:0tO~~
Type Name and Title: Clayton H. Wilder, Community Program Administrator
Date:
I (.../I.'Ob
Subgrant Recipient
Authorizing Official of Govemmental Unit
(Commission Chairman, Mayor, or Designated Representative)
By:
-::T~~h
..
Type Name and Trtle: James L. Roberts, Monroe County Administrator
Date: C, (,/ DO FEID Number. 596000749
Implementing Agency
Official, Administrator or Designated Representative
~~
By:
TypeNameandTltle:James L. Roberts, Monroe County Administrator
Date: (p (1 I 00
Subgnnt AppIeaOM
SectIOn /I . Page 16 of 16