Item F2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
March 17. 2004
Division: Public Works
Bulk Item: Yes
No
x
Department: Enaineering/ConstructionManaaement
AGENDA ITEM. WORDING: Approval of a contract amendment with WindTech to replace
windows at the Gato Building, and approval of Resolution transferring the additional funds.
ITEM BACKGROUND: On March 15,2004, Wind-Tech sent a letter to Monroe County requiring
modifications to the contract (see attached). The most significant change includes an increase in
labor of $90,100.00 for window installation, an increase of $38,069.00 for materials, and an
increase of $10,000.00 for additional insurance. These increases are the result of changes in the
construction schedule associated with the careful review of this project by the State Historic
Preservation Office, FEMA, and Monroe County. Wind-Tech has indicated that originally they
were to do the work with their own crews, but now their crews are committed elsewhere and they
need to utilize subcontractors in order to meet the FEMA deadline of May 25, 2004.
PREVIOUS RELEVANT BOCC ACTION: On November 19, 2003, the BOCC granted approval to
enter into a contract with WindTech to replace windows at the Gato Building and approval of a
Resolution transferring funds, pending approval from FEMA, State Historic Preservation Office
(SHPO) and the County Attorney.
CONTRACT/AGREEMENT CHANGES: Significant changes include an increase in cost as stated
above, and payment on a weekly basis.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $138.169.00
BUDGETED: Yes NO X
Transfer of funds at this meeting
COST TO COUNTY: $138.169.00
SOURCE OF FUNDS: Infrastructure Sales Tax
304-24000-560620-CG9804-560620
REVENUE PRODUCING: YES_ NO-1L AMOUNT PER MONTH
YEAR
APPROVED BY: County Atty.
OMB/Purchasing_
nt
Item Prepared By:
Stepha
Mana r Id S. Kopp , P.E., County Engineer
(~~ 3/Ji,!b1
Dent Pierce, Division Director /
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included -X- To follow
Not required
DISPOSITION:
AGENDA ITEM #
rl
MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGEMENT
CONTRACT AMENDMENT No.1
PROJECT TITLE:
Gato Buildina window reolacement
CONTRACT AMENDMENT NO:
Total Previous Amendments
Original Contract Amount
Revised Contract Amount
0.00
$762.079.00
$900.248.00
Detailed description of Amendment and justification:
This amendment shall include all items in attached letter from Windtech Products. Inc. dated March 15.
2004. It is reauired bv Wind-Tech or they will not execute the contract.
This document shall suoercede the items as written in the oriainal contract.
CONTRACTOR:
Wind-Tech Products. Inc. Date
CONSTRUCTION MANAGER:
Stephanie Coffer Date
COUNTY ENGINEER:
David S. Koppel, P.E. Date
DIRECTOR OF PUBLIC WORKS
Dent Pierce Date
COUNTY ADMINISTRATOR
James L. Roberts Date
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Deputy Clerk
By
Mayor/Chairperson
CMD007-1/3/97
Monday, March 15, 2004 5;06 PM
D)
E)
F)
Wind Tech Products Inc. 706-656-2532
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Phone: 706.658.2529 - F1ON:706.658.2532
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Ms. Stephanie Coffer
Director of Construction & Planning
Monroe County Florida
1100 Simonton St.
Key West, FL 33040
RE:
GATOPURHCASEORDER
Dear Stephanie:
I am in agreement with the contract documents with the following exceptions. These
exceptions can be noted as an Addendwn to Contract Agreement dated., 11-19-03 or as a
Change Order which ever you prefer.
A)
There will be an increase in material cost of 5.75% as negotiated, in the material
amount of $662,079.00 which is $38,069.00 plus adding labor of$190.100.00 for
installation. (TIns installation number includes original installation, plus an
additional $90,100.00.) There is also and add for insurance as noted in Item "E"
of 510,000.00 bringing total con1ract amount to 5900,248.00.
Monroe County obligation to pay under this contract is contingent upon an annual
appropriation by Board of County Commissioners, Wind-Tech Products, Inc.
must be paid 90% of material stored within thirty days of delivery.
Test inspections must be taken out, we have already presented and proven product
meets all Dade County and the Florida BuildiI12 Code. Any additional testing to
be ordered will be paid for by Monroe County.
Wind- Tech Products, Inc. will be substantially complete with our installation the
week of May 25,2004 providing weather permitting for installation daily. This
schedule can be met if Wind-Tech Products, Inc. receives approved shop
drawings by March 17, 2004.
Wind-Tech Products, Inc. will provide an insurance policy against materials,
theft, windstorm, builders risk, etc., etc., as per 00400 which will cost Monroe
County $10,000.00.
We understand all permitting fees will be waived.
B)
C)
;:: p A/~&A
Ken W. cam~t':t
Wind- Tech Products, Inc.
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Monday, March 15, 2004 12:30 PM
Wind Tech Products Inc. 706-658-2532
p.03
Arch Aluminum a Glass Co.,lne.
Man"""" of Am"""-,, AtcIiiIecIuralI'1r1dJCIS
10200 N.'N. 67th Sfntet.1t:Ima~c, R ~~21.1Q0...432.1132 . fax 9&4-724-9293
February 3,2004
To OW' Valued Customer,
,.:
,
I
Due to the continued escalation cost of aluminum billet and other related plOductslover
the pasl year, we fecI it ~c:cessary to increase our pr~ approximately 5%-7lUr on~
Arch I AmarHte Aluminum products offeetiye Pebtuary 23, 2004. ~
This increase will be handled in tho form of a multiplier chan&c. You will be rec1tm8 a
now multiplier sheet in a couple ofweeks reflecting theses changes. :
.
· Orders recci\'"cd Aft" February 23, 2004 will be subject to the price increa~.
· All new quotations requiring shipment after February 23, 2004 will reflect:the
price increase.
· Outstanding quotations will be honored mr the period as stated in the tennt of the
quotation.
· Prieo protection is a'CIailable on price book quotes and project work providi.)1g we
receive a formal letter of intent listing the project no later than February 2q, 2004.
Thank you tbr your understanding and o~mtinued support.
'.
It you have any questionst please contact your local branch or repmiCntatm:.
~
Director of Aluminum Operations
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Joc:Qo~. MS . WaukeshcJ. WI · CUVCl10gC Falls, CH . Portland. O~ . OaHoa, PC . PhOeni~~
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Monday, March 15, 2004 5:08 PM
Wind Tech Products Inc. 706-658-2532 MONROE COUNTY
....UC1ION MANAGEMOO'
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Installation ote
Solid Structural Design, me
Tel:(305)469-1157 ~ I~~
Fax;( 305) 512-8073
Ct".'oe.'R'
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Date: MJu-gh 11, 2004
Customer: Wind- Tech Products
Address: 100 E. Castle,view Dr.
City: Bnuelton St: Ga. Zip: 30517
Phone: 706-658-2529 FaK:229-SS9-4337
Cell: 229-559-S746n06-6S82S32
Job Name: Gatos Building
Address: Key West
Contsd: Stephanie Coffer
Phone:30S-292~68
Monday, March 15, 2004 12:30 PM
Wind Tech Products Inc. 706-658-2532
p.04
Labor Description: Removing Steel Windows and Inlfalling large missile impact fixed store:fMnt
units and doors.
We exclude as follow:
-Removing any equipment out of working area
.Stucco repair on exterior and interior drywall
-Painting walls and final cleaning of windows and doors.
-The rectal of dumpsters
Note: Solid StruC1ur8l Design will comply with estimated time of completion. Nevertheless
estimated time of oompletion could be affected for the following reasons:
-The people responsible for moving the equipment and fumitunt out oftbc working area can not do
it on time.
- The materials are not delivery on time.
-The the W'E'AtJ,er docs not wopelBres.
Note; Materails must be on site by DO more than April 22. Estimated time of completion of
installation of all of the units will be done by May 28,2004.Nevertheless thig completion will omy
count for the units installed without the decorative mountings. on the glass. This procedUfe will take
a list IS to 20 working days to complete.
In order to start this job is necsual)' severalarrangcmcn13 and rentals of equipments must be in
order. So a deposit of 15% is required to start.= S 28,515.00
-II win be an invoice submitted every 2 weeks and payment must be paid to Solid Structural Desisn
2 weeks after invoice was submitted.
Customer Agt~ 1fft
Solid Slrwllurlll Oooip: - -: ~
~1'- #'1; 1)5'1 vJ.II.f. ,1\ C ;)e.+o
THE TOTAL PRICE THIS ESTIMATE: 1190,100.00
Monday.!, March 15;. 2004 12:30 PM
. MI1R-l'-~Ou4(FRI) 14: 21
Wind Tech Products Inc, 706-658-2532
Clark Insuren,e ServIces INC (FAX)BSO 638 1997
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P.OOl/OOI
~T~l~N CLARK
CLARK INSURANOE SERVICES INO
P.O. BOX 587
CHIPLEY FL. 32428
(860) 688-1927
(850) 688-1997 FAX
TO: ~en Campbell, Wind-Tech 'rcaucts Inc
!'ROH: ALLEN CLARK~ ere
nAWB: March 12, 2004
32: Insuran~e for Property in storagQ
Ken:
The first quote I was aDle to obtain to cover property in 8torage
Is $2.50 per hundred making insurance for $500pOOO a $10,000
Premium.
l
Resolution No.
- 2004
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2004, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2004 as, hereinafter set forth to
and from the following accounts:
Fund #304- One Cent Infrastructure Sales Tax
From: 304-5900-85532-590990 Other Uses
Cost Center # 85532- Reserves 304
For the Amount: $140,000.00
To: 304-5190-24000-560620-CG9804-560620 Capital Outlay- Buildings
Cost Center # 24000- General Government Capital Projects
Project #CG9804- Gato Building
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the I ih day of March AD 2004.
Mayor Nelson
Mayor Pro Tern Rice
Commissioner McCoy
Commissioner Neugent
Commissioner Spehar
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Gato reso 3/16/2004 Page 1