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09/16/1985 SpecialDD 114 j 1 1 Special Meeting Board of -County Commissioners Monday, September 16, 1985 Marathon 1:10 P.M. A Special Meeting ;;of the Board of County Commissioners convened on the above date in Marathon. Present and answering to roll call were Commissioner Alison Fahrer, Commissioner William Freeman, Commissioner John Stormont, and Mayor Wilhelmina Harvey. Absent form the meeting was Commissioner Ed Swift. Also present were Danny L. Kolhage, Clerk; Kermit Lewin, County Administrator; Lucien Proby, County Attorney; Bob Harris and Bob Sakaro, Post, Buckley, Schuh & Jernigan; Charles McCoy, Architect; County staff; members of the County's Consulting Engineers Firm; members of the Press -and Radio; and the general public. All stood for the;Invocation and Pledge of Allegiance to the Flag. Mr. Lewin briefly addressed the Board concerning the material which had beeh sent to each of the Commissioners concerning the Escambia Multi -County Loan Program. Mr. Bob Harris then proceeded with the discussion of the proposed uses of the proceeds of a 6 million dollar Bond Issue and the Capital�Improvements which could be accomplished in Jackson Square in Marathon and at the Governmental Complex at Plantation Key. Following the pre- sentation concerning the proposed use of funds in Jackson Square in Key West, a motion was made by Commissioner Stormont and seconded by Commissioner Fahrer to confirm that the priorities for the use'�of the available space in Jackson Square or the Jackson Square area to be 1) secured records storage area for the Clerk of the Circuit Court and other Constitutional Officers 2) States Attorney's office space and 3) Public Defender's Office Space. Roll call on the motion was unanimous. The Board discussed parking in the Jackson Square area. Motion was made by Commissioner Stormont that the next prio.rity would be to determine satisfactory parking requirements for the new S'heriff's facility and the proposed Phase -III. During discussion the motion was withdrawn. The Board then discussed the proposed use of the funds in the Marathon area,. No action was taken. Mr. Harris then presented the tentative plans for proposed use of the funds ;in the Plantation Key Governmental Center area. After discussion a motion was made by Commissioner Stormont and seconded by Mayor Harvey that the space provided in the Plantation Key area with the Public Improvement Bonds being discussed would be considered first for the Property Appraiser:, Tax Collector, Veterens Affairs, Code Enforcement and possibly the Social Services Department as it can be accomodated.�Motion carried unanimously. The Board then return to the discussion of the use of the funds in space alloacations in the Marathon area. Motion was made by Commissioner Fahrer and seconded by Mayor Harvey requesting en?gineers to get further information concerning a building conslisting of two floors over parking in the Marathon area for the possible use by the Social Services Department, Emergency Medical Services, State Attorney and Public Defender. Roll call vote on the motion was unanimous. 11 J i t DD 1'75 11 1 The Board returned to the discussion of the Public Improvements in the Plantation Key area. Motion was made by Commissioner Fahrer and seconded by Mayor Harvey to recon- sider the Boards previous ;action concerning the establish- ment of the potential user's of space provided in the Plantation Key area. Motion carried unanimously. Motion was made by Commissioner Stormont and seconded by Commissioner F'ahrer to amend the Board previous motion concerning the allocation of space to potential users in the Plantation Key areaiby adding a Supervisor of Elections and space for secured public records storage by the Clerk and by deleting the reference to use by the Code Enforcement Department. Motion carried unanimously. Commissioner Swift arrived at 3:10 P.M. with the meeting already in progress. Board discussed County owned property. A motion was made by Commissioner Stormont and seconded by Commissioner Freeman directing Mr. Proby and the County Administrator to make a study of County owned property to determine its possible useiand if any land is surplus to the County needs and could possibly be used to trade for the acquisition of other State and Federal owned properties in Monroe County. Roll call vote on the motion was unanimous. There being no further business, the meeting was adjourned. 1 I DD 176 Budget Hearing Board of County Commissioners Monday, September 16, 1985 Marathon A Budget Hearing convened on the above date in Marathon. Present and answering to roll call were Commissioner Alison Fahrer, Commissioner William Freeman, Commissioner John Stormont, Commissioner Ed Swift, and Mayor Wilhelmina Harvey. Also present were Danny L. Kolhage, Clerk; Kermit Lewin, County Administrator; Lucien Proby, County Attorney; James C. Matthews, Finance Director; mem- bers of the County's Consulting Engineers Firm; Department Heads; members of the Press and Radio; and the general public. All stood for the Invocation and Pledge of llegiance to the Flag. Mayor Harvey called to order a Public Hearing on he proposed use of Federal Revenue Sharing Funds. The lerk read the proposed uses into the record as follows: Amount Proposed F/Y 1986 Revenue Sources: Entitlement #16 $ 164,451.00 Entitlement #17 657,804.00 Interest Income 4,421.00 Subtotal 826,676.00 Less 5% (41,344.00) Plus Fund Balance Forward 403,940.00 Total Revenues_ $1,189,282.00 Appropriations: Welfare Services: Medicaid Services $ 210,000.00 Capital Projects: Civic Center -Big Pine Key 685250.00 Public Works Department: Community Pool 305000.00 Utilities 3859000.00 Maintenance of Buildings. 200,000.00 Maintenance of Equipment 151,000.00 Gas, Oil and Lube 55,000.00 Mental Health Services: Baker Act -Transportation 405,000.00 Mental Health Clinics 177,493.00 MARC House 8,539.00 Total Appropriations $131189,282.00 Mayor Harvey asked for any public input concerning the pro- posed use of these funds. There was no public input. Mayor Harvey then closed the Public Hearing on the Federal Revenue Sharing. 0 1 r DD 177 1 The Board proceeded to a Public Hearing on the Tentative Budget, Monroe County, for fiscal year 1985-1986, excluding Special Districts: The Clerk read the Tentative Millage Rates and Roll-Back',Rates for the various funds in which Ad Valorem taxes were used exclusive of the Special Districts. Mayor Harvey requested any public input con- cerning any of the County's,Budgets exclusive of the Spe- cial Tax Districts. There was no public input. The Board then took up the discussion of the Budgets of all funds exclusive of the Special Districts. Motion was made by Commissioner Swift and seconded by Commissioner Freeman to provide that a 3% cost of living would be allocated for all County employees plus and addi- tional 4% to be used for merit increases according to the steps in the County pay plan on anniversary dates. During discussion Commissioner Swift accepted an amendment which would reflect a 3% cost of living and 3% to be set aside for merit increases according to the steps in the County's pay plan on anniversary dates. Said merit increases to be approved by a committee consisting of the County Administrator the appropriate Department Head and the Per- sonnel Department and to be ';based upon appropriate stan- dards. Roll call vote on the motion was unanimous. Commissioner Stormont discussed requests for salary increases by various department heads. Commissioner Stormont discussed a proposed freeze on all increases of administrative salaries with; the exception of the cost of living increase. During discussion motion was made by Commissioner Fahrer and seconded by Commissioner Stormont that administrative salaries''. would be included in the propo- sal for a 3% cost of living with 3% set aside for merit increases based upon the County Commissions decision on those administrative merit iincreases. Roll call vote on the motion was taken with the foIllowing results: Commissioner Fahrer! Yes Commissioner Freeman No Commissioner Stormont Yes Commissioenr Swift No Mayor Harvey Yes Motion carried. The Board discussed'Ithe appropriation for Hospice. Motion was made by Commi.ssio;ner Fahrer and seconded by Commissioner Freeman to reduce the appropriation for Hospice from 98,000 to 75,000 dollars. Roll call vote on the motion was taken with the following results: Commissioner Fahrer; Yes Commissioner Freeman Yes Commissioner Stormont Yes Commissioner Swift No Mayor Harvey Yes Motion carried. Commissioner Stormont discussed possible reductions of non -critical line items. ',Motion was made by Commissioner Stormont and seconded by Commissioner Freeman that non cri- tical line items such as object codes, 521, 490, 510, 400, 541, 440, 515, 461, & 462 be reduced by 5%. Roll call vote on the motion was taken with;the following results: 1 MN 1 Commissioner Fahrer No Commissioner Freeman Yes Commissioner Stormont Yes Commissioner Swift No Mayor Harvey No Motion failed. Commissioner Swift then discussed several possible deletions in the County Budget such as Civil Defense Department, Legal Aide, Transportation, $150,000 of Pollution Control, Fire Marshall's position, street lighting except for intersections at U.S. #1, and the Boot Key Operation. After discussion Commissioner Swift withdrew his suggestion as it relates to transportation. Mr. Erol Veral of Legal Aid addressed the Board concerning their activi- ties. Commissioner Freeman then discussed the possible transfer of the operations of the Veterans Affairs office to Social Services. The Board then began a discussion of the Tentative Budget of the Sheriff of $10,407,759.00. Following discussion a motion was made by Commissioner Fahrer and seconded by Commissioner Stormont that the Sheriff's Budget remain at its present level of $10,407,759.00 until the next two sche- duled Public Hearings. Roll call vote on the motion was taken with the following results: Commissioner Fahrer Yes Commissioner Freeman Yes Commissioner Stormont Yes Commissioner Swift Yes Mayor Harvey No Motion carried. Miss Rebecca Fleming of the Friends of Library and Tom Fleming addressed the Board for the need for additional funding for the Libraries Budget. No action was taken. Dr. David Rice of the Middle Keys Guidance Clinic and Dr. Richard Matthews of the Upper Keys Guidance Clinic addressed the Board concerning their Budget requests. No action was taken. The Board recessed the Public Hearing as it relates to the Tentative Budget for all of its funds exclusive of the Special Tax Districts. DISTRICT 2 BOARD OF GOVERNORS A meeting of the Board of Governors, District 2, Present and answering to roll call were Commissioner Fahrer, Commissioner Feiner, Commissioner Freeman, Commissioner Radom, and Mayor Harvey. Also present were Danny L. Kolhage, Clerk; Kermit Lewin, County Administrator, Lucien Proby, County Attorney; members of the Press and Radio; and the general public. The Clerk read the Tentative Millage rate for District 2 and the roll -back rate. Mayor Harvey called for public input on the proposed millage rate for Special Tax District Number 2 and the Budget. There was no public input. 1 1 DD 179 i �I The Board discussed several manners concerning the District Budget. Mr. Reggie Paros and Mike Puto addressed the Board concerning the Budget for Fire of District 2. Mr. George Leone, Chief of the Key Largo Fire and Rescue discussed the appropriation for group insurance in the several Special District Budgets. Mr. Daniel Stoll, medic chief of the Sugarloaf volunteer unit also addressed the Board concerning the approjpriation group insurance. Motion was made by Commissioner Fjahrer and seconded by Commissioner Radom to eliminate the group insurance line item in the Volunteer Fire Departmentjsection of the Special Tax District Number 2 Budget ii,n the amount of $33,890.00 and directing staff to proceed, with the development of a group which could successfully obtain that coverage in the future. Roll call vote on the motion was taken with the following results: Commissioner Fahr,er Commissioner Finer Commissioner Freeman Commissioner Radom Mayor Harvey Motion carried. The Board then recessed Budget Hearing. Yes Yes Yes Yes No the Special District 2 The Board of County Commissioners reconvened with Tentative Budget Hearing on all of the Special District, excluding District 2. ' Commissioner Stormont a proposal which he presented to the Board concerning the use of funds previously allo- cated for group insurance for the purpose of funding paid managerial positions working with the special Fire and Ambu- lance Volunteer Units. Commissioner Stormont requested that the monies appropriated for group insurance be left in the Budget pending the Boards revenue of his proposal. The Board then recessed. Commissioner Fahrer, Commissioner Freeman, and Mayor Harvey reconvened the Special District II Board of Governors. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman to reconsider the District 2 Board of Governors action to eliminate the group insurance line item from the District Budget in the amount of $33,890.00. Motion carried unanimously. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman to'rescind the Boards previous action to eliminate the Group Insurance line item in District 2's Tentative Budget for fiscal year 1985-1986 in the amount of $33,890.00 and approving the following Resolution approving the Tentative Millage for Special Taxing District 2 and the Tentative Budget for Special Taxing District 2 authorizing the advertisement of the Budget and Notice of Tax Increase and Calling for a Final Hearing on September 30, 1985, at 1 1 1 1 5:00 P.M. at the Plantation Key Government Center, Plantation Key, Florida. Roll call vote on the motion was unanimous. RESOLUTION NO. 261-1985 See Res. Book No. 46 which is incorporated herein by referenc The Board then recessed Special District 2 meeting. The Board of County Commissioners reconvened with all Commissioner Present. Motion was made by Commissioner Swift and seconded by Commissioner Fahrer to approve all the Fire and Ambulance District Tentative Budgets as presented, pending the September 30th Final Hearing. During discussion, Mr. Paul Galloway of the Stock Island Volunteer Fire Department discussed group insurance coverage. Roll call vote on the motion was unanimous. Motion was made by Commissioner Swift and seconded by Commissioner Fahrer to approve Tentative Budget for Mariners Hospital Special Taxing District in the amount of $522,659.00 and the Tentative Millage of .500. Motion carried unanimously. Motion was made by Commissioner Swift and seconded by'Commissioner Stormont to approve the Translator Special Taxing District in the amount of $1,142,466.00 and a Ten- tative Millage of .250., Motion carried unanimously. Motion was made by Commissioner Stormont and seconded by Commissioner Fahrer to approve the Municipal Service Taxing District Budget waste in the amount of $7,814,983.00 and a Tentative Millage rate in the amount of .1398. During discussion the motion was withdrawn. Motion was made by Commissioner Swift and seconded by Commissioner Fahrer to approve a 3% cost of living plus 3% to be set aside for merit increases according to the steps in the Monroe County pay plan for MSD employees. Motion carried unanimously. Motion was made by Commissioner Swift and seconded by Commissioner Freeman to approve the MSD Budget as pre— sented in the amount of $7,924,975.00 subject to the Final Public Hearing scheduled for September 30th also amending the revenue section by adding $125,000 to special assessments and on the appropriation to add $125,000 in maintenance in incinerators line items. During discussion Commissioner Stormont discussed additional sludge revenues in the amount of $125,590.00 and increase appropriations for sludge treatment plant of $89,708.00. Roll call on the ori- ginal motion was taken with the following results: Commissioner Fahrer Yes Commissioner Freeman Yes Commissioner Stormont Yes Commissioner Swift Yes Mayor Harvey No Motion carried. DD ' 181 l� Motion was made by Commissioner Swift and seconded by Commissioner Fahrer to approve the Tentative Budget for the Special Tax District for Planning, Building & Code Enforcement in the amount of $2,110,970.00 and a Tentative Millage rate of .5693. Roll call vote on the motion was unanimous. Motion was made by Commissioner Swift and seconded by Commissioner Freeman to^approve the Tentative Tourist Development Tax Budget in 9the amount of $1,555,840.00. Motion carried unanimously. Board went into a;recess for the calculation of the appropriate millage rates. Board reconvened '.and the Clerk announced that the new Aggregate Millage Rates was 6.3756 mills reflecting a 28.5% increase over the roill-back rate. Motion was made by Commissioner Swift and seconded Commissioner Fahrer to adopt the following Resolution approving the Tentative Millage Rates and authorizing the,advertisement of the Tentative Budget Notice of Tax Increase and the Tentative Millage rates for fiscal year 1985-1986 and calling for a Final hearing on September 30, 1985, at 5:00 P.M. at the Plantation Government Center, Plantation Key, Florida. Roll call vote on the motion was unanimous. RESOLUTIION NO. 262-1985 See Res. Book No. 46 which, is incorporated herein by reference. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman to approve the following Resolution approving the Tentative Bddgets for all County funds and all Special Districts, excluding Special District 2 subject to the Final Hearing on September 30, 1985, at 5:00 P.M., Plantation Key, Florida. 'Roll call vote on the motion was unanimous. RESOLUTION NO. 263-1985 See Res. Book No. 46 which is incorporated herein by reference. There being no further business, the meeting was adjourned. IK ey 1 i�