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09/30/1985 SpecialDD 197 Special Meeting/Budget Hearing Board of County Commissioners Monday, September 30, 1985 Plantation Key A Final Budget Hearing of the Board of County Commissioners convened on the above date in Plantation Key. Present and answering to roll call were Commissioner Alison Fahrer, Commissioner William Freeman, Commissioner John Stormont, Commissioner Ed Swift, and Mayor Wilhalmina Harvey. Also present were Danny L. Kolhage, Clerk; Mr. Proby, County Attorney; Kermit Lewin, County Administrator; William Freeman, Sheriff; County staff; members of the County's Consulting Engineers Firm; members of the Press and Radio; and the general public. All stood for the Invocation and Pledge of Allegiance to the Flag. Prior to beginning the Special Meeting the Board discussed an add -on concerning a Resolution in reference to the extention of the deadline for the adoption of the Land Use Plan. Motion was made by Commissioner Swift and secon- ded by Commissioner Fahrer to add this item to the agenda. Roll call vote on the motion was unanimous. The Board discussed the wording of a proposed Resolution requesting an extension of the deadline of the Land Use Plan. Motion was made by Commissioner Swift and seconded by Commissioner Freeman to include language of the proposed Resolution which will state that the County will finish its work on the Land Use Plan by March 1st, including the necessary Public Hearings but the County will not pass the Land Use Plan until the Legislature has met and has had an opportunity to pass the laws necessary to support the plan. Roll call vote on the motion was taken with the following Results: Commissioner Faher Yes Commissioner Freeman Yes Commissioner Stormont No Commissioner Swift Yes Mayor Harvey No Motion carried. The Board then proceeded to a discussion of the improvements in Jackson Square. Mr. Bob Harris, Mr.Zucarro of PBS&J, and Mr. Slater of Wolfberg Alvarez addressed the Board concerning engineering fees and the proposed building for the Sheriff on Jackson Square. After discussion a motion was made by Commissioner Fahrer seconded by Commissioner Freeman to delete the provisions for a second elevator in the building proposed for the Sheriffs Department on Jackson Square. Roll call vote on the motion was unanimous. Mr. Harris discussed a proposed reduction in adden- dum #8 to the Consulting Engineers Contract of a total of $7,080.00 from the proposed $136,000.00 architectural and engineering fee previously proposed. Motion was made by Commissioner Swift and seconded Mayor Harvey that County Administrator begin negotiations with a new architectural engineering firm to design the office space in the new building proposed for the Sheriff on Jackson Square and to allow the firm of Wolfberg Alvarez to proceed with their work up to the amount originally allocated of $85,000.00. During discussion the motion was withdrawn. DD 1�®7 rj 1 1 Special Meeting/Budget Hearing Board of County Commissioners Monday, September 30, 1985 Plantation Key A Final Budget Hearing of the Board of County Commissioners convened on the above date in Plantation Key. Present and answering to r1oll call were Commissioner Alison Fahrer, Commissioner William Freeman, Commissioner John Stormont, Commissioner Ed Swift, and Mayor Wilhalmina Harvey. Also present were banny L. Kolhage, Clerk; Mr. Proby, County Attorney; Kermit Lewin, County Administrator; William Freeman, Sheriff;,�County staff; members of the County's Consulting Engine,!ers Firm; members of the Press and Radio; and the general public. All stood for the: Invocation and Pledge of Allegiance to the Flag. Prior to beginninig th discussed an add -on concerning the extention of the deadl:ine Use Plan. Motion was made'! by ded by Commissioner Fahrer� to Roll call vote on the motion w e Special Meeting the Board a Resolution in reference to for the adoption of the Land Commissioner Swift and secon- add this item to the agenda. as unanimous. The Board discussed the wording of a proposed Resolution requesting an eixtension of the deadline of the Land Use Plan. Motion was. made by Commissioner Swift and seconded by Commissioner Freeman to include language of the proposed Resolution which will state that the County will finish its work on the Lanid Use Plan by March 1st, including the necessary Public Hearings but the County will not pass the Land Use Plan until th;e Legislature has met and has had an opportunity to pass the! laws necessary to support the plan. Roll call vote on tihe motion was taken with the following Results: Commissioner Fahe'r Yes Commissioner Freeman Yes Commissioner Stormont No Commissioner Swift Yes Mayor Harvey No Motion carried. The Board then pr°oceeded to a discussion of the improvements in Jackson Square. Mr. Bob Harris, Mr.Zucarro of PBS&J, and Mr. Slater of Wolfberg Alvarez addressed the Board concerning engineering fees and the proposed building for the Sheriff on Jackson Square. After discussion a motion was made by Commissioner Fahrer seconded by Commissioner Freeman to delete the provisions for a second elevator in the building proposed for the Sheriffs Department on Jackson Square. Roll call vote on the motion was unanimous. Mr. Harris discussed a proposed reduction in'adden- dum #8 to the Consulting Engineers Contract of a total, of $7,080.00 from the proposed $136,000.00 architectural and engineering fee previously proposed. Motion was made by Commissioner Swift and seo;onded Mayor Harvey that County Administrator begin negottiations with a new architectural engineering firm to design; the office space in the new building proposed for the Sheriff on Jackson Square and to allow the firm of Wolfberg' Alvarez to proceed with their work up to the amount orig-inally allocated of $85,000.00. During discussion the motion was withdrawn. 1 1 ii • 1 The Board then took up the matter concerning Coco Plum Beach Property. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman to read proposed Resolution concerning the acquisition of property of Coco Plum by the State of Florida. Motion carried unanimously. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman to adopt the following Resolution concerning Coco Plum Beach. RESOLUTION NO. 274-1985 See Res. Book No. 46 which is incorporated herein by reference. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman to read two Resolutions, one con- cerning the School Guard Program and the other the Community Pool by title only. Motion carried unanimously. Motion was made by Commissiner Fahrer and seconded by Commissioner Freeman to approve the following Resolution concerning the School Guard Program with the Contract with the City of Key West. Motion carried unanimously. . RESOLUTION NO. 275-1985 See Res. Book No. 46 which is incorporated herein by reference. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman to approve the following Resolution concerning the Community Pool and the Interlocal Agreement between the City of Key West and Monroe County. Motion carried unanimously. RESOLUTION NO. 276-1985 See Res. Book No. 46 which is incorporated herein by reference. Board continued the discussion of the Engineering fees for the Building proposed for the Sheriffs Department on Jackson Square. Consulting engineering team advised the County that the proposed Addendum number 8 to the arh- citectural engineering Contract could be reduced to a total of $122,000.00. Motion was made by Commissioner Swift and seconded by Commissioner Fahrer. approving Addendum number.#8 increaseing the architectural engineering fees for the building proposed for the Sheriff in Jackson Square to $122,000.00. Roll call vote on the motion was unanimous. Motion was made by Commissioner Stormont that following the design of Phase III that the Board would reconsider the use of the architectural and engineering team concept. During discussion the motion was withdrawn. The Board then proceeded with the Public Hearing on the Final Budget at 5:10 P.M., with all Commissioners present. The Clerk then read the Tentative Millage rates, the roll -back rates and the amount of increase for all of the funds of the County, except the Special Taxing Districts. The Board discussed their Operating Budget for Fiscal Year 1985-1986. Mr. Louis LaTorre, Director of Social Services Department addressed the Board concerning the possible consolidation of the Veterans Affairs Office 1 DD 199 1 1 with the Social Services Department. Mr. Jerry Parrish of the Veterans Council; Johnny Mayne the Commander of the Disabled Veterans, John Stoffer, and Dave Francis addressed the Board concerning the Veterans Affairs Office. Mr. Jim Rowe addressed the Board concerning the proposed tax increase. Motion was madelby Commissioner Freeman and seconded by Commissioner Fahrer to consolidate the Veterans Affairs Office with the Social Services Department, effec- tive October 1, 1985. Roll call vote on the motion was taken with the following results: Commissioner Fahrer Yes Commissioner Freeman Yes Commissioner Stormont Yes Commissioner Swift Yes Mayor Harvey No Motion carried. Mr. Erol Vural ofiLegal Services of the Florida Keys addressed the Board concerning their operation. Mr. Mel Levitt addressed the Board concerning the Legal Services Department. Motion was made by Commissioner Fahrer and seconded by Commissioner Stormont to approve the Legal Aid Budget as Tentatively submitted. Roll call vote on the motion was taken with the following, results: Commissioner Fahrer Yes Commissioenr Freeman Yes Commissioner Stormont Yes Commissioner Swift No Mayor Harvey ! Yes Motion carried. The Board proceeded to a discussion of the Sheriffs Budget for fiscal 1985-1986. Motion was made by Commissioner Freeman and seconded by Commissioner Fahrer to reduce the Sheriffs Budget'request by $165,882.00. Roll call vote on the motion was taken with the following results: Commissioner Commissioner Commissioner Commissioner Mayor Harvey Motion carried. Fahrer Yes Freeman Yes Stormont No Swift Yes Yes Motion was made by Commissioner Fahrer by Commissioner Freeman to,approve the following Budget as amended for fiscal 1985-1986, SHERIFF'S BUDGET Personal Services $ 6,906,668.50 Operating Expenses Capital Outlay Contingency $ 2,406,641:00 $ 873,667.50 $ 55.000.00 $10,241,977.00 and seconded Sheriffs Roll call vote on the motion was taken with the following results: rl 1 DD 200 . 1 1 Commissioner Fahrer Yes Commissioner Freeman Yes Commissioner Stormont Yes Commissioner Swift No Mayor Harvey Yes Motion carried. The Board discussed the Clerks Budgets. Motion was made by Commissioner Freeman and seconded by Commissioner Fahrer to approve the Clerk Budgets as amended and submitted by the Clerk as follows: Clerk to the County Commission, Clerk of the Circuit Court, Clerk of the County Court, Microfilm, Data Processing, and Domestic Relations. During discussion, the motion was withdrawn by the maker. Mr. Arlene Reiser addressed the Board concerning the general County Budget. Motion was made by Commissioner Freeman and seconded by Commissioner Fahrer to approve the Clerks Budget request for fiscal 1985-1986 as follows: Budget Summary Clerk to Bd of Co. Comm. Clerk of Circuit Court Clerk of County Court Microfilm Department Data Processing Domestic Relations Totals Approved '85-'86 Budget $ 3955755.78 666,390.19 421,291.01 118,826.55 242,109.14 61,308.20 $1,905,680.87 Roll call vote on the motion was unanimous. Motion was made by Commissioner Stormont and seconded by Commissioner Swift.to eliminate six of the new positions requested in the Tentative Budget, as follows: Security Guard at the Garage at Key West, Two maintenance workers in other administrative buildings, a library part- time assistant, and one secretary in the Social Services Department. Totaling a reduction of $65,675.67. During discussion, Mariane Lancaster of the Library addressed the need for the part-time assistant. Motion was made by Commissioner Fahrer to retain the requested the Library part-time assistant. Motion died for lack of a second. Roll call vote on the original motion was unanimous. Commissioner Swift discussed Boot Key Bridge and street lighting. Motion was made by Commissioner Fahrer and seconded by Swift that the County remove the street lights with the exception of those on U.S.#1 and dangerous inter- 1 DD I 1 1 F sections with U.S.#1, pending a report from Mr. Stickney. During discussion motion was withdrawn. Motion was then made by Commissioner Fahrer and seconded by Commissioner Freeman to cut the street lighting account to a total of $100,000.00 the balance being transferred to the operating reserve account. Roll call vote on the motion was taken with the following results: Commissioner Commissioner Commissioner Commissioner Mayor Harvey Motion carrried. Fahrer Yes Freeman Yes Stormont Yes Swift Yes No I Motion was made by Commissioner Stormont and seconded by Commissioner Fahrer to reduce the salary adjust- ment account by an amount which corresponds to the new posi- tions that have been previously deleted by the Board. Motion carried unanimously. Commissioner Swift briefly discussed insurance costs and problems in Florida. Motion was made by Commissioner Swift and seconded by Commissioner Fahrer to approve the amendment to the Tentative Budget to provide for the following carry-overs: Animal Shelter Improvements $ 30,000.00 Key West Courthouse Emergency Generator $ 70,000.00 Parks and Beaches, Big Pine Key Improvements $ 40,000.00 Rock at Marathon $ 15,000.00 $155,000.00 Motion carried unanimously., The Board recessed as the Board of County Commissioners. DISTRICT 2 B;OARD OF GOVERNORS I A meeting of the Board of Governors, District 2. Present and answering to roll call were Commissioner Fahrer Commisssioner Feiner, Commissioner Freeman, Commissioner Radom, and Mayor Harvey. Also present were Danny L. Kolhage, Clerk; Kermit Lewin, County Administrator; Lucien Proby, County Attorney; mem'bers of the Press and Radio; and the general public. Clerk addressed the Board concerning the Tentative Millage rates, the roll -back rate, and the increase over the roll -back rate. Motion was' made by Commissioner Fahrer seconded by Commissioner Feiner to reduce the maintenance of equipment budget in District 2 Fire Department to $20,000.00. Roll call vote ,on the motion was unanimous. Motion was made by -Commissioner Fahrer and seconded by Radom to remove the appropriation for group insurance from the Budget of the Marathon Volunteer Fire Department. Mr. Mike Puto addressed the;Board concerning this action. Mr. George Leone of the Key; Largo Volunteer Fire Department, also addressed the Board concerning this action. During discussion, motion was withdrawn. Motion was then made by Commissioner Feiner and seconded by Commissioner Freeman to Budget the group insurance for a six (6) month period at a total of $16,905.00. During discussion, Mr. Paul Galloway addressed the Board. Roll call vote on the motion was unanimous. District 2, Board of Governors, then adjourned. Board of County Commissioners re -convened and sitting as the Board of Governors for all of the Fire and Ambulance Districts, exclusive of District 2. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman that all other Fire and Ambulance District appropriations for group insurance be decreased by 50%. Motion carried unanimously. Board then proceeded in a discussion of the Municipal Service District Waste. Mr. Aguero addressed the Board and requested that the sum of $131,535.00 be added to the Budget for Land Fill closure and that that amount be off -set by an appropriate increase in the special assesment reflecting the rates as they currently exist. Motion was made by Commissioner Stormont and seconded by Commissioner Fahrer to amend the Administrative appropriation to $501,428.00. Roll call vote on the motion was unanimous. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman to reduce the appropriations for over -time to 7 1/2% of the salaries in the volume reduction plants portions of the MSD Budget and that the appropriation for over -time be placed in reserve account where it can be used only for that purpose. Roll call vote on the motion was taken with the following results: Commissioner Fahrer No Commissioner Freeman Yes Commissioner Stormont Yes Commissioner Swift No Mayor Harvey Yes Motion carried. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to increase the revenue by adding $125,590.00 of anticipated fees from sludge disposals and to increase the propriation by $89,707.00 to be placed in an account for reserve for Capital Improvements for the sludge treatment Plant. Roll call vote on the motion was unanimous. Commissioner Stormont discussed the placement of the Pollution control department and a newly established neighborhood trash operation into the special assessment and correspondingly reducing the ad valorem millage levy. The Board then discussed the residential versus commercial rates stucture. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman to keep the rates as they are presently concerning commercial and resi- dential pending the results -of a report on this matter by Hazen & Sawyer. During discussion the motion was withdrawn. A motion ►vas then made by Commissioner Swift and' seconded by Commissioner Fahrer to allow Mr. Aguero to replace up to 2/3 of the amount cut by the reduction of the appropriation for 1 DRZOT 1 over -time to be used for the employment of additional per- sonnel. Roll call vote on.,!the motion was taken with the following results: Commissioner Fahrer Yes Commissioner Freeman No Commissioner Stormont No Commissioner Swifi Yes Mayor Harvey No Motion failed. i Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to approve the MSD Budget in the amount of $7,936,166.00 as amended. Roll call vote on the motion was taken with the following results: Commissioner Fahrer, Yes Commissioner Freeman Yes Commissioner Stormont Yes Commissioner Swift Yes Mayor Harvey I No Motion carried. Motion was made by Commissioner Fahrer and seconded by Mayor Harvey to approvelthe Budget for the Planning, Building, Zoning, and Code;Enforcement Special Tax District Fund in the amount of $2,096,743.00. Roll call vote on the motion was unanimous. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman tolapprove the Translator Budget in the total amount of $15142466.00. Roll call vote on the motion was unanimous, withCommissioner Swift not present. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman toyapprove Cross Key Waterway Special District in the amount of $91,899.00. Roll call to on the motion was unanimous. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman approve the Mariners Hospital District in the amount of $496,526.00. Roll call vote on the motion was unanimous with Swift -not present. Motion was made by Commissioner Fahrer and seconded by Commissioner Freeman tolIapprove Tourist Development Tax Fund in the amount of $1,555,840.00. Roll call vote on the motion was unanimous. Motion was made by Commissioner Stormont and seconded by Commissioner Freeman to cut all Budgets by 2%. During discussion Commissioner Swift call for a five (5) minute recess. Mayor Harvey ruled the request out of order. Motion was then made by Commissioner Swift and seconded by Fahrer to challenge the Chair and call for a 5 minute recess. Roll call on the challege was taken with the following results: Commissioner Fahrer Yes Commissioner Freeman No Commissioner Stormont No Commissioner Swift Yes Mayor Harvey Yes Motion carried. i Board then recessed for five minutes. Board reconvened with all Commissioners present. Roll call vote on the motion on the floor to cut all the Budgets by 2% was taken with the following results: Commissioner Fahrer No Commissioner Freeman No Commissioner Stormont Yes Commissioner Swift_ No Mayor Harvey No Motion failed. Board reconvened as Board of Governors for District 2. Present and answering to roll call were Commissioner Fahrer, Commissioner Feiner, Commissioner Freeman, Commissioner Radom, and Mayor Harvey. Also present were Danny L. Kolhage, Clerk; Kermit Lewin, County Administator; Lucien Proby, County Attorney; members of the Press and Radio; and the general public. Motion was made by Commissioner Freeman and seconded by Commissioner Fahrer to approve the following Resolution approving the millage for Special Tax District 2 for fiscal 1985-1986. Roll call vote on the motion was unanimous. RESOLUTION NO. 277-1985 See Res. Book No. 46 which is incorporated herein by reference. Motion was made by Commissioner Freeman and seconded by Commissioner Fahrer to approve the Budget for Special Tax District 2 for fiscal 1985-1986. Roll call vote on the motion was unanimous. RESOLUTION NO. 278-1985 See Res. Book No. 46 which is incorporated herein by reference. Board adjourned as the Board of Governors, Tax District 2. Board reconvened as the Board of County Commissioners with all Commissioners present. Motion was made by Commissioner Freeman and seconded by Commissioner Fahrer to approve the following Resolution leving the millages in the operating funds and Special Districts of Monroe County for fiscal year 1985-1986. Roll call vote on the motion was taken with the following results: Commissioner Fahrer Yes Commissioner Freeman Yes Commissioner Stormont No Commissioner Swift No Mayor Harvey Yes Motion carried. fl n u DMOS' RESOLUTION NO. 279-1985 See Res. Book No. 46 which.lis incorporated herein by reference. Motion was made by, Commissioner Fahrer and seconded by Commissioner Freeman to approve the following Resolution approving the Budgets for the general operating funds and the Special Districts of Monroe County for fiscal year 1985-1186. Roll call vote o,n the motion was taken with the following results: Commissioner Fahrer Yes Commissioner Freeman Yes Commissioner Stormont No Commissioner Swift.' No Mayor Harvey Yes I Motion carried. I RESOLUTION NO. 280-1985 See Res. Book No. 46 which -is incorporated herein by reference. There being no further business the meeting was adjourned. 1